001flag salute Tran for the pledge I pledge alce to the of the United States of America to for it stands one nation under God indivisible liy and justice for all there was no action taken in closed session thank you so we're going to switch uh oh no you have to do the board meeting protocol sorry start with the board meeting protocol and then we'll move into our presentations so our meeting is being recorded and open to the public and being um broadcast live through Zoom teleconference public comments are three minutes per agenda item the board shall limit the total time for public comment for each agenda item to 20 minutes with board consent the board president may increase or decrease the time for public comment to make a public comment in person there's cards right
002at the door and that would go to miss Bach our meeting assistant email public comments can also be emailed to the superintendent 24 hours before the board meeting um we would post on the website we did not receive um written public comments for our meeting tonight um board vote and connectivity each motion will be followed by a rule call vote for Action items should a board member attend the meeting remotely and lose connectivity we would delay by five minutes um we do not have um any me Members electronically tonight Mr Kel is not here with us tonight um Regular board meeting shall be adjourned by 10:30 okay thank you so we're going to hear from our Lake Canyon students we're going to do presentations um and then public comments so we'll do Lake Canyon after
003school clubs good evening I'm Grace Yankovic I'm Bentley Scott and I'm and I'm Adeline woy next slide please next slide since 2013 an important part of the mission of Lake Canyon Elementary has been to provide opportunities to students in their areas of strength and interest one of the ways it's been accomplished is through our club offerings next slide please as students we have we have benefited from the many clubs and activities offered both during the school day and as a part of our after school cougar clubs next slide please benefits we have personally experienced include we have made new friends and bonded over shared interests we have learn new skills and how to step out of our comfort zones we have taken on leadership roles and learned to work cooperatively next slide please in the
004Warrior Cat Club you can learn how to collaborate with others while talking and reading fun books don't let the name fool you the Warrior Cat Club doesn't just talk about Warrior Cats we also talk about the Wings of Fire books the warat club gives all the kids opportunities to find out which characters they like best and find out more about the stories within the books Warrior Cats and Wings of Fire are kind of complex stories and I'm honored to be able to help everyone understand the fun stories and journeys of all the characters it's also really fun to see everyone figure out which character they are most like next slide please chair and tumbling is a club that gives opportunities for kids to do fun stunts and tricks like cartwheels handstands and more we also
005work together to make routines for our school to show our school spirit we try to make the routines fun so we can all enjoy ourselves while we perform and so everyone can enjoy the performance too now here is a video clip of the chair and tumbling Club doing a performance for our school I think we were trying to figure out the sound girl so I thought i' just ask right now who leads up the cheer and tumbling Club Miley Savage and Mia oh nice okay cool are those parents or um they're kids but one of the moms um supervises them [Applause] running for R is a fun Club at our school it is a fun Club where we run for long periods of time we do it for a little boy that had a disability
006and was never able to run so because of that we run of him also in running for R we run races and marathons I'm really happy to be a part of this club next slide please DND D or Dungeons and Dragons is a game where people create a character and go on make believe Adventures I'm actually the creator of the club so I make the adventures that people go on I love getting to know everyone that walks through the door in D and D people get to work together to fight monsters explore the land and so much more each person has their own personality and I love learning about everyone one fun thing about DND is that there are two groups of people one group is run by me and the other group is run
007by my dad The Helpful thing about having two groups is my dad runs a group with less experience and I run a group with people with more experience one other fun thing is on the first session of the trimester we have what we call a session zero a session zero is when we talk about the club create characters and possibly even start playing now here is my friend Addie who will give the players perspective on the D and D Club D and D is a fun where you D and D is a fun Club where you go on little adventures you make fun characters that go on make believe Adventures you fight evil monsters and get to do cool spells to defeat them the dungeons Master makes these stories D and D is a really
008fun Club where you get to learn more about your imagination next slide please one other fun Club is our flag football club which is led by some of our dedicated volunteers coach Tony and Mr Ward next slide please another fun Club is our spread kindness club now here we interview a student from this club okay first question what are you that sounds like a really fun Club what is the most fun activity you have done we've done many activities but if I had to pick one it would probably be we colored puzzle pieces and put them together and make a poster okay that's fun um is there a certain person you get those puzzle pieces we dedicated the posters to M Clause because she showed up a lot and she is from cow and she
009showed us about um Recycling and many other stuff that's fine um how does your Club benefit you well I got to learn a lot from it and we did many activities I do have just one question on that so at the beginning of school at Lake County when you do those kindness ch um is that part of the kindness Club those and she is from cow and she showed us about um Recycling and many other stuff that's fun um how does your Club benefit you well I got to learn a lot from it and we did many activities that that's all we have yeah good okay okay now here is just the girls basketball team in the chess club next slide please some opportunities during the school day include include stem activities and service do
010reading with dedicated volunteers and Community Partners next slide please thank you and have any questions you have any additional questions mam I just have a comment you guys did an awesome job speaking that's really hard to do so you did wonderfully so very good even with the little technical issues thank thank you very much excellent job do we have any other questions or comments yeah so my only question was in regards to I really like those shoutouts that they're done in the morning where like thinking so and so or what um kindness words that is that part of the kindness club I'm not sure where that comes from but I think it's great I really like it I can answer that um so in the morning at Lake Canyon every morning the whole school gathers
011on the playground and we say the O The Opening Ceremonies together which include shoutouts the Pledge of Allegiance and the kindness Club leaders a lot of those same kids are our house leaders and they help us to come up with those gratitude slips and bucket filling shoutouts in the morning so it is all connected as part of our opportunities so some of the clubs are student made and some of them were made by pretty sure the staff of our school but students do make some of the clubs because the students can know what other kids enjoy and so they think that um the clubs would be really fun and they really are thank you and I think a big thank you too to all the parents and volunteers who make this possible this is a
012huge undertaking so and thank you again for coming appreciate it great job thank you so we've got number two on under F yes I will present that so I wanted to recognize make a note here that January is Schoolboard recognition month did you know that school board I did not no yeah so there's over 5,000 board in California it's the largest group of elected officials in the state who help support Student Success by establishing their local educational agency's Mission Vision policy priorities budget and benchmarks and so I wanted to take this time to thank you for your service and your commitment to the students staff and parents of our district it's a lot of work it's a lot of dedication evening nights there's hours going over board packet materials policies and so just wanted to
013it's your month to recognize you and thank you for what you do thank you Lois next we have e public comment for topics not on the agenda so first of all we have Veronica cman good evening earlier this week I learned there are several library books that are coded as lost from the mcaffrey Middle School library my husband and I have purchased copies of five of these books and I am donating them this evening I'm including the completed District donation form just as a quick reminder California has passed and implemented AB 1078 which prohibits Banning books and the California constitution does require equity and inclusion for all students my family is happy to have to be able to help replace these Lost Books which will benefit many students in the community and I will leave
014these with Mr Castile this evening thank you so much thank you next we have uh Tammy Partridge good evening board members and District management team yesterday the GFA negotiations team met for a study session to conduct a budget analysis and determine a fair compensation proposal for certificated staff members in our study we were able to see how districts in the area have begun to settle for up to 8% for the 2025 2024 excuse me 2025 school year we were able to study a historical report showing the history of certificated staff in the portion of the district's budget that has been allocated for those staff members this report showed that your certificated staff and the percentage that is allotted continues to decline We Believe The Proposal we are bringing forward before your team in the month
015of February is fair and will fairly address keeping your certificated staff as a constant percentage of the budget while also helping retain and attract the best Educators to our district to serve G's children additionally we are now prepared to pass any articles we have back to the district and we believe we are getting closer to taing the remaining articles we look forward to a positive and productive meeting with the district management team next month thank you for your time thank you next we have G reports all right so we will start tonight for first reports will be our lcap a midyear review and we'll turn that over to KET all right thank you this is our midyear report um as we have discussed um previously the ELC cap is developed on a three-year cycle our
016current lcap was approved in June statute requires districts to provide education educational Partners an update on the progress annually and then midyear annually as a summary the lcap is developed with uh educ educational Partners which encompasses the Board of Trustees our parents teachers administrators our district advisory committee our English language advisory committee our partners at the skoy at Sacramento County Office of Education and the selpa the elap has to address the state priority areas there are 10 areas but for districts it's eight State priority areas there are two overarching goals and two overarching goals one of the goals measures academic progress um Metro and the other measures social emotional um data what you have in your uh binders is the template which outlines the midyear review and the way that it is uh structured is
017that you have the uh each goal area it has the metrics which are the data sets the specific data set that we're measuring and then to the left hand side is the design desired outcomes that we hope to see in three years and currently where are we in terms of our um data that's available right now um what you will see a lot of the areas will have to be determined because this this data set is not available right now but will be available by the end of this year and what is available has been populated and at every board meeting we do share out any available data at that time so if we look at goal number one it is engaging all Learners with a focus on academic rigor using inclusive practices in a
018variety of learning environments we are looking at Dr data which is our district reading assessment data map scores academic scores on the dashboard the progress that our English language Learners are making uh reclassification rates for our English language learners um do our students have access to Common Core aligned standards our prek Learners what their uh assessment results are showing so those are the academic uh indicators that we look for in goal one I should put this on this side so that I'm not like sh you my head dark and then in terms of action items so those are the the data sets that we're looking at what actions have we put into place to meet these goals and that is that follows on um page on page 12 and here we identify all of the
019action items that we're putting into place and this looks at um making sure that we have uh certificated staff that we attract and retain staff we provide support for our intern teachers we have an appropriate administrative Staffing we try to monitor our and keep our class sizes to um 20 to1 average um we developed an avid we have an avid program at the middle school and um last year we expanded it to the elementary campus making sure we have instructional assistance that support um our primary and our special education programs um a priority for us is our DU dual language immersion program so there action items in terms of making sure that we have a high quality program we offer um some alternative educational options um one being our home Online Academy and the other
020the alternative program at mcaffrey midddle school and then um there's also action items around providing um online courseware technology and then um parent engagement type activities so all of these actions tie into gold one which is supporting academic achievement and then what you'll see is the amount that is budgeted and then what we've spent so far that's kind of the different columns so the second goal is promoting whole learner development through social emotional learning opportunities for a variety of safe and supportive environments and the data that we look at is attendance we look at expension rates we look at exposion rates Dropout rates and um the survey results that we uh administer in the spring and that goes to students staff and parents and in terms of the action item so how are we meeting
021these social emotional needs the we have mental health supports at every campus every campus has either a social worker or a counselor we have access to the school resource officer we have enrichment programs through our expanded learning opportunities and this includes our gel after school um our environmental outdoor coordinator and just most recently the Visual and Performing Arts coordinator a social emotional curriculum that is uh taught throughout uh prek through 8th grade and then um we have some targeted actions to address a suspension rate that was in the the red last year and also the chronic absenteeism rate so again these are act uh metrics that we measure under goal two and the specific actions that we've put into place and what you can see in in the columns if there's data that was available
022the state has released released data then it's already I've populated it in but there may be some areas that we don't have the information yet like for example the um survey results they will come out in the spring so at the end of this year we'll have an annual update of uh progress on our goals had one question so under the category I believe it was goals you mentioned parent engagement which I think is great like I've often said I think that's one of the most important things for a kids success in school so that being I think you said it was one of the goals is that something that's actually measured do you guys actually like follow up on that is there like measurement for that let me just go back engaging parent engagement
023it's measured through the surveys so that's how we um based on the information that parents share in the surveys of how they felt they were connected to the school or involved in their child's learning we also have a metric on there for um parent use of synergy and so that is one way that we um measure you know how parents are involved if they're using synergy they're checking their child's grades and things like that so we do that's one of our metrics we give the percentage of how many families are accessing Synergy which it'll be a lot higher this year now that all of our forms are online so any other questions on elcap thank you thank you thank you El Cap goal number two all right so we'll turn this over to Alejandra to
024introduce our food and nutrition supervisor hi so we have Nick um our food service um food and service nutrition supervisor he has a presentation and give you an update on our programs good evening board and District admin uh thank you for the opportunity to present you to to you tonight unfortunately I was not able to include a slide of any of the kitchen staff doing tumbling or here so it will be a little less exciting than what the what we have seen already uh so this is the annual report that I like to give to the board on the first slide we have our programs we're part of the national school lunch breakfast program I'm sorry National School breakfast and lunch program all our sites this year are C which is community eligibility provision uh
025nobody had to do uh lunch forms we're all approved through a percentage of direct direct certified students each student is eligible to receive uh breakfast and lunch right now we're doing about 700 breakfast a day 700 suppers and about 22 to 2300 lunches every year we operate the seamless summer option for our summer programs and the after and the cacfp program which is our after school through our summer programs we have all Sites this year that had uh programs at it except for Lake Canyon uh I neglected to add Fair sight to this which was also one of our major community centers so for students that are able to walk in parents bring them they're able to eat there uh and the walk-ins at the sites well well this year let me let me go
026back uh we were able to have staff at most of the sites and serve hot breakfast and hot lunch and most of our Watkins were siblings of the students that were enrolled that when the parents brought them or whatever they came in and ate breakfast or ate lunch at pickup time and so that was a an addition to our program and I think it really it really stepped it up and I think we'll probably do if it's similar we'll do the same program style that next year our food and nutrition staff currently we have myself and the food nutrition clerk at District level I have six food nutrition leads six food nutrition assistant twos we had 14 food nutrition service assistants but we have one that promoted to a different position so now as of
027tonight with the position closing on Friday we have a three and a half hour open Cash uh food service worker at Lake Canyon so if anybody's listening anybody knows anybody that's a district employee put in for it uh we have an open position looking to feel that on our next slide you can see a sample of what we post monthly on our menus we have multiple menus that we post uh breakfast lunch supper uh maccaffrey faight uh all of our menus include or all of our meals include an entree which typically includes a meat meat alternate a grain all our meals include fruit and vegetable choices and milk choices the Mills are analyzed through our Titan meals service program so they're all analyzed for calories um sodium content fat contents contents and to make sure
028that I've included all the correct meal components so all of our our menus are our meals are analyzed and we try to strive to stay to this but there are times what that we have issues and we and we don't and so our practice is the day before if we know that there's going to be a menu change the day before we let the principes know so they can announce it to the students that oh tomorrow you're not getting the chicken nugget you're getting macaroni and cheese or whatever it is so that way because we know that a lot of people look at the menu and decide if their students are going to eat but that way they can they can go home and tell their mom oh it's not chicken sandwich tomorrow it's something
029else and I don't want to eat now but so that's what that's what our menus are on our next slide we will be moving into to uh the professional growth part of of my team this year in July we partnered with the G High School District and we actually sent a team of 18 of us nine from our district nine from them from Theirs to the cop to the California Institute of America in copia it was a two-day training it was it was great it was so we had two days of Hands-On culinary training you can see that's all the team there and we had an actual Chef that taught us all kinds of techniques it was it was great it was a good learning process it can it included lectures and hand on kitchen
030time one of the things that I really took away besides learning new skills and techniques was to watch my team and the high school team in action and we were dealing with a lot of raw product chicken uh a lot of different things that we're not used to and my team especially really took took that opportunity and talked with each other and looked and said wait a minute look how he's handling that look how that they expect us to sanitize in a bucket so I didn't have to say anything they were like on it with being hyperfocused on cross-contamination and how everything was handled so it just made me really proud to know that before I even said anything was because I was seeing exactly what he was doing too that they were on it
031so that that gave me good good feelings that that at work when they're at the sites they're on it because they were they were focused if you see on the next slide you can see the chef handling the chicken and then over on the focusing on the cross-contamination that's where they were telling us to wash the knives and everything through buckets and you can see one of the employees back there Heather she's she's one of the best she sound go we're not so she had the look of of all my team and so really we all took and instead of just washing them we were taking the knives and the cutting boards and sending them back to the dishwashers and stuff without just washing them in a bucket uh so that that was a good
032moment for me uh we did lectures and one of the lectures subjects was all the different types of food with the or the taste sweet salty sour bitter and how uh students May perceive it different and we saw how each person in in the group we also perceived some people liked the sour some people didn't so really looking at how that affects how the students want to uh uh like how they taste the food after we were done with the cooking each day we're were able to actually sit down and taste the food that we cooked and discuss and see how it worked and see what see what was not good and what was good another professional growth opportunity we had the California school nutrition Association conference here in Sacramento it was one of the
033biggest ones this year for attendance for Sacramento there was over 300 uh vendors we learned uh marketing techniques Farm to school implementation uh how to bring value to our workplace the takeaway was I made some Farm to school contacts some new networking and uh my staff there they came away with some new ideas on menu items and how to do different uh cooking techniques we have um been awarded a grant for dishwashers this year it's a $200,000 Grant over five sites so that's $40,000 each site I'm work currently working on receiving bids really going to get on it next week with getting multiple more more bids all the sites except for Valley was received it because Valley their dishwashers only what four five years ago when we did the kitchen remodel um and it includes
034installation um and any modifications like that and the we're going to go to um one standard dishwasher all the way across right now we have multiple multiple models and when they break it we got to figure out which one we're dealing with so that's that's good we got to work on that and that's a big deal we were weed that looking forward for my department I have been awarded a fellowship in the chefan foundation this year it's a 13-month internship program uh it's I have already been two sessions It's weekly courses learning there'll be four to five onsite trips that I take uh it's all focused on building teamwork building learning skills on how to to bring more scratch cooking in and so uh it's I have a Capstone project which will be a 50-hour
035project of that I have to perform site or District pafic which I don't know exactly what I'm going to do yet but it has to be a project on bringing more scratch something that will directly bring more scratch cooking to the kitchen and that's one of our focuses um at sites there through the sh the copia training they've really become more excited about scratch cooking we're looking in our meetings we're talking about being able to do more site specific menus and if you if you see from different uh principles and and and sites they'll say oh but our kids don't like this and the other ones but they love it and the lunch people are the same so really looking at how can we cater uh a similar menu all the way across but maybe
036some more site specific items uh we're going to look at increased taste testings with students and and really working into some more nutritional education and on the last slide any questions yes sir yeah I did just have one question so in reviewing this I know you mentioned it you talked about I think it's slide two here it talks about Community Walkins and I know you mentioned kids of other kids that are not at the school would count as community Walkins are there other categories of people that are what is a community walking I guess is my question and what's it limited to during the summer we feed any student any child 18 and under they get to eat so uh at faight we have a a designated time where they can come in and we
037have the picnic tables out there and you the students are also eating their class but we have a lunch person out there where anybody in the community 18 and under can come and get their food and eat there but at the sites as well if a sibling or uh which is typically a sibling of a student they're open that if some uh student in the community you know kids three three houses down the road if they rode their bike and they came in at lunchtime we would be able to feed them as well during the meal service time or breakfast or lunch that kid presumably is not associated with the district it's just a kid that lives in the neighborhood any student within the community 18 and under it doesn't have to be so for
038the seamless summer option we don't have to have be feeding just student like when we go out to mccy Manor we're we're going out there to it's in Thorton we're providing five-day meal plans it's they're not just necessarily uh G Elementary School District and they might be cousins or they might be from another District they might be part of uh New Hope out there so as part of the seamless summer option it's open to any eight any students any children 18 and under in the district or in the in the area I'm just thinking in terms of like if that creates any concerns whether you have kids on campus or 18-year-old 17-year-old that's not registered at the school district nobody knows who they are and they're there I just wondering if that ever creates any
039issues or has that ever been brought up the only issue that we the only opportunity usually is at fairsite and we have a Lynch person there it's in the area out out there you know in the area where in the quad that's the more open uh we haven't had any issues with and it's always only during meal service time so there's site supervisors there or yard supervisors there admin uh so and the doors are locked before and after after that so really we cannot do non- congregate feeding this year where families could come and pick up because in previous years we were able to do where families could drive up to the sites that we're look we're serving at and say I have three kids and we were able to give them the meals to
040go um so but we can't do that we can do that out in Thorton but because the laws have changed or the regulations have changed back since no more Co era we have to serve but it typically it's not um a student more 18 or or more junior high or high school if we had a program which I've been trying to get at the library they would more likely go to a library where they don't really show up but it might be some the the older students that we do feed are when they're coming to pick up their their younger siblings typically like it might be a high a junior higher or high schooler coming in to pick up their their third grade student and they're coming on campus so they're there to pick up
041a student it it hasn't it hasn't created any and it's it's yeah it's only during service time when there's campus supervisors there um is the pool used to be a location too yeah we still do yeah and I I know my my sons were lifeguards and they were under 18 and they would often they were probably some of your oldest recip yeah at the pool I forgot yeah but there you know Gators and and all the kids going for swim lessons would would get a little snack or a breakfast yeah we serve breakfast and we serve lunch it's just a community food program through the bedro yeah actually I remember during Co driving Lake Canyon and getting food for my kids yeah it's similar it's just during summer seamless summer option I did want to
042clarify Mr SW this is is only during the summer this is the summer yes it's only during the summer it's not during the regular school year and we typically pick I believe one School site is that right usually one School site that we plus the Pool Plus M colomy and things like that we have Fair site that's like our designated Community but through the way you have to have the program open if students are coming on with their family or you know children are coming on to pick up the students we are open they but we don't it's not like everybody's just driving up to a school other than they do drive up to fairsite but it's we have staff right there they're staying within the quad and then I just had a comment I
043wanted to applaud the um I think we've all seen what this processed food experiment has wrath upon us as a society so I'm super happy to hear that there's some healthy choices that are and moving further in that direction so just want to say thank you and I applaud that well one of the things that have come out recently is it was all about no processed food but it's we have processed food but learning the difference between a processed food and an ultra processed food and so that's really with this what our Focus will be on for this year and with the and with the coming sugar restrictions uh sugar right now is is uh put to a limit through calories but it doesn't have a certain other than cereal and yogurt there are certain
044limits on cereal and yogurt where within the coming year there'll be limits on added sugar but there's a lot of issues with working that out because with canned fruits uh peaches and things they add sugar and so it's part of the USDA requires it to be part of the process to make it a canned product but then if it's limited it it's it's it's a difficult CH yeah so yeah really looking at right now is the difference between a processed food and a ultr processed food can I ask you if you just had to say off the top of your head how much of your food that you purchase is pretty local to the area our produce we have uh our produce is the majority probably 90% of other than our bananas and well and
045right now a lot of our cucumbers go out to Arizona the only thing that we don't do American bananas everything else is American even the farthest is when it goes to Arizona or New Mexico for the lettuce which is during in in the next couple of months when we start getting the freezes our Pro our lettuce and stuff will come from Arizona or New Mexico yeah but other than that even because you do the dod and most of that is within two to 300 miles okay well thank you I appreciate that does the board have any other questions do you want to describe the dod just uh it's part of our commodity process so the dod is the Department of Defense but it's our fresh fruit and favors program and so we are able to
046use our entitlement and get directly from propacific produce fresh produce but it's part of our entitlement and so th those cost us 10 cents a case but it comes out of our entitlement money and that's part of the USDA commodity program sorry no thank you it's a lot of it's a lot of DOD sorry favors and I I speak in acronyms a lot of times it's okay yes I just want to say congratulations on getting into the chefan Foundation we're excited to see what you learn and more scratch cooking is always always better so thank you for exploring that right thank you thank you very much we going to move on to number two yes so this has been a pending agenda item for a couple of months and I will turn it over to
047our chief business official Alejandra gab to report on the restricted maintenance account yes so um be providing some historical information on the account um so a restricted maintenance account which what we refer to the RMA another acronym um so an overview of the requirements um this was established in 1998 uh where the district must maintain a 3% um total um general fund expenditures into the restricted maintenance account so it when we calculate budget we normally just say what our projected budget is and take the 3% of that we have to track it under our um resource 8150 it's and then when we do our reporting during first second int budget de development These funds sit in the restricted side so we do a transfer knowing that we must maint we must spend that 3% so
048going back into 202 20221 school year um the required contribution was that 1.3 million um the actual expenditures during that time ended up being one two 1.2 million meaning we only spent about 2.91 in order to meet that the 3% restriction the district had to uh contribute additional 39,000 into the revenue account um to ensure that is maintained so whenever we do our um our unaudited actual there's a report one of the pages at the end probably page 100 and something there's a page requiring showing that did the district meet the 3% and in that case because we did that contribution we were able to meet that requirement and we were in compliance so for the year of 2122 school year the required um 3% contribution was 1.4 you will see these increasing over the
049years because as expenditures increase that requirement of 3% does increase as well so our actual expenditures were ended up being 1.5 million and we ended up spending the 3.10 3.10 percentage meaning that the district exceeded at 3% requirement during that fiscal year so for fiscal year 2223 um the required of the 3% was 1.6 we ended up spending just a little bit over doing the 3.06 percentage meaning the district exceeded that 3% and met met compliance for the 2223 school year for the 2324 school year our required 3% was at 1.7 um our actual expenditures ended up being 1.9 um 3.3 percentage um we did exceed the 3% requirement however some projects experien delays um during the summer um certain Services weren't completed until July um so you'll see some of that contribution will be
050reflected in the um 2425 school year so we'll be spending a little bit more because of the projects being delayed during um Main June so our projections for this year is um $2 million for that 3% based on our expenditures our requirement is 1.8 but I mentioned some projects were delayed into the year um our current percentage um for our our required maintenance is 3.18 and we're projected to um exceed that 3% requirement based on our facil needs so here's a um an annual Pro maintenance projects we normally sit around around Springtime um with our team Lois and our maintenance team to review um some um annual maintenance projects like um flooring HVAC painting um um any playground repairs that we need and some fencing repairs uh if we do see things that are Urgent
051during the year we do act on it we don't just wait during the summer but um we do we do plan ahead um every summer to try to do majority of it during the summer to not to not interrupt School so um overall the district has met um or exceeded that 3% contribution over the past five years we continue to uh maintain our buildings and we're always ensuring that we're taking care of them I I know it's a it's day-to-day and things do come up and we work with our principles they share concerns and um any safety reason any safety concerns we act on it right away um but our goal is to provide a safe environment for our students our our staff are um that way it's it's a a great place to come
052to school and work at the same time so we do focus on keeping that facility safe you have any questions um thank you I think I was one of the individuals who was interested in this topic so um do you feel like your you're forgoing certain things because there's not enough money or um in that fund or does 3% feel right and then so that's one comment then I'm asking my other question and we're sort of going into this economic Perfect Storm with a lot of different factors right now um one of which is of course the devastating fires that are happening right now so um in addition to Rising gas prices that haven't even hit us yet uh due to the some regulations by the air resources board so how do you com how
053do you account for all of that in your estimates so my concern is that we're for goinging things that perhaps if we set a little bit side money we could afford um in that but I also know that there's also the cut like restricted funds once it's restricted it's hard to you know unrestricted no I I agree um I didn't mean to cut you off um if you if and then that then my only other issue is I think given we are going out we we have a you know the bond was enacted and we'll be planning for the long-term use of that funds how do we use what we can and and I don't know the answer to this this is where I need your help question um is how do we balance what
054we can do with general fund revenues with in order to allow us to maximize the amount of bonds right funds for other things and I I don't know what that looks like and I don't know if that's a change in the percentage or we just or if there's like an overall plan or Vision or whatever for that so um great question questions um I'm going to start with the first one the I uh what I've noticed over the what would be the second year of planning for this the strategy that we use especially when we sit down with our maintenance team um are we prioritize safety we don't want to forgo anything that could be safety concerns and um there is things that we do forgo but it's not a safey it could be a
055cosmetic it could be um but the needs are if it's needed and it makes us go over the 3% as you can see we will do it because everybody the board our community our parents want to ensure the safe facilities for our students so I I think we plan for the 3% as a baseline but if we need to go over it's not something the district has as you can see historically we would go over if there is a need for it um and um as for um the bond coming up um it's going to help other our our 3% is not a lot $2 million most of the projects in our facility Master Plan cost way more than what we're able to afford in our general fund I feel like the the our our
056required maintenance account our requ our restricted maintenance account will take care of annual needs versus the facility Bond will focus more on these projects that the district needs that we can't afford in our general fund so we will be able to sit again during spring in the next month or two to go over our projects what it looks like where we're at year today and um go over our needs and go through that and we've been working um um the past almost a year and a half here I feel like the process we take is always safety for our kids our facilities our our student needs and that is something that we we do it first regard regardless of the 3% and um with your support I mean I as in I hope to see
057like hope to see it's okay sometimes we'll go over and and you guys will see those projects come through and then as the projects are built under the Bond I know this is a longterm thing would you then either we have more facilities under the bond or different facilities we would then look at whether that percentage is still appropriate given now perhaps we have something larger or you know something different on a site that now now needs maintenance itself yes yes and we will continue needing that maintenance and as our expenditures go up every year that 3% will go up and we'll have other priority and um different sites to help during that year so everybody gets a support through our maintenance account and we re review of what the needs are with in all
058our sites and you want to add anything else no you did a great job clarifying that I think going to the slide if you could just go one up um kaai the annual maintenance projects I think those are things that we typically can cover around the 3% I mean Granite you know we can't replace floring everywhere um but we do look at typically each school gets about five to seven classrooms you know a year you know we have a ongoing list we have a Five-Year Plan you know that you know which schools need their multi-purpose floor that's a huge expense and so we might say okay this year we can only do one multi-purpose room replacing the floor um can't do all of them another one is like asphalt slurry ceiling sure we have some
059schools that need that can we do all the schools in one year no we've got to say okay we have in our 3% we have the budget to do two schools this year these two schools are on the next year and we wouldn't use bond funds for most of these items maybe for some HVAC unit Replacements although I'm hoping we're not going to have to use bond funds for that this time um but bonds will be used for the bigger projects for example taking down Portables and building a new classroom building which is extremely more than your 3% um you know redoing the complete parking lot for for parking and and things like that some of the things that are in the plan so definitely the larger projects we don't want to eat up the
060bond money on these types of things that are typically in our annual budget yeah I appreciate that and it's very helpful thank you since the bond has come up I'm just curious if you have had success finding Bond oversight committee people yeah I think I have a list of five that are interested right now we are having a zoom informational meeting next Tuesday and I have um I believe I have five on the list that have reached out that would like to attend to learn more about it so that's good great if we know someone in the meantime can we reach out to you oh absolutely so what we put in the newsletter was just to email the superintendent email address we will do another all call that will go out either um actually did
061we do I think we might have already done it this week but we also put it in the newspaper we put a little blurb that will be in the newspaper on Friday um about the meeting and again if you can't come to the meeting on Tuesday it doesn't mean you can't be on this committee we're just providing it to give people information on what what you would be doing if you were on the committee so you make you make a decision okay I want to do this or I don't but we'll continue to recruit and all they have to do is email the superintendent address email address and then we'll we'll get that going and we plan on taking that to the board in February because the board has to approve the committee members and
062I think we're on track to do that good that's great any other questions okay shall we move on to other reports yes so other reports William uniform complaint process we have no complaints to report and then moving on to our 2526 school registration hard to believe we are talking about registering for next school year but we are so our window to register for the next school year opens January 27th there's a flyer um provided for your information um now with this next school year all fouryear olds will be eligible to attend te TK this is the first time um we're anticipating a couple extra TK classrooms because of this um we'll be pushing this information out online to parents through our Blackboard system we will also put a blurb in the newspaper as um we're
063trying to get um people to register uh the next couple next few months and so um parents can pick up a hard copy if they would like at any of our school sites or district office they can also register online and we'll continue to get the word out the next next couple of months if your child is currently in TK you do not need to register for Kender you automatically roll over and if your child is in sixth grade um moving over to the Middle School you do not need to re-register you will automatically move over but if you're going to be a new TK or a new kindergarten student you do need to register okay and finally school calendars yes so we will start with Fair sign and laara Marquez is not with us
064tonight so I'm going to highlight February 6 family science night at 5:45 Wednesday sorry Thursday February 6th next we have Greer we have Miss simonich with us tonight all right um I'd like to highlight on February 24th we are uh kicking off the kids heart challenge we have two to three weeks of scheduled activities for health and well-being thank you Lake Canyon Miss Hayes on Tuesday the 25th we're having um a PBS Emy award-winning artist come to do two all School assemblies one for primary one for intermediate where it's going to be an Interactive guided drawing and so we're looking forward to that thank you maccaffrey Mr Castillo yes I'm going to highlight um February 7th we have an aage College field trip that's going to BU County College as well as CSU Chico great
065Morango Ranch Miss Porter on Saturday February 1st we have our annual pancake breakfast and that's the same day as the winter bird Festival so you can come and get breakfast in the morning at at 7:30 at Morango and then head over to the winter bird Festival great thank you and we have River Oaks Miss hes they character can push the button the character comes to tell you all about it we' had members and it's a great yeah I strongly encourage you if you can to attend that I attended last year it was pretty amazing what the kids were doing thank you for sharing that and then Valley Oaks Mr Nelson hey good evening um wouldd like to highlight on February 21st it's a Friday our our parent teach organization PTO uh will be um sponsoring
066and and putting on our family bingo leria night and that'll be at 6 pm thank you thank you okay move on to routine matters item 242556 the consent calendar thank you so um I would like to highlight some donations I'll start with mcaffrey Mike and Katrina mun donate donated a laser machine that has a retailed price of almost $25,000 and the current value is 18,000 and this is for the maker space at mcaffrey and with this large donation I would like Mr car Mr Castillo to explain to us what this machine is and how mcaffrey is going to use it yes so it was a very heavy machine and it was actually transported during the Rainy time so that was a trick as we had to get it from Sacramento um so the machine is
067as I'm becoming knowledgeable with it it's basically a lazy cutting machine that you can cut and engrave small and large pieces of wood Stone ceramic marble concrete brick and other materials it was donated by Miss mcon uh Miss Albert actually funny story told me she met her through a paint party then they became friends on Facebook and then she put it out that it didn't work for her business it wasn't a big enough uh laser cutter so the cutter and it also engraves so you can engrave on on glass you can engrave on brick you can engrave on metal um we're in the process of putting it together so it didn't work for her business so then of course Miss Albert as resourceful as she is she dumped on the opportunity to give the students
068another opportunity for next year this year we're still trying to put it together um it's a pretty big machine it's very um heavy as I learned how to move that um and the goal is for her to learn how to use it the remainder of this school year to be able to implement it the following school year and give an opportunity to students to just kind of learn and see how they can use this later laser ker she does have a smaller one in her classroom but this one will do bigger projects um and that's what we're kind of planning on how it will be used for the following year thank you career Elementary l i um Elk's Lodge donated $500 for the purchase of books and then other we had calway that made a
069donation to a monetary donation to The Sunshine food pantry and Resource Center on behalf of the school district great can I get a motion to approve 242556 I'll make the motion I'll second thank you I have a motion from Matthew Ward to approve item number 242556 the consent calendar seconded by Casey r boy Katherine Harper hi Annette cozie hi thank you the motion passes 4 next we have 2 42. 558 board consideration of approval of resolution number 11 confirming certification of election results and entry upon minutes a favorable vote so this is the next step uh in securing bond funds the Board needs to adopt a resolution that's confirming certification of the election results which is resolution number 11 presented for you tonight also attachment which you have seen this but it is the official
070um certification from the county of the results of the election and so this is a routine matter um next step and I I can just say probably every board meeting until April or May there will be something brought to you related to the um related to the bond can I get a motion to approve 2 42.5 58 I'll make the motion I'll second thank you I have a motion from manette coony to approve item number 2 42558 seconded by Matthew Ward Katherine Harper I Casey raboy I thank you the motion carries 40 next we have 24255 n board consideration of approval of 2324 School accountability report card for all of our schools right thank you so the um this is an annual item that we bring to the board in January there is a February
0711st kind of deadline that uh School accountability report cards have to be updated annually and presented to the board so state law does require schools receiving State funding to prepare and distribute a sarc it's called um the acronym and the purpose of the report card is to provide parents in the community with important information about each school as they relate to those priority areas um the S can be an effective way for uh a school to report on progress in achieving these goals and also to evaluate and compare schools on a variety of indicators as mentioned um the sarc does address those priority areas and the priority areas are um grouped under three overarching um areas so the first is conditions of learning and this looks at teachers that are assigned and fully credential do
072students have access to State aligned materials and how are the facilities maintained um also addresses State Standards do um students have access to content that's related to state standards and in addition to including state standards that are aligned to English language development um student outcomes is the second overarching area this is student achievement this looks at test scores reclassification and the progress for English Learners and also um additional student outcomes and the last area is engagement here we look at parent family engagement pupil engagement and school and um School culture and climate that's suspensions and exposion and so you have in your packets all of our schools um fairsite will have the least information because they are only kindergarten I'm sorry TK um and each of those uh schools address all of these areas if
073it's applicable to them does anybody have any questions about any of this this is an annual item that we bring and a lot of this we talk about throughout the year right a lot of the thing the assessment results we've shared um the narratives that the administrators have updated based on there's any additional changes in terms of their operations but we talk about all of these items in different capacities absolutely I'd like to make the motion to approve n all second thank you I have a motion from Katherine Harper to approve item number 24255 n seconded by Annette cozie Casey raboy hi Matthew Ward I thank you the motion passes 40 next we have 2 42.56 board consideration of approval of Valley Oaks Elementary School classroom Building preconstruction Services agreement thank you so there are
074four portable classrooms at Valley Oaks they are probably the oldest Portables left in our school district we would like to replace those with a permanent classroom building for classrooms um the classrooms would be um standard size the building itself would be about 42 200 square ft each classroom would be the same they would have a sink they would have cabinets they would um have a mounted projector whiteboards they would be standardized um the building would be stucco it would be a permanent building not um not a portable with HVAC units that are mounted on the roof not the B units that are on the back of Portables um we went out to bid and um well we we have a mandatory job walk we always have a mandatory job walk and we had three General
075Contractors that actually came to the job walk but when it came down to the end to actually submitting a proposal we only received one we received a proposal from SNB James construction um we have a long-standing relationship with them we have provided their their background um their bid came in reasonable as to what we expect right now right now we're only asking the board to approve a preconstruction Sur contract the only thing the board would be committed to right now is the $2,500 so if the board moves forward with this we would take the next couple of months they would be doing site visits they would be securing their subs um they would be looking at the DSA approved divis um division of State Architects approved plans they would come up with a schedule and
076most importantly they would be coming up with a GMP which is the guaranteed maximum price so they do all that evaluation and then they come back to us with okay this project is going to cost this and so we're anticipating the project to cost around $2.5 million that's what we have in the budget and um based on our estimate from The Architects that's what what they feel it should cost so we'll see um at the March meeting we'll bring back to the board the actual what we call lease leaseback contracts that will have that final dollar amount schedule and things like that we would use used um facil State Facility funds and developer fees because we can use developer fees because this is replacing Portables yeah I'll say yeah I read through it and it
077all seemed very logical to me the only thing that kind of caught me off was in the second sentence it says will perform preconstruction Services comma including ordering necessary equipment but I think they''re probably throwing that in there on their end saying like Okay if there's anything small they need to order on their end they'll take care of but not ordering anything for the district as far as any type of materials or building any type stuff no they wouldn't order any materials ahead of time they would give us a list of what things would cost um but they wouldn't order materials until we have the least Le back contract signed all right sounds good thank you definitely needed I that building reminds me of quan said HS so it's I'm happy to see this moving
078forward any other questions can I get a motion to approve 2 42. 559 I'll make the motion I'll second thank you I have a motion from Matthew Ward to approve item number 24256 seconded by Casey raboy Katherine Harper I Annette cozie I thank you the motion passes 40 and next we have item 2 42.56 one the board consideration of approval of the letter to the Sacramento Superior Court regarding the location of outpatient treatment for sexually violent Predator Christopher dren all right so just a little background I provided quite a bit of background for the board that can be found on the District Attorney's website about this inform you know about this case um there is consideration to place a sexually violent Predator um near our some schools in G and I've listed the schools most
079um um where located very close to Liberty um Morango and Lake Canyon the public Community is encouraged to get submit any feedback or concerns to the judge um this will go before uh judge Kenneth Brody um on of the Sacramento Superior Court on 9:00 am January 31st and if you want to submit any comments you need to submit that by 5:00 p.m. um January 29th and so um I have a draft letter that if the board were to take action we would be able to send this over um with the signature of all of our trustees and support um recognizing some concerns that you have with this placement in our community I like I think the letter is great I think the only thing that I would ask is that we just include a more
080uh definitive statement that we're asking that he be placed elsewhere um I I definitely agree like with all the concerns that you raised and I think that the judge will hear the concern but I think our ultimate ask is for him to be placed somewhere else um it's hard to find information but it it doesn't seem like this guy has really any connections to G at all so it you know I know that they're just trying to find a place for him I just don't believe that we need to be shouldering that um and then that they need to look elsewhere with that's not close to our schools I will say two a couple years ago there was a similar situation where they wanted to place someone with a similar profile um on the other
081side of town and there was a huge Community outcry I don't know if you guys remember that but it was successfully they did Place him somewhere else just because people did get wind of it and they did submit their comments to the judge and so I do believe that if there's enough Community outcry and support and letters that that that this will work and and that they will not Place him there I just had I thought it was a beautifully Written Letter so um and I agree with the the comment the other thing that's probably too premature to put in this letter but also there's that housing project that's being built over there so depending on the timing of you know I don't know how long they're going to stay there but um so they
082may not even match up but there'd be a lot of traffic you know going from that side to the schools but yeah I just wanted to say it was a beautifully Written Letter thank you add something a little more specific about not just in that location but just not in the Gaul Community yeah and and really all of the schools on that side of town are walking distance including mcaffrey which is literally across the street from the high school and even river is not they're all that's a lot of children yeah I would like to make the motion to approve 2 42.56 I'll second the motion thank you I have a motion from Katherine Harper to approve item number 42561 um with that minor edit seconded by Matthew Ward Casey raboy I Annette cozie I
083thank you the motion carries 40 next we have public comments Miss boach do we have any public comments no there are no requests for public comments thank you next we have pending agenda items yes I can report that curriculum updates will be next month okay and then I had a few comments yeah um so one uh so I had the opportunity this week to go to mcaffrey and I to the Avid class gave four classes um financial literacy classes to 7th grade to 8th grade the students were wonderful um they paid attention they were very engaged we went over you know uh credit simple compound what it takes to buy a car and did some different scenarios and they could really see the different factors I went over credit score how to maintain a good
084credit score and all the different factors so just wanted to say I really enjoyed that I've done it at the high school and so this was the first time doing it at the middle school level and so I just I I thought it was great and you you were wonderful hosts so thank you very much for that um the second thing I just wanted to uh remind everybody that the legislation legislative session has begun and so you may want to start tracking education bills if you feel these topics are important to you there's a couple um ab89 is out there and um I'm definitely tracking the different bills that are going through that process there's also been some really key uh court cases this week that came out um one relating to Title 9 uh
085the other thing I wanted to mention is um I know there during public comment there was a a comment regarding AB 1078 and my understanding um is that yes there's that law out there but I think step one and we've seen this in other districts but probably not so much problem here but we are not obligated to put sexually explicit material um and also it needs to be age appropriate those are step one so even before it goes to the next step so I just want to make sure that that was out there and very clear as well so that's also in board policy related to um library media centers yeah and then I don't know at what point we might want to just sort of have a review process for some of the donated
086books not us but you know just making sure that that those requirements are met [Music] okay sure go ahead um Miss cozie I brought this up because I did a public records request a couple of months ago I found that Mr Ward here actually requ Ed to have 16 Books banned these are not sexually explicit books these are books pertaining to the lived experiences of people a color and those of the lgbtq plus Community the books that I donated this evening they have all been sheld on the mcaffrey shelves previously they were not removed they were either not returned or lost and I will also let you know Mr Ward I have already notified the Ala regarding your request your confused expression that's the American Library Association they've referred it to the OCR already and
087I will have an additional meeting with them this is not something that I'm going to allow it happen your discrimination and targeting of these groups is not acceptable thank you and I was just referring to a policy in general so I just wanted to make sure that was clear as well thank you very much thank you for your comments can I just ask a question about searchability of mcaffrey or in all like all of the libraries yes is pretty much everyone able to on and search for what is in the library and if it's being if it's lost or checked out it's in our fallet system it's in our online system okay so that's very visible to everyone yes and the the books in question um again I don't want to go too much on
088we're not supposed to get into dialogue but miss Kaufman is correct there were some books they legitimately were lost the dates were 2021 2022 2023 they've been lost for a while um just for the record I would like to get in the minutes that um this board or myself nor any member of our our school has taken any books off the shelves based on any requests from a board member or a Community member we have not banned any books yeah thank you do we have any other items I'll just mention two weeks ago I was able to attend my first transportation meeting and that went really well it was really nice to meet Michelle tro and um all the staff there and then I was able to do a site visit to their office right
089next to Lake Canyon and that went really well walked through got to meet some great people even talked about some of the maps and I may help them out with updating some of the maps to help them make them more current for today and yeah oh one item I was going to mention that I think would be useful for the board to consider is potentially doing what I might consider to be called um exit interviews so for people that have left the district or decided to homeschool their kids I think that it would be useful information to have done some type of exit interview with them to figure out well why did you leave the district or why did you decide to homeschool your kids I think that'd be useful information much the same way
090as if when you have a subscription if you end the subscription the first thing they're asking you is like well why did you in the subscription or how can we get you back I think that'd be useful information especially in light of some of the conversations we're having as far as like I see home school becoming more of a trend becoming more and more popular and I think that would be useful information for the school district to have that type of survey and have that type of information that's all thank you thank you we have no other agenda items or anything like that I'm going to go ahead and adjourn thank you