001Uh it is um what 6:34 on June 23rd and I'd like to call to order this um strategic planning session work session of the Shannondo County School Board. Um, do we have a motion to uh meet in close session? To convene in close session? You want to pretend that Mike's not here? Yeah, we'll do that, too. Um, actually, I need to know. Yeah. Yeah, we'll do that. Um, so Mr. Rickard won't be here tonight. The other five members are here and I we don't anticipate him to be here. So, it'll it'll be throughout the evening. So, and uh so uh Dr. Shepard, do you have a a recommended action for our closed session meeting? I do. I recommend that the Shannidoa County School Board convene a closed meeting under the Virginia Freedom of Information Act
002in order to discuss and consider several personnel matters involving the assignment, appointment, promotion, performance, demotion, salary, discipline, or resignation under Virginia code 2.2-3711A14 2-3711A14 and to have a briefing by staff members or consultants pertaining to actual or probable litigation where such con consultation or briefing and open meeting would adversely affect the negotiating or litigating posture of Shannidoa County Public Schools under Virginia code 2.2-3711A7 and pursuant to the provisions of Virginia code 2.2-3711 2-3711A29 to discuss the award of a public contract involving the expenditures of public funds including interviews of biders or offerers and discussion of the terms or scope of such contract where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. Thank you. And do I have a motion to that effect? I move that
003the Shannidoa County School Board convene a closed meeting under the Virginia Freedom of Information Act in order to discuss and consider several personnel matters involving the assignment, appointment, promotion, performance, demotion, salary, discipline, or resignation under Virginia code 2.2-3711A14 2-3711A14 and to have a briefing by staff members or consultants pertaining to actual or probable litigation where such consultation or briefing and open meeting would adversely affect the negotiating or litigating posture of Shannidoa County Public Schools under Virginia code 2.2-3711 A7 and pursuant to the provisions of 1 Virginia code 2.2-3711 2-3711829 to discuss the award of a public contract involving the expenditure of public funds including interviews of biders or offerers and discussion of the terms or scope of such contract or discussion in an open session where would adversely affect the bargaining position or negotiating strategy
004of the public body. Thank you, Mr. Gutchaw. Is there a second of that motion? Second. Thank you, Mr. Vance. So, um, all in favor of, uh, convening in close session, please signify by saying I. I. I. Any opposed? None. Before we do convene there, I want to remind the board that we'll come back for after we come back in open session, we will once again after we've had our last action items, reconvene for second and close session this evening. So, we're going to bookend our our open session. So, we'll meet now in close session. Don't want my contraption. to reconvene in open session. It's u and u like to ask for a motion to reconvene in open session. Move to reconvene in open session. Thank you, Mr. Scott Shaw. Second. Second. Second by Mr. Vance.
005Uh, all in favor of meeting in open session, please signify by saying I. I. Any opposed? None opposed. I uh reiterate that uh tonight u Mr. Rickard is not with us. The other five members are here. Before we go any further, I'd like to read the following statement. Uh relating to the closed meeting, the Shannido County School Board hereby certifies by roll call vote that to the best of each member's knowledge only public business matters lawfully exempted from open meeting requirements by Virginia law or discussed in the closed meeting to which this certification resolution applies and only such public business matters as were identified in the motion convening the closed meeting or heard discussed or considered by the Shannido County School Board. Each member responds I so certify have been called and Sherman would you
006uh call the roll call. Mr. Sh I so certify. Minia I so certify. Mr. I so certify. Mr. B I so certify. Mr. I so certify. The agenda has been sent out. Uh we u have perused it reviewed it. Um, so can I have a motion to approve the agenda as it has been presented? Move to approve the agenda as presented. Second. Second. Second by Mr. Street. Motion made by Mr. Kutshaw. Um, all those in favor of approving the agenda as presented, please signify by saying I. I. Any opposed? None opposed. So, we're going to move into our planning uh strategic planning work session and we're going to turn it over to the superintendent. Thank you. So, we always start our strategic planning meeting with our five uh division goals. Academic achievement and growth, positive
007school climate and culture, family engagement and community connections, recruit, support and retain enthusiastic professionals. And the last one is um high quality and adequate facilities. So tonight you will you will hear um how we fared on these five items throughout the year. Just understand that we have preliminary data results. Um they haven't been finalized yet. We likely won't get final results until September October, but we'll we are presenting all of the information that we currently have. Um, and as we're considering our strategic plan, we um we had some feedback from Deborah Walstrom, who is connected with the schoolboard member alliance group, and she um gave us some additional indicators that we'll want to consider in the future whenever we get our data back from September and October. And she has also indicated that she would
008like to work with us um to update our strategic plan as we move forward. So just wanted to mention Deb Walstrom um and her accessibility and availability. So academic achievement and growth. So last this year this school year 2425 our school um account um accreditation changed from accreditation to accountability. So, it's going to look different and we as we go through the slides, you'll see how that looks different. But you can see at the elementary and middle school level, we're looking at growth, readiness, and mastery. At the high school level, we're looking at graduation readiness and mastery, which is different than it was um the previous school year because we were looking at English, um math, chronic absenteeism, graduation rate, dropout rate, and all other all other kinds of factors. So, it's changed a little
009bit. and the information um that you will see in the following slides will will help un help you understand the new accountability framework. So there um this slide actually details what each um category counts. So at the elementary school you'll see that mastery is 65% of the total for the accountability growth which includes growth in reading and math is 25% and readiness is 10% and readiness for this particular school year is chronic absenteeism. Um how many days did our stu students miss school? And then middle school you'll see that mastery is 60% so a little less than elementary school. Growth is 20% again a little less in elementary school. And then readiness is 20%. So those um the two things that are combined for that is chronic absenteeism and advanced coursework for middle school students.
010And then mastery at our high school level is 50%, graduation is 15% and then readiness is 35%. And readiness include for our high schools include chronic absenteeism um and 3E which is the biggest portion of that. That's 25% of of the readiness part and that is enrollment, employment or enlistment. What are our students doing after they after they leave school? So, Dr. Shepard, whenever we read readiness in these, we should assume that that a subset of that is chronic absenteeism as a as a data point. Right. Absolutely. and and as you see I I um detail what it looked like this year and then side by side with that I show what it looks like you know this this um coming year. So for accountability and then just more information I just went over this
011um just a minute ago but additional information on um what mastery graduation readiness looks like and the percentage points. So you'll see at the elementary school growth, reading growth is 12 a.5% and math growth is 12 a.5%. And that is one of the things that we can't calculate at this point because it is based on how um the growth of students across the Commonwealth of Virginia. So it doesn't include just Shannidoa County growth. It's across the Commonwealth and we don't have those we don't have that information at this at this particular point. So questions. So for like readiness uh for middle school we have advanced coursework. Is that courses that we that every school offers or is this like special? Yeah. So for that particular one it is algebra one at the middle school level.
012Okay. So and then uh you will notice that um all of the categories have English learner proficiency. And if any of our schools have less than 15 students who are English learners then that doesn't count. So what does that mean? That means that each of the other weights of the percentages go up a little bit to account for that 10%. And you'll actually see that example at Strawburg High School. So I will I will try to remember to point that out when we get to Strawburg High School. Um but let's let's go through one or two and then if you have any questions then you know um would be a good time to ask. distinguished. Um so the new accountability standards um needs intensive support below 65 points, off track is 65 to 79 points,
013on track is 80 to 89 points and distinguished is 90 points and above. So this is just an example at the elementary level. So last year um to the left so for this current year our accreditation for this current year was based on the information you see at the left you'll see academic achievement English you'll see achievement gap which is yellow English um academic achievement math academic ga uh gap math and then academic achievement science and then over on the right is what the new accountability standards look like and you will see for the elementary school that reading and math growth are blank because we will not have that information until September or October. You know, this is one of our actual schools. I don't remember which one it is, but you'll see 64.47. So,
014I'm going to go back a slide so you can re remember what those numbers are for on track. So, 64 um 97 is about 15 points away from being on track. And you can see that growth is 25%. So they can they can they will likely meet um on track. The likelihood that they'll be distinguished is is slim. Um once upon a time when we when the Ynan administration um came up with this new matrix. Um there was a lot of concern that it was kind of too fast uh too much to change in one year and it was a concern about the um pressure that that put on teachers to do it kind of somebody was described as like painting a moving train something like that. Anyway, uh I I don't mean to well
015I guess I do mean I'm going to omnivous questions. How well do we think that's worked this year? have they been able to keep up with this kind of I won't say complex but it is a more complex system than we've had in the past. Yeah, it is more complex and um the math and English standards both changed this year. So you're going to see at our elementary schools we maintained um at our middle and our high schools sometimes we improved but you know I think maintaining is a win because those curriculums changed pretty significantly um from last year to this year. So we were able to maintain those numbers over, you know, um with with the curriculum changing pretty significantly. Yeah. So I mean I I think we need to realize it was a
016a pretty hefty um change in uh in complexity and and therefore must be seen in some degree as a as a um transition stage. So okay, thanks. Okay. So um our next slide is going to be Ashley Elementary School and you'll see you know where they were 22 23. So that was last school year versus this school year. You know it looks different. However you can see um what their uh indicators are. So um again reading growth and math growth are not there. Um they still have the opportunity to make it to on track. um it'll depend on what um they get in their reading and their math growth scores, but no longer. So, you've heard us talk about chronic absenteeism, and I'm just going to use this one as an example, but um you've
017heard us talk about chronic absenteeism and wanting our percentage to be less than 15%. Well, it doesn't matter anymore about the 15%. If you have 10 students who are chronically absent, you're not going to earn those 10 points for chronic absenteeism. It'll be 9.9 or or 9.8 or 8.85. So um so it really is based on um the number of students who are not chronically absent. However, like in reading growth, you can earn 1.25 points for growth above one standard deviation. So you can actually earn more than 25 points for that category. um if you have growth at your school level that's more than one standard deviation above um above the growth of the Commonwealth. So, it's pretty complex math, but um it'll be interesting to see how when those um growth scores come in
018how how well we fare. Um Sandy Hook Elementary School, you'll see they're at 64.47 and again that growth score isn't there yet. I'm looking forward to seeing that. Um there and at the end of the elementary schools, you'll see a chart that shows um how well he did this year compared to last year and then WW Robinson Elementary School. Anyone have any questions before I move on to the to the chart? So that would mean they're not on track. So currently, but if you add if if they get 25 growth points, they would be right in the middle of on track. Yes. Now, it depends on what their growth score is. Yeah. So, we we have no we we don't know how to calculate it because it's based on the Commonwealth growth students across the
019Commonwealth. So, we we there's no way we can calculate that. I wish we could um because I'm as anxious to know as anyone. Yeah. Yeah. So, here here's our um information based on um based on a three-year average. And you'll you'll notice we maintained um maintained pretty much across the board. You'll notice science at Ashley Elementary School um dipped a little and at um Sandy Hook Elementary School. And the note at the bottom, official data should be available in September, October. I think um we received preliminary data last year. Um it was closer to October, November, but hopefully we'll get it sooner than that this year. So again, just a sample of our middle schools. You'll see that um chronic uh under the grow um the readiness index includes both chronic absenteeism and and advanced
020coursework. And the growth um score for this one is is 20% or 20 points. So our first uh school is North Fork Middle School and you will see that they are at 71.52 points. Um and their growth last year was 26 points. So they well could they could very well be in um in distinguished depending and and I know it's above 20 points. However, you can earn 1.25 based on that one standard deviation above um above the growth of other students in the Commonwealth of Virginia. Peter Muenberg Middle School 69.97 and Signal Middle School 67.17 and then the chart this year um versus last year and you will see um North work English, even though the standards changed at English, they improved from last year. Math, they improved, took a little dip in history, but
021then their science scores um increased pretty significantly. And then the last um the last category there is chronic absenteeism. Now, um the chronic absenteeism numbers do not include the recovery. Um that information will not be available until later later this summer. So, um I know North Fork in particular calculated their recovery um for chronic absenteeism and they think they will end the year at 5% of their students were chronically absent. Peter Muenberg you'll you know look at the stair steps there over the last three years they've made significant gains at Peter Muenberg over the last three years. So um and again their chronic absenteeism at is at 15%. Um it was at 14% last year but last year includes the reach the um the recovery points and this year does not. So so that will
022be less than 15%. And then um signal knob you'll see you know the stair steps again um they maintained in math but stair steps in both English and um history and they had a little bit of a a fall in um science and their chronic absenteeism. Do you remember their percentage? Um he told us today it it's less than 16%. I think it was closer to what it was last year based on their recovery. Any questions about the middle schools? And then here's an example of a high school and you'll see um the 3E readiness which is worth 25 um percentage points um is not filled out. We do not have that information available to us at this point, but all of the other indicators are are filled in. So, here is uh Central High
023School and you will notice that they're at 67.06. So, the likelihood that they're going to be um on track is is high. the likelihood that they'll be distinguished is um is fair. They may be a distinguished school as well because um a 3e readiness that's one of the ones that's enrollment, employee u employment and enlistment that's one that you can earn over your 25 points because 1.25 points for for certain for for certain items. So while Jackson 66.49. And again, the 3E readiness isn't um hasn't been populated yet. And one of the places you'll see across the board is our English learner pro uh progress. That's an area where um we can focus some improvement and earn some real points there. So, we will be focusing on that next year, this upcoming year. and then
024um Strawsburg High School. And so I pointed out earlier um that they do not have um their they do not have 15 English learners at Strawsburg High School. So the number is too small. So you see the TS the TS indicated there. But look at their weight. So their weights in um increased on all of their categories. I'm going to scroll back one. So look at reading performance at 16.7 for both reading and math performance and at um Stonewall Jackson it's at 15 points. So they just reallocated the weights for all of the um other categories based on um not having English learner progress. And so if their growth is um 11 um 11 points, they're already at um their 3E readiness. If their 3E readiness is at 11 points, they're already at on track.
025So they'll need 21 points, which is likely, and they'll be a distinguished school as well. So, you know, the likelihood that we're going to have some some distinguished schools is pretty high at our middle and our high schools. It seems as if the u the not the emphasis but the u just the weight for the English learner progress is so um I mean the weight's the same but the numbers are so different probably across the state and even across our division it could make a big difference in schools. So it it seems like it has an outsiz impact uh for its uh for what it is. And then here um here is the chart with our um school information school by school. And you will notice um Strawburg High School, we'll see an attendance chart
026here in a little bit, but you'll notice Strawsburg High School's chronic absenteeism is up a little. Um but I'm going to scroll back so you can see what impact that has. You know, out of 11.1%, they got 10 of those 10.07 of those points. um chronic abs. We need kids at school because that's where they learn in front of the teacher, but it, you know, it doesn't necessarily have a significant impact on um or 5.6, I'm sorry, I was reading from 5.6 to four 4.5 points that they earned. it doesn't have as significant an impact as it had previously because that was the one factor two years ago that um kept Strawburg from being fully accredited was chronic absentism two years ago. So we don't have um I just wanted to bring your attention where
027we where we were last year with our rank. We moved you know we moved from um in 21 we moved from 97th to 85th to 74th to 56. Um I am going to p predict we'll maintain 56. Hopefully we'll we'll jump a couple of slots but I don't think we'll we'll increase 18 points like or 18 rank um places um this year like we did last year. But hopefully hopefully we will increase a few. Um this this information will also come out in September or October. So looking forward to that as well. But you can see you know where we've been and where you know where we're going. I have a question. Do we ever just out of curiosity ever looked into why that dip in those years that we fell all the way down
028to you know one10th 1/4 97th did we ever go back and look and see why that happened or so we have some theories on why it happened but not you know we're not for sure um it could have been um that the focus wasn't necessar necessarily on the standards that they were doing more of a um um I'm trying to think like project based learning or something like that but um yeah and then you know just another piece of data uh we're looking at our standard diploma versus our advanced diploma. you'll see there was a tad uptick in advanced diploma uh this year versus standard. And then applied studies diploma is um uh going down percentage point a percentage point each each year. And again, you know, I have the caveat on each of these
029that that these are unofficial results. um they're not official yet, but it's the best information that we have at this time. So, here is just a snapshot of um Shannidoa County Public Schools. You can see there our local um scholarships are $78,625 um including the scholarships that our students receive at the at the college level was 2.4 million. Um you can see our advanced and our standard diplomas there. And then what are our kids on the lefth hand side? What are our what are our students doing after high school? So about um 53% are going to a two year two or four year college, 3% are going to the military. 8% are doing some type of technical or other training. And then um 36% are going into the workforce. And then some information about our
030um career and technical education. We had 4,590 students enroll in 109 CTE classes. You can see the number of workbased uh learning experiences our students participated in and the number of credentials our students earned. And this is the first year that we graduated students from two of our CT programs that were added the 23 24 school years. So our HVAC program and our OTPT program. And then for this school year um that we just concluded uh we added the medical coding and billing and we're planning for the implementation of um two CTE programs for the 2526 year. The aircraft pilot training is going to be at Triplette Tech and our future educators academy is a partnership with Laurel Ridge Community College and it will be housed at at Laurel Ridge. It'll be a half-day program
031where those um students will actually graduate with an associates degree um at no cost to our students and then they can enter a four-year university for at two more years. And um JMU has agreed to offer low or no cost for those students for those two additional years tuition. So, and there are other partnerships as well um not just JMU, but that's one of them. So, that's a great program um that we're off we're able to offer students and hopefully it'll bring some teachers back to our um to our school division. And then you can see um down below there is the number of students who who earned an associates degree. So, 18 39 received a general education certificate which is um about half the courses needed from an associates degree and then 18 students
032earned a pre-ILAD health certificate. And we just heard information today that any dualenrolled class that a student takes in Shannidoa County Public Schools um that goes towards a um an associates degree or general education certificate will be free for our students um for this upcoming school year. So that's very exciting news. Um, now some of the classes that um, we have some ad classes that are dual enrolled, they'll still cost 25% tuition, but those that go towards the associates degree or general education certificate will be free for our students here in Channidoa County. So, that's really good news for our for our parents. So, positive school culture and climate. So this is our um number two on our goals. Um chronic absenteeism. You will notice across the board. Um we pretty much have it um
033stair step down stair steps down um across most of our schools. Um but again remember that this information does not include recovery and last year's information did include recovery. So, um, Ashby Lee Elementary School, I can't see that one number, but I think it's an 11. I think it's 11.5%. That's without recovery, and their 17.5% last year was with recovery. So, they really worked hard on making sure that their students were in school. Um, and Sandy Hook Elementary School, another school, 13.4% and they're at 12% this year. Just raw numbers, not including recovery. So, North Fork Middle School, I mentioned earlier, I think that says 12.7%, but they're they said with their recovery um attendance that it's likely going to be 5%. So, average daily attendance, you'll see that has ticked up every single year
034over the last four years, which we're very excited about. We want our kids in school. We want them there learning. So, just some other things that we do for uh positive school climate and culture. We meet with the student advisory committee um four times a year. That's always uh a great time to get to know our students and they give us feedback. Um, two of the things that they or three of the things that they did um this year, they took a field trip to transportation and learned information on propane and diesel buses. Um, they also did a day in the life of a principal or central office employee and they had a food service um activity their last time that they were here. But some of the other things that we've done is um
035the I meet regularly with the Shannidoa County Education Association. um our calendar committee at the end of last year um over the summer they recommended changes to the 2425 calendar so that our teachers could have more time to do their VA uh Virginia Literacy Act training. So that was I think that was a big hit for our teachers because it gave them some an opportunity to be in their classroom and do that training that was required from the Virginia Department of Education. And then the create um the calendars for the next three years. We also created um time so that our teachers would have unencumbered time in their classrooms so that they would have time to work on their lessons for students. To the right you'll see the teacher advisory committee and and the topics
036that we had there. And then um with Mr. Mr. Rickard and Miss Carinio, we had our personal personnel meetings and the superintendent's listening tours, family engagement and community uh community connections. So, some of the things that we did, you know, throughout this year, we have an award winning um FFA program. Um, we recognize our teacher of the year, our culinary or our college and career opportunities for our students and our focus on student student learning. Um, we have a video that's on our website that talks about the great place to to live and work, Shannidoa County. If you haven't had an opportunity to to look at that, please do. It's very um it's very nice. Uh, report to the community. This always is a year behind, but this was our our report to the community
037last summer. We'll have another one coming out in the next uh couple of months for this summer. Um our family connections um family and community connections, our graduation um this was from last year. We will have this in um coming up soon for this year's students. We had um a education expo um at Strawburg High School this year and we also had a community care fund fair which was put on by our student um our special ed department parent community advisory and then mental health task force. These are all community connections that we have recruit support and retain enthusiastic professionals. So staff turnover, you will see the number at the very end is very preliminary. Um but it looks like our staff turnover is um four percentage points less this year than last year um
038at this particular time. So we went from 17% to 13%. So exit surveys from last year, we are still gathering that information for this year that primary uh reasons teachers left last year was retirement, personal or family considerations. And then um one of the things we heard over time and time again was um school climate based on um student behaviors, mainly related to student behaviors. And just wanted to point out that 20% of our new teachers that we hired for last year previously taught here in Channidoa County. And I know that we have some um teachers that are coming back to us this year as well. So very excited about that. Um you can see the positives on the right hand side. Students are number one priority, familyfriendly environment. Um we have relevant PD opportunities.
039Um we're approachable and responsive. And then um they really appreciate contribution for healthcare and that we've been working on that over the last four years year-over-year. These are our current vacancies. You will see at most of our schools um their special ed uh special ed teachers And then here um is the information on our healthcare insurance. Year-over-year, we've made uh great gains on our um health insurance. Um so just from the 242 All right, I see a typo. from the 2425 school year to the 2526 um school year, which is to the right. It says 2425, but we went from $83 to $655 employee plus children and employee plus family. And I know that um one of the other things I heard just recently is that we offer a key care 250 plan that's a
040little more expensive but that our employees appreciate because they're they may be paying a little more for the premium but they understand that the deductible is a little less. Yeah. Um adequate facilities and learning environment. So, we have been um working on this for the last many months. Um but you'll see here the the CIP items that we were able to um approve for next, you know, for this upcoming um fiscal year. So, looking forward to getting these projects done. And just wanted to point out, you'll notice that the uh parking lot drainage repair at Synol Middle School has zero um because we are working with VOTE in order to to look at that item. So um and then some of the other items. So safety and security is at 60,000. U heating HVAC was
041383. Roofing is 530. Replacing the roof at WW Robinson Elementary School. part of the roof at WW Robinson Elementary School playground uh put another 225,000 um in playground equipment replacing carpet. Now this doesn't include the um that'll be in a future slide the money that um we have asked the board of supervisors to reappropriate which they will vote on tomorrow evening. So total for maintenance was um 1.8 1.9 million and then transportation was 618,000 for a total of $2.5 million for CIP. And then I think it was at the end of May that we approved these additional um to ask for a consideration by the board of supervisors for an additional 4.1 million. And there are and these are the projects that are listed there. So over the last um number of years you will
042see um what was requested is in dark blue and what was funded is in light blue. And you will notice fiscal year 23 there was zero because we were taking the money from fiscal year 22 the 4.2 2 million and the CARES funds that we had in completing all of those projects. So we received quite a bit of CARES funds that we we did HVAC work with. Any questions, thoughts? Do you want to see any of the slides again? We will be seeing them again. I guess the only thing I'll say is it'll I think it'll be interesting to see where the rest of the state stacks up as far as the rankings go because with everyone having to go through a new process um you know on paper it might look like we didn't
043do as great as we wanted to but then you have to think about everybody else and I know if you look at those rankings you know back in the 2008 I think it was 79 or 80% was not even really top 20 or 30 and now if you had that you'd probably be number one by a mile. So um but I know that they have changed over the years and become significantly more difficult than they were in 2008 for example. So, um I think we're definitely have to be happy with academically the way that we're the direction that we're heading in. Um the growth that we've made and trying to adapt to this new system, which I think in the long long run if they end up keeping it, we'll see. Hopefully there will be
044no more changes right away, but um I think it it is better probably better for the students in the school division putting a different focus on things than what we had previously. But um I know we had to hire some new English learner or what is English learner teachers this year and I know we have a high population in some of our schools and that's somewhere that we're going to need to uh obviously grow in to be able to get our numbers up there but um overall I think we have to be pretty happy with where we're heading. I think that's a really great point. Not only has it been a a transition year where a lot of these factors that haven't been measured before are being measured, but remember that three years ago we
045did kind of a dead stop on consciously expanding optimistically what was happening. You know, for an example, you know, starting failing or grades at 50% and then realizing no, zero is where you start, not 50%. And uh so there was this I'll just use the word euth euphemistic feel-good concept that was consciously being uh being sold to us by the previous administration. So those two things together uh I think we were even warned at the beginning of the year that uh trying to um I'm going to use Tom Tom's analogy of you know the admiral the of a trying to turn that aircraft carrier around isn't just as easy as spinning the wheel and uh and so the the fact that we're trying to be realistic about the measurement of these things and then be
046more indepth about what we're measuring both were pretty ambitious um goals. So I I think I think I think Kyle's on to something. I appreciate that point of view. Any anybody else have any any comments before we do move on? The only the last thing I will say is that our school administrators and our teachers have really um risen to the challenge because having both math and English standards, new standards in both English and math um was a challenge, but they you know they've they've done a remarkable job and and I know we'll just get even better next year. All right. Thank you. Dr. Shepard, do you want to take us through the um the concept of the um school infrastructure planning committee? I did. At the May 27th special called school board meeting, the
047board discussed um establishing a school infrastructure planning committee. The proposed committee would include two um schoolboard members, two representatives from the board of supervisors as well as the county administrator and myself uh to talk about major capital projects in the school division. So the the focus the entire focus of this um committee would be uh school division major renovation or new construction project. So, um at the meeting we decided that um the school board decided that that this evening we would discuss it and that there would be two members from the school board that would be um appointed to take this position. And the board of supervisors are also um going to appoint two members at a um board of supervisors meeting coming up soon. So, okay. So, um, one of our action items tonight
048will be to appoint, uh, the members for that school infrastructure planning committee. So, we I'm, uh, recommending that we wait until that point to to discuss the, uh, those who want to serve and the appointment of people to those two positions. Um, so unless anybody wants to discuss any of it now, but I think we'd be better off to uh to discuss it under our action item agenda. Dr. Heindgardner is uh going to give us some update on uh the policies policy update. So yeah, um in front of you uh or at least electronically there I think you have um paper copies from the last meeting the um you have those policies which will be on the July 10th meeting for seeking your uh action and the first uh group were those that were re
049reviewed. The second group were those that were revised. One policy that I just wanted to point your attention to so that you don't forget about is JCB. JCB. What number is that on your chart? It is number six on the chart. And um that policy is um admission of non-public school students for part-time enrollment. that policy. Our current policy addresses students taking classes at triplet tech. So, if you desire, if that's the way you want it to remain, then I would encourage you to, you know, in in your motion or how you would want to do it um when you go to um vote on these or make a motion that you exclude JCB and keep our current policy. Now, of course, if you want to change that, then then you then you wouldn't. But
050it's it's just an important distinction because that policy was was pretty significantly changed previously to to just include the triplet tech students. So, um we were um we we saw we saw the list last meeting. We uh a policy committee um proposed it at a at a meeting a meeting of the committee and uh I I want to uh thank Dr. Heinartner for pointing out policy JCB which did seem the one that would probably cause the most um change. Mhm. And so, um, since we're voting on these, u next time, I would specifically recommend that board members take a look, uh, Dave has done it in such a way so that the, uh, the line in the line out are very clear as to how it would change. So, you can just look at the
051one document and get a pretty good idea or not a pretty good idea, you get the idea of what indeed would change. So, we may want to discuss that as a as a as as a board in July before we take action on accepting this package. Did anybody else have any questions for Dr. Heindgardner on this policy package? Is that is that all you wanted to cover there? Thank you. Appreciate it. Okay. And then uh agenda item number 3.4 um is the request to increase the um fiscal year 2026 special budget. Uh and I get this has to do with the aviation program. So Kaen, if you would make us smart about that, we'd appreciate it. Yes, sir. So, um, you all are very aware of pilot program we are planning to launch next fall
052at Triplette Tech. Our generous donor has prefunded us a check for $150,000 to start purchasing the equipment for that program. Unfortunately, I am beyond the point of no return to spend money this year. So, we are deferring the revenue for next year and asking that you increase our special budget appropriation at the next meeting so that we can go ahead and get that equipment ordered and be ready for opening day in the fall with the understanding that this is not changing the bottom line on our budget. So, that's okay. Got it. The money is already in hand. Got it. Thank you. So, that will indeed be another action item for our um for our July meeting. All right, we're going to head into the action items now. Um so, we have u the personnel list
053as has been presented to us previously. Do I hear a motion that we u accept that personnel list as it has been presented? I move to approve the personnel list as presented. Thank you, Mr. Gutshaw. Anybody else wants to make motions? Do a good job. A second, please. Second. Second by Mr. Street. Um, all those in favor of accepting the personnel list that was presented earlier this evening, please signify by saying I. I. Any opposed? Not opposed. Okay. Second item is the um the selection of the two school board members who would act with two board of supervisor members to be selected by that board as well as the county administrator and our own superintendent. So, this sixperson group will be taking up uh major capital projects uh and um beginning with ones that were
054pretty hot topics just the last few weeks. Um Mr. Rickard indicated at the last uh meeting his u desire to add or to to participate and be part of this committee and he sent us a pretty complete uh resume of things that makes him qualified to do this and he clearly uh would like to be considered for that position. Uh he is currently a um a school uh excuse me a um member of the uh building committee which would make sense for him to do this as well. Um perhaps uh Tom might be the other one to do that but um the schedule so forth I think is don't shake your head yet there Tom um would preclude him from doing that but u Mr. Gutshaw got in touch with me and um indicates that
055uh for um a matter of fact I'll I'll turn it over to him in just a minute um that he would be u anxious to serve on this committee as well. Um and if there's no objection I'll just ask uh Kyle if he would like to give us a little uh a little background on that. Yeah. So I'm happy to do it for the next six months. Um, you know, I I think moving forward into the future, it might be helpful for me to be associated with this in some way. Um, I think Mike would do a good job with his experience and I think I would have a good working relationship with him and I think we would would uh would do well with the board of supervisors and Dr. Shepard and Mr. Vance.
056So, or uh Vance Bass, excuse me. Sorry. had you too, Mr. Evan Vass. Sorry about that. Um, so yeah, I think it would be a good opportunity to to have to work with with those other folks and uh just my perspective of being a little bit different. You know, I'm come from a different background than Mr. Rickard and some of the others. um he's got more of a hands-on perspective, a technical p perspective and um mine's a little bit different, more in the management finance side of things. So, uh I think having a couple different viewpoints on that would be helpful and uh just would be happy to to do it for the next few months. Thank you. Yeah. Um go ahead. Well, I just um and I know you are qualified for this. I
057just I thought when we were talking about um this committee um since it it is going to start next year, you know, this um this coming fall um that it would have made more sense to have somebody who's going to be there throughout also the budget season. Um so that's why I thought maybe Tom was going to be the other person um taking care of that um along with Mike um because that way we had the continuity as we continue into our next budget season. Um, so that would be my only concern that I thought when we kind of originally talked about this that that was uh one of the things that we were thinking about was in terms of how continuity um going into the budget so that only you know the members that
058are going to be staying on um one of us should be the one um taking care of that because then what were we going to do back in the in January? We're going to have to vote again and then have a new person take over. I mean I guess we can do that. I just to me it would have made more sense to have somebody who's already on the board and who's going to continue being on the board um through next year. But in the end, that's just my my thought on that. This was something um that I thought about when when Kyle talked to me. Um, but I do think that there are some um, first of all, I'm not sure how many bottom line decisions we'll be able to make in next six
059months. But I do know that we need to set up the committee needs to set up a good working relationship with the board has to have its own standard operating procedures, come up with a with it with its own um, its own way of operation when they're going to have meetings and so forth. So, I think I think this could easily be handed off and the board of supervisors can have the same problem as well. They're going to after 6 months. I mean, I would much rather get somebody in the saddle now and start it, get it organized and help transition uh rather than either wait six months or or put somebody on there who wouldn't be able to uh have the geographic differences and u and the uh the different skill levels that that
060the two members that have been mentioned would have. So, um I understand what you're saying. Um I I don't think we're going to take that much of a hit of uh transitioning to somebody else as we go along, especially since the meetings I think will be fairly regular and will be reported back to this body. So um but is there is there somebody else who wants to throw their hat in a ring? Well, just just to comment on on that topic, I've always been under the assumption this is just representing the two individuals on each board. They're just representing their boards. Yes. uh liaison, you know, they're not really um it's it's not a decision-making body with any authority. No, they're just negotiations, right? I mean, yeah, but I was an understanding they're representing their
061board and the communication factor, right? Sure. Um I mean, if someone I'm not going to sit here and beg. So, if someone else wants to take it on, then that's completely fine. I'm not going to sit here and and fight for it. So, you know, that's up to you all. But, well, I just saying just because that that was kind of like when it was presented to me, that was kind of like the idea was to have somebody already, you know, a committee that is going to have a working relationship with the um board of supervisors going into the next year. So, if we're doing this already, we're kind of not doing that. So, that that was just my thought on that just based on what I had um spoken about before. And I I
062understand that it's only uh representing the board. Well, we kind of need um somebody to be advocating. I mean, the way I see it, it's going to be somebody who's going to be sitting there with a board of supervisors and actually advocating for the positions from our our board here. Um which is not the same as just presenting something, but actually, you know, having back and forth and saying what what it is that we need and why do we need it. Um you know, in terms of we just saw the problem that we had this last year. I mean, we we are in desperate need of having some work done with our elementarymentaries and most likely actually build a new elementary school. Um, and I think it would have probably behooves us to have somebody
063who was able to actually advocate for that with the board of supervisors and let them know, you know, this is why we really need this. Um, so that that's just my thought of this. I guess I saw this as a different kind of committee. I thought it was going to have a little bit more substance to that. Um, but if you're saying that it's just somebody who's just going to sit there and Well, I I think that's kind of downplaying it. Not somebody who's going to sit there. I think the uh idea is to have again not just two advocates for elementary schools, let's say, but somebody who has an advocate or has a position on elementary schools and career technical education and somebody who's from one district and another district and somebody who's got
064educational uh background, somebody's got practical background. So I think we got we pick we're picking two members of our school board who are not lock step with one another but who will be um actually good to um to to to sound be a sounding board for both points of view. So but basically you just confirm what I just said because you're saying that somebody who's going to be advocating for that. No, you're the one talked about advocating for elementary schools. I'm I'm saying that if we have somebody looking at both of those that's probably a good balanced way to go about No, I I know I I don't mean that it's going to be somebody advocating for a new school. I'm just saying it's going to be somebody advocating for our school system. And what
065I'm saying is you just admitted that that's what No, I didn't admit anything. I'm saying I think that both of those would be working for our school system. So, okay. So, can can we then get an idea what exactly is this then and how often is are they going to meet and what exactly is this committee going to do? Sure. So, this is an advisory group uh that is going to meet. We we said when we had the special called meeting with the with the excuse me when when we had the meeting with the um I guess it was special called meeting with the with the uh board of supervisors that the idea was that going future going into the future for capital improvement that we needed time to plan for large cost items. They're
066going to take a while for loan structures to be considered to be consider to consider the various costs of any of these large purchases and what it's going to take to do it and what the uh what the feelings are of the two boards. So, it it will indeed be the the function of our school board members to get to to give to the board of supervisors an idea of the long-term projects that the board is our school board is interested in in funding and to get an idea back from the board of supervisors, what it is that they are interested in funding over the long term and to understand what those projects are. I think we we actually articulated at that meeting with the the two chairs and the two vice chairs that there
067had not been a great deal of communication and coordination on long-term uh financial arrangements and that this would give us a the ability to talk about those things and plan ahead. So, and how often they meet I hope they meet regularly. Um, nobody would nobody said how often it would be, quarterly, monthly, I'm not sure, but I think it would be up to the up to that particular group to decide how often they want to meet and then get the reports back from each of the um back to the in our case the school board from our representative or representatives from the of the committee and same for the board of supervisors. Simple as that. So um this is so simple um and we're not going to that person not going to be advocating uh
068and they're simply going to be presenting the the views of the board. How are they going to know what those views of the board? Are we going to be meeting as a board and deciding these are the points that you're going to be uh discussing with the board supervisors or are they on their own going to be coming up with those issues? Well, I I think it's it's going to be on their own. They're not I don't think I don't foresee them to come back and have us the board kind of mark their paper about what they turn in or what they talk about. But by picking two uh two individuals on the board who are uh up to speed with these things, they will be able to talk um with knowledge about how much
069it will cost and what the loan structures would be and what the payoff would be. So I don't think they owe what they what they owe the school board. I think is a is an honest view as to what happened at the meetings. And I I think that they I like any of the committees we have, I think that committee would be well advised to listen to other members of our board about what they would have presented. So if Tom does have an idea for something, he's not procluded from going to the committee and say, "Hey, I'd like to see such and such." Nor would you. So you you can use that committee as a sounding board yourself. uh just as I expect members on the board of supervisors will be talking to their their
070two members. So, we're going to be able to have meetings um because like for example, last week there was a meeting that this some members of this board were attending that I wanted to attend and I was precluded from doing that because there were already two members in that meeting. So, would that mean that we would be having No, what you're referring to is a is a meeting called by community members on a specific topic that had nothing to do with the community. No, it does have to do with this actually. I'm sorry. No, it does. It was with our attorney. So, let's just leave it at that. I'm just saying moving forward with this. So, are we going to be able to have them especially called meetings so that then other members of the
071board will be able to attend those meetings as well? I'm sure that the committee like all of our other committees will schedule meetings and it would be perfectly fine for any one of us to attend. Okay. Because this is a committee that's appointed by both boards. Um there will have to it will be open to the public and there will there will be minutes taken. Okay. At the at that meeting and other board members can attend. Other board members will be able to attend. So um yes it will be it's appointed. Mhm. Yeah. It' be the same as our other committee meetings. Any one of us can attend any of the other committee meetings. Um, so we are I'd like to have a a motion from someone to um appoint two people to the school
072infrastructure planning committee. Do I have a motion? I move to appoint Mike Rickert and Kyle Gutshaw to the school infrastructure planning committee. Thank you, Mr. Street. Is there a second? Second. Second by Mr. Vance. discussion. I like the uh I like the diversity that you referenced with Mike's background and Kyle's and I understand completely Carino that there's an election that may change the personnel, but that's also true on the other side too depending on who the board of supervisors sends. So, and I also like your idea of having some time for input from from from the board. So, thank you. I think it's good balance. Uh, Mr. Gutshaw and Mr. Rickard. Any other discussion? All right. Um, since we've had a we had a motion a second and we've had discussion. Um, I don't know
073if we need to do a roll call vote. All right. Sure. Go. Go for it. Mr. Street. Yes. Miss Carlin? Yes. Mr. Gutshaw? Yes. Mr. B? Yes. Mr. Barley? Yes. So, the record would indicate five nothing vote. And that brings an end to our um action items. And uh we will now consider moving into um our second and hopefully final close meeting session tonight. Uh do I have a motion for us uh to u convene a second aspect of our close meeting? Sorry. Dr. to meet into close session. Okay, Dr. Shepard, I jumped again. I recommend the school board of Shannidoa County convene a closed meeting under the Virginia Freedom of Information Act in order to discuss and consider several personnel matters involving the assignment, appointment, promotion, performance, demotion, salary, discipline, or resignation of several
074employees of the Shannidoa County School Board uh public schools under Virginia Code 2.2-3711A14. Okay. Is there a motion to that effect? move that the Shannido County School Board convene a closed meeting under the Virginia Freedom of Information Act in order to discuss and consider several personnel matters involving the assign assignment uh pro appointment promotion and performance demotion salary discipline or resignation of several employees of Shando County Public Schools under Virginia code 2.2-3711A1. Thank you Mr. Cochall second. Second. Okay, Mr. Street, thank you for that. Um, all in favor of um convening in close session, please indicate by saying I. I. Any opposed? We will meet in close session. All right, it is 8:50 and um we are reconvening and open session. Do I have a motion to do that? Move to reconvene in open session.
075Mr. Goodshaw. Thank you. A second. Second. Second by Mr. advance. All in favor, please signify by saying I. I. Opposed? None. I'm going to read uh the statement one more time that the Shannondoa County School Board hereby certifies by roll call vote that to the best of each member's knowledge only public business matters lawfully exempted from the open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies and only such public business matters as were identified in the motion convening the closed meeting were heard discussed or considered by the Shandoa County School Board. Each member responds ISO certified when called. Cheryl Mr. Street, I so certify. Missia, I so certify. Mr. I so certify. Mr. B, I so certify. Mr. Barber, I so certify. Are there any board
076member comments? I'd like for the minutes to reflect that um I was prepared to wish a lot of people a happy retirement. Maybe everybody's gone. The only one who was here this evening was Dr. H. Hinduardner. And uh for some of the people retiring, I've worked with them. I've worked for them. It was always the same goal to promote highquality public education in Shannidoa County. I was going to remind them, as Dr. Dr. Shepard has already said that the applications for substitute teaching are available at the door on their way out, but they're not here to pick them up. They must have known I was going to suggest that. And the other thing I was going to say is that even in retirement, they will still be able once a week to shout TGIF, only
077it'll take on a new meaning. Thank goodness I'm free. So, I wish them all well. Thank you for that. Others I'll just say congrats to uh Central softball. Been waiting a long time since 2002, the last state championship. And uh we'll have to get the sign updated across town. It's been a long time coming to get that updated. See to it. Try. It's all about pitching. It is. You're right. I have nothing further. So, um we will um I'll entertain a motion for adjournment. Move to adjourn. Mr. Coachell, thank you. Second. Second by Mr. Street. All those in favor of adjournment, please signify by saying I. I. I. I. Okay. We are journed at 8. Tell me what 53. 53 he says. Okay. 853.