001I'd like to call the meeting to order. Verify compliance with open meetings law. Do I have a motion to adopt the agenda? So moved. I'll second. Any discussion? Um, no other changes since the updates you provided us via email. No. No. Okay. All in favor? I opposed. Seeing none. Agenda is adopted. Um, attendance. Rachel had reached out to me. Um, she's one of the unfortunate people that had their basement flooded, so she is not here this evening. Um, my heart goes out to the people who had that. I am one of those people as well. It is not a fun thing to go through. So, Hope everything goes well for those people and they get the assistance that they need. Um we will move on to the pledge of allegiance of the flag. Please stand
002if you can. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. [Music] Do you have any public comments? No. Okay, we'll move on to consent agenda 3A, personnel recommendations. Do I have a motion to approve 3A? So move. Second. Any discussion? Seeing none, all in favor? I opposed. Seeing none, 3A carries. Moving on. reports and presentations for a 2025 2026 library plan update with Adam, Suzanne, Adam, and Suzanne. Hi. Good evening. Thanks for having us. Um Suzanne's here to um give us our annual library update. Um again, this is just an update for us per um per annual notices. is the library. She's going to talk about how the library plan you all passed
003um last May. Um good from 2024 to 2027. So, it's great because we have that long-term vision so we can align purchases and um decision-m and things like that. So, um I'll just kick it over to Suzanne. Yep. Hi, I'm Suzanne Dumbar, the district library media specialist. As you know, per the state, we are required to have a district library plan in place and then uploaded and have that approved by them, which we do. Ours is in compliance, so that's great. As Adam said, we adopted this in May of 2024, goes to 27. I have library assistants at all four schools. Katie Rios here at the high school, Best Setum at the middle school, Renee Hilker at Edertton, and Kelly McShane at Hail's Corners. So it's great to have that. So our goals, our goals
004are aligned with the district mission and vision. So I want to um establish collab collaboration as well as promote inquiry and creativity. um curate print and digital learning resources in alignment with the district purpose and inspire and support the reading lives of our both our learners and our staff to fulfill our district mission. So my areas of focus for this current library plan are budget and resources. So appropriate spending of common school fund which is that state budget that supports school libraries how we buy all our print all our digit digital resources including technology and maker space items which we'll get to. So to enhance and support student learning and then personalized professional learning for me to work with teachers across grade levels, departments to inform them and train them on the library resources that
005I have purchased or what we have available. And then time and space enhance library programming by utilizing technology classes, flight and balcon time to offer specific programs, maker space opportunities, enhance student learning and that's all in alignment with library programming. Common school fund should all be about library programming. Our highlights for this past year. At the high school, we have battle the books and every year we have a school teachers versus students competition afterwards, which is a lot of fun. I had blackout poetry during falcon time. I also did popup um book clubs, if you've ever heard of them. You just gather and you talk about any book. You're not reading a specific book, so you just share what books you're reading. Also at the library, we have Uno. We have Guess Who, chess. Um,
006it became a real thing for some of our boys to sit around, play chess, and everybody else was watching it like it was a competitive sport. Jigsaw puzzles, Legos, we had a March book reading madness and we had raffle baskets. The students filled out um book brackets and then voted and we had student and a staff winner. And then we got new furniture this year from the Whitnell booster club which was awesome for them to support that and give some more flexible um space for our students to work at the middle school. I we also host Battle the Books. I run the book fair in the library and with Sarah Forman, the literacy coach, we bring in um we have a literacy committee. We had an author visit. We had a reading challenge and at
007the end of the reading challenge, anybody that finished, we had refreshers and then we had for our top readers gift cards that the PTO generously donated. Sarah and I also run literacy legends, an afterchool club focused on writing and books. We hosted a writing contest and worked with the public library. And our public librarians here were the judges for the writing contest. So that was pretty awesome. They didn't know the kids' names even. There were no names on the entries. So, it was all um good. And the PTO also supported us with uh our winners got gift cards for that. I went to Winta and I got a couple signed books and we gave those away for free. Anybody could enter to win some signed books by Jerry Craft who is a graphic artist. And
008at the end of the year, I brought in some virtual reality and some of our students in seventh grade science. Tested that out. Hope to do more of that next year. At the elementary, we also have battle the books for our fifth graders specifically. And then this year, I brought in snap circuits and robots that they could program. This was for our fourth and fifth graders, mainly the snap circuits, Makey Makey, and robots. but at different grade levels they could build with our tiles and Legos and things like that during the technology classes. So, we hope to do some more things um in those technology classes in the future. And then our library stats for the year. We are looking our circulations across the district were 57,790 for physical books. Resource circulations were 4,117. Our
009soar, which is our online ebooks and audiobooks, was 26,78. And we had um just found out we had an enormous boost in that. We actually are one thing from our the overdrive store that they're going to send things to give away. Just got that email. Books ordered 2797 across the district. And at our high school, we had library signins of 18,096, which is up almost 6,000 from the previous year. Those are students that come either from an academic resource or a class to work and collaborate in the library. And we have them sign in just so we know who's with us at any given time. And that's the highlights from the year. Does anybody have any gohead? So it it doesn't look like it's the old Bloom and Doom library of of the my days.
010No, you're really evolved into a learning center into a fun center and getting people involved and it it shows by the data. Those are the first those are transactions the the ones that signed in, sign out books and whatnot. Yeah. Right. Mhm. So you you got to keep getting creative and bring things in that kids uh would enjoy coming and then hopefully learn and pick up a book and Yes. always working on that. While we all can't have everything we want, are are you funded enough to give our kids the opportunity to to learn? Um currently at the state um we are funded. There was something in this bill that was passed that is taking money away from the common school fund and therefore from school libraries. I sat on I sit on the weap
011board now and we just came out of a virtual legislative board meeting for our organization about going to our state representatives because that could be a thing down the line where the library funding would not be there if everybody starts to go after the common school fund. So they already for the next bian budget it's tell what what kind of funding are we talking about? Well, it's what it trickles down to us. Do you know I that I don't know yet. We're not aware. It could take, you know, a few years for that, but it's the idea that others would start to go after it. So, because that is not like it's not coming from our community. It's coming from the state. Yeah. So, thank you. Not a question, but a comment. I just want
012to uh my son is a fourth grader and he did snap circuits with you in the library and put them on his birthday wish list and got a couple so he loved them and we had never heard of them until I did them at school. So thanks for that exposure. Yeah, he loves them. He plays with them all the time now. It was a big thing for some of our, you know, students. I was surprised how much even the girls got Yeah, he really likes them. Good. So, you typically think of the library as a quiet place and then I see that UNO is one of the options out there. How does that how does that typically work out there? It's not always that quiet. Sometimes like when um they play they get a little
013noisy. It depends on the hour too. You know, certain hours are it's okay. We don't have the kids we have, you know, they're coming in to do that and kind of relax a little bit. It's like the coloring or the jigsaw puzzles. It's a big relaxation thing for some of the students, especially at the high school level. That's really nice to hear. It's good to offer those non-technology based ways for them to regulate. Mhm. There are no other questions. Thank you very much. Yeah. Yes. Thank you. Thanks. All right. We'll move on to 4B, superintendent report. Okay. as uh Jesse kicked off, you know, we had major storm event happen over the weekend and you know, we know a lot of uh families in our our district have um you know, suffered some some damages,
014so we're very sorry to to hear about that. Um uh as far as the district, you know, we our properties uh fared actually quite well. Um the big the big concern we get these big rains is always the high school. Uh we've had some flooding issues in the past in the lower level. Uh and it has to do with some of the drainage off of our our roof that will obviously be fixed with the referendum, but we're not quite there yet with fixing it. Uh fortunately, uh Todd Iverson and the entire high school staff did a fantastic job preparing our facility. So, we did not have any standing water anywhere in the high school. Um which was just unbelievable. was something I like I think I texted you all possibly yesterday. I went in at
0156:00 a.m. and was expecting to find Oh my gosh. And um our our custodial staff did a wonderful job making sure we're prepared for that. Um that being said, Edertton had a little bit of water come through a window on the lower level into the art room. Uh but our custodial staff was able to clean all that up this morning and there there was no significant damage there. We had a few ceiling tiles just throughout the district that had some wet spots. Uh Todd's got the building or the the roofing people to come out just take a look to make sure everything was okay. But again, we did get 10 inches of water in a short amount of time. So, you know, we're looking at that. That's from areas that were already roofed. Recently roofed.
016Yeah. Yeah. Not areas that are going to be roofed. No. Yeah. There's a few spots where So, he was going to look at they were going to look at it. You know, again, he's trying to figure out is it is it somewhere we're always getting something or is it just 10 in? Who knows? you know, um the the school forest had probably the the most, you know, there's that creek in there, the drainage creek in there, so you could see how high the water actually got and it got very high. Uh the bridge that's in there got moved off of its where it was. However, Carl this morning actually got it right back to where it needed to be. So, that's all repaired. There's one culvert in there that got a little bit um moved,
017but water is still flowing through it. It's just it got moved a little bit. So, we're going to be updating that or fixing that, you know, as we're able to. Um and then, uh finally, uh well, the the new field and all that kind of stuff down at Falcon Field looks great. There was no no issues there. And actually, um, I was most pleas well pleased with everything because we didn't have significant damage. But, um, when I came in yesterday morning, I expected to see a pond at the baseball field. But, if you guys notice as you're walking in, actually, there's not even any water out there right now. Uh, so the the regrading and the the drainage stuff that we took care of this summer actually worked really really well. So, um, so overall,
018you know, I think it's just a big kudos to our our buildings and ground staff for getting us prepared and, you know, we we were able to avoid significant damage in any of that. So, um, moving on just a little bit, we had our administrative retreat last week. We had on on Monday, we we worked with Dr. Lee Pritzell, who, you know, the board has worked with. I think our administrative team was also pretty impressed with some of the work they did with him. We had uh the second day Adam actually led it for us uh working on you know our staff evaluation system. And then finally on Thursday we we had our schools share their their action plans uh based on our strategic plan for for the coming year and they we were able
019to provide them feedback before they finalized all that. And then after lunch, we we went out to Weir the Weir Nature Center and volunteered out there uh for the afternoon. And I can we we um cut buckthornne, which there's a lot of that all over. Um actually Dana Ryan, Dr. Ryan said today uh that she's able to everywhere she goes now, she's looking for buckthorn. So um so she's she's a outstanding uh identifier of buckthorn. So, not only did we volunteer, but we learned uh quite a bit along there. Um, by the way, the the Weir is a great great place. I mean, you guys have obviously probably all been there, but um we got a little behind the scenes tour, too, and heard about some of the work that they're they're doing there. So,
020really, really great. Um, last week we also held our intro to kindergarten and transition to middle school entrance classes. And so, it was great to see students, finally some students back in our building. We still have our ninth grade readiness c course uh later this month and then that will conclude with on August 22nd with a tailgate before the first home football game. So if anybody's around the evening of the 22nd that's our first home football game. We and then we um we have new staff joining us next week uh for their orientation starting on Monday and then the following week the 25th all of our staff is back. So, boy, the summer is has gone quickly. So, that's that's really what I have for you. Sounds good. Thank you. All right, we'll move on
021to Good question. Oh, sure. Is there going to be like a grand opening event for the new Falcon Field? Yeah. So, um yes, we'd like to uh we may have to do that with the uh in conjunction with the first football game. We've been waiting because we want to get we wanted to get the track done, but the the track painters got delayed with some weather and then this weekend they were supposed to be here today to start and with the weekend they had to they're finishing up in Mosqu and they're coming here. So, um we're we're trying to we're trying to play it out like play it out right, but we're going to see how it how it goes with getting the track done because we wanted both to be done before we had
022a kickoff. If nothing else, we'll do some kind of kickoff on the um for the the home football first home football game on 22. Thanks, TBD. Sounds good. All right, we'll move on to five discussion with future action. A consider policy updates 342 first read. Yeah, I uh we we met the the policy committee met. These are the, you know, NEOA semian annual updates. Uh, 34-2. Uh, this is really a first read of them. Um, not not there's not a ton of, uh, major changes to to any of the policies. The committee actually had very very few questions. So, uh, we're putting them out there. A couple things just as you're, you know, looking through them over the next couple weeks. Uh, the first one's policy 5411. That's the one we just approved before July,
023the July 1 deadline for act act 20 with the, you know, the retention one. Uh, that's been updated a little. I'm sure it's going to be updated with every single update we get. So, just just, you know, be aware of that. Obviously, we had to have that on the books by July 1st, 2025. It doesn't go into effect until well, you know, as of right now, September of 2027. So, as Act 20 just kind of resurface or keeps getting figured out, um we'll do that. Um another one just for interest, there's there is a um 4213. That's just one just again it's one little change and it it basically says staff who who volunteer for things have to be able to do what they're volunteering for or else they're um that puts us in kind
024of a liability situation. So we're going to just hit that home with our principles. And then you know other than that there's there's not a whole ton of one uh different ones. There's there's one other one and the number escapes me right now, but it's about um if if teachers are texting back and forth about a student with a uh with with a parent, which we've, you know, we've we've said don't do. Um now in in policy because technically that's a student record. Uh, so teachers are going to have to figure out or whomever is texting back and forth is going to have to figure out a way to keep those records in case there's uh some kind of a a student records request. So, uh, we're going to point that out, you know, after
025you guys if you approve the policy, we're going to point that out to our staff. Um, we have lots of different methods to be able to contact so our teachers shouldn't have to use um, text messaging with parents. It's really not a good thing to get into uh, between teachers and parents. But other than that, um, as as always, if you have questions, please feel free to email them to me and I will get them back to you in a very timely manner. But there there weren't a ton of major major uh updates. Sounds good. Okay, we'll move on to six, announcements. Any announcements? Seeing none, move on to seven, meeting debrief. I just have a quick question for Brady. Are there any resources for families with the flooding? Like um even just mental health
026resources just because for kids if they had a significant amount of flooding it may cause anxiety or unrest. Uh we can I can look into that for you. Okay. Jack I know we have the parent we have the mental health partnership with Aurora. Correct. Yeah. Yeah. And then one other thing I just failed to mention this at the beginning with the tenants. Um, Alisa Alicia did tell me that she would not be here this evening. Just forgot to mention that. So, just wanted to clear that up. Okay, there's nothing else for meeting debrief. Do I have a motion to adjourn the meeting? I'll second. Second. Okay. All in favor? Hi. Hi I.