001Move. I'll second. >> Any discussion around that? Seeing none. All in favor? >> I >> oppose. >> I'll take that as opposed. >> All right. Attendance. Everyone is here. Quinn is virtual this evening. If you are able, please stand for the pledge of allegiance to the flag to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Okay, we'll move on to two, public comment. Are there any public comments? >> No public comments. >> All right, we'll move on to three, consent agenda. A. Gifts and donations. B. Approval of the January 26, 2026 meeting minutes. C. Approval of the February 9th, 2026 meeting minutes. School safety drills. Personnel recommendations. FCCP. Start college now. Summer requests. G. Vouchers.
002Vouchers payable. Would anybody like to pull an item? >> Jesse, can I pull A and E? >> Sounds good. Uh, anyone else? >> Yes. I'd like to remove C, please. >> Okay. So, A, C, and E. Do I have a motion to approve items 3, B, D, F, and G? >> So, moved. >> Second. >> Any discussion? Seeing none. All in favor? >> I opposed. All right. All those. So that would be >> right. Those have been approved. Uh we'll move on to is it C? Yeah, we'll start. Where was it? A >> A starting A. >> All right. So, uh for gifts and donations, I'd like to recognize and thank Edertton Elementary School. Um I believe um we have several things but for under $1,000 CAF America donated funds for general student activities. Blackbod
003giving fund donated um $115 for general student activities. NCF America donated another um general donation of over $100 for general student activities. For Hills Corners Elementary, the HCPTO donated 400 uh plus dollars for air and books for author to sign at the artist and residence and $400 for dear t-shirts. And then in donations of $1,000 and above, just scroll here. We'd like to thank um the Edertton PTO for donating $8,000 for field trips to Edertton Elementary. $1,100 and some change for a specific fifth grade field trip for MSO and MAM. So, uh Symphony Orchestra and Art Museum that I'm guessing. And um pardon me if I pronounce this wrong. from the Vidovic or Vidivvic family donated $1,000 for general school expenses at Hills Corners Elementary. Uh PPG STEM grant donated a little over $1,400 for
004the Junior Achievement Biztown uh work. And I think that's everything. So, we want to thank and recognize all of those generous donors. >> Sounds good. Do I have a motion to approve 3A? I'll second. >> All in favor? >> I >> opposed. >> Was that in favor or opposed? Quinn, sorry, we have a little bit of a delay. >> In favor? >> Okay, seeing none, 3A has uh been approved. We'll move on to 3C, approval of February 9th, 2026 meeting minutes. >> So, just to note that I was absent from that meeting, so I'd like to abstain on this agenda item, please. Sounds good. All right. Do I have a motion to approve 3C? >> So moved. >> I'll second. >> All in favor? >> I >> opposed. You see none there. And then one
005abstain. All right. We will move on to 3E. >> Yeah. So, I just wanted to um pull that item to recognize and thank Lorie Comus for her um submission for her retirement. It's um well-earned and welld deserved and just want to call out my kids go to HCE and I'm a active member of the PTO. So, I just want to call out and thank you for your incredible service to the district and your overall career before then. Uh my kids have had a great experience and among I'm sure many other accolades and accomplishments want to call out the um very exciting blue ribbon school award at the national level and um you'll be missed by many and we want to wish you well. >> Just want to say my kids also went through HCE and
006can't say that I've come across anybody that isn't a fan of you what you do and your work. Um, when you hear from people that you know exactly which bus each kid is on and where they need to be at what time, >> that just shows the level of dedication and and love for what you do and >> I am very appreciative of it and I'm sure every single kid at HC is and just want to say thank you for all that you do and it's been a real pleasure working with you these years. I want to also add on and say that um EC has run out of hales corners and um all our kids with disabilities who start in EC were very very nervous and scared and we're sending kids who are very
007fragile sometimes and you always welcome them so warmly and you'll be very missed and it was a great start to our time here in Window. I had a similar story. And so, um, my first time meeting Lori was as a very nervous mother when my oldest was going to start 4K. And so, there was an information night and I was very concerned whether, you know, how he would do in school. I met Lori. She was running the session. And after about like a half hour of listening to her, I thought, "Okay, this is going to be great. This is amazing. This is wonderful." And then I found out that my kids actually were um aligned to go to Edertton and not HCE. So we never got to have that warm and loving relationship that I
008hoped for, but um I certainly appreciate everything you've done over the years um for all of the kids in Whitel. So so many memories. >> I want to add that to the same personal experience um when my kids transferred. We moved in from Milwaukee public schools and I was so nervous and it was half a year in and Lori and the secretary at the time were so welcoming to my older girls and then always through while they were there personal phone calls, connection, communication, just making sure like every family felt special and warm and so we really appreciate that. I'm going to echo what everybody else is saying and we had a similar experience where we moved from Michigan and in already the school year had already started as well. So just kind of nervous
009about that whole experience for my girls at the time and just made it a great experience and they loved HC and my son loves HC and just your communication and just how personal and how much you care about every single kid there. It just really shows and we just all really appreciate it. So, thank you so much for for everything you do. >> That being said, I will move to approve 3E. >> A second. >> All in favor? >> I >> oppose. >> All right. 3E is approved. We'll move on to four reports and presentations 4A winter 2026 universal screening screening data with Dr. Ryan. Hello. Good evening everybody. Hi. I'm here to talk a little bit about our winter universal screening data. Um so as we have gone through every time we talk about
010these presentations we just want to remind ourselves why do we do universal screening three times a year. Um it is a really big undertaking and as I start I want to thank our principles assistant principles teachers and all of our staff because it really is a lot to get everyone to go through the screening process. Um and they do a lot to make sure it happens. So we're really doing this for several reasons. Number one to evaluate the health of our system. making sure that our tier one instruction is solid and that our students are learning what they need to learn with their curriculum. We also use this information to identify students for any follow-up assessment and intervention. Um, and then we also use this to determine our student growth over time. So, we can
011use it as big picture lens and as we get down, we can look at it even at the individual student level. Um, just a chart of our winter assessments that we do. Um, as a note for next fall, we are looking at um changing the MAP growth math assessment to include second grade as well. That's something that our teachers have been asking for. Um, so we will probably move to that next fall. So that chart may change a little bit next year. We'll start with math with our youngest learners. What we saw in winter is that our median percentile for all grade levels K4 through two remained above the 50th percentile. When we think median, we think of that kid right in the middle. We can't average percentiles because they're not a linear unit of
012measurement. Um, so we pick the median percentile instead. So we're really looking at on our spectrum of student performance that kid who scored right in the middle. Um, so that means that our median percentile might skew up a little bit or down a little bit just depending on how those students scored as a whole. Um, when we look over on the right hand side at our at students considered at risk for future math difficulties, um, we can see that our numbers were very close to how they were in the fall. Um, we did have a decrease in K4, which was great to see. That means that our littlest learners are really picking up some of those early math skills. Um, we had an increase of two students in K5 below that 15th percentile and then
013a decrease of two students in first grade, an increase of two students in second grade. Um, but really what we're looking for is do we have that percentage of students below that percentile cutoff. So for K4, K5, and first grade, um, we have well below 15% of our students who are below the 15th percentile. And in second grade, we have very close to that 10%. That's something that we'll continue to look at um to make sure that we're supporting our second grade learners in their math skills. When we move on to our third through 8th grade students who did their math growth screening in math, um remember when I show this little rainbow chart up at the top, we want if it was a normal distribution, we would expect to see 20% of our students
014in each of those color bands, the 1st through the 20th percentile, 21st through 40th, and so on. Um what we're finding is that well below 40% of our students are below the 40th percentile. This means that our students in math are well exceeding our national norms. If you look at the bottom chart, you'll see the winter 24 25 and 26 changes. Um keeping in mind that this school year, so winter 26, NWA changed their norm percentiles. We talked about that in the fall. So it's not a direct comparison. um if that we wanted to do a direct comparison, we would use the core um numeric score, but we can still kind of look at are we growing, are we sustaining, and then that right-hand column is really what we look at to see how our
015tier one instruction is doing. And that's our students meeting their projected growth. So every student based on their fall start score has a projected score that they would reach in winter. And this is our percentage of students at each grade level that met or exceeded that projected growth. Um, I think some really significant celebrations here are in seventh and eighth grade math where we had 80 and 71% of our students meet or exceed their projected growth. That's huge. Um, that kind of also mirrors what we saw last year. So, we know that there's some really excellent things going on with our seventh and eighth grade math classes. Um, some areas that we know we can still improve on. Sixth grade was above 50% and that's the bottom goal that we would really like to see.
016In fourth grade was hovering right around that 50%, a little bit under. However, we can see that their median percentile was the 71st percentile. Um, so our students, even though they're not all meeting that projected growth benchmark, they're still scoring as a group very high on the assessment. When we move on to our reading screening results, this is a kind of vague and complicated slide, so I'll try to break it down for you a little bit by grade level. So, when we look at our K4 students in the fall, our median K4 student was able to identify four out of 12 initial sounds. Now, in the winter, our median student can identify nine out of 12 initial sounds. So, that is a really excellent amount of growth from fall to winter. Our growth in K5
017is something that we continue to take a look at. The test that students take is looking at our letter naming identification and our letter sound identification. And we're still working on how can we integrate more of those identification rapid naming activities into our curriculum so that students are getting that exposure to that automatic naming practice. Um, our students were at the 83rd median percentile in fall. Now they're at the 67th, which is still strong, but not as strong as what they were previously. So, we'd like to see that go up a little bit for spring. And then first grade went from 73rd medium percentile in fall to 66th in winter. Um, however, that is a significant amount of growth at what their um their tasks, which are the nonsense word fluency, word reading fluency, and
018oral reading fluency. So, a lot of those activities in K5 and first grade that they're asking students to do on the test focus around rapid naming and automaticity. So, that's something that we'll continue to integrate more into our curriculum. In second and third grade, um we really look at that oral reading fluency skill. For second grade, our students went from 59th median percentile to 56th. Um but grew our median percentile student grew at 18 words correct per minute. At that grade, we would expect to see growth of about one word correct per minute per week, which is what we've seen here kind of flowing along into what would we would expect. Um, we know there's still room to improve and do better, but overall that's about expected growth for that grade level. Then for third
019grade, they maintain about the same 72nd to 71st median percentile and grew 15 words correct per minute. Our median student is reading at 118 words correct per minute. Um, some other things we noticed about second and third grade is that our reading comprehension in third grade, um, we went from the 81st median percentile to the 70th. 70th is still great. Um, we want to continue to bump it up, um, back a little closer to where we were in fall, but our vocabulary in second grade really improved from 61st to 72nd median percentile. Um, the chart over on the right hand side is a new one. This is not one that we brought up in fall, but this is one that's really interesting to consider. Um, when we're looking at reading fluency, we look at procity,
020um, which is not measured in this assessment, but it's something that our teachers are able to listen for. We look at automaticity, or that rapid ability to, um, name those things correctly. And then we look at accuracy. These are our students who are scoring above 90% accuracy in oral reading. And you can see at every grade level there was an increase from fall to winter. Third grade really blew my socks off when I did this math um because we already had almost 90% of our students with over 90% accuracy in their reading. And now we had 97% of our students in winter who had over 90% accuracy in reading. So for first through third grade, 80% of our students already in winter are reading with 90% accuracy or greater. and we know that's only going
021to improve in the spring. Um if we scoot yet scoot down to our next slide. So this is our personal reading plan numbers um from fall to winter. So when we met in fall and we talked about our scores, we saw um we talked about how Ames Webb Plus had also changed their norm percentiles. So we knew that everything was skewing a little bit lower than it had in the previous year. Um, and what that kind of did for kindergarten is it gave us this wonderful sense of, oh, our kindergarten students when they came in in fall, they're doing so well. It's because the bar was very, very low. Now, we're able to see that we have some additional students who need help and support. Um, a lot of these students who were identified in
022winter for personal reading plans who were not identified in fall are already students who we've had our eyes on. They've been in tier 2. They've been progress monitored. They've been getting a little extra support. And now we can see that we need to ramp up that support a little bit more. So in fall we had 48 students in K5 through third grade at both buildings who needed a personal reading plan. In winter we had 66. Two of those 66 students had they been tested in winter and not qualified in fall would not have needed a personal reading plan because they fell between that 25th and 35th percentile. Um, but we're really looking for less than 20% of our students to be on personal reading plans and we're at about 12% currently. When we look at
023our reading map growth scores for fourth through 8th grade, again, we're looking at our median percentiles and how those have changed over time. You can see that for all of our grade levels, fourth through 8th, our median percentile is above the 65th. we would anticipate statistically that we would be at the 50th percentile for our median. So again, our students are vastly outperforming national averages. Um and then when you look in that righth hand column and you can see our percentage of students meeting their projected growth, every grade level was at or above 60% of students meeting their projected growth. Um, for me this was really exciting because we've been working so hard the last few years with our new literacy curricula and we've been really refining that through professional development, through teacher learning, additional
024practice. Um, and that shows that that work is really starting to pay off for our older students who've now had several years of phonics and several years of the new curricula. So, that was really nice to see. We also have something exciting to celebrate with our high school. So, our um high school literacy coach and English and social studies teachers this year have implemented two different practice ACT writing prompts. They did one in the fall and one in the winter. This task um simulated the ACT experience as much as possible. So, it was a timed task. Students typed it on the computer. They didn't have spelling or grammar check. They did this through Canvas. Um the prompt was an ACT style prompt. So, they really tried to replicate that actual ACT experience. Um then our
025English and social studies teachers did a norming and scoring process and they focused on the development of ideas domain. ACT writing has four different domains that are assessed um for the writing piece and that development of ideas over time historically has been our lowest scoring area. So they've chose that one to focus on. Um they scored all of the essays. There were about 180 essays that they read and scored. Um students and parents got their score reports. Parents got them sent home. students got them in class and those score reports also included recommendations for how could you could improve your writing based on the score that you got. Um our goal for the school is for students to score eight or higher on a scale of 2 to 12. And so this chart is showing
026our percentage of students who scored an eight or higher in fall versus our percentage of students in winter. And our teachers in all content areas have really been focusing on writing instruction this year. Um, that's an area of celebration we'll see on the next slide. And I think all of that work is really showing in how well our students are doing in improving their writing skills. Um, so usually when I do this presentation, I write the current and future steps or Adam does. And this time around, I ask the principles to write what are some things that they're doing in their buildings that are they're celebrating and that are contributing to some of these um improved outcomes. So, at elementary, our grade level teams are continuing to look over their unit assessments um with that
027focus on tier one instruction and then they're also using progress monitoring data and benchmark data to improve all of their skill structures um for tier 2 supports in addition to tier one. And then they're continuing to meet with grade level and vertical teams looking at item analyses and priority standards for math. Um, at the middle school, there's a lot of professional learning that's been occurring on the use of formative assessments and just assessment as a whole and using some analysis of data to improve tier one instruction. This professional learning on writing has been a district-wide emphasis, but the middle school has really been digging in on writing across all content areas, doing a lot of crosscontent data analysis. They had a great professional learning session on that in January. And then their teens are also
028using progress monitoring data more than ever before at the middle school and at the high school. Um Cindy and the leadership team have been going into a lot of classrooms and to see how staff is integrating some of that writing professional learning into their instruction. Um this was a celebration that Cindy shared with us recently that over 70% of the lessons that have been observed recently have shown some writing or literacy component during that time of observation. That's not to say it's not occurring at other points during the lesson, but when the observer was in there, that's what's been happening. Um, so a lot of wonderful things that are happening and we hope to continue to see improvement in the spring. Any questions? >> Can you remind me? I think I know, but I just
029want to confirm on like slide five and this be nine with the colors. >> So they go diagonal. So for example, if we look at winter 2026 for what is this reading eighth grade in 2026 winter 78% of them >> they were I'm sorry 78th percentile and then in seventh grade they were 60 the colors follow diagonal. Correct. >> Correct. Yes. >> Okay. So um I mean I I will just this isn't really a question. It's more of a comment. I continue to be really encouraged and very proud of what we're seeing trendwise. Um I think I called this out at the last time we looked at this. Like I believe it's this eighth grade cohort that's always been pretty high. However, there's still a lot of them are still hitting growth targets as you
030mentioned and those sorts of things. So this is really really encouraging. Um, and I mean whatever it looks like, what we're doing in math and reading, math in particular at the middle school, you know, is really I think there were some changes or new curriculum. We're in a couple years in or something. So, I think that's something to be called out. And then reading as well, I will say like for I look at the fifth grade, current fifth graders, that group was what were they? K4 and K5 and peak COVID and they did not get a science-based reading curriculum in those early years. So, it's really encouraging that they're catching up, so to speak, and hitting so much growth. So, kudos to everyone involved, but um I think that deserves a call out. So, I'm
031excited about the writing. Um I I think it's really cool that you're incorporating it in all different areas in the high school, and I know that's been relatively new. this 30% jump in percentage of students, that's huge. That's a huge number. Um, and that doesn't happen accidentally. >> Can you expand upon uh the piece where you were saying about the bar being set too low and those assessments as to how that ended up being the case and then what we did to adjust it or if there was something that was dictated to us to adjust it? So these are the national nationally established norms um for both math and as web plus and over the last year they have both renormed so used a new group of students to calculate new norms. The previous norms
032for both assessments were set before co so we know that nationally since co has occurred there's been kind of a decline in achievement especially in the area of early reading. So what we saw last year using old norms is that we had a very high bar. We were making sure that you know we had a larger number of students that fell below that bar. This year the test set the bar a little bit lower. So we knew that we weren't going to identify as many students just statistically. Um but we knew that we couldn't let our students who are now just above that bar. We're not going to say, "Oh, you're doing just fine. Go ahead and continue on in your tier one instruction." um when we knew that they needed some additional help. So,
033both of our elementary buildings um as well as our middle school building has implemented implemented some increased progress monitoring so that we're able to keep a closer eye on those students performance and how they're doing with their tier 2 instruction. Does that answer your question? >> Yeah. I just want people who are watching to understand that it's not us setting that and that we have very good staff that are adjusting to moving targets sometimes and >> that that helps. Thank you. >> I think that this is my fourth year at Whitnull and I've never seen so much data being used so productively than I have this year. It's really impressive. >> If there are no other questions, thank you very much. All right, we will move on to 4B schoolboard liaison reports. I'll just go
034the way that it's listed in uh the packet. I'll start off. Uh middle school PTO is having an eaten earn at Portillos's at 84 South on Thursday the 5th of March from 5 to 8:00 p.m. Their next meeting is on the 11th of March at 6 p.m. in the STEM space. they will be having the school board candidates there to um introduce themselves and answer any questions you may have at that time. And that is all I have. So, we'll move over to Edertton. >> Um this week is a really really busy week over at Edertton. Tomorrow night we have an Eden Earn at Panera over by 84th wait on Leighton. Um and then um we have on Thursday and fourth grade concerts. Um, so thank you for everybody working on those. And then Friday,
035we have our family dance. They are desperately in need of volunteers. I looked up the signup genius for that today and there are spots for literally everything. At this point, there was nobody signed up for concessions, even raffle baskets. So, if anybody is available to volunteer, we really, really need volunteers. We also have one of our biggest um fundraisers, our silent auction is opening up. Um, the people who organize that um work very, very hard. There's probably 30,000 at least in things that are up for auction. Some really really impressive cool things. So check out the silent auction and um those are again very big busy week. Need lots and lots of volunteers. And then our next meeting is next Thursday at 6 p.m. in the library and we will also have school board candidates.
036>> Right. We'll go over to HC. >> All right. Very similar theme. a very busy time at HC for the PTO as well. So, the next two weeks are concerts for fourth and fifth grade. Um, the K4 through 4th or K5 through fourth dance, is it K4, too? K4, the K4 through 4th grade dance is March 6th. So, another opportunity to volunteer. Then there will be um a separate dance for the fifth graders. That's been a new thing that we're doing. But one of the fundraisers on the March 6th general dance for most of the school is a fundraiser called the basket bash. So it's an opportunity to uh buy raffle tickets to win some cool basket prizes. Uh we have a lot of the kind of go-to membership of the PTO graduating their fifth
037graders this year. So, they're uh doing a call out for people who want to join, especially young families to get involved. There's tons of opportunity um to get involved just in a general sense. And then also if you want to take on more of a leadership role, plenty of opportunity there. Um the next meeting for HCPTO will be March 17th and that will be also um an opportunity to meet the schoolboard candidates. >> Let's move on to music boosters. >> All right, music boosters had a meeting um last week, Tuesday. Um a couple highlights. Uh some high school choir students are going to go to the Ripen Coral Festival on March 3rd. Uh they went last year as well. The students rehearse all day and then there's a free concert that night, that evening. Um
038the middle school and high school students are working on their solo ensemble pieces. That event is on March 7th. On March 25th, the Augustana College band is coming to Whitnell and will clinic with both concert and symphonic bands. Um there is a senior scholarship application. It's open right now through April 1st. There's two $500 scholarships that will be awarded. So, it's available on the music booster website and on Zello. Um, they are also looking for people to be involved um and would love to have some more folks coming to the music booster meetings. If you have a student in Anita music programs, um, please come to a meeting. and they are also going to be uh having their elections soon. So, if you're interested in um leadership, they also talked about the Fourth of July
039parade. Um the Fourth of July parade is open to any middle and high school band students. Uh but they need to register through summer school and registration concludes at the end of February for the high schoolers. Um registration starts March 2nd for the middle schoolers. So any uh students who are interested in participating in the Fourth of July parade, um please make sure to sign up for that. Um uh there's also an opportunity where the Hails Corners Fourth of July committee wants to do something special also for the parade. Uh and they're looking for a few students who may be interested in starting a fif drum corps. Uh the Fourth of July committee would purchase costumes for the group. Uh so if you are interested please let Mrs. Ryholm know or if your student would
040be interested reach out to Mrs. ride home. And uh their next meeting will be March 17th, also same as HCE, but it's in the uh it's in the choir room at the high school at 6 p.m. >> Quinn, do you have anything for Greenfield Park and Wreck? >> Nothing to report. >> Okay, we'll move on to HC or Hails Corners Park and Recck. >> Nothing. >> All right. S SWSA. >> Um, I was not able to attend the last meeting. I think Brady's been sending out updates. >> Yeah, I can real quickly, you know, the the SWSA meeting was talking a lot of what's been going on in Madison over the course of the last few weeks and trying to figure out exactly what this budget discussion is going to happen. Obviously, since that meeting,
041we've seen proposals, rejections, proposals, rejections. So, not exactly sure where that's going to land. It sounds like even though the assembly has gone out on um you know, they've gled out so to speak, they there may be something uh to come. Uh so, obviously, I will keep the board posted if any major news comes with that. All right, we will move on to 4C superintendence report. >> Yeah, I've got a a few quick things. Uh, first of all, on the 13th, we hosted the Hall of Fame induction ceremony. Um, this year we inducted four people who have graduated from Windell High School there. Christina Gameser Grimord, she's from the class of 1998. Nick Leone, who's from the class of 2007. Joel Stav who was uh with the class of 2011 and then Rob Widock who
042is our current football coach but also a 2000 graduate of Whitnill High School. So we're very proud of them. U there was a great uh ceremony and celebration at the basketball game uh that that evening the National Art Honor Society hosted their annual children's art day where students work with members of the the honor society to create various pieces of artwork. This event is a student was student completely student led and student organized. Next week or next week, yeah, March 5th, we are hosting our um school district art art youth art month show. This is the largest art expedition that we do for the year. Uh and it features work from Hails Corners, Edertton, the middle school, and the high school. And there are also live demonstrations and make and take stations to do collaborative
043artwork with um our students. So the event will take place at the high school library from 6:00 to 8:00 p.m. So love to see as many people there. Um real quick special shout out. Um if you remember last year we participated in the the Ner NextG trade challenge at the Ner show. Uh we actually won our our greenhouse one uh which was fantastic uh for best in show. Unfortunately because of some scheduling things we weren't able to participate in that but we had some students work with Mr. Jackson and they created a um custombuilt playhouse for a a child um you know who's battling cancer uh through the the Rockolid Foundation. So, uh, we were super excited, uh, to be able to have our students, uh, you know, make a difference in in in th
044those children's lives. And then finally, um, the Boy State Swim Meet was this weekend. We we had students participating in five individual events and two relays. Um the neat thing about our team is we have a great mix of um older uh you know juniors and seniors but also had some freshman qualify for the state meet which is fantastic for the future uh with that brand new pool coming in. We've got four wrestlers participating in the state meet uh this week. Our girls dance team is heading to a national competition in Florida. And then uh girls basketball got the number one seed uh in their side of the bracket and the boys team we found out yesterday got the the number five seed. So we're wrapping up the winter sports season. And then finally, I
045just want to echo the board's praise for uh Lori Komas. Uh u she's you know 21 years at uh Hills Corners uh which is great. I I met um last week with with the staff there to just kind of have a listening session to hear what do we need? Um they were hoping I could somehow talk you all into rejecting your retirement. Uh uh you know, unfortunately I'm not that persuasive, I guess. So uh but just thank you for to Lori for everything she's done uh for Hills Corners our our district. And then obviously we're not done celebrating Lori yet. And don't forget, Lori, just because we approved it tonight doesn't mean you retire tomorrow for the rest of the year. So, but thank you Lori for everything that you've done. That's what I all
046I have to know. >> All right, we'll move on to five action items. 5A. Uh, just do this the way we did it last time. Do I have a motion to approve 5A? So, >> moved. I'll second. >> All right. Putting that up. again to the board. This is just uh you know, we're going to continuously do this uh throughout the spring here as we get more and more bids coming in um sharing with the board the things we're doing. Um uh CG Schmidt, Todd, and then you know Greg go through the the bid packets and so I'll I'll let them take it away. >> Yeah. So, thank you. wanted to just kind of preface this second round um of work c word work categories that we're going to be going through for the high
047school today. We have a team of about four people back in our office um that are going through all these bids with a fine tooth comb and meeting with uh subcontractors um to vet out all the scope make sure that everything that we're presenting to you um is apples to apples and and we've been um I think very successful so far. I think things are trending in a really good direction right now. Um you'll see when we go through the bids, there's some specialty uh parts of the work um that you know maybe have a lower number of bids, but the vast majority of what you see in the packet um has you know more than four um all the way up to eight um bids per word category, which is which is great, especially
048right now because we're kind of riding a bubble that a lot of referendums passed in the fall of 24. Now all those have been in design for about a year and a lot of them are out to bid right now. Um so seeing this level um of activity right now and people bidding on the work is is really great I think and and provide the best value for Whitnell. Um so I'll let Dan kind of walk through what we got in the um second round. But just wanted to let everyone be rest assured that you know we're feeling very comfortable and confident going forward um that we're trending in the right direction. Okay. So, we have u eight work categories uh to to go through tonight. Uh we got mass demo. We'll start with that
049one. So, the scope for this is going to be demoing I guess the old pool uh when the time comes after the new pool is is underway as well as removing the the weight room and the vestibule that is going to kind of house the new pool addition. So we have a budget for that work about 422,000. Uh Vite was the lowest qualified bidder with New Berlin grading following like but five others that um climbed bids. We're recommending bike. Now our next one is pool. So this is at the pool edition. This is the the new vessel. all the equipment, the piping specialties like the diving board and divider lanes, the finishes that be like the plaster finish and the the tile underneath as well as the timing system that kind of goes with that
050for the competition pool. Our budget was 2.3 million. Uh lowest qualified bidder had your swim pools at 2 million 275. Uh, Newman pools was a little higher 2.5 and concrete pools 2.8. Recommending Badger swim. Next one is fire protection. This is a sprinkler system within the pool edition. We got six bids here. Um, most qualified bidder is US Alliance fire protection at 162,000. Budget was just over 200,000. Recommending them. US fire. X1 is plumbing. Uh this is the the plumbing system throughout the additions and the the remodel. We had a budget about 2.3 growing almost 2.4 million and uh most qualified bidder Joe Devel 2.6 and we got two others at 2.7, three others 2.8 eight and then kind of two outliers um higher than that HVAC. So this is scope for duct work piping
051uh all the equipment and the controls within the addition and the remodels portions. Our budget was uh just under 8 million and we had a pretty tight group there all in the sevens but um Jim Brennan's just over 7 million and then butter 7.1 and total 7.2 So we got a good tight group of numbers there and Jim Brennan is those qualified there and electrical. So this is all the power lighting, fire alarm, paging system extension, sound systems, all the access control, so your car readers, your cameras, the auditorium lighting, and then the the new generator. Budget was about 4.3 almost 4.4 million. And with all that scope in there, I see next electric. So we got lowest qualified bidder just over 5 million. Got two others in the 5.1 and a 5.2 5.3. So
052pretty tight group there for electrical scope of of this size as well. So we're recommending max electric earth work. Uh so this will be foundations back fill grading for a little bit of sight work and uh kind of stone pearl or slon grade. Um budget was 575 and we got lowest qualified bid is bite again at 343,000. Um Rams and cornerstone were in the fours and was over 500,000 freshmen invite there. Next one is site utilities. Uh this is related to the addition. So there's some storm water work uh as well as a new water man that serves the pool edition. Our budget was 10 point or 114,000. We had lowest qualified bidder be at 181. Joe Bell was in the 190s and then a couple in the 200s recommended by utilities. And then you'll
053see a bid summary with the contractors that we've kind of reviewed to date. Uh our original budget was just over 23 million. Biders that we're releasing is um just over 22 million. So, we've got over $900,000 to the good, which is a good place to be in uh considering that's over it's over the 50% mark of the the budget for the high school. Then, I guess other good news and we're kind of projecting the high school to be in that 1.3ish million under budget. Uh Edertton bids are in. That's the other larger project. That one was about 300,000 over. We still have a delta a million to the good and 90% of the projects bid at this point. So there's still bids that are going to be coming in for Hail's Corners and the middle
054school, but that's kind of 10% of total budget. So we got big chunk is already in and we're in really good shape. Okay, items coming up. We got two more board meetings in in March for more more high school board category review. Um did have the bids come in for Edertton and we're going to have some high priority ones for you next time on 39. And the bids are due for Hail's Corners later this week 26 Thursday. And then middle school bids are due on the 5th March. It's kind of where things are at in the >> and moving moving forward with the high school. Um, a lot of the packages that we're going to be bringing forward to you um, in the coming weeks are are more the finishes um, which we're able to
055get through them a little bit faster in our reviews because they're not as detailed or as intricate as the MEP systems. Um, so those typically take a little bit longer to scope out everyone and make sure that everything's vetted fully. Um, so I would expect the number of work categories that we bring in the coming weeks will will probably be a little bit more. Um, you know, but for at least the next month and a half or so, it's probably going to be every board meeting updating you on on where we're at and hopefully the good news continues. T >> Yeah. Um, just really quick from my perspective, um, we have the bids. You should have gotten the bid tally sheet for the asbestous ament projects. Uh it's the projects both here at the high
056school and Edertton Elementary. Uh if you look on that sheet that was included there, we had four biders that bid on each of the projects. Uh there was a 72page project manual for each of the buildings that they reviewed. We did a pre-bid walkthrough about a week before the bids were due. Um bids came back as Robinson Brothers was low bid for 1974 for the high school project. that budget uh that CG Schmidt was carrying was $550,000. So we came above 350,000 under budget for that project. And then Edertton Elementary came in low bid there was Integrity Environmental. Uh they came in at 37 thou just over $37,000 and the budget that CG Schmidt was carrying for that work was $176,500. So well under there as well. Um there is one built bid alternate that
057uh environmental management company included in here. It's for some of the work that's underneath the current pool uh because they couldn't verify the condition because some of the piping could be buried in concrete. So we're not sure if there's a speestous that will have to be uh removed once CGI gets into the demo of the existing pool. So we have that bid alternate there. they they felt more comfortable in doing it that way than coming back to us later and saying we found this later and it's going to be this much money. So again, it's a bid alternate. It's only needed if we find that when CG Schmidt does their demo. >> Go ahead. >> I have I think two questions, but they're related. Um, so when I'm looking at these, and this is maybe
058a rhetorical question because we trust the expertise and that you all have the relationships and know who's who, but when you look at some of the bids, a lot of them were really tight as you called out, but there were some outliers, you all are confident that we're if we're taking a lower bidder who's maybe, you know, $100,000 lower than the next, we're not going to get like slammed with change orders and and any of that you guys the I'm asking this rhetorically because I trust but for the record I guess. Um >> yeah, I mean we've had we've had projects where you know someone comes in a million dollars under the next bidder and you know you you start taking some reservations and and stepping back to really verify that everything is included in
059that scope. I think everything that's being recommended and that's been recommended on here is within about that 10% range that you would expect um you know between different biders looking at the the same >> forming in the pool. There were some outliers, but there were enough that were close. >> Enough that are closed that they kind of validate each other. And once you've talked to them and um you know gone through the entire scope, do you have this? Do you have this? And and they've signed off and provided a bid form that says yes and um you know, we have it in writing from them that they of what they have included um that there's I think very little risk especially having it validated with other numbers that are within that 5 to 10% range.
060>> I appreciate you calling that out. And then Todd, similar question for the asbestous. Again, kind of a rhetorical question, but when we look at integrity, the one we're going with for um Edertton, they're low on that one, but maybe an outlier on the high school. Is there anything that we need to think about there? >> Again, similar to what Ryan said, we review the scope of work, be sure that everything was in the bid that they provided. A lot of times with as a speculous abatement contractors it it depends on their schedules honestly if they bid aggressively or if they they bid because they gap there. >> So that's where you're going to see those variables. >> Okay. Thank you for that. >> Other questions? >> Can I just ask a quick question about
061the schedule? So when we get back the last bid package in March for um the middle middle school that after because I've never done a project this size obviously um after that point is that all of the bids are in for everything or are there still other things that come up later down the road? >> Well, that would be all four bit packages project. Sweet with the board meetings of when we're going to be bringing those yet, but you know the we have group four at the high school on the 23rd. We're going to be into uh April board meetings bringing forward the rest of Edertton Hails Corners and the middle school likely. >> So barring any major surprises, we'll largely know where we are at with the budget. Yeah, I mean I think you
062know we feel very comfortable where we're at right now having uh high school and Edertton numbers in because they make up that 90% of of what the total project budget is. >> Um just to remind people that may be paying attention to this but not as much. Um when was the final budget put together compared to what we have today as the actuals? The latest budget we had was our design development budget or DD budget and I want to say that was >> last fall in the fall. >> Okay. I guess I'm just thinking of people who are like, okay, I look at this HVAC system and it's a million dollars over budget. What, you know, is it materials? Is it the time of year? Just so I can better answer somebody's question that may
063come up to me and be like, why are you Why are you spending a million dollars over what you said was got to be the case >> for the electrical? >> We're under. Well, I'm just saying like indiv if somebody picks individually one of those >> is is decently over >> and those MEPs a lot of times and you know K can probably attest to this is the consultants that we have working on the design for those systems um are usually waiting for everything architecturally to get designed and structurally to get designed and then the consultants for the mechanical, electrical and plumbing have a lot of that time between design, development, construction documents. They're putting in all the detail into the drawings where where was more schematic um you know going into that last budget
064check. So uh that kind of accounts for some of that fluctuate fluctuation um in what was in the plans at DD versus what finally got incorporated at the construction documents. There's a lot of information that got put in in that last quadrant of the design phase. >> Excuse me. Some of it also was uh just the computations throughout the entire process. So what um like like Ryan said was in the documents but also like what was always in the scope. So the these numbers were budget um again just kind of looked at iterations throughout the the phase of it. So all right. >> Thank you. Do you have any questions Quinn? I do not. >> All right. Uh, we already have a first and a second. So, there are no other questions. All in favor?
065>> I >> oppose. Seeing none, 5A is approved. Thank you. Uh, >> thank you. >> Here. Do I have a motion to approve 5B, capital improvement plan update? >> So moved. >> Second. >> Any discussion or questions for John or Todd? Think I'll ask the typical Quinn question here. Has anything changed? >> Nothing yet. Nothing. >> Okay. >> All right. If there are no other questions, all in favor? I >> oppose. >> Let's see on there. 5B passes. All right, we'll move on to six. Announcements. Any announcements? >> I was just thinking that Lori is not going to be at HC when all the air conditioning comes in. So, are you sure you don't want to stay a little longer to have that new assistant? I think we'll all glad to keep you. >> She's
066probably had enough on construction. >> It's okay. >> All right. If there are no other announcements, move on to seven. Meeting debrief. Does anyone have anything for meeting debrief? >> I do. But it was uh quite um congested for me when uh we were singing the praises of Lori. And I just wanted to say Lori and Chris and Jackie were all there when I came in uh just about 14 years ago. And uh Lori, Chris, and Jackie all really helped me get my feet grounded. And um I have because of that I have relationships with all three of them outside the school realm with not big relationship but just conversations and and family and kids and Lori was part of the church I used to go to. So I got to see some of her
067grow kids grow up and uh it's been very wonderful and whatever all the board members said you you are you are just that and um it's been it's been really nice knowing you. I'm sure I'll see you in the future and uh I'm I'm so glad that you are part of the window family for so long. That's it. Thanks, Lori. >> All right. Thank you, Quinn. Uh there's nothing else for meeting debrief. Do I have a motion to adjourn the meeting? >> So moved. Second. >> All in favor? >> I opposed. Seeing none, meeting adjourned. Thank you everyone. You can say