001like to call this meeting to order. Print media group WCW radio Magnum Radio, Lacrosse Tribune, Sparta City Hall, Spartree Library, and the Wwood Administrative Building. Are there any changes to the agenda? >> No, there are not. >> Could I get a motion to adopt the agenda as stated? >> So moved. >> Second. >> Motion a second. All in favor? I I >> I >> stand for the pledge of allegiance. >> Sam, could you please remind us of the SASD mission statement? >> Yes. Our mission statement is to educate all students academically, emotionally, and socially to inspire curiosity and resilience. >> Any public input? >> I do not believe we have public input. >> With that, I'd like to move along to reports, facility, project, report. Sam, >> yes, just uh we had a wonderful workshop.
002I want to thank you everyone for um coming to the workshop. I also want to thank our partners from building solutions, Bray and Mark and Johnson for being here as well. Um on the slides are the entire workshop slides. Um and we went through uh went through Meadow View's secure entry uh the high school uh uh and touched upon uh highlight early learning center. So, one thing I do want to add before any questions is that our bus drop off and pickup at Southside. Um, we uh had we found a water line that which should be finished pretty soon and the gas line instead of sending the gas line right underneath the parking lot just in case we needed to have an issue. We're looking to reroute that. So, but uh we start out we
003still are on time to uh start the school with a new bus drop off and and pickup area at Southside. But things are progressing very nicely and um I want to thank you very thank um our partners and once again all the people that are giving their feedback and opinions. Uh greatly valued. >> Comments or questions from board members. >> If not, we'll move along to announcements and information again. Mr. Russ. Uh yes. Uh just some happenings. We're in wrapping up summer school this week. Um which has been going very well. Dr. Wendy has uh the staff working very hard and our kids are very excited. Um and um we're ramping that up and then with summer school wraps up uh our co-curriculars start ramping up uh at SHS specifically and uh we're continuing to
004get prepared for that. Mr. DAO is um a lot of collaboration and a lot of meetings and a lot of making sure that um that the fall is ready to go. So, but our coaches and their staffs and the kids are working very hard with that. Uh a couple uh updates for budget. The federal government has released the title funds. Um and we'll be talking about the uh wind title funds uh coming up here. Um but they have uh released the funds. So that was about uh $400,000 total that they released for the Spart area school district that was being withheld 100,000 for the wind program and then the 300,000 for title 2 uh three and four. So we're very happy with that. Um with the state budget, we're still taking in all the information.
005Um but once again, the state budget is mostly predicated on our enrollment and uh still enrolling kids uh which is great to to see as well. So, uh, continue to monitor and, uh, once we wrap up, uh, 2425, which Miss Hower is going to do in a little bit here, u, we'll really start focusing on refining 26 or 25 26. So, uh, first day of school, 21st, uh, first day of certified inservice the 14th. Everybody's coming on the 18th, and we welcome all the kids on the 21st. So, it's coming before we know it, three weeks from Thursday. Thank you very much, Sam. Uh, moving along, consent agenda. Could bar members please read through the consent agenda and when we are content with it as stated, I would accept a motion. >> I move to
006pres uh approve the consent agenda as presented. >> Second. >> Motion for Mr. Burns Gilbert, second for Mr. Wells. Roll call, please. Dr. Bernett, >> yes. >> Mr. Wells, >> Mr. Gonkey, >> yes. >> Mr. Burns, Gilbert, >> yes. >> Motion carries 502 absent. Moving along to business discussion and possible action to determine the next steps of the federal funds being withheld from the wind program. Sam and Kyla >> before Mansky starts a little bit with the wind program. Um, as I mentioned earlier, the federal uh government did release the funds for wind. So, no action is going to be needed on this one. Uh, however, Miss Mansky and Miss House are going to talk a little bit about next steps and uh where to go from here. >> The whole time I talk, sorry,
007steep learning curve. Um, so again, just wanted you to know that the Title 4 funds with the $100,000 that we received from the grant for Herman will be received. Um, and we just wanted to also remind you that um, WIN is also funded through fund 80 and we currently receive $610,000 a year from Fund 80. And then I'll let Miss Hower take it from there. >> All right. Uh at committee we had talked about fund balance and fund 80 and if any of that could be used to help in the win program. Uh I did reach out to DPI and their response is that from their standpoint a fund 80 levy is a fund 80 levy. They don't necessarily um concern themselves with what we levy for and how many different purposes. However, they acknowledge
008that our community might care. And so really it's up to local decision on how we move forward with using the fund balance in fund 80. From DPI we are compliant if we use it for any purpose that we deem to be community service. From our standpoint, I would ask the board to consider um if the board feels comfortable making a decision how to use fund balance on their own or if they would like that to be a discussion item at the annual meeting uh to get potential feedback from the annual meeting process about using for instance fund balance that was levied for open gyms to instead be used for win. So my recommendation is the board have a discussion. Um, this will be an agenda item in August. So, this is just kind of a
009a heads up that that would be coming. Um, but we will add an agenda item in August for the board to discuss how they would like to go forward with the fund balance and fund 80. >> Questions or comments from board members? So, we'll talk about it in in in August. And once again, it's the biggest thing is is uh and the board can do a lot of things, but we're going to just talk about it. Uh the agenda item doesn't talk about moving funds in fund 80. It's really based on the uh the federal government funds, and since it's released, uh August would be a better time and make sure we have the appropriate agenda item noticed as well. So, looking forward to that conversation. Business B, discussion of possible action to approve a
010new district-wide voiceover phone system. Leah and Matt. >> Yep. Uh, so we did talk about the new phone system at July committee. Um, since that meeting, Matt has worked directly with FiveStar, who would be the vendor we would purchase the phone system from. Uh, it is realistic that with action tonight, we could have this implemented prior to the first day of school. Um, all the wiring is in place already. Thank you. Uh, so it's really the hardware is just unplugging the old phone and plugging in the new phone. I say just, but there is a lot of unpackaging and things. So, we'd have some extra hands- on deck to make that happen. Um, and then it's the software implementation behind the scenes. And so, um, again, we are recommending going with Ring Central, which has
011a hardware cost of $21,000 that can be paid for out of the facility referendum. And then it has an ongoing annual operating cost of about $40,000, which would come out of the general fund. And we do currently have a phone system that has an annual operating cost. So, uh, this would just be upgrading that existing system. questions or comments from board members? >> If not, I would accept a motion. >> Move to approve the new phone system from Ring Central. >> A motion. Do we have a second? >> A second. >> Motion for Mr. Bernett. Second from Mr. Burns Gilbert. Roll call, please. >> Mr. McKenna. >> Yes. >> Mr. Gonkey. >> Yes. Dr. Bernett, >> yes. >> Mr. Burns Gilbert, >> yes. >> Mr. Wells, >> yes. >> Motion carries 502 absent. Discussion of
012possible action to designate classification of fund balance. Nope. To approve budget revisions for the 2425 school year. Sorry, I got ahead of myself. Miss Hower. >> All right. Uh, last week we did have our annual year-end audit performed by Hawkins Ash CPAs. I want to thank Michelle Laner Zenown, our district accountant. um she's really the um does the majority of the work for our audit and is our direct line of communication with our auditors. We had a wonderful audit. We had no findings, no journal entries, so everything was as it should be. Um so I want to thank Michelle and our whole business services office and all of our finance secretaries. Um and also our two directors here. um together we work as a team to get that audit completed and we had a great
013one this year. So, thank you to all of them. Um you'll see in these slides there were just a few minor changes since committee. Um you'll see them in the yellow column with a crossout. So funds 10 and 27, our revenue went up just $1,000. Um expenses went up about $20,000. So, uh, at the end, our final 2425 change in fund balance was an addition of just shy of $150,000. Um, so again, terrific news considering we were projecting the year at a 1.5 million shortfall um due to some unexpected revenue sources that came in as well as being under budget on some of our expense line items. uh those were the main contributors. And so um you can see where our fund balance is at and we did not need to use any of our
014revenue stabilization in debt service. Uh there were no changes to what was presented at committee. Fund 46, again no changes. Fund 49, no changes. Fund 50, a minor change to the total expenses. They actually went down just a tad. And then fund 80, the expenses went down just a little. While um looking for approval of the final 2425 budget. >> Questions, comments from board members or I would accept a motion. Uh what was the additional 20,000 in expenses? What what did we find? >> Uh various little entries plus and minus as we were closing out the books. Nothing. Yeah. >> Uh with that, I move to approve the budget revisions as presented. I'll second that >> motion from Mr. Wells, a second from >> Who said that? Dave. Okay. Thank you, Mr. Thank you, Mr.
015Bernett. Uh, roll call, please. >> Mr. Burns Gilbert. >> Yes. >> Dr. Bernett. >> Yes. >> Mr. McKenna. >> Yes. >> Mr. Wells. >> Yes. >> Mr. Gonkey. >> Yes. >> Motion carries 502 absent. discussion and possible action to designate classification for fund balance for the as of June 30th, 2025. Miss Hoser. >> All right. Uh this is specifically for fund 10 and 27. Um so we had revenue stabilization set aside last year of 1,496 and change. We recommended at committee just rounding that up to even 1.5 million. Um the question at committee was the 150,000 excess. Do we put that in fund 46 or do we put it into fund balance? Um that 150,000 in the state aid formula would fall in the tertiary tier meaning it's reimbured at about 43% the following year.
016So 43% of 150,000 roughly $60,000. So, in essence, what that means is if we put it in fund 46, we'd get approximately 60,000 next year of additional state aid, which would lower the local tax levy by 60,000. 60,000 on the local tax levy comes out to a couple pennies. Um, so, uh, that's the analysis. As far as if we do fund 46 or fund balance, I would still recommend we just keep it in, um, fund balance versus fun, but uh, the board did want to revisit that tonight. >> Questions or comments from board members? >> If not, I would accept a motion. Uh it it's 150,000, right? Uh >> 150,000 is the excess revenue of our expenditures. Um and if we put that 150,000 into fund 46, that would be considered an expenditure for this
017year, which means we would get state aid on it the following year. So this agenda item and the next one kind of go together. This agenda item is just for fund balance, but we could reduce that revenue stabil stabilization by the 150,000 and instead put it in fund 46. I I will move to approve the uh moving the 1.5 million of fund 10 to the fund balance for revenue stabilization as presented. I'll second >> motion for Mr. Burns Gilbert, second for Mr. Wells. Roll call, please. >> Mr. Gronkey, >> yes. >> Mr. Wells, >> yes. >> Mr. Burns Gilbert, >> yes. >> Dr. Bernett, >> yes. >> Mr. McKenna, >> yes. Motion carries. 502 absent. Discussion is possible action to make a contribution to fund 46. So based on the conversation we just had, uh,
018no recommendation came out of the committee and it looks like we would want to keep that. So no action would be needed. >> Discussion and possible action. We approve the grants and donations. Mr. Russ, >> yes. Nothing for formal approval. However, we do want to thank Culver's uh, Mathematica Food Study and Culver's for their gener for their uh, generosity to the backpack program and lunch uh, program supplies. Thank you very much for those. Could I get a motion to adjurnn? >> So moved. >> Motion from Mr. Wells, second from Mr. Burns Gilbert. All in favor? >> I >> We are adjourned.