001School board to order. Please uh please stand for the pledge of allegiance. >> I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Roll call, please. Clean. >> Left. Calhoun >> here. >> Hinrich >> here. >> Kers >> here. >> Kisser W >> here. >> Long. >> Swinty >> here. >> Belu >> here. >> Zimmerman >> here. >> Yep. >> Okay. We have a quorum. The next uh item is to adopt the agenda as presented. Uh any changes, deletions, additions that anyone wants to make? Okay. Then entertain a motion to approve the agenda as presented. >> I so move. 20 >> second below >> motion to second to approve the agenda as presented. Any
002discussion? Hearing none. All those in favor signify by saying I. >> Opposed. Motion carries. District administrator to report. >> Couple things tonight to update the board on. Uh great start to the school year. I want to commend all of our entire staff, our administrative team, all of our parapros, custodians, maintenance folks, everybody within our district. Um, five really good days of inservice and then a really smooth start to the school year. Seems to be great energy. Um, and you know, we're we're back and we're rolling and it happens quick. So, uh, remind everybody that we do have our first inservice day for staff this Friday, which we, uh, paired with, um, fall ride just because we knew in the past we'd had some issues with getting kids home safely with as busy as town gets.
003So, we planned that this year. It's the first time we've done it. Uh, so students will have no school. Staff will be rent service. We have a pretty good day planned at all three buildings for that. Couple of grants I wanted to update the board on that we found out about recently. the DPI reimbursement grant for uh act 20. U we received $59,24347 that covers one half of the curriculum or reimbursement for one half of the curriculum we purchased for act 20 which was uh the maximum we could we could get. So, I congratulate Mark and thank Mark for being very diligent on not only the selection process with that, but also in his submission to get that grant. That really helps helps us offset that cost. And our transition readiness grant that um I
004know we haven't received it for a while. Um but we received that this year, $45,000. So, Adam put in for that a while back and that's going to help offset the costs for our two or three students there. Three good project search. So transportation and tuition for that. So that helps quite a bit as well. So >> and then the last thing after our last meeting, I reached out to performance services and they provided uh an architect and one of their company reps to um tour our building and and take an in-depth look at the 15 or so um capital projects that we had had listed that we wanted to learn some more information on. So, we recently toured our building and sat down and talked about some of those projects. Uh, and they will
005be getting some ballpark estimates back to us. It it doesn't cost anything. So, we didn't have to go through a bid process with that. They're going to um provide us a ballpark and then if if we want to move forward, obviously that's, you know, would be a decision we would have to figure out uh the cost based on theou with them. And then um I expect to have some preliminary numbers back from them before the October meeting that I can share. And they will also as we went through uh we discussed uh the having a um facility conditions and energy assessment done as well which they offer at no charge. So we set up a date for that and they'll be setting down with Arland and touring the building. They'll send an engineer up on
006Monday, Monday morning. So be interesting to to see where we're at. They were very impressed with some of the projects we had caught up on. Roofing projects when it was the involve piece of uh they they were impressed that we've not only taken on so many of those projects but have them completed. So I I think we'll get some good news back when they do the facility uh conditions and energy report as well. That was all I had on my report tonight. >> Okay. Any questions for Wendle? None. Okay. Next item is the consent agenda items. Uh you can see the list as presented. Most of it is to approve the minutes of different meetings uh above pay donation so on. Uh any questions about the consent agenda. Okay. Then entertain a motion to approve
007the consent agenda as uh listed. >> I'll make a motion to approve the consent agenda items. >> Second. >> A second. Motion, a second to approve the consent agenda items. All those in favor signify by saying I. >> I. >> Opposed? Motion carries. Next item is the staff reports. I should have all been able to see the uh reports from the staff. Uh any questions or comments? >> I just had a question for Stacy. The smart pass system. Can you tell us a little bit about that? It's just electronic passes instead of paper ones. The high school's using it too. So we're using it like 12. >> Okay. >> It's pretty cool. Like there's lots of different things you can like see with it like analytic analytics wise behind the scenes. Um but you can
008set parameters like how many passes to a bathroom, how many kids are out in the hall. Like um you can do things where you might set up want certain groups encountering other people. like there's lots of behind the scenes stuff that you can do. Adam actually like we had looked at some different stuff last year and Adam had used it in his previous district and we investigated it and um it's working really good so far like um the kids the kids caught on to it right away. Um and it just the the process of the passes are the same like you know a kid would ask but now they can make the pass on their Chromebook and then they can just turn it and then so the teacher knows like it'll it counts like the
009timer on it. like you can put the time frame that you want for a pass too. Um so it's pretty neat and then like as an example like Mrs. Cerny like if a student wants to see a counselor um they can request a pass and a lot of times before teachers were calling to make sure she was there or is it okay if I send them now that gets like a push notification to her so if she's there she can just approve it and the kids knows that they can come down. >> Um we're using it for scheduling like our lessons so like band and choir teachers. They have preset passes for like when their kids are coming out. So, they have them all set up in a calendar and then a kid has a
010pass. So, all I can do is just show their teacher like here's my path to go. It's it's pretty slick the stuff. >> It does sound like it streamlines it quite a bit. >> Yeah, >> that's awesome. >> Any other questions or comments for the staff? I guess I'd just like to say thank you to all of you and to to Wendle for the good start to the school year. Hopefully everything just keeps getting better day by day and you have a great year. I It's nice to get off to a good start. So, I appreciate that. Thank you. Anyone else? Okay. Next item is the approval additional early graduates for the January 2026 and we have three more in evidently. Any comments from anybody on that? No. Okay. So I'd entertain a motion to
011approve the additional early graduates for 26. >> So move Hinrich. >> Second. First. >> Okay. Have a motion to second to approve the additional early graduates for January 2026. All those in favor signify by saying I. >> I. >> Opposed. Motion carries. Thank you. uh approval for non-enrolled students to participate in co-curricular activities that are expensed to fund 80. >> Anything there, window? >> Uh this is something new. We've never had to do this before, but um with um St. Mary's now starting to have a sixth grade and eventually a middle school. This might be a more common thing that we will need to do because we're WIAA affiliated at the middle school level. uh they require that the board approve any non-enrolled district uh student who is going to participate. So this would not
012only apply to St. Mary's, but if we had a student who was homeschooled but wanted to play an you know an activity or a sporting event uh or a sport, they would um they would come to the board as collective or as an individual and we would have to approve them. So, I I anticipate we'll be doing this uh before um most of our seasons or at least we'll be connecting with St. Mary's at this point and then any any student athletes that they have that will be participating we'll be bringing to that. So, I try to provide some of that documentation Ryan Flynn pulled together and I put it in your board packet for you to review as well. >> Do they not have to be WIAA affiliated St. Mary's? >> If they are,
013they can participate the way I read it. If they're not, they need board approval. >> Oh, so that would be the same with home school. Yeah. Okay. Thank you. >> Okay. Anyone else? >> That that wouldn't necessarily be the way with homeschool though, would it? If they're Well, if they're RBA, then they're affiliated. >> If they're RBA, there are technically our students, >> but if they're home without affiliation, then they'd have to have board approval. >> If they're RBA Tom Hawk, if they were RBA open, then they'd be Medford. >> Yeah. Is that just for schools that are WIA affiliated? >> No, it's it will >> Yes. Yep. >> That is >> if we were not WIA affiliated at the middle school, but because we fund out a fund 80, the community fund for our
014middle school athletics, we're required to open participation up to any middle-aged student who lives within the boundaries of our district. >> Okay. So, the WIA is us. Is that what you're telling me? >> Well, the WIA be sanctions how that process works. We are WIA affiliated. So then they sanction how those uh athletes need to be approved >> to participate. >> Okay, >> sense. >> I just I guess I understood it a little bit differently because I thought you didn't have a the school didn't have a choice. The WIA says you have to accept them if they meet requirements of whatever. Is that true or not? >> I don't know that the WA stipulates that we have to at least nothing that that I've come across says that. It just stipulates that um for eligibility
015purposes. One that the conference needs to be made aware and approved and then also that um that the board approves the individuals as well. >> Okay. a lot of a lot of middle schools. We're one of very few that actually are WIA affiliated at this point. Um, so if we if if we were not, I I still think it's a good process to go through, but we wouldn't be required to to have them approved for eligibility purposes. So, it is possible that I'm not saying we're going to do it, but we could not approve it. >> Correct. Then they would not be eligible to participate. Correct. I think we'll talk about that sometime later. That's uh from personal experience. That's not my understanding how it works, but that's okay. >> Okay. Okay. Whatever. Okay. So,
016any questions? Any more questions about it? >> Okay. Then I'd entertain a motion to approve non-enrolled students participate in co-curricular activities. I so move 20. >> I'll second. Motion is second to approve non-enrolled students to participate in co co-curricular activities. Any further discussion? >> Hearing none. All those in favor signify by saying I. >> I. >> Opposed. Motion carries. Thank you. Okay. Uh approval of the 25 8th grade Washington DC trip. Guess that's pretty much standard or >> Yeah. Well, I'll turn it over to Cassie. She brought along a student rep to to take the board and update board on. >> All right. So, I brought with me, you can introduce yourself. I'm Victoria. Um, I'm a nth grade student right now. I just started. Um, I got to go on the eighth grade trip
017last year and it was it was really good. I had a lot of fun. Um, but I think that by doing just it could be report on for some of our students. >> Yes. So, we would like to propose that this year we last year we partnered with to see if it was something we could actually accomplish getting enough students to be able to participate in it. And um we do have one of some just some highlights of our trip. So, we did get to go see the Lion King. We got to see the Orioles game. We went to the Arlington National Cemetery, saw the World War II memorial, the National Army Museum, and we got to experience ground zero and go through the 911 museum. And then just some pictures of our students enjoying
018that trip. Um, we've had a lot of positive feedback. I feel like every time I run into a parent at an event, they're always thanking us for organizing it and bringing it back for our students. Um, and we just wanted to reiterate a couple of the main factors that you guys were kind of concerned about last year, but that we're the same safety procedures would be in place where we have, you know, some very clear expectations for the kids. Um, there's the additional security for hotel supervision. Um, then then we would have the eligibility criteria the same again. um where we want the students to maintain a minimum of a 2.75. They would submit a one-page essay and then they would have to make sure they are show appropriate behavior throughout the school year so
019that we know that we can trust to bring them across state boundaries. Um and then students would just sign up. We'll have a um meeting with families to let them know and then we'll keep reaching out to them that way. But um something that you'll notice on this slide too is that the cost is significantly lower than last year's trip because we went on an 8 day, six night trip last year. We did DC, Philly, and New York. Um, we felt like we could potentially reach out to more families if we were able to cut out Philadelphia because that was kind of smooshed in the middle and it wasn't as much of a educational experience as the other two cities. And so by taking out that extra night and cutting or cutting it down, we
020were able to bring the cost down to $18.99 for a student instead of $24.99. So, um, and then adult doubles would be $19.99. So, um, instead of, I believe it was 26.99 last year for adults. So, we actually did not have any parent chaperones sign up except for one who happened to be a staff member as well. So, for tomahawk's sake, we only had three adults there and the rest were horsemen. And that's why we're kind of proposing to try this shorter trip at a smaller cost with just Tomahawk because some of the feedback that we got, and we'll get to that too, but some of the feedback we got was that some of our students felt like since they were with horseman parents, their opinions and um desires weren't really as considered as maybe
021their horseman students were. And so we really want to make sure it's a well-rounded experience for everyone. Um, and we're hoping that by cutting it down that we're breaking it down for more families to be able to come because we really need to rely on those staff or those families to join us as well as chaperones. Um, so we would be take looking at taking 30 plus participants for that price point and then if we got more than 30 students to sign up, we would put them on a waiting list because then you get a you we get access to a coupon for a free staff person to attend every 15 students. So, we would want to make sure that we got to that sec that third staff member before we would be able to
022allow that because from our perspective, having just two adults and 30 kids running through those big cities, it's a very nerve-wracking experience. Um, and and to be fair, this last trip there weren't as many shapes as the very first one that I experienced when I was a parent. We had just our groups of four as a parent to watch and was very easy. Um, this year we had groups of eight and 12. >> Um, so it made it a little bit harder. It was all still manageable. It was very organized and very safe, but it definitely was a different environment for a chaperone than when you only have your four kids to take care of. Um, so sorry. You want to go on? So we want obviously it's a great educational experience. It was a
023great social experience. Are you still talking to some of your horseman friends now? Okay. So, there was some really great connections that were made across the schools, which it was really nice, but >> they'll still build those relationships within the Tomahawk community as well. Um, and then why we think we should like the changes we would like to propose to this year's trip is that it would just be Tomahawk that would come down, that we would shorten the trip to make the cost more effective. And then we would also like to ask that we could tie student council into the trip because it was such an extensive planning process that we could um recruit some more of those students to help us be able to organize and get those meetings kicked off, but then also
024um we could potentially use them as a way to help us with fundraising. So we could potentially fund raise for an additional staff person to come. So it wouldn't affect the district by us asking to send another staff person. Um so that would at least hopefully open up the door for us to get another adult to be there to help with supervision. So that is that is our proposal for this year's trip. Um the dates that we're looking at would be right after school ends. So it would be Monday, June 8th through June 13th. So it's at six days and four nights. Anybody have any questions? >> Any questions? >> I'm just two. Is there a minimum number that you have to have in order to make the trip? >> Um, well, we would say
02515 because we would need um at least one staff member, but I'm not sure if if that would be something you guys would feel comfortable with us sending one staff person with those students. >> Okay. Um, I I guess even with transportation, we have the goals of always having two staff there so that you can make sure that we're, you know, covering our bases and being able to help support each other if some sort of crisis arises. And I don't know if it would be safe to send just one staff member for 15. So, I would >> suggest it be 30. >> Okay. Okay. Then I have one for the student. >> Okay. Okay. >> From the trip last year, what is the one thing that you saw or that you learned that surprised you?
026>> Surprised me? Um, just like there was so much that I learned. I mean, living in Tomok, there's not like a lot here. I mean, there's things, but not like New York or Philadelphia and >> no skyscrapers. >> Yeah. Getting to go to all the museums. It was just so much it was so much like there was so much surprising things that I didn't know yet that were just really cool to see and I I just really like the museums. Um but even at the 911 there was things that they talked about that I'd never heard before. Even learning about it year after year. Um and we got to see all these artifacts. It was really cool. >> Okay. Okay. When you were in Philadelphia, did you I assume you were in the the square
027or whatever? >> Okay. Uh did you go to the restaurant there? >> The um the public market? >> No. >> Oh, that's where we >> There's a restaurant. There's a restaurant with it or buy it that uh >> uh all of the uh all of the people used to go to. That's uh they have the best soup I've ever had in my life. >> We went to the public market in Philadelphia and we had some of the best Philly cheese steaks we >> Okay. Well, thank you. Anyone else? >> At any time, did you feel there was moments where you felt unsafe? No, even being at night when we would get back late, whether because of traffic or whatever, there was a lot of times when I would like peek outside my hotel room door
028and see a security guard or like walking down the streets of New York, I'm like, "Oh, I'm kind of in front. I turn around, oh, there's my guy." Like, and I was constantly either with someone in my group or surrounded by them. And it was easy to tell by the um >> lanyards that we all wore. >> Tori, what was your favorite museum? Definitely. I'd have to say like the Air and Space Museum. >> Yeah. >> Did you guys see anybody famous? >> Yes, we did. Yes, we did. You were with us. We did. >> Oh, no. >> Yes. We ran into Bob Oder in New York City. So, he is um an actor from Better Call >> and you guys got >> We got And he actually Yes. Once one of my students heard
029that that's who that was, they very respectfully tracked him down and asked for a picture and he said just wait till I'm done with the phone call. And they waited patiently and he gladly and it was actually in the collage >> but it was in there. Um but yes, we got to meet we did meet someone famous. >> So with six days and four nights I take it. You get to sleep on the bus. >> We do. Yes. So we would leave on Monday. We'd sleep on the like sleep on the bus. We would pull into DC that Tuesday morning and we would just be at a truck stop to quick kind of freshen up and then that would be the start of our trip and then it's very similar. So, um, one more. >>
030Oh, I did put it out. I meant to. I'm sorry, you guys. >> I can share it out later if you're all very curious. >> Any other questions, comments? Okay. Thank you. >> Thank you. >> Okay. Then entertain to a motion to approve the 258th grade Washington DC trip. >> I move 20. >> Second. Hinrich. >> Motion a second to approve the 2025 8th grade Washington DC DC trip. Any further discussion? All those in favor signify by saying I. >> Opposed? Motion carries. Thank you. Okay, next item is the discuss the district life insurance. Uh I actually asked for this to be put on the agenda. Uh for whatever reason there was in my opinion there was a lot of misinformation, miscommunication, misinterpretation, misunderstanding and every miss you can think of regarding the life insurance
031specifically for retirees. uh my understanding is probably different than what chars might be or what debs might be and I'll let them explain what they think if if they so choose to do so. But the reason I want to explain my how I looked at it is because I'm the one that presented it at the last board meeting uh to the board to the uh uh visitors and guest uh in this room and anybody that happened to be on online at the time. And this is what I assumed it was to be is that uh starting they would uh retirees uh would go under the new insurance which we approved new insurance company at the rate of 65 cents per thousand of coverage for per 12 months. And in doing so that would be $390
032if your insurance amount was five was $50,000. If you have something less than that, it's going to be less than 390. Okay. And the what we encouraged and that was going to be for for the first year, the one year uh to encourage that uh people port which means they uh uh take on the insurance themselves or do something different. They can reduce the amount, go someplace else, do whatever. But what I communicated and what I thought we the understanding was that that 65 cents per thousand per month uh was going to be guaranteed for three years and it wasn't okay. I know Corey's here, but it was uh they had a meeting. I don't remember when the meeting was, >> sometime a week ago, I think, a couple weeks ago. And it was communicated
033that that 65 cents rate or the 390 would be for the first year and that's it. >> And then it would the rate would be based on uh their age and the amount of insurance. Is that correct, Cory? >> It would it would be the same premium per thousand for everybody. Um, so but it would be a different rate next year at this time if they if they wanted to continue with the insurance coverage, >> right? 65 cents is just for this coming year and after that it's different. Is that right? >> Yeah. So it would be 65 cents for just this coming year, 12 months, and then next year it would go up to whatever their normal retiree poolled rate is, which if you did it today would be $2.20 per thousand. We're estimating
034that increases every year. So, we're anticipating it's going to be between the $220 to about $2.50 next year at this time. Um, with with what that rate typically grows at. >> Okay. Well, that's >> Cy. Can I ask a clarifying question? In this whole discussion from the very beginning there was a conversation about separating the retirees into kind of their own group policy and having the activives over here. Okay. Are you in your head is that still the direction that we're headed? So how we have it set up today is one more year of a combined policy and that's where you're getting the 65 cents per thousand for all employees active employees and retirees. >> Next year would be when it would truly split off. So the retirees would go to the new rate the
035$2.20 plus. But what happens if we just leave it as one group policy and these and the retirees do what they choose to do on an individual basis, not go into this other group policy, >> right? They just in their in their own individual world based on their own individual needs, they make the decision that's right for them. They can do that. Correct. because that was the impression I was under. >> So, at any point in time, the retirees can leave this policy. So, there's there's nothing holding them that they don't even have to take it a whole year if they truly wanted to. They can stop paying the premium at any time and and do their own thing. Um, the big difference, >> but they can port at any time. Correct. >> Um, no,
036not in this situation because they would, well, they would just continue on if they wanted to keep it. They're they're already in a ported class technically because they're retirees. They they're not active employees. So there's port can mean different things if you're an active employee today because today all of your teachers can port their policy if they leave the district for whatever reason they continue paying premium on their own. Um retirees are already in a ported class. So they they can choose to take this rate. They can take a lesser amount if they want to reduce that cost for them. Um but they're already technically ported um from the active population because they're not technically employees of the school district. >> Yep. I understand. But what I'm actually asking is can they go and get
037their own individual policy? Can they transfer >> separate from what the district is offering? >> No. >> Okay. That that is where the difference is um in what >> that is our miscommunication between you and I. >> Okay. because um in my understanding of it, they could port out into their own individual policy. And what you're saying is no, we're going to have one policy for a year and then we're going to kind of go into this two policy. >> Yeah. And I mean that they still have the option at any point in time to continue on with with the district's retiree policy at that point. Um but the rate would be set and they would be paying that on their own. Um, and however the district wants to to, you know, either bill them
038and they pay it. Um, and then when they move into their retirey this time next year, they can set it up in direct pay to the insurance company if they want to, >> but they can never actually go out to their own individual policy from that other policy. They cannot insurance company. >> Yeah. >> There I mean they can always go and try to find their own individual options. I mean I mean $100. >> No, this would be that that that pool that they would be going into at that higher rate is the standard the insurance companies retiree pool. So that's that's not a rate that was built for tomahawk retirees. That's a pool of retiree policies for that insurance company. >> Okay. And again, what I communicated to the group was that it would
039be that would be the rate of 65 cents per thousand for 12 months for the next three years if they ported. That's what the retirees understood. That's what I understood and but weather was right. Obviously, it's not. But that's what I communicated to the board when we when we voted on this. Okay. So, I don't know. I'm open to discussion. What What do What do we want to do? I'm willing to do whatever the board wants to do. I have a thought, but I just soon hear what the board thinks, >> anyone. >> This was the policy committee that reviewed this. Is that right? >> No. personel >> personnel did it originally >> when we initially discovered the um >> the unknown or the unrealized additional cost. Let's put it that way. >> We had
040the conversation that we wanted to be fair as fair as we could be to our retirees um while still being responsible to our community. >> Right. And we had had the conversation about m about basically keeping things as they are for year one. And then at one point we had said taking and spreading out that difference between the 65 and the 220 over the following two years. Right? So and I'm just pulling numbers. So maybe in year two it's $140. three it's 220 because the understanding was that they would have this insurance at their cost. That was at least what was communicated to us as a personnel committee. So, um you know, I guess I still feel that we need to be fair to our retirees and give them the time to um make decisions
041for themselves, to budget for themselves, to do whatever it is that they need to do that's right for them. And so, I still feel that this first year we should be carrying out the 65 um for our group for year one. And I still go back to that kind of original of spreading that cost out and sharing that cost with them over the next two years. >> But go ahead. >> But that's just me, one person. >> So I just want to interject one one thing in there. So, um, it was recommended from our legal counsel that we don't we we we do the 65 and then it go if we're going to make a change and not stick with that, it goes to the other um the other policy, the 220 uh and not
042otherwise it gets arbitrary on the percentages or why you're charging more and not as long as they're under the same plan. So then when we when so what what occurred then when that was brought to the full board, the board voted to give 12 months and then it would go into the other plan. So right now that's the board decision that that we're reviewing here tonight. >> Right. >> So um that right now there would if there's no action that would stay in place. if there's another motion that would be made to to tweak or change that. Um, that's what that's what could come out of this meeting. And I think anybody, you know, that because it was it was everybody that was here, I think, voted for it. So, anybody can make that motion.
043Typically, if something's passed, uh, according to Robert's rules, uh, only the the side that came out on on the winning side of that would be able to repropose that. But since everybody voted that way, anybody um can make another proposed or another motion that could be adopted here tonight and change the trajectory of what we do. So, that's kind of what's up what's up for the um what's up for discussion here is do you want to do we want to change that decision with a new motion or stick with with one any comments? >> Would it be appropriate to send this back to the personnel committee to for additional consideration? >> I think we I think it's for the board myself. >> I think at this point in time uh >> okay, I'm going to
044throw it out there then. Uh we have to me the the choices as Wendle says stay as it is. So after one year it's it's over with uh as far as we're concerned. Uh the other options are to go with two years or the three years which is what they anticipated being. Uh, I guess I'm I look at it as we do owe something to the retirees from what I told. Okay, it's I'll take the blame for it. It's what I communicated and I think we ought at a minimum I am proposing that we split the difference and then we offer it for the next two years at 65 cents. What's the what's the cost going to be to to the district over the next three years then? That's so the unknown. >> We went
045back and forth on this and and then talking with Jeffrey, it's it's it's incredibly difficult to get an exact number because you don't know how many active employees and and the coverages and that sort of thing. However, when we presented it, um our policy if if retirees are moved into that other all ported into that, we don't pay 65 cents. We pay 14 cents per thousand. So, it's a it's a pretty dramatic cost savings once that that occurs, whether it's one year, two year, three years down the road. Um, but I want to say it was you have to factor in the the retirees are paying their portion. So really the overall cost to the district is a is a formula that that subtracts what they're paying in. It really looks at the difference between
04665 cents per thousand and 14 cents per thousand based on all the people that we would have. So we can take snapshots and have an estimate of that. Um, then I would have to dig up the documentation to see exactly what those numbers were and see if I can do that and I can I can get you how many retirees are >> 83 83 >> and some of them I think are are already changing stuff my understanding >> they've already opted into other things my understanding >> I can do whatever you want but I would not recommend it >> okay >> I have a question for Corey while you're looking for that window. Um, say if we did this, is there a chance that I'm real concerned about the future of what's going to be
047available, how that might change from what we decide today. Could there be like next year they would have an underwriting requirement, for example, if we put this off for a year or two years or could that happen? I suppose anything's possible. >> Anything's possible upon renewal of the contract. Um so yeah, we we never know what the future renewal updates are going to be like. Um so there there's there's the risk of that happening, but we just we don't know that >> or if that might even be available or I that's what's really got me worried for the future for the retirees. Um yeah, I mean that that's a possibility >> and then I learned from talking to you too right now on a term policy there is no end date on it where it
048lapses. Right. >> Correct. And and that's that's the highly unusual part of this policy is that um retirey policies in general are extremely rare. Um, and what's very rare about this policy, which >> Wendell and Jeffrey have been able to work on the standard with us to approve, is they essentially anyone who's been retired 5 years or more, they're capped out at the level they're at today versus having a reduction on their benefit levels. Plus, there's no age termination either. So most most traditional um employer policies for life insurance once you get to 65 they drop your amount 70 and a lot of them will drop off either once you leave working years um or a certain age is met where this policy with the standard they'll leave it open to you could be 120
049years old and that policy will still pay out which is very unusual >> and that could change too at some point >> potentially um that could change. But I'm going to ask one more question. If three years from now we get another bid, another insurance company beats this price and the district goes somewhere else, what happens to our retirees? >> That's something you have to negotiate at that time. So that that's something that would have to be taken in context. And that's why I was asking about the individual policies versus this other group policy because we were at least I was under the impression they could port out to an individual policy that they owned that became theirs. And what you're telling us tonight is >> it's still a group platform product. Um so it's
050not technically an individual policy. >> To answer your question, Dave, it's you're going to be looking between 38 to $45,000. 37 to49 is what I had. >> But the that first year that we're paying that anyway, >> right? >> Correct. >> It's the second year that what I proposed that's what it would be the additional cost. >> Correct. >> We're doing it the first year anyway. >> We've agreed to the first year, >> right? Yes. >> Yes. It so the agreement Yeah. The the 12 months was selected. So it would be 12 months from last month, right? or no, I I don't think it's started yet because we kind of put this on hold. So, it' be 12 months >> October >> for October before we would reook at that. So, whatever's decided here tonight
051would start a 12-month cycle where they would have a decision to or 12 months to make a decision on what they wanted to to do. >> We put it on hold this. Okay. >> Okay. I believe that's accurate. >> Okay. Good. Thank you. >> Okay. But you were saying the second year would be the same, but last meeting we approved a gradual schedule of rate increase. >> No, we never approved that. >> We didn't approve that. We changed the gradual out of it. >> Yeah. >> So then from our minutes are >> that's in there. Yes. >> Yeah. >> We didn't do that. >> Okay. >> So we just approved it for 12. We approved it for 12 months. That's all we did last month. >> And then we weren't going to come back to
052it. >> Correct. >> So if we go Let's say two years. The second year is going to be 65 per,000 or it goes up to that 220. >> No, it's 65 per,000. >> It stays there for these next two years. >> To give them a chance to see what they want to do, >> you know, cuz what my understanding was and what I told them it was for three years. >> So, I'm saying the difference. >> I don't know of another district that has retired life insurance. which is kind of why we talked about doing a gradual increase because realistically speaking, if if they go out and shop, right, they're going to find that increase and this would at least buy them that time and allow them to budget and talk about it and figure
053out what they want to do. >> And I'm okay with the two years, too. But I mean, because essentially over the second and third year, you're going to absorb that. So, I guess I would go with whatever legal would recommend. >> So legal legal basically said you can we can keep them on at two years, one year, two years, three years um or indefinitely. There's nothing there's nothing in a in a precedent set to say that we couldn't do the other plan. >> Um for whatever reason, they just did not recommend it recommend it. They said if you're going to make the change, make the change and but don't don't gradually step into it. So again, I'll make the motion that uh we uh change it from one year to two years under the plan.
054Is there a second? >> I'll second. >> Okay. Motion a second to change the uh retirees under the district plan from one year to two years. >> Okay. Any further discussion? >> Yeah, I just want to add something on onto the motion. >> Sure. I think we need to make that motion that says we will maintain the current retirees at 65 cents per thousand of coverage for the 25 26 and 26 27 school years at which time retirees will no longer be eligible to be on the plan. >> Right? >> And that should be our motion. >> So that would take it to June 30th. >> Okay. So till October whatever the date is for >> October September >> policy effective date is >> 27 then right? >> Yes. >> Okay. I'm okay with that
055>> changing it to that. >> Okay. Any other discussion? >> Just want to make sure we get the wordage right. So, we're changing it to a motion to keep the retirees on at the 65 cents >> through 9 30 27 >> at which time they would no longer be eligible for coverage. That gives the retirees two years to >> kind of figure out >> are we going to allow them to go to that 220 plan for that last year? >> No. If then it could be >> it was already seconded. >> Yeah. But if Lonnie agrees to amend the motion. >> Yeah, I agree. >> She made the motion, >> right? Which Ron has already amend the motion. >> We should we should vote on it and then you amend it. >> I don't think
056that's necessary, but okay. >> Okay. >> If Lonnie if Lonnie agrees to amend the motion then the motion's changed. >> As long as I agree to it, I think it's okay. It should be okay. >> Ron agreed to the amended motion. Lonnie, do you agree to the amended motion? They do. >> Okay. >> Do we want to double check for Cory that they can still do that group policy at 220 or are we done at that point? >> I just want to clarify >> just to clarify 220 is today that that price will likely increase two years from now. >> Okay. Um, and and just just to be clear, the only other piece I need to know from you is for retirees after 101 of 25, are you going to say their option is porting
057under the active employee this policy or are you going to say they're going to be eligible for that future class? That's the only piece I know is who would be eligible for that separate retirey policy in two years if you vote on that. That would be anybody up until that date or do you have a cut off date for retirement? >> We voted and cut it off for present employees at the end of uh this year. No one's >> I just need to clarify that for the polic. >> So someone retiring at the end of this year will be off but the retirees will be on through 27. >> Current it's current retirees only. >> Then I know we kind of have a motion that we should be voting on. I apologize, but I want
058to make sure that we don't have a loose end here because in the contract with standard, it's a three-year contract. What's happening year three? Are we allowing them to go into this other policy at 220 at their own expense? >> That's up to them >> or at whatever their current rate. >> Before you even discuss that, can I ask you a question, Corey, on the 220? >> If a retiree currently pick an age Is is the 220 high because it's a high-risk pool and could they get it cheaper as an individual without being part of that pool? >> So, some may, some will not. So, to some that $220s or $250, whatever that is, is going to be an extremely lowcost option for them. Um, and it's guaranteed issue, meaning they don't have to go
059through any underwriting or health questionnaires. if they go on their own um and they are healthier and they go through underwriting and do the blood draws and things like that that individual policy would be. Some may qualify for lower rates. A lot won't though due to the age. >> Okay. Okay. Do you approximately what age is going to hit that 220? >> Every everybody in the retirey class would hit that. So that that's that's for any eligible retirees that the district says are eligible for that program. I mean, if they went out on their own, if you were 56 and and you had the flood draws came back healthy, are you looking at 220? Is that what you're seeing out >> in the market? Probably dramatically higher than that at those age levels. >> Higher
060than 220. >> Yeah. >> So, my only other question is this. Cory, you kind of alluded to this. So, we're approving this to fund the difference for two years in this motion, but in year two, the number could be significantly higher than 220. >> Yeah. because that's that's going to inflate each year and that's why we estimated that if you held this out for one year, next year it would probably be closer to that $2.50. So that that policy does increase each year in that cost. >> Okay. So I didn't understand that. So that my concern is in year two if it goes to $3 for some reason, >> but we're still paying it for year two at 65, >> but we're paying the difference. So that that amount from 39,000 goes up. >> No,
061we're still we're locked at 65. >> We're locked at 65. We're locked. >> Okay. Okay. Any other questions or comments? >> I still don't know if we have an answer on year three. Are they still will they be allowed year three if they so choose to pay whatever that rate is, whether it's 220 or 250 or $3. Will they still be able to do it at that point in time in your >> Yes. Okay. >> Yes. >> Yeah. The the policy hang. >> We the one thing we don't know is what that cost will be. Correct. Okay. >> Okay. Sorry. >> Clear as bud. >> Sorry to interrupt the motion because >> I think there was just more discussion that needed to occur. >> Thank you. >> Okay. Can I get a roll call vote,
062please? >> Before you roll. Sorry, did you want to open this up for any questions at all from discussion? I understand. >> Okay, we'll make an exception and open it up for any questions for 10 15 minutes, but that's that's all. Okay. >> So, yes, we'll entertain question. doesn't mean that we're going to get we got an answer for you. But >> well, you will I think cuz I just want to clarify because I think that's what you spoke to a little bit ago is we will be grandfathered in on our amount with this policy. It does not decrease. >> So if we're at 50,000, we stay at 50,000. >> That's how it's structured for everyone that's been retired 5 years or more. There's a different schedule for the more recent retirees and Jeffrey has
063all so he should have been able to give you all of that. we are going to get that. >> But I know at the first meeting we weren't sure about that piece, but we did confirm that that all those five years me that amount that you're at is what the payout >> and that's going to be true after these two years. >> Yeah, they'll they'll be able to hold that piece out there, too. So, >> okay. >> Can they reduce their >> Yes, at any time. >> They can reduce it for this time period if they want to and then again the next year too. It's an annual decision. >> An annual decision. Okay. >> Okay. >> I'm still confused because we talked about >> we talked about the possibility of porting and you're saying
064we're already ported. >> So, if we stay for one year, we have one year to shop for life insurance. Correct. >> I mean, if that's Yeah, you can shop at anything. >> If we go with the this new motion, we have two years to shop. >> Yeah. >> After that, what happens to us >> after that? after that two-year period from what I'm understanding is then that retiree program would be put in place at that higher rate and you'd have the option at that point in time to continue coverage at that new rate if you wanted to >> just what the rate's going to be by >> right >> it's all about >> you still got you still got the coverage is what's the rate going to be at the end of two years But
065you can get it and keep it, >> but you have to pay that rate. >> Say that again. >> At the end of two years, whatever that rate is and whatever insurance you have, you can keep that insurance or you can lower your insurance amount >> and pay whatever that amount is. >> Right. >> And what Corey is saying is right now it's 220, it could be 250, it could be three bucks. It's >> Per thousand. And it it's a yeah, it's a heck of a difference, but what Corey was saying, it's better than going out on your own >> to be honest. >> So, we could stay with that group. >> You stay with a group. There's no termination. You've got it until whatever >> cost us >> as long as the district doesn't
066change. >> And I can't tell you either. >> And he also said that there's no end date because last time there was two different opinions on that between Shan and Cory. But if there's no end date on this term policy, that's correct. >> Yeah, this is a very unusual term policy that um the standard offered. So there would be a term you you could keep it out there as long as you wanted to. >> Does that only happen if we stay with standard or the school district stays with standard? >> Correct. >> Yeah, that standard's the only company that would put a competitive bid on that. >> So if the district decides to go someplace cheaper, we could lose that. Well, >> if you if you go into that standard policy at the higher amount
067that we're talking about going to as retirees, that's actually a standard with a pool with the standard. So, you could actually with the standard in that retiree pool without the district keeping their coverage with the standard for the active employees. >> So, you could get an individual policy, but standard, >> it's not really an individual policy. If you buy an individual life insurance, it's a poolled product that the retireers are into, but you can buy into that and then keep it as long as you want district changes. >> Yes. >> Okay. >> They there is going to be another meeting with Corey, I believe, on the on the 16th. >> What time? >> Uh from 3 to 4 >> with the retirees >> in a school someplace. I don't know where. >> We had it
068here last time. So probably in here unless this is what I need. >> Colleen, can you make sure that we >> Okay. >> Now we can do the roll call. >> Now you can do you want to reread the motion? >> I think everybody understands it. I hope. >> Okay. Colleen. >> Okay. So Ron has the motion second by Calhoun. >> Yes. >> Amended by SH. Approved by Cal Moon again >> And Zimmerman. All right. Ron, >> yes. >> Lonnie, >> yes. >> Steve, >> Yes. Dave, >> yes. >> And she Yes. Thank you. >> Deb, >> yes. >> Okay. Motion's approved. >> Okay. Next item. get my >> This is an easier one. >> Is it? >> Well, I sure as hell hope so. >> Okay. >> Thanks, Gordy. >> Approved daily rate for
069certified substitutes for the 2526 school year. >> So, we found, >> sorry, >> and that is $140 a day. >> Correct. And this is a formality. We found in our policy that this should be uh being approved annually. So, this will go back probably in our July uh annual approvals from here on forward. So, we just put it on here to a to check a box, make sure >> Has this been the right way for the last year or two or >> years? Couple years. So, we haven't I think in two years >> we have trouble finding subs. >> Everybody has trouble. >> Well, I know. I'm just I'm wondering is our rate competitive enough to attract subs to our district? compare with the districts. Yeah. Try to stay close. >> Okay. And entertain a
070motion to approve the daily rate for certified sub. Also move. >> Second. >> First second. >> Okay. Okay. >> Motion second to approve the daily rate for certified >> substitutes. Uh all those in favor signify by saying I. >> Opposed. >> Motion carries. uh approve revision of the following policies. And before we do that, thank the policy committee. God bless everyone of you for going through all. >> That's half of ditto. >> I know. I know. >> Better you than me. That's all I care. >> Okay. To entertain a motion to approve the policies as presented. >> So move, Kish. >> Second. >> I'll second. Kevin. >> Okay. Motion to second to approve the policies as presented. All those in favor signify by saying I >> opposed. Motion carries. Uh public comment. Do we have
071any other other public comments at this time? >> Okay. Board referrals. Any board referrals at this time? Anyone? [Music] Anything else that we need to discuss at the September meeting? Hearing none. and I will adjourn the meeting. Thank you everyone for participating and coming. Thank you. after we worked