001[Music] Heat. Heat. [Music] Heat. Heat. [Music] Heat. Heat. [Music] I will call the meeting to order. Uh this is a meeting of the Winn County Community School District Board of Education. It is October 6th, 2025, uh 6:30 p.m. We are in the Winn County Middle School Library. Meeting notices were sent to members of the press, members of the school board, and were posted on the front doors and/or in the vestibules of district school buildings. This is a meeting of the board in public for the purpose of conducting the school district's business and is not to be considered a public hearing. There may be a time for public comment as indicated in the agenda. The meeting will also be available to watch live at www.youtube.com. Please rise and join me in the pledge. >> I pledge
002allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Roll call, please. >> Stnner, >> here. >> Cowards, >> here. Veric >> here. >> Aman >> here. >> Harder >> here. >> Hundi here. Hansen >> here. Uh recognizing the administrative team, we have Dr. Mashad, Mrs. Horvath, Mr. Maner, Mr. Pitch, Mrs. Dodd, Mr. Dner, and Mr. Jerbeck, and Dr. Larson. All right. And visitors, uh there is a signup sheet in the back if you would be so kind as to sign in. And we will have open forum at this time. And we have uh Miss Amanda Kat. >> Oh, I'm skipping. >> I'm sorry. What's >> it was just that was just gonna be me.
003So, >> did you put Did she put me? Go ahead. >> Okay. Okay. >> Oh, I make something up. >> Okay. >> Yes. Come to the microphone, please. >> And your name, please. >> My name is Chris Kat. >> Okay. Thank you. >> I live in Larson. So, it's school board appreciation week, I hear. So, I'm one of uh six, five community members. So, um present tonight. So, this is great. Excluding of course the faculty. Um so, while I come often to challenge you all, um and uh that's awesome and I really appreciate your soundboard to all of the challenges I send your way. Um that's cool. Um, I want to say thank you to all of you on the board. Um, I know it's not easy and it takes a lot of your time,
004so thank you. Um, continue to challenge each other like I know you do. Um, so I really appreciate that. So, thank you all. >> Thank you very much, Chris. >> All right. Um, and then moving into the uh open forum will be closed. We'll move into open session. And I would entertain a motion for the consent agenda. So move >> second >> motion by Kundi, second by Varage to approve consent agenda items A through O. Um any questions or comments from the board? Um I would just like to thank again our generous um or the people that generously donate to um different areas of the school. Um we do have very generous community members. So we appreciate that. Roll call, please. >> Stellner, >> hi. >> Cowarts, >> I. >> Veric, >> I. >> Ecman,
005>> hi. >> Harder. I >> Kundy. I Hansen. >> I. Uh, safety plan approval. Um, this document was in your packet. Um, anything to add, Dr. Larson? No, other than I figured it was um timely to approve because you'll see you were asking approval of a policy that can uh ask for you to either approve this plan either annually or every three years. So I thought well we just might as well get it on the docket. So um we were just updating as we started the school year and it's also we have the Alice drill that you'll be reviewing as well. So it's just time. >> I move to approve the safety plan as presented. >> I'll second it. Motion by Bar, second by Hansen to approve the safety plan approval safety plan as presented.
006Um, this is a very long document, but I appreciate the thorowness of it. Um, and if are there any questions or comments from the board? >> Yes. Um, so I have we did discuss this a little bit in committee two weeks ago. Um, and I'm it this didn't occur to me during that meeting, but I've since had some parents and some community members approach me about it. And I'm a little bit concerned about the the lockdown portion of Alice, but just solely for the middle school now. Um, just because structurally it's quite different than the elementary and then the high school. It's got a lot more glass. Um, and so I'm I'm feeling like like I know Alice is like overall districtwide, but I'm feeling like as far as the middle school specifically that the
007lockdown portion um isn't really applicable anymore and perhaps we should look at some extra precaution or safety measures regarding that. >> Um, we have and already did. That's why we have our emergency doors, the doors right up here that um certain people have buttons near their desk that close those as well as down here. Our camera system is brand new where it actually tracks people in this building. So you have a face and they can track. So there are lots of extra protocol that have been put in place, lots of conversations with teachers because nobody disagrees. It's new. Um so lots of strategies that I prefer not I can talk to you privately about that because there spaces um >> y near the science area that people um so there's lots of spaces but yes
008and that's why we practice too because keep in mind Alice also um there might be a situation in the office where we go down and lock down but then I guarantee you this building is if there's an int sorry sorry Jill if there's intruder in this building teachers have that opportunity to make that choice of to get out of the building or to barricade in place so there's lots of options but again if it's a lockdown because we are concerned about something going on within in the office area, our kids will be locked down right away. >> I guess I'm just more concerned about like, you know, they can like it says, you know, if you read the L for lock down, lock down a barricade, lock door, shut off lights, barricade door, spread out
009in the room, have counter devices ready, and do not open the door for anyone. But like all of the rooms have these glass windows, so they can't they couldn't even hide. >> So, and I've had um I I did reach out to local law enforcement about this. they did reach out to um like our state representative I've talked to I've had several concerned parents and so I just want to help you know >> well I I mean in the whole planning of this building I would say this is probably our safest building in that type of event um from I mean we have some type of safety glass into all those classrooms they have to breach pretty much what two doors at the front here to get in here. >> Yep. And then to get
010out of the office too that there's a magnetic lock as well. >> And so if there's any if there's something going on, they're going to hit those buttons and those kiddos are going to be safe, you know, from >> I appreciate that cuz I'm sure there's stuff I missed that was before I was on the board. >> This was this was discussed thoroughly with the board. Um, and it was a concern the board brought up. So, but I honestly if there was any type of emergency in any three of the buildings, I'd want my kid in this one. >> Okay. >> And our local PD has gone through all these spaces and we've talked about all the safety protocol even before it was built >> and they're very much on board and supportive of the
011work. >> I did reach out to them just because I wanted their their opinion on this as well. As far as the buttons go, there was one thing that they sent me on a mission for and that was to to ask if those like if those were be to pressed here, does it automatically alarm them >> and they if not they would like it to because they said they would not even want >> department but I will have to check on PD because the fire the fireman just came through >> I don't know a couple weeks ago just because it's a new space for them to >> and that's what Chief Soriel said that it does do that for the fire department and he said that he his his wish Katie like >> yeah he
012said that he doesn't even want us to have in his words he didn't want us to have to even think to do it or waste the time to do it just if we if the button is pressed that it would like automatically alert the winn county >> check and one reason why I'm a little hesitant because there could be a lot of reasons why we shut those doors that's not necessarily a 911 call >> ah okay so but let me check um I do know that I'm going to say us veteran admin probably all of us will call 911 because I shared I believe I can't remember you guys or not um gas leak at the elementary school 15 years ago. >> Oh yes, you did. You shared that in committee so maybe not everyone
013heard that story. >> Also we were um evacuating and getting our state because we really didn't know what was happening um or where the gas leak was coming from and also we looked at each other and like who called 911 and nobody had. So, I know I can only speak for all of us veterans that we'll probably all be doing it just because of that paranoia of not doing it that one time. Um, so I think but I will find out that answer for you. But again, there could be other reasons why those buttons may be pressed and so I just don't want to say for certain. >> Okay. Unless I know here. >> Anything else? >> Um, one thing I noticed was just that there was a lot of references to 911 to be
014able to get out. Um, I'm assuming that if you just dial 911, it works as well. >> Yep. >> Okay. >> That was just changed this year, wasn't it? >> That was just changed this year, right? >> Yeah. When we update it. >> All right. Uh, roll call, please. >> Cowarts, >> I. >> Veric, >> I. >> Eman, I >> Stellner, >> I. >> Hansen, >> I. Um, and then piggybacking on to that, we have the Alistral review there here. Sorry, the the safety plan was very long. >> Yeah. We're required um to do safety drill or safety drill of this sort um once a year, but we do generally do it twice a year. So, this first one we just kind of reviewed. Allison made sure kids um knew what it was about and
015the protocol. And likely this spring we will either actually u walk to the park or do a barricade. So, I would entertain a motion to accept approve. So >> second >> motion by Harter, second by Veridge to approve the Alistral review. Any questions or comments from the board? Roll call, please. >> Veric >> I. >> Nman, >> I. >> Carter, I >> cowarts. I >> Hansen >> I uh we have four policies to go over so I'll turn that over to Mr. Kundi. >> Okay. Thank you Donna. Um the policies that are presented tonight uh we had met um as a committee and we are bringing them forward for the recommendation of approval. Um the first uh um policy, policy 144-5, uh board member behavior, communications, and code of conduct, um clarifying language has been
016added to several provisions as well as district reference to conflict of interest. Um on the very first page 8-1 um you'll see that there is uh uh some new language in the second paragraph as well um as some that we had taken out. Um the conduct by board members that compromises reputation or the legal position of the district are prohibited. We took out the reputation or okay as we go down through the policy uh letter C uh be familiar with and comply with board policies including policy governing board member conduct and ethics rules of compatibility of office qualifications of the office and conflicts of interest bylaw 144-3 conflict of interest the new language there um any Another question on 8-1. 8-2. As you go down through, you'll see um the addition of the the new
017language disclose any actual or perceived conflict of interest. Any question on 8-2? 8-3. About halfway down through the policy, the new language, board members are expected to maintain and protect the privacy of district records, including student records and communications received in close session meetings of the board. Board members must also protect and not disclose records consistent with and governed by the Family Education Rights and Privacy Act. As you go down through under enforcement, you'll see the the changes uh in formal removal restriction and referral in A through D. Any further questions on 8-3 8-4 as well? um on the top of E and F basically the changes of referral and F and other policy 7440-3 small unmanned aircraft system drones Winnie County Community School District does not currently have this policy and in where recommendation
018is of adoption for ease of reference the title has been modified to include the term drones and the language has been updated consistent with Wisconsin Interlastic Athletic Association administrative policies and procedures. As we go down policy 7440-3, you'll see the options of option one. And under option one, the very first uh sentence, any individual who violates this policy may be shall be referred to local enforcement and/or subject to discipline if an employee or student. We are not putting a check there. We are not suggesting option one. We are suggesting option two. The board prohibits the operation of small unmanned aircraft systems commonly known as drones at any time on the property that is owned or leased or contracted for by the board at any time by any individual who is not authorized to do so
019by the district administrator. the new language as you go down. If drones are used during high school athletic activities and/or events, the use will adhere to the Wisconsin intercolastic Athletic Association administrative policies and procedures. As we go down, the first um check that we see is to be authorized to operate a drone on property owned or leased or contracted for by the board, a staff member or administrator or vendor employed by the board must meet all criteria for the operation of and comply with all requirements and restrictions pertaining to the operation of any uh drones established by the Federal Aviation Administration. Um the very next uh place for a check mark we will check C administrative guidelines 7440-3 small unmanned aircraft systems. The last paragraph on 8-5 failure to adhere to by applicable regulations. We
020will check uh the area there of AG7440-3 administrative guidelines may result in loss of authorization to operate a drone on property owned or leased or contracted for by the board. Referral to local enforcement and or further discipline action up to and including termination. Any further questions on 8-5? All righty. and 8-6 there was nothing other than the the legal uh legal part 8-7 the next policy policy 7460 conservation of natural and material resources this policy is updated to provide the board with an outline of an energy conservation evaluation and implementation policy the existing policy language is confusing and does not provide options for the specific application of such initiatives As we read a copy of conservation of natural and material resources policy 7460, um you'll see there is some new language, quite a bit of
021new language in this. The board recognizes the need to manage costs of energy resources, explore opportunities to conserve energy usage and to explore use of renewable and sustainable energy resources. The district implements strategies which will conserve all forms of energy used, provide for the separation of recyclable and reusable materials from other refues. And C, we will have a check mark in C. We evaluate energy conservation and efficiency measures available in facilities projects including construction, renovation or maintenance projects. Um, as well letter D, we will have a check mark there. We evaluate the efficacy of alternative energy vehicles when purchased for district use to include considerations of CNG or EV powered vehicles. And then the next U paragraph, we will have a check mark where it indicates the district's efforts in energy conservation will pri prioritize
022sustainable energy when available at comparable long-term cost. All such considerations must balance the value of energy efficiency, conservation, and renewable energy source usage with the needs of the district both fiscally and programmatically. And the last paragraph, the board directs the district administrator to develop and implement both immediate and long-range plans to evaluate district energy usage and needs and where appropriate proposed measures to reduce such usage consistent with programming needs. It expects that the administrative guidelines and procedures established will be properly observed by all members of the staff and strongly supported both in educational program and in staff interactions with students. Any questions on that page of 8-7? Ready? 8-8, uh, policy 8420, copy of emergency preparedness. Um, this policy here is pretty much completely revised with the first page of 8-8 on the language and
023it's updated to reflect the crime the crime reporting requirements enacted by the legislature and effective for the school year. The law requires high schools to collect and report incidents as described. The first deadline to report um was already July 31st, 2025. The Department of Public Instruction has provided detailed guidance on the reporting requirements and the scope of district's obligation to identify, evaluate, and report covered incidents. The guideline, excuse me, the guidance link is embedded into the policy to encourage consultation with the step-by-step process that if followed will constitute a good faith effort at compliance. A client alert is also included with this update that discussed the new reporting requirements and its many challenges. In more depth, this policy title has been modified as well to more clearly identify that the policy includes the reporting requirements
024of the new law. Policy 8420, copy of emergency preparedness, um will fall down to school safety and reporting of crime statistics. You'll see the very second paragraph where we start out. Each school shall develop a school safety plan in accordance with state requirements and each school's safe safety plan shall be reviewed and approved annually or every 3 years. We as a committee felt as though that every three years um reviewed and approved by the board. The plan contains guidelines and procedures to address school violence and attacks, threats of school violence and attacks, bomb threats, fire, weather related emergencies, intruders, parent student renification, and threats to non-classroom events, including recess, concerts, and other performances, athletic events, and other extracurricular activity or event. The plan shall contemplate the use of tools to mitigate threats of school violence,
025including video surveillance, school resource officers, metal detectors, and other such preventive safety measures. In addition to responsive measures, the um additional language that we had put in is the fact that um at any time if there would be changes that would be brought up that would promptly with in accordance with the safety plan that it would be discussed for any changes. That's why we supported the fact of having it every three years instead of annually reviewed and brought up. We felt as though that with all of our safety plans in place and with administration and so on, if there are any changes that come with the law and so on as far as policy and procedure within the district, that would be updated and approved by the board at that particular time. It comes forth.
026Any other questions on 8-8? >> I just have a little one. >> Yes. >> Um when it's talking about uh violence um is bullying included with that or do we have another policy number that >> we do have bullying policy? >> Oh, I know that but I mean the other policy is separate from 8420 for bullying >> on the where are you talking as far as >> um the first sentence of the second paragraph. >> Um >> are you asking if we have another policy relative to bullying? Um, no. I was wondering if bullying is included in this policy in 8420 when it's talking about violence. I don't I just didn't know if that was a general term or or actual physical conflict. >> I would say not. I mean, if it rises to that
027level, of course, that becomes assault or something different, you know, but >> Okay. >> We have policy and procedures for that as well, >> right? Y Okay, Dean, are you? >> Yep, I'm good. >> Any further questions on 8-8 >> 8-9? Again, um most of this as you see in 89 is new language. I always like to state and point out the fact that when we have policies and we talk about the years um consistent with board policies and that is records of drills and related reports shall be maintained for a period of not less than seven years consistent with board policy 8310 public records that's in the very first paragraph. Um, as we go down through about halfway down, you'll see where the check mark is. The district administrator shall develop guidelines for the
028handling of all emergency evacuations. A crisis procedure checklist includes at least the following. And as I stated, we do have a check mark there by that particular sentence. And as we go down through this A throughM, I just want to point out a couple um that we had spoke on for sure to understand. Um, letter C, call 911 and notify police rescue. Call the district administrator. Second. Okay. So, that we're going to call 911, notify the police rescue, and of course, call the district administrator. >> Is second in there or is that crossed out? >> It is out. >> Okay, >> it is out. We're not going to sit and wait to determine who we want to call first. We're going to call 911. We're going to get a hold of the district administrator, but
029of course we're going to hope, and I don't want to say of course hope to, but call 911, okay? >> Not let someone think, "Oh boy, who do I call first?" And in that time period can be so crucial for any kind of emergency of of happening. Um the other one is letter H that we had talked about, secure all areas as applicable. We put in there secure all areas as applicable. the new language as applicable had not been part of the original uh language when we had read that. All righty. Any other questions on 8-9 8-10 um about halfway down or just about halfway heading towards the end of the policy. Um covered incident should be included in the annual report after the district becomes aware of the charge or citation and has obtained
030sufficient information to determine that the incident is covered by the reporting requirements. School administrators who become aware of credible information regarding a potentially covered incident shall, and we have a check mark there, shall notify the uh district administrator who, and we do not have a check mark, the principal will notify the district administrator and will request pertinent information from the involved law enforcement agency. and then the new language at the last paragraph and sentence as well. Any further questions on 8-10? >> So, I just want the board to know. So, I did submit our report by July 31st, but did not know at the time that you were supposed to get it. So, you'll get it next year. So, >> that's good. >> Okay. Um if there are no other questions um I would ask
031that one motion and we can put these as approval under one motion. I move to approve policy 144.5 policy 7440.3 or 003 7460 and 8420 as presented. Second >> motion by marriage, second by Harter to approve policies 0144.5 board member behavior communications and close contact 74403 small unmanned aircraft systems or drones 7460 conservation of natural material resources and 8420 uh school safety. Any other questions or comments from the board? >> Roll call, please. Admin. >> Hi, >> Carter. >> Hi, >> Kundi. Ei, >> hi >> Cowarts. >> Hi, >> Farage. >> Hi, >> Hansen. >> I >> um admin reports um that was in your packet for review. Any additions from administration? Questions from the board? >> I just wanted to make a comment to Monica. Thank you for the numbers that she put in
032as far as an estimate of currently where we are to budget. And I also appreciate the fact of her watching our fund 10 balance. I know we talk about this in of course the years that I've been on the the board. I'm always uh a strong advocate of maintaining um a fund balance and currently we're at uh 32% I believe and I know Monica and I talk back and forth between 20 and 25%. I know there is no set criteria but I appreciate the fact that we maintain what we do. >> We don't want to get too much in there though. Any anybody else? >> Uh board reports, any communications? >> Uh yes, I have one um from Kristen Wright and she is a third grade teacher. Dear Winnie County Board of Education and Administration,
033thank you so much for the generous donation from my father. Your thoughtfulness is truly appreciated. I am blessed to have had such an amazing father. Thanks again, Kristen Wright. Okay. Uh committee reports uh HR and finance >> uh we have not met but we are meeting after this meeting. >> Marketing and public public relations we have not met. Policy >> we did meet prior to the regular board meeting and we will have uh four or five policies coming at the October 20th regular board meeting. Um, in the packet, Mark, can you make sure um there was at one time that you were putting in the policies or Julie was scanning in the reason for the updates. >> Okay. Yes. >> Um, that's very help. I mean, personally, it's very helpful to look at that. So,
034if you could include that, I appreciate it. >> Um, okay. With that, I would entertain a motion to move into the executive session. >> So, move. >> Second. by committee, second by Sper to move into executive session under state statute 19.85 to approve executive session minutes from September 15th, 2025. The board will reconvene in open session and may take action on items discussed in executive session. >> Carter, >> I pundy. >> Hi. >> Cowards. >> Hi. >> Verage. Yeah.