001It's okay. I'm just going to pull this up here right now. Just in their overall governance, how they select board members, and they're actually changing the number of votes that are needed to pass new policy and those kinds of things. And so these are just us approving their bylaws as we are part of ASBA. I don't know if you have any questions about that. i had one about where it says you will vote and then you give them one vote for a whole board that is right so whatever the majority is here that is exactly right so cool is unified we will either approve the bylaw or not based on what you guys decide is that different from before is that the same no it's the same okay yep So we don't need to approve
002or do anything? You do have to. We do have to do the bylaw change proposal. You have to approve that. And then we'll then send that back to ASBA and let them know, yes, Coolidge Unified is okay with the bylaw changes. We are. Yes. I move to approve the ASBA bylaw change. I second. motions are made by board member Gillespie seconded by president Flores all those in favor yes moving on to the consent agenda motions were made by board member Gillespie seconded by board member Quintero all those in favor yes yes yes motion passes by all moving on to business Okay, so we start out with the discussion regarding the 25 fall bond projects and expenditure plans and so I'm going to turn that over to Alyssa to Go over all of those bond projects
003that we have completed or are in the works Okay, so part of our annual audit and the USFR compliance questionnaire, there is a portion on compliance where we must each fall between the months of September and November discuss where we are with our bond projects. So we must talk about kind of where we started, what projects have been completed, and then where we're going with the funding. The first page there, the 2022 bond issuance, do you guys have a copy of that? Or I don't know if Andy, you wanna put it up there or if you have that PowerPoint. The approved categories for our bond sale that we did back in 2019 for the 21 million included athletic facilities, pupil transportation, instructional facilities, and administrative facilities. So everything that we do falls under those categories.
004The table there to the right kind of gives an actual cost breakdown of all the projects that we paid for under that 2022 issuance. So that was the second issuance of the 21 million. Any questions on those projects or those amounts listed there? Okay, so that bond issuance is completely closed and we have zeroed out that fund. We did spend all of those, that money within the three year window. We issued the last of the issuance in 2025. So from that 2019 approval of the 21 million, we are complete there. So far, we have completed the track at Coolidge Junior High. We have renovated the old boys PE bathrooms, the old brick building that's still kind of original over there. We've taken out the multi-use, multi-persons showers and put in stalls, individual stalls to be
005used there. We put up the bus shade. I don't know if you guys have seen that off 9th Street to protect all of those buses from just that horrible sun damage. And then we have refreshed our student technology with iPads. So that's where we are so far on the 2025 bond issuance. There on the right, we kind of have a generalized budget moving forward for the rest. There's 1.6 roughly. unencumbered or untied to any project. So we'll continue to discuss that over the next couple of years. We're still in 2025, obviously, so we still have some time to spend those. I put some pictures in here just of some of the accomplishments. The band got a truck and a trailer that's branded with their logo and things. There's the shade and the turf area at
006Coolidge Junior High. Some of those baseball improvements are there. The track at the Junior High, there's a picture of that. And those bathroom partitions, kind of just to show that fresh lift there. The last piece of this requirement is to also discuss what capital projects we have completed with state and local funding outside of bonds. So on that slide we've only done a few things. We are very fortunate to have had this bond funding and had the ability to leverage that to do the things that we need to do to our facilities. Also with the school facilities board. So we have the school facilities board kind of doing the have to. things roofs you know things that just have to happen to make the building functional we have our bonds that are doing the things
007the extras right and specifically athletics the school facilities board will not build athletic facilities whatsoever So the couple of things that we've done with local funding, small fence repairs, some parking lot resealing. We installed the EV bus charger. So we have that on site. So you can see very small in comparison to what we spend our bond funds on. And then the SFB projects completed last year, two full roof replacements, close to $5 million at Coolidge High School and Coolidge Junior High School. So that satisfies that requirement for discussing the bond updates. And then if you have any questions on kind of projects that we've done or projects that we are planning or talking about doing, be happy to answer those. Before you go, if you want us to print this out for you so
008you can see the pictures and then see the tables, we can do that before you leave. Yeah, if you have questions. I am curious about the... The building that we talked about to go on the east side of the football field. Uh-huh. The field house. Used to be fifth and sixth grade. Yes. Is that still in the works? It is. What is that called? A field house. It's a field house. Field house. I thought so. Yes. So we're in the permitting phase right now. And next month in November, we'll have a contract to present from the. the general contractor that will be building that. So we'll have final numbers, we'll have an update on the permit, and we'll kind of have like a groundbreaking date that we can provide at that point. We're hoping that
009over the winter holiday they can come and kind of get mobilized, and then by the time January rolls around they'll be moving dirt. So that would- Will they give us a timeline of seven months? Six months? They do this a lot. They're a big contractor. They've done a lot of facilities. So they think by the early fall, 2026, the building will be ready to go. I do. Yeah, I can definitely show you. Yeah, absolutely. You'll notice on the 2025 bond issuance on there that that is listed in there at 3.8. I think it is on there. And that's, we'll have hard numbers here coming up. that is listed in there so that money is already tagged for that field house because of that locker room space that is absolutely necessary. Is there any chance, and
010I could just be dreaming, but to have bathrooms that you could use during games that are on that sign? It won't be open to the public. Of course, you're welcome to use the bathroom if you need to. It won't be open to the public. Yes. I could never make it. Where it will be and kind of where you'd have to go down the hall, it would be a longer walk than it would be to the. Ones at the snack bar. The bathrooms at the snack bar. Yeah. Well, we don't want to do that. It's longer. I know. When all that was built, the snack bar, if you remember, the parking lot was over there. And now the parking lot is to the east. And so it's. It's a little bit Sun Valley builders. They did
011a similar facility up in the White Mountains. I can't remember for which of the Show Low Snowflake one of those schools. Was it Snowflake Dan. They did the big addition at Cavett recently. They did the one that is finished. So if they have one in motion right now, that's not the one that they're doing. I hate to mention it, but they have done a lot of work for Tolleson and a lot of their buildings. They do a lot of schools and things. They're slated to build Tolleson's dome. Yeah, their dome. We're not building that, but yes, they are great. And just a little, we'll talk about this next month too, but the process is they are our general contractor, but they will bid every sub underneath their umbrella. So when we go out for concrete
012work, they will get three bids for concrete for us, and we will review that and select the best vendor. When they go out for the roof, et cetera, they'll bid individually. They're kind of just our lead on the project. But they, yeah, I'm trying to think how, no, the power's probably out there. Any more, like every year that goes by, lighting becomes a lot more attainable and it changes a lot in terms of LEDs and what it costs and retrofits and stuff. So I'm sure we could do that. Those are exciting. Thank you. Okay, yeah, and that's just a discussion. We don't need to approve anything. Thank you. 26, budget revision. So this is finally just approving our 2026 budget. If you remember back in June and July, the state had not done what they
013needed to do in terms of setting budget numbers. They did it kind of saved by the bell right before it was time, and we didn't have time to have a meeting. After September districts are free to revise their budget. So that's what this is. It's kind of just utilizing that new base support level the 51 1 3. We are funded on current year funding. So if a student enrolls tomorrow we get funding for them. So this budget is always a moving target. It's always a changing number. But this is the formality to make follow the rules essentially. We'll come back in May and do a final final. This one does need an approval. Sorry, I lost the page. That's okay. Any questions, Vicki or Chris? Nope. I move to approve the 2025-26 budget. Motion's been
014made by Board Member Gillespie, seconded by Board Member Quinteto. All those in favor? Yes, motion passes by all. Moving on to discussion and possible action to approve the 2025 AFR reporting package. These two fund documents are the annual financial report for FY25. So by October 15th of each year, we have to summarize our final financials from the prior year. Both of them are very long and they have different data sets kind of on each page. a couple things just to know for our m o budget we did have some variances in terms of prior year fy 24 expenditures as they compared to fy 25 expenditures the main thing there is we had exhausted all of our covid relief money so once that had been exhausted in 2024 those positions those instructional aids a lot of
015the things that softwares and things that the students use we had been paying for out of the federal relief money had to roll back into M&O. So that's why you kind of see jumps in some of those expenses and it wasn't necessarily that we didn't have that money in M&O. We were allowed to just not use M&O for a few years while we had that relief money. So those variances are there on page two just comparing FY 22 to 24. Overall our operating money from the state increased about 8.6 percent. So that's just going to come with an increase in enrollment a little bump in the base that the state gives us. We generally generally see an increase in expenditures from year to year and that just is because we had an increase in our
016budget from the prior year. The other thing, they've added a page at the end for fund balances. Fund balance is just another word for cash on hand at the end of the year. So they just want to call out those numbers to the board, to the state, to the community that look at the documents just to show at the end of the year how much cash. are we having and is it more cash than you started the year with and generally for us it falls in line we've stayed really close to ending the year with about four percent of our budget we try to hit that each year The amount of cash that we carry from year to the next is simply enough just to make our bills during those times that we're waiting for
017revenues to come in. There's nothing abnormal or exciting about those numbers. The second document that we do is kind of taking that AFR and then breaking it down by school. It allows you to compare expenditures from school to school. For us, we only have two schools with the same grade span. So you would really only have two schools that you could truly compare expenses to. We could say we spend more on administration at Coolidge High School than we do at West. Well, obviously, we have athletics. We have many other things at Coolidge High School versus West School. So that document, it gets within reach. Like, oh, you spend $3,800 per kid on teachers at West and you spend $4,100 per teacher, per student at Coolidge High School. So that's what that second document is. It's
018a fairly new document, four or five years that we've had to do that. I'm still kind of not exactly sure who uses that document. We do it every year. So that's those two pieces. If you have any questions, I'd be happy to answer those. Thank you very much. Any questions, Vicki? No. Okay. Do I hear a motion? I move to accept the AFR reporting package to approve. Did I say it? Motions have been made by Board Member Gillespie, seconded by Board Member Quinteto. All those in favor? Yes. Motion passes by all. Moving on to approval to increase job order contracting JOC limit to $4,000, $4 million. I'm probably gonna turn this back over to Alyssa also, but. Truly what this does is because of the increase in construction costs, right? Right now the limit is
019a million dollars. I believe back in 2015 we increased it to $2 million, right? So you could select a contractor that is on either a state contract that has already been vetted without going out for three different bids. Or a formal RFP. Or, yeah, or doing, yeah, the full RFP. I'll let her do that. She knows it better than I do. Most of our policies are just kind of like canned ASBA policies, right? So we've had this ability to use a job order contracting as a procurement tool to solicit contractors. So instead of us issuing a 45-page RFP asking for a contractor to come re-riff. Coolidge High School we can what's called piggyback and use a job order contracting with an entity that has already vetted all of these roofing contractors. So the one GPA
020Mojave these are big entities and this is all they do. So they've done all the work and we can go say progressive roofing we're going to select them as our jock contractor is kind of the slang to do this roof for Coolidge High School. Our policy has stated that our jock limit would be 1 million. That's, again, like a canned ASBA policy that we've had prior to 2023. When we did some repairs over at West and I think over at CAP, we lifted it to 2 million to just stay with the times. And now the times call for 4 million. So if we are awarded the replacement of the roof now at West School this will be another tool that we can use to find the best contractor to replace that roof at West School
021which we hope to hear from soon. So this is kind of just a formality. It it sounds extreme but unfortunately just in 2025 that is is pretty much a project. budget four million dollars. SFBY is like just roofing repairs already that we've done is over five million am I right? It's approaching five million. It's approaching five million already just in the current roof repairs that we've had done recently. So this just is another tool that we can use when we're going out to select contractors and again they're all vetted they're typically through these large entities that that's what they do. So it just gives us that ability to do projects and not have to issue our own RFP. Sometimes you don't even get contractors that want to respond to that because it's a lot of
022work to respond to an RFP, and they've already responded to these others where they get a lot of traffic, right? Ours is just a one-shot and they may not get it. So we've issued RFPs where we have received no responses So this is just kind of an easier tool. Yeah, then they just have to do it once too. Correct and the due diligence I mean there's tons of due diligence behind it as well. Sounds like a good deal. Somebody thought of a good money maker. Any questions? No. I move to approve the increase to increase the JLC limit to 4,000. Seconded. 4 million. I said the same thing. Seconded. Motions are made by Board Member Gillespie. Seconded by. President Flores, all those in favor? Yes. Yes, motion passes by all. Moving on to other governing
023board and our superintendents report and update. We don't really have a lot to report since our last board meeting now that we're on break. One thing that we've been doing because of the condition of our facilities, we've been more apt to... host tournaments and things at our facilities now and we just hosted the CAA state baseball tournament at our site. It was wonderful because we won so that was great but what I will tell you is that the gentleman from the Kenya Athletic Association, he said we don't get to play on fields like this. So the The work that was done on that baseball field is highly, I don't know a lot about baseball fields, but what everybody was saying is that it is a fantastic field, collegiate level looking field at this point. If
024you haven't been out there, we'd love for you to come out there and see it. It's got the beautiful halo around home plate where you've got the bear heads and things on there, which look really great. And congratulations to our boys who went undefeated for the entire season. And yeah, championship game, they won 18 to zero. So that was fantastic. Some of the things that we've been tracking this year as far as school improvement are our teachers utilizing the district formative assessments. Last year it was a big struggle to get compliance and teachers to use that information. Now because it is part of everybody's overall improvement plan, we're seeing about a 95% completion in those and those that are not completed are because they just got a little bit behind as we were coming to
025the end of the quarter. And so those will be made up. So much, much better job about using our curricular resources, being able to track student data, using that data then to inform their instruction on a daily basis. And then having those conversations with their colleagues saying, hey, my kids didn't do well on this part. Your kids did, what are you doing? And then they go through this whole reteach process with the students. And then we will be piloting a new assessment tool that's through the Department of Education. It's called NAVY, N-A-V-V-Y. And because we're in this school improvement cycle, we get to participate in this assessment that will be given in November for just, we're gonna pilot it with just a few teachers first, but then in February, we'll be piloting it with all
026the teachers in specific grade levels. It is supposedly aligned. to the state assessment because it is developed by the same company that develops the state assessment as well. And so the more aligned we can be to what that assessment looks like, it gives us a better opportunity to make sure that our kids are performing and being able to show that they are mastering those standards, what they call essential standards. And that's about it. Like things are slowing down a little bit. I mean, I say slowing down. There's a lot still going on. There's a football game going on tonight. You know, all the student activities and things still continue even though we're on break. But you don't see a lot of people here tonight. I've asked people to use this time to take some time
027off if they can. For sure. The assessment, do the teachers have that yet? The NAVI assessment, they will have access. We're going through training right now. And yes, they will have access to that. What they'll have access to right away is where those students are performing on the essential standards. And so it'll be a summative assessment. So there may be some things on there that students have yet to been exposed to. Which is okay, right? Because we'll know that going into it and we'll be able then to monitor and adjust because if I've taught something and they still didn't show that they knew it on that assessment, it gives us an opportunity to go back and say, okay, why? Did we teach it differently than how they're being assessed? that kind of thing. Our goal
028is to teach in a way that regardless of how it's assessed, that students are critical thinkers and because they have mastered a skill and a standard that they would be able to achieve that regardless of how a teacher taught it. Will this take the place of any? It would take the place hopefully next year of just our regular benchmark assessments that we do mid year and we do that at the beginning and then in the middle of the year and then at the end of the year so this would take the place of those assessments. We have to pilot it first. Any other questions comments? Oh one one other celebratory thing I guess I should mention we had two of our schools reached the threshold to where they were able to eliminate one of their
029targeted subgroups, right? So meaning that, so West School was able to, they achieved, students with disabilities are no longer a targeted subgroup for them. And Heartland Ranch, I believe theirs was, our Native American students was taken off as a subgroup for them also. Again, those are always great things as we start looking at it. We want to look at students, obviously as a whole, but then as we break them down by subgroup, if groups of students are achieving differently than others, we want to know why. And so that gives us an additional piece of data that can help our students achieve better. But we were able to eliminate those two as targeted subgroups for improvement. In the first nine weeks? Yes. That's really a good thing. Yes, so that's exciting. Anything else guys? Do I
030hear a motion to adjourn? I move to adjourn. Motion is made by Board Member Gillespie, seconded by Board Member Quinteto. Have a good night.