001So, one glass of wine is your limit. No, no, no. No privilege of the floor after one glass of wine. >> No speaking after one glass of wine. Yeah. >> Okay. [laughter] >> That's your limit. Yeah, that's your limit. >> I might be a little more verbal. [laughter] I would fall asleep if it was only one. >> All right, it is 6:30. I'd like to call this meeting to order and verify compliance with open meetings law. >> Uh, [cough and clears throat] do I have a motion to adopt the agenda as presented? >> So moved. I'll second. >> Any discussion? Seeing none. All in favor? >> I >> oppose. Okay, the agenda is adopted. Terms of attendance, Quinn and Cassie [clears throat] are virtual. Uh Karen is ill this evening. Uh if you're able, please
002stand for the pledge of allegiance to the flag to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [clears throat] Move on to 2 A. Do we have any public comments? >> No. Okay. We'll move on to three reports and presentations. A, education for employability E4E plan update with Adam. >> Yeah. So, I'll just kick this off for Adam while he's getting set here. um we have to have an education for employability plan. Um the board approved that several years ago and now it's just a matter of updating you. Uh so statutoily every year we have to just update you on the plan, any any things we've changed or any different directions we're going. So that's what
003that's what Adam's going to do tonight. Uh so I'll let him take it away. >> Okay, perfect. Thank you. Good evening. Um yeah, like uh Dr. Ranky had said, this is kind of like a statutory piece in our E for E plan. Um so I'm just going to kind of go over some basic things, what the the role of the actual plan is, what your role is, and then um things we've been working on over the last year, and uh things we're going to work on for next year. Um so really these are can are often synonymous with each other. the the education for employment and the ACP. So you're I tried to like define what those are for you. Um this is really our our preparation for students for future employment. And uh this
004is promoting lifelong learning, good citizenship, our cooperation uh with our area businesses, with industry, labor experts, post-secondary schools. So that's really what the E for components are. And the ACP piece is really like that student driven adult supported process. So, how are we preparing students? You know, like I've been um I did some mock interviews with some classes in our employability skills. And one of my questions that I asked them was I was like, "It's June 13th, 2026. You're a senior. What are you doing, you know, come Monday morning?" And they like, "Are they able to articulate that plan?" Um have they had that conversation with uh adults in their life, counselor, teacher, um things like that. So, making sure what do they know uh or that they know what life after Whitnull looks like.
005Uh the board role in the E4E plan is uh all guided by state statute. Uh really just to indicate uh on a pupil's transcript the courses, the credits and the eligibility for post-secary credit which we label on all of our transcripts. So we do that one uh annual renewal of the ACP fore plan like Dr. Ranki had said. Uh and then we uh post this. I'll work with Brenda in order to publish that on the website and then it's also in our annual notification packet. So we make sure that all of those um are taken care of really uh our ACP and E for it's centered around um a few different stages here. So that starting out in um late elementary school that know piece like who am I? Self-exloration. Um then we get into
006the explore like what's out there exploring different careers and then creating that plan and then actually going and doing it. So that is kind of our our mission and vision. This was also um presented a few years ago because there's a number of different people that are involved in the plan. Um Tom Herman, Janet, uh Gina from the high school in Sarah Anderson, Chris was in development, Ryan Rous, Cindy Collins, Kelly W. So, this has been around. We've just been making those um those changes every year. Uh to update this year, you'll see a lot of our alignment into uh the strategic plan and our goals that are outlined in the strategic plan as that guides, you know, all of our work through 2030. So, um our pieces here that I kind of pulled out
007and distilled for uh really fall a lot into pillar one and pillar four. Pillar one being um the preparation of elementary and secondary students for future employment that is embedded all throughout pillar one. How are we creating our courses to be set up for them to have success? How are recreating um our ACP plan for our students to have success? So we really want to uh to focus on on that. Also uh develop technology literacy in combination with promoting lifelong literacy. So, how are we promoting that love of learning for our students so they continue on whatever they want to do in their post-secary plans? And then, uh, we get a lot in pillar 4 as well as we work with industry partners and we're working with local community business partners in order to make
008sure that our students are getting that exposure while they're still in high school and under our guise. Um, to promote that positive citizenship and active participation in the community. And then also how are we strengthening community partnerships with local businesses and organizations which both fall into uh pillar four. [clears throat and cough] So a little bit a little bit further in depth here. This really comes into 1.2 two um where we're looking at developing profile of a Whitnill graduate that career and college readiness scorecard which I'll talk about our next steps um after we go through um through this plan and then um creating our Whitnill pathways a comprehensive K12 ACP experience and then how do we measure these things and how do we advance opportunities for our students to be actively engaged in our
009community. Um so on our you know as many of our uh our public constituents and you all are out on our website you'll see our district scorecard um on the far right side um that Dr. Ryan works on diligently along with Brenda um we're really looking at some of that career readiness data to predict how our students as a general whole in this first year of the strategic plan kind of like a health of the system. So, we're [clears throat] measuring things like um how many students are completing AP tests at three or higher. How many students are completing algebra 2 by 11th grade with a grade of C or higher? Uh what's our average daily attendance rate? How many opportunities do we have for community service? And what do those hours look like? Uh
010whether it's a part of our community service class or outside of school. What's our CTE coursework? What's our enrollment and how many credits are earned? And then how many students are participating in workbased learning, youth apprenticeship, co-op or our dual enrollment options. So um you know when we go in there on the website you can see all these pieces and they get updated on an annual basis when appropriate. Um but just wanted to kind of let you be remind uh of us of that as as that's kind of some of our markers. So, we're really working on um those pieces. And for this year, um I've worked closely with uh Stephanie Hower, who's our new counselor at the high school. She's working a lot on our ACP process. And um really focusing on the 8th
011grade to 9th grade transition this year, as well as looking at some of our um high school ACP work. Um she did, uh a lot of work in our um we kind of rebranded our high school course guide. if you haven't seen it. Um, everything is kind of uniform. Brenda did a great job on creating this um, over the course of a few months. We kind of just looked at the style of it and um, brought it up to uh, a little bit more speed for us and um, she did a great job on that. But again, you can see some of our our focuses on the service learning internship co-op and then all the departments have their own individual sections in there. So um, it looks fantastic. So, we worked on the style this
012year, uh, this past year. Now, we're going to be working on content moving forward. So, making sure that everything that we have in there is, um, you know, aligned to our strategic plan that gets us going all towards the same goal. So, she's been a big part in that. Every year we go through an audit with um with CISA 1 when we submit our plan. Um Stephanie and I this year we met with um with one of our representatives from CISA and they gave us feedback and then we go in and adjust those pieces that they gave us feedback on. So a couple of things that we've been working on is um boosting family engagement. Um so really looking at that student and uh family involvement through um like reflective work home getting that conversation
013started uh at any point between the uh student and family. So we've been really working on that. also uh our planning meetings both at the high school and at eighth grade transition up here um is been a really big focus for for her this year and making sure that any family who needs that support not only in the transition but in that ACP work and then like what am I doing after college? What's that junior year plan um or that Falcon Summit plan and um having all of our counselors participate in that mostly Gina and um Janet being um juniors and senior counselors. So that aligns to our strategic plan pillar one. Um we're really honing in it honing in on that. Um we're also looking at uh expanding additional certificates um in the 2728
014school year. Uh looking at that how we can partner um just like our CNA students go over to Greenfield. Um how can we partner with uh dual enrollment classes? How can we partner with you know MATC, WCTC [clears throat] to get those experiences for students while they're still here? just kind of dabble out there and be like, is this a post-secondary experience even for me or am I looking at something that is maybe um I'm going directly into the workforce or am I going and serving in the uh military or am I going on to a four-year college. So really trying to get those experiences for our students while they're still here um and we can support them versus, you know, throwing them out to a two or a four-year college and then they don't
015have someone to come back and talk to. So um we're working on exploring those additional uh certification opportunities. Um, some of this is coming in our business department around um, like the Microsoft Office certifications and things like that. We're looking to kind of boost those up and um, provide those real world experiences for our students. We've also been working on growing our youth apprenticeships with Tom Herman um, and trying to expand that partnership um, for him, getting uh, um, our students involved in that program to provide more opportunities for students building our business partnerships going along in that strategic plan. Pillar 4. Uh, a couple months ago, I hosted uh local business areas. We had about seven or eight businesses come for a lunchon just to hear about what we even have to offer and
016what we're looking for in Whitnell. Um, and we had some people reach out who are like, I would love to have an intern next semester. I'd love to have a co-op next semester. Um, or even people who are like when you get to um, we had a a gentleman from financial planners. He's like, when you get into the financial literacy pieces, like that's what I do for a living. I would love to come in and even just come and talk to students. So, um there's we had a lot of people who were interested in just being a part of our community um and helping out our students. Um as you all know in the approval process, we uh look at dual enrollment and continue to develop those opportunities for students at MATC, WCTC, uh WM,
017Green Bay, MSSEE, Marquette, all those come through. We'll be seeing those in the next couple weeks here with summer summer school dual enrollments and then um dual enrollments for next year. Uh we're also looking at uh exploring testing opportunities at the AP college level examination which is the KIPP exam. So that's an exam where you don't necessarily have to be enrolled into an AP class and take that AP class, but you might be able to test out and earn those college credits. So, we're looking at like how could we uh do a better job of advertising that for our students as they have that available to them in order to help bring that those costs down obviously for college and then also just even to get exposure into that advanced placement uh area. Any um
018any questions on on that at all? Okay, perfect. So, um lastly, our uh moving into next year. So moving beyond 25 26 is uh we're calling it like from page to practice. So um there's been some great work done around the Whitmill profile of a graduate and we're looking to um kind of revamp that, redesign it, get our branding all together so that it fits with our course catalog and bringing those ACP pieces and kind of um getting that out to our students and making sure that they know like what are we looking for when we talk about like you're going to be a Whitell Falcon graduate in the year 2027 like where should you be in that path? [clears throat] Um and then moving right down that strategic plan in uh in um pillar
019one is developing a college and career readiness scorecard. So this will be once we get that um that profile of a graduate kind of down, we want to develop that scorecard and so we can kind of tell what those markers are going to be for our students who are going into like their junior and senior year and see like you know do you have have you set foot on um you know a technical college campus? Have you gone on a college tour? Have you taken the ASVAB? Have you met with our recruiter? Um so that make sure that we're taking advantage of all those opportunities. We are looking into uh continuing to develop uh our Whitnel pathways. So uh that coursework kind of set out from sixth grade all the way through 12th grade. If
020you want to go into CNA, we have that well- definfined pathway for you right now. But we want to continue that. Like what does that look like? If I want to uh go and work in, you know, I want to be like an Excel guru and I want to be an actuary. like what courses should I be taking all the way from those young ages, sixth, 7th, 8th grade all the way through high school. So, we want to continue to develop that. And then, um, we're always looking for additional community partnerships and networking. Um, we got I get great responses. I got to sub in for Brady at the chamber meeting um for Hails Corners a couple months ago and they were all like, "We would love to partner with you. Like, we absolutely send,
021you know, four kiddos over and I can show them what it's like to sell insurance for the day." Um, so we have a lot of partners who are willing to help us out. So we're continuing to make build those relationships and kind of keep some of those in our back pocket. So that is without any questions. That's kind of our work moving forward. >> Jess, the other question. >> Go ahead, >> Adam. In the profile of graduate, is that the one that we did about five six years ago? >> Correct. That's correct. >> All right. Thank you. That's all. Go ahead, Sarah. >> Um, I was just curious about the pathways and as we kind of are evolving how we look at education because there's always new things. Um, how flexible are those pathways? If
022a student says in sixth grade, I want to be a C on the CNA track, are they like locked in? Is it easy to switch? Just because obviously children and even young adults >> change their minds. >> That is very true. No, they're definitely not locked in. Um, we kind of wanted to lay out some of those pieces for our students to say like if you're looking for that exposure at the middle school and then what would you take going into freshman year? So, not like a declaration of a major. I know I'm having the same conversation with my daughter and I'm like if you go to this school and you want to change majors like you have to leave that whole college and go to a different school. Um, so that is um yeah,
023not something that we're we're locking in. Um we are so in um now I'm trying to find this section on the fly here. So um we have this career pathways section that was created and a lot of this um we're we're shifting it you know some of it comes from DPI is that some of our guidelines but then also adding in um you know like this is now witness specific where like let's say you want to go into art a technology communications like what do I take? Here's the Whitnel class that I take. Here's the Whitno business class, the music class, social studies. Um, uh, in the past, it's just been kind of like generic information, not necessarily courses that we offered specifically here at Whitnel. >> I really like this model and I like
024that we're giving so many options and really showing students what's out there. Is does is this more of a trend in education or is this more of a long-term mindset change, do we think? Um, I think it's more of a long-term mindset change. Um, because and and really where kind of like the rubber meets the road is that individual conversation with the counselor. Um, and if you know if the parents there during that time, if it's during like a junior meeting or eighth grade meeting, but just kind of laying out that, you know, often times I think about this is not just a a specific thing to us is Stephie and I go to uh like we go to ARC Network, which is like all about the ACP process, is sometimes you get students who
025they'll apply for early college credit and they're like, "Oh, I didn't even know we had AP biology here. I was going to take biology at MATC." And um so we want to just make sure that our students are, you know, um we just completed expo night at the high school. Making students know or getting them to know what is available to them um is part of like that's that's our job and advertising what great programming we have. >> Well, yeah, we have a huge c um course catalog. So I think this helps. >> Absolutely. Great. >> Jesse, I have a question. >> Go ahead. Um, Adam, to build on that a little bit, at what point typically or probably multiple times, but I just like to hear you talk a little bit more about how
026we educate students on like majors and all of that beyond maybe the career pathways that we offer. so that they kind of have an idea of in order to get this job, you need to do this major and these are the things you need to do or to have these, you know, in high school or school that help you be successful in that major. Where do they get that um education and um if you want to talk a little bit more about how we approach that? I'd love to. >> Sure. Yeah, I think that's again that's an advertisement kind of focus for [clears throat] us in the I not sure if you can read that far away. Um but like I've just pulled up um you know business management administration. So it has all the
027related Whitnull High School courses and then it talks about what are your career opportunities and then what courses or would you take if you were going for an associates degree and then what are bachelor's degree programs uh pre-professional or higher degree. So, um, you know, as we kind of look at this, uh, quote unquote section five, um, which is really all dri driven around that ACP process, um, identifying. So, when students have their Falcon Summit meeting during their junior year, often times they're preloading information of what they're interested in and then the counselor can go in here and pull some of that information and talk about like, okay, so if you really enjoy working with spreadsheets, numbers, um, accounting, things like that, [clears throat] like there's more than just accounting. There's actuarial sciences, there's um
028you know a sales, there's a whole bunch of different careers that are available to them other than just like locking in um you know, straight being an account. >> That's great. And then they you said they get those meetings typically around the end of the year where they >> Yes. Yes. >> Yeah. There's a a eighth grade transition u meeting that Stephanie took over this year. she goes over and meets with eighth grade families. And then um Falcon Summit, uh which happens during junior year. And then as always, um you know, parents and students are more than um able to meet with their counselor um whenever they they feel necessary. Um that's just kind of one of our marking spots for, you know, getting getting students ready to to serve our community. >> Sounds good.
029Thank you. >> All right. Any other questions for Adam? If not, thank you very much. >> Thank you. >> All right, we'll move on [clears throat] to 3B, superintendent report. >> All right, so a few things have been uh going on in the district since we last chatted. Uh first is um the high school recognized their quarter 2 WOW award winners. So that's where teachers [clears throat] get to celebrate students that are doing awesome work. They they nominate uh students and then write a little blurb about the student and the student gets called to the office. They get their wow award and they they have the they they print on their award or their certificate whatever the teacher said about them. So our our teacher or our students really, you know, have loved those and
030it's another great way to celebrate all the great things that are going on uh with our students. The middle school recently hosted their um their celebration for first semester for all the veterans that have attended uh the the uh lunch with our our veterans day where they celebrate on a monthly basis our veterans. So they had um there are 20 veterans in attendance at that uh and then their monthly lunches are going to start back up in February here. So um it's been a really cool and great experience and you know as they shared that's kind of their community goal for for this year. the the high school hosted their expo night um where they invited incoming ninth graders to explore different academic and extracurricular offerings. I know I think uh Rachel you were there.
031I believe Jesse was there as well. So um again we're we're continuing to figure out the best way to do that. But uh but I I think we as Rachel mentioned there was a small transition. She noticed the difference between the one she was at with her older daughter. So thank you for that feedback. Um, middle school seventh grader Robin Woo won second place in the state for the Lion's Peace poster contest with her artwork themed together as one. So, congratulations to her. The high school hosted also hosted Shadow Day for eighth graders, incoming ninth graders from our different um parochial private schools in the area. So, uh, students that were interested in spending the day at at at the high school got to get got paired with a student and they were able to
032see what Whitnell High School is all about. So, that was a neat experience. And then also we the middle school had nine students participating in the echoes of imagination creative writing and visual art workshops hosted by Paige. So after completing the introductory sessions with professional authors and artists, students will return in March to deepen their skills and finalize their projects. So uh we're excited about that. Uh our dance team competed at the state competition this past weekend. Samantha Sangtock and Cal Dumbroski received all state awards for their solo competitions. Our eighth grade boys basketball team won the comp their conference championship. Uh this is the second year in a row that that team did it. They won it in seventh grade last year. So, uh I know we're certainly looking forward to that basketball team
033coming in. Uh speaking of basketball, Friday night, our boys team defeated, uh West Dallas Central, who I believe was ranked second in the state. So, uh very highscoring game. Um our our kids were just lights out that game. It was it was really a good thing. I I unfortunately I was watching it on video, not uh but it was it was kind of fun. Um, our high school drama club is performing this weekend, so on Friday and Saturday. So, if you're interested in checking that up, uh, definitely it might be a nice Valentine's Day uh, uh, for you to go to. And then, uh, we had six students selected, their artwork, artwork was selected, uh, for the Wisconsin Youth Art Month state show in Madison. So congratulations to June Mcdana, Ella Sweeney, Olivia Mchugh, Asher
034Barber, Emily Keell, and Milo Fulbright. They're all their work is going to be on display uh in Madison at the art show. So we've got great kids, awesome staff, and uh it's just every every uh week I get to share with you guys the great things that are going on. So we're really proud of everybody. So that's what I've got for you. >> Sounds good. We will move on to four action items. Um, in order to kind of talk about this, I will go ahead and make a motion to approve 4A as presented. >> I'll second. >> All right. So, I've got uh Dan here from uh CG Schmidt. Uh this is he's going to talk about the high priority areas uh for the bid package that was put out. We put the bid package
035out. It was due a few weeks ago and CG Schmidt has been able to prioritize um kind of in order of hey when we have to get stuff done to to bring to the board. So throughout the next three meetings they'll be bringing different things to you all. Uh I know this is a bit different than we've done uh like I said in the last couple weeks in the update. Uh but we have to do it. we have to have you approve this tonight so that we can just move forward and get these contractors, you know, put into the whole schedule and everything like that. And I'll turn it over to Dan to to let him talk a little bit more. >> Sure. >> Good evening. >> So Dan, director, I'm with CJ Schmidt. I'll
036be the senior project manager kind of heading to NFR project here. Uh we did recently receive um all bids for for the high school project. Uh Edertton is is out for bid right now. They're due later this week. And then Hills Corners in the middle school are out as well. They're due uh later in the month. So um [clears throat] by early March, we should have all our bids in know how the whole project uh came in. But uh high school bids came in really well. Um, and you'll see here we're we're under budget on these five work categories and we expect um the remainder categories to only improve on the savings. We jump right in. Uh so these are higher priority for us just due to the lead times to to get this materials
037or equipment going. uh as it fits into the upcoming uh project that we'll be starting. We're looking to mobilize the week till March 9th, kind of take over some of the parking lot and get started over by the pool edition. Um we [clears throat] will kind of I can show you after each of the work categories kind of where we we landed overall to date. We'll hit on some upcoming schedule items and open for any questions. So, five work categories that we're going through uh tonight are concrete, pre-cast plank, steel, food service equipment, and bleachers. Uh first one is concrete. So the scope for this work is all basically the foundation slab on grade and topping slabs for the pool addition. But there's also some topping slabs and uh slab on grade work uh at
038when we infill the old pool as well as a few miscellaneous spots throughout the building. Budget for this work was just over a million dollars. uh two bids received. CG Schmidt we're at 858 and Superior Masoning was just over 1.1 million and we had eight other people that we invited on the project but they declined to bid. So our recommendation is for CG Schmidt on this one. And just a note on that, when CG Schmidt uh bids on their self-performed work, those bids were submitted to myself and Brady and then we shared those with CG Schmidt after all the bids were received. >> I would instruct all of our biders to send to to Todd and Brady. >> Next one is >> Jesse. Sorry to interrupt. Is it possible to put the computer a little
039closer to Todd over here? >> Yeah, they're going to bring it over to them. >> Thank you. >> Can you turn is there is it possible to turn the volume up on the computer too so we can hear them better? >> Only ask questions. It's at max now. [laughter] >> Yeah, I think it's more just >> Yeah, that's better. >> Or maybe even if you put it on the the podium behind me because now I can't see this. I guess I'm going turn it a little and I can see >> if you can put it in between you two there and she can see the back one if you want to do it [clears throat] that way if that works. >> This This isn't This is in the packet, too. >> Thanks, T. Sorry. You're
040good. All >> [clears throat] >> right. Uh, next word category is for pre-cast. Um, these are pre-cast planks that are within the pool edition. We had a budget of about $260,000. Two bids received. Wells concrete products at 181,000 and M States at 197. There were five other pre-casters who uh declined to to bid on the project and we're recommending Wells Concrete for precast. Next is steel. So this is our structural steel roof joists or metal decking and mismetals stairs and railings that's throughout the project. Majority of the work is in the pool edition, but there are miss metals and and other stair work that are in the pool infill and a few other spots throughout the throughout the high school. But we have a budget of just over $2 million for this scope of work.
041We received four bids. Um Cardinal Fabricating was lowest qualified bidder, just under 1.8 million and uh kind of goes up from there. And there were seven other contractors that we invited that declined to bid the project. We're recommending cardinal fabricating for >> Hey Dan, can you can you recent or briefly explain to us what you explained about how this materialized like all the stuff that has to go into this whole process of the steel? I just I find that interesting >> as far as the finishes go. >> Yeah, the finishes everything you told us. >> So steel and chlorine are are not friends, right? So that [clears throat] we want to make sure that with all of our steel that we're putting within the pool area, the pool environment, that it's protected and it's not
042going to rust and show signs of of rotting out basically over time. So this [clears throat] particular steel that we have coming in in the pool is going to be uh first made out in Nebraska or wherever the the fab plant is. Um, then it's going to get shipped to a galvanizer [clears throat] and they're going to hot dip galvanize it. They they dunk it into this big vat to kind of give it the the galvanizing finish on it. And then it gets shipped to another facility where it's going to be brush blasted and put an epoxy primer paint on it. And they're going to be painting all of these joists u before they even fly up and set in place. Just so every nook and cranny of that steel is covered with this epoxy
043primer paint. And that's in an effort to to make sure that all surfaces are coated multiple times um before they're susceptible to that environment that they'll get to at the end of the job. >> Yeah. I just thought that was cool when Dan was sharing with me, you know, that CG Schmidt has the expertise to do that uh and say, "Yeah, we're looking out for you guys in the long run." So, all this stuff is going to be and that's all within this bid price. So, >> thank you. >> I just have a question. So what in the section where it says like contractors who declined to bid for all of these like so you just put this out there to a number of people that can provide the service and then some of them
044just don't like bid on it at all or like what I don't know how to ask [clears throat] the question. >> I guess to understand the process better. >> Sure. I we we open it up to anybody that we are aware of that's available and qualified to to do the work. And it's the bidding processes. They they have like three or four weeks to to review and submit a number. Um our project also included a schedule so they know exactly when they need to provide the stuff that they're asking to bid on. And some some people are busy already. Their their scope's kind of filled up. others may not have the the manpower to to man the job at the time that we need it. So, they just decline. >> I was just curious how
045there's lots of projects every week that kind of get invites to and some some firms are more selective than others, but um it all kind of comes down to availability >> and they have to meet a certain criteria of all the specifications and all the contractor requirements as well. Yeah, the important part there is that all of these potential biders are pre-qualified by CG Schmidt to do this work. So, it doesn't just go to a mom and pop shop. >> CG Schmidt has either worked with these companies or they've already well they've met all of them or they've worked with them in the past. >> Thanks. And I don't think I've introduced myself and Stacy Melissa from Bray for those who haven't met me. Kate and Ryan couldn't be here tonight so representing for Bray.
046All right. Um, moving on. The next one is food service equipment. So, this is basically for the the kitchen renovation that's happening uh this summer. Um, there's a handful of pieces of equipment um within the kitchen that has a pretty big lead time. So, that's kind of why it's it's on the docket for for tonight so we can get those uh items cut loose. Uh budget was just over 800,000. Uh qualified bids received, we got three of them. Uh Fine Brothers at 716, Castitch 729, and Belter 745. Uh there were three other food service vendors that declined a bid on the project, but we're recommending Fine Brothers for best. And the last one for tonight is bleachers. So, we have it's be four different areas within the high school that are going to receive bleachers.
047Um the the small auxiliary gym, uh the competition gym or the large gym. Uh the pool edition is going to have some bleachers up on the kind of the upper deck. And then there's also some portable bleachers that are going to be set on the deck. So, we'll be able to view from two different uh vantage points. [snorts] uh budget for that work was about 446,000. [clears throat] Received three bids. Uh the Goodson company kind of lowest qualified bid at 448. Uh and there are two other companies that are kind of deal with blue chairs with JW industries and BSM. They declined a bit. So we're recommending Goodson for this work category. Okay. and then kind [clears throat] of bid summary on where we're at versus what the budget was for these first five work
048categories were about $700,000 still to get compared to the the last budget and we will have another batch of these for you in about two weeks. We're probably going to have like 20 instead of five. So, it's almost warm up and we'll probably be cranking out 20 to 30 uh every be meeting here to through April when we kind of get all the bids for all the schools done and then that will kind of create our our guaranteed maximum price in our GMP amendment. >> In general, we're trending on budget. >> We are under budget. >> Go ahead. >> So my one question was just because the scope is narrow and has qualifications. Are all of the bids like apples to apples? Um, obviously like concrete against concrete, but like thinking about bleachers and kitchen
049equipment and variations >> and that that was kind of the process that we did after the bids came in >> is to look at where everybody was and verify they have the correct scope, fill any holes, remove stuff that they didn't need. So, it was an apples to apples comparison. >> Right. Okay. I have a question. Go >> ahead, Quinn. Uh >> Dan, [clears throat] I see that the the concrete bid is uh about 150,000 under the budgeted money and about 250,000 over the uh next near nearest nearest bidder. So, I have a concern for that. Uh, I'm probably not as much concerned because it's uh CG Schmidt and you general, but if it was a different company, I'd have concern that something was missed. That's a that's a fair amount of money for concrete.
050>> It is, and we've gone through um all the scope that we're looking for um this category to cover and we're confident it's all there. >> Okay. And my other question is um CG Schmidt being a union house and I I see a couple uh one of the biders that was accepted is not is non-union. Uh are we all going to get along? >> Yeah, there's there's um trades that we're signatory to that we have to have union labor to, but there's other trades that we don't and we all work well in the in the same box. Can you clarify which ones are union and that since some of us don't know that? >> So, we're signatory to the laborers union, uh, concrete finishers, carpenters, and operators, but your painter, electricians. [clears throat] Um, there's
051there's all kinds of traits on there that could be union, could be non-un. Cassie, do you have anything? >> I'm good. Thank you. >> Um my only question is um obviously you want to look at in a whole um every single one of them is the lowest amount and that's great, but is there like some sort of scoring system that you use on top of that that makes that ultimate decision or how does that how does that work or you just go with the lowest? It depends. Um I think there will be some other work categories kind of coming up where we may not be recommending the low contractor just past experience. Um but we'll cross that bridge when the time comes. There's no no concerns with with the five that we presented tonight. There
052will be some >> and Todd gets that opportunity to weigh in on that as well. >> Yeah. Not not only did CD Schmidt vet the companies that are bidding on our projects, they also provided me with a list. If there was any company that the district currently works with that wasn't on the list that was added, if there was any companies that I had worked with that CG Schmidt hasn't, they asked if I'd like to add them. So, >> sounds good. >> All right. If there are no other questions, all in favor? I >> I >> opposed. Oh, opposed. Seeing none, uh, we have approved 4 A. Thank you very much. >> Thank you. >> All right. >> Um, is it better listening there, Cassie and Quinn, or do you want it moved back to
053where it was before? >> It was fine where it was before, just for whatever reason. I mean, because there were three people talking, it was hard to hear from some other folks. So, >> all right, we can put it back over there then. >> Thank you. >> All right, we'll move on to 4B. Do I have a motion to approve 4B as presented? >> So moved. I'll second. >> Any discussion? >> I do. >> Go ahead, Quinn. Uh so Bri uh as you know I asked several questions uh uh prior to this meeting and and most of them were answered but one wasn't answered and that question is why did we receive a interest rate environment uh caption that that of AAA bond readings when we are not a AAA bond reading. So, I don't
054understand why we would have a a a draft in there that's doesn't pertain to us. >> Yeah, they don't they don't make graphs for every single bond. that that's just the general uh general graph that they do at the highest rating one and then you kind of I guess I'll say adjust it based on where every school district is or where every person is to know oh yeah that would be a couple points lower or higher depend well not higher because or higher because of where you stand but they don't I guess they didn't create one for every single bond rating >> well I guess in the future If we do have a situation like this, uh I think we should be notified that what what is in the packet is not correct. >> Okay.
055I I think it does mention on there in the in the thing that it was I I don't see where it is. >> I I'd have to go back and list, but I think it is down in the in the in the bottom part of it, but I I'll I can double check. But yep, I can make sure that that's clarified. I I mean overall in all in any report that we receive any any graph or data that we get needs to be correct. >> Do we all do we all agree with that? >> When you say correct you mean more like applicable to our situation. >> Of course. I mean that's in here and and it's in here. It doesn't it doesn't pertain to us. So at least a asterk that says you know
056this is what it is. This is what just what John said or in the future if we do get slides they need to be correct. >> It's listed down >> financial or whatever it may be. >> Yeah, it's listed down at the very bottom. MMD yields for general obligation AAA rated maturities >> and if I may add um quite I I I agree. I mean, it might be good just to have that asterisk there, but I do remember the couple other times that that was sort of the asterisk or preface to the presentation we got that was like this is the absolute most favorable what the graph is made for. We're a little bit it's going to be a little higher for us. Um so but I think to the point of documentation I would
057agree although um previous presentations it has been mentioned >> and it's listed at the top too in in I guess all caps MMD AAA geo bond indices. I see that. I see what you're saying, but we aren't AAA, right? >> So, you're So, what you're you're asking, Quinn, is that is that we just we just >> you made a point to saying it's on the top and the bottom. And I see where it says AAA, but we are not AAA rated. Correct. >> Correct. >> so what you're asking, Quinn, is just to put a note next to that saying our current rating is this. This is the highest. you know something along those lines. >> I agree or or any graph that comes in any presentation that may not be p pertaining to us needs
058to be spelled out as saying that just like this just like this one is this is the only kind of graph we have but here it is here where we are. So, yes. >> Okay. I I I see no problem with just denoting that and and saying that's the case as long as it's not a bunch of extra work, but it doesn't seem like that would be the case. So, yeah, we can do that. >> I think it should I think it should be, you know, it's a very common sense thing that if we're giving presentations, they need to be correct. Okay. Do we have any other questions for John on this one? If not, all in favor? >> I >> opposed. Seeing none, 5 A has carried. >> All right. Thank you, John. Uh,
059you stay up here for the next one. We'll move on to or that was 4B not 5A. Um five discussion with future action capital improvement plan update strategic plan 3.12 with John and Todd. So I don't want to say this is strictly procedural but this is strictly procedural. Um we have this you you you for those some of you you've heard the capital improvements plan at nauseium. Um we talked about it used [clears throat] it uh and I don't mean that in a bad way it's a good way. We talked about this when we went to to referendum planning and all the other things. We've gone through this um as most of you probably know and if not that's okay. But we when the when the referendum is done we will be doing a much
060more indepth like like was done before the 2018 referendum. Um, so we'll go through all of the things that were done, you know, listed what the final costs were, what is what has come up since and all those things and then also prioritizing them like was done before. This is strictly to get us, I'll [clears throat] say, through the referendum um simply to follow DPI guidelines about what what is fund 46 and 41 and are being spent on. And so that's strictly uh the the rationale for this. If that wasn't for the case, we wouldn't be doing anything. until after the referendum with the with the capital improvements plan. >> There any questions for John on this? >> I have a question. >> Go ahead, Quinn. >> In the wording for the referendum, is there
061any room for us to if we have extra funds to pick off some of these issues? >> Uh, correct. As long as it's in line with what was wr written. Yes. Thank you. >> Go ahead. >> Um, just a formatting thing. The black lines that are in the very front of the document, are they do they mean something because they're in front of some of the items and not in front of others? >> No, sorry. >> Okay. No, no, that's fine. It's I understand that happens. And then there are the two items that are right after the referendum items that are boxed off separately. again, I think just formatting, but but those things were added. Um, well, actually, I'm not sure you if you recall, we did add those just because those are things that
062we had we we were talking about. Again, just to get them on there. Nothing um to reiterate, this doesn't commit us to anything. This was just but those were things that we were talking about. Did have conversations with Todd and Tony, our IT person, about our PA system. And so that was those were added on there just down the road that we'll need to address. Um because there the PA system for for sure is coming to end of life. Um and then I think conversations with Brady about uh updating signage to be consistent throughout the district. So again something we'll talk about down the road. But the lines no I apologize. >> No that I don't need to apologize. I just wanted to make sure they didn't need anything. It >> was formatted and came
063in. I guess go ahead. >> No, I was just say this is just a kind of a first look at it. We'll be asking for approval next time, but guess um I guess what determines whether you use fund 80 on certain things versus others. Um in terms of like Okay, I understand like the tennis courts and they're out there and I think there was something about field grading. Some of the schools have like, you know, if they have like a basketball hoop out on their playground, is that fall under that or how how do we go about determining what falls into the fund 80 category? Cuz technically somebody could it's same thing with like playground equipment. Our schools aren't sealed off from the general public. >> There are pretty strict guidelines about fun. I think
064when when we talked about this couple, it's been a couple years now. um DPI really kind of put specific parameters about that things something like that wouldn't be the reason the tennis courts are because of how much it is used and really the whole premise behind the tennis courts being open to the public and how much use they get but um I I'm fairly certain there are things well I know there are parameters but we couldn't do playground equipment or things like that because it's meant for the the intention was for our students >> so So then how do you establish how often something is used? >> Well, it just that the rules for fund 80 just specify that there has to be a significant benefit to the community use. And I think part of
065that would be you'd have to show that our the community is using the playground as much as or more than our students, which wouldn't be the case. And so but >> okay. >> Yeah. Yeah. >> So that I think he also [clears throat] was pointing out though like the middle school field field is marked as spondity. So >> yeah and yep and again those were things we just quickly not quickly but talked about that that that may come if we were going to do this we would bring these back to you but that might be something we talked about well [laughter] and we [clears throat] Todd and I discussed well we need to look and see really who's using that. Is park and rec still offering those and we're not sure. So it's really on
066there just as well we'll look at that but but again not keep an eye type thing. Okay. >> Yep. Whereas we we are planning or looking at well we know the tennis courts everything that we've been doing with the tennis courts because of the use of the community we put that on there but again we'll be bringing that map or as part of the the funding budget as each year when we do this. >> Okay. If there are no other questions for John or Todd, uh this will be on the next agenda for approval. Thank you very much. >> All right, we'll move on to six. Does anybody have anything for meeting debrief? Seeing none, we'll move on to seven. Does anybody have anything for announcements? Okay, we'll move on to eight. Do I have
067a motion to adjurnn the meeting? >> So moved. A second. >> All in favor? >> I >> opposed. Seeing none, meeting is adjourned. Thank you very much, everybody. >> Ready to ask a question? >> Yeah.