001Now when I started six kids in 90 I are you ready to I can't even fathom that amount of kids. I I I don't know. Just seems crazy amount. Uh is there a verbage here? No. Okay. We're calling no order at 601 and roll call. Scott here. Brittney here. And I'm here. John, um, let's see. I need a motion to approve the agenda that's been posted. Motion. Second. Any uh nays? Oh, motion passes. Uh, next item is student staff community recognition. We have one person. Oh, really? Yes, we do. And Gary, what? Are you serious? Yeah. Yes. Oh my god. So, I'll read this into the rec uh record. Certificate of recognition. This is awarded to Leanne Garry. Leanne's commitment to the district to ensure fiscal responsibility and innovative innovative ways to utilize grant funds
002is truly remarkable. She continuously goes above and beyond to provide the best financial management for the district as possible as well as maintaining the good of the district and its employees as her top priority. She is a great asset to the district and the Solen Springs community. Sign Brad Hunter and Pete Hockey. Oh my god. Lean has done a great job with um a lot of the grants. I know that you're coming down to the end of uh some of the grants for charter schools and she just a phenomenal job of going through that. It just it takes a lot of time and effort and she did a great job with it. So, thank you very much. appreciate that. Okay. 30 60 90day planning that uh highlights. Yeah. So, the the start week uh return
003to school week is now officially within the 60-day calendar. Kind of crazy. It's moving fast. So, um nothing nothing major at this point in time um other than the uh the professional development um schedule for our return of staff and also our new staff training. So that's in August. So then the next item on the agenda is social media guidelines. All right. So uh I put together a a document simply because there's there's nothing really that we have that provides some guidelines as to how we utilize social media. and and it's just my initial putting stuff out to the board to for consideration. Do we want this? Do we um do we want to modify it or there are certain pieces that we want to keep, not keep, and whatnot. And and I just wanted
004to start that dialogue and you know truly what is the expectation that that the board has for utilizing our social media? uh because it you know the the last time we talked about it it was bringing uh our social media presence or footprint down to one one account because it reduces our liability. I also want to talk about that. Do we want to continue on that path where it's just one? Because I've I've had um some proponents saying yes, this is a great idea because it's all in one spot. And I've heard others saying, "Oh, this really is not good because then you get all this other stuff and things just keep scrolling, right?" So, it's I I just want to revisit it, make sure that uh I get the the board's take on on
005how we should be utilizing social media and what are the expectations for staff as we look at this. So, so we'll save this as sort of a first reading and y maybe we can absolutely. So, I I that's what I would suggest is, you know, taking a look at it, you know, asking some different questions. There's there's nothing that's really pushing us per se to to get it, but I I would say getting more clarity as to how we're utilizing it and and you know, what expectations are would be beneficial. So, Has there been any input from staff one way or another or I I know that that Yeah. So, u I I've I've sat down with a few people and looked over this. Dave took took a look at it as well. But, you
006know, I I guess what I want to get is, you know, an initial guidance, so to speak, from from the board and if there are questions that we need to bring up with staff members to re-engage. Absolutely. So, okay. Would it be appropriate for us to just ask Sierra if she has input? This is her side. I mean, my my side of it comes more of the sports, you know, um because for me for posting, that's what I post for volleyball. I mean, since day one with all of this, I've been against putting it down to one account. I'd like to see going back to being able to have our own because of, you know, some of that seeing, you know, there are some things that get missed, you know, if you know, sports are
007always being posted, you know, some of the academic stuff gets pushed down, you know, and vice versa. Um, I get it's in one spot, but if it's, you know, there comes the problems. It's one spot. Now you're trying to scroll through, figure out exactly what you're looking for when you knew I was for volleyball specific. I could go to their you know the page or whatever it is. Um I I you know I quickly kind of read through this a little bit. Um I know it's I didn't know if this was like a final draft thing or if it was you know first reading. So it's nice to see that it's first reading. Um I don't know. I feel like there's a lot of really small micromanaging in this right now. um with some of
008this, you know, I get not being friends with, you know, students and athletes, but you know, Instagram, they can follow you and, you know, the only way they can't is if you set your your your profile to private, but I don't feel as if we should be told you have, you know, you can have social media, but it has to be private because you're, you know, students can't see it, you know, kind of thing. So, I do think there's going to have to be in my opinion just a little bit more into what's acceptable, what's not, you know, and I don't want to say acceptable or not, but if it's in a policy, I'm going to follow it, you know, and I don't want to get in trouble for something that might be out of
009my hands, you know, but I also don't feel like on a personal side that I should be told you have to set yours now to private because your job you can't have students or athletes follow you. Is there anything you felt you could not post like this past year? this past year due to like no I you know on the sports side of it I have access to go do you know to post for volleyball specific um there wasn't anything that I couldn't um I think part of the problem in the past had been there would be sometimes conflicting information on the volleyball site and on the school site as to dates cancellations things that so for that purpose or for that reason it certainly makes sense to on one site but maybe for other
010content. Yeah. And you know I don't not scheduling related right when with the schedule too is you know with our site or Facebook when it comes to athletics you know Mr. Albert hears about it first then tells coaches and we put on you know now sportsu is going to be you know so and it's not necessarily always updated on the school stuff right away. So then we were to post something in our sports you and could maybe you know as a coach if I you know had the time to you know quickly got on you know Facebook for the district and posted something it still might not be changed on our school website you know what I mean so there's still going to be that conflicting anyways you know it's just that time frame of
011overlap is who's going to have the time right away to change what avenue for that information for the scheduling purposes right I get the misinformation on other things that have Yeah, because what happened so I don't know if you guys caught that. Can you bring up what what Nate has been talking about with coaches? Yeah. So, districtwide um is now all all athletics are going to be using Sports U for the communication between coaches, parents, and athletes. So every team um is going to be on one app instead of you know whoever is using this app for communication this team is using this all sports are going to be using sports youu so parents but that's not that's just parents and athletes and coaches correct that is like our communication method you can text text
012you know chat through there with parents you know depending on how you put settings you know in it um there's a calendar so our season schedule has to be updated um on the calendar so parents can see it. Um you can make posts, you know, you can allow parents and athletes to make posts in there or you don't allow, you know, however it is. But the athletic side of it, we're all moving over to using Sports U. Um and you can create like I open up um if it well mine and I've got one, two, three, four, five, I have eight teams that are, you know, on Sports You, but it's all in one area, you know. So if I'm like, oh, middle school, volleyball, high school, travel, you know, it's it's It's a nice
013app. I like it. Well, with using that, will that I mean, does that help resolve some issues for you? Yeah, I started using it last year because it you know, it wasn't a necessarily a policy or rule as a recommendation. I was like, I'll just start it up, you know, and use it and some parents have seen it before and used it before. I mean, there's a lot of them out there. You know, Team Reach, I don't even know what else is out there, but this is kind of the one that is actually used in a lot of high schools in the US. It's kind of a worldwide known one. Um, but that it has helped, you know, because you can quickly go in there and change something if your game got cancelled or a
014practice change time or adding an event, you know, it takes just as quick and easy as if you were to go on Facebook, you know, but right for for the participants, I but for the general public, they may not know a game time has been changed and they upper back or you can anyone can actually join your team like when on sports you like as long as they have the code, right, that you give them to join the team. Do you know what I mean? Not that that would be I mean, I'm not going to have, you know, their athletes and their parents can be on there, but I'm not having their aunt's cousin, you know, and all of that on there. So, that communication has to come from like Facebook or Instagram or the
015website, you know, our school website, whatever. So for the general public that's you know the but but posting content like hey here's our new uniforms. I mean we can do that on this. Is that what you're asking? No no I mean doing doing it on the single Oh yeah. U school Facebook page. Yeah. I just like the separate because I mean we can it's really quick and easy to find it and I know there's both sides. you know, people have liked it, people haven't, but my, you know, mine is I like this separate. It gives us our own identity as a volleyball program, you know, and we've been able to put, you know, fun videos and things now. I know there's more rules on that stuff now, but it's just kind of nice to be
016able to have our own identity. Yeah. But still attached to the disc. You know, we're not se separating ourselves from the disc. Well, the problem is is you and then it's basketball and and different sports and then now we've got we're back to 10 pages. Yeah. But some of that comes down to some families then because you have Sierra that's active in in posting things about her girls. Yeah. And team and someone else isn't and then people are going, "Oh, sure. that's all about volleyball, you know, and post something, you know, but but I mean then we can we can say the same thing about why who cares if we have 10 team pages on our own, you know, I mean it can go both ways with that. Yeah. You know, it's Yeah. some control
017and supervision. Oh yeah, it's it's it's a fine line there and and I would say that maintaining this, you know, if we were a much larger school, I I don't know. Still, it still comes back to how many pages do you have and how much liability is the district willing to take on this? Also, it comes back to as well if we're trying to promote ourselves as a district for people to look at coming here. If if you have many different sites, you know, you're not really promoting the whole district if that makes it makes it harder. So, so it's it's it's a couple different ways of looking at it. The the other piece of this though too is you know I you know when coming in here it was kind of interesting that there
018were posts of the district that were not on official district sites you know and it's like oh you like on like the schools it wasn't on like a website like the school's website or was somebody's personal uh site you know and and it's like whoa time we we need to clean this up because if if it's a district sponsored event and and we're promoting the district. It needs to be on a district site, not on somebody's personal stuff promoting it, you know, so that because it just opens up this big can of worms that I don't want to go there. So, I you know, a a step more in the whole um what's the word I'm looking for? Authorizing, maintaining, managing. I I don't even want to say this because then I don't want my
019like access stripped, you know, to be able to post it. But if that's really what we're concerned about, then there should be someone approving every single post, you know, not just you get the option to post, you get to we're really not managing that anyways that you know what I mean. If you're giving access to just, you know, have your coaches go on and post or whatever staff members to if you're really truly like we need to do this for this purpose of managing and making sure what's going out there is correct, then someone has to be like the social media approval person, you know, to approve it because other than I mean then we're swimming upstream I feel like with that that situation, right? It's it's trying trying to get to to a happy
020medium. And I know it was something talked about last year, too. You know, that might be something that's come down to, you know, it if that's really the purpose of putting everything in one spot, you know, is to make sure that there's no false information going out, you know, stuff that maybe is put out there before it should have been, you know, posted and publicized kind of situation. So, just my opinion. No, no. But but that's that's part of it is you know that was my initial to try to you know ask that we bring this back in so we can get get a little more control and then figure out what what can we do you know what what's the h that happy meeting because I I will tell you very clearly I don't
021want to stink and micromanage especially media stuff right um but but we we have to achieve you know some type of equilibrium here in some sense so and that's why I'm bringing this back what what are what are the expectations? I just really like being able to have our own identity as an athletic sport. Um not saying that we don't already, but to say it just gives a little step up and I didn't, you know, maybe you guys did or whoever, but didn't hear one bad thing about teams having their own, you know, it was like, oh wow, this is so great for volleyball. you know, the social media presence for volleyball has never I don't want to say never really been there, but it I mean, I know social media is getting has gotten
022huge in the last whatever, but it was just nice to be able to see that and some people join it that I'm like, "Wow, I've never, you know, seen you be a part of athletics before, you know, community members and stuff like that." So, that's just my I really like the own identity thing. I know. Right. Anything else on that? Is this is this something I'm just asking that wants to be approved like at the school board meeting that's like next week or the week after or even spending a little bit more time doing? Depends on Okay. Yeah. I we may need more time on it than I don't think we're going to be ready. I I just was curious if it was like, oh, we want this to be done, you know, before seasons
023start or whatever, you know. So, well, I think before school starts, it would it would be advantageous, but but I I I think spend quality time, you know, where we're at and and having that continued dialogue to to make sure we we get it right in some sense. All right. Uh facility use and expenses for summer athletics. Okay. Um th this is just uh coming up with a continuation uh of the uh unlimited contact and understanding that the the ripple effect of of that unlimited contact is utilization of our facil you know the greater use of our facilities and um trying to manage you know that expectation between coaches and teams and our maintenance staff and trying to go through the building and get it prepared for the following school year and just understanding that,
024you know, there there are other potential expenses that go with this. But the transportation piece, what making sure that we're we're clear on on what we're covering. WIA put out um it was kind of fuzzy when it came to transportation saying, "No, you shouldn't, but you could do this." You know, it's like what I I want to be clear as to what what the board is intending. Are we allowing teams to utilize our our school vehicles for this? And if so, how how are we dealing with the maintenance expense, the fuel expense? That's one thing. Also, with with our facilities, for instance, our our the Sandy Slade gym, the floor was resurfaced, right? I mean, right after students were done, right? Which was a little bit sooner than we anticipated. Um, I know that that
025contract is up for for renewal. I would strongly suggest that we continue that. I'm not sure what that's going to look like, but the the the speed and the professionalism that they do in in that process, it I think it's well worth it. Um, especially when we take a look at the the amount of requirements that Mark and his team have during the summer. I mean, this I ain't going to lie, this summer is going to be very busy with that. But, but are we okay with, you know, taking a look at having that service come in, their schedule is kind of dictated and we have to follow whatever their schedule is, right? So, for for instance, if that's done beginning of June, are we okay with utilizing that gym during the summer and understanding
026that that's just more wear and tear before we get to the actual season? How often do we do we refinish both gems each year? The the uh the resurfacing that is done with Sandy Slade uh is a little better than what we do with with the school. So, but it's they're both gone over. Yeah, but that that's the piece like right now for instance um if we have um if we have rainy days the the summer school is in session. They're utilizing the high school gym and then you've got dirt and other stuff that's on there. It has to be clean and that takes our our maintenance staff that extra time to do that in order to utilize that gym. So it's there there's a few different pieces that go into play here and I
027just want to make sure I have an understanding of how we should address this. So So are any of the summer leagues are we are we adding anything to what we've had other than the ability of our coaches to coach the teams that uh that that utilize the gym over the summer, the youth basketball or whatever, right? Are we adding beyond that? I I I think there were there were some games that were added to this and some events that were added. So, the unlimited because I didn't I didn't know this either until Mr. Albert was telling us last week at our meeting. I had asked if teams have if we've utilized the gym a lot in the past for summer league. Um, and it wasn't a lot. You know, with this unlimited now, I
028mean, I'm speaking I'm hosting two for volleyball. I now finally have been able to actually schedule a volleyball camp here. I know Ashley's doing two or three or I don't even know hosting for basketball for Okay. Um other than that, you I mean I don't want to speak for but you know some of the other coaches were like oh no we're not doing anything this summer. So it's kind of you know every summer might be different. You know how many games are you hosting? You know it will be more than before but it might not necessarily be a lot. Like for volleyball, it's two more than before, you know, when we had zero because we didn't have a summer league, you know, before having one and being able to host. Um, now for the the
029Now, do you do a a summer camp or a summer league? Both. Or both? Okay. Both. So, the summer league for volleyball is Monday nights and like we go to a bunch of different schools, but everyone tries to host twice. Um, we've got 16 teams in the league this year. Okay. Last year, how did you get to away games? I for volleyball it's what it's they transport themselves. Um and same with this summer too. They're transporting themselves. Um because quite frankly I didn't really know what the rules were with transportation, you know, with it. So I didn't even try to tackle that with everything else that I have just being busy. I didn't try to tackle that, you know. So now that there's a a potential of being able to use a school vehicle, would
030you do that or do it the way? Yeah, because you know, every week there's quite a few of them that don't have rides. That's why they can't come to and there's very few people that have driver's license. You know, other athletes that can drive them or parents offering, you know, there are some that will, but you can only fit so many people in your car or, you know, kind of thing. We can't expect rides to just be given, you know, and that's not saying that we are, but we just can't, you know, now that if there's potential, yeah, probably try to utilize whether it's a big van or not, you know, depending on how many can or can't make it due to a ride. Does that come all of a sudden are we providing a
031bus driver or a driver? Right. And that and that's where I would say with the with the with the WIA guidance that no I mean do that prior to this we were given five days you know I know the word unlimited is you know it's unlimited a lot but we were given these days before it was just five right you know and for volleyball was very sparingly those were just here you know we had them here kids could get here but transportation was never really used before you know and the summer leagues are really ramp not I don't want to say ramping up it's just they're starting to happen again in our district you know we're getting our teams involved where years prior you know I'm saying like three four years ago really the only
032one that seemed to be in a summer league was boys basketball you know other than that no other teams these are not district sponsored leagues so um other than the fact that a school employee could be coaching one of these teams Yeah. Um I mean would there be any prohibition from using vehicles on some sort of reimburseable expense? Um because the district shouldn't have to be laying out gas, transportation, and everything if it's not a district event, right? And that and that's that's like I said, WIA, the way they put it out was kind of really clearcut like they usually do. Yeah. I'm sorry that that was sarcastic. it it was not very clear. Yeah. Um and and that's where I I want to kind of get a better idea. If we use vans, if
033we use school vans, is that okay? But then, you know, like with the maintenance and fuel cost, is that going towards, you know, more of the sport and the sport is picking that up? You know, I guess that's right. That that's the kind of things that we have to kind of work out. So, is there any difference from if an academic wanted to use it? I mean, is this really that much different than an academic? I'm just asking. If it's an academic program sponsored by the district, then I would say, yeah, there is the teams that are for unlimited are ones that are sponsored by the district. We're just allowed more than five days to be with our team. So, would that still be classified as like a district? It it that's why I'm just
034asking like is it It isn't. It is and it isn't because it's outside of the the season. So, that's that's where it gets into that gray area. Um, not that it's necessarily the same, but do we do we have teachers that take kids on on trips in the summer that have some academic component? We don't pay any of that. So, I mean, that's I guess it's just working this way out, right? To me, it would be kind of similar to like when the softball went down to the dome to play. Oh, yeah. So, then it was their responsibility to pay for the gas. I mean, even like volleyball going to state, you know, it's kind of had to pay for gas, you know, out of ours because it wasn't a when you just went to
035Yeah, like when we went to, you know, so that's why I was asking is that kind of what it's, you know, explained as or not? I know it's the district is, you know, it's the team, those players are part of the district and now instead of just five days, we get unlimited, you know, and when it was the five days, we could use school facilities, you know, we could use the gym and your equipment and, you know, before it was those five days you weren't supposed to use, you know, your district. But now with unlimited, it's going to be more wear and tear on the gym than than the normal five days would be. Yeah. And trying to schedule it to to when it gets redone to coincide with when the leagues are playing. It's
036it's a whole another it's going to be a whole another thing to coordinate. And whose job is it to do setup of the gym was also a question. Well, that I I I feel like I can that's the team's job. I you know just put out the bleachers and just like it was with the five days that we were given before. I don't think you know for vol I'm not expecting the janitors to set up the gym for it. I'm expecting the floor to be clean. I feel like that's just a a building you know building maintenance thing anyways. But for the gym to be set up to actually play I wouldn't think that that would be a dis, you know, janitor's right. But that but that's that that's the stuff that we have to
037get clarity on, right? So it's that additional piece and that that's another thing a little bit that so say we add 10 extra days in the gym then that's the district's job to make sure the floors are clean, but that's also taking those that time away for the janitors from trying to do what they're doing in the summer. keeping up with with that those things too. That's where some of the Do the floors not I not get cleaned throughout the summer anyways no matter what. But probably not as during summer if we don't have if we don't have tournaments and things. Yeah. They're not it's not that every day or once a week that they're going in and doing the just if there's something planned like school. Okay. And that's just that that question. for
038amping up the activities. Just have to have that understand. Yeah. And I know Mr. Alberg said last week that that was something that he would have to chat with Mr. Dberg about, you know, what is how do we move forward with, you know, still allowing our athlet our athletics to utilize what they need to, you know, when they need it, but also what's going on, you know, with the maintenance and in the summer. Check. And that's situation. Yeah. No, you're exactly right. because we've never dealt with this before. So, it's like new. How do we Right. And and that that's where I I feel like having that that guidance coming from from this entity is very valuable because then that's trickle down. So, anyway, okay. Food for thought. Um professional and support staff handbook update.
039Absolutely. So, um have the handbook uh for your perusal. Um got a couple different questions um that that I need to get some clarity on. I know with the handbook, Board of Education must give permission for a trip if overnight or out of state. How does this work for trips to Duth? I mean, to me that I mean that that doesn't necessarily make sense. No, I would think that would be an exception to state travel. I mean, it's it is out of state, but it's just across the bridge, right? And and that's where I Right. And that I guess that's where I would look at this is that can we look at maybe a radius uh um you know, whether it's within a two two to three hour travel time radius. I don't know. Yeah.
040Or or mile. Hey. Uh, I mean, I'm thinking like 50 miles because that would encompass Duth. I I don't know if we travel um anything to the Twin Cities would I mean to me that would require an approval. That's a longer trip, right? And and I guess that's that's some of the questions. I don't think we're going up to Grand Marray for anything, but there's sometimes like when some of the classes have gone down to the cities for like the science museum and things like that and I don't think we right and and it's just getting that clarity because I think that's been a big discussion for the past few years is well what does our policy say, what does our handbook say and what does our practice say and trying to get that all
041to line up those expectations. just for academics or is this athletics too? Because I saw that somebody was going to ask what was right to in some sense or districtwide. I should say it it should be districtwide. I I would say if it's um how do we want to how we want to get this? Athletics could get kind of tricky, right? Because if it's if it's your conference and it's outside of that range, we have to understand that it's it's already approved because we have been approved into that conference. But I but I think this is um outside of the normally scheduled trips that yeah the normally scheduled I get I was at like if we decided to go somewhere for a night for you know go watch this game and stay the night you
042know not our conference games or you know like going to state volleyball because I was very unclear last year. I got permission slips, you know, and did that wrote of it, but I was like, I don't know if I'm supposed to get approved for overnight or not, you know, I did not to the board, but I got it by the principal, you know, and the permission slips from parents, you know, but it's like I don't know if I'm supposed to get approval or not. Absolutely. And that and that's exactly what I want to make sure we clear out, you know, what what does this look like so we can add the verbiage in there. Um, so that stuff be meetings by the board or would you have to have a special I mean stuff or
043I mean it could be spur up and go. Yeah. And that it I it's a good question. I I would say if if it's if it's board approved it it has to be within a quorum. So it would h it would require maybe right but but then on on the other hand I I would say that if if it is a spur of the moment and we're we're looking at this that has to be one heck of a a wonderful opportunity otherwise you know we we just have to make sure that we're planning enough ahead of time here in some sense. Should it be more the board approving overnight trips, but administration can approve the day trips? Would make more sense to me. It seems like that's more I feel like that's what's been done
044in the past. If it was a day trip, it was brought to principal administrator. They approved whether they could go and do that. Well, the way the policy reads now, it says the board must give permission for the trip if overnight or out of state. Yes, that's um that's what the handbook says. So, and that's to me it didn't make sense in that. So, yeah, that's what I just carving out an exception for Duth being yes, it's out of state, but it's still really within commuting distance. I mean, it's done some of the aquarium classes and stuff have done the cities for a day. So yeah. Well, actually that that was part of that was senior class trip too. So yeah, there's a whole section. Yeah. Right. Like I know we have, you know, happened
045for was supposed to kids were supposed to be going down to the science museum and some of those those things. So anyway, the um so we we can have that further discussion and just get some different ideas on how we can get this. Fortunately, we've got July and August to go through that. So we've got a little time. Um the the other one this kind of um dug up a few things here. All individual early retirement health and dental insurance benefits are outlined in a policy that was retired by NELA last year. Um and the the same number is in existence but it's a totally different policy um that was established I believe in 20 was before my time here. Um I did have our Neola rep put it back in our draft. I got
046it today. I was not I did not put it in here, but that's something that we're going to have to take a look at because I know that uh you know we're we're still following it following that practice is in the handbook but no policy addressing it. So this 3419 that is that's the one that has been retired. It the previous version was retired. Okay. Like I said there there if you go into uh our policies we have the same exact number but it's something totally different. Right. So anyway so is that now the early retirement dentals that not addressed in any it is not current policy. That is correct. Okay. So but it was never discussed remove it. Y the the other one that uh I'm going towards as well is and this has
047been a topic both with the governance board and here is credit reimbursement and actually getting a legitimate policy regarding credit reimbursement. And I I've got a draft that I need to work on just to get for recommendation here. But just know that that's coming down. I I it was kind of an addendum at the very end of the handbook previously and if you didn't look closely, you'd miss it. That's where I put it in a separate section. You see it and then drafting a policy that matches up with that. So it's handbook policy match. Okay. So and that covers ENF that we just discussed or it does. No, it it I wanted to mention it with the handbook because it's in there, but then also is is this a practice that we want to continue
048and redevelop that policy? Like I said, I have a draft that was just put into board docs today by our our rep. Um, and you know, do we do we have interest in in still pursuing that and that practice? and I'll have I'll have the unretired but the draft uh document up for you guys to peruse and I can send it out for for review as well. Okay. Uh meal prices for 2025 through 26. Uh so very straightforward district exempt from meal price changes and I would recommend that we maintain our current price. We don't have to take action tonight but we do next we we have to take action yet this month. Okay. Softball field work entrance sign and batting cage. Uh so I was in contact with Mike Simson um and also the
049uh village board president um regarding uh some work that has been requested down at the softball field and I think it's it's all good uh maintenance that should be done. Uh it would provide space for the um the batting cage to be put up secured in that sense and then also removal of trees that are it delays the clearance of our field. We got those big pine trees that that really shade yeah part of that infield and and it takes longer for that to clear out. So removing those trees now that is a village maintained field. It is our field. our field that's why it needs to come here for approval for that work. Okay. But like I said what involvement does the village have? So the villages has done u some maintenance work on
050the field for us previously and Mike was in conversation with him about the possibility of utilizing their resources frontend loaders etc to do this work stuff that we cannot do and um this work would be done without cost to the district at this point. So, well, in favor of that. Okay. I I fig I figured you guys would, but I but once again, it has to come to the board approval. Okay. So yeah, assign it certainly makes sense because not unless you know where that little you're you're exactly right because I know personally I had uh three three visiting uh fans that came and asked where where's where's the game? Oh, it's down here. So So that would be good. That that's something if if you so choose. I mean, you don't have to take
051action, but you are always at liberty to do so. How soon are they looking to move out on it this summer? That that's the sooner the better. So, they need the approval first from the district stating that they can come in and do the work. Yeah. Um, and then if I think what, you know, Ben Ben's willing to do it and have the village uh resources to do that and I know Mike might be I wouldn't say that he's antsy, but he'd like to get going on it. Okay. Well, let's there's no sense putting it off. So, someone wants to make a motion to approve to approve the work to be done to the softball field. Excuse me. Second. All those in favor? I. Any nays? Okay. Motion carried. Coming are coming down. Uh there
052is a bank of four. They're pretty tightly knit. They're the the red pines right behind the third baseline. So they just getting removed from the property. Uh well, it was discussion about downing them and pushing them back. So, they would be they could be utilized for a few different things. So, could be some of our uh sugar shack operation in the near future, too. So, and I mean, well, we've already passed, but I mean, all the work that that they're talking about, you you kind of envision what's going on down there. Next item, sports personal record, milestone banners. All right, so uh I I know that we had gotten the team banners up. I think that was a great addition and I think that works well. The the next question was coming up to um
053for instance our are our teams that um our our state qualifiers or um win a runner up or or championship. having a separate banner for that year with this sport and having it displayed more more like how the old banners worked because that it would not require that um maintenance or or editing of the banner. It would just be created, be put up and there it is. Um so we we hadn't really gone down that route yet, right? And I know it was some discussion about having this as a possibility. So, um I guess my initial question question is where would we put them because I know we've got a kind of a real estate problem and right. No, no, no. Absolutely. And and where where I would say like you said with uh some
054of the older or the previous banners where they're up like on the beams, that's where these could go because once they're up, they're up. You mean like the Boston Garden where they've got them Yeah. strung up on the ceiling? Yep. Um, is that going to interfere with volleyball because you guys are whacking the ceiling now. So, it's right above the bleachers and that's out of play anyways. I mean, if anything's in the gym, it'll get hit whether you know where it is. But I'm guessing you're talking about like right above the bleaches, right where that vent thing, right? It would not be protruding into Yeah. So, it's out of play. would be out of play for I mean it was it was a thought because like I said it's it the problem with the old
055banners it was for the the sport and you had to put on the new years and that that became cumbersome that's where our our new system we can put that on no no issues but this is a one and done so that changed um so what what kind of criteria going to state I was just gonna say well that's right and that that's some of the stuff that we have kind of work because I was kind of question Nate Nate kind of brought it up and I was kind of questioning like to me it's it's more like if if uh if you have like a state runnerup or a state placer and um you know certain milestones I would say that makes sense. I know the the picture they showed from Superior they they put
056up state qualifying teams like isn't that what our our banners are ready? That's that's it. That's so like I'm thinking state runner up and someone scored a thousand points or 2,000 points in basketball. You know, that's a personal or so many rebounds or so many set assists or so many spikes. You know, those are a a separate banner for that's why I was just asking is that you know what is is this per I've seen it a few different ways and that's why I was asking if if it's if it's truly like school records there's just one and it lists the the event and the name of the school record. So it's all condensed in that. But where we're getting into some of the team stuff with state runnerups or state championships, maybe that's something
057we have a separate banner. So I a few different things. So Shore has um like bigger banners and it has like you know for basketball there's like thousand and then you put names on there, you know, like whenever Yeah. anyone So I think it might be depending on what type of accomplishment you want to put up there. How would you put it up, you know, kind of And that's right. And and I know that's it's come up. It was part of the previous conversation, but we just wanted to get the the team stuff taken care of first. Yeah. And then start down this path because it's th this gets into a lot more little a little bit more challenging when it comes to how how do we want to recognize teams and people? So, right.
058cuz I assume like participant means they made it to the final four but not the championship game, right? So, but yeah, but if if if if it's a state qualifier, you know, it's it's on the the banner now. I mean, with the team, yeah, that that's every sport can come up with their own type of accomplishments, too. You know what I mean? That could get a lot if shutouts, innings pitched. I mean, all of the straight go right and that's that's where it is I mean managing this piece do we want to go down this route if we do what what are the parameters for so and I don't know if you've ever been to Lauda Ray's gym but they have every track record a man known to man and woman is on their banners
059and but they have space and uh to do it and I assume they add and Whatever we do, I would be in favor of banner color, font type, font color. Otherwise, it's going to turn into a disaster, right? Everybody wants to see what it would look like the ones we have. Yeah, absolutely. Or if they're different, but those are all the same, you know, personal ones are all this one. we we would handle the banner and make sure that it's all uniform because I I I would agree on that piece, but it's I I I need that guidance as to what are what are our parameters with this? You know, what what are we limiting it to? Well, um would it make sense for us to push that down to Nate and have him come
060up with a proposal of what athletic department envisions? Yeah. Like what are accomplishments that are big to post, right? Advertise, right? And and and different ways of looking at this because that's um you know, if we if we go down that route where we have one banner where it's you know, your 2,000 point score, you know, do you want a big banner like that or do you want to have something like we have on the in the gym now so you can add stuff on because that that's you're getting into the same issue that we had previously. then you're not going to come from for all these things because banners are not always cheap. Yeah, you're you're exactly right. But I think this since this is an athletic thing, this goes down to a different
061path. But we this is where the board kind of has that what what do we have for space? What are the what's the guidance for? Yeah. And and I can talk to to Nate again and make sure that he provides that. Yeah. Presentation. I mean, I I don't think we need 25 banners hanging in addition to what we have, but so it's got it's going to have to be a finite number just based on our space limitation. That's But I think everybody's all for, you know, recognition of achieving a certain level. Right. Right. And each sport's different, too. You know, what what they accomplish, what they don't, what they're classified as, you know. Right. I mean, state qualified, you know, that's the same everywhere, but Right. So, uh, having been in a few different districts
062and and you know, with me coaching wrestling, you you had team team recognition with wrestling, but you also had individual and the places that I've been, team recognition was a banner. Individual, no, it wasn't. Even if a kid kid want a state title in his way class, that is that is exactly you know, there was there was a board where it was put up actually uh the last place that I coached. Um that board was actually in the wrestling practice room where the people that that made it to state and their place. So anyway, so there's a few different ways you can look at this. So if it's not just just something else, if it's not like not approved to do banners or if that's not the could it be like the plaques back and
063then that stuff back in our display cases, you know, that we have that that's that's a way of doing it. Absolutely. So, that's that's some of the stuff that we have to talk about that that's where I get concerned about individuals having on the agenda that just gets it gets cumbersome. Yeah. Right. So, the way I Yeah. I don't know. There's that that's I guess that's what we're looking at is having this conversation and trying to figure out where that can I bring up something else on it only because it was something else I brought up at our coaches meeting. Would it be something to talk about putting in the high school gym? I know it's not our game gym. Um, but there's been things on like the Fiad side that I'm like, it would
064be really nice to put some of these things up on the wall to like that's the gym that they're in for FID. And I know it's not game gym, you know, for everyone to see, but if you know, space isn't issue. I I I know it's like you want it in the game gym and it would be nice, but you know, at the same time, I mean, there's two big walls in there that don't have anything on them. Oh, you high school does buy it in the No, no, no. They do it in there. That's why I'm saying for like athletes, if it was put in there, they'd still see it because they have But I know you like to have it in the game gym for when other people come, you know, to see
065it. But when we talk about space, well, that might make some sense to sort of split them team and have an individual and the other gym where there's and and like I said, I' I've seen many districts where that's the case. Okay. Uh, next item is daycare staff wages. Um, so someone brought it to my attention that we uh when we were talking about uh wage increases that we did not discuss our daycare personnel. I I know that uh we run through a temp agency, but we paid for them through them. So last year we did the same percentage for the daycare workers as we did for Um we don't they're not considered school employees. They are not even even the director the director she she was included in in our in the Okay, that's
066correct. Okay. So these are just uh the lead teachers and assistants. Okay. So, anybody have any problem with the numbers that the 3% increases? Okay. Do a motion for that now as well to approve the increase. Is that a motion or do you need a motion? I need a motion. I will make a motion. Second. All in favor say I. Just one more question on that. Do we want to effective date it? Um because they've had some payroll. Do we want to effective date to the first? So it would be starting today. So this this is a discussion the discussion point. So the first of this month or July back because that would be like our the rest of us start year round people start July 1. So we start have them last week's payroll
067adjusted to that 3% starting July 1. Are they on a bi-weekly or weekly? They are, you know, I'm not sure how they get their I get the bills weekly. Yeah. So, I'm assuming that they're paid, but I honestly don't know the answer to that now that you said that. I would assume that that's the way that would be. Me, too. Because any way you look at it, we'll have their hours. Yeah. Yeah. If it doesn't cause a big kuffle, they'll back date it first. July 1st. Still to to back date or or start. Uh so the I don't know. Did we have an official vote on We did. Yeah. So we just have to we just what's that? We didn't do a pass. All in favor then you said something. So is it passed? Did
068you all No, we didn't. Okay. That's what that's that's just want to make sure we we didn't approve it. So So yes. So So I I guess if if if we're adding this discussion in if we can have that amending our motion to include that back date. Yes. Do I need a motion to amend the prior motion? I will make a motion to amend the first motion back to you. Okay. All in favor? Any nays? Motion passes. Okay. Public or policy updates group two first reading. So no, no action, but if anybody has any rights of concern or anything, check I I will be uh taking a look at um policy 7540.04, the staff technology acceptable use and safety. I know that Dave and I chatted about this a little bit um and there's just
069or edits that probably should be made because of there's added verbiage that is redundant. So why did the medical one get rescended? Um the let me go back to that. So the uh usually when they're rescended it is incorporated into another policy. So so it's getting streamlining more of our policies to make sense. So, it's incorporating multiple pieces. Anything else we need to highlight or there was not everybody do the reading assignment and we'll look at them next board meeting. sports participation in lie of PE credit. So just continuing on from from our previous discussion um developing a a form that we could utilize this once again as a draft um that we could utilize for that uh process. Once again is it you know this This was saying two full seasons to get that
070half credit. Um, and you know, we can edit whatever pieces we want on this. This one one piece that I put in here, complete the entire season during the spring of sophomore year through fall of senior year. So, it's so to me having freshman um eligible for it, I don't think is wise. And did we talk about two seasons before? We did not. Okay. But but this is uh just part of the um what we've gotten from other districts. So Okay. And and to me it's if if you're looking at if you're looking at a semester, you're going to incorporate more than one sport in it. And I understand your time could probably be eaten up with one sport, but to me, you're going through that duration of two sports. Yeah. To cover it. So
071that's just a dot and a way. Okay. So I' I've read this one and and I'm still a little unclear. So this is an additional half credit or it's but it says it in lie of. So that's correct. So a a credit or a half credit rather maximum of PE could be um substituted through the participation participation of sports. So in other words, they would still have the same number of credit requirements for graduation, right? But they could take a half credit of something else with this versus taking the one and a half credits of PE. That makes sense. So they they do have to take an additional one in lie of this right because I think that what it was before anyways like if you chose to have this waiver you had if you
072were not if you were doing the waiver not taking five you had to take a half credit of an additional right. Yeah that that's what I'm saying you're you're the number of credits you you need to graduate doesn't change. Okay. is saying that instead of taking a half credit of PE, I can take something else. Okay. Instead of saying I have to have because I'm doing two seasons. That's correct. And that has to be approved. Okay. So, and make sure it lines up. So, the guy person does a season during their junior year and says, "I'm going to sign this thing." Um, and then senior year get injured or just loses interest in playing another season their senior year. How is that going to They have to You still owe us a half credit. That's
073correct. Okay. And and that's where it has to be clear with the two sports. You have to have two forms. So, what if the credit the season intended to play was going to be a spring sport and that and that's where it's that's where I have it that fall of the senior year. We cannot count. You have to have it completed by by the end of fall season. Okay, that makes sense. Otherwise, you you get into other issues where it's you know what's your validator and saludiatoran issues and just having enough credits to graduate period. So yeah, I I I don't think it's wise to go beyond that. And so it would start the spring of potentially of someone's sophomore year. That's correct. Okay. That that's a way I mean if we want to limit
074it to just juniors and seniors each still get to that conundrum, but this gives two full right. Do they requirement or not require is it just to take an advanced class that they you know like let's just say chemistry or organic chemistry they're in lie of taking FID they're taking that one because of it. I just don't want this to be used as a band-aid because they didn't you know they didn't take English nine or something and now they're a junior. It's like, "Oh, well, now they have to take their English nine with and we're just going to use this as a band-aid." I don't I don't want that, you know. So, it isn't to be able to take an advanced course that's being offered or just to kill me. I know. But this is
075But this is happening. It's It has happened. And I I I cannot fathom being like, "Yeah, sign off on this as a band-aid because we didn't put you in English nine." And well, it would apply, right? But no, it would not apply fresh. No, but I'm saying if they're a junior and all of a sudden realize they didn't take English nine and now they're going to take in lie of fiat, you know, in 11th grade, they're gonna because English nine's at the same time they're Do you know what I mean? I mean, is that possible to be a junior and not have taken ninth grade English? I mean, I don't. So, it would be wellrange stranger things back and that and that's where we're trying to get very clear on on that track because that's
076that's part of that academic and career planning is that there's a clear path. Yeah. And this has to be thought out. There's just different situations happen, right? And and I think it it has to go to a higher level if we're talking about this. So it can't just be as you're saying like a band-aid like oh crap we forgot this. No, we we have to think about this a little bit. What if they had a study hall that would be opposite their classes? No. Or an aid position is not study hall or that's well I I think there's there's further discussion. Study hall you're not going to get a credit for. Right. So anyway, that that's right. Who's is it going to get confusing when you're crossing over um two school years? I don't I
077don't think so because you're going to have one sheet per year and that's they have to have that submitted. So they submit both of them at the same time. So and who's in charge of tracking that? The student parent athletic director. So when they don't have I guess they would have a grade a grade for the half credit. They just wouldn't have a grade for that. So they we we still have some time. I mean if there are more questions or or things that we need to think about by all means. Yeah. Would that be a like a pass fail for that half credit? Probably. Yeah. I I don't see how you could give a a right letter grade for that. Is there anything that defines district sponsored sports activity? So a district sponsored meaning
078uh there's um falls under WIA. It's a specific season within the district. So like our summer sports would not would not be included in that. Gotcha. So otherwise that would be but does it though because we have to follow WIA rules. No, I mean I just throw it out there. I mean we have to follow you might have to but it's not a sanctioned Yeah. Okay. I don't want to. All right. Uh, all right. Is that it on that? Um, this one is confusing to me. Athletic trainer service, but so uh yes. Um I I know Nate Alberg was was um I I think it was in conversation with someone from Northwood. I could be wrong on that, but anyway, he had gotten information from uh Hayward Medical Center and Tamarak Health that um they
079would be willing to provide athletic services for or athletic trainer services for the district free. Okay. Is that every game? Yes, pretty much. But yes, uh and and that's where we need to go through this agreement. The backside of that is making sure there's something put up saying that they provide this service to the district. We can't do that. So is another banner. So it would be something uh that Oh, we can't advertise in the gym. So this this was a topic that I I know that we had a a young fellow that came uh about a year ago asking asking the board to consider advertisement in the gym. So that that topic has come up but this this is getting into very specific things where this is a service that could be provided for
080our athletes here but there's a there's a tradeoff to it and yes it is It's not full-on advertisement per se, but it is advertisement nonetheless. So, something of consideration. It almost just seems too good to be true that they would provide an athletic trainer for all the I assume home games, right? Right. Um just because we're going to stick something up. Sure. want to put their name on it. But there's there's more what I where I see this and then having experienced it with my own kids is it's more of that follow on. So if there's an injury, those kids are going toward that trainer which then is building business towards Tamarak and and Hayward Hill. But we've got the agreement there. We'll look through that. I just wanted to make sure we put it
081on for that discussion. look through the paperwork. If there's anything that's missing, if you want me to send this to our legal counsel just to cruise it, make sure we're not missing something, certainly can do that. Yeah. But I mean, it's worth looking into because right now we have very ad hoc athletic training mostly by Mike with whatever he's got in his bag. And um but be I mean that's all we you know obviously we don't have an athletic Most large schools do. They've got us a staff. We have no one. Um Butternut has one, which was surprised me. Do they? Yeah. And I mean at WI is, you know, this this year is the first year now where our athletic director has to come into our coaches meeting before a game to explain where
082the um the fibrill, you know, the AED, you know, it's like every just because of medical things happening a lot more. No. Um, what I what I can do is is dig into this. I can send this to to Nate just to prove correct a different name. Legal counsel take a look at it. That makes perfect sense because it I mean if they wanted us to stick a monitor up somewhere saying athletic training brought to you by Tamarack Health and that was it. Yeah. Well, it's it's that, but then we also cannot have other health providers mention places. So that's I mean and we don't now thing. So So I don't think there's any obligation if someone sprains the wrist that they're going to drive to Hayward instead of Superior. Right. Right. No, I I
083hear you. So anyway, so I can get more information on it. So Okay. But at least wanted to start that conversation. Okay. DH contracted service with Superior School District. So DHH which is deaf and heart of hearing. Um it is for a couple students that have been identified with uh this disability. Uh and it's a specific service for those individuals. Uh previous service it was through CISA 12 but it was virtual and these these students are young ones um from age 3 to age six I believe so having a virtual option for them less than advantageous right so um this this fellow uh worked with him previously when I was in superior good fellow actually lives just north of us Um and I think they provide a good service. Superiors on board. We've both looked
084at this and our agreement of the verbage. Oh, so this would be something shared with Superior. Correct. It would be it would be an employee of the Superior School District and we we would be contracting for some of their time for that service. What are you thinking in terms of number of days or or right that that's that's the conundrum when we come to special education services where it's hard to define specifically to that because it could vary based on the student need and that can change over time. So, it's more of defining it in in an hourly term in that transportation piece. And that's that's why it's listed as such. Right now, I think uh with the services currently listed, we're talking maybe about four to five hours a week. So, for both students,
085so it's pretty pretty limited. And and what we would try to do is try to clump his time together so it's not like multiple trips in a week. Okay. And that's the 52 an hour. 279, right? Yeah. And and this this funding would uh should fall under our flow through or no wouldn't run it under flow through because that's reimburse anyway. It would be through our fund 27 in some fashion which is special education and we we have no one now. That is correct. I assume we've had this need in the past, but not necessarily. Not necessarily because I I would say that this this type of disability is few and far between. Okay. So, it's not just we have had it. Yeah. I mean, I'm sure we have, you know, we do too soon.
086Too soon. So, you have that, but I'm I'm saying not necessarily in in my travels. rarely. So, okay. We ended up flying down part of the state of that go down during the week and have services. That was unusual. Very big one. Do we know does did superior not have anyone either? No, they they this is one of their current employees. Okay. So, and I started that conversation with them I think in March. This isn't new to them. It's new to us, right? That that Well, it's it's a new contractual or a new contract between us and Superior School District, but we we've been in conversation about this person with the services for a couple months now. So, and when are we looking into the beginning of the school year? Okay. So maybe next read
087it through and right once again. Yes, uh our legal council has gone through it. Superior's looked at it and we've both come to an agreement. I know that uh the director and superior was bringing it to the board up there tonight. So So we're going to if we do it next board meeting. Yep. Okay. Absolutely. All right. Uh, last regular item is board resignation. So, uh, I think everyone has seen it on the board, but it's making it official that, uh, Ben Kder has submitted his resignation from the board uh, effective immediately. What what I would suggest is that we take a look at um posting this for interest and then having an opportunity to uh interview. Um and I guess the timeline would be uh based on the board if we want to do
088that interview at our next regular meeting if that's something we want to push to uh the beginning of August. But I mean we we may have to make sure we have time for that interest. I know we've already got some interest. So, as in like one person, couple people, uh, one for sure. Okay. Potentially a second. So, it's only like 20ome days away. It seems like a pretty short amount of time, but we haven't even officially posted anything. So, so I I guess what I'm looking is is that timeline uh because part of that official posting will require what what does this look like? So yeah, I think moving it to August might be the best thing to do because and we want to get as many potential interested people as we can, right? I
089and I think, you know, I think that's pretty wise here too because that gives some opportunity for individuals that are interested to come in take a look at them opportunity. So would we look having those uh uh interviews at the committee or the same evening as the committee of the whole. Well, it's actually 20 days because the fourth we meet on the 21st, right? So, it's it's the fourth, right? The fourth is also the fall sports meeting. So, I'm just throwing it out there that's going to take away maybe potential applicants if they've got to be at that athletic meeting depending on the time. I just wanted to say what time do you have it? I think that's at 6. Yeah. On the 4th is when the fall sports meeting is. I saw when I
090was saw the committee of the whole meeting, I'm like, "Huh, that's the same day as the the sports meeting too. So, I'm sure exceptions could be made as well. Oh, yeah. I was just saying if it was right. No, I I appreciate that. So, no, you're right. That that did come. So, yeah. Then are we meeting on the 18th of August for that? That would be the that would be the regular board meeting. So, I I would strongly suggest that we don't go past the 18th floor. That's swearing. Well, let's put it on the fourth. Okay. I mean, if we could do some interviews right away. Well, but are you looking to hold a vote on the fourth? We could hold the four the vote on the fourth or we could hold the vote later
091on, but I I would suggest not going past the 18th. Yeah. So, how long is the athletic meeting usually? Uh, it's usually about an hour. We could do some in the to start with and a few later if if there's somebody that Yeah. So, we're going to be here an hour at least. I'm sure back to the regular business and then Yeah, we can certainly do that. So, okay. All right. I will I will get that spun up and posted. So, excellent. Uh that takes care of everything. We need to move into close session. So, pursuant to Wisconsin statutes 19.85 uh 1 C to consider the employment, promotion, compensation or performance evaluate evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Thank you. I move to stay or
092go. All in favor? I I any opposed? Okay. Move into close session. I don't know.