001I'm just going to use my phone cuz >> Okay. >> I got in on my phone. >> So, not sure what's up with this to take it up with that local IT. >> All righty. All right. All right. We'll call the meeting order at 6:02 p.m. We'll call >> Caroline. >> Carolyn >> here. Scott >> here, >> Britney >> here, >> John >> here, >> and myself are here. >> Uh, can I announcements? Nothing other than the I don't have any dates in the committee anymore. >> Yeah. So, so October, sorry, October 6th is uh our committee the whole and just a reminder that uh October 28th is going to be our uh annual meeting as well as our uh regular board meeting. 27 or 27. Yeah, that Monday. So, sorry. All right. Can I
002get a motion to approve the agenda? >> I'll make the motion. >> Second. All in favor? >> Any opposed? I get a motion to approve minutes from August board meeting. >> A motion. >> Second. >> All in favor? >> Any opposed? >> Okay. Treasures report. >> All right. Beginning balance was $95,264.33. Total receipts is1,210,45.94. Total expenses was $48,977.64. Ending balance is $896,69263 and the local government pool balance is $2,414,6165. Can I get a motion to approve treasures report? >> Second. >> All in favor? >> Any opposed? Okay. Approval expenditures. I get a motion. >> Motion. >> Second. >> Any questions on anything? >> Yep. Okay. I have a question. Um, so we spent $1,575 on pontoon rental. >> That's during the summer for the summer school. >> Okay. >> On Thursdays, they rent a pontoon
003and they take um kids out for um fishing experiences. >> So, who how do we determine who we're renting from? Do we bid it? Do we just How did that >> No, Julie usually we used to get them from the in and then we couldn't um something with theirs. So then um Ashley and Dustin had tunes that were on the lake through their Airbnb and so she ended up just getting them through them. >> Okay. Well, I do too and I am be willing to give mine for nothing next summer. >> Awesome. >> So I'll just get with Julie then. Okay, that sounds very good. >> Okay. Uh, any other questions? >> Yeah. No, all right. Let's vote. All those in favor? >> I I oppose. >> No. Okay. Moving on. Council, nobody committee as
004a whole report. Anything we need to go over there? Okay. Eagle Wings Charter School update. Um I think just taking a look at it. the the biggest thing that that we're taking a look at are some of the committees uh the lead teacher role and then also just expectations when it comes to the board and um how they're conducting business. So if there's anything else you want to add, John? No, I I know there was some discussion about um adding the lead teacher and trying to figure out if there was a cost for that. What cost there was Is that I don't think that's been determined yet though. >> And and yeah, I I'll have an update a little later on. >> Okay, Nathan, you're up. >> All right, so our um sports are certainly
005well underway after um we last met in August. Football, they won on Friday night, so their record is actually three and two and two and 0. And they've got two home games left. Uh, one of them is on Thursday. Um, Melon canceled the rest of their season, so we had to pick up Lake Hulkcom. Um, but that'll be a Thursday night game instead of a typical Friday night game. And then they're home with Shell Lake on the 10th of October. That will be homecoming and parents night all wrapped into one. Um, cross country, uh, they've got a couple meets left before sectionals. Uh LCO is going to host the conference meet uh this year. Uh because of our performance factor in cross country, we're actually going to be in two different sectionals for cross country
006this year. The um boys will participate in Rice Lake, a meet that they ran last week. So they will run there on Friday the 24th and then the girls will run on Saturday the 25th and that will be at Phillips. Um because of that WIA performance factor, we are in for boys cross country and division 2 um for this year and for next year um unless we were to advance state and acquire more points. As long as we acquire more points, we would stay um the way it's looking right now. We probably will not be doing that um just because that division two is certainly a step up. So, but this year and next year for our boys in division two cross country um high school volleyball um they are six and two and two
007and one in the conference. They had a match on Wednesday night up in Washurn and they fell in four. Um we did host a triangular um this year which is something that was new. Um Coach Simson wanted to try to get a a larger uh event here at school. So, we did host a triangular. We're going to try to um expand for some more teams in future years. Um uh I know that part of the issue that we might run into is that um this year that first Saturday in September was not Labor Day weekend, but um we might run into that as an issue um in future years. Uh, I know the next two years, the first weekend of September is Labor Day weekend. So, we'll have to try to figure out a date
008that will work and then try to see if we can get some more teams. Ideally, we'd like to get some Lakeland Conference teams and some Northern Lights conference teams together to be able to play in um a match that has some uh a bunch of regional level teams in it. Um, we are going to have parents night coming up on October 9th. uh middle school girls basketball, they had four games last week. They had a busy week. They are still undefeated. Um and um they've got eight games left on their schedule and we're also going to have parents night on the 9th. We've got both middle school girls and high school girls volleyball here that night. So, we'll just do both the parents nights at the same time. And then our last sport going on
009right now is middle school football. They've got they've played twice. They've got two games left to go. Um and their last game at home game is tomorrow. So, That's a recap of where we're at. Uh last week I did attend the WIA area meeting. Every year WIA travels around the state and they have a meeting in each uh of the seven sections and they go over some things. Um really the only thing that's coming up in April that's on the um as a constitutional change is to try to streamline a little bit about how certain changes happen um constitutional changes happen through WIA. Um there's a it has to go through um sports advisory, coaches advisory, then sports advisory, then board of control. There's a whole ladder of steps that have to come up and
010there's an effort to try to streamline some of that. Um, some of this stems from a couple years ago when the shot clock was trying to get implemented and it didn't pass at the coaches advisory and sports advisory, but then it got passed by the board of control and there was some issues that the board of control was trying to overstep their bounds and the lower level. So, they're going to try to streamline this process so that um things can still get passed. Now, one of the things that when it comes to something like the shot clock, which would be a financial burden on the districts, that still has is going to go through an amendment through the membership. And there's discussion of altering the number of contests in sports seasons. That would be something
011else that wouldn't just be passed through. It would have to go to um a vote by the memberships. >> What would the financial burden be? I mean, I assume it's just buying a clock. Well, yeah, it would be, you know, the reason that they talk about it being financial is there would be a cost to buy the shot clock and then the cost of having that as a separate job each night that there is a varsity contest. >> So, that's it's not the only reason why that has been a sticky point. Um, but WIA knows that there is a financial component because, you know, most well I think there are some places that have them. In fact, I think this year like a non-conference um you can have a non-conference game on if both teams
012agree to it with a shot clock. Um so those schools will have it, but obviously most schools because it's not a requirement. >> How many seconds are they looking at? >> Um I think Minnesota is 35. Um, so I would I would assume it would be somewhere in that ballpark. >> Is it the same at reset after is it 35 or does it go down 10 after a basket? >> And that would be a good question because the NFHS says that you can have a shot clock, but they don't, as far as I know, they don't spell out the exact logistics of how that needs to operate because, you know, I know a long time ago as soon as it hit the rim, it was reset there. it didn't there wasn't less time or it
013didn't reset to a different amount if there was a follow or something like that which I know that those are rules that are in place for certain states and even at the college level. So it's not up for bid right now but I think this is kind of a preparation for some of those things to come. So >> what do you think of having one or not having >> um I kind of go back and forth on it. I generally speaking um I'm not in favor of having anything like that. Um, I've seen enough, especially back when we had when we were in quarters in high school basketball where the clock would get under one minute and everyone would hold on to the basketball because they didn't want to shoot it because then the other
014team might get it. >> Yeah. >> And you'd hold on to it and then you typically get a horrible shot >> and you've held on to the ball for a minute and >> I see some issues with, okay, we've got a 35 second shot clock. Okay, we've got 10 seconds left. And then we rush and we try to get and we get a bad shot. There's already enough bad shots sometimes in high school basketball. I don't know if I want to see more bad shots because of a of a shot clock, >> but it's pretty maddening when you see a team stalling >> and and that's obviously the truth of that. And I mean, and our boys ran into that in the state tournament, you know, we we um Columbus Catholic made the free throw.
015So every time we followed them, they made free throws and they were fast and we couldn't get the ball from them even though we had a very fast team as well. They there's no incentive for them to shoot the basketball and um so yeah, I mean we've been in that position where when we don't have one it >> Donald did it the year before too. >> So >> regional. >> Yeah. Yeah. Exactly. Exactly. So, I mean, I I think just from what I've read, there's probably more of the state wants it than doesn't want it. >> Um, but I think that's also part of where WI says, well, we can't just unilaterally say we're going to do this because there is a cost factor to the the districts that they would have to absorb. So,
016>> um, the only other big thing, and it wasn't even big, would they? We kind of talked about sportsmanship and how to do better at sportsmanship. um uh within during our contests. So, we kind of did some breakout sessions and talking about like, well, what do you you know, what are the expectations in your gym and how do you communicate those expectations and what what type of staff do you have to be able to answer the call if something if something happens and what are the types of things that you communicate with other schools or how are how are issues handled within your own building. So, you know, that's why these types of meetings are really good because, you know, we knew we know what we do here and I think our staff does a
017pretty good job of of dealing with those pieces, but then, you know, we're only of one size and bigger districts, you know, they deal with things a little bit differently and medium-sized districts deal with it differently and um so it's just good to hear all that input from those other schools on on how they handle it. So, >> um I have a coaching position to add. I know that will come up on under personnel, but we did um find a middle school boys basketball coach that I'd like um board to consider for approval here um later on in the meeting. Uh and the last thing is we had our golf scramble on Saturday. Um we had actually um we were full and then one team didn't show. So we were one team short of a
018full group for the golf scramble. Uh we had 34 of our athletes that came to work that event. And I think all but two of our coaches were at the event. U most of them playing golf. So that was that was a great uh obviously we're too close to the event to kind of know what the final number is going to be, but I will anticipate um you know the last couple years we've been right around 17 or $18,000 raised by this event. And I would assume that we're going to be there um again this year. So >> good. >> That's all that I have unless there's any questions. Thank you very much. >> Thank you. >> And that leads us to Ann. >> Yes, sir. Um, so just a few updates and recognitions. Um,
019first week of school went really well. We really honed in on our bigger areas um as it relates to our positive behavior um interventions and supports. And so, um, we focused on that first week of our expectations with our students within, um, our major areas such as hallways, um, playgrounds, um, our cafeteria, and then, um, the other areas as well um throughout the week. So, lot of lot of positives. Um, so it was really really great to see and fun to see the students back. Um the other so another successful Ernie Swift camp for our fifth grade students. We had 24 total students attend. Um huge shout out to Miss Rei Beth Rei. She did a lot of work and coordination of the camp itself and um helping volunteer counselors for the whole event. Charlotte
020Samborn um also provided an opportunity for middle and high school students early on this year um to attend the pack drum line at Big Top Shiitakwa. Um a lot of the activities that they engaged in um integrated across uh many diverse academic subjects um through the art of drumming. So it's great for our students to participate in. And then Kelsey Ryder and the student council are currently working on collaborating with Northwood for a combined homecoming experience this week. Um, and I have that noted later on. Um, what the dates of that are. So, we are still kind of fine-tuning some of that information and what that's going to look like. Um, PLC planning. So, all of our collaboration times have been established with all of our building levels. Uh we just recently did our planning
021and schedule um we finalized for this early release um for our first early release this Friday and making sure that we're utilizing that time successfully. So we're encompassing that vertical collaboration amongst all levels of our our staff. Um, and then one component that we're kind of currently looking into is how we can possibly merge some of our leadership teams um within the building and just how um the overall PLC team and concept. And so just those are some items that we're kind of looking into of combining um upcoming events. We have our first state assessment, our AS web and that assessment window is starting is it this week? Yep, this week. >> And then we have our fire prevention day for our uh elementary next week and or is it next week or the week
022after? October 3rd. >> Um our homecoming week is that October 6th. I believe the game is that Friday the 10th and we're looking at doing a pep rally for our students and a homecoming dance on Saturday. Um and then another assessment window is our indist um assessment that we utilize our fast bridge and that is October 1st through the 10th. And then just some of our upcoming work that we are continuing or starting. Um, one update staffing. We are currently in the process of finalizing the PAR professional position that is currently open. So hoping to have that completed soon. >> Well, thank you. >> So just one item that I uh Eagles Academy High School I mean, does do you guys have any concern that we have four students in that to one teacher? I
023mean, that's a great ratio for >> but it's a little concern about the you know, there's a cost benefit, >> right, going >> and and uh in previous years we had a uh teacher assistant that's been in there that's been removed and reduced. So, >> and utilizing him across the board more. Yes, that is a concern long term. >> I mean, if this is an anomaly year, that's fine. But if >> if it's continuous, we're going to have >> if it's a single digit. Yeah. >> Absolutely. >> Okay. >> Something to keep on everybody's radar, >> right? I appreciate that. So, >> all right. You're upbeat. >> All right. So, just a couple uh things going on. So, last year we kind of wrapped up our our year talking about a uh potential grant to
024pay for our dishwasher. Well, it got stretched out and stretched out and finally said, "Nope, he didn't make it." So, um uh with pricing increases and tariffs and whatnot, there there's a definite increase from the the quote we had there. So, I was working on trying to get other quotes available for the board uh to make a determination. Uh Leanne have already been talking about putting this in the budget for this year. That's that's kind of where we left it last year as well. >> What was our previous quote like >> it was like 14 14,800 or something like that. So, >> and just you know, they're take that one's taking another increase in a week. >> Yeah. So, >> they're that that manufacturer is increasing. >> Yeah. October 30. >> Are these not American
025manufactured dishwashers or it is >> so the aluminum or >> stainless all their metals? >> Stainless components >> everything's gone up. >> One's made in California, one's made in uh Kansas City, Kansas. >> Okay. I I would say that the the number of vendors is extremely limited for for the item that we're trying to get because I think there are a number of vendors that sell these smaller uh versions where it's just the door open, you put it in, wash it and out versus the one we have as a conveyor which is far more efficient kicking out 244 trays versus you know 40. So that's the only >> honestly if I looked at it I would have put a comparator But that's me and I'm a dish guy. >> That that is a choice that
026that the board can make. Knows I'm going. >> I would I would have to see how many racks you're doing a day. >> Yeah. >> If you're doing four to 500 racks a day, yes. If you're doing >> 50 to 100, you could get away with. >> Other schools our size don't really have doors. Washurn has door models. >> Okay. And if If it is something that the board wants to entertain and looking at different ideas, we can certainly do that. >> That would cut the cost down by a third or two. It would cut the cost. >> I mean, unless the kitchen staff says, "No, we got to have a conveyor." >> I I would say that that's where you run into the issue. You know, we're also running out uh you know, one
027full-time per well, two full-time persons and one part-time in there. So, they're running breakfast and lunch. So, I mean, it's >> So, what is a horse? What is wrong with the one right now? Because I know I can rebuild these things for about 40 years. >> Uh because it is quickly approaching that. So, and it's already been fixed and whatnot. >> It hasn't had the Brad fixed though. >> The the >> I Yeah, that that's what I'm wondering because I I haven't looked at it yet. So, um I >> yeah, >> whatever the board wants if if we if we want to delay this and investigate this a little more, we certainly can. >> It's going to go up another month. I know that. So, >> but it's it is what it is. Well, if
028you're willing to look just to look at it and see >> I mean that these machines are made to be redone and redone and as long as it's taken care of and from what I seen this one it's really not in the worst shape I've seen. >> You're correct. I I know that uh we had taken a look at this and and um there was some concern about the machine and availability of parts etc. And that that's why we looked at the grant and then also if the grant fell through putting it on on the agenda for this year for funding. >> Yeah, that specific machine they haven't changed really much component wise for >> so I I will take any direction. All I know is uh I can put it on the the uh
029on the agenda for next month. We can discuss and make decisions based on that. I can bring all the information that I have. So, >> okay. >> All right. Uh, next one, softball field. Uh, I know that we're trying to do some work down there to get in preparation for the 26th season. Um, so one of the items that we purchased through Mertz rookie um funds was the attachment to the tractor for ariating fields and and uh grooming. and Mark is at it, which I think it will will help improve um just the overall sad and um yeah, make our our fields even better. Uh which is great. And then Mikey Simson, he's very helpful and very uh ardent uh supporter of the softball team and trying to get things taken care of. I know
030we had a a number of tall trees that were shading the third field side of the infield. Uh so we're eliminating those so they'll have direct sunlight so it'll clear faster uh in the spring and uh he's just cutting them down and limming them and we're going to try to uh get those in chunks and cut for lumber for for our tech program. So >> nice nice red pine trees there. Uh, next one. Uh, we've talked about this a little bit, the WASB regional meeting once again, Ashland on the 14th and, uh, Rice Lake on the 15th. I know that Brad and I are going to be going to the one in Rice Lake. So, >> does that start at 6? >> It does. >> I didn't see time zone. That's so I will make
031sure to pass that on. So, uh, building evaluation. Um so we had a team from market and Johnson and River Valley architects uh in they want to pre present uh information um to the district at at our October committee of the whole or or their regular board meeting. They'll they'll have a rough draft ready to go for the October 6th, but I'm leaning towards the the 20 27th >> 27th. >> Yeah. where where it's more of uh they've got all the information as far as breakdowns on um what what's good and bad also recommendations on how we can make our uh facility even more efficient and then also costs with it. So then all right this is a little thing but to me it's a big thing. All right in in the district so people
032would walk up to the main doors, you'd see stuff posted on the doors there. Well, that ain't great. Or it correction, let me get proper English. That is not wise. There there's a film that was put on those door windows that is u bullet resistant. So, it slows down impact on the first and then and and uh so it takes a little bit longer for entry. And when you start putting adhesive tape on the back of that, it starts to degrade that film and makes it less effective. So removing that. So what we have installed, if you look outside the elementary entrance, there's a nice box with plenty of space to post stuff. So we've been utilizing that. So anyway, so if you don't see it on the door, look over there. So >> cool.
033Is that it? >> Yes, it is. No public comment I'm assuming because there's nobody here. Uh personal personnel recommendations. Heather >> Gamash just want to explain that a little bit. Um Heather Gamashi was originally uh approved for that position and due to personal stuff withdrew her acceptance very shortly afterwards and that's where that position has remained posted and was interviewed. Um still >> still in limbo. >> Um no it completed interviews so just >> but this isn't the one. >> No. Okay. >> So, we can just wait till next time or do we need to do >> Well, this is to So, she was originally board. >> Oh, this is resation. >> Yeah, this is a resignation. >> Okay. >> So, we need to approve her resignation. >> May I make it formal and then
034knowing that there were interviews held and we'll have a full recommendation this coming month. So, I'll make the motion to approve the resation. >> Second. All in favor? >> I oppose. >> Okay. And hiring recommendations read, listen for middle school boys basketball coach. >> Can I get a motion? >> All motion. >> Second. >> Any discussion? All in favor? >> I. >> Any opposed? Okay. So, we can go back I'm taking notes. >> Carolyn and Scott, sounds good. All right. Consider acceptance of donations as presented. So, looks like uh we have Roger and Jane Nelson donated to track $2,500. Christine Hansel, is it Hansel? Student accounts for $50. K. Demar and Ed Mueller. Is it? >> Yeah. Deir and Ed Mueller. Um so, uh there's a couple that we met at open house. Uh they
035live here during the summer and um just like to donate towards schools. Uh I believe uh Kay was u worked in a school district previously. They just felt the need to donate to the schools. >> Are these for del accounts? >> Uh we would use those towards those student accounts. Yes. >> 500. All right. Can I get a motion to accept all presented donations? motion. >> Second. All in favor? >> I. >> Any opposed? >> All right. Ball sports co-op. We get a motion to approve the sports co-op for the 26 27 school year, so to speak, >> next year. >> Yeah. And and just just a caveat to this, the the written down or the actual signing of the agreement happens every other year. We did that formal signing last year, but this is
036just a continuation that we're still approving what we've signed. So, make a motion. I'll make the motion. >> And second is second. >> All in favor? >> I. >> Any opposed? >> All right. Policy updates volume 4 34 number two, group one, first reading. Was this a first reading from the committee? >> Yeah. >> Okay. So, this is our approval. >> Y >> we discussed one of them. >> I think it was um board member behavior. >> No, I think it was the was it an employee leave or something or something there? uh the the employee leaves. I know that um Leah and I have been working on that. That is something you will see next month. >> Okay. >> So, are we still voting on that one then or is that one going to
037be changing because that's in here? Employee leaves. Let me get that. Yeah, the 3431 is that needs to be taken off because that that was changed up along with 3432 as well as 4431 and 4432. >> So those be next time. >> That is correct. >> Well, can we get a motion to approve this group minus the 3431? >> I'll make the motion. >> Any discussion anymore on it? We need a second. >> I'll second. No. >> All those in favor? >> I. >> Any opposed? All right. Equipment use agreement. >> This is the one. Oh, you got the appendic. >> We do. I after some discussion I developed that appendix uh with use of said items where it's vehicles as well as uh recreational equipment. This was provided to 250. >> Yeah. >> Is
038it something we have to every year? >> It is not. So a one and done kind of deal unless there's changes that need to be made. So >> So I think before we had a dollar >> and now it's a nominal cost. So which I is the same thing but >> it it starts off with okay it is a dollar that that hasn't changed in there. I think it says nominal upfront but then it specifies a dollar later on. >> Okay. So >> all right. >> So term of agreement. This agreement is effective October 1st 25 and will remain in effect until June 30th 2026 >> unless we change it. So I'm sorry are we talking about the appendix or the >> agreement terminated earlier by either party. >> I mean is this something I
039mean this this is something that that I put together. It's something that we can take a look at anyway or if we want to change the the the end date to whenever I certainly can. I mean >> yeah I mean if we can leave it indefinite and then either party can ch you know terminate the indefinite period if they want to do it that way. >> That's what I would do. >> Okay. >> Then we can we can approve it with that change. We can so then it can take effect October 1st. Was there a I feel like we talked about was there like a percentage of usage? >> Uh it was it was restricting for for those spec well not specifics but being very priority >> they get the priority but it wasn't necessarily
040a percentage of use. >> That's correct. I I think that the big caveat on that was the bus that we were definitely not going to use that for our routes. >> Um it was strictly going to be like uh extracurricular trips. >> How about the meetings? Is that still going to fall? >> That's still going to be here. So >> that's why we're only paying a dollar now cost. All right. Oh, I get to sign this. >> Yeah, I'll make the motion to approve the lease agreement >> with change as discussed. >> And end date change >> to indefinite. Okay. Who second it? >> All in favor? >> I Any opposed? >> Charter school teacher lead meeting notes. Okay. Um so getting into that uh had a discussion with um Brandon and Ida on Wednesday
041and a lot of great great things came from that discussion but I will say that it is not finalized yet at this point in time. Um, I added some uh some points to the notes there just as part of the discussion, but we're not they're not prepared to provide a recommendation when it comes to actual compensation pay or whatnot because I think we want to explore different avenues on what what this could potentially look like. So, just asking that this be table. >> Okay. Okay. Is everybody okay with that? Table. All right. Table it is. All right. Can we get a motion to convene to close session pursuant to Wisconsin statutes 19.851c to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility?
042>> Make a motion. >> Second. >> All in favor? >> I any right. We are in close session. Hold on.