001to call this work session of the LCSD1 board of trustees. I will turn it over to Dr. Thank you, Madam Chair. With We'll get started right away. We have our whole bunch of folks here in the room with us tonight to talk with us about the capacity study recently completed for East High School. So, take it away. Uh maybe we'll just start by introducing ourselves first and I'll give you a few introductory comments and then I'll turn it over to FBA to present. So Shelby Carlson, I'm facilities division administrator with the state construction department. I'm Rich Merrill, FDA uh project manager here at Cheyenne. Hi, I'm Moren Rusky. I'm a vice president. All right. So I've visited with most of you before on a Mercer study. So you understand uh why we do them. This
002particular Mercer was driven by a capacity need when we projected out the capacity looking out eight years into the future. Um you might ask why eight years. Um the system is set up within our rules and regulations to consider eight years out. We're supposed to be five years after the opening of whatever remedy we recommend. Um and then it g so that gives us time to construct and design and so that's why we look out eight years and when we looked out eight years um East High School um did have a capacity need and so our purpose when we did this is to look at all the potential remedies to resolve the need for capacity and uh still cons uh deliver good quality education services as required for the district. Um so the objectives we
003looked at the capacity we looked at the projected enrollments we um consider adequacy standards for that facility we look at the long-term solution and then we also um look at the cost efficiencies um and the educational outcomes. Um, we did hire uh FEA to perform this Mercer study. Um, and so they've been working on it for us. And so with that, unless there's any questions for me, I will turn it over to Marine. All right. Thank you. So, um, as been stated, the trigger here for this most cost-effective remedy was capacity. So, the school is currently over capacity and projected to be over capacity. And the issues that they're having with that are several there are several issues that they have. A big one is uh lunchtime overcrowding in the cafeteria being able to serve
004the students and then a lot of issues with parking availability as well with the over capacity. And you can see kind of just a general graph here of the enrollment and the projected enrollment. So when we do our enrollment analysis that looks out compares a lot of different ways of looking at it and it's um you know projected to be over capacity for a while. So to determine what remedy be remedy would be most appropriate we have discussions with the district. We talked through both non construction and construction alternatives. So the first thing is to do nothing right to just maintain and go. um but that won't you know solve any of the capacity needs and um we wanted to maintain the boundaries triad boundaries and everything. So that was not an option that was
005considered further. We looked at other community partners looked at you know is this something where we could have some community colleges or others um and none of those really were uh were good answers to to meet that capacity need either. So then we looked at three major construction remedies. Replace the existing high school on the existing site. So new building on the same site, new building on a new site or doing some sort of addition and select space reconfiguration. So those are the three that went through further analysis for both financial and then um benefit analysis as well. So the final financial analysis of those three remedies um you can see here we do a full analysis where we look at first-time costs, we look at maintenance costs and we look at uh operational costs
006and then we do a present value analysis that um helps us look at a really comparable look over that 20 year period to really be able to compare those alternatives costs um in f looking at future dollar and current dollars. And so the present value that full analysis we did showed that addition and select space reconfiguration has the lowest present value cost. So that's just the cost side of the most cost effective remedy. And so it'll look at the effectiveness side of the most cost effective remedy. We utilize a process called choosing by advantages which is really looking at the benefits of these remedies. And it looks at advantages of remedies comparable to each other. And so couple ways that we do that. One is there are some requirements that all remedies we look at
007have to have. So they've got to meet um adequacy standards. They've got to meet accessibility building code. They've got to meet the capacity need the trigger for this Mercer and they've got to also maintain um a good condition. So those are in all right. So all remedies will meet those. And then we worked together. where we had a couple of sessions and workshops with district representatives and state construction department representatives where we identified factors. Okay, what's important to you? What's important to the community? What's important overall? And you can see some of the factors we look at here. So things like program disruption. So what are the advantages of one remedy over another in terms of limiting program disruption? Um excess reducing excess square footage views to the outdoors. um and ultimately meeting the capacity
008need. So which remedy is going to meet this capacity need in the most effective manner was one way that we looked at this. So we go through this process, we've got a couple of sessions, we talk through it, it's very consensus based where everybody has a say. Um and then we looked at all that together. And when we look at that benefit side for this, the benefits showed that the addition and select space reconfiguration also had the highest advantages as we look through all those factors and you can see here on the bottom left how they they compare to each other. So when we when we plot these together and say okay we look at price and cost over time and benefit and advantage the addition and select space reconfiguration which is really a a
009flexible option for the district where instead of getting very um prescriptive to say you will put your addition here uh to meet the capacity need we met with them and we talked about various options that could work and then the remedy is bas based off of that but doesn't go to that detail to allow that programming to be done at the design time so that they can really meet the district's needs um at that time. So it's it gives them some flexibility to really work out the the best solution. So as we did our analysis both from a cost standpoint and a advantage this mer this Mercer has the most the lowest cost at the most advantage and you can see where the other two plot out as well. Any questions or comments or addition
010you want to share with the addition and flex space reconfiguration what's involved in that in that option? Sure. So that is looking at potentially either um adding additions to the sides of the buildings. It could be we looked also at the potential of adding a third story. Um and then also that select space reconfiguration is really looking at places like the cafeteria that are that are really causing some issues and um doing some reconfiguration. And as depending upon where they put the additions, uh it may also include some reconfiguration of other classroom spaces just to get the classroom adjacency and all the programs where they need to be. So I might just add when we we looked at it, we're looking at adding 413 seats basically. So it comes out to 17 classrooms um is
011what what we're looking at. Some of those are general science classrooms. you know, work with the district on on what that classroom breakdown should look like. And obviously, as we design those forward, that's why we delayed actually figuring out all the specifics now because once you put your programming together and you get your architect involved, they can decide where really that best serves the district and school. And from a cost standpoint, this option is so much um less cost than the others. it could double in cost from what we've seen before and would still be the most cost effective. So, we want to let that architect get involved and decide how to best listen to the needs of the district. Um, when we look at reconfiguration, um, we're talking about cafeteria. We know you need
012some additional cafeteria space. So, to put cafeteria space in, um, looking at the kitchen, um, looking at those serving lines, we know they're having a hard time getting the students through quick enough. So that was a place that we've looked at reconfiguration and how do we move those students through more efficiently so that they have time to sit down and eat and space to do so. We looked at just uh CTE industrial lab and then of course you have um additional space needed for restrooms and proportionate additions for some of those common spaces that we would be looking at increasing due to 413 fields is what we're projecting. Can I ask questions now or do you want me to wait till the end? I say ask questions because I think you're about to couple questions.
013One was I thought I think it's interesting new school, new site was less than new school, same site. So I get that you have to demolish the old building, but do we have land already somewhere or is that included buying land somewhere? I think the big cost that you see there is in order for us to build on that existing sites, we have to build new swing space to put those students somewhere to house them for that length of time that we are renovating or replacing them. So I think most of that cost is okay and swing space, excuse me. Second question, have a grand two grandkids that go to East. Uh there there's not enough locker room. So this new addition will be currently the students there don't there's not enough lockers. So obviously
014the new addition they'll have they'll be adding lockers to I would say we didn't get that detailed that will be something as the designers get going and they work with the district on education they those decisions will be done. Um the school is not new you know I mean I know it's not being done for condition but as far as I know it's over 40 years old probably older than that. Um so what is the plan with this to make sure that this new you know re restru and and reconfiguration will last sorry I will last for any period of time before it meets um condition. So the condition on that school is at a 0.06% 06%. The building is in excellent condition now for its age and it is it is an older school
015in 15 years I believe but it's been well taken care of. It was built well to begin with and it's got a lot of life worked in it. That condition is going to take a long time to ever pop up to where we would see a.3 condition. I have a couple questions. So I noticed in the report it you sort of right at the beginning talked about you didn't really delve into the possibility of um reconiguring the triads and the reason was pretty big. Can you tell me why that non construction solution was not that as closely you I think you know along the same lines as we did with the elementary school. We like to try to keep those cohorts together um so it increases the movement of students and so we try to
016keep it together just keep them in their same triads rather than just start moving them. um you know central is starting to peak up there where it might hit a capacity need um eventually certainly it could be something that we could have looked at but we just didn't feel it was the right right thing to do for all the reasons we didn't I think or if I could say some of that the capacity you know as we had these mercers done here um and been going back to the past we're to the point where with the growth central strength actually is at capacity. Um so moving anything there. Um we looked at some of that and this last one even bringing um one elementary over puts that all over capacity then in the high school
017there. Um in the east side we have to look careful. Our junior highs when we move the ninth graders to high school, our junior highs are not usually capacity. However, Carrie is pushing capacity. It's in the 90% um as well. So sometimes when you start to adjust um and I will say these guys have recognized our triad capacities which in previous Mercers through quite a few years back even prior to me being here if you look at them they looked at district capacity um which is what they look at in a lot of districts because it wouldn't matter right so then um the time would come when Hobbs or uh you know there was a point when Jess was over capacity well the fix to that was there was room at Rossman So bust your
018kids over there. It didn't matter because they looked at the district. Wherever you have capacity, we're not going to fix it if we can move the kids. So these guys have recognized our triads um because we're set up in those currently and have those boundaries um to start, you know, shifting and shifting up piece of a triad over. Um when you have cohorts starting, you know, as early well in kindergarten, right? So they're going to go all the way through. you you have to start somewhere with an elementary and have the room through the se both secondary schools to get there. And of course our 56 um changes that up too and we're in the process of another one of those that I think those have to be established before you can look districtwide and
019see exactly what's going to happen in all those capacity. But currently we're 120% in the east triad secondary our high school and I think 102 or 3% in central and 90 at south and our south is the one growing the most with new developments. So shifting something into that currently could just be shifting a problem into that that any and by the time this remedy is done um we'd have the capacity issue or the um so there are some of us that were not here for um the discussion last fall. Um so you started this by saying that you know this is something that will come up in the next eight years. Can you walk us through like so you know there's there's a whole list of schools statewide right that had Mercers Absolutely. So
020um capacity studies you currently are at 112% um really when we look at what's happening with projections in general if they're dropping but at eight years you're still over like 107% or thereabouts. So by statute we are supposed to look at what the projected capacity would be five years after we construct or implement the remedy. Okay. So so after we finish the renovation um the addition and the space reconfiguration we look out five years beyond that. So we're projecting that time frame is three years. And so that is by statute and then our rules and regs come in and say we'll anticipate a total of eight. And so that's why we look out that far. So I think we think about when that was created we were generally on increase in capacity. And so we're
021looking out we might only be at say 95% now when you look at the projections are going up that we would have that addition in place. Um and so those are just changes that have Okay. So if we would concur with this piece tonight. So we I guess how does this fit in with all of the other things that you know we don't have any money for this? Like this is not something we have funded something we'll have to ask for funding for. How does that fit into all the other funding that's being asked for? What is the time frame on that kind of thing? What would that even look like? Yeah. Um, because we want to allow the design consultant to get in and involved and start looking at what this design looks like,
022we are going to make a request for design only at this time. And so our our we plan to ask for design monies this coming session. So it'll go before a commission in July for approval. Then it moves on to select committee to the governor's office and then to joint appropriations and goes through that process to be considered in the 2026 session for design only. And then our anticipation is dependent on how well that design comes together that we would be prepared for the 2027 session to make the request for the construction. I think our question is twofold. Number one, we have all this construction and costs and all those things that we are currently dealing with. Thank you. Um for the elementary schools and all that from the previous study number one. Number two,
023the legislature just nixed Gillette which was already approved um this past year. So why do we think that they're going to approve something like this for their So um take that in two pieces. First of all, let's talk Gillette a little bit. Gillette was fully funded in this session. Now it was out and then it was in then it was out. It came back in. So they put it into two different appropriations. So it is funded. Um actually in the end we did very well and we got everything we asked for this past session. So our projection for this particular budget uh request we will be asking for Hobs Elementary School. Um we are working with the district on potentially do we look for the art demolition money and abatement money. And so those those
024are the two things we're looking for the Larmy East uh design money. And I think I think that's all we're putting in this request for this district. I don't think I we talked about asking for the construction funding for East. Our feeling is we just don't really know what that looks like and we don't we want to go in there with the justification to the to the legislature when we go saying this is what we need. This is what So we just we just going to put that request right on in there. And do we have any say in that? I mean, I think I think I can speak for us to say that we'd rather have art done. Well, the money is already the funding's already in place for we're moving. So, we have
025to be able to tear it down before we can build it. Uh, actually, it's on a separate site, right? I mean, it's going to be shifted over from We do want to tear it down. We do. Um, it can be built on the site without with the school there. However, the plan is to not do that demo. Um, and there's a lot because the way that money was funded is is I'm not 100% sure why that demo and abatement is not somehow included in it, but it's not. So, our plan is to try and get the additional money to just go ahead and tear that down. I can't speak for what they're going to fund, but I do think there's a pretty good chance. I we're probably only talking $2 million or less in the
026whole scheme of things where we have $100 million sitting there waiting for those schools to move on. So that ask I don't think probably I think we'll be able to find money somehow in that. I mean there's even some other probably options in there, right? Um but at this point they funded a lot of stuff last year and our anticipation is we're going to continue you know they've also authorized these 27 mercers for the state right so there's a lot of work going on around the state catching them up I do think it's a big ask again we have an elementary uh design for a big addition and uh and demo money coming but um you know that's what we're going to ask for we even you know talked about a couple of other things
027of our super I think we're gonna that's where we're probably gonna be sitting at going into this one. So yeah, and all the funding for ARP and the 56 is in place and they go in in separate I'm sorry they go in in separate buckets, right? So it'll go in as a request for the ARP demo, the HOBS reconstruction east design. So if they were to NYX and say, well, we're not going to give you 50 million for HOBS, but we'll give you the two million for the demo. Right? That and that could happen. So assuming everything is approved, the design money in 2026 and then the the funding for the renovation um in 2027, what would be that estimated completion then from them? Is it three years or two or look to my construction
028back there? What do you think John? What do you think John for time to complete construction when we start comp construction construction? This is John Rex. is our uh project manager supervisor. So he's our construction expert. How long can we start construction? I mean still when it will be done if we get the money as requested 26 design 27 construction funding. You know remodels and additions are always a little bit tricky and they take a little more time. So I'm thinking it'll probably be phased. I'm guessing you're probably going to be somewhere in the 16 to 18 month range. And it just depends on when it hits and when you start because you want a window probably on that that's going to have two summers. Yeah. Yeah. So that you can come back and finish
029that site work and so you can get started in fairly decent weather too. But I think 16 to 18. It's hard to say without a design, you know, because adding like a second story in the middle of the building is a lot different than just putting a section on the part of the reason why we want to wait see what the design looks like before we decide a cost to it. I think the question is more relevant to how long it's going to take from now. Right. So, we're asking for money this fall. That money is available next July and it's a year to design it and then you have to request money for the construction. It takes a year to get that next July. Then it's 18 months to build it. About three years
030to the end years. I I would say a year at five. Wow. And then when it's under construction and some of those renovations are being done, I mean clearly you lose some classroom space while that work is happening. So probably, right? I mean, it's not all self-contained. Um, do we bring in modulars and things at that point or that'll depend on the design. Um, if we need additional space because something has to be shut down, we probably have modulars. If um, you know, if it's a completely basically isolated addition that's not affecting the students in class, then we, you know, wouldn't have to. Um, I don't know what that looks like. I guess till we get a sign. They're not doing modulars from McCormic, are they? No, that's phase. But that's again, our junior highs
031are smaller, a little smaller in capacity. So, um, we can shift them around and push them out of areas. Um, they've currently the areas they moved out of are the administrative areas. So, they move down within the building and then it'll start around. We'll move student or staff and students to other ones that are ahead of the construction. And then the million-dollar question, what about the parking? Yeah. Is that part of the construction? I would say again, we kind of let's let the design team decide what they're going to build the the construction because if you put additions out, obviously you impact parking if they decide to go up, not so much. So, I mean, the intent is to look at parking. we got to to um what the city codes are going to say
032you need for parking, but we we just want to let that work its way through with the design. Build a parking garage and you got this amount of space for parking. Can you That would be a little scary. I mean, anyway, I can see those kids on that. Not my high school driver. Yeah, look out for the skate boots. I have a I have a question. So, I'm I'm new to this whole board thing. So, as you were figuring your productions with numbers and things, um did you have dialogue with like city count or city planning and where they see and where they're planning growth and development and all the things? Um because we've got a couple data centers in whatever phase of construction. We got the meta center in whatever phase of construction. Um
033I was at one meeting. They want to build four or five more or building um data center number four and five. Um, those are I mean I live south of a Terry Ranch road and I will tell you that traffic and we've been out there nine years and traffic used to be nothing. I'd get up to Terry Ranch Road, turn left or right, never have to wait for and rare would you have and there's in the morning there's like cars everywhere because of the data center on Gley and the meta center on the other side. So are we bringing in a bunch of people from out of state? Where are they gonna go? What are they gonna do? They've got the I don't know, some wind farm and some solar farm and and they're building
034all of these things. How is population growth is there going to be population growth because of these industries that they're bringing in and where are those people going to live? And then how is that going to impact our school populations? Do you want I mean it just seems that like agency and the community make decisions and then they don't include some of the rest. I mean we we send people down to most of those meetings. Um Vicki tracks it pretty closely back here. But all the projections from the state from our consultants and that we keep on our current um you know student counts and projections are all declining. everything has been declining and currently it sounds nationwide from consultants that are nationwide. Um that it is a nationwide issue and it's more of a
035birth rate issue. Um I know everyone keeps thinking that Shan's growing like crazy and we have all this new development but um we're not seeing it in our schools. They're continuing to decline. The south we're just getting older. Right. Exactly. the South Triad. Um if there is going to be some growth, it is there. And we have a little bit of capacity currently like in in South High School. Not a lot. We're over 90%. Um and then of course we have um our 56 and AR coming on, but everything even when it's all said and done out there is going to be um 85 to 95% capacity in all those schools. So um but not growing. I mean declining. So they're they're basically right size. we shoot per that's the target we want is you
036know as much utilization as we can get without being over capacity. Um it's my understanding most of like the data centers wind farm stuff don't employ a lot of people. The growth we're seeing north of town on all the ranchets um that's key but I believe we're seeing like one student per six houses so we're not seeing a lot of student growth out there. um it probably will be a little higher as these developments come on, but uh I met with um one of our former people here in the district and the developers of Sweetg Grass in 2018, I think, or 19 maybe. And with a consultant we had on at the time, they were projecting that their first phase they opened up and I I'm kind of guessing at these number of lots, but
037however many lots they opened in that first phase um quite a few likeund and some I think they said sold out in 11 days. The second phase of the same number of lots took like 14 months and then as the next one went there were still lots left in it two years later. So, it really slowed down after the initial kickoff and we were actually looking at land for um when and if we needed a potential fourth high school, fourth junior high and another elementary in that. And I think we're a long ways from that. And at the time they were with the current growth that was happening and I think that was 2019. It was right before co um they thought it'd be within 10 years. Wow. Which seemed really optimistic. I don't know
038that I really was buying into the 10-y year thing, but um obviously we're seven years beyond that right now, almost six, seven years, and we're not even, you know, close to needing an ele school there, let alone high school or junior high. So, it's hard sometimes to look at the numbers or to look at what's going on around here and not think that we are growing and they're going to have capacity issues. I would imagine this town's going to continue growing being up the front range, but I think it's it's a lot slower than we realize because of um the birth rate and the lower boomers. Yeah. So, I might just chime in to add to what Andy said. I mean, he covered it very well, but you know what we did when we then
039chose the enrollment that we wanted to look at is we picked the highest student count looking back five years and forward like 10 and said this is the highest which just happens to be this year at 1560 and and said we're going to project that at 90% because you never want to open a building clip right at 100%. So we said we'll make that at 90% is the 1560 and that came back to this addition of 413 students. So more than enough accommodates the students that you're over capacity now, but still projects that we could see some growth because we don't think our projections are going to continue to go down. Um to to Andy's comment of the we have 48 school districts statewide, only eight are above their precoid number. one is flat and
040all the rest of them. 39 of our districts are still below the precoid enrollment and a lot of his birth rates and it's our demographic that's changing. You know, one of our fastest growing groups is 65 plus and they don't bring some do, grandparents do sometimes, but generally thank you very much. I appreciate that. This may not be the time to discuss this, but I noticed in your report about the the staff parking lot on the west side of East High School is actually um parking lot that is owned by the theater and we have or we have some sort of agreement to use that and that's not been extended. Is that right? Um I think it's currently up for renewal right now. Okay. We've had it. So, it could be it could be extended
041and we've had it a long time. And our agreement is basically that we use the parking lot and we maintain it. Yeah. Yeah. Not building, just parking. I wasn't sure from reading it if that had just lapsed and we were going to have to find more parking. No, I don't think we have to find but Okay. But it does be renegotiated or renewed. Yeah. Okay. Thank you. And I thought the um tennis courts were being moved in that area could be additional parking. That has nothing to do with the Mercer. Correct. That's not part of the Mercer, but that was just another project we had that actually goes back onto the heels of Kerry Junior High and the swimming pool and needing to relocate the tennis courts and add parking. And so it's kind of
042all been in the plan to as Kerry Junior High went they I think they were initially going to go with it and there probably wasn't the money and then it was a full come on. We knew we needed more parking and so then the next we actually have a project looking at moving those the feasibility of moving those down into the parking lot east of OK Stadium. Um so that won't be this summer. Um no there yet. Um so that that uh sorry I lost my train of thought there when that Yeah. So if those move then we would look at if we needed parking up there. We have a little bit of land even around them and and there's a gravel parking lot. Um so that would probably be how we would accommodate that
043if we if we could or had to. Any other questions? Thank you. Maybe um I would just elaborate then. So what are our next steps look like? So, um if we get concurrent from the board this evening, um it will go before our commission on um June 25th, that meeting will be in Meatland. Um it's just a day meeting um to go before commission. Um and if the board concurs, I have no reason to believe that the commission would not concur. And then that would then inform our budget ask which we will have finalized which would go before the commission for approval to include the design uh for this project in July. So those would be our next our next steps. Thank you. Thank you very much. Chair lands our work session topics for this
044evening. I will call us out of our work session at 5:36. So about 25 minutes until starting Good evening. It's six o'clock and I'd like to call this meeting of the Larmy County School District number one board of trustees to order. And we're going to start tonight with a pledge of alle allegiance. If you'll join us in standing. Hi, I'm Jamie Sober, Sunrise principal. Hi, I'm Randy Tillian, sixth grade teacher, and this is my class reciting the Pledge of Allegiance. I aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you to Sunrise sixth graders for that. Um Dr. Newton, are there any adjustments to the agenda tonight? Madam Chair, there are no adjustments to
045this evening's agenda. Okay. Thank you. Approve a motion. Madam Chair, I move to adopt the agenda. I second. We have a motion, a second to adopt the agenda as is. All in favor say I. I. Oppose. that's been adopted and we will move right into recognition of staff and students for outstanding achievements. And first off tonight we have a student of the week from Central High School to recognize. So at this time I'd like to ask Jonathan Triby from Central High School. He's a senior to come forward with principal Karen Delbridge and favorite teacher is your favorite teacher here too. Zamboni Brown. Good evening. So, I am uh so honored to get to introduce to you Jonathan Triby. So, Jonathan, first of all, did not have to come tonight because he graduated and so he
046came out anyways. So, Jonathan is one of these young men who um is super talented. Like, he can play any instrument that you put in front of him. And if there's anybody who's really helped revive um any kind of pep band um it would definitely be Trivia. And so he is surprise surprise going to go to the University of Wyoming and study to become a music teacher which is amazing. So and aside from all that, Jonathan is just such a a great kid. Just a super super nice young man. So, I'm gonna let him talk just a little bit about himself, then I'll let him introduce Mr. Zamboni Brown. Well, thank you guys for having me tonight. Um, like Dr. Dwood was saying, I just graduated from Central High School. I was part of band,
047the orchestra, and the FCA group that was there. Um, it was a huge impact in my life, and it's a huge honor to receive um recognition for that. It's a huge encouragement as well. I'd like to thank Mr. Brown. He's been probably one of the biggest encouragers throughout past two years of my schooling and he's just really emphasized connection in the band and he's taught me a lot about what it means to understand other people, empathy, and he's been a huge role model in my life. So, I'd like to thank him as well. Awesome. It's such a huge honor to get to come and be here tonight to be with this kid. Jonathan is just a total pleasure to work with every single day and I'm so proud and happy that he got this. Jonathan
048is actually the first student I ever met when I got my job at Central High School. And I accidentally ran into him at an Arby's and I saw him with his letterman jacket on and went up and said, "Are you in the band?" And I was like, "I'm your new band teacher." And I was so excited. And Jonathan instantly was just so kind and welcoming. And that's what he is to every single person and every single thing he's ever come across. I'm so proud of him and I'm so proud to eventually here in a couple years get to call him not only a friend and just a great person, but also an amazing colleague because he is going to be an incredible music teacher. So can we please give a giant round of applause for
049Do we have any of Jonathan's family with us? If you would stand, please, that'd be awesome. Thanks for raising such a nice young man. Appreciate it. It was a trick. Oh, wait. This quest. Oh, good evening. How exciting. Um, I'm going to introduce uh Crystal Iron. She's a branch manager at Western Vista Federal Credit Union and she's got a special award. Good. Good evening everybody. Happy to be here today. I am the branch manager for Western Vista at our story location. If you're ever needing anything, please come see me. Um but here within Western Vista, we are more than honored to be um announcing the student of the week every week. Um these students do a fantastic job um doing great within the community. Everything that they achieve, hard work every time. Don't think that
050this is the last. You did great for 2025. I am so happy to see you here, Jonathan. And Western Vista is very honored to be representing this award. Um, you will be getting a gift card and a certificate of achievement today. So, keep it up. Good luck with University of Wyoming. Hurrah. And you are not forgotten my friend. You also get sneak out. We'd love to shake your hands. Congratulations. Good luck. My daughter. Oh yeah. Congratulations. Thank you very much. Oh yes. Congratulations. Thank you very much. Congratulations. We're going to um wrap up our special recognitions, well our recognitions tonight with a two very special recognitions um down at this microphone. So good. Good evening. Could I ask Mr. Brillley and Miss Thompson to come up, please. Based on the look on their face, they
051did not know they were joining us up here this year. So excited. So, come on up. When I first started in central office, a very wise person said to me, "Your success will have everything to do with whether you can be okay with the fact that you're going to help a lot of people, but they may not know your name, and they may not know that you're the one responsible for making their life better." And um how true for those who aren't in the limelight. Um we have a lot of folks whose actions for this district on behalf of uh staff and kids are seen every day. Um but there are a lot of folks um Jim and Vicki are two examples who spend their days trying to make people's and kids' lives better. And
052it doesn't come with the fanfare. It doesn't come with um being seen widely amongst all of our constituents, but that is not to say that these two have not contributed greatly in their time um at Larby County School District number one. So, with uh their retirement, we just wanted to share a gift, a token of our appreciation. And we may need a wheelbarrow to carry these out because they're very heavy. But uh Jim and Vicki, thank you so much for your many years of service. and Jim and Vicki, on behalf of the board, I just want to say thank you for your dedication and your time and your energy and just your devotion to this district and our kids. And we're a better place because of both of you. So, thank you. Thank you. The
053next item on our agenda is information and reports. And we'll start this section with public comments from visitors. Um, I have some verbiage that I need to read before we start this. And then we have a number of people signed up tonight to speak to us. So, we'll move right into that. The purpose of the board meeting is to conduct the business of the district publicly. The board sincerely values community input and feedback on school operations and welcomes public comment on both agenda and non-aggenda items. Individuals wishing to comment during a board meeting must sign up by 5:45 p.m. on the day of the meeting. Sign up for public comment can be done electronically by accessing the form available on board docs under the public comment portion of the meeting agenda. Alternatively, individuals may contact
054Darlene Davis to be added to the electronic signup sheet. We will begin by hearing public comment on agenda items, which there are none tonight, followed by public comment on non-aggenda items. Please keep in mind this is a time for board members to listen and consider, but not to comment or debate. The board asks that all speakers state your first and last name, keep your comments to three minutes or less, and understand that if you wish to discuss matters pertaining to the employment of a district staff member, such as the appointment, employment, evaluation, reassignment, duties, investigation, discipline, or dismissal of an employee. This will not be done during the public comment portion of the meeting. Such comments should be directed to the assistant superintendent of human resources or you may request to meet with the board
055during executive session. So our first individual signed up for public comment is Cindy Hernandez. Is Cindy here tonight or maybe online? Cindy, if you're online, please raise your hand. Madam Chair, there are no hands raised. Okay. Thank you. Um, next is Mr. Dylan Ford. Uh, Madam Chair, members of the board, my name is Dylan Ford and I'm an educator here in Cheyenne. Uh, speaking on behalf of the Cheyenne Teachers Education Association. Uh, right now our schools, students, and educators face some pretty serious challenges. Outside on Persian, me and my soggy friends have been protesting the state of Wyoming today, calling on them to stop violating our state's constitution, keep our students and staff safe, and respect our education professionals, and fully fund our local schools. In Cheyenne, our uh educators, school policy makers, and admin
056have a close relationship. Every year, a group of educators and administrators create and propose a contract for the members of the board to ratify. This is a hallmark of a district that actually values its staff. But these are not normal times. We appreciate the contract that we've been given, but there are still some big issues that our students and educators are facing and summer is a great time to begin working on. Uh four of us are going to go through four different items. First and foremost, we need to bring back the salary schedule joint committee with the full intention of rolling out the new salary schedule for the 2627 school year. Uh in order to change our salary schedule in order to better attract and retain our teachers, here's some background. A salary schedule structure
057is a salary system that rewards educators when they stay with the district over the years or obtain education and service to su to their students. And when I say antiquated, our salary structure has been around since about the '9s. It's been pretty much untouched since then. Back then, in the '90s, the steps and columns were set up using set dollar amounts instead of the more common percentage increases like the ones we see with our administrative schedule and surrounding districts. Those set dollar amounts were originally set up to be generous, but they haven't changed since the 1990s, which causing some serious retention issues on our end. So, for some perspective here, a teacher in Cheyenne receives around a $550 increase for every year of service. Again, given where salaries were in the 90s, that was pretty
058generous. Uh, but our situation has changed now for our middle career educators, that equates to around a 7% increase, uh, which is essentially a 10 and a $10.50 raise per week of the calendar year. And that percentage shrinks with every rage and with every raise and every year of experience they get. So given how tiny our hiring pool is and how reliant we are on retaining our existing educators, this system is indefensible. Like I said, or seven years ago, a team was created between administration and CTM to redesign that salary schedule. Two years ago, a straw design for a new one was created and certified staff loved it. We then spent the last two years refining the details with the intention of rolling out next year. This year, administrative leadership quashed the committee's work and
059even the committee as a whole. And I get it. The original committee was three superintendents ago, and each new set of leadership has had its own priorities. But I'm telling you, this needs to be a top priority. Trustees, my ask to you is to direct your superintendent to reinstate this committee in conjunction with CTA to help us retain retain our finest educators because it's them who's keeping our schools a great place for our students to learn. Thanks. Our next individual signed up. I hope I don't mispronounce your first name, but Shanda Terrell. Okay. Madame Chair and members of the board, my name is Shanda Terrell and I'm an educator here in Cheyenne. Speaking on behalf of the Cheyenne Teachers Education Association, another huge problem that our schools are facing is our substitute shortage. This is
060a big one because if we can solve this issue, it would have a cascading effect of positivity throughout our entire school system. On any given day, a school could be short three to 10 subs. Here's what that looks like for educators. First, about 30 minutes before students are in their classes, the office manager will frantically call the people that usually say yes to covering classes or absorbing classes. Keep in mind, the office manager is a very kind person who is stressed out and needs to get spots filled. It's extremely difficult for an educator to say no, especially knowing that there may not be anybody else to do it. So, the educator says yes over and over and over again. What does it mean to say yes? Let's say a fifth grade teacher says yes and
061absorbs that whole class or part of it into their own class. We're talking about somewhere between 25 and 35 kids in that class. Now, it may be another fifth grade class, but it could also be a third grade or music. No matter what lesson plan or materials come with those students, the teacher is set up to fail because they're being asked to teach two separate classes in the same room with almost no prep time. and the students aren't going to receive the best education that day either because it's about impossible for their te their teacher to do an effective job in that situation. Or let's say that a high school math teacher says yes. They give up their planning and spend a full seven hours with students getting a break only for a 30-inut lunch.
062That's a big mental toll, especially considering that they will now have to stay after school to get their lessons plans, papers graded, and parents contacted. their students that day aren't getting them at their best and their students later that week will engage with lessons that were planned by their stressed out teacher after hours. To make this situation more damaging, typically it is our most dedicated educators volunteering to cover other classes. They're the ones that can't turn down a co-orker or a student in need. And so they continuously put themselves in difficult positions to keep the ship afloat. And sure, they are heroes, but instead of celebrating their ability to put their own well-being beneath that of their students, let's figure out this problem instead. Burnout is real, and it's happening to our absolute best. So,
063how do we solve this problem? Pay more for subs. Pay even more for those subs who are willing to cover classes that are hard to fill. Continue and expand pipeline programs like the one we have with high schoolers taking an elective and becoming certified subs after completing it. and advertise. It's a national problem, yes, but it's one we can do better at as a district. Thank you. Thank you. Next is Jennifer Pants. Madame Chair, members of the board, my name is Jennifer Pon and I'm an educator here at Cheyenne speaking on behalf of the Cheyenne Teachers Education Association. My speech concern concerns the 4-day school week. While there are so many negative things impacting impacting our school these last few years, the 4-day school week is an idea that students, parents, and staff can genuinely
064get excited about. The idea of the 4-day school week has been around for a while and many districts implement this effectively. Um essentially students attend school for 4 days and the fifth day is utilized for staff work, student intervention and activities. The total seat time for students isn't affected in a major way, nor is working time for staff. A few years back, the district originally explored this idea. It sent out a survey to parents and staff and the results were clear. Not only did staff overwhelmingly support this idea, but so did the parents. Unfortunately, like many surveys in education, nothing was done with this data. Um, which is a shame because it could help our schools in a ways that in ways that you might not expect. First, this would really alleviate that sub shortage
065on Fridays. Fridays are a day when staff is really tight because they are out for activities, um, sports, clubs, band, choir, personal days. By eliminating the need for subs on Fridays, that would alleviate a huge problem that we have in our district. Second, students who are involved in sports and activity receive similar benefits by being able to schedule games and events on days where there's no school. re we reduce the amount of class time those students miss and the amount of late and missing work that are is a result of their absence. We'd be supporting our most active and involved students instead of punishing them. Third, moving to a 4-day school week would greatly improve our recruitment and retention of educators. It is clear or it is unclear whether the state is ever going to
066fully fund schools or our salaries. While most Wyoming schools districts only have to compete with Wyoming, our biggest competitors is Fort Collins and unfortunately they are paying their most experienced teachers upward of $100,000 salaries. The reality is that we can't compete with that and this is a huge way to recruit. Fourth, this system enables us to better address students with the highest needs if we utilize that fourth day for intervention. Many interventions are done with 25 other students in the classroom during home room and it's really not effective. This is a huge way to move those students because we can get one-on-one intervention, tier one or tier 2, tier three intervention time. So my ask is that we create a team to explore this and really have the um intention of implementing some version of
067this within the next two years. Thank you. Thank you, Jennifer. I'm sorry I mispronounced your name. Okay. Next is Mason Magna. Madame Chair, members of the board, my name is Mason Magna and I'm an educator here in Cheyenne speaking on behalf of the CTA. The topic I'm addressing is another one that has a deep impact on our schools, staff, and students. It is student and staff safety and behaviors. First, I would like to thank the board for taking our educators feedback to heart when considering the gun policy. The state of Wyoming left us to answer an impossible question. How do we keep our students safe while honoring a law that doesn't acknowledge the realities of schools, particularly in Cheyenne? By specifying training requirements, furthering uh or further defining when weapons can be used, and trying
068to work with insurers to make sure our students and staff are protected, you made our schools a little safer. However, there are many students and staff members who are still concerned for their safety. It would help if there was a way to check for concealed carry permits or armed or or armed visitors. As the law and policy stand right now, the only way to check to see if a person is legally carrying a firearm and not just a dangerous armed individual in a school is after a weapon is discharged. That is an uncomfortable position for our students and for staff to exist in. Could we also look at moving parent teacher conferences to having a virtual option for staff next year? The second issue which also impacts the safety of our students and staff is
069that of student behaviors. More and more we are seeing disruptive, disrespectful, and sometimes violent behaviors from students. Anyone who has been in schools knows what this looks like. A student is off task talking with friends. The teacher attempts to redirect that behavior. The student either lashes out or ignores it. the student escalates and spreads or sorry the behavior escalates and that spreads to other students and then administration is called in for support. It's easy to dismiss these behaviors as just kids being kids. But think about who this kind of behavior affects and how the teacher in that room gets gradually more frustrated and exhausted as the behaviors continue and spread. And believe me from experience that that feeling does not stay at school. It follows you home. And this is a huge cause of teacher
070burnout. I think any veteran principal would agree that their job has shifted from facilitating the or facilitating the basic functions of the school to constantly having to put out fires. They are the last lines of support and they are consistently overwhelmed by student behaviors. And finally, it's our students who are affected because in those moments when behaviors get out of control, no one is learning. Even the best students go into survival mode, feeling their blood pressure rise and shutting down to some extent. If they are stuck in the same class or classes with those disruptive kids all day, data shows that their test scores and outcomes take a huge hit. If we want to improve academically, then we have to get behaviors under control. On this issue, I would like to thank district leadership are
071putting together a task force to address it. My ask here is twofold, though. First, please include educators on every level of this team. And second, make sure that this committee creates actionable steps and just doesn't fizzle out. Thank you. And our last public comment will be from uh Dan Markham. I think that maybe we all got together today and that's not the case. Chairwoman Smith, board, members of the board, and Dr. Newton. My name is Dan Markham, and I teach at South High School. I am here this evening to address the teacher exodus that is occurring within Laramie County School District number one and the district's apparent indifference to this fact. This is a national issue to be sure, but as a small community, the loss of a lot of teachers, many of whom are
072Wyoming born and educated, should be raising alarm bells. Most of us who choose teaching as a way to serve our country, know that making money would not be the reason to stay or to go. We do it because we love to work with young people. And as with most professions, new and experienced, inexperienced teachers need four years to learn how to be an effective classroom teacher. But no teacher, even an experienced one, is prepared to walk into classrooms nowadays having to confront behaviors that range from extreme apathy to outright outright defiance and verbal abuse to chronic absenteeism and below academic skills. Couple that with attempting to make teaching engaging and lessons more intentional so as to draw students focus away from their ever more entertaining cell phones is asking way too much. Finally, when your
073admin team makes you feel ineffective for not being able to juggle all those issues while keeping assessment and white top scores proficient, is it any wonder teachers are looking for a quick exit? The district prides itself on being data driven in its decision-making, and no one can deny stakeholders have been countless have countless opportunities to respond to surveys and questionnaires. Based on my reading of the recent climate survey results, the low regard felt towards both district and building level administrations and the job they are doing should be a should be lighting a fire under this board. And what about the recent cell phone survey results? Haven't heard a thing. What could be a more pressing mental health crisis for our children? One that has reshaped the classroom and turned it into a battlefield. But our
074district seems to be simply mum posting a word salad of a policy that is not being effectively implemented in any of our high schools. The true sign of leadership is to take to heart the constructive criticism and feedback you ask us for. Not to simply ignore it and pass the buck, but you collect your collective inaction and silence and tackling the pressing issues that impact student learning and teacher retention is very concerning and heartening and disheartening to classroom teachers. I came here this evening to implore you, the leadership of Leny County School District number one, act as if you care. Nelson Mandela said, "There can be no keener revelation of a society's soul than the way it treats its children." And it has been said many times that the only thing necessary for the triumph
075of evil is for good people to do nothing. I am looking at each of you and I want to believe that you are good people. But will you do nothing? I want to point out that the previous two superintendents of this district and ex-members of the board found their way into my classroom over the years. I haven't seen any of you. Are you too busy? Are you really that disinterested in seeing firsthand the challenges that today's classroom teachers are facing? In conclusion, some very beautiful words were spoken at graduation last Friday about finding out who you will serve. I now simply ask all of you in front of me this question. Who do you serve? Our children are watching. So, just a quick overview of upcoming um events. This Wednesday is the last day of
076school. Our um agenda says trustees visiting schools. Um it might be a busy day to visit schools, but I leave that up to you. Um June 11th, um which is next Wednesday, we'll have executive trustees meeting with the superintendent to plan our next agenda. So do we have two trustees who would be available for that meeting time? I can actually do. Okay. Dr. Hinkle. Okay. Anybody else? I'd be happy to go in. Okay. Interested could. Okay. And then on June 16th, we will have our next regular board meeting here at 6 PM. Do we have any individual board communications or reports to share? Trusty Cooks. I'm on. Thank you, Madam Chair. Um, just a couple of items. I I do hear the teachers. Um, I have read those surveys. I poured over those surveys. So,
077know that they're not falling on deaf ears. And in light of the cell phone policy, have we heard back from any principles? I know it's such a busy time for for them. So, Dr. Newton. Madame Chair, Trustee Cook, I met with the high school principles on that very topic um last Thursday, I believe it was, and they had a lot of feedback um both individually and as a group on some next steps that they would recommend to this board that will be part of the 45day um public comment. But I would be happy to summarize their their thoughts as well and share it with the group. Okay. So, we have had some action with that. They've they've met and and we'll get that feedback compiled and and we can visit more as a board about
078it. Yeah. Okay. Thank you. Okay. Trusty Casa, Madam Chair, on that topic. I appreciate um our public bringing that to our attention, but we discussed that and gave that assignment to the superintendent the last meeting. It was a public meeting. We had that discussion. So, so I appreciate um that update and I appreciate Trusty Cook for raising that just so folks that weren't at our meeting, didn't watch our meeting knew that we're actually working on updating that to be um to look into becoming a tougher policy. Um, another thing that we've discussed a lot is behavior. And I know um as a board member, I've I recognize the problem, the issue. It's a very complex one, but I think that's something that um the superintendent plans to brief us on on next steps for how
079to take steps to improve that, too. So, I really appreciate the work that's been done in those two areas. Um because we are listening to our teachers and our community on them. uh we attended and I'm trying to remember uh end of the year event where we honored teachers and other types of staff in our district who um had served um 20 years, 30 years, 40 years. It was really a beautiful event and and then those that were retiring this year and uh that was I think last week. There's been a lot going on, but I believe most of us were able to attend that and it was really um an honor to be able to be there and and to um thank our teachers and our staff for the service that they provide to
080the district. And then attending the graduations earlier or I guess it's Monday, last week, last Friday were was uh it's always a special time and it was really really a lot of fun. So, thank you. Thank you, Trusty Clawson. Anybody else? Trusty Burton. Um, Madame Chair, um, yeah, being new, last week was my first time attending the graduations. Um, and I'm so impressed with our young people and all of the amazing things that they are planning with their future and um just with their life and all of the support from um their teachers and the staff and it was um awesome to see all the administrators um from all the schools for each triad sitting up on the stage. So, um getting to see the principles from the elementary schools and the junior highs, um
081just sitting up there in support of students that had gone through their schools and now they were graduating. Um, and most of the time graduation ceremonies when you're in the audience are can be kind of long. And it is way fun, so much fun being up on stage and shaking their hands and just seeing their enthusiasm and celebrating their 13 years or 15 years or however long it took them to get to that point. It was just awesome to be part of that. Anybody else? It's been a busy couple of weeks. We've had um triumphs at some platform graduations and then we had their ceremony and the the three the following day um some year end celebrations at different schools that I know some of us have gone out to and and been a part
082of. But anyway, thank you all for that. But um I will just say as a board member, it's it's quite an honor to get to um be a part of that graduation ceremony. I I think as a district um you know those of you I mean everything we do is is to help students succeed, right? And to to help them launch and to to become the very best that that they're destined to be. And um that graduation ceremony is really just an incredible celebration of of a huge milestone and really just the beginning for those kids um of of great things to come. So I'm I'm always really touched by those. It's a long day, but it's a it's quite a celebration for our district, for our entire district. So, thank you. Anybody else? Trusty
083Cook. Sure. Yeah. Thank you, Madam Chair. I I'm a bit confused about the cell phone policy. So, um, next steps, if I'm confused, I'm thinking there might be people out there. So, our next steps are what? Please, are you asking me or Dr. You want to take it? Yeah, Madam Chair, I I can clarify a little bit. Um, I just looked at my calendar. I believe I met with the principles on Wednesday. Okay. I shared the substance of that conversation with the chair. Um, I am typing up all of the comments that they made. But because it's only three individuals, um I want to make sure that I've quoted them properly before I send that out um to the public that it's that I'm being very accurate in sharing what they said because they're not
084getting a chance to say it directly. It's through me. So, I just want to be very cautious that I don't misrepresent exactly um what they had to say. Um, as far as next steps, if the board is entertaining any sort of policy um changes, um, we we could certainly begin entertaining that. Um, I I know that the last request was to see what those um those high school principles had to say and they they had some very interesting um contributions. So, I'll be happy to share those. I just want to double check with them now that graduations are over that I'm not misquing them on an important issue. Okay, I understand. I I guess I'm hopeful and maybe this is my inexperience, but I'm hopeful that maybe um it can be worked on so at
085the beginning of school teachers can hit the floor with fidelity with a maybe a tweaked policy. So that's my hope. Thank you, Trusty Cook. I would think that we absolutely have time to do that if we in the next maybe by the next meeting or the July meeting if we have that commentary and we can um receive that feedback and discuss it and then look at that policy and see how we might adjust that um and what those changes might be. Then we can get something out for 45day review and hopefully have it in place right around this time school starts. And Madam Chair, there there's no delay on my end. I promise that I will have those compiled comments to the principles tomorrow morning and then as soon as they can turn it back
086around. Um, and the minute they do, I'll send it out to the entire board. Thank you. Yeah, thank you Dr. Newton for getting right on that after our last board meeting. We sort of sprung that on him. I did too visit with the principles and and get their feedback after they had a chance to review the survey. The results that really only we had seen. Um, so we appreciate you moving that forward and yeah, maybe we can have a conversation at our next meeting then about what adjustments might look like to to a policy. Thank you. Anybody else? All right, Dr. Newton, we'll turn it over to you now. Yes, thank you. Um just a couple um as I sometimes do, there are a couple of board motions that might um benefit from a little
087more explanation or clarity. Um if I could draw your attention under new business D3.3, there is a motion to begin the design of our south 56. Um I would remind the public that this money has already been allocated for that purpose. So this um upon this um motion being approved uh we can begin the design phase. And so um in addition to that um month or two ago it probably was we passed the motion to begin the design phase with uh for the ARP elementary school. So this um would be the the other motion for the South 56. Um the money is allocated for both the ARP um design and the South 56. They are different pots of money, but they have both been allocated. You'll also notice on D3.2 a motion tonight to concur
088with the capacity study for East High. So, um, a motion that would approve the concurrence on that will forward that along to the state so they can begin the process in asking the state for design money on that project. Um so that project is not connected um to the other two that we've been talking about other than it's all under the broad banner of um next um construction projects in our district. But the pots of money are not tied to each other. Um and so and but to clarify this uh 3.2 allows the state to ask the legislature for the design money. The other two projects already have the money allocated. Um the last thing I would just like to say um putting a graduation together um is no easy task. There are so many
089different moving parts and pieces and uh this board got to benefit uh from seeing all four of the graduation ceremonies. Um each wonderful in their own particular way and um so many people that um played a part in putting that all together. Um, so a special thank you to the board for being there, handing the the kids the diplomas. I know that's very special to them, but everyone else throughout the system. Um, support operations for making sure we could even get into the facility in good order and get out upon the completion. So, um, too many names to thank individually, but we certainly want to share um, express our appreciation for everyone who had a hand in making that day happen. And of course, we know there were a lot of people that had um
090played a gigantic role in making sure that the kids were in a position that they could benefit from the ceremony. So, uh a very special thank you to all of our teachers and staff who um who worked overtime and then a little bit more on top of that to get some of those kids across that stage. So, with that, Madam Chair, that's the end of my reports this evening. Thank you, Dr. Newton. We're going to move on to the consent agenda portion of our agenda. All agenda items listed with the designation of CA are considered to be routine items by the governing body and will be attract I'm sorry enacted by one motion. There will be no separate discussion on these items. Any item removed from the consent agenda will be considered in its normal
091sequence on the agenda. Does any board member request to remove a motion from the consent agenda? Okay, seeing none. Madam cherry, move to approve all motions listed as consent agenda. I second. We have a motion and a second to approve all motions listed as consent agenda. All in favor, please say I. I. Opposed. Okay. Those have been approved. And we will move into new business now. Madam chair, I move to grant permission to contract with Boisees Bosey's 5C-V ranch for an amount not to exceed $67,821. Second. We have a motion and a second. Is there any discussion on this? Um, okay. Seeing no discussion, all in favor say I. I. I oppose. That has been approved. Madam Chair, I move to concur with the most coste effective remedy study pertaining to the capacity at East
092High School. Second. We have a motion and a second to concur on the most coste effective remedy study pertaining to capacity at East High. We have any um discussion or questions on that? Can we have them just give a really brief I know we just had this conversation in the work session, but could the state andor consultants give just a brief um blurb on what the recommendation is, please? Yeah, the board just had a Do you want to had a work session on this, but for everybody else's benefit would be helpful. Hi, I'm Moren Ruskcowski with FA, the consultant that worked on that study. And just to give a brief overview of what the remedy that is recommended is a addition and select space reconfiguration of East High School to address the capacity needs both
093now and in the future. And through analysis, it was determined to be the um lowest cost with the greatest advantage remedy out of the ones that we looked at. Thank you. Um Madam Chair, yes, go ahead. Could Mr. Nap also give us a little bit of an overview of um the problem with reconfiguring the triads to solve this issue? Yeah, ma madam chair, trusty Ashby. Um, so we this group has specifically recognized our triad capacity um without looking fully district-wide um and uh and uh replacing or excuse me moving students across triads. So uh couple of the issues we would run into in that are the fact that Central High School is also at capacity. Um, South High School is around 90% capacity. Um, and moving when you start moving something like that, um, if
094it doesn't fit into the long range plan of everything that's coming together, uh, you can you're probably just moving a problem to another another area of town. So, um, they have looked at the capacity in that triad and, uh, this appears to be the best remedy for that. Sorry, did you have another question? Yep. Thank you. Thank you, Mr. Anybody else have questions or discussion on that? Trusty Hankle. Yeah, I don't have any questions. Um, I just want to um state for the record, transparency sake, um that the other two options that were considered was a new building on a new site and a new building on the current site, both of which were quite a bit more expensive in the long run um than the reconfiguration and reconstruction. Um the questions um that we
095had as a board couple of them during our session um were I mean the building is not new and does that address um future uh problems with possible condition of the school and um the group uh that did the um study thought that the condition of the school was good enough um that it would not be a problem in the future. Um I still worry a little bit that 20 25 years down the line the um legislature is going to look at us and say what do you mean you want a new school? We just spent all this money 20 years ago on redoing it. So um I'm a little bit concerned about that. I'm also a little bit concerned about parking because that is one of the major uh concerns at East High School
096is the parking for all the students. Um and that I don't think um will be addressed as much as I feel like it should. So, those are just some things that we as a board are considering and talking about. So, I wanted just to let the public know that we are aware of those things and we will continue to um address those as that occurs. Thank you. Yeah, um I think just clarifying so if the board does concur with um this capacity study, what are the next steps moving forward? What can the public ex What can the public expect? Thank you, Madam Chair. Um Trusty Humphrey brought Shelby Carlson to the state with me. Um so one of should have the answer for you. I believe um what we're going to do uh if this
097study if they concur with this study is that the state construction department will ask for money to design a remedy on East High School and then we'll have to determine what remedy is probably the best or excuse me what addition is going to be the best um and work out the best on that campus over there that'll address some of your questions such as parking and and some of the other issues we've had In addition to the capacity that correct? Um yeah. Um Shelby Carlson, school facilities division administrator. One addition I would make is with concurrence tonight, we will put this uh before the school facilities commission on June 25th for their their concurrence and then we will move forward with that um budgetary request which is around three and a half million. We haven't
098finalized that dollar figure um to do that design work. Um but that's what we will move forward once we've uh really finalized and uh settled on that number. And specifically, we're just asking for design right now because we want to further the design to address some of those issues that have been brought up and make sure that when we make our construction ask, which wouldn't would happen in the legislative session of 2027, that we are making the correct budget request uh to do the reconfiguration and the additions. Thank you. Does anyone else have questions for them? No. Okay. Thank you both. All right. So, we have a motion to concur with the most coste effective remedy study pertaining to capacity high school. All in favor say I. I. Oppose. Okay. So, we concur. That's great.
099Thank you. Madam Chair, I move to approve a contract with FDL Consulting LLC for architectural and engineering services for design and construction administration services for the new 56 South Triad Elementary School. Second. We have a motion in a second to approve professional services for the new 56 South Triad Elementary School. Do we have any questions or discussion on that? Okay. All in favor say I. I. Opposed. Okay. That's been approved. And we have one more motion. Madam Chair, I move to authorize the administration to proceed with the attached list of facility maintenance projects, including solicitation of professional services and approval to call for bids as necessary, including equipment, supplies, and services necessary for the continued operation of the district. Second. We have a motion and a second um to approve um proceeding with the attached
100list of or with the list of facility maintenance projects. Um, do we have any discussion or questions on those? Madam Chair, just um might somebody go through just for transparency sake what some of those um repairs are going for or too lengthy a list. Mr. Nap is ready. Yeah, Madam Chair, Trusty Cook. Um, you I believe you were provided with the list. Is that correct? Yes. Um, I don't know how detailed you want me to get into each one of them, but what I would start with is if you look at the first paragraph there, uh, we're going to get approximately 11 million, 10.9 million major maintenance this year, um, with a one-time only state approvement of about 4.5 million. Um, so this list you have in front of you, um, total construction costs in
101that, uh, will will be well within that budget. Um what you have listed here is around six 6.1 million I believe. Um and what this is so when we start looking at our projects for the upcoming year the state department um who was just here does their four-year assessment of all of our buildings and um they rank the highest needs ones for the next four years. So, um, splitting those out over four years to distribute them evenly a little bit and distribute some of the money so we have money for other projects, um, is is how we set that up. And then we look at them on how they're ranked. Uh, the ones that the most critical need, of course, are addressed first, as well as ones that we know, um, from our uh, district
102technicians and workers and supervisors that have uh, that are actually out there doing the routine maintenance on them. um they have a a big part in determining which ones um are the most critical as well. So if you look on here there's we generally every year will have roofing repairs and replacements um if we have any asbesus abatement which we do have some coming up in there flooring replacements. Uh there's always a lot of in this initial list um a lot of uh items that address any of the exterior of the building. So, anything from the roofing, the windows, the um exterior painting and waterproofing uh and any exterior enclosures. And then another uh pretty big area that we usually hit every year are the heating and uh ventilation systems in the district. So we
103try to go through this um we set it up by the most critical needs first and then we address down the list of needs as they become less critical and then beyond that if we have any money left is when we look at um things that we just may choose to address. Um often it's a request by a principal that uh would like to address some sort of change in the building. Um so that that's that's mostly what what we have included in these. We also have some security upgrades and quite often the state department um will designate a specific amount of major maintenance towards security upgrades as well and we usually try to use whatever they allocate for that. Um does that cover it fairly well? Yes. Thank you. Sure. Thank you. Any other
104questions or discussion? All in favor, please say I. I. Opposed. That has been authorized. Then the next regular board meeting will be held on Monday, June 16th at 6:00 pm. The business of the district is done. Um, do we have a motion now? Madam Chair, I move to go into executive session prior to adjournment for the purpose of possible student long-term suspensions, expulsions, personnel, legal advice, and potential litigation. Second. We have a motion and a second to go into executive session at this time. All in favor say I. I. Opposed? Okay.