001and Jeremy did all get a copy of this. >> Okay, >> which is the packet that came with that video. >> It's funny that there's seven pages to apply because of the way they talked about. >> No. >> So, they won't read it anymore. >> Yeah. Welcome to meetings for Quick look. can see I think there is only one signed up for the retreat. still doesn't help and meet all of them. Hopefully I don't express the importance of coming and invited me to go to asked me to think about going to the ground up with them on August the 15th. Yeah, August. Oh, the deadline to register is the 15th. It's on the 25th of August because her duty is going to be there and I didn't get to meet him because with the Jeep
002on she Does it look very interesting? Yeah. >> Yes. The legislative service office here 7:35. I guess that's the way I was going to take several I turned on that open through the 14. I know it's just a script thing to be there, but I haven't done it. But I know in the video it just shows you just click on it and it goes from off to green. That's what I'm hoping. I mean I'll I'll have a couple just until people get used to it. I don't know what to do is even if I take a sleeve and slide it in reach there and stick it off. >> Walk up and we put one there too. Yeah. So people could stand as they come in. Hopefully eventually that people are going to come back and
003one. So second training. Heat. Heat. Serious heat. house. Heat. Heat. Heat. Heat. So, let's think about There's one. Heat. Heat. Jesus name. over there. I'm sure it's going to be equitable acres, right? >> Roadside. Hey, John. Michael wanted me to ask if you had gotten a PO to Amy for the computers. >> I tried, Doug. I couldn't get it to stand. I just heard your friends. >> You talked to him today? >> I haven't talked. >> Yeah, I didn't know that. >> Amy said she was waiting on a PO from you. >> Who? >> Amy May. >> Okay. I mean, that may be. >> Okay. I'll talk to you after. [Applause] It's a little lean. was not respons or somebody had speech with him. How's your summer? Busy. >> Yep. >> I bet you comes
004up. >> Hot and windy. >> I'll steal it once he gets it. [Music] That's all right. >> That's that's fine with me. I mean, I have to sell tickets. [Music] Everybody keep it down out there. >> I got you covered if they charged my public comments limited to two or three minutes, right? All right. Well, we'll get started. Like to welcome everybody out there to the UN County School District Board meeting. Can I have everybody stand and call me in the pledge? I aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. I need a motion. Am I on? Can you hear me? >> Yeah, you're good. >> I need a motion to approve
005the agenda. >> Madame Chair, I would make a motion to approve our agenda for July 16th, 2025. Second. >> All right. I have a first and a second. Any discussion? >> All in favor? I I >> and those opposed say nay. And opposed? Motion passes. >> All right. Um we'll move on to our consent agenda items. Do I have a motion to approve the consent agenda? >> So moved. >> Second. >> Okay. I have a first and a second. Any discussion? >> All in favor? >> I. >> Um those opposed? Okay, motion passes. All right, we have our presentations. The symboli introduction video. >> Madame vice chair, I can say madam again just seems right out of the mouth members of the board. Um, just to give you a little background information, as you know,
006we've used Board Docs for as long as I can remember. Board Docs was purchased by another company. They transitioned to a new product. In that transition, we found out there were some things that we didn't like. Um, Wyoming school boards went with Assembly. So, we did some investigation and we are transitioning to assembly as our board information system, which means there's going to be some training in the near future for you guys. We'll probably shift to assembly um in August. So the first meeting in August unless something doesn't work out uh and Sherry's been uh participating in training uh a lot of training I've been participating in training this will also affect uh Jeff uh I can tell you a little bit about my vision assembly is assembly is designed just for this purpose it's
007not something else that's used for a board presentation the part that I've been most involved with is the policies. Assembly will contain all of our policies and allow Jeff and I to communicate and the board to communicate with uh draft policies, creating policies in a much cleaner, simpler, open way. The public will have access to those drafts. Um and then the meeting part of it, uh I think uh we'll potentially vote online. Uh there's just a lot of things there. And so what I thought would be good is tonight is just to give you a brief uh I think it's 15 minute um shot at what assembly is about and what we're getting into at the retreat. We'll probably take about a half hour and help you kind of some additional training and then in
008August we'll have executive session a little earlier to get you lined out on your machines and get you ready to go. So kind of transition that way. Um board docs did the job. This is really a much better product. Costs a little more money, but uh I think we'll be happy with it in the long run. So again, it's been a lot for uh Sherry uh and Jiren. Um learning curve is kind of steep, but we have confidence you guys will get there. One of the neatest things is we finally do away with those policy manuals. We won't have any need for them. Um we still have some things to figure out with how they'll be used. for example, the courthouse would probably have to pro provide a hard copy to them. But in terms
009of your policy books, they're all online. They're so easily accessible. You can search them. So much better product for anyone looking for board policies. So that's probably the biggest one of the biggest benefits. So with that, uh any questions before we >> What do we get to do with the old policy books? >> Uh well, we could burn them in however we want them. Uh, we probably should recycle because there a lot of pages in there. But, uh, uh, over the years, I imagine there's probably not one or two of those books that is really up to date because of how they've come in and out. Um, we found some interesting things as we've reviewed some of our policies. So, anyway, with that, Jiren, >> thank you, Superintendent Thomas. Um, so we're going to do
010kind of the 60,000 foot view as um, superintendent talked about and then I'll kind of show you how you're going to access that and then as we continue to do some more trainings and kind of go from there. So um, first we'll get into assembly. We'll do the 15minute video and then I'll do some clarifications from the video because as it when it starts out it's going to talk about how you log in and that login is actually a little easier process than what they talk about here. So with that, welcome to meetings 500 using simply as a board member. This short video will show you how to log into assembly, navigate your meetings, and use some of the features on the site. >> I already have a password. >> The Assembly meetings module is
011mobile responsive and can be accessed on any device using a browser. This includes computers, phones, and tablets. Let's take a look at how All right. Now, that's funny. That's funny. >> I don't know, but if we could find a new one, it'd be really nice. Sherry can attest that I did a run through of this the very beginning flawlessly. It's all the spectators on the internet slowing down. See you say >> what more. Okay. So, there you have it. Any questions? >> That was a good background there. >> We're kind of snake over here. So, a couple things. Um, as a board member right now, you know, we've got your devices set up when you log in to your Chromebooks that board docs just comes up automatically. We will do the same thing when we
012transition assembly. Um, one caveat is is that we've moved you to single sign on. And so, right now with core docs, you have to use your username and password in there. What uh single sign on means is the district email that you're provided, it recognizes, so it'll say, "Oh, this is Brian Woodward." And allows you to just kind of go in from there, which is really, really slick. I'll show you what that looks like here in just a minute. So, Board Doc's login is still here. Assembly login is right here. And then as Superintendent Thomas referenced policies which used to reside um with Edlio now is part of assembly and so it looks like this. This is what the public can access at any time. Um when this launches here for us is um all
013of the manuals policies are all right here. you can um see the main categories on the left side. And so um if I click on B, it then gives me now what's a little bit different than what we had before is our regulations are also in here. I know we started adding those probably about two years ago when we started adding regulations. Mhm. >> Now, all of um all of our regulations >> and exhibits are part part of this. And so, um this naturally not only is available for you, but the entire community has access to be able to to see our policies and continue to build this out from here. As we go back to our login, when individuals come here, this is what it looks like for the public. And so this is
014the assembly homepage. They see naturally our district logo. They see our address. They see you as schoolboard members. when they click on that um it'll actually pull up the information that we have provided um on each of you. They are able to go to our policies directly from here. they can see the board meeting schedules um pathway to excellence which we will update um in August at our board retreat school calendar. So all of the information that we feel is vital to the public is right here for them along with our mission, our vision, our core values, the things that you as a board are are heeding to and we as a district are following. So that's all right here. When we officially start with meetings, there will also be a meeting tab and they
015will be able to then click on that current current meeting. For you as board members, when you come to this page, um if you're coming from our website, you will click on the login which is clear up here on the top right. You will ignore this bottom part and you will simply click on single sign on. It'll ask you for your um district email account. So, you'll say, "Yep, that's me." You'll notice it looks the same, but now there are some meetings that you can see. Um we're still working with four docs right now. In fact, I did another follow-up email with them today. They're supposed to be sending us all of our old meetings and is going to transfer those intombly. So everything that we've been doing with four docs should then come across
016assembly. So you can still go back and tie and see that. So um when you're in a meeting, it's going to have a look that's very similar to board docks. on the left side, it will show you all of the meeting agendas, the things that you will be going through. Um, much like board docs. If there's an attachment, you will see the paper clip. And so this would be the minutes. Here's a supporting document. So I can click on this PDF and then shows me the minutes from that PDF. So very similar to the functionality of Boardocks and how you're able to follow through um naturally as a district and more so under the direction of Superintendent Thomas and Sherry they're able to delineate who gets to see what as a board you see everything
017public um if there's situations where it's not meant for the public they don't see that they might see the agenda item but they don't see the supporting documents and so all that's going through here. But for you as board members, you'll see everything that's there and follow through just like you would kind of line by line in Bordox going through that. So, um a little bit of a different look, but the functionality is is really much um in the same the same fashion. So, are there questions on that? When you look at it, you probably say, "Hey, that looks pretty similar to what we've been been doing." The biggest thing as I mentioned is your sign on will just be that single sign on which will be really really good. Um as soon as Sherry
018um changes it from draft to publish then you as board members will be able to see see that and start to look at that meeting. And um she's always good at not only doing it 7 days before but oftent times a little bit before so that you're able to see what's going on. But that's where all your documents, everything will be there. And then as um Superintendent Thomas alluded to again, the policies, what's really nice in here is the policies will be attached. You'll be able to see those in draft form as things are going back and forth. And when everything's ready and it's been approved, um either Ryan or Sher can get approved and now the public is able to see that. And so a lot more um functionality that way in not losing
019emails or was that draft 2.1.3 or or whatever that was. And so a lot of great things. The other nice thing for the district and you guys is you can actually reference other policies that other school districts not only across the state of Wyoming are using. And so if there's something um in relationship to a policy you want to say, hey, is there another district? What are they doing? You can look at that. The other thing you can do is see what other districts across the nation are doing with their policies as well. And so um which is really really nice. The final thing I'll make mention to is we talked about the pathway to excellence where our strategic goals are. we can now start to tie the strategic goals that you as a board
020decide on to each of the meetings. And then at the end of the year, Ryan can simply go over and say, "How did we do?" We had seven meetings that tied on this goal and five meetings that tied on this goal. So, a really nice correlation of the meetings and the goals, which can help the community say, "Is the district really moving forward with it?" Yeah, we can show you evidence of how the the district is meeting the goals that we as a board and as a district looking forward to. So, >> big overview of that. Um, we'll try this one more time. Are there any questions? Either I did a really good job or you just went, >> are you good? >> Kind of a little bit of both. One one thing that we've
021done this with support from assembly, but also all the learning is videos, so it's self-paced. So, um Sherry has certainly logged the most miles. Um but, uh uh as you get in there, you can if you can't remember how to do something, you can find a training video and it retaches you. or you can go to sharing >> and we'll show you at our next meeting how you'll have access to those videos and where to go. So, um if this doesn't work, which it's not wanting to today. >> Should I try it on mine? >> Um and you can try it on yours. Then you can go back and review it. I did a verbatim account of what that video showed. So, um, we could go back and just make sure I didn't miss anything.
022Okay. >> With that with that, >> they spent a lot more time kind of in the meeting and they walked you item by item, which you as a board are already familiar with using it. The board docs. It's pretty pretty good. You can use >> this short video will show you how to log into assembly and then maximize just >> probably work. >> Yeah. get your meetings and use some of the features on the site. The assembly meetings module is mobile responsive and can be accessed on any device using a browser. This includes computers, phones, and tablets. Let's take a look at how to log into your site and navigate meeting agendas. When the assembly administrator creates your user ID in the system, you will receive an email notification. If you are not seeing the
023email, be sure to check your spam or junk folder. Click on the activate button to be taken to your assembly site. Once on the site, be sure to take note of your user ID, then create a password following the requirements shown on the right. You don't have to >> save and close to save your new password. >> On the login page, input your user ID and password. Note that in the future you will use the login button at the top right. If either your user ID or password is incorrect, you will receive the credentials invalid message. You can use the eyeball to check the typing of your password. This password is incorrect. I can correct it and try again. If you receive the invalid credentials message twice, it is best to click on forgot password.
024The third time the login is incorrect, you will be locked out of the site for 30 minutes. To receive a password reset email, click on forgot your password. Enter the email address associated with your user ID and click send. Follow the instructions in the reset email to reset your password. When you have successfully logged in, you will see your name in the upper right corner. If you see the word login on the button, you are not logged in. Under the more button, you have access to information on the latest product updates and the my profile screen where you can check and update your profile information. When you are logged in, online help is available by clicking on the question mark just under your name. Clicking on the other sites drop down will show you a
025list of all the assembly sites in your state. You can click on any site and view their publicly available information. You will not log into their site. To access meetings, click on meetings in the menu bar or click on meetings listing from the submen. This will take you to the meetings listing page. The listing order has the most recent meetings at the top and they get older in time as you look down the list. For each meeting you see the meeting date and time, title, minutes button, and meeting type. To quickly locate a meeting, you can do a search on the title. This search shows all the meetings that have the word policy in the title. Another way to quickly locate a meeting is to filter the list by meeting type. I have filtered the
026list to only show board meetings. To go to an agenda, click on the meeting title. This page is the full agenda view. The title bar includes the title, date, and time of the meeting as well as location information. If the Zoom integration feature is used, a link to join the Zoom meeting or webinar is also included. The buttons at the top will allow you to add the meeting to a calendar and print the agenda or minutes. A QR code can be created in the header area so that viewers can scan the QR code and be taken to the meeting agenda on their phone or tablet. Scrolling down shows the complete list of agenda items. Click on any agenda item to access more content. The item page has a small scrollable agenda on the left and
027a content area on the right. Content will be shown for the current item. You can use the arrow buttons to go to the next item or back to the previous one. You can also click on the agenda to go directly to a different item. The content that is added to each item provides information to the public and other viewers of the meeting. Content can be text, images, links, or attachments. If minutes for the meeting have been made available, clicking on the minutes tab will show the minutes for the item. If the online public comments feature is used, clicking on the tab will show the comments. Supporting documents can also be part of the content. Clicking on the PDF will open it in a new browser window. You can view the contents of the PDF and
028then close the window to go back to the agenda. Any item that shows a paperclip icon has either a supporting document or supporting link attached. When the content on the right exceeds the area of the screen, a scroll bar will appear so the user can scroll down and see the rest of the content. You can also use the vertical bar between the two sides of the screen to adjust the size of the agenda area. or collapse the agenda completely using the collapse button. This provides more area to view the item content and the arrow buttons can be used to move from item to item. Click the button again to reopen the agenda. If the sticky note feature has been made available, you will see the sticky note button on the right. Sticky notes are notes
029you create for yourself. They are user specific, so each user can create their own sticky notes and they are not viewable by any other users. To create a sticky note for an item, click on the button, input your text, and save. A sticky note icon will appear next to the item. You can leave the sticky note box open and move from item to item, creating notes for yourself. To view the sticky note on an item, click on the button to remove the sticky note. Delete the text and save and close. We see some additional icons on the executive session items that are related to visibility. Using visibility options and permissions allows all necessary content to be added to the meeting but restricts access to the content. The half moon icon indicates limited visibility, which means
030that only users with the limited visibility permission will see all of the content on the item. Only the title of the item and any content in the quick summary field is shown to those without the limited permission. This item for discipline hearing details has a confidential visibility indicated by the lock symbol. Only users with the confidential permission would see the item and its content. Let's review the icons that you'll see on meeting items. The sticky note icon indicates that the user has saved a sticky note for the item. The paperclip means that there are supported documents or links attached. A user must have limited visibility permission to see all the content on items marked as limited visibility. And the confidential icon signifies an item or its content that has been restricted to specific users. Let's
031go back to the meetings listing page. When meeting minutes have been made available, the minutes icon becomes active. Click the icon to go directly to the minutes. You can scroll down to view the minutes and also toggle over to view the agenda. Under the print button, there are several print options available. To print a copy of the agenda, select print agenda. Select the options you would like for your printed agenda. I'm going to choose recommendations and sticky notes. Click the print button at the top left to print the agenda. The print preview shows the recommendations on items that have them. Sticky notes print in bright yellow to be easily seen. The print minutes option will generate a PDF of the minutes. The PDF of the minutes can be downloaded or physically printed. The other options
032include printing a meeting packet or downloading the meeting to view offline. Click on the goal scorecard area to see the items on this individual meeting that have been tied to a strategic plan or high-level organization goals. One of the most powerful features is the search feature. To start a search, click the search button. Enter a keyword and choose the module or modules to search. The results show agenda items that contain the keyword. Click to access the item. The keyword will be highlighted in the item content. Click the back button on the browser to go back to the search results page. This item contains the keyword as part of the title. The search can also find the keyword in PDF attachments. Using the advanced search provides some additional search options. Enter the keyword or words and
033select the module to search. Using the advanced search, you can search the meetings on your site as well as the meetings on other assembly sites. In the other sites area, select all individual sites, those in the same region, or those with a similar student population. Click submit to run the search. The broader the search, the more time is needed to return the results. You can access your assembly site on any type of tablet using a browser. In landscape mode, the pages on the site look the same as they do on a computer. Use your finger or a stylus to tap buttons and scroll. If you turn your tablet to portrait mode, the menu bar will collapse under the menu button. Tap the button to open the menu. Then tap the plus signs to open sub
034menus. You can also use assembly on your phone. The pages that follow provide instructions for adding a shortcut to Assembly on your phone's home screen. On the phone, the menu also collapses under the menu button. Tap the button to open the menu and tap the plus signs to open the sub menus. On the meeting listing page, tap on a meeting title to go to the meeting agenda. On the agenda, you will still see the buttons to add to calendar, print, or create sticky notes. Tap any item to go to the item view. Once on the item view, you will use the arrow keys to move from item to item. Use the tabs to view the minutes goal scorecard or go back to the agenda view. Tapping on an attachment will open it in a new
035window. Click the back button on your phone to go back to the agenda. These next two screens show you how to add a shortcut to your phone. Be sure to use the one that matches your device. This page is for Apple iPhones. >> We probably don't need to go into that today, but the kind of the purpose of this doing this at a public meeting was I think this is important for our public too. It does open up access to really everything we do. Um I do like the feature that if we were working on a draft policy, we can open the public comment. they can come comment um and we can see those comments. Um if we are going to uh pursue CKA and a rule making process, that rule making process can use
036this public comment period. So there's a lot to it. We'll kind of ease you into it. Like I said, um probably in the next week or two, you'll receive an invitation um allowing you to kind of get on it and play with it. And then like I said at our retreat, we'll go into a little more detail. >> Great questions. >> Sounds great. >> I like the sticky notes. >> That's pretty cool. I was going to ask Jeff, would they be a sticky note like that? Is that something that a person could request access to public record? >> Yeah. >> Something to be aware unless it's me. >> Yeah. Yeah. >> Yeah. So yeah, you have to be careful of that. >> Okay. >> All right. Thanks, J. >> Don't think we need another eight
037IT guy yet. >> Ryan did a great job. >> All right, moving on to our discussion items. A, policy development rule CKA and rule doc 24. >> Yeah. Uh Jeff and I are going to try to tackle this kind of together. Um we're still in the process of learning about the new law dealing with CKA. Um and so Jeff and I have got together a couple times. One of the things that we both agree on needs to be done immediately is a policy that deals with open carry. The law allows us to do this. Not a rulemaking authority. So it won't take all the time. We can create our own policy. So, you'll see a draft policy actually hopefully to prove at first reading um as we get into that. Um I think it's wise.
038I like the title of it. Um and then we can still kind of decide what we want to do with CKA. Jeff and I are a little different mind in terms of what we think need to be done and I think the board needs to kind of help us move forward with that. Um, what we're talking about is there are districts that once they've done this, no open carry policy. They're leaving their CKA the way it was, not even touching it. Um, that's kind of Jeff's train of thought. He's okay with that. Uh what I would like to do is go through the rulemaking process, take CKA and remove all the stuff that we had to put in there that is no longer in the law that we put in there to get through the
039legal battles. Um I think potentially it's good to have that information, but if you don't have it in there, you're not held accountable for it. It doesn't make us jump through some of the hoops that other districts do not and will not do. uh for example, training requirements. Uh ammunition is in there. We have an application that we probably can't do now. Um bottom line is once we start down that process of CKA and going through it again, we do have to go through the rule making process. Um I should have just got plugged in. Let me show you a couple things what I'm talking about. Jeff, jump in here. >> Ryan, I do want to clarify one thing. >> We are on the same page. >> Okay. 100%. I agree with all of that.
040We can keep it. We can change it. We can do whatever we want. The new statute really gives us some not a lot of freedom and some you probably can't see all of this, but I'm going to enlarge it. What's kind of you know maybe you own large what uh you're looking at is actually assemblies the way they deal with um policies. So I'm trying to learn how to do it. Jeff's learning how to do it. So this is our red line copy of CKA. And you can notice the green is new. So that's the new law. The red striketh through is what we're removing. So as you go down through this you can see that we are removing a lot. What we added in the green is actually what was in CK R2, CK
041R3 and CK R4. Now they're all in one document. CKA um CK R1 is the application. It goes away. Um and I also have done that. You redline them all. So if we go through the process, this will be our policy. Everything in the law hopefully through the process is added to this. Um, so the things that the law says we have to do are in here. Um, I think it makes more sense to have one policy makes it pretty clear if you are going to conceal carry as an employee or a volunteer, you have to provide us notice. Once you provide us notice, we will provide you training. Um, within the law, it talks about you either carry it on your possession or you carry it in a biometric box. Um, again, it's pretty
042straightforward. I just think when we got into CK originally, we were jumping through hoops that we didn't have to um to get it legally done. As Jeff's pointed out, we don't have to do anything with the policy that we have in place. We really have that choice. But to do away with CKA and not do anything, you have to go through the rule making process. So I my recommendation is that we go through the rule making process. Um wait till we're um linked to assembly so we can have that comment period done right in the system so we're not doing all the crazy things we did before. The rule making process, we reviewed that. It is um it's lengthy, but no one would be able to say that we didn't ask them a million times
043what their thoughts were and giving them a chance to comment a million times and respond back to those comments. So, this kind of where we are with this. What I'd like to show you is the draft policy that we're talking about. This is CKB um prohibition of open carry of firearms. Um, again, this is authorized by the new law 68105 and statements. Um, the bottom line, if I cut to the chase on this, is you're not allowed to open carry in school district facilities, properties, buses. um we cannot limit their concealed carry but we can not allow them to open carry in our schools. The other part of that that I see and kind of reading between the lines if you come in concealed carry with the intent to intimidate and the weapon is shown
044that becomes an open carry and we can remove them. [Music] Um what we can't do is ask if they have a permit. Law enforcement can, but we can't. Again, within the law, uh we can't um not allow someone to concealed carry with the rule CKA. We can limit our employees and volunteers. They have to not notify us and they have to receive training based. The law is very clear on that. Again, that's why I want to do it is I just feel better if we are going to have an employee or volunteer that wants to conceal carry, we should provide them annual training and have a standard for reertification. By the way, they've upped the standard for reertification. It will be a high standard. I think challenging to qualify if you've seen them, it's it's
045pretty impressive. But anyway, something that hasn't been changed for a while. Uh we we just noticed those. So, kind of if you're wondering, those that have already been approved to concealed carry, uh Jeff and I both feel comfortable with that, they should be able to continue to concealed carry. We have uh scheduled training, so they will go through the reertification process before the school year starts. So, uh um again, the the qualifications for training are in the other document. CKA and in the law 68105. Any questions about why we're doing this? Jeff could probably definitely add to the need for this. >> How do we define a volunteer? >> Well, for us, a volunteer is someone who is scheduled to support in our classrooms that have completed the necessary paperwork um background check. >> Okay.
046>> We have volunteer coaches. We have volunteers in the classrooms. Anyone any volunteer at that level that wants to conceal carry would have to communicate with us. >> Okay. So, it's not like moms coming in to help with Halloween party. >> But a mom coming in can conceal carry without any notification to us, >> right? >> With the law. >> Yeah. >> But those that are and I would say assigned to a specific duty. >> Um volunteer coach is probably the best one. We have coaches that come in and volunteer. They have to be certified and they have to go through the the background check, but they're still volunteers. I feel much better the idea that if you are going to volunteer in the classroom and you want a concealed carry, you need to notify
047us. >> Yeah. >> And we'll provide training. >> Interesting law. >> Yeah. And it would remove the like isn't there right now like a one-year waiting period for new hires to conceal carry? >> Not that I'm aware of. >> Okay. >> Do you heard any of that, Jeff? >> No. >> In the current CPA, there's not many. >> In the current, there is current >> and that would and we would revise. >> Yeah. Current CKA there is a residency requirement. You have to be within the district for 5 years. That all went away with the new law. There is no residency requirement. >> Yeah. And I think it should. Again, the reasoning for that is someone off the street can get a concealed carry and carry into our classrooms, but someone we hired has to
048wait 5 years before they can get trained and notify us. It just makes sense. Do away with our self-imposed restrictions that the law doesn't deal with and let us train our employees. Make it so they want to come and tell us that they're carrying in our classrooms. The big part is when they provide us notice, we automatically provide notice to law enforcement. So law enforce will notice who's carrying in our buildings and uh uh know they've been trained at some component. So again, that's why I think we need to move ahead with CKA. >> I like this. >> Yeah. >> Some school districts, I think, are just >> not doing anything. not doing anything other than prohibiting >> open carry. The challenge there is that there's no training at all for employees. And the other
049challenge is well, law enforcement doesn't know anything. And if you have an employee that violates the open carry policy and they disclose that they have a weapon or show that they have a weapon, you can't restrict them from concealed carry. Uh that's not you can impose discipline, but that can be part of the discipline because the way the statute >> it's kind of interesting. you have to actually draft rules uh to say we're going to restrict your ability to continue to carry because you haven't done so responsibly. Uh or you just have to let them continue to do it. And we do have um some of that language in CKA now. We do. So if an employee or volunteer I have to add that because the law is very clear, it's employees and volunteers. Um,
050we can restrict our own employees and as far as the board knows and the community needs to know is we can add any requirement you want. We can, but do we want to? >> Um, are we violating our own employees rights by being so restrictive? >> Yeah. >> Um, so anyway, that's kind of part of what I think will happen when we get into this process of public comment and discussion about CKA. So, you're going to have individuals come forward that I'm pretty sure that are very supportive of CKA, but don't want a CKA, don't want any restrictions, and you're going to have those that were opposed before now saying, "I support this. We need to be more restrictive." It It's going to be quite interesting, I think. So, any comments, concerns that I can
051help you with? We will ask you to approve this at first reading. Um, I would encourage you to go through it before second reading if you have any concerns or issues. Yeah, it's drafted by Jeff. I think it's well done. It goes way beyond it goes beyond what other districts that I think are lazy fair with this and puts us in a good position. It's still there's nothing good about this position. And I hope you realize that an individual brings a gun to school and believes it's his right to carry that gun. It is going to be a con confrontation. I've seen it. It you don't even know why they're there now. It's I'm sorry you can't bring that. No, I can't. No, you can't. We're going to have to call law enforcement. But it's
052it's there's just nothing good about it, I don't think. So, anyway. >> All right. >> Okay. We will move on to the staff satisfaction survey results. >> Madam vice chair, members of the board, this is me too. So um as you know we had done this staff satisfaction survey. Can you guys see that? Okay. Need to make a little burger bigger. Um for the last eight years uh there were some changes this year and I'll I'll explain that. We open it up the last week of school and keep it open till I think the middle of June. Uh we had 183 employees respond. That's about typically where we've been. A couple years we've been higher. A couple years we've been lower. Um I don't know if we do a professional survey if you'll get any
053more than that too. I do have and I I'm going to hand those out after I go through this presentation so you're not tempted to look at I I'll give you a copy of all the comments that we received uh about um 90 of each things we are doing well and things we need work on. So um to go through it I'm going to just kind of if you're okay I'm going to go quickly um if I can. So the first question that's asked is the focus of the school board on their goals, objectives, and strategic plan. And you can see the numbers for the last uh eight years. I um I was actually again pleasantly surprised. If you look at the numbers, 89.5% were either satisfied or very satisfied with the board's work um
054excuse me, focus on goals and objectives. um 3.3% uh were dissatisfied or very dissatisfied. 3.3% represent six individuals out of the 183. Okay. Uh school board again the work completed by the board. You can see that again up in both categories are up in the the uh satisfied 88.5% satisfied uh 5.5% not satisfied with the work done or disatisfied >> which is 10 15 people. >> Yeah, 10. Um it's interesting the top purple are those that mark not applicable. Guess they didn't want to answer but any. So those are the totals. Uh school board board's response to the needs of students, staff, parents, and community. I think this is really telling. Um look at that. >> Yeah. Um that is >> 89.6%. Have you ever seen a survey where 90% of the people are satisfied
055with anything? Um, and again, we have 5.5, which is 10 individuals. Kind of what I saw, the trend is we had eight individuals that aren't happy with anything the district's doing. >> That's That's pretty much >> that's not a bad number >> out of 10. What? >> 83. >> That's pretty much the highest score since 2020. >> Yeah. And if you remember what happened in 2020 >> 2020 yeah >> um co and the board agreed to pay 100% of their salaries for the rest of the year and their coaching addendums uh because of the issues and we again climate was very positive of how we handled co um as compared to some other school districts in the nation that wasn't the case. So this is the superintendence um let's see superintendent 89.6 Six 5.5 were
056not were dissatisfied or somewhat dissatisfied. Again, 10 individuals. This is focus of the superintendent on district goals, objectives, and strategic plan. The work completed by the superintendent. You can see it's 91.9% um satisfied or some somewhat satisfied. 4.4 or 8 um were dissatisfied or somewhat dissatisfied. superintendent's response to the wants and needs of the community, students, staff, parents, and community. Um 91.3% 4.9% somewhat dissatisfied or dissatisfied, which again is nine individuals. Um, again, as a superintendent, I was surprised. Um, because this is open to certified staff, support staff, administration. Um, I really think it says a lot about negotiations. Yep. >> Um, I think they feel happy with the the salaries they received and probably the number one comment was, "Thanks for paying for their health insurance." Y say the next, this is where I
057made a change. This used to read district goals. I switched it to building goals because the concern was we don't have any opportunity to talk about what's going on in our building. >> Okay. So these now read focus of the of the focus of the building on goals, objectives, and strategic plan. I didn't change it on this sheet. So building goals was 93.9%. which these are the highest because I think it's any survey you see where individuals work in their building, they're proud of the work they do. Typically, they're not happy with what's going on in the district or what's going on with the board, but they're happy with the work they do. And this shows it. They again um 93.9% 4.4% 4% somewhat satis or dissatisfied and or dissatisfied which again is eight individuals.
058The next one is work completed at the building level. Um 94.6% satisfied or somewhat satisfied 4.4% uh dissatisfied or somewhat dissatisfied. Again, eight individuals building's response to the needs and wants of student, staff, parents, and community. Um, 92.4% satisfied or somewhat satisfied. 6% or 11 not satisfied or somewhat dissatisfied. uh overall climate of the district um 92.9% satisfied or somewhat satisfied and 7.1% um interesting thing there was no NA well there is one NA on this one but 7.1% dissatisfied or somewhat dissatisfied or 13 individuals I think it's really telling kind of an overall picture of I believe it's a picture of what's going on uh I wish more people would respond. Um, I don't think you'd see much difference. Those that want to criticize or be critical are very willing to say things. We
059have never in 8 years pursued anybody who has said whatever and we never would. Um, we use this information to develop our strategic plan. At the retreat, we'll go over all of the comments. Um, you'll get a chance to read them with the administrators. We'll talk about what they think is valid or invalid, what we need to work on, and that's how we structure the goals, the principles. We'll use them too in that way. Um, so I'm going to pass out now the comments and so you could have a little light reading. We don't need to go over this tonight, but So on the left column is things the district's doing well and the right column is things the district need to approve. Um if they're lined up in the same column, there are comments
060from the same individual. Does that make sense? Same line. Yeah. >> Um if there's a blank space, they either didn't comment. >> Um but anyway, so just a kind of a quick overview. You guys can read this on your own, but what I took from it um what the district's doing well, I think, uh the theme is they appreciated um that we paid for their health insurance and the raise we we got. Um some comments about the lawsuit. They appreciate us taking that position to help them in the future. Um I was surprised how many expressed appreciation in the structure that high reliability schools provides. Okay. Um the what does the district need to do better? Um the theme there was health insurance. Um salaries and benefits. We need to do better with salaries and
061benefits. Um there are some personal attacks which I didn't take out. So you can see those too. Um but overall I I think there's some dissatisfaction in the it's kind of interesting. You can see positive comment about HRS and then a negative comment about HRS. Um teachers like the guidance they're given and then the negative part says um I want to do my own thing. And so, uh, you can go through those on your own time, but, uh, we do value the comments and I wish that'd be the number one reason why our employees, more of them should fill out the survey is we do take these series. I've read every one of these and I'll read them by the time I'm done with the strategic plan multiple times. I can tell you that I
062would really like to know some of the negative comments are because I'd like to talk to them and just understand kind of what they're thinking because if that's happening in their building, I should know about it. Well, you have at least one that excels in brevity. What's the district doing well? Everything. What needs to do better? Nothing. I like it. >> So, some of them are interesting. I can tell you and maybe I shouldn't, but it's hard to hear those negative things and that's why I take them seriously. Like I said, we'll talk about them on the retreat. Uh the administrators will be there, we'll talk then. Next day I meet with all administrators, we'll talk about them then and we'll talk about some of these uh concerns that are out there. Um this is
063not the place for an individual who's not being treated well to voice that they need to do that and feel comfortable in doing that. I also always include these charts or some of these charts in the back to school presentation um as a reflection. Done that eight years. So this is not just shoved in a drawer and not looked at again. Any questions or comments about the survey? All right, having none, we'll move on to the physical therapy contract extension. Black Sport physical therapy. >> Madam, vice chair, members of the board, I just wanted to publicly say that my plan is to extend um the contract to the physical therapy contract to Blacks Fork. Again, um typically it's a three-year rotation. uh with the bid process. I think this will be three or four years.
064They are, if you've been to our activities, they are very visible and they're a good um companion with Jackie, our trainer. They do a great job. >> Who who who was here for the first time this past year. That was her first full year. >> Yes. Well, second >> second. and we made a decision to include the physical therapist too. Um it still provides free physical therapy which Jackie can do but typically doesn't. So if an individual >> a student is hurt there they can be recommended and go get physical therapy at Blackport or they can come in at lunchtime and Jackie can do it. But they seem to work well together. I think Black Forks did a good job. Um, if you're okay with that extension, this will be done next month. But I'll
065meet with Black's Fork and make sure they want it. >> If they don't, we'd probably go out to bid again. >> Sounds good. >> And Jackie will be back. >> Yes. >> One way or the other. >> Yep. >> And little Jackie. No, Little Jack. Jack. >> Yeah. >> All right. Um, moving on to public comments, >> moving on. >> Okay, >> everybody come up. That's >> right. You got two minutes here. >> We'll move on to our action items. A personnel. >> Madam, vice chair, members of the board, we do have one contract to extend. Um, English teacher Jacob Zufelt. Um, I recommend that you approve that contract. >> Okay. Okay, I need a motion to approve that contract. >> So moved. >> Second. >> All in favor or any discussion? >> Okay, having
066none. Um, all in favor? >> I >> Okay, all those opposed. Okay, motion carries and then we'll move on to B, first reading of CKB open carry. >> Let me get to the right one again. This is the one we just talked about. Prohibition of open carry of firearms. We'll recommend that you approve it. Willing to have any discussion um that you could have on. >> Motion to approve the first reading. >> Okay. >> Second. >> All right. Um any discussion? All in favor? >> I I. >> Those opposed? Okay. Motion carries. Moving on to C. Second reading of ACF designating facility usage. Hopefully you had a chance to go through this in more detail. I do think it's uh it's a draft policy that we got from uh Wyoming school boards. Just a little
067modification. Um not much, but uh I think it's smart. >> It's now the law in Wyoming, so we had to have a policy put together. So this would be second reading, second and final. Recommend that you approve second reading on policy ACF. >> Okay. I need a motion to approve um second reading of policy ACF. >> So move second. >> Second. Okay. Any discussion? All in favor? >> I. >> Any opposed? >> Okay. Motion carries. >> D. Second reading of policying, policy and procedures on service animals in schools. >> Members of the board, I did go through this in assembly just so you could see. I couldn't get it to respond last time last month, but you can see we only added a few words. Nothing was taken out. Uh I believe the additions are
068relevant to the new law that was passed. So the bottom line is uh it just adds or being trained and an individual that is disabled that's training their vehicle can can do that according to the law. So we added that in there. Recommend that you approve this at second reading. >> I have a question. Right. I had a phone call asking, you know, there's a time you spay and neuter them. Can they use the service animals before they are spayed neutered? >> I don't know. I uh I imagine they can. >> Well, according to this, it says all service animals, dogs must be >> must be so could so they are in practice before they're old enough to so >> I did get >> they couldn't bring them into the schools. They could train them.
069They what? >> They can train them, but they couldn't bring them into the schools. >> Until they're SP, but you can't do that until about a year old. >> I think it's younger than that. Yeah. >> Is it younger than that? >> I know. We just did it on our dog and it wasn't a year old. So, >> and she's doing wonderful. So, >> yeah. >> I just had a question and and I >> But is she trained? >> No. No. And I don't bring her to work either. So, I'm trying to remember. Wasn't there a strange animal that was allowed? >> That's right. Horses. We didn't have hippopotami or anything like that. And >> no, there are certain things, certain animals that are required that fit this. >> Horse and dogs. >> Mini horse
070and dogs. >> Horse. Yeah. >> Okay then. >> I This was second reading. >> Yes. >> Motion to approve second reading. Have >> a second. >> Second. Okay. Any discussion? All in favor? >> I. >> Any opposed? Motion carries. All right. We are going to I need a motion to recess our regular board meeting and go into our budget hearing. >> Madam Chair, I'll make a motion to uh recess the regular board meeting. >> Okay. Do I have a second? >> Second. >> Any discussion? >> All in favor? >> I. >> And those opposed? >> Who is the second? here. >> And by the way, one thing we have learned or will learn when we go to assembly, we'll have to be a little slower with motions and seconds, but I don't know if you
071noticed, the motions will be right on your computer. >> Right. So, >> I take the votes like right there. So, you have to say who who >> Okay, that's on Dave. >> It will be on you. Oh, boy. >> All right. And then um I need a motion to open our 202526 budget hearing. >> So moved. >> I'll second. >> Okay. Any discussion? All in favor? >> I. >> Any opposed? >> Okay. Motion carries. We are in our budget hearing. >> Madame vice chair, members of the board. Um I was ready for a packed crowd. No one's here. >> Is Is that why you have your tie on? >> Yeah, I dressed up for it >> and things. >> Oh, yes. Thank you. Thank you for your for being here. >> Um uh kind of
072quickly the agenda. We're just going to I'm going to recap last year. Um talk about some budget amendments, talk about the budget, show you some places on the budget. Um, and then we'll talk about the fiscal landscape that I'm I'm seeing. Um, I just I want to hit the main things that uh if I was in your shoes, I I would want okay to know and and things. Um as as for this last year, probably this this slide right here is is for me the most intriguing um piece and that is this is taken from the audited financial report of of last year that that you got and about 2022 the state legislature started to make changes on the way that they that the state handles um minerals and and it was a really con
073I don't know who had the the strings, but it was really convoluted. Basically, they they said, "Okay, for this next year, you've got 13 years that you can pay off and then we're going to restructure things." And um and so the way that we we account for mineral revenue totally changed. And and what has happened is that we receive in our bank just down the street um revenues that come in and many of them are oilbased, mineral-based and things. And in the past, we just record that that $1.7 million would be combined with the yellow or the the blue, you would see that go up. You'd say the fund balance, you know, is is 4.5 million or, you know, whatever the amount is. But it makes a pit stop in this unearned property taxes. And
074if the if the oil revenue is not in a certain year, we can't count it. We can have it in the bank, but we can't count it as revenue just yet. >> Now, and and so what had what happened was is this last year, that unassigned number of 2.3 million after we finished these big projects was a little bit low for me. I'm I'm thinking I I I want to get that up and things and partly it's because that unearned property taxes had not matured. We were in the year 24. This year we're in 24 um mineral tax assessed and some of that starts to mature. And so what we're going to start to see is that unearned property tax releases and then goes into our savings. Okay. Or or fund balances. >> Does it
075go little by little or does it go as a as a block? >> It's it'll be um more than a million. So So I'm I'm thinking that by this should be around $500,000. So, >> okay, >> you know, and things. Um, so that's that I want you to be aware. Here's what's happening on that. We get to count as revenue finally the money that we've already received. >> Okay. >> Up until then, we couldn't counted as revenue. >> And that happens every year or in some random. >> So, so what will happen is we'll get the 2526. >> Yeah. and that amount will go into the unearned property tax. The 24 will will be released and so you you get a kind of a gross up and then a release gross up release and things.
076So, >> and we're earning interest on that. >> Yeah. In fact, next question. We had a good year on interest. >> Yeah. >> Um so, this is this is a little bit old um when I was doing this a couple weeks ago. Um it's it's going to be a little bit higher than that. Um originally I budgeted about $347,000 and then we you know grossed up the budget at the end and that's $417,000. That does not count as a local resource. If you think about that, that's you know for teachers. >> Yeah. >> And and that money is used to to fund the general fund. Okay. And so yes, um that money that went in, you know, we're still earning interest and it and it helps us out. So just be aware of that. So
077in right now, um these these numbers right here are preliminary. I um am uh trying to get ready for audit and we're not done with we haven't received the July received August taxes and that will be included but um as as you see kind of revenues are up in part because we get to count that that amount that was in that you know um unearned thing but the state has also um increased inreased the the amounts that they're that they're uh offering to to send us as part of the entitlement. Um, one thing about that is is that with this number of 48 million, it wasn't everything that we should have received. We're going to be in tax shortfall grant land. In other words, if you if you add up everything that we should have
078received, we're still about a million dollars short. Um but we'll receive that for for last year's the 2425 year we'll receive that October 15th that 1,63,000. So there'll be a separate transaction that will be sent and it's called the tax shortfall grant. So what happens is you either are net excess collected, you receive more money than the state says that you should get and so you end up not getting it the next year or the flip side is the tax shortfall which is you we predicted that you would get X amount and that's the that's the last this is the true up. So um it's not I would prefer to have this be zero. I really don't want to have a tax shortfall. Um but all right. >> Um we we'll kind of go that
079uh so expenditures are also up. Okay. Um this right here is is um a a record that I'm kind of working on with getting ready for the audit and the total expenditures right now. And I have not done accounts payable. That's that's going to be acred, you know, but this is kind of the not the back of the napkin, but the back of the Excel number right now was $46 billion um in total general fund expenditures. But the green number is is is kind of the interesting thing. And that is is hey, we're we're we have uh revenues over our expenditures. In other words, a surplus of 2.2 million >> um as of that. So, I do have two areas that I that I kind of need to to highlight that were over quite a
080bit. Um and and I need to bring those in to your attention. One is regular instruction. Um I had Christmas bonuses. I had some one retirement staff increases. Um dual and concurrent enrollment. Now, the nice thing about doing concurrent enrollment is that there's a there's a matching amount on the revenue side. So, what that is is we got more kids um that were being they're billing for classes that they're taking at um Western Wyoming than we have in the past and and things. And great, I I want that number to be as high as >> as we can. Um I do have 132,000 I think uh is over four insuranceances and that can be somebody changes well I more than it can be three someone's changing from single to uh employees or single to family
081and and all of a sudden I've got an a swing in insurance and things special education um CBV students placements uh $900,000. Um I really it's it's very hard to budget for CRV placements. I don't know really a good way other than Matt comes in and says, "I got a placement. We approve it." We gross it up and then I turn around and build the state and I get the money back. >> How long does it take to get the money back? just the next the ne I I I finish out the year in June and I apply in August and and it's you know it's not they they split it up over multiple payments but it comes really you could you could say that the float is >> you know two monthsish so >>
082right >> um and things but there's a there is a grossup right here Um because we are you know we've got high-cost kids um it's a it's an issue that uh business managers in other places in the state I mean CRV is kind of they're they tell you what how much to pay and and things. So I think it's just probably the the more prudent thing is is to not overbudget just we just end up paying it and we take it out of savings and then we get reimbursed next. So just so everyone's kind of clear on that is if we have someone that goes to CBV in the 24 25 school year we have to pay for that. It's the next fiscal year where we receive that reimbursement. >> Yeah. So, so we have
083to carry it for at least one budget cycle. >> Yeah. >> How closely does one year of CBRV mimic or mirror the next year? >> Sometimes there's a little bit of swing. You know, I don't know there, you know, some some years we've had I'd say 600,000 and some years we've had 1.2 million, you know. So, so I just have kind of said, "All right, uh, let's put in a minimal amount and then if we go over >> I do think we'll see more." >> Yeah, >> that's what the trends kind of indicate. Behaviors are getting more severe. >> Um, it's important that we remember that when the legislature talks about special education is it needs to be reimbursed or I don't know how districts will manage. >> You won't manage. You won't be able.
084So we just I guess we just kind of assume there's going to be a certain amount of churn out of the savings for that. >> Yeah, it's just that's that's one of the reasons why you have a fun balance thing because it's dollar for dollar it gets reimbursed. It's just a tiny issue um on that. So uh what's what are we estimating fund balance to be? You know fund balance at the beginning of the year was 2.8 million. We're looking at 5.6 but it could be a little bit more there. I I I still have a lot to do um in terms of like AP there's a there's some things and then I turn it over to the auditors and they go okay you know we need to make these adjustments and things but I'm
085I'm looking at 5.6 Six is my kind of uh budget and and that line underneath it says that carriers carryover is about 12% of the estimated fund foundation guarantee with 1997 amounts. Okay. What you're saying what what are you talking about? Okay. So in 1997 um the the state uh was forced by the districts to to change their funding model and they said all right we will the state assumed greater help and so we get to count that fund balance that we had in 1997. um as a kind of a buffer. And so there's like $690,000 was the fund balance in 1997 and and things. Now 11.93 I think is is a fine spot. Uh the the state has uh done some um statute changes that have allowed districts to hold up to 30%. We
086have some districts that are right redlining 30%. I don't recommend we redline them. Um, but I I do think we could probably increase it just a little bit, >> you know. Um, around 15 to 15 to 20%. I think >> I just have to point out how good that is. I mean, remember we went down the path of a football field and a >> Yeah. >> and the domes. We had 6 million and the promise from John and I was we'll get you back to 6 million. >> We're there in two years. >> Yeah. We're I mean we're getting there. I'm not quite where I want it to be. John wants it to be 30. Like no. John does not want it to be 39. But >> what what I here's here's my long range
087vision is we have a equipment replacement fund that we set up if you remember about four years ago. And we parked $650,000 of fund balance in there. And I and I said, "Okay, what is that?" Well, that is the replacement of the artificial turf eight years from now, 10 years from now, whenever 15 if we can get it. Whenever that needs to be replaced, we've got the money for that. I would like to increase some things for the domes because they're going to wear out and and there's a few other things. So, so the statute says is that we can uh place up to 10% of the general fund amount which is a large amount in a depreciation reserve account for technology and capital purchases which I think that's that fits well >> right there
088>> you know so so yeah if we can get it to a safe place then we can start moving a little bit in there but I don't think we're quite there Yeah. And things. So, um, so budget adjustments. This this right here is kind of zooms up. Uh, we talked about the regular instruction and the special instruction here. Um, I I think we moved a little bit of of staff services into uh into one of these. But um Oh, and then community support. This was this little $2,400 gem um is we had an audit of lunch fund services and they said there's something that you can't purchase with lunch fund money and so the general fund needs to pay for it and so that's what that is. Um so um special revenue fund. Uh what
089happens is we often get notification of um different grants later than when we do the budget. So, so you know these get adjusted um and uh uh to you know kind of here's a best guess, here's what's coming in and and things. So, as as we get notification of a grant, then we start um adjusting those budgets upwards. All right. uh Capcom. Uh we did have a small little Capcom grant that came in and was paid out. Uh there is a larger Capcom project that will be coming in this year. Um but uh you know just that that came in uh major maintenance um had uh some adjustments right here. um 642 I have kind of we've got uh 640 um we think we're going to be around 11,000 major maintains which is pretty much
090spending everything because if you look at the interest earnings that we got um and this is slightly understated because I've I've received the kind of the last little bit of interest income but it might be $15,000 um and things. So um so any questions on budget revisions and and things? Um no, I think yeah. Okay. All right. Uh 2026 budget. Obviously, the kind of the big um news on the budget was the state uh having their hand forced uh by Judge Frolicer um this last year with the coalition. I mean, talk about the fortunes changed once they lost the lawsuit. I mean, not they lost that round of the lawsuit. um and and things. Um let's see that. >> Is it plugged in? That's what I always >> There it goes. If I go too
091long then I I fault Jar. >> Get the IT guy. >> Okay. Um the the budget uh if you haven't received it, I mean I I think Cherry has sent it out and things. The first part of the budget um is a narrative of here's kind of how the sausage is ground and and uh how we figure different uh pieces of the budget um puzzle. Um it we did uh send out a notice that went into the paper um on that and uh we tried to align the budget with kind of the core values and and things that we do. So um I'm not going to go through the this section of the narrative um too much. Let me kind of hit the highlight what I see is a nice number that I go okay
092well that's good. And that is this is this is on page 21 um of the budget. But um the uh the general fund um it has a net change in fund balance of $6.39 million or $639 million. Um sorry, not 6.39 $639 million. Now, what what that means is we're in a surplus. And remember that there there's about a million dollars of tax shortfall, which is in here. >> I've budgeted for that because I know that that's coming. >> We are taking a little bit of that million dollar amount for the uh social studies curriculum. remember they would they had talked about okay we're gonna we're going to use a little bit of the fund balance and I think that that's a entirely appropriate thing to do you use fund balances for one-time purchases and
093curriculum this might be once every seven years I don't know somewhere in there um for that and so that that uh is kind of the number that I like and and see on that um the Uh the Capcon uh I was telling you about there's this uh um Jared, what's the Capcon? There's $4 million coming in and it's for >> Davis Middle School. >> Davis Middle. >> Yeah. Another million is coming in for Davis Middle School. >> Okay. And um the other thing to to kind of point out on this is major maintenance. Um, usually in times past major maintenance has been at 2.4 million, but Jiren was notified by the state and it is a lot higher. Um, I think the state legislature looks at major maintenance. They did a study one time that
094um for every dollar that they save that they put into major maintenance, they save I don't know it's like $4 in Capcon because Capcon's more expensive than just and so they they like that. >> So we went from what 2.4 to almost four. >> Wow. >> Um and 2.4 to Yeah, almost four. >> Yeah. That's a Yahoo moment, right? Mhm. >> Okay. >> Um, proprietary funds, uh, I did talk with Sheila, uh, and asked her, um, hey, uh, can you sharpen your pencil u, and things? Now, here's here's the the nice thing that that I see with food service. We did not have a transfer this last year, food service. Now, that might come back and bite us because the state as part of recalibration is saying, "Okay, district, you want um and the judge
095has said you need to have food service transfers and you didn't get a transfer this last year." So, then why why are you complaining? >> Okay. So, um food service will be probably their their fund balance is starting to sink to the point that most likely they'll use a transfer this next year, but this last year they didn't and we had budgeted for that. Um, and things we do have a transfer of $319,000 from the general fund budgeted to to come here. We'll see if they need that. Um for uh those who are new on the board, um the employee benefit fund is a fund that um is owned by the board. It's not a It sounds like it's owned by the employees, but it's owned by the board. About year 2000, there was some
096oil money that came in and they parked it in an employee benefit fund. And then what we do is we pass through the insuranceances, health insurance. So it makes it look like if you're to look at this and go, "Whoa, wait, whoa, wait a minute. Are you saying that we got $9 million?" No. What that is is that's $9 million from the general fund and other places that are kind of going through this fund and then out the door. Um, so it kind of it's it's a flow through. Um, but there is a $200,000 transfer out of the employee benefit fund um to the general fund budgeted for this last next year. Okay, last page. Um, uh, this is a different presentation. This gives you more of the salaries and benefits and things. So, the
097other one's saying who gets the benefit. um regular instruction, special instruction, vocational instruction, that type of thing. This is what are we buying budget and things. So, um the others, you know, if you've got any questions, we try to put some graphs and and things on that. It goes through um kind of uh we we have different I want to say committees, but you know, superintendent goes through meet and confer. If you're part of confer, you can see the Excel um document, but every person is budgeted and hopefully we've got, you know, accurate numbers and and things for that. Okay, let's move to any questions on you. All right, this last little bit. Um, let's see. Oh, there it is. Okay, this last little bit. Uh well, oh um this slide, let's let's quickly talk
098about some of the increases in the budget. Um, obviously there's salaries and benefits um on on that meet and confer. We we talked about uh the different costs on that, but I wanted to highlight some of the the other things that are kind of in there. Um we have uh put some money for an insurance consultant um into the budget. Uh we're going to uh we've got a a a uh RFP out for someone outside to kind of take a look, you know, are and and offer with Dan Hoffman to work with. Um I don't I don't think it's going to cost that $60,000. I certainly hope it doesn't. Um and there's also a little bit for National Benefit Services in there. Um but uh you know um that needed to to happen. Property insurance
099is is kind of a big issue. It's it's gone up now. That that 647,000 is not property insurance. That's that is for the board. It's for legal services. It's for um a bunch of other things. But the the 153,000 is really trend in property insurance and it and it's you know we're starting to bump up against um well we were at like $280,000 and it's starting to creep up even more um on that uh activities travel uh to help Donna um with the costs of hotels $15,000 social studies new curriculum Um like I talked about curriculum's budget is 586,000. The new um social studies curriculum is about 237,000. The business office is trying to um be part of a a district-wide initiative to modernize some of our practices. And one of the things we're doing
100is we're we're doing an absence management system that um people can go uh on their phones if they're in within district or they can go to a kiosk and and things and they basically log in. The principles would have to approve um the the time. But that whole thing, we're trying to get rid of paper and and uh you've been in Ryan's office and he's got stacks of of leave requests. That will go away and and things. Now, those we'll still have to approve it. We just don't have paper, but that software is $28,000. Um food service transfer, like I said, um that I think is is a good thing. I uh they're we're transferring less and I think that she can we can keep her to it. Um and then there's a 97,000 to
101technology maintenance warehouse uh for increased costs of technology software. Uh Jiren's budgets are funible um in the sense of I when I give it to him he you know if he needs to move it to maintenance first as we're building the budgets I don't I don't care. Um but his new tech budget is really the the thing for that is because of software costs have have kind of gone up. Okay. So challenges ahead. Um I I spent a little time thinking what what what do I see out there that um that we kind of need to keep our eyes open and and look. And the first is recalibration. and you the this for that I I was I've been in a couple meetings with some of the legislators that are involved in recalibration. Um, one
102of them is is a chairman and he, you know, he says, "Well, um, you districts are going to have to give up some things and and that was a a not so subtle broadside signal saying, hey, we're going to start trying to cut um different different pieces out of the model to offer maybe a little bit more in certain areas. I mean, it's it's a little bit of the equivalent of the um the block grant on a state level. Um and probably the lowest hanging fruit that I can see is the the idea of class size. Uh I have a feeling recalibration is going to go after class size. And uh sure, we'll give you more we'll give you more money, but we want you to be um larger than that. And there's there's ramifications.
103I mean, sometimes it's it's a situation where uh okay, we don't have a class that's that's physically built for that. Um, and I'm not saying that that's going to be I'm just saying this is what I'm these are the tea leaves I'm seeing um out there. Uh, so recalibration is we had our first um session of recalibration in June. Um, I attended um testified and uh the next one is going to be the first part of September like the fourth and fifth of September. then in October, November, and then in January, and then it's for the legislature um legislative session. I don't that's a lot uh to to do. I don't even know if you know with with everything they want that they've been tasked with by uh Judge Frolicer as part of the litigation.
104You know, can recalibration do that um get everything that they need done? I don't know. Um but if you look at D, it says observation and communication. We really do need board members um and and members of the UNA County School District, members of the public to express their observations and things that they they're seeing and okay, yeah, you do that and these this is going to be the ramification. Okay. Um, so just there's a little bit of an appeal for myself to to say, "Hey, um, it it'd be great as to be as board members to be informed and aware and speaking out, um, as needed on that." Uh, number two, uh, could kind of almost come off the board today. Um if you if you read Cowboy State Daily um this morning uh
105there was an article. So so yesterday Judge Frolicer uh was the the uh judge that uh sent a a decision saying that uh these education savings accounts don't pass constitutional muster. And so that throws this whole thing because I we didn't budget anything for educational savings accounts in the budget. I I I mean we thought, okay, it might happen, but I didn't. Yeah, I didn't put anything in there. And it looks like right now that's off the table. Um so the idea was that you went one, other districts would say, "Hey, we're offering this class." Um, you can you go on to this website and you sign up for class and if you're a private school homeschooled kid, you can take the class. Here's the cost. And then there was the funding that was happening
106um uh as part of that. So uh so strike number two off the board um as of this morning audits. So, financial audit, uh, it has sort of begun, but it really, um, starts up deep around August 12th. Um, that's when the the auditors will start to work on 101's. We are well on our way. Um, I mean, I'm not we're not done prep, but uh all the cash has been reconciled and we've got, you know, um different things just ready to go and and I've been working for us. The fortunate thing is is we have our auditors living here and and quite frankly, that's a great thing. Um Dorian, Michael and Teague, now Dorian company, they have moved five families into our community. >> Yeah. and you know that's and you know they they
107go to our schools and and things um I think it's a win for us and uh they they have found that it's advantageous to to move out of Star Valley and other places uh Ogden and and they're here. So um state audit uh we had an as at risk audit um we uh they they found for the atrisisk audit that we did not have records and uh um food service uh thought that they should only keep records for three years and I said no you need to keep them for seven. um that that cost us um it was to the tune of about $56,000. Um in a in a total, you know, $48 million budget, that's not that much, but we we aim for for zero. Uh this year we've we've just had the the
108in April the uh Department of Audit is doing an audit of four parts uh audit of revenues, average daily membership, staff experiences and career and technical education. um they will the the revenues I pointed out uh I don't think I did this right so they will find they'll there'll be a finding on that and I have put that amount into the budget um for that uh I think that they'll probably finish out the year and you know in in the year they'll give us the amount that that they need to um we had not been audited since about 2014. It was every year I'd say, "Okay, this is the year they're going to come." And finally in 2015 or 2025, they they they came. And so, um, that's why there's four of them in things.
109They do kind of a a bigger audit every once in a while. And and it was it was our time and then some. um health health insurance obviously that's a big issue with um the insurance committee with with everybody I mean here's the cost and things probably the big thing I see with the board is is really um you know in the back of your mind what's our risk philosophy um how do we avoid adverse selection and what I mean by that is is that hey we could we could set up a situation where the the most healthy people can choose really, you know, cheap insurance and the and yeah, if you're got health issues, you get to pay, you know, for the nose. That's a that's a selection bias that we really don't want
110to have. Um, and things. So, uh, in your mind and and as you talk to to different people, you know, what's what's a risk philosophy? How do we go about in the past what we have said is here at UN1 we're kind of all in it together and uh um so um part B is insurance analysis. Uh that's the RFP we've gone out with Dan Hoffman. Um I I think if you were to talk to 90 whatever percent 95 998 whatever most people would say hey you know Dan Dan does a good job and he's you can when you have an issue you can talk to somebody in person. Uh there are a lot of districts that talk to people on the phone in Denver or Salt Lake. We have that and I think he
111has some expertise on that. What I like about going out for bid is the idea that okay, are there blind spots that we're that we are missing and and bringing in somebody to kind of do a a double check on that and uh and and so hopefully that will help us in our direction. Um, in September, I believe the insurance committee should be meeting and we'll kind of uh head on that. Part five, federal federal challenges. Um, you may have been reading in the paper and news and internet that um that the federal government has kind of taken some of the money that normally would go to the to the US Department of Education and it's moved it into the Office of Management and Budget. and and how that impacts us is some of that
112money potentially could be title 4 or title two. Uh title 4 is a really it it can go and it it it's like the linebacker. It can it can help out in different areas depending on as we need it. Um sometimes it it we've used it for title one. Most of the time it's used for title two. What's title two? Title two is our professional development money. It's what we use to get better. Some of it we bring in somebody and some of it we take people to, you know, a different uh they go on a a a trip and uh and the question that OM is saying is is that is this something that could be cut? And if it is, then we've got to make some changes on that. So, we don't really
113know. I think right now it sounds pretty safe. Um, Joseph and Doug are the experts on that and and things, but that one that's the area that I go, okay, you know, I don't see them cutting title one. I don't see them cutting Title 6B, which is special ed um federal money, but I can see them trimming or cutting title two and and that's several hundred,000 and things. How would we make that up? The other piece on that is 21st century. This is a different grant um and it's not a grant that we receive. How does it affect us? Well, it's what the Boseies gets. And so we send them money, $75,000. >> Yeah. >> Um for after school enrichment classes and then they take 21st century money and kind of put together a program
114or we put together a program with them. Well, that's kind of being held hostage with OM as well. So that's one that we might, you know, we have to keep our eyes open on that. Don't have an answer on what's going on totally, but just be aware of that. And the last one is is that, you know, the the big picture um with the Trump administration is they want to really get rid of uh the US Department of Education and push money to the states. They're saying, "Hey, look, you we want 50 different laboratories of democracy and the states, you you figure it out." And that's fine. Um but sometimes when it's the you figure it out, the formula starts to change. Okay. Um you've got it really it's it would be under legislative control
115on on that. And so those are the challenges that I'm seeing. And I'm not saying that that's all the challenges, but that those are kind of the big ones that that I'm saying, okay, just be aware of. Um, so any questions on on that? >> Yeah, John, what what would be if if nothing comes forth, what would be our loss? Well, title title two um >> about 250 in title two. >> Yeah. >> And the amount that they had in title 4 before they pulled it back was 160. >> Yeah. >> Okay. And the 21st century I don't know how much they get the Boseis gets >> like 650. >> 650. >> Okay. But you know that's that's sizable and that's what they used to it would definitely >> change the look of what we
116do. >> Yeah. >> So >> Okay. >> What else? Any other >> on on the RFP for the insurance? >> Uhhuh. >> When when did that go out? >> Um that went out right after >> the June meeting. >> You I was gone. Um I was up in in Cody. >> Okay. Have we had any response? >> Um, in talking with Dan Hoffman, he says there's about five. Okay. I think. >> All right. There's a lot of them out of Utah. >> Um, most of them. I did have one from New York. >> Okay. All right. I'll send it to you. Um, >> New York. >> Yeah. You have to realize I came from New York. That's where they >> That's why I said it. So um so what other what other questions on on
117things? >> Yeah, I I just on the educational savings account I haven't seen the article today. >> So there was always an issue of constitutionality with that even before they did it. So >> yeah. So, so Frericker said that state public funds need to be in controlled by organ organizations that are really basically the state. And so when you've got um homeschool type things, there's there's a section of the constitution that it's like, okay, that that's not flying. >> Now, it can be appealed, but one of the points of the article is that it really puts sand in the gears. It's not going anywhere for a long time. >> And I have the article in my office. >> Yeah. >> Okay. And uh and and it's it really stops it dead in the water right
118there. >> I don't think he had final ruling though. I thought he just >> Okay. suspended it for now. >> Okay. >> Could be months. >> Yeah. I don't think he has a final. >> Yeah. Thanks, Jeff. >> Thank you. >> So, all right. Well, I'd uh I just want you to know that uh I appreciate the the help and and the oversight that uh the board has given uh the support of meet and confer and and things. We we appreciate the the efforts that you have done in this this well- paid sacrifice that you give even your time. uh the the payment is in other at least in in this case it's in my appreciation. So >> Thank you John. >> Turn the time back over to >> we recommend you approve the revisions
119to the 2425 and the budget for 2526. >> Okay. Do we need to have public comments first? >> What's that? >> Public comments. If you'd all just form a line right here by >> Don't let everyone rush at once. >> Two minutes each. >> Now it's down to 30 seconds. >> Motion to approve. >> Okay. Do I have a second? >> Second. >> Okay. Any discussion, >> Madam Chair? Make sure that also includes the uh mills that we are going to ask for mills. That's in that recommendation too. >> Action B. >> But do I need to do those separately? Let's do them separately. >> Yeah. Okay. And so any discussion on approving the budget adjustment? >> Okay. All in favor? >> I. >> Okay. Any opposed? >> Okay. Motion carries. All right. I need
120a motion to approve the request from the county to levy 28.5 mills. >> Uh so I'll make that motion. >> Second. >> All right. Any discussion? Is that okay? >> Yes. All in favor? I >> I. >> Any opposed? >> Okay. Motion carries. And then I need a motion to adopt the FY202526 budget. >> I'll make that motion. >> Second. >> Okay. Any discussion? >> All in favor? >> I. >> Any opposed? Okay. Motion carries. All right. I need a motion to adjourn the budget hearing. >> So moved. >> Second. Okay. >> Any discussion? All in favor? >> I. >> Any opposed? >> Okay. Motion carries. >> Do we need to reenter the original meeting? >> So now I need a motion to reconvene to our regular board meeting. >> So moved. Second. >> Okay.
121Any discussion? All in favor? >> I. >> Any opposed? Motion carries. All right, we're back in our regular board meeting and we will move to board roundt. Want everyone jump at one side? >> I was just reading I noticed that the Rocky Mountain Power Foundation presented a check for $2,500 to the Bosus Number One Foundation. I think >> I think that it's recognized in the paper, but it ought to be recognized here. That's that was kind of them to do that. [Music] Madam, vice chair, members of the board, if I could just to point out, remember the board retreat on Tuesday, August 5th. That is the first Tuesday of August. Um, we meet with the uh administrators, the building administrators and the central office administrators. We have a light dinner and then we go into
122planning for the future. And like I said, a little training in terms of um assembly uh and just setting the goal. So starts at 6 6 starts at 6:00 on the 5th. >> And that's right here, right? >> Mhm. >> Yes. >> And goes till 10. I usually two two and a half hours. Depends a lot on you guys. >> Yeah. Really how much discussion you want to have with the principles. >> You said 6:00 on the 5th. >> Yes. We'll be at six >> on the salt flats. >> Fun. >> Remy's going to be racing out there. >> Cool. >> Zoom in. Huh? >> Yeah. >> You're going down the strip. >> Make sure you let Sher know by 29th if you can make it. Brian can't. Let's >> I'll be there. Sherry. >>
123Okay. >> Um there >> I don't know if I can be there or not. Mike's having knee surgery on the first and I'm not sure 3 days after. >> Do you want me to Maybe >> that'll work. >> Yeah, that'll work. >> I'll I'll remind everybody >> and just come if Nikki was home, but she's on vacation then and I'm the sole provider. We'll send Kay over. >> I should be here. Okay. Sure. >> Could I come and leave or >> Yeah. There's a fee involved if >> we'll take you when you get there. >> And also remember all of you do need to sign the budget or we'll have to hound you down to sign that. So make sure you sign up for you find us somewhere in town. >> Yeah, we'll find you.
124>> Any more comments from the board? >> Yeah. Well, I just real quickly um I mean we've talked about it tonight, but just to clarify again as well, right, that the 21st century grant after school program that was, you know, talked about in the paper today, um that that is a Boseies program, not, you know, not technically a UNA county school district number one. So recognizing that that's going to impact potentially impact parents and teachers um and aware of it um but not something we have direct control over. >> Yeah. >> It's been a wonderful partnership on the house. >> Yeah. Oh, amazing program for the kids, too. >> Yeah. Very good. Yeah. Well, >> hopefully this is just a hiccup. >> Yes. >> Hopefully. Right. I need a motion to adjurnn. >> I move
125that we stop being here for today. Do >> I have a second? >> Second. >> Any discussion? >> All in favor? >> I. >> Any opposed? Motion carries. We're adjourned. >> Good job. Thank you. Enjoy the flats.