001e e e there's a lot of trophies here that's all you yeah there we go all all right next I'd like to recognize our um Team award also from playing their part so these folks will be [Music] Na and so participating see we have two more words to go for our individual placers in seventh grade in second place we have Nathan H from prier Park and is a Johnson here didn't see them okay and in um third place from Johnson Jun High [Music] Dani let's move on to our eighth grade team so in our culation B we have a team from her pass Victoria w and sty Z come on up ladies all right in eth grade for our team award I'd like to recogniz Carrie J we have Carrie Mr sh come I saw
002Mr sh I don't think you have a coach here right come and hand out awards for me thank you all right these are your team Awards and then we have whoops where's they're yeah they're all the same have kth soski Lucas mman H sorry LMA Sebastian Melissa mil Kian Apollo V and kayy Smith all from K Jun w and our top three placers from eighth grade in first place we have J Dixon from Johnson J high in second place Kenne siski from K any Lucas all right moving on to our ninth and 10th grade years um this is our class B and our collation battle we have let's see um from high school RI Sanji sah Lopez and leie Dixon and I think we have our coaches from East from our um Team award from
003class B Central High School and Dr come up [Music] and come on all our class B from Central High School we have now Henry scatton and Clayton F that's what happens when we show up Mary all right and for class B our individual placements in first place Nicholas in second play Henry M and in third players suzan scr Class A these are Juniors and seniors folks these guys have come to state math contest since they were probably seventh graders we see these same come up um frequently so great job from the um coming to St math contest in our collaboration battle this year we have South High School on guys hasback for our class School award was taken by East High School Andie on our class individual School Rec is for South High School David
004we have from East High School David aborn and from high school [Music] and and folks our number one person is n in class A from South High School those our our 2025 St congratulations guys so F folks we're GNA shake hands so you're gonna go this way go like this congratulations congratulations congratulations congratulations congratulations good J good J conat congratulations conat congratulations conratulations congratulations congratulations congratulations good work yeah we're gonna have we'll give our mathematicians and their families a chance to clear out and then we move on to our next exciting student recognition all right next we will be recognizing the lcsd1 young authors competition winners and I'd like to ask um Mr Joe Evans to come forward for that oh yeah stick here what a great night to celebrate our academics uh how about
005that I'm impressed because some of the names that I'm going to read were just read over here before for math so um how exciting uh so uh again I just want to thank the board for celebrating with us uh young authors and writing um because we all know that it's it's crucially important um it's how our students are going to express themselves how they're going to express their opinions argue their opinions how they're going to uh um advocate for themselves in this world and so we know that it's crucially important for them so um uh next I'd like to thank the teachers um of these uh these awesome students who uh who put in the time to just uh to really come up with the creativity um and the diligence um to to help our
006students to write better um as a as an English teacher uh I know what it takes to grade a set of essays a set of stories it takes a lot of work and so those teachers I so appreciate their work um and there's a few principles also that um that went out of their way to um to help us uh to get young authors going um this year and so I just want to help them thank them for um for their support as well so um so how how we'll do this is I've got four categories um fiction non-fiction poetry and graphic novel and U what we'll do is U is I'll start let's see if this starts in the same place mine do it does good so um so we'll start with the the
007fiction and what I'll do is I I'll invite um all of the winners up um to join us uh and then and then we'll you can applaud them as they come up I'll work on finding their certificate and then you stay up here because as you've seen we'll we'll do a big celebration at the end okay does that make sense all right great so um so our fiction winners um so these are all first place winners and uh these all of these entries will go on to the state competition um which should be um all the entries have actually been sent that way already and they'll be uh judged soon so hopefully we'll find out uh if LC lcsd is going to win there too so um first uh our Kinder so we're going to
008read fiction first um kindergarten our first winner is Samantha Mariam from Pioneer Park a okay in first place uh and second grade we have Charlotte Huff uh and uh third grade uh we have no Miller from Anderson okay and uh fourth grade from uh from Gilcrest I've got KAS cachie thank you so much uh and from fifth grade from Pioneer Park You' got H Hattie burningham and then uh sixth grade from Pioneer Park lcol Kenny okay and from um seventh grade McCormack I've got Felicity Cox and eth grade from Johnson I've got Jude Dixon okay so now we'll move on to our non-fiction winners so in first uh first grade I've got CLA Young from Pioneer Park yeah we got room and then uh second grade I've got Lincoln bger from Gilcrest uh and then
009fourth grade from gilr we' got Preston Lee Carson right uh and then th grade from Pioneer Park I've got Zoe Miriam marman my apologies uh and then uh from uh also from Pioneer Park six grade I've got ellar marman okay so then on to poetry okay so I think we've got enough room for everybody here P Tre in uh from second grade in Gil Crest I've got laye riddle and third grade from Pioneer Park I've got Hadley Skagen and then um fourth grade from Pioneer Park I have Nova Clark from fifth grade in Pioneer Park I've got Jensen Graves uh sixth grade from Pioneer Park I've got Henry Wright okay now for our our graphic winners um in fifth grade I've got Audrey priter room for one more uh in sixth grade I've got Lincoln
010Kenny so again I just want to say um all of these uh students wrote beautiful and Brilliant stories creative and thoughtful and they they really took the time that it takes to make a good piece writing because you don't get that on the first try you get it after hard work after the second try and after the third try and after lots of thought and lots of creativity so can we get uh did you get the picture you need got a sideways one I bet we can can we all scooch together a little bit Joe Joe can you have the parents stand up and uh before uh before you all go back down um if you're a parent um or if you've come to celebrate um one of these one of these brilliant writers with
011us would you please please stand up hey thank you so much give them one more hand as they go to their seats sh so students if you were helping to shake hands you're welcome to come back up my apologies folks you're seeing the difference between math and English people if you would like to come shake hands with your trustees if you're still student that would like to come up and do that that would be great my apologies come onor congratulations good work congratulations conat congratul all smart thank you Mr Evans and congratulations to all those incredible writers and their families all right our next and final recognition of the night um sorry is I've gotta is for the standard response protocol video recognition and um Todd deer is coming up to hopefully help with that
012recognition for us thank you Todd yeah good evening everybody well what started off as a really cool Journey concert turned into Millie Vanilli real quick where' everybody go I do appreciate you wearing the philad Eagles colors today all right um so standard response protocol the standard response protocol is a system designed primarily for schools K through 12 schools or prek through 12 schools to help our students and staff react during an emergency now what's interesting about the the system is we've always had had a system in place we've used everything from lock out lock down hold hold them outside uh and a whole bunch of other different phrases but uh in 2006 a High School in Colorado a classroom was taken over by an individual who had entered the school and took students hostage 2006
013seven years after Coline okay and unfortunately a young lady perished in that event and her father mother you may have heard of him John Michael keys and his wife Ellen were a little taken back to realize not only could somebody get into the school but that the school did not have procedures in place so in honor of their daughter Emily they created the standard response protocol and their charity or their their organization's called the I love you guys and they say I love you guys because it's last text that they got from their daughter in that circumstance okay so out of something terrible they created something wonderful in her memory and that was to develop Nationwide which is now worldwide the standard response protocol which gives direction to students and staff for what to do
014during a lockdown a secure a hold a shelter or an evacuate and we're also fortunate the school here to have another system in place called the Raptor which helps us do that when we have to so there was already a video out there from the I love you guys foundation and we liked it it was good but we felt that we needed to make something more larmy County School District One themed and so uh with the help of community relations particularly Brad white who I don't think Brad's here tonight but Brad if you're watching thank you uh he put together a video that we now have out on our website I think it's on every school website and last I checked it received over 300 views on YouTube I don't think that's viral yet though
015maybe a few more zeros um but the video itself also directs students and staff what to do dur an emergency and so we could have done it without a cast of actors uh to help make the video happen and so what we'd like to do tonight is recognize the students and staff and our law enforcement Community Partners who participated in uh the drill or sorry in the video so first off I know Aiden's here yep he's here and I don't know if his administrator car G you'd like to come up as well or sure okay well you loaned them to us so um but we have a certificate and I also have a thank you card I'll get to you uh pretty much acknowledging you know that that work so congratulations and thank you and
016if you would hang out here are we doing one yeah okay thank you for your you can stay up here though and I think we also have Meredith Paul with us here Meredith here so I should say that Aiden is obviously from South and Meredith is from Central so thank you for your contribution we have here and now we'd like to call up Dawson Smith lieutenant or sorry Lieutenant Corp Smith from County Sheriff's Office yall make him a lieutenant he'll take the pay raise who's also in the video um school resource officer Manny fella the South High School was also in it sorry I'm Mary quas I didn't think that it would be appropriate for Todd to um give his own certificate to himself so but he do a start on the video as well
017so thank you Todd yes and while thanking the board of Tres are thanking them recognizing them I'd like to point out but we have three students from and sheets sure they recognized also help so thank you very much thank you that concludes our recognitions for the evening um we're going to move now into our public comment time frame um first public comments will be those concerning agenda topics um I wanted to just read uh some some requests and I the sort of parameters for public comment before we get started the purpose of the board meeting is to conduct the business of the district publicly the board sincerely values Community input and feedback on school operations and welcomes public comment on both agenda and non-agenda items individuals wishing to comment during a board meeting must sign
018up by 5:45 p.m. on the day of the meeting sign up for public comment can be done electronically by accessing the form available board docs under the public comment portion of the meeting agenda alternatively individuals may also contact Darlene Davis to be added to the electronic signup sheet we will Begin by hearing public comment on agenda items followed by public comment on non- agenda items please keep in mind this is the time for board members to listen and consider but not to comment or debate the board asked that all speakers first state your first and last name second keep your comments to three minutes or less and third note that if you wish to discuss matters pertaining to the employment of a District staff member such as the appointment employment evaluation reassignment duties investigation discipline
019or dismissal of an employee this will not be done during the public comment portion of the meeting such comments should be directed to the assistant superintendent of human resources or you may request to meet with the board during executive session so to kick off our public comment regarding agenda items I'd like to invite Brian Patterson to the microphone superintendent Madam chair uh trustees my name is Brian Pon and first I do want to thank you as a former elected official I appreciate how much time you put into not only ly County school district one but the community at large so I I know what these late meetings are about and I do appreciate all that you've done I want to speak about um uh the video boards that Central has put before you for your
020consideration and I had spoken with um uh Mr fr and I've spoken with sever other people about what it means to the community at large to engage them themselves in a different way through the schools um if you go to uh one of the best football fields in Wyoming it's in Rock Springs and it's beautiful because as the sun sets over those rocks and you can see the highway coming by and a train goes by they have this beautiful video board and they engage the community through that uh not only through um not unlike what you saw tonight but um champing student causes and recognizing um individual students as they do well within school but also the community can engage through different sponsorships and also recognition but it occurred to me while I was sitting
021there and I would talk to um uh Tim Thornell who also supports United Way what a great way for a nonprofit to be able to step forward and as I'm thinking about different ways to come and feature ways for students to volunteer and get engaged I also see it as a um while you have a capital outlay A Revenue neutral product as it moves forward because it will be used to uh show sponsors uh show people who are um support the different businesses throughout the community and how they support each one of these uh uh activities but I also believe that won't be limited to the football field and the gym because there's no reason why the the funds raised can't be used for some like swimming can't be used for something uh like um
022or even some of these math pieces there's all kinds of ways that this money can be distributed among many school activities as long as it stays within what the school is engaged in doing and I would speak um only in support of that like made it in under two and I'm very proud of thank you all thank you Mr P Pon as it said was the only one signed up for um to speak about agenda items so now we'll go into non-agenda items um first on the list is Patricia McCoy good for you good evening my name is Patricia McCoy and I'm joined by fellow qualified electors in the district who have signed the submitted petition I handed it to Darlene um regarding the implementation of Wyoming statute 6-8-10-12 this petition is presented under Wyoming
023statute 2-3-10 Roman numeral 13 which states that the board shall consider every petition presented by at least five citizens of the school district and take action within 30 days as our elected off officials granted this Authority it is hoped that this request might be thoughtfully reviewed while the Wyoming Schoolboard Association an unelected organization that neither represents the electorate nor speaks for our students is said to be preparing a policy after lobbying against this bill throughout the legislative session the wba's role remains strictly advisory and should be should not be regarded as the sole guidance for policy decision under Wyoming statute 21-3 d110 subsection a Roman numeral 1 it is this board as our duly elective Representatives that holds the authority to adopt policies tailored to the unique needs of our district with this in mind
024it is trusted that the attached model policy which I gave to Darlene to give you guys um it's titled firearms and concealed carry school property might be considered as an alternative that aligns more closely with the legislative intent of this statute we respectfully respectfully request four specific actions from this board first we ask you to review our attached model policy which we believe Faithfully imp implements the new Wyoming statute fin we petition you to consider adopting our proposed policy in lie of a blanket wsba policy as we feel it better reflects legislative intent enhances safety and provides consistent enforcement this policy balances safety concerns with respect for concealed carry rights offering detailed guidance on training storage and Reporting elements critical to exess success as qualified electors we believe this approach strengthens our District's response to
025this new statute We Trust in this board's leadership to prioritize our school safety and compliance with State requirements I encourage you to contact me for further discussion and I thank you for your time and consideration the petition and supporting documents are all given to you guys for review and I made it under three thank you guys thank you the next individual signed up for public comment on non-agenda items is M Booth I believe that's Murphy booth truste chairman thank you um I'm Murphy booth and I know we've been very acquainted lately over email thank you for reading all my long emails um I will not speak of pending relegation tonight or Personnel issues but regardless of that the public is still very upset about the school closure topic and has been since the report came
026out let's remember it's not only parents that are upset about this tonight I am Al here to represent teachers as a former second grade teacher for 5 years many teachers who feel scared to express their anger who also strongly oppose this they love their schools they love their neighborhoods and this isn't about ARP anymore this is about doing the right thing and it is so much bigger than that it is important now to Pivot directions to regain the trust of this community a great example of pivoting directions to increase public trust comes from a recent city of Cheyenne Council vote where they repealed the downtown paid parking situation and I will quote this while leaving out some of the police officers that they mentioned it's States I recognize that while we may have misstepped in
027our communication and lack thereof I think that it's important that we recognize and hear what you have to say this is key listen to your public do the right thing build ARP remedy the other buildings and leave quality education at the hands of these great teachers in neighborhood schools it is important to show this community that you hear what we are saying and pivot directions away from this arbitrary report and the evidence of what we have now seen in the public records video we want you to Pivot immediately and regain the trust of the students staff and the parents that you serve thank you so much thank you mie um next on our list and I I was so sorry um about betraying your last name Abigail i b but you can say it for
028us I'm sorry um Abigail bodn M choman trusty superintendent um I'm here tonight to talk about the rhetoric that the district is using to undermine parents who are dissenting um with who have dissenting viewpoints most frequently and egregiously is the term emotional is being used to describe parents who disagree with the district's attempt to silently close one-third of the elementary schools in this town I find it a little ironic that I'm sitting here to a board of all women which I find impressive but I'm speaking because I know that you know that the term emotional is often used to intentionally delegitimize and undermine The credibility and viewpoints of women the rhetoric used by the district is that we as parents um what we have to say cannot possibly be due to any sort of rational
029thought or intelligence but rather is the result of less than emotional reaction because you know apparently I'm just a mom who needs to calm down but let's be honest it's been six months this isn't emotional anymore the reality is that parents who are raising these issues are highly qualified to raise them I want to remind each view that when this District misleadingly told parents they could only challenge the math behind the Mercer which in my opinion was to intimidate and dissuade parents from challenging the study at all a group of parents were able to do just that and within a couple weeks had completely retro engineered the entire study had found the calculus errors the sloppy waiting of criteria and the fail failure to follow methodological best practices unfortunately not within the week that the
030the district gave folks to company give that feedback to the board and I also in my opinion that that was also intent by design based on the videos and an attempt to make sure there wasn't any feedback from The Hornet's Nest so I'm here to set the record straight our actions not driven simply by emotion but rather by desire to see this board uphold Wyoming values of transparency public involvement parental rights and finally good education policy for not just our children because let's be honest I I have a 5-year-old we going to have four more candle suits this is for all children going forward the parents in this District who are raising these issues know exactly what the Mercer study did I've spent hours figuring out what that study and how the district and the
031school facilities division manipulated and intentionally used the report to achieve desired outcomes there closure of schools we the emotional parents understand all of this and so encourage sport to get engaged and to understand the Mercer methodology and what was done and the actions taken by The District staff to achieve the desired end result and to please engage with parents their constituents on these issues thank you thank you our fourth speaker tonight is Dylan Ford hi guys um Dylan Ford CTA president uh I got one serious thing and then just basically a bunch of thank yous so the serious thing um and a former a previous speaker brought this up the repeal gunfree zones passed and on behalf of a really a lot of really concerned uh staff and students just please make sure that there
032are safeguards in place uh that ensures that our roll out doesn't put students or staff In Harm's Way um so I appreciate that and moving on to the thank yous uh first I appreciate the board members who met with the Math teachers and counselors directly about uh the math policy um they actually told me about it and they really seem to appreciate it and that's how we build a culture where we're incorporating educator voices is one really boring meeting at a time so appreciate you uh making that boring meeting happen um it's uh the second thing you uh goes to the administration so it's no secret that we Face a few students coming in next year which really impacts the funds um that we able to work with and I really appreciate the administration um
033finding ways to make to accommodate that loss and ways that don't affect our classrooms as far away from the classrooms as we can make it and finally after a really long brutal legislative session I just want to thank all the Schoolboard members administrators staff uh even some students who showed up for our kids um it really could have been bad this year and I sincer sincerely believe that your advocacy made a positive difference in what bills did and didn't make it so thank you thank you Dylan um our final um person for public comment is Heather web is Heather here or maybe online M Madam chair I'm not seeing Heather web online okay all right well we will move on with our agenda then the next item on our agenda is board Communications reports and
034upcoming meetings um under upcoming meetings um I believe this weekend March 21st through the 3D is the Cosa conference in Atlanta Georgia um I believe we have at least a couple of board members who are planning to attend that trustees cook and buron okay um next Wednesday we will have the executive trustees meeting with the superintendent um it's a little bit earlier than we would normally meet um but because of spring break we're pushing it pushing it up a week um so that is March 27th at 100 pm and um would love to have two trustees who might be available come to that trusty Humphrey okay and anybody else Thursday not Wednesday was that a Thursday no okay I'm sorry that's a Thursday just um is anybody else besides Brooke no okay all right so
035that will maybe just be trusty hrey and IA superintendent Newton if somebody else decides sees it you're free and you'd like to join us um let me know and we'll send an email out a reminder too just in case your schedules change um our next meeting is April 7th um we'll have a 5:00 pm work session that night followed by the 6m regular board meeting and the last item on I list right now for upcoming meetings is Wednesday April 9th at 6:30 p.m. there will be a parent advisory committee meeting here in the boardroom all right so do we have any individual board Communications or reports that she'd like to share this evening trusty Ash so I just want to anybody that's out here or um I know we asked uh Dr Newton and uh
036the principles to make sure that they inviting us to events and things that they're Happ and we've gotten a lot more of those yeah recently um so thank you and please continue because it's uh an easy way for us to make sure they're on the calendar ahead of time and and try to show up assuming you don't end up sick that night but I just wanted to say thank you for doing that yeah anybody else trusty classa okay Madam chair I just wanted to uh congratulate our um Central Women's Basketball team for their tremendous show this season and ultimately their a win as the state champions so I wanted to just make sure that we thank um our coaches and our administrative staff that support those all of our teams and just really proud of
037these young ladies these young women who are um leading by example and and did did a great example a great job at their sport but also just being ambassadors for our our high school and then I'll also mention and I can't remember the exact name but I know that I ran into a couple of you um that there was a job fair kind of Trades um show for our students that was held in a week or so ago and I was able to pop into that and boy that was exciting for me just because not everyone is on the college track but there's so many interesting and really good careers out there for folks and just to introduce our students to the different types of things that they can do um by going to our
038local community college or through a trade school um or you know joining up on our military or um going to office you know becoming a police officer or law enforcement officer so I just was excited to to see all of those options and all those introductions for our students in our district so way to go team listy Cook um thank you madam chair um I've been to a few things but one um event was held at Henderson and they do an awesome job at um inviting the parents I was at literacy night and so the parents and it's well attended and it was very well organized and the governor was there and some city council people were there so um and I think there's a math night that's coming up again at Henderson so some
039of these elementary schools as well as all the schools but they really do a good job of inviting parents and getting the whole famili involved abolutely all right anybody else okay then um I will turn it over now to Dr Newton for reports from superintendent and staff thank you m chair uh few of my own and then presentation from Mr selli tonight um as everyone is well aware the one of the legislative policy changes um will be coming down on the repeal of schools as gunfree zones and so I just want to give a little bit of an update where we on implementing um that new statute the um there is a little bit of misinformation out there so hopefully I can provide an update maybe clear up some miscommunication um this is a statute
040that allows the public who have um Concealed Carry Permits to carry on school grounds um the the statute specifically prohibits students who are enrolled in school from carrying and so I know that that was one um question that that was uncertain for a while but it has now been fully resolved and so um just want to make it clear to the public that students um whether they have concealed permits or not um will not be carrying in our schools and then the statute also contemplates the ability for her board to pass a policy to um talk about the terms under which staff can uh concealed carry in the schools one of the things that the statute requires is that we meet and consult with local law enforcement and coincidentally that happened today at 1:00 and
041so our Safety and Security Office met with local law enforcement and they went through um all of uh the insights that law enforcement had on perhaps what we ought to consider for our policy as we begin to write it so in the next um this week and next week as we finalize um some of those uh looking at those comments reviewing those comments um please remember that this while it's very very important it will follow our normal policy procedures which will include a draft sent to policy advisory for feedback um with comments a bit of time for them to provide comment um then an um an updated draft for the board to uh consider for 45-day review and um then after that obviously um when the public comment period ends would be the time when
042you could actually vote on that policy we know that we need to have it in place by the time uh summer rolls around and we get going into the new year I believe that our current timeline um we uh it looks like we could get all of those things that need done done for a final adoption at the June 16th board meeting that's the hope so just an update um a number of pieces have to fall into place but um the first one already has and so we're very appreciative of our law enforcement providing feedback second update um the 45-day public comment period recently ended on the math credit issue and we want to thank everybody who offered their opinions um our staff has just finished compiling and redacting the comments and I believe maybe
043just today this board has received um that public comment and so given the the previous comments uh made by the board at the January 27th meeting uh the district has been working on Alternatives that do not uh involve reducing the number of math credits for graduation for all students um so while we continue to refine those options and we work to consider incorporate public comment into these motions we will not be bringing a motion forward at this time on that topic um next one you the last couple of meetings you've seen um some um approvals on your end for um contracts for next year and so I just want to give you a couple of timeline updates there um tonight in fact you have one uh for I believe it's program demonstratives and High School
044athletic directors uh last week you had cabinet and building princi and so that's as per policy we um we bring it before you to give HR the approval to begin those contract conversations in late March um HR will send out an intent to return or not inter turn uh not return excuse me for um as well um in april-ish is when um the non-continuing contract teachers who will be offered a contract will receive their contract and of course those who continuing contract by definition of the fact they're continuing contract we don't actually offer them a contract it just carries over to the next year um and after negotiations conclude which are um the actual contracts will be sent out individually to um all those folks so uh with that give Mr sarelli a chance to
045start making his way towards the podium we have a brief presentation um all things legislative and budget and and especially as the legislative issues relate to our budget with that Mr s thank you madam chair Dr Newton members of the board um as Dr Newton mentioned uh the second meeting in March presents uh a great opportunity uh to provide an update on the current Year's financials uh with regards to our current um operating revenues and expenditures um and also allows us to talk a little bit about the preliminary fiscal impacts from the recent legislative session um My Hope Is that uh we'll be able to talk a little bit about um the general fund um as it represents the largest portion of our operating uh finances and uh supplement a little bit of the uh
046um monthly treasure report that you receive as board members uh certainly there's some more there's more detailed information there on some of the other funds that we operated as a school district but I'll Focus primarily on our general fund um so Madam chair just starting a little bit on the the revenue Side Of The Ledger if you will um there are a number of different um projections and historical and current trends that uh we utilize to uh estimate uh where we will end the current fisol year um and that's usually where I would enter that disclaimer that these are very tentative and subject to change um and uh certainly will will be a little bit different as we approach the final um quarter of the year now um we are on track to be under
047our Revenue projections um slightly about um a half a percent or $ 1.4 million um and I'll talk a little bit about the mechanics of how that works but um you'll see on the the screen here um we break down our Revenue um into uh the the level where it's assessed or originates um and is typical of any public school district we break out local County state federal and other Revenue sources so I've kind of broke those out here um for our discussion um I'll start a little bit on the the local Revenue side you'll see that um we're projected to be higher about 5.3 million higher than we originally projected I'll tell you that there's a lot of uh mechanics involved in those estimates you've heard me talk about in the past that we
048have different um touch points over the course of the Year where we review um our tax estimates um and to to maybe summarize a little bit um we're really working across three different fiscal years at a particular time we're looking at non-mineral adval taxes from 2023 and 24 um we're looking at 24 and 25 uh tax assessments for mineral production um as we kind of enter into the final quarter of the year now um I'm going to touch a little bit um when we get to the legislative bills on a change that's been profiled here with our final June payment that comes from from the treasur um but I'll get into that here in a moment now um again on the local resource side I've told you um uh as a district we certainly um
049are very um tuned in with our treasury services and our investments um we are on track to uh be slightly less last year than last year with our um our interest earnings as a district I told you um I think in July that um we had uh um a significant in interest return uh to the extent of roughly 4 milli as a district as a whole um we're going to be slightly under that but we're trending right where we expected to be uh just one other note with regards to our local Revenue um as we completed the Esser funds from the prior years as we worked through the covid uh 19 pandemic uh we did have indirect costs which were uh kind of a fancy way of saying that these federal grants were responsible for
050covering some of the costs as a district that we incur things like U payroll Financial Services Human Resources um we hit the final end and the final draw those funds uh so as we enter into the upcoming years we'll start to taper off those indirect cost Revenue projections um moving into the county level here a little bit um you'll see that we have um uh higher uh collections again this has to do with our unanticipated mineral production uh for this year um I'll tell you as we enter uh uh the next month or two uh preliminary information shows that we're going to Trail off considerably on the mineral ad VM tax collection so we've adjusted that here as well as well um state revenue is going to Trend down um this has to do with
051um that interplay between those local tax Collections and what we receive from the state through what we call our entitlement payment and um as you guys have heard me say before um there's a uh a very um a specific connection between the the more we collect as a school district in local taxes the less the state provides uh through entitlement payments to make us whole with regards to the guaranteed level of funding that we receive as a school district so as we've collected more um that's lessened um the state aid and you'll see here that um I'm projecting about a 4.7% decrease uh that does uh account for adjustments as we work with the Department of Education uh we have a statutory deadline at the end of this month that after this point uh we
052cannot change those Revenue projections um so just this last week um I did submit the final adjustment to make sure that we were on track to collect the exact amount we need in order to mitigate like a tax excess or tax shortfall situation um Madam chair just a couple of other points here as I um kind of work through and wrap up the revenue discussion um on the federal side you'll see we do receive some money as a reminder uh we receive funding through uh the US Department of Education impact aid program um which really accounts for our military connected uh families um as well as our our OTC program and you'll see that we're training a little bit higher than we anticipated um and again this is is really tied to those uh annual
053surveys that we do every fall uh with our students across the district and then as we move into the other category you'll see that's significantly lower than our initial initial projection um this isn't uh due to us completely missing the Mark um thinking back to when we did adopt a budget this summer um I had projected um and still do that we will need to use some of our reserves to cover some school bus purchases um right now uh we have I think roughly 15 of those buses on order um it's unclear those will clear or be delivered to us before the end of the fiscal year but until we expense those buses um that money won't transfer so that'll be updated certainly as we um wrap up the the end of the year now
054um as I kind of wrap up again on the revenue side I'll tell you that um next year will look very different um I'll talk a little bit about the impact of Senate file 69 and what that might do um for our tax collections for the upcoming year um and again I'll reference some changes in the way our uh County treasures will provide resources to us as well and so then moving on to the expenditure side I'm just going to move things around here a little bit um you'll see at the very top of the screen here I have um our projections for the biggest component the biggest budget division that we have in the district which is our payroll and our general fund um and I'll come back to that here in a moment
055um but uh I'll talk a little bit about um the Personnel or excuse me the non-personnel first you'll see kind of at the bottom right um a a rough estimate of where will be in total for non-personnel budgets and I've grouped these out um into the major content areas uh that we budget for as a a school district now one of the big things that um I I want to make note of is on that leftand column where you see total Supply equipment and services budget of about $48.5 million that does include the carryover the obligations from uh fiscal year 24 that moved into fiscal year 25 um and that allows us to do things like plan for large and costly outlet for things like curriculum those bus purchases that I mentioned technology refreshes and
056those type of things um I talked a little bit about the bus purchases as you're kind of um looking through and um seeing where we are at least with the projections for the end of the year um you'll see um on the transportation line it looks like we're um going to be way under on that bud budget allocation but that again has to do with the timing of the delivery of those buses I'd also tell you that that $6 million Mark at the bottom represents kind of my best estimate at this point in time of where we might be at the end of the year on some of those carryover obligations so in total um you'll see that uh the expenditures and obligations are roughly about $242 million um that does account for those carryover
057purchases that I talked about um which is really close I mean that represents um you know roughly 98 98 99% of uh the budgets um that you as the governing board have appropriated um just a couple other key points I'd like to talk a little bit about um where we are um on the Utility side before we get into Personnel that's one of the biggest it is the biggest non-personnel budget that we operate as a district um we are trending down um I'd like to say it's because Mr naap turns the light off every time he leaves a room but it's a little bit more complicated than that um natural gas um we're showing about 30% down from the prior year um and it's modestly lower rates um the weather patterns again are going to
058be the most influential Factor on where our natural gas demand is and um we've had um what we might call Mild winter again um and then we've been able to um see that in the the expenditures for our utilities um electricity we're trending about 4% up we expected to be um I'm sounding a little bit like a a repeat of last year but we're still seeing U big um cost on things like garbage and waste um sewer and water those are all running double digit increases over the prior year but we anticipated that in plan for those increases now um before I kind of move on and wrap up a little bit of the conversation um on this particular slide I'll point out a couple of other things um with regards to utilities um we
059are planning for um an increase in um our water utility costs as a district uh the storm water assessment um that the city passed will impact the school District um so we um have worked with the city and we understand that that'll be about a $220 $250,000 um increase in utility cost for the district going forward on an annual basis um Madam chair just a real quick um final note on this particular slide you'll see that the the charter schools um the line uh kind of third from the top there um shows a projection to be higher than what uh the budget allocation was um this has to do with right sizing their budgets um with a change in law that allows me and let me clarify the the school district approved Charter Schools um
060they are eligible to participate in the 100% reimbursements for special education and certain Transportation costs and we've been able to um facilitate that process and adjust their budgets accordingly and so um you'll see an increase um on that line item as well moving on to the the big line that I mentioned earlier um as you know uh our payroll represents about 85% of our general fund budget as a whole um I brought the slide up um last year certainly the numbers are super tiny on the screen here but um what this shows is our monthly expenditure on our general fund payroll budget um the reason that you see um the accounting period nine is because we've only finished one of our um monthly semi-monthly payroll processing so that's not representative of where we'll end the
061month it's just kind of where we are at this point in time um we are expecting um to Contin excuse me to continue to see um roughly a 3 to 4% increase on the salaries component this aligns with where we were were where we were um when we uh finished the negotiation process last year um health insurance as you know um we uh incurred a 7 and a half% increase um as we came into this fiscal year um we're seeing that um align with um our budgeted expenditures in the health insurance line um but one of the other that I mentioned that um we'd have to adjust to is as we worked through the covid-19 pandemic there were certain credits that were uh available to school districts that brought down things like our workers comp
062premium premium and those type of things um as we've seen those expired um we've started to see those expenses increase we're up about 7% when it comes to the uh the workers comps premium um some good news um we have lower than anticipated wages in overtime which is always going to be one of the more controllable costs that we have as a school district on the payroll side um unemployment and severance pay is trending down currently um which is all um falling in line with where we were for the budgeted amount of that 194 million uh I anticipate that we'll be within about 100 excuse me about 1.5 million of our our budgeted amount that's on a percentage basis um about 7% so again we keep very tight payroll budgets um and we'll continue to
063do that as we move into some of our position based budgeting and those type of things going forward so Madam chair um I'm going to segue a little bit into uh the preliminary impacts from this past legislative session um now um certainly this isn't intended to be an exhaustive list of um everything that um your District administration staff is working through uh to figure out implementation and next steps it's really intended to focus just on the financial pieces um and so what I've done is just kind of boiled these down to a couple of more than a couple at least some of the major areas that we're tracking some type of impact on our finances or our financial operations so um this year a little bit of a a non-conventional way um to uh bring
064the uh external cost adjustment into session law was through a recalibration bill um what that did was um established a a select committee on school Finance recalibration um and as you guys know um we will be starting through that process this interim uh which is conducted every five years that uh seeks to examine the cost basis of the ucational program in light of changing conditions and that type of thing um what had been a topic where we would discuss the supplemental bill was that external cost adjustment and I've uh lined out those adjustments to model salaries here um you'll see that the both categories um within our model um is to be adjusted by eight and a half percent um keep in mind that does um not account for just um the excuse me it
065accounts for the uh costs associated with increases in um FICA and Medicare and all the other um pieces that go into uh those uh Fringe costs associated with payroll um but also the uh um educational materials adjustment a slight increase of about 1% um and then the energy uh adjustment to our funding model for the upcoming year will be decreased about um 6.2% and as I mentioned earlier um we're trending down on our utilization and our usage um however we're not seeing that same decrease in our rates um and certainly um things like the additional storm water assessment will kind of compound this issue um as a whole um that category alone represents a decrease in funding of about a half a million dollars for the school district um all in um that external cost
066adjustment will provide about $9.3 million um to the district for the upcoming year but it's important to note that this is just one component um you've heard um me and Dr Newton and others talk about the Financial impact of the decreasing enrollment um health insurance and there's a number of other funding model components um that will have some effect on that final amount that's available to the school district for the upcoming year moving on to just uh a few points and I won't uh spend a whole lot of time going into each of these um and you'll see that there are a number of different School Finance related bills um starting at the top here you'll see um Senate file 34 um what this does for 20 20 2526 is it amends the calculations for
067things like routine and major maintenance uh there's a fairly complex calculation that's used to determine what that major maintenance allocation to a school district is um what this legislation does is increases that allowable educational square footage calculation from 115% to 135% um it also um provides an adjustment on what they called a calculated replacement value which is another Factor within that formula moves out from two which is a multiplier to two and a half percent um but it's important to point out at least this point in time this is a one-year change um so we're working on what that fiscal impact will be to the school district um certainly the declining enrollment will also be a factor in that calculation as well um House Bill 259 um this is a supplemental K12 facilities uh appropriation
068now I'll just note that um there are no additional direct Appropriations to the district um there is uh an appropriation for inflationary factors for previously approved um construction projects but um what this this legislation does that um could potentially impact school the school district is that it um directs the state construction Department as well as the state school facilities commission um to uh conduct a study of what the implications would be if the state construction Department um was responsible for directing all major maintenance expenditures and supervising all School District major maintenance project so um it looks like there's a pretty um long reporting period it's going to take multiple years for um the state construction Department to report on out on those findings but um that is one that um we'll certainly be tracking the
069developments on um to touch quickly on um house bille 18 um there are a number of factors that will uh very directly impact our school district um first uh this bill allowed for a minimum level of resources to small school districts um for things like Career Technical education supplies and materials um which is great for some of our smaller School District colleagues across the state that struggled to find those resources for those CTE programs um it also provided some supplemental gr opportunities uh for school districts uh but probably the biggest Factor um and the one that we're working to implement is that it takes the funding that we used to receive for CTE supplies materials as part of the block grant and it moves it into a categorical Grant um so the the kind of
070net effect of that process will be um it'll be treated as any other restricted Grant from the state um we think about Perkins grants from the federal government that requires um specialized tracking um it's represented and um portrayed in a different fund within our financials um I expect there'll be certain reporting requirements and it may require some additional um administrative burden on the the schools and the district as a whole um Madam chair the next one I have here um is um housef 199 the steamboat Legacy scholarship act we talked a little bit about this last year as you know um that modifies the educational uh spending account from last year removes some income restrictions but increases the voucher amount um the reason that I have this one even on the list is that it
071could potentially provide some revenue for preschool programs or non-title preschool programs and so uh we're looking forward to additional information from the state on how that might be um qualified for school districts um Senate file 73 um this is an interesting bill as well um what the is it allocates a portion of the District central off central office resources um to the Charter Schools um and this would include both the two uh District approved Charter Schools as well as the state approved charter school and as you recall um that the state approved charter school is um uh calculated within the funding for our district as a whole um so there's a proportionate adjustment that um our central office of resources will be allocated um to those three schools um now speaking specifically to the district
072approved Charter Schools um there's a a significant amount of um Administration and oversight and assistance that um both the finance and and purchasing department provide as well as Mr Jackson on the Federal grant side um things like um State data reporting grants management accreditation review um there is a significant cost Associated that with that um up until this point we were able to use the central office resources that were allocated to the district to cover those costs um we have started conversations with po Aon pass about um enacting the authorized administrative fee um that was put into statute a couple of years to recover some of those costs um for that oversight and administration and will certainly keep the board apprised of of that work as well Madam chair there was a lot um and
073uh believe it or not there was a lot I didn't leave on this list but um just to hit on few more um I mentioned earlier Senate file 69 um this is the uh um the bill that would uh establish a property tax exemption um for that family uh residential structures um I believe a lot of us have been kind of following the developments of this um this is effective as of the um January 1st 2025 tax assessment so we'll start to see the impact of that this upcoming November in um when we start profiling out next year's uh Revenue payment um and just as a quick reminder um this is the bill that establishes that 25% reduction on that fair market value of the single family residential structures with a limit of up to
074$1 million um now um to bring that home a little bit more um there's both indirect and direct um kind of implications for this um I would tell you that our district as a whole uh we receive about $58 million a year in non mineral production at vorum collections um it's a little difficult to precise out how much of that is for single family residences how much is it below and above the million dollar Mark um and we're working to refine what that calculation might be um but just kind of ref referencing earlier when I talked about kind of that um that inverse relationship between the more we collect at the local level the more the less the state provides well now it's going to tip the other way um that that loss of local
075tax collections means the state will have to provide more entitlement money to meet that guaranteed level of funding um so now on to the kind of the indirect cost of what that might do that means that there'll be more more pressure on the state school Foundation program to meet those entitlement needs so that's where the kind of the indirect implications are uh for the school district now I will mention just real quickly like some of the other local governments um we will see the impact on our community or sh excuse me shyenne community recreation District um we'll feel kind of the impact of that decrease in ADV valorum taxes as we start working and developing um our Revenue projections for the upcoming year um 5 145 um this one is uh maybe taking you back
076in history a little bit um in 2022 um there was a constitutional amendment that would um provide for uh the investment of public funds in local governments and equities basically stocks um and we've talked about that a few times over the years um recently what the the the the new bill does is it um takes that next step um to to allow school districts like ours to directly invest in stocks and equities um require certain um additional uh requirements around investment advisory boards and that type of thing and I I again i' I've said it before and I'll say it again um at this point in time the district is not um interested in day trading um not to say that there is a very valuable opportunity for some local governments um for us as
077a school district we prioritize liquidity and safety of those Investments as opposed to uh long-term gain so at least at this point in time uh we don't have any interest in looking to expand our portfolio into stocks and ities um but certainly um we may have those conversations down the road um House Bill 129 um this uh Bill repeals a transfer that used to be required um from our counter Treasures on um near the last uh business day of June and so what this would do um and what it was intended to do um was to give um school districts that last collection that might be sitting with a Fiscal Agent being the county treasur so as tax collections come in they don't come on in the same day every month um we receive a
078treasure payment about the 11th every month um and in June there was a statute that required a final kind of additional payment that would come at the end um that has been repealed and so I've adjusted that Revenue uh projection that I talked about earlier to account for that um for our district that could be millions of dollars that came in at the end of the year um and candidly that was a very difficult adjustment that um if we missed the Mark or it was higher than we anticipated we could be in a tax exess which is a penalty situation and so um this was a welcome change as well um just a couple here um Madam chair as I I start to wrap up um Senate file 137 um what this did um as
079you recall a number of years ago um again when the pandemic started uh the legislature temporarily increased the level of reserves the school district could maintain uh that moved from 15% to 30% um and was set to expire at the end of fiscal year 26 um now certainly the covid-19 pandemic has subsided um but some of the cost pressures and the the need for our district to cash flow haven't um things like the federal grants um changes in the way the state allocated special education um some of these higher cost outlays for things like buses and residential placements and those type of things continue to be a big pressures um so uh the legislature extended that kind of 30% um two years um up until 2028 where it's currently set to expire um two more
080bills um to just briefly touch on um House Bill 172 um this has been discussed a little bit tonight and certainly my intent isn't to get ahead of the policy discussion uh really just to emphasize some of the areas that we're looking at that may have financial implications uh certainly uh insurance coverage is something that we're already working with our um Insurance Brokers on what that might look like going forward um training requirements um things like secure lock boxes for the district um keep in mind that uh about a year ago the legislature also passed a um a small appropriation about $50,000 uh that was available to school districts to cover some of the training costs associated with staff concealed carry um certainly um we're we're able to we'll we'll seek to access those funds
081um as we move forward um and Madam chair just uh as I kind of wrap up um one last kind of operational B budget bill um was Senate file 143 um currently um existing statute only authorize our school district to invest our public funds in banking institution um no credit unions um what this bill does is it allows um Credit Unions um that meet certain requirements to be designated depositories of public funds um kind of the administrative impact as you know we go through the process of um reaching out to our banking institutions to see if they would like to be considered for depository um uh status with the school district this will increase that workload a little bit a little bit more on the disclosures um and hopefully um with maybe um some more
082competitive um uh uh fiscal services with um banking institutions so um as I wrap up um Madam chair I'll just uh um conclude with kind of the next phases in the the budget development process I've only highlighted a few of them here um as we enter into April shortly after um spring break we'll start to finalize school and Department budgets um in May we'll um present the preliminary budget to the board that typically happens the second meeting in May um to give you a little bit more refined look at the upcoming year and then um in June we'll continue to refine um all of our assumptions and our funding model scenarios with the budget hearing in July um with that Madam chair I'm happy to address any questions the board may have thank you Mr
083S I believe um Tristy Clon did you want to start sure thank you thank you Madame chair I had just a couple of quick follow-up questions on some of the information we will receive this evening um just for clarity for for me uh back on showing um one of your slides was showing that the ECA was down um significantly on energy and I was curious if you knew what the reasoning was for that uh projection um or that decision Madame ch um trusty Clawson um yes um the external cost adjustment um is examined um through kind of statutory means um skipping kind of over the professional um side of those um adjustments uh these adjustments are tied very specifically to Bureau of Labor statistic indices on inflationary pressures um the energy component is a little
084bit more nationalized it's not Regional to our our um state or our city um so there may have been a decrease in utility cost as of the nation as a whole um certainly not feeling that same uh relief when it comes to utility costs um and the second point I'd make is that um this is um an index that's published um and finalized in the fall that's Based on data from prior year so there's a little bit of a lag um before those indices are updated thank you madam Che other two followups thank you for that um my second question had to do with Senate file 34 and you mentioned that it was a one you've changed to and I'm wondering if that's related to the pending recalibration calibration or if there's another reason for
085the one-year change um Madame chair um trusty Clawson I believe um uh that's correct there was an intent to continue to study I would tell you that um over the last few years there's been a number of presentations from the state's Consultants on um what the major maintenance calculation should be adjusted to um as a matter of fact um that 2.5 multiplier that I mentioned earlier um had previously been 2.5% it was reduced now it's back to 2.5% that piece will actually stay um the educational growth square footage adjustment um I think the easiest way to kind of describe um the evaluation of that adjustment is um as a school district's enrollment decreases the growth square footage that Mr nap and his team have to maintain doesn't um and so that calculation provides the lesser
086of our actual educational growth square footage or that 115 now 135% um that'll be for one year um as the school facilities commission um continues to examine that that calculation uh and then my final question Madam chair um is related to House Bill 18 and I think it was mentioned I haven't I don't read that bill very carefully but um I think it was mentioned my understanding was that that bill was to ensure that K12 had more funds available for CTE but it sounds like that the money is coming would be coming to the districts outside the block grant and so that makes me initially question are is that guaranteed funding and is there a floor um for guaranteed funding or is it just at the whim of the current legislature to fund at whatever
087level they they choose and do they have to is there a mandate that they have to um Madam chair try CL um the the allocation to our school district as well as the other 47 is Formula based um it's primarily calculated on the number of uh State approved Career Technical education classes that we have as a school district from the prior year um and there's a number of things that um have to meet that requirement there has to be a three core sequence um they can't count for classes that are caught taught concurrently those type of things but that um that class count um through teacher reporting is converted into a supply allocation it's roughly $14,000 uh per teacher is kind of the the C calculation so that provides Madam chair that floor that trusty
088Clawson is is referencing um now where it does become a little precarious is that um as a block grant we were able to direct those resources to thing like Junior High Career and Technical education and um just for those of us who are kind of keeping score um our district has typically spent more on Career and Technical education than the state provides through the block grant um that's not the case in every school district um and it's going to e and flow we'll have years where we have higher expenditures for supplies and equipment there'll be years we have less um as you know we have a Career and Technical education Reserve fund to address some of those high costs um but this will also impact our ability to save those resources in that Reserve fund
089um so uh maybe more direct to your question trusty um Clawson is um that floor will be maintained um uh there's no decrease in that funding um just a lot more with kind of the the grants management side okay thank you anybody else all right thank you Mr s mam chair with that that is the end of our reports for this evening Adam chair yes uh you can we have comments on the superintendent report absolutely okay I just had a quick comment um that I appreciate the superintendent's report and Mr sali's report um going back to the the comments that the superintendent made regarding going back to the drawing board on the policy for math I just wanted to to say um uh I I would love to see um whatever we do as a
090district moving forward make sure that our coordinators are involved um just those folks that are teaching I I did I did get the chance to meet with some Math teachers and learned a lot about um just what their feedback was from classroom teaching and and what they thought even freshmen needed all freshmen needed and what they could do if they had them all taking um Algebra 1 for instance instead of U preal like a pre- alal type class so I hope that we will um we will include our coordinators our district coordinator and folks in the classroom that can give us some real life feedback what they can do to get our our struggling students students um where they need to get be order those new um state board of education standards right anybody else
091please we will move into the consent agenda section of our agenda all agenda items listed with the designation of CA are considered to be routine items by the governing body and will be enacted by one motion there will be no separate discussion on these items any item removed from the consent agenda will be considered in its normal sequence on the agenda does any board member request to remove a motion from the consent agenda okay Madame chair I move to approve all motions listed as consent agenda a second have a motion and a second to approve our motions this it is consent agenda all in favor say I I I oppose okay those have been approved uh moving into new business now um we have five items leave to discuss Madam chair I move to approve
092the notification of the program administrators and High School athletic directors on the attached list that the Board of Trustees intends to offer said administrators a contract of employment for the ensuing contract year second a motion second to approve notification of program administrators and High School athletic director contracts we have any questions on that or any discussion no okay have a motion what's that he did a fine job of discuss okay we have a motion a second then so all in favor of approving those contracts say I I I oppose okay approval passes Madam chair I move to approve the administra contract on the attached list for the 2025 2026 school year and to place them on the appropriate step of the Administrator salary schedule second and we have a motion in a second to approve
093this um the appointment of an administrator do we have any discussion on that one or questions can I just clarify that these are new appointments to fill open positions for next year Madam chair trusty Ashby that is correct anybody else I have a motion in a second to um approve the administrator appointment all in favor say I I oppose okay and that process mam chair I believe that we have at least one of the administrators here with us this evening Mr Jeff hatli please stand new principal at MCC Jun High congratulations and M Cil am I correct that that there are no others that were able to join us this evening great thank you all right Madam chair I moved to approve a contract with stasis design PC for architectural and Engineering Services for design
094and construction Administration services for AR elementary school replacement a second we have a motion in a second for approving Professional Services for the design of art elementary school replacement do we have any questions or discussion on that one Madam chair I think we should have confetti for this um this is an exciting uh moment and I can one that has been I haven't traveled down as far as some of you guys have traveled so I'm just ecstatic about this so could we is this the one I can't open my computer because I might um it might talk I don't but um can you can we talk about like so this is they going to be or um looking for Architects or tell us a little bit more about it or could you please come up
095and give us a brief overview of this motion please yeah Madam chair members of the board um I probably have a little more to say tonight than usual but I won't be as long-winded as Jed so um what I want to say is I think today marks a day that uh many of us have eagerly anticipated for a while um this movement addresses a school that's been on our long-term facility plan since the early 2000s and to that point once a school is determined to be in need of replacement it takes a minimum if everything was to go through the day they agreed to that um of about five years uh We've averaged we average about eight years to complete a school from start to finish um so this has been months even years of
096hard work and dedication and unwavering commitment from a lot of Staff members this Journey's been long and filled with challenges and Milestones and but also with the prist and drive to achieve something truly extra extraordinary for the students of laramy 1 this isn't just a project but I think it's a vision and testament to the collective efforts Innovation and passion of laramy County School District 1 along with many others to bring this development to you last week we accepted propos proposals for design from six design firms um we had an evaluation team that then shortlisted this list of four design firms all of whom had an opportunity to present to our s ction committee that that selection committee Comm consisted of six evaluators three District Personnel two members of the state construction Department as well
097as a local architect and at this time we're excited to request the approval for contract Design Services with stasis design for the design of the new ARP Elementary School try H thank you madam chairman um Mr does this include the the mition or or will that come at a later this does not include demolition when money's allocated it's specifically labeled for what it's allocated for this is for design and construction of the school um there's a possibility of if there's additional money in the bid process between now and next spring at this time we may be able to reallocate some of that money and if not we would ask for um money in this next budget session for demo and and um for mediation and can I do a followup absolutely and so you're anticipating
098that the construction would start next spring so a year from now yeah Madam shair trusty hle the 100% design documents are scheduled to be completed in February of 26 and we would bid probably about 30 days after that thank you trusty Ash um so my my memory is not always fantastic but I think with some of the previous uh rebuilds and particularly with coyot Ridge um I know there was some and I know that's different because it's not a rebuild but um there was some interaction with the teachers and and people around colors and things like more of the non structural pieces of the design um we'll there be with this one as well yeah Madam chair trusty Ashby there will be um there will be a charet design as we start into the design
099um after we award this contract um we'll have a kickoff meeting and then we'll have a design design that they'll put a shet design together to get ideas and some collaboration and then there will probably what you're talking about will be a separate design um committee um that we did for Coyote Ridge I believe it was a principal member or two of the board and a lot of students that selected um the colors the mascot and and different things from school a little different but okay anybody else um so um the students currently at East rid they will I'm sorry I didn't um the kids will continue on there yes Madam chair trusty cook the kids will stay at EAS Ridge until the school's complete another four five the school is currently scheduled with our
100Mercer say to be complete to open in the fall of 28 um you know depending on what we run into in the next 36 months um potential of it moving up any other questions for Mr NS okay thank you very much thanks right well we have a motion in a second to approve the contract with stasis design um for AR elementary school so all in favor say I I opposed that passes what an exciting night to get moving forward on that yeah thank you y Madam chair I moveed to approve the proposals with GH fips in the amount of 96443 th000 including a 10% contingency for Associated governmental fees and requirements for the purchase and installation of Central High School video school boards scoreboards excuse me do you want to re rad the number 96443
101there I say it wrong I second apologize all right we have a motion in a second um to approve um the Professional Services contract for the Central High School video scoreboard do we have any questions or discussion on that can we just clarify where that where those dollars come from absolutely y thank you Mr now Madam chair trustees um this project um was put forward by Central High School it'll run through our planning construction Department like a typical project um we put it out for for design and bid um and the funding comes from a grant or a gift that was given to Central High School from the mor Brown money that's directly associated with the school um at their discretion to use and it's not coming out of our major maintenance or general fund
102thank you okay great trusty CL mam chair I just want to clarify and I was gonna say the same thing but um just wanted to say thank you to the my Brown Foundation for gifting our sh high schools a million dollars for the activities of our students and just the uh investing in our youth and our community and uh Central High School was given this gift but our other high schools were too uh I I think it was east and south were also gifted these so I just wanted to say that for the record okay anybody else right I'll in favor of approving the contract for the new scoreboards at Central High School say I I hi anybody oppos right that passes as well we have one more motion I apologize for my reading I
103need new glasses Madam CH I move to approved Professional Services by Avi professional Corporation for the design of relocation of the East High School tennis courts in the amount of $887,000 including a 10% contingency for Associated governmental fees and requirements second a m um have a motion and a second to approve um Professional Services for the relocation of the East High School tennis courts do we have any questions or comments on this motion no trusty Clen mam shair I asked about this earlier um and I wonder if the superintendent or Mr nap could explain why they want why they feel the the need to move the courts I believe Mr nap is ready mam shair trusty CL yes that's also something that's been in our long-term facility plan for quite a while it was initially
104um contemplated with the move of the new Cary Junior High um was to move them out of the parking lot for several reasons it's it's not a very good location to have seating or Landscaping it's right along the exit of the parking lot um East High School is also a little bit short on St on parking for students and staff and we currently have a mercer study underway on East High School that actually is due to be completed in April of this year and I don't know what the results of that will be but um most of the options they were looking at uh because it's a capacity issue at East is to build additional rooms on to East somewhere which will probably take part of the parking away so um we thought we'd go
105ahead and continue we're just looking into sort of an evaluation and design of where those could go between East and carry um Junior High uh which would help for several reasons it also allow some extra parking as well as um getting him down off the top of that hill where it's probably not the best place to have a tennis match any other questions Mr where's the funding for those tennis courts coming from I'm sorry um that'll be reck Mill re Mill yes all right thank you thank you all right all in favor of approving the Professional Services um for the relocation of these High School tennis courts please say I I opposed all right and that passes as well the next regular board meeting will be held on Monday April 7th 2025 at 6: p.m.
106a work session will begin at 5:00 p.m the District of the business is done d a motion for executive session Madame chair moved to go into executive session prior to adjournment for the purpose of possible student long-term suspension expulsions Personnel legal advice negotiations and potential litigation a second we have a motion a second to go into executive session at this time all in favor say I I opposed all right we will go to Executive session and the