001Order algiance to the flag of the United States of America and to the republic for which it stands. One nation under God indivisible with liberty and justice for all. >> Well, Mr. War is anticipating being 10 minutes late. is traveling back out of town and I've not heard from Elizabeth. The board will convene to executive session tonight to consider the employment compensation of performance evaluation over public employment by governmental body as jurisdiction exercises responsibility pursuant to Wisconsin statute 19.85 85 one plan C to consider a staff position. Uh doesn't look like we have any here speak. So pass that. Are there any items anyone wishes to have from the consent agenda? Hearing none. Is there a motion to approve the consent agenda? I would move to approve the consent agenda as presented. >> Second. >>
002Questions and discussion. All in favor say I. >> I. >> Post. Motion carried. And the camera that includes donations again of $1,500 from the Jackson Business Association to the music department and $300 from Mighty Pioneers to the football team. >> $2,000. Thank you for that and thank you my pioneers. Um and Mr. Guts, did you have anything you wanted to highlight on your report other than >> uh just a couple small things. Uh first one is just uh excited about the potential for doing those presentations. We've submitted the proposals to all those organizations. We're just waiting to hear back on them. Uh thank you to Sue today. She said she would be willing to join us. a little bit. I did have to make a statement that even though people would assume I was biased
003that it really was an outstanding presentation. So both way uh you should be hearing I would say WSB in the middle of August and rural school sooner. >> Okay, great. And uh you know Katie Grers's second grade teacher is going to join us as well. So um happy about that. Uh just also want to uh draw some attention to registration that'll be in a couple of weeks. Um thank you to our secretaries and Stephen getting some things together behind the scenes in anticipation of that. Uh also would like to thank in advance uh Becky White and Shelley Stenzel who will be joining us to offer interroation services. >> Mr. Schaefer. >> Um I'm just going to touch on two things uh in my report. The first one is uh um just want to make sure
004that's not on there. But uh that one I was a little earlier on, so I'll save that one. I would like to draw your attention to one major thing in my notes, and that is the uh the AP testing results from this school year. Uh there are a lot of things to celebrate. One thing that we do that's really special here at Sebastful is all of our students uh take the AP exam. Uh we we make sure that that happens. A lot of schools they pick and choose or they allow students to have the choice whether or not they want to take the AP. So when we're looking at like our data, it's really awesome because every student that takes an AP class takes the AP test. So some some that really jump out on
005the page and the chart in front of you are English lit and composition. Uh we had 15 students involved in that and every single one of those students passed. And when you look at the national averages, that is not only is that like unbelievable, that is unheard of. And so it's just a a a huge credit to our our English team and the work that our students put in. Also, another a great highlight is when you look at our pre-calculus students, uh we had out of the uh 19 students, it's 16 out of 19 students that that had passed uh pre-calc. That is not an easy exam. It is not normal. Uh if you did a comparison with other school districts and talking to people and other districts, what our students did in pre-calc is
006pretty remarkable. And then even looking at the AP bio, uh we had all but one student that passed. So that's 89%. And then on the back when you look at um the total number of exams taken 64 of them and basically 89% of our students passed uh with a three or better on the AP exam which once again if you look at that collectively ac across the board that does not happen especially when schools don't require other students to take the exam. So just a lot to celebrate. Those AP exams are tough. Every student that scores a three or above earns college credit. Uh so it's it's a big deal and it's a huge testament to our staff and our students for the work that they're doing. A >> big savings for the kids. >>
007Yeah. >> Um Mr. Schaefer, do you have a number like how many separate kids like how many different kids you know cuz I'm sure some math math and the English like how many? >> Yeah. Uh it was 35 students >> out of the So are they juniors and seniors or >> uh great question. Uh yes it is combination of both. Yeah and seniors >> I'll leave it to you if you think you want to write it might to celebrate you could do a little article for the Facebook page. >> Uh yep we already talked to it. Thank you. >> Wonderful idea and I'll write something up. >> Yep. No worries. >> Y >> great. >> Yeah it's awesome. Thank you. Um, we had the AD G&T report. So, if you had anything on that post
008questions, superintendence report. Thank you. I just want to highlight a couple of things. Our housing is transportation route, as I mentioned in our note on Sunday has been approved. So, that'll be um minimal fund addition. However, it sets us up in the future for any suit that sits within that two-m radius that we bust, we we get reimbursement for where we haven't in the past. So, a huge shout out to the team for putting that together. Um, just an update on the the ESSA federal dollars um that have not been released. It's about $26,000 for the district. Tasha will talk a little bit about that tonight as we build the 2526 budget. Our understanding is that money will come back probably December, January is what they're anticipating in more of a block grant form. So
009stay tuned on that. We're looking forward to seeing what that what that ultimately will look like. Um, and then lastly, I want to just again reiterate, uh, Tasha and Heidi and Stephen have been working um, endlessly on our Skyward finance system and have got to a point where when we do our purchases, when we pay people, everything will be electronic. and we believe it's going to significantly increase our efficiency inside of the department and being able to get items purchased for our staff. And then also the the turnaround of receiving items just makes the process a lot more seamless than what it has been in the past with the volumes of paper. So when you walk into the office, you won't see Heidi's desk full of paper. Um it's electronic. And then on to go
010alongside of that, WIA has gone to a new system for tracking uh state officials and local officials. It's called Arbiter. And we are going to as a district use Arbiter to pay for our officials. And again, this will create some efficiency inside of our department so that when an official is at the football game on Friday night, when he's standing on the field, the system will know that he's on the field. and then we set up whether we pay him the next day immediately or whether we do a once a week payment. So, that's something that I'm working with Brooke to be able to um continue to do that, but excited again um for some of those electronic efficiencies that hopefully will help streamline our ability to better meet our students and staff. I was
011going to bring you some information tonight, but the lightning strike took off my router and I've been in without internet for a week, so I can't print anything. Um, but I'm going to send you some information. I'm going to propose that we implement um some schools called it alumni distinction. It's a little bit like the the athletic hall of fame. This is alumni distinction. There'd be one or two people every year that have contributed something to education, to the community that Sebastian would recognize for their efforts. Um, and I've got um rubrics from other schools for it to look at and we can discuss that down the line if they want to implement something like that or not. Okay. I don't know if we have any committees. [Music] Um anything on the facilities. Um just
012continuing to get the summer work done. The um roofing is complete. Parking lots are coming up in the next couple weeks and it'll be a Friday to Sunday. We need to stay off of our parking lots. So please, if you see the yellow tape, don't drive on it. Um, it'll just make our life a lot easier if you stay off the parking lot. And we scheduled around any events, so we don't have any events on campus that weekend that we're doing it. I believe it's the last weekend of July. Um, but if the yellow tape is out, don't go in our parking lots. Our HVAC system, um, we're still waiting on parts, but we have the inside of the building ready to go when the new systems come in. And if you remember last year,
013we talked about the water line that needed to be lifted up off of the basement. that has been completed. So, um they've been really busy this summer doing the work that they need to and they will be working in the next two weeks on the path on the back side of the building where we want for our emergency exhibit. We're creating a path back that way. So, that's the big pieces of the work that they're doing. >> The the gems >> that is awesome. Yeah. Thank you. I'm going to circle back to one other thing for you to consider in the future we'll discuss in the future. Do we need I know our architecture works on all the financial information, but do we need all of those pages in our in our packet or do
014we just need a summary? [Music] >> No. No. >> It's not for discussion. and just say we'll talk about it at another meeting where you like >> um okay legislative uh yes a couple things going on. I did pretty much summarize the budget. Hi Jerry. A little wet out there. >> Did you see what's coming? >> Oh really? Oh boy. Well then you be moving along. Um, I did pretty much summarize the state budget. Um, some good things, some not so good things in the budget, but uh, it is what it is, I guess. And now, um, waiting on the federal budget. The, uh, CESA group is challenged by the lack of the federal funding because districts don't know how much money they're going to have. So they don't know what kinds of services they're
015going to be asking for from CISA, put CISA under a difficult position of staffing. We can't overstaff because if we don't have money coming in, we can't pay them. We have to lay them off. Um it's a real challenge for budget planning. and Aaron Belesky, our new CESA agency administrator, sent a letter to Congressman Reed and Gman and uh talked about the title funding hold and the problems that this is creating for CISA in a very wellcraftrafted letter. So, we'll see where that goes. And Wisconsin has joined multiple states in a lawsuit challenging the federal education funds that are being withheld, $72 million for certain federal educational programs such as migrant education, uh supporting effective instruction, English language acquisition, student support and academic enrichment programs, and so on. So, we'll see where that goes. and
016Tammy Dorwin. Senator Tammy Dorwin has uh joined with 31 other Senate colleagues in demanding the Office of Management and Budget release that money uh to the states. She uh has indicated that this is illegal to hold this money because it has been appropriated by Congress. So, that's where we're at uh with the budget as of this time. I did attend the WASB uh summer learning sympath that that uh item be placed on the August agenda. I would like to share some of the materials that I brought back from the conference. There was a very good session on strategic planning and how we're looking at this. Uh so I would like to share those materials together. >> Thank you. >> Do we have any idea on the three lunch programs going to be affected? What fiscal
017year? >> I have not heard any information of that getting impacted for us. I know for some other districts um because they offered 100% free. They were impacted as I was reading some of my WAS the information but I haven't heard directly for us Tasha have you on the free and reduced lunch and not >> the one thing I did hear is farm to table >> yes we don't we don't have so that has been [Music] >> table all farms and table >> yeah um we'll move on then to approve this student academic standards for 256 school year. This is an annual board agenda item that comes to the board for approval. Sebastical school district uses the standards that are recommended from the state without any modification. So I see your approval on that. >>
018So move. >> Is there a motion? >> So move. >> Question to discussion. All in favor say I. >> Opposed carried. Then we have the school psychologist contract. We've been working with Mr. Horner for several years. I would ask that you would approve his contract with the minimum 15 days for the year. He supports us on the people services side, our assessment side, identifying the needs of our Chinese population. >> That's pretty much the same. >> Yes. >> I'd make a motion to approve this site of this contract. >> Second question to discussion. >> I would just say that Mr. Warner entertain presentations on the media um that of course he brought it with his name who gave a presentation for the community and he had author during the day and Mr. to attend that
019so that he would have that background. >> All in favor say I. >> I oppose. Motion carried. >> Um the 2425 crime statistics on school property and 12 boards. >> Okay. Uh so yeah uh Wisconsin Act 12 uh mandates uh that public schools uh public high schools including independent charter and participating private choice schools must collect and report specific crime statistics to the DPI. Um I did uh below is uh on the report that you should have in front of you. Uh we had to make one report. Uh the reporting requirement includes any incidents that happen on school grounds during school hours or at any school sponsored event and involve violations that result in a charge or citation. >> Is there a motion to approve the report? [Music] >> Sorry questions and discussion. All in
020favor say I. Opposed. Motion carry. Um then we move to the milk bid. Thank you. I I would um seek your approval on the Curry Farms bid for our mouth for the 2526 school year. Um as I mentioned, we had some concerns with our provider last year and the price is a slight increase um than the other bid. However, we believe the service um was better from Prairie Farms. So, we would like to as an administrative team go back to Prairie Farms. >> Is that going to change? Cuz Kennedy just announced September he's going to change. >> Well, they want to they want to change the pyramid. >> Yeah. Get rid of the get rid of the 1%. >> It's illegal for schools to serve whole milk right now. They want to allow that. But
021now, but we don't have to worry. All we have to worry about is this right now. >> I make a motion to approve >> FA change down the road. >> Okay. Approve the bid for 2526. >> Second to Prairie Farms. >> Questions or discussion? >> All in favor? I opposed. Motion carries. that change and make sure the administration will and food service will whatever change they have to make. Um the 2526 storage tank liability proposal. This is um an annual insurance that we need for our storage tanks in the back. It is a minimal increase. Um, I do recommend, as I shared with you, to stay with the low-end deductible um of $10,000 rather than jumping to the deductible of $25,000 for that cost savings of a little bit less than $200. So, I'm seeking
022approval on the insurance bid for the $10,000 deductible option one. You >> move. Do we approve the insurance bid for restorations? Is >> there a second? for the camera for anybody listening. That's for the propane storage tanks. All favor say I. >> Motion carried. Um then we have the elementary student handbook. >> Um bringing forward the elementary school handbook. Um looking for an annual approval. Uh we did make some uh relatively minor changes throughout uh updating some dates, those kinds of things. Um since we've switched uh testing that we've done uh to use as web and star, we updated those things as well. Um we print student handbooks, so those will be printed with Alfie's updates in them. Um, but we do have a caveat on page three that indicates that uh if there are
023updates that are made that those will be made on the website and that is the most upto-ate version of that. My question says it says it says student parent student handbook is it sent home to the parents? >> Um, I don't know that we send it directly home. Do we ask the parents to sign something that shows that they are ready? So you don't get all these strange calls later in the year that I never do. >> We uh we it's part of our online registration. There's a signature sheet that says here is the handbook. You click and read it and it says you sign off saying that yes, I have read this. >> Oh, you do? >> Yep. >> So I have Elizabeth, you had some questions. Were did it apply to the elementary?
024>> Right. um in the the elementary handbook, the sick policy, um I I think it's really outdated. Um so I'm not sure the last time that that was ever like when was that looked at specifically? >> Um I don't know specifically, but uh based on your question, I was going to have our nurse take a look at that. Yeah, I just I would have the um the school nurse and I the DCMC the physician I think it's world Johnson I'm not it used to bey I'm not sure who the physician um is could give some updated because you it references the state um and I did not looking on the state department of public instruction website as as well as you know I just I didn't see any of that. Um so I just want
025to make sure it's up to date. Um, and I would also um encourage an in addition um to in the handbook uh in regards to immunizations um to consider adding a section that just says that we would encourage influenza and COVID 19 vaccines for our all children and their family members to reduce the likelihood of severe respiratory illness um in our school system. >> I'll talk to the nurse about what the most >> and we can bring that back once we get that information and then make modifications to the electronic. >> Sure. >> And just wouldn't reprint it for board to consider. So do that August September. Sure. >> Is there anything else you'd like? >> Yeah. Um, for the dress code, um, this is a hot topic at my house. Um, and I just
026in general, I think if you're going to have a policy, it should be enforced and enforced kind of universally. And I think dress codes are always difficult. Um, but one of the things is like it that for the elementary it includes like 4K students, you know, and I I think 4K kids can wear whatever they want to wear to school. Um, and so potentially like an age, you know, I don't know, you know, categories cuz if it's applicable to all and then the second grader sees that the 4K is wearing something, you know, they I just it should all be universal and I really don't think that like specifics on dress codes in elementary school are as important as they are in kind of middle and high school. >> I could say in the last
027seven years we really haven't had to address anything serious. Um probably if there's been anything it's been even in the classroom that hasn't been my level. >> Sure. >> Uh with the exception of there was a student early on when I first got here uh who wore a shirt that had um highlighted guns that was the only thing I can think of. >> Any other questions on the entering handbook. If there are not, is there a motion to approve knowing that some of this might come back to us, but approving as it stands right now? >> Um, I don't think we can do that. >> Got to get out to students. >> Okay. Well, you could in the sense that you revert to whatever is currently in place. So until the new one is approved,
028uh you take whatever I'm fine with not having approval until we can bring forward the additional information. >> Okay. I I move to table the approval of the the student handbook until next meeting >> elementary school. Is there a second? >> Sorry. Question or discussion? All in favor say I. >> Sorry. Request I would make is just unfortunately it's not me that's coming up with the information. It's the nurse that has to come up with that information. I don't know if I can bring it forward in the next meeting. Um I will certainly try to have the flexibility of the next two weeks >> work with it and as you say to the necessary and and if there are no other questions or discussion all in favor I >> opposed. Motion carried. >> Um the
0292526 employee hand. Um thank you. I need to call out two pieces. Um, in the May meeting, you approved a stipen for national board certified. I missed getting that in there. I'd like you to consider an amendment on page 97 where the stipens are that I would list the national board certified stipen for $2,000. Um, I missed that one. And then also, it was brought to my attention on the technology piece. I would like to on page 94 I would like to update that um to current uh social media which would be the Facebook as it currently is and then switch to Instagram, Snap, Snapchat, etc. So I'd like you to approve the handbook with those two modifications on page 94 for the technology and 97 for the national board certified. >> Do you have
030a motion written on that? I I do read it. >> A motion to uh a motion made and seconded to approve the handbook as presented and further amended at this meeting which would include those two changes and whatever else you might find. >> I think maybe we should call out those specific items. >> Sure. Further to include the change in updating social media national um based on Heidi's motion [Music] on their own doing those two amendments is their motion amendments employee. There's a motion. Is there a second? >> Second. >> Questions or discussion? All in favor say I. >> Opposed? Carry. Um, then we have the 2526 preliminary budget. Okay. [Music] Um, so first of all, I guess I would like to start off by giving you a basic close of what we're seeing for
0312425. um we are not seeing the deficit that we had budgeted. We are coming in under budget in a number of different areas. I listed some of those in your board report for you. Um those are none of these are final numbers. I kind of I expect it to come in around under a deficit of $500,000. So much improved from the 1.2 to 1.3 million we were talking about that was approved. That was approved. Yes. Um, if you have any further questions on 2425, I'm happy to entertain those, but otherwise I'd like to move on to 2526. Did that legislator start in July 1st, we're into 256? >> Yes. Okay. >> Yeah. So, I'm just going to give a brief overview of kind of the budget process so that everybody is on the same page.
032Um we begin our budget process in approximately January starting with forecasting and general observations and planning for the next year. Um our we pull our information out to our admin team and then to our staff staff build their budgets, bring those back through, they are reviewed by our admin team. Then they are um put into a preliminary budget. Randy and I go through that budget and look at all of the different items and make sure that we have, you know, a really cohesive budget that we're not missing anything or anything like that. Mid around the summertime, we bring a preliminary budget to you. There are still changes after that point. We still don't have all of the numbers from the state. We don't have enrollments that all of this depends on. So there there are
033changes that were are going to come as we go here, but the majority of the expenditures and the revenues are in this budget and are once we present a preliminary to you are pretty much locked in. Um that is how we begin our year from July to October when the budget is formally approved spending on that preliminary budget. So for the 25 26 school year, the general fund fund balance is is expected to end around 35%. So we're kind of improving back up to that healthcare fund balance, hopefully working out of that um short-term debt to short-term line of credit that we will be using in the next year to make ends meet. General fund revenues are expected to increase from 10.9 to 13.2 $2 million. The big change here is the referendum dollars. The
034referendum dollars shifted from debt back to operations. So, that's our change and that's filling that deficit that we had in this budget year. That's filling that hole. Um, we also will be losing a little bit of state aid or federal aid related to title programs. Um, in general, we're looking at a um decrease of approximately $50,000 in total programs. About $26,000 of that comes from title funding. Again, Randy talked about this earlier. We're hoping that that gets retoled as a block grant later on and that we may hear more about that as fall goes on, but right now we have pulled that from the budget so that we're forecasting as conservative as we possibly can. Um, general fund expenditures are expected to increase approximately $335,000. Our cost increases are largely attributed to wage changes and
035benefits changes. In the special education fund, we're looking at a budget increase of about $128,000. Um, again, related to salary and benefits. Our debt service fund, we are looking to defease debt again this fall, but we will not be levying for an additional defeasance or we're unlikely to levy for a large defeasance. So, we are still in discussions with Baird and working on modeling those options to what most benefits the district. In our food services fund, we expect our expenditures to remain level and we're expecting our revenues to go up. So, we're decreasing that deficit that we have, which is good news. We're finally turning that corner a little bit. Um, and then in funding, we are shifting a couple of costs to funding. funding is our community service fund and we will see a
036small tax increase but that's not um the overall levy will still stay within what within or under what we discussed at the referendum last year. So we are coming within or under where we told our public last year >> and the budget is still balanced >> and the budget is balanced. we will have a a small surplus. >> Um I do I just want to reiterate on the short-term borrowing to the community. That is something that Sebast School District has done for a very long time historically. I had the opportunity to meet with um Ed Joan and um he actually shared that back when he was superintendent, he had to do that short-term borrowing. And the reason for that is because we're so dependent on our local tax dollars and not dependent on federal and
037state dollars. So, even though our fund balance is healthy, um we will still end up short-term borrowing next year and probably for a foreseeable future because we don't have that cash flow surplus because we only get our money twice a year. So, in general, we're very positive with what we're seeing with the budget and what we've built so far. We feel very good about it, very confident with it, and prepared to move forward into the new year with this. Excellent questions for Tasha. >> Compliments Natasha for really putting the hard focus in order this past year. Well done. >> Thank you. >> I think it's interesting there are no property system property values over the last what 2023 almost $500 million. >> We're doing a good job. That concludes our regular business. So, we'll take
038a motion to um to executive session. Motion to a second executive session. Roll call. Elizabeth. I I call to hear at 6:37 6:37 p.m. I'll go back in open session and I'll take a motion on the staff position. >> Questions or discussion? All in favor say I. I posted motion carried. Um our next regular meeting is August 20th. Sometime in there in August there will be um new staff breakfast if you let us know when we administer on Monday. Love to see you guys here. Okay. Is there a motion to adjourn? Motion to all favor say I. opposed. Motion carried at 6:51