001Is an coming today or >> she's not >> okay? I forgot to message to see if he was. >> Okay, I'll call the meeting order at 601 and we'll do roll call. Scott >> here. >> Uh Carolyn >> here. >> Brittney >> here. and John I am here. Um just track your um committee of the whole and regular board meeting for next month is what the >> the regular >> 8th y >> of September. So committee of the whole >> 22nd is the regular port. >> Yes. Uh, we need to do our new board member. >> So, how do we do this? She she'll read this or I just you will read it and then Yeah. Okay. State your name. All right. Carolyn, >> you stand and raise your right hand. >> I, Carolyn Garry.
002>> I, Caroline Gary. Having been elected or appointed to the office of Soul and Spring School Board, but have not yet repeat all this. >> Yeah. >> All right. Haven't been been elected or or appointed to the office of Sen Springs School Board. >> I have been elected or appointed to the office of the Sen School Board. >> But have not yet entered upon the duties thereof. >> But not have yet entered upon the duties thereof. Swear or affirm >> swear or affirm >> that I will support the Constitution of the United States >> that I will support the Constitution of the United States >> and the Constitution of the State of Wisconsin >> and the Constitution of the State of Wisconsin >> and will faithfully discharge the duties >> of set office >> to
003the best of my ability. >> So help me God. >> Okay. >> We can do the signatures after. Okay. All right. Okay. You're in. >> The constitution is upon you. Uh, all right. Approval of meeting agenda. Can I get a motion? >> I'll make a motion. >> Second. >> Any Okay. All those in favor? >> I. >> Any opposed? The motion carries. Uh, next on the agenda is the approval of minutes for the July board meeting. Get a motion for that. >> I'll make a motion. >> I'll second. >> All those in favor? I >> All those opposed? Be none. The motion carries. And we'll go to treasures report. >> Okay. The beginning balance is14,880.777. We had deposits of $485,711.17. Total expenses was $375,566.7 with an ending balance of $95,264.33. and the local government full
004balance is1,892,4560. Okay. And we need a motion as well for that. >> Uh the expend report and expenditures. >> Okay. Get a motion to uh approve the treasure treasures report. Motion second. >> Okay. All those in favor say I. >> I. Any opposed? None opposed. Motion carries. Expenditures. Le any in particular you need to want want to point out? >> I don't think there was anything particular in there that I recall. Okay. Anybody have any questions? >> Um, no. I don't anybody else. Okay. Get a motion to approve the expenditures. I'll make a motion. >> I'll second. >> All those in favor? >> Any opposed? And motion carries to approve expenditures. I'm assuming we'll have no one from student council tonight. We don't we don't committee the whole report. That's just the minutes from last.
005>> Okay. >> Uh Eagle's Wings Charter School update. Um the only thing to really update there is uh working through their strategic planning process and uh really starting to take a look at the committees and how they are operating in the future with getting more set structure in their meetings and looking at ways to define specifically roles and responsibilities between board members uh staff and other committees that they should have. Okay. So now they um they are no longer operating on grant. >> That is correct. >> So all expenditures come out of the regular district budget. How will that be working? We have >> Yeah. So So there's not a huge amount of change in that. It's just we we don't have additional funds to buy things. So it would have to um it would
006have to go through that process of them approving and then coming here for approval for expenditures. >> Okay. >> Um the only thing that um would be different is is the fact that they have that capability of doing fundraising and I know that was a big topic for them as well is they need to increase their activity when it comes to fundraising. Right. So I assume too one of the main components they had as a governance board was um expenditure of grant funds and so on, >> right? >> What I mean I just I'm my own curiosity is what is their role going forward now that they really no longer have approval function for for finances? It it is they they will still be uh overseeing all of the charter schools and and the programming
007and whatnot and provide that uh oversight and recommendation to the regular board. Uh when it gets into fundraising and expenditure of those fundraising those funds from fundraising, they will have uh direct authority to spend those as se as seen fit. So okay. So when the I guess when unusual or or out of the ordinary expenses come up will that show up on the expenditure report or >> yeah any expenses that they have so they'll have like the monastery has a traditional um budget classroom budget like the other classrooms do now. So that academy will also have that. Um so then anything basically beyond that is where the board come in and have to say whether they authorize that or not. >> Okay. And do do you know how that's going to come to us now?
008It'll just be a a request. Here's >> it'll Well, with those I would assume that that would just I don't know if it would go to the governance board first and then to you guys if they have bigger items. Again, the traditional classroom things, the monastery, it hasn't been any any different than the regular classrooms purchasing the items that they need for the within their their budget, >> right? The the larger items would have to be approved by them and recommended to report. >> Okay. So, I I just want to make sure that that comes to our attention and it's not kind of buried in an expense report. So, >> it'll be I mean it's just like the expense reports now when monastery buys things for their classroom, it's in that >> expense report you
009get every month. >> So, unless you're looking to see that it's the monitory and the monitory, you're probably not Well, usually once it's in the expense report, that's money that's already been spent, right? Yeah. So, this is we're >> right. If it's >> trying to get ahead of >> Yeah. Right. >> the actual expenditure. Okay. Um All right. Anything else on that issue? Okay. Then we'll go to the athletic director >> report. So, um Nate's report um just pretty straightforward talking about the starting times uh or starting dates rather of the different um f fall sports. Um notice that today was a start date for cross country and volleyball. I know high school football started um couple weeks ago and then we've got middle school stuff that will start here next week. um coaching positions.
010I know we'll have we have that on the recommendations for Nick Adams for cross country. And then the golf scramble that is set for September 20th uh which is the fall equinox festival. Okay. And then I thought I saw somewhere and I don't I don't see it now in this report but there was an issue of transportation. >> Yep. We'll we'll talk about that. That'll come later. >> Okay. >> All right. Great. All right. Principles report. Okay. Um pretty straightforward. Uh just looking at got our enrollment. Uh PLC planning. Once again PLC is professional learning community. Um We've got a team that has gone to uh our what's called uh PLC at work uh institute and they learned a lot about how to become more effective and efficient in instruction and and uh teaching students
011and really leading the charge to um further increase our our capacity to provide great instruction for students. So, um, we'll we'll we started this last year and we're going to continue that process in the future. We get a a fair amount of support from from, uh, CISA 12. It's all part of a a grant with the implementation zone grant. So, um, so looking for more great things to happen this year. So, okay. Uh, enrollment, >> that number is correct. We're at 264 >> total. I got to No, no, you read that stuff. >> I got to do that. I got to do the math on that. So, >> yeah, that's a drop of over about 50, >> right? >> Students from last year, we graduated 13, >> right? No, I know that's Thank you for
012bringing that up. No, I I will have to look at the numbers here because I don't think that's accurate. >> Okay, Linda, we'll take a look at it, too. So, >> did you add them together? the uh >> Yeah, we'll we'll take that. >> Okay. >> Yeah, that's I was going to say it was not much of a change. >> So, the 264 is one column, 128 is the other. So, you need to add those together. Well, >> no, >> there is a monastery column in the left hand, >> right? >> And yeah, we we'll get that. Okay. >> I don't want to confuse anything or give false numbers there. So, >> all right. >> Any um uh PBIS team, they're planning on meeting tomorrow. Uh continuing to work on how do we um how
013how do we help students be more successful when it comes to interactions and behaviors? And that team is focused on on that fact. So, they'll be meeting tomorrow. Safety team, we met last week and and one thing we're looking at doing is uh we're transitioning from Alice to what's called standard response protocol. Alice uh reason why we're doing this is Alice is very specific to just u threats to the building like intruders etc versus uh the standard response protocol it's Alice and all the other responses because in in our community we we should be prepared for uh hazmat responses we should be re uh ready to respond to um other threats or other things that could impact the district. So it's just more encompassing. So and then upcoming events those listed were kicking off next
014to zero. >> That is correct. >> What time is the open house? >> 4 to 6. So should be a great time. >> We are we are or are not encouraging board members to attend the open house. >> I would love to have board members there. >> Absolutely. More the marrier. So if you can make it, come. If you can't, you can't. All right. Superintendent report. Excellent. All right. So, couple different things that uh take a look at. Uh so, the long anticipated response to the equipment grant. Yes, we did not make the cut for the USDA equipment grant. I'm not sure how the recent political atmosphere has changed that or if it had any impact whatsoever. Anyway, um Lee and I have been talking about this um scenario prior to getting that response and
015trying to make sure that we build this into the budget as far as taking care of that dishwasher because I I don't think it's in our best interest to um provide hope as a plan for it. So anyway, >> okay. And that was 14,000 ballpark. it was at that time. I'm not sure if if tariffs have had a major impact on it or not. So, um we'll we'll uh reinvigorate this conversation and see where things set. So, >> okay. And um are we looking at a timeline when we need to get this replaced or >> I what we would have to do is try to find a a time that would work well uh within our schedule. So, I I think the next best opportunity would probably be during that um Thanksgiving break, okay? Because
016then that allows us, you know, a three-day window to try to get things taken care of without students. All right. Next one. Our face or or facts. I don't know. It seems to change. It used to be homeback. Now it's >> it's facts. It used to be face. Anyway, >> but they're interchangeable. >> It is pretty much. Yeah. Yeah. So, anyway, um so Amandason, she's been working pretty closely with uh Katherine uh Kren's uh is it Lacy? >> lay. All right. I don't know. She she knows Leanne pretty well. I don't know. She had some stories to tell. Anyway, she came in and and provided a lot of input as far as what what the classroom should look like and offered her her wisdom and and experience to to help guide Amanda. So, and is
017willing to to kind of mentor Amanda along the way here. So, so it's great. Uh I know we we've got an order in for a number of different things and and we've got uh scope and sequence already designed. A man has come up with that along with um along with Katherine scope and sequence for instruction. We've been um getting our sewing machines uh up and running as well as getting all the necessary equipment for food prep and whatnot. So, okay, >> it's going well there. >> All right, next one. >> That's where I s athlete transportation. So, the season began a couple weeks ago and students are not receiving transportation from the district prior to the academic year. It's just we we don't offer transportation as as a general rule. What what's happened with other
018sports is is the coach that's employed by the district provides transportation. Well, in my time here, every year we've we've advertised for a football coach for the district, zero takers. So now this creates that situation of how do we deal with this transportation of students that are coming here is that the expectation that they that they go directly to North Woodward that's I would say 95% of the practices are located there. Um once once school begins, we provide that transportation after the school day to Northwood. So I mean we have it then, but it's we're talking about the time in between or that start from start date to start of school date. >> It had been talked about previously. I couldn't find any of my notes as to when but they had decided at that
019point because of any other times when we don't have school that we have if we have a practice the parents you know need to get their kids here or whatever practice is being held with all fields. So this would be involved with not being during the school year. I think looked upon as the same thing. So when school is in session the kids are here then we were transporting them down. when school wasn't in session, then the parents needed to get the kids to a building for practice anyhow. So whether it be here or to >> So how are they doing it now? Just individual parents taking >> Well, uh we do have a parent that is using a a school ban to take students down. So coordinated some of that stuff. So >> is
020that Is that a workable solution to keep doing that? >> We we can I it it gets into that question is is do do we do we look at this as just a volunteer thing and if she doesn't if no one else volunteers well it's on them or is this or do we have to look at something else? I and this question came up. I if if we had if we had budgeted the uh uh the uh coach coaching cost which would take care of the transportation there's funds that are already allocated to you know deal with this transportation. I guess it's coming to that question. What what's what's our choice in this matter? And obviously we're not going to take action right this instant, but is this something that we should look at? >>
021Well, I mean this is a district function. it is uh directly. Um yeah, I mean I think if if parents or whatever are able to get their kids here, then we should provide transportation from here to Northwood and back. >> Um that that makes perfect sense. What using a district vehicle? >> So are you talking about the the driver being compensated or just will say, "Well, we'll let you use the band if you as long as you're not >> here or >> Right." So, I I look at it as is it is it a compensation thing with with that driver? Because once again, if we were if we hired a coach, that coach would be here pick up students using the school vehicle transporting. >> Yeah. >> We just don't have a coach, >> right?
022So >> the thing with this would be too because we it's not a coach then Mark has brought up. Okay. So if if we are paying somebody to transport that he needs to put it to his drivers first. >> Yeah. And why is that? >> Because that's that's part of their extra duties that they can earn extra funds for. So they need to be offered it first before we offer it to >> it's it's different when we have an actual Well, I mean, I'm fine with that. They're already presumably licensed and so if if one of them volunteers to do it being compensated, that that's probably fine. And if they're unable to, then I think we have to take the next step. Um, but if we are going to provide that, it makes sense that
023we provide compensation to the driver as well. Okay. Anybody else have any feelings on that one way or another? >> If someone's doing it, it would be better to have them like actually on the books for making we have that control. Make sure they're insured and covered for all the things >> and get that little bit of compensation. >> Yeah. So, okay. All right. So that's something I >> next year. I mean we're not going to be able >> um we can figure something out for right now, but I I I think we want this formalized. Yeah. So >> what do we I mean are we going to backtrack? I probably need to know that or are we going to backtrack for what's been done so far or move ahead for next year? >> I
024think it's moving ahead for next year. It's I I I think it's a kind of a slippery slope right now if we try to backtrack on something and >> Yeah. >> and try to change up stuff. So, all right. And then the last one, um, so Mark and Johnson, they're planning on being uh they have a team that's coming in on Friday, uh, in the building evaluation process and then they're going to plan on being in in the district next week as well uh as as needed. So anyway, >> do we have an idea of what they're going to put out for a preliminary flyer? I mean, they haven't done the eval yet. So >> yeah, it's more of just providing information on what what this entails and timeline for potential referendums whether it's whether
025it's uh April of 25 or November of 25. So okay, all right. Anything else on update? No, sir. Okay. Uh move to the public comment section. Seeing no one in the room that's in the general public. Go to the next item. Uh personnel recommendations. Okay. Uh we have two recommendations. One, pardon me, Stephanie Potter, uh as bus driver. This is replacing Mara Benedict as far as that hiring. And that's recommended by Mark Dolberg. And then Nick Adams as the cross country assistant coach replacing Shannon Dickinson. Uh recommended by Nate Alberg. >> Do we know Stephanie's lensure? >> Um she ready to roll. >> Yes, she last year she was working on doing her um taking her classes and doing her training. So she's got her her license now. And she also drove I believe in
026Two Harbors. She drove um school bus driver up there. >> They're living out in the area here now. >> Okay, great. Okay, donations. Uh none for the record. >> Do we need to approve those items? >> Yes, we do. I'll make a motion. >> Second. >> All those in favor? >> Any opposed? opposition. The motion carries uh student handbook updates. So I know I am uh presented the uh proposed changes. I think the only thing that would be would still require the update is uh just the positions because we have bus driver and uh board of education which those two are now filled. So that would be the only additional piece and elementary any same. Can I get a motion to approve the both handbooks? >> I'll make the motion. I'll second. >> All those
027in favor? >> Any opposed? Motion carries to approve the student handbook updates. Spanish teacher shared service. I think I have a different document on there. >> Oops. >> Yeah. >> Uh, they're switched. No, I put No, no, they are. Okay. Yeah, I put the wrong one in there. Sorry about that. I will put it in ASAP here. So, agreement. I apologize. I looked at the same thing here. Do we need to refresh or how do we >> just pop in? So, okay. Just one second. Apologize for that delay. Does everybody have it? >> Yep. The only update I have is that uh the we were able to work through the school days and the times because Northwood starts uh three days ahead of us, but uh we were able to figure out days that um
028Mr. Bass will be present here and present there and still maintain his his contract. >> Okay. Hopefully everybody's had a chance to look at this. We reviewed it committee meeting and had a chance to take a look at it. We'll take take a a motion to approve the shared services agreement. Motion second. >> All those in favor? >> Any opposed? Opposed? Okay. And we approve the shared services agreement. >> Now we can move on to social media guidelines. Once again with the u previous meeting we talked about the different sites and separating those two. I just wanted to make sure that um we had officially approved the social media guidelines. No other changes. No other changes. entertain a motion to approve the social media guidelines. >> I'll make a motion. >> I'll second. >> All
029those in favor? >> I wanted to ask about avoid comments that may be degrading towards players, coaches, teams, and spectators. Avoid this kind of shouldn't but like Is there I mean I understand no like you don't integrate other that's >> if uh if we want to have a language change to it change a void to something else I mean we can certainly do that and still approve it with that change. >> Okay. What paragraph I'm looking for >> posting guidelines second page >> under the sports bullet. And this falls under interviewing students, coaches or whomever. What were you thinking instead of avoid like prohibit or >> you could you could just be celebrating win and not mean degrading towards another team but yeah kicked their butt like >> you know is that probably some gray
030area there >> too with that you know >> well it didn't say that we couldn't >> Yeah I mean, that's the only other word I was thinking of. >> And does that fall under for like the live YouTube broadcast, too? >> So, you bring up an interesting point because the school district does not have a live YouTube feed. And that's where um getting into some of the discussion about um what is district and what is not in that use of district um character uh logos etc that clearly needs to state that is not a district site. So that's part of this as well, >> right? But we can still direct it toward district employees and students >> regardless of the platform. >> Yes. Uh but I I will I will say that we can only
031take action on our platforms only if that makes sense. We're we're we're we're saying that as a district. this is what we're promoting is we're not doing this >> right >> but if it's something that we that the district does not operate maintain and manage I I will say all we can do is say please don't do that if that makes sense okay well then a more gray area of use of a void might make sense I mean if if it's >> right we don't have direct control other than prohibiting someone from being on any other nondist channel or media. I think this is direct control over like our >> media like some of those other >> well we don't have I mean we don't broadcast anything we don't really conduct interviews I mean it
032really is non-district >> in in that sense I I will say have we had uh district stuff where or district posts and whatnot that have had interviews yes >> so that would go on the athletic >> p like Facebook page video that would be >> post it could be there or or if it's something really significant I mean we would post it on >> so the furbia on page 4 is is not tolerated >> for cyber ring so I mean I'm just like >> if we don't have complete control over it I guess we can't really say it's not tolerated Like it's not the same. Am I understanding this correctly? It's not the same. >> Could we say something like comments that made that are degrading towards players, coaches, teams, spectators will not be allowed
033or tolerated, >> right? >> You know, something like that. >> So backlash we have >> but I think with like this if it's like our Facebook page, we do have control. We can there could be a stop saying if it's in there, it's not being posted. where if it's some of the other like direct support pages that aren't the schools, that's where we lose that control. Okay. >> So, I guess um it it's still in discussion phase. If if it's so chosen that uh we're going to change the verbage, we can go back and uh amend the motion with the verbage that is agreed upon. So, >> okay. >> So, table that for now or go ahead. Sorry. >> No, we we we can certainly um go back uh with voted down. >> What's that?
034>> We have to vote May and then go back and motion. >> You can amend your motion to include that that verb change. >> So, can I do that? >> Yeah. So, just make a motion with the the recommended change in the language. >> So, you're amending your motion to include right language. >> So, I will make a motion to Approve the guidelines with changing the verbage. Avoid comments to comments that may be degrading towards players, coaches, teams, and other spectators will not be tolerated. >> I think there's a couple instances where that same thing is repeated. anywhere where it says employ >> comments. Got that done. >> Can I get a second? >> Y. >> All those in favor? >> Any opposed? >> Good catch. >> Further discussion? That is approved. Next item is
035graduation requirements. Once again, this is uh policy 5460 which we currently have, but it's adding the language of the uh in lie of uh PE credits that we worked through last month. So, and all the green is the recommended based on the process that that was previously approved. So now it's >> going to be policy. >> Okay. And I get a motion to approve the policy. >> I'll make a motion. >> I'll second. >> All those in favor? >> Any opposed? Okay. The motion to approve the grad current the updated graduation requirement is passed. Okay. Next item is board retreat results. It's just a just a recap of of what came out of out of that meeting and thought it was a a very fruitful conversation. I guess just looking for more feedback. This is
036something that and we talked about uh the timing if we are doing this on a yearly basis I guess locking in what does that look like if we're going to do this in I think that what was mentioned was potentially February coming back and doing that because gives us an opportunity to go over new information and uh um practices and whatnot that we learned in state convention. So, >> I also thought it was a benefit for like me >> having that be like my first introduction >> because there was a lot of information and like kind of made it a little bit easier coming on to the board. you you know whether it was like April when there's new >> members if it doesn't work for you know the February time frame >> right and
037this is something that know I I guess it can be an ongoing there's nothing saying that you can't have more than one I mean so you know we one big thing that uh Wisconsin Association of school boards talks about is onboarding of new board members and and what's the best practice and is is doing a something like a retreat a good way of you know onboarding a new uh board member that's it's an option. So, I mean, it's something we can really look at, but I I think having that that opportunity to to really take a look at um our strategic plan and our mission and vision and see where we're heading and making sure that we're staying on course. I think that's it's a good idea for the board to, you know, do a
038do an asthma check, make sure we're heading the right direction there. So, >> no, I think doing it on an annual basis makes sense. um trying to target it to when we onboard someone. That's then it's going to have to be a fluid date because you we never know someone's when someone resigns. If everybody waited till the election cycle, that'd be great. But um I I've yet to see that. >> No, I I I would agree. I I'm just saying it could be an option as as far as that onboarding process. But >> if if we maintain a a yearly time in that February time frame, I I think it gets a it gets into a routine and cons some consistency and it's also that opportunity for like I said the board to do an
039asthma check on which what our direction is and make sure we're >> in the right direction. Okay. Uh, no further business. We can move into close session pursuant to Wisconsin statutes 19.851c 851C to consider the employment, promotion, compensation, or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility. >> I'll make a motion. I'll second. >> Okay. In favor? >> Okay. Any opposed? Okay. We'll move into close session. People need to take a break for a minute. Take a break.