001Good morning everyone. I'd like to call the special meeting of the Salultto School District Board of Trustees to order. A recording and or broadcast of this meeting is being made at the direction of the board which may capture images and sounds of those attending the meeting. If technical difficulties occur or persist, the meeting will continue without broadcasting. I'll now take Rohal Brand and Joy Ben Jim Malone here. here on your laughing and I shall here as well. Please rise for the pledge of allegiance. I pledge to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Thank you everyone. All right. Would any board members like to provide comment on today's agenda? Hearing none. May I have
002a motion to approve the agenda as presented? >> So moved. >> Thank you, Stella. We have a second. >> Second. >> Thank you, Jim. Motion to approve today's agenda as presented was made by Stella, seconded by Jim. All in favor, please say I. >> Any opposed? Any abstensions? Thank you. Motion passes unanimously. All right. So, we have a study session this morning and I'll turn it over to Mr. >> Show today and I think we want to welcome Brandon to his first meeting. >> Thank you. >> Welcome. Welcome. >> You welcome to Brandon. I want to We have a member of our citizens oversight committee here today. We also have director of facilities and maintenance Henry Aianis and Austin Spay our coordinator of facilities here is awesome. >> So uh good morning we're here today
003to do kind of an update and a study session to talk about E uh on Tuesday we had a successful bond sale of $95 million. We we'll bring that back to the board and give you a highlight to that in April meeting. Um but it was success successful sale uh despite um kind of a volatile market. Uh we did okay on Tuesday. So we'll be we'll give a highlight of that um in the April meeting. Uh today we're here to kind of talk about measure E and I want to kind of go through a little bit of a history of how measure E came about and then talk some different scenarios that we've had a previous study session on. Uh and then it's really to answer a lot of your questions and and then at
004the end of the meeting it's really no action that will be taken today but it's really to give staff some direction and then we're uh we plan on coming back to you again in April or May uh to ask for some sort of finalizing the list and project list and then we'll be uh doing our final revisions to measure N to spend the remaining under N dollars and then also to the how we're going to go about budgeting for measuring E. So that's kind of what today is. I'll give a quick a quick quick highlight of kind of what we're going to talk about today. Um >> is it locked? >> My computer. >> Okay, we're going to restart. Oh, please. Uh so here's today's agenda for this morning. We're going to talk about kind
005of the history of measure E and how it started. Uh um summary of what the oversight committee's role is. Uh we have incorporated the San Antonio campus as part of the overall bond program. We want to highlight middle school model and kind of update of some direction we'll need in the future on that. Then we want to talk about site specific projects of what modernization entails and what that looks like on each campus. Uh some of the master planning concepts of uh new construction and what that might entail. Then that but then we want to talk about our funding sources of what revenue is available if there are other funds in our bond program that are not just measure E. Um some of the market impacts. I think with some of the geopolitical things and
006we see the price of uh gasoline and fuel going up that it is going to have an impact on some of the cost escalation. Uh so what contingencies are for and I we have a couple slides just on what contingencies are for and then kind of what our initial budget will be and then the next steps and direction that we'll be coming. So this is a kind of a high level overview and I try to incorporate some graphics and pictures uh and that's the fun of block school um which is really it has been modernized but it does need work right so all of our schools are going to need some sort of modernization and we'll kind of highlight some of the needs so measure E was passed uh in 2024 but before that we
007actually approved the facility master plan it was approved by the board of trustees in September of 24 and then we passed pass measure E in November. It's a $350 million general obligation bond, Prop 39 bond. So, there's specific requirements on bonding capacity and the assessed value. We can charge no more to service that debt, no more than $30 per 100 um,000 of AB. Um I just did a quick snapshot so when the community wants to look at this they it's hyperl so they can see a link to the facility master plan and then we have a little snapshot of Sanorita of some of the work that was done during master planning. We had a lot of stakeholder input. We had teachers, uh, classified staff, we had parents, principles. So, we had a lot of input,
008custodians. A lot of people were inputting their their there really opinions of what's needed on each campus. And every campus is so different in our community. Uh, each one has different facility needs, uh, different aging infrastructure. So, those are all things that we took into account. The bond oversight committee is a requirement for a Prop 39 bond. Last uh two meetings ago, we actually certified the election in February and that establishes the citizens oversight committee. They will be finishing up overseeing the remaining measure end dollars and they will now also oversee measure E. Uh we met with the bond oversight committee two weeks ago. And so we meet quarterly. We review expenditures. The audit report for last fiscal year, it was it's being finished now. That should be out. Um the oversight committee would bring
009that to the board in the first meeting. Uh we have a link on oversight committee. So if anybody the public can't is not here today, they can access this link to see all the previous minutes and reports that are shared with the oversight committee and previous audit reports of all very transparent process and it's a requirement for Prop 39 general application bonds. San Antonio campus background. We purchased the site in 2019. there were significant delays. Um, you know, the whole world kind of shut down during COVID and it's hard to believe that's six years ago. Um, we did an RFQ process for design build in May of 2024. And then at the same time, we're finishing the SQA process and that's called the California Environmental Quarterly Act and that's required. There's a final environmental unpack
010report that is also posted in our website that was certified by the board in June of 2024. The board uh subsequently in the following year in June of 25, we approved conceptual designs um for a design bill. Um and then increment one was submitted to VSA, the division of state architect. I'll try to say all the little acronyms out. Um, but the division of state architect is the agency that oversees all public school construction and DSA received those increment one, which is utilities and and demolition. That's going to start this uh probably May or June of this year. Uh, it was submitted to DSA in December. And then the site will start construction this spring, late spring, May, June. And the expected completion date is the fall of 2028. So that's the timing of just
011the San Antonio campus project, the San Antonio campus budget. Um we try to list all the costs that we have encumbered in here just for to so people can see what are hard cost and what are soft costs. The hard cost is the actual construction building, constructing, putting in utilities, the buildings, the grounds and facilities. But then there are the soft costs. our legal services, consulting cost, inspector records. Uh when you have a home and you're building a home, the inspector will come out. Oh, I'm going to see when it's roughed in plumbing or rough in framing. And they come out periodically. The division of state architect requires inspector on site fulltime, eight hours a day, all day. And that's very expensive. And that's why school of construction costs so much. Everything is looked at.
012every bolt, torque testing, concrete, uh welding, everything that's either in plant or in the field welding. If they're welding out in the field, that is inspected. And so that's why schools are very safe, but that does drive up cost. Schools and hospitals are the most expensive things to build in the Bay Area in California. There has materials consultants, there's security, there is fees. just the fees. Um, for the division of state architect, we've already encumbered $570,000 just for the permit. So, that's like your building permit for the district, right? And so, this is our all-in budget. We also have contingency in there, furnitureures and fixtures and equipment and other costs that we're budgeting for. And this is our budget. And then as more information becomes available, more contracts have been acred and encumbered, we'll adjust
013accordingly. And then any changes in the budget we will bring back to the board for approval. So this has not been finalized. This is our draft budget. And once the budget is finalized, we'll bring it for we'll probably bring that to you uh probably either the first or second meeting in June. Yes. St. >> Well, I just wanted to clarify something for any members of the public that may be watching this later that um the site purchase is included in this budget and that purchase was made with measure N dollars. And so the total that you see at the bottom is not all going to be measure E funds. >> That's correct. Yes. So um you know uh as we get through the budget and finalize it, we'll have exactly how many measure E dollars
014will be allocated toward the project. But we will be spending measure N dollar than any other funds remaining available. Um and I'll highlight on another slide to show you what some of that revenue is to fund the project. And then we also put some notes on the side so you can see what that is. Part of SQA, we've never had to hire a paleontologist. We have to hire paleontologists. So if they find some bones on the site, the paleontologist will have a training staff with the construction folks. If you find bones, this is how you're supposed to treat them and not disturb them, right? Uh we also have to fire hire a biologist if there are any raptors or endangered birds nesting in some of the remaining trees. We have to make sure the birds
015are properly um handled with care. So that so these are two things that are required part of SQL that people don't realize a SQL document is several hundred pages and as we go through those like oh we better get a a biologist on retainer and so this will be a lot of these things have to happen right before you start demolition because if you go out there and walk the site and there's no endangered birds you know we have to be careful. So these are like little things that people don't think about as you do construction but it's pretty normal to have to do these type of things. the middle school model. Um, we talked to the board and had a a nice discussion about the middle school model and some of the concepts and
016also some of the constraints about how block is not really the best campus due some of the just much smaller geographically. Um and we had that discussion on February 9th and then we also talked about some final direction and staff was given direction to move to some model of using Egan as is the remaining uh placement for the remaining B uh bullet charter school students and then we um we're going to ask the board to give us some direction and what model will work best by some probably by the end of June and that will allow us some time to start planning. Um we are going to do this work soon because the idea would be as we open up the San Antonio campus in the fall of 28 the middle school model would also
017come at the same time frame. So some of the advanced planning reconfiguration of Egan and what configuration is used for those portables has to be done. Um and it's really um starting this summer we're about two years away. So there'll be about a year of planning and then another year of bidding and getting things in organized. And so it's hope we hope to have a pretty seamless transition of opening the San Antonio campus and middle school both happening in the fall of 28. That's the timing of that. Um we do have a contract with Adis Architects who's helped us with some of the initial studies, but we do want to have a contract with them at some time before summer goes so they can start their initial planning this summer. uh doesn't need to be
018um they're not going to get a lot of work done during the summer, but we want to get them under contract so once people come back in the fall, we can work with the Egan staff to work about the programming, how their campus will be laid out. So that that'll be happening. So we'll be asking to have a contract with an architect for design services. Uh we'd like to get that in place by the summertime. some sight specific modernization scope details. And when we look at the budget and we'll we'll get into that in much more detail, but really what is modernization at a campus? Modernization is um basically going through the whole building and upgrading and modernized and things are outdated, antiquated and really past their useful life. The number one thing at our
019campus is our fire alarms are 25 years old. Many of them are failing. We get a lot of false alarms and things at our campuses which is disruptive to the to the educational mission of the district. We want to get our fire alarms upgraded once we start upgrading the sites. Uh you know I don't know if this one has Yes. Over by the back wall is a pull station. Well the pool stations are great in some of the portable buildings but pull stations are not automatic. So you want heat detectors, smoke detectors. That's the modern fire codes. So our buildings need to be upgraded. that will be in part as we modernize the buildings the DSA will make us upgrade our power. Um, HVAC the heating ventilation systems are past use for life. As as
020our buildings are getting older and Henry's is new, but Austin knows we are replacing more compressors, motors, things that are failing and instead of repairing them, we have to sometimes replace them because the cost of repairing an old unit that's 20 plus years old, it's more cost effective to replace it. But it's not great to just keep peacemealing things. There is also uh California has very strict environmental rules and the refrigerants have changed. So there used to be a refrigerant called R22 and R22 is banned. So now you have to when you start replacing HVAC units um you have to replace them with a more um I guess environmentally friendly bridg called 410. Um I never thought I'd be a great Bridgetger expert. Um, but that's a perfect example of as things over time things
021have aged in this in this room here. Lighting is a is a huge concern. Uh, compact fluorescents and fluorescent tubes are banned in California. So, we have to replace with LED. And so, it's very hard to source and find old bulbs. You can't buy them in California anymore. Um, so as we go through campuses, LED is the standard. And so, we'll be replacing all of our classroom lighting. um this room, all the rooms in our district need to be replaced. Uh we have done some lighting replacements at Springier, Almond, and Block, but only a handful of our probably worse classrooms. Uh so those three campuses had a couple classrooms done, but not the entire campus. Um path of travel is something that the division of state architect is very um uh vigilant on. And once
022you touch a building, TSA will require you to upgrade the path of travel. We know we had to do that at Gardener Bullets when we did a shade structure project. They make you go from the parking lot to make sure the parking lot is American Disabilities Act compliant and then that parking lot that path of travel from the parking lot to whatever building you were touching. So we'll have to be very strategic as we're doing our construction. If we modernize all the classrooms here at Coington, the path of travel has to be almost relatively flat from the parking lot all the way to the buildings and path of travel is no more than 2% cross slope. 2% is like almost flat. So that is a challenge because there are different elevations of slopes on our
023campuses and that could require um extensive reworking of ramps and grades and things and that's very expensive and very disruptive. So, in our budget, we have some money in there for path of travel, but it's really it's kind of an unknown until DSA reviews the drawings, and we call this the the um the red pen effect. They get the red pen and they draw all over the drawings when you submit them, and then all a sudden you had a project that was maybe 10 million and now it's 12 million because you might have to do $2 million more dollars of path to travel upgrades. that required. It's all very good thing, but it's very hard to know exactly what they're going to look at from that have travel. Brian, >> is that a requirement that's
024unique to schools? Is that required? I feel like this is more rigorous than you see. >> It's the building codes that almost everyone has to comply with it. And you'll see a lot of shopping centers redoing uh path of travel. You see cities doing it at crosswalks and the the the the little yellow dots, those are called truncated domes. when you put your groceries across the thing and your shopping cart rattles and the eggs break, that's called path of travel and that's truncated domes. Um, that's also part of the path of travel. >> This isn't unique to DSA. It's just not. It's an ADA. >> Yeah, it's the building code. And so in California has very strict building codes, which is good, but they cost a lot to do those upgrades, right? Especially for safety
025for schools. Um, you can't get around it. Uh, so the path of travel is somewhat of an unknown unknown. And then also part of ADR restrooms. The restrooms have to have clearances around stalls. Uh they call them water closets, right? Which are the which are the partitioned off areas where students close off around the sinks around the doors and clearances. So as you start modernizing your campuses, you're dealing with the path of travel. But then once you start touching the restrooms, the restrooms have to be ADA compliant as well. And our best restrooms haven't been modernized in 25 years. So, as you're doing this modernization for each building, you have to be capturing those things, upgrading your fire alarms have to be up to code. Path of travel and ADA, those are the types of
026big things that that will be requirements. And then the lighting is called title 24. That's the energy code. And so, all the lighting of not having fluoresence and having LED. That's the energy code called title title 24. And there's more daylighting requirements. Um there has to be a lot of occupancy sensors. As you walk into the building, the the lights come on and then if the building there's no movement, the the lights go off, right? And those title 20 work uh things are very expensive. And as we know, anything electrical related costs a lot of money um because of the wiring and copper. Um so those are things that we were think being mindful of when we do these upgrades. Um some of our campuses during the master planning, we learned about the school, the
027front of the school. Sometimes people don't know where to go. So some of the wayf finding is when you come up to the campus you want to be able to know where to go. So we have to work on some of not very expensive but important. So people show all visitors must check in at the main office. There's a sign pointing to that. That's pretty critical um at our schools. And then just really the general classroom things that are has to be done. Uh the classroom being paint. They need new technology and TVs or projectors mostly TVs is our district standards. Um looking at the uh carpet paint floors those are the type of things that need to be refreshed. Uh much needed the classroom a which I just mentioned the emergency communication a lot
028of our bells and pas are failing. Um we have replaced Santaita's bell PA system in Oaks Gardener Bulis is pretty much on its last legs. That's failing. So, we're going to be fixing that because it's also not keeping good time and the bell pas that's an emergency thing. If we need to make a campus flight announcement, need your bell PA system to be modernized and upgraded. So, we're slowly doing those as needed. We'd like to do them as we modernize the buildings, but some of our fire alarms and bells and PAs won't make it that long. So, that's why we've been and I don't like doing we don't like doing peace meal work, but at times it has to be done. Um and then our alarm security systems. Um we have a very antiquated alarm
029system uh in some of our classrooms and buildings and things. So we want to upgrade those. It's old technology. Um and and then and some of the security cameras we have as well are aging. We're going to install four new cameras at Alman that are in the back part of the campus. So we're we removed portable. Some of those cameras went away. The cameras are a bit antiquated. So we're going to add some new cameras. Not a big expense. But when we're thinking about our entire master plan and all the things that our campuses need, uh, uh, security and alarms and things, those are important. Um, one of the items that I wanted to point out as we were doing this master planning process, glazing or windows, we have a lot of windows that are
030like the older um, you know, steel frames. uh really not a double pane with the thick um uh windows and insulated but is very very expensive. So we as we were doing our master planning process, we to balance the budget. Uh we took some of the glazing out. Now when you do a new building, obviously it's going to be brand new, but modernizing if we decided to gut an entire campus wing and redo everything, the roof and glazing, the glazing is very expensive. So we took that out of the master plan. Um we could add it back in, but then other things would have to come off, right? So it's a balancing thing. Um glazing is important for energy savings, but there's only so much we can do. So, we have to be mindful what
031is the biggest impact. >> Um, >> Eric, >> yes. >> Um, I am kind of jumping ahead here, but um, in your like budget >> uh, spreadsheets, I didn't see a line item for the alarms and security. So, is that like bundled in with something else or >> It's not. And so, that's where we have to decide if we're going to allocate. It could either come out of contingency or we could allocate some money. The AV technology is mostly related just to TVs and upgrading the technical. So, we'd have to decide if if there's going to be a line item for that or not. >> That's great. >> I did put a million dollars uh in an item called temporary housing, and that's for portables if we need them to if we can't get a
032classroom done uh which is not our preferred method that they could come out of that budgeting. So, we felt like we could um the only school that when we talk about as we get and I'll get to that I think I I do have a fund about that as well. Um so this is kind of what classroom modernization looks. Um next week there's been people presenting at the um uh California Association of School District Officials. There's an annual conference next week and a lot of school districts are doing kind of what we've been doing and I have a lot of experience doing modernization during the summer to avoid temporary housing and but then it has to be well organized ahead of time out very early. All the equipment have to be procured early and then
033once school ends in June. The next day the movers are there they move everything out and they start demolition and you can get our schools are not very large so you can get you know uh 14 16 classrooms modernized in the summer but you have to plan ahead and be very organized. So, that's something we can talk about. And then it's kind of nice when people leave for the summer and then they come back and they go, "Oh gosh, we have a new school, right?" And it's it's a big change. Uh and then where our students and uh teachers are at, it's in their classrooms. It's nice to really when they come back, they see that some site work considerations. Um and the site work means new construction. So, as as part of our master
034plan, there's been discussion about reconfiguring the campuses, removing portables, putting in new buildings, and that is an option, but there are some considerations that I want to make sure that everybody's clear on. Um, one of the things is we do have a lot of aging portables. Some of them we own, some of them we least, every campus has a different configuration of portables. Um, Coington and Springer probably have the least, and that's because over the last couple summers we've been removing those. they haven't been needed. Um, but when the master plan talks about reconfiguring the campus, moving things around, removing the portables, and then putting in uh to new buildings and there's a cost of that, but there's some considerations. One of them is as we look at some of the master planning of some
035of the school sites at their master plans, they said, "Hey, we would love to have a new multi-purpose room or a new our library is currently and affordable. Our administrative building is in affordable and uh that is true. The idea would be what is our biggest priority from from the first for this bond measure. Do we want to spend u the bond dollars which are limited on classrooms where teachers and staffs teachers and staff spend the majority of their time or in some of these other incillary buildings where kids kind of come in there but then they kind of leave and not that one um is more important. They're all very important educational facilities. Our whole campus is used but where what's the biggest impact and that's really kind of a decision we have to
036decide what's the biggest impact. All the facilities, the libraries, the offices, um the MPRs are all important for our students. The STEM labs, everything's important, but then we have to we have to prioritize what is the number one priority during this first go modernization. Um Garter Bullis does have a majority of their general education classrooms and portables, which one of the priorities on here we could talk about later is about that. Um, we put a million dollars in a thing called swing space because if we decided that we need to pull those portables out and put in permanent classroom, we can do that, but we probably can't get that done in one summer. So, we would have to do some sort of using the black top, putting in uh temporary portables. They live in those
037spaces for hopefully a short time. And then if we do some sort of uh pre-fabricated timber quest buildings, we get those installed in a much quicker fashion. Uh but I think you at Garnet Wist, we would not be able to avoid having because it's new construction. New construction takes much longer than modernization. So there's a timing component of it. So we did put a million dollars in there. And then as as we get uh further in the bidding process, maybe that money could come out of the garden bulis porticles of that phase six. they could be they could put the money in there or um you know so that's the other that's really a balancing act of you're moving money around to cover costs in different projects um and there are budget constraints as we
038um have discussed it several times the master plan is a living document it changes and it identifies all the needs and wants needs and wants but then also we're limited we only have so many bond dollars to go around this is our first investment in our facilities in a long time. This is a great thing and so we're going to make as many improvements as we can over the course of the next several years and then we will um you know look at a future funding model to help fund some more projects as well because whatever we don't get done during this master plan and this bond measure many districts do multiple bonds over the years that's a way to do that continual investment to our facilities. Sure. >> I think we need to um
039really emphasize bullet point number two. I do have parents who come to me and say, "We need a library. We need a multi-purpose room." And when they see that they're not getting that right away, um it's it's an excellent reason for why because we want to prioritize where where kids are going to spend most of their time. But I think that that's something that maybe in our communications really emphasize. >> Yeah. It's a challenge. I mean, there's a we would love to have new new buildings everywhere, but there we're limited on our resources. So, we have to decide what's the number one priority. Uh, if I'm a teacher or a student, I'm in that classroom, third grade classroom at uh at Springer, I probably want my classroom done before the NPR because I do go
040to the NPR for assembly and things once in a while. Um, but it's really we need to decide what's our biggest priority for this for the kids. program administration details. So, um, at our last board meeting on Monday the 16th, we went over our general fund. And our general fund is about $91 million. We have an accounting staff. We have a fiscal director. We have a chief business officer. We have an accounts payable person. We have a purchasing person that are helping us with contracts. So whenever you have a bond, we need staff to help manage a bond. We cannot do it alone. Um this is three times the size of our general fund budgets. You can imagine staff is needed. Um I've done several bond programs before. We have always have a combination of
041using in-house staff for certain things and then outside staff for certain things. So, when we're managing projects, um you can decide, do you want to hire a project manager to manage the whole thing? Do you want to hire uh in-house accounting staff? And my experience is having your own in-house accounting staff that follows your board policies on procurement helps with contract management, program management, the accounting, that's always best practice. So, we'll we'll get into this a little bit more, but manage a bond is a big undertaking. uh it's basically another job. Um and so there are legal fees associated with that and that's really reviewing contracts, make sure we're properly procuring things in a proper way. Um there's program and construction management. So managing the overall program, but then also managing individual projects. Um there's
042management information systems and pre-qual qualification software. There's a lot of um ed code requirements, contract, labor code requirements, and we have to do a lot of pre-qualification right now for the San Antonio campus. We have to pre-qualify all the mechanical, electrical, and plumbing contractors over a million dollars. So, if we don't do that, we can maybe not be eligible for state funding. So, there's a lot of requirements in the workforce training requirements, uh labor requirements. Um so, it has to be done and you have to have the right software and accounting to take care of that. Um there's program advising people who are helping to oversee the program. There's a state funding consultant that we've been working with for many years and that we're working on bringing a resolution to you at the next meeting.
043The resolution will basically say that the district is going to be applying for state funding for new construction and modernization. Uh there's additional specialty consultants like the raptor and paleontologist, right? It's a perfect example. But uh you have to have consultants that are experts in certain things, right? And it could be environmental hazards. It could be electrical consultants. We have a consultant called commissioning. When you do new construction, the building has to be commissioned to make sure the contractor installed it properly. There's inspectors, oversight. So there's a lot of things that are entailed in managing a bond program. There's also the auditor. There's a lot of state reporting, reproduction plans, things like that. And then district support staff. Um, our staff right now, uh, is taking on a lot of the brunt of measure and
044right now doing some of the extra accounting, but we are going to need some staff. We don't need them right this second, but as we move through, as we get closer to the end of the year, we're going to be asking to have to addition. And, uh, no administrative salaries or teacher salaries come for the bond program. It's only salaries for staff or consultants that are managing the bond program. So I want to make that very clear. Also can't use it for teacher salaries or administrative salaries. Now this is where the fun comes in when we start looking at the master schedule and then I we use the word conceptual because this conceptually we want you to see this is this isn't the exact schedule and we did this kind of at once one of
045our study sessions but we want to highlight how the bond program will kind of work right now the first thing that's going on the San Antonio campus is in DSA DSA is reviewing increment Air permit two are the buildings that just got submitted two weeks ago. Uh they'll be reviewing those and hopefully that will come out of BSA for comments by summertime and then we'll address those comments. Go back what's called back check and you go back and we have them check the drawing and their comments and then you make the correction that DSA requires. Once a drop once it's in DSA, then you're bidding and building. And so it's design, bidding, building. So right now, the first project on the schedule is the San Antonio campus. The next project we're going to have the
046board approved in June at some time will be the middle school model. We'll get the architect on board. So then that will be in design and planning and then we'll be bidding that one out. And then once that gets done, then we'll be asking the board by the end of June to say first phase two is which schools do we want to do modernization or new construction at? We'll get that contract under. And so the idea of the master schedule is you always have something in design, something be in in DSA review, something under construction. And the natural rhythm is every year we're in that normal rhythm. We've got something in design. What's the next thing in design? What are we doing this summer? What are we doing next summer? What are we doing next
047summer? Uh if we do classroom modernization, the goal is to do all those during the summer. So there will be a natural rhythm of getting those into design well ahead of time, getting them bid out. If we're going to do something in the summer of 29 at one of our elementary schools, it has to be approved by DSA about a year ahead of time because then we want to do pre-construction and bidding and procurement. After DSA's approved the drawings, then we get the contractor on board. They order the materials six months ahead of time because u HVAC, lights, bells, things take a long time to get and you order it ahead of time and there's a lot of advanced planning. So the more advanced planning we do, the more successful the project is. Um we
048do not want to start a classroom modernization project and then the contractor says, "Oh, the light fixtures aren't coming in." Well, wait, we start school the second week of August. That can't happen, right? So the more uh advanced work we do, the more planning you'll have a successful project. But this is a perfect example of what it would kind of look like and um it will change as we go. And this is kind of like a framework just like the master plan as a living document. This is the conceptual master schedule and we use this from another one. I think I even have like phase five or whatever's on it. This is not the the schedule. This is just a concept of what it looks like. And you can see the different colors. One's in
049design, one's in construction. So, and then the conceptual cash flow. Um, just like our general fund, we need to have cash. Um, so we do have cash in the bank now as our bond program. And we're going to be using that cash first. We just sold series uh A on Tuesday for $95 million. We will not get that money deposited probably about the second week of April that will hit our bond fund called fund 212. And then once we spend down the remaining measure N dollars and other proceeds then we will start using the measure E for series. And then as we start running low in cash then we'll sell the second series that'll be called series B and that will be sold when we need it. We only want to sell the bonds when
050we need it. There are spend down requirement. you have to spend 85% of the bond proceeds within three years or have a reasonable expectation to do that. We can't um sell bonds and then have it sit in the account and earn interest. That's nice, but you're supposed to spend the money, right? So, that's awesome. We also we want to uh spend the money, service the debt, and that save the taxpayers as well. So, but this is the conceptual cash flow. um that we had a much more detailed one but for conceptually I just want to share uh what happens is we're spending money on one on one project the San Antonio campus we need to have some seed money to pay for the architect and engineering planning for the middle school and then we also
051need to have some money to get the next uh architect on board for phase two and so that's kind of the concept of how it goes is you always have something in design and planning and you need to have that have money in there where you can't spend it all on kind of one thing. So, here's our funding sources. Um, Measure N has, and I did this like just the other day. So, this is kind of what's in the bank at this time. Measure N has about $15 million in in the bank. And then fund 210, there are there are proceeds that the San Antonio campus generated. We had a donation from a developer of $4.5 million. We have lease revenue that we earn, right? All those things is revenue we can use, but it
052shouldn't be it's not really part of measure N. So the bond oversight committee, their only responsibility is to make sure the bond proceeds are spent down. So, we will be spending down measure N first and then we'll use any remaining funds in fund 210, which is another $1.5 million and then fund 210, we have a separate cost center from Sabra TDR. That's where that money is at. So, the TDR money is uh the plans are to use it for construction. It could be for the San Antonio campus. It could be for another school project. Uh it's flexible, but it should be co-mingled in fund 211. So, we kept it out of fund um 2 211 and it's it's it's liquid and flexible. Then we have measure E which is going to be when we get
053the first deposit, we'll put in a a separate fund for accounting called fund 212. That'll be $350 million. And the the next two are really unknowns. We are going to be applying for state funding and we'll talk more about that um on the 20th of April when we bring those resolutions to you. So, we are eligible for some state funding for modernization and new construction, but you have to get in line, put your application in, and then you wait and you wait and you wait. You might wait three years, and then when you get approved, you say, "Okay, well, we've already done the project." And then you ask for them to give you the money on the back end. So, in the future, three or four years down the road, there's a potential to get
054some state funding, and some of it can be for new construction and modernization. Yes, Shelley. Is there instate funding? Is do they prioritize LCFF districts over food state aid districts or are we all just in >> um everybody gets in line but then other people have different like I guess factors or like they have different waiting. Um yeah, there's I mean uh everybody has to get in line though. So yeah, other districts might have a better chance at getting it. Some schools get it if they have a it's called hardship if they've got financial hardships. Some of them are applying for uh earthquake seismic funds because some of our schools especially along the Hayward fault. Many of those are older schools and that's the the next fault that they say is is a great danger.
055So um over the years our schools from a seismic standpoint have been upgraded many many years ago. But schools that have not been if it's unreinforced unreinforced masonary that's always a concern. So um um but so we will know more about that. And then as you know, we have a TDR program that is still active with the city of Mountain View. Um we have the Malone Guyire TDR. We're not sure when that one will come in. It has been entitled by the city and that's about $10 million that we will be splitting half of that with the city of Mountain View. So if those funds come in, those are all the also proceeds that we can for construction. And then um we did a very simple interest calculation because we know all of the $350
056million will not all be in the bank at the same time. But when you have money in the bank, it is working capital. It does earn interest. All of our funds, general fund, bond fund, at all earns interest. So if we just did $350 million times 2%, it $7 million, it won't be the entire amount. Uh it'll fluctuate also on what the interest rates are. um interest rates are flexible. We get those reports from the county every quarter and then we update our budget with interest payments. So the total potential funds that we know at this time is approximately $394. And just like our general fund, this is a budget. Um these numbers will the top uh four numbers will not change. Um but then the bottom three could change, right? And we don't know
057what those are going to be. But for budgeting standpoint, this is kind of what we're using as what our funding sources are at this time. And then we did a bullet on the bottom uh that we just sold $95 million of series A in uh this month. Bond issuances, which we talked about uh at a previous meeting. Uh this is the schedule. Uh we we did a little bit better than the 4.75% of the borrowing rate, which is good, which we'll highlight uh in April. Uh but the first series was this year. So we do expect it to be about every other year we'll be needing cash approximately. Uh depending it might vary. It might be a little bit longer in between depends. Um and so we plan on issuing s we have already issued
058series A series B at sometime in probably early 26 depending what or early 28 rather than 30 and 32 will be the bond issuances market impacts. Um how could we not resist putting a sign of a gas station there? Um, you know, in November of 24, the same fall that we passed measure E, the state offshoot, they issued their state bond, and that's that's where we would ask for the state funding from. Uh, that was approved by the state voters. Most California school districts passed local bond measures in in 2024. So, we're not the only district passing bonds. So there is a surge of products uh projects submitted to the office of public school construction in DSA. Um so there's a lot of uh schools all passing bonds and they're all going to construction similar
059similar timeline as we are. There's a lot of K12 consultants, architects, and contractors that are spread thin. There's only so many contractors that are qualified to do this work. So we there's a supply and demand that we need to be mindful of. um the Los Angeles fires um and the it has has impacted the division of state architect and um there's always concern there's a fire along 280 the other day I'm like oh my gosh it's fire season it's only March so we have to be mindful is the division of state architect only has so many staff and they have to review these drawings they also have a bandwidth issue and so sometimes they say why does it take so long you have every school district and they review everything on the drawings they don't
060just rubber stamp things they review everything and so that's where you have to be mindful of the delays. Um going through DSA is we're required to do that but you were sometimes at you're basically beholden to their schedule. Um there there hasn't been any of these since CO about these material shortages. In the old days if you need an HVAC unit you could call a supply house. They had it on the shelf. It's not like that anymore. Do you guys have a had to order a washer or dryer refrigerator of your house? How do they not have this in stock? Well, that's similar to us. They don't have light fixtures laying around. So, the early procurement, buying it early and having a contractor hold it or store it or we store it will save us
061money, but then also avoid delays. So, we need to be mindful of that. Some of our planning has to take that into account. Some of the new tariffs driving up the cost of precious metals, materials, copper, heavy metals. We just talked the other day about Chromebooks costing $100 more because of the pennium chips and things. Um the tariff does have an impact on on cost, steel, wood, big things that we use in buildings. Uh and then the potential more impacts. Um how will that affect fuel prices? I know um as everything we buy, our maintenance and ground staff, they need gasoline for the lawnmowers. They need gasoline for their trucks. Our teachers and staff, our contractors, they drive to the work sites, right? All the tractors and heavy equipment that are using construction require gasoline.
062So, that is going to have an impact. Uh, and we'll drive up some prices. So, we need to make sure we have some escalation and some of that. Um, in January of this year, the division of state architect every other year, usually they change the building code. They upgrade the building code. This is where we talk about title 24 for lights, right? All the different things that are required to be inspected that has cost. So, anytime you update, we were lucky we got our San Antonio campus into TSA before the code changed. And so, when you submit your drawings before uh the code changes, they go off the previous building code. That saves money because the building code changes and then building code gets more expensive because they add more requirements. those requirements become more
063expensive. Um and then cost escalation impacts. Um just going to the store, buying groceries, everything is becoming more expensive and the Federal Reserve tries to tamper inflation with interest rates, but it can only do so much. When there's a war going on, uh we hope that this will end soon, but does have a minor impact. And if um my daughter has a Prius, I can believe how much it cost to fill up her Prius, right? He's like, "What?" Um so just be mindful as we talk about what contingency for is kind of like the next couple slides. Um contingencies is like your reserves and it's very expected and normal for our consultants, architects, engineers that they have cost go up every year too. So something you're paying an architect for their fees go up. all
064the special inspections, their fees go up. So everybody else cost goes up, they're going to raise their fees as well. So we have to assume at least 3 to 5% per year minimum. Change orders is not something we like to see, but it's normal. There's an unforeseen condition as we're modernizing classroom. The building, some of the wood is rotted from the sun or or damaged from something. We have to replace it and we can't see some of these things before we start construction. So that's why we do a lot of pre-construction surveys and preconstruction investigation and make sure you uncover as many unknowns so it gets in the bit documents to avoid these change orders. But you have to have a change order contingency. This stuff does happen. Um there's project contingency. So we will
065have a construction contingency and then overall project contingency which covers other consultants and things that might come up. So if we have to hire a special consultant to deal with an issue that we have a little bit of a contingency and and and some buffer for that. There is program level contingencies and right now we're plugging in about $10.5 million and that's kind of like our reserve. So if another project is over budget, we take it from the pro we take it from the um project contingency or the program contingency. That is board action. So, anytime there's changes in the budget, we'll bring that to the board for approval. Um, and so we have to take it, but if a project comes under budget, then we will put that to the bottom of the line
066and we'll put that in the program. So, as projects finish and if we're under budget, that money vault at the bottom, but then if projects become more expensive, we have to pull it from somewhere else. Um, and what we don't want to do is where we get into this thing where we can't finish all the projects or and if we do then we'd have to reduce the scope. Like maybe we won't replace the HVAC but we'll do the lights and roof. Right? So those are decisions that might have to come up. Um the program reserve and escalation. We have about $15.2 million in there for escalation. unforeseen circumstances at the program level as a last resort and then board approval is going to be required for that. So anytime we're moving project budgets or program
067budgets, we'll be bringing back to the board and we'll be at every meeting. We we'll periodically as projects are being closed out or added, we'll be asking the board to approve the budget periodically. This is our initial uh program budget phase one. So, um I want to stop there. >> So, I want to make sure you guys have a chance to stop me. Um can we actually have five minutes for our bio? >> Everybody announcement or something announcement. >> Sure. Five minute break. >> We're taking five minute stand in the sun. Yeah. ready. We're back from MIS to resume our meeting. >> So, wanted to kind of highlight some and we've gone over this and we kind refined it a little bit. Um this is not the final project list or the final order of
068projects. The birthday is um but the rest of it is is really up to uh direction uh discussion. Um so I want to highlight kind of go over some overviews and some of the planning. Um so if you look at the first page is the San Antonio campus. The estimated construction cost is approximately 110 million. Uh our design build contract at this time the not to exceed amount with block is 116 million. But of that 116 million there's money that's built in there for contingency. So I want to kind of highlight in a separate row or separate column rather so you can see that. So the 110 million is the current cost that's designed and build. That's not the soft cost. um the the design there's a design and construction contingency. So if we don't
069use those and if DSA starts adding things to the scope and it would come out of there the soft cost is all the other things that I highlighted on there on that on the project list which are special consultants the DSA inspector record DSA fees PG& fees for their engineering things all that's come out of that bucket called soft cost um then the furniture fixes and equipment that depends on the project. So, right now, we don't anticipate having to spend that much, but that's what I'm putting in there for now. Um, what because if when we start moving uh into that building, there might be furniture that might be repurposed and used again. But for purposes of budgeting, that's in there. And once we have more answers on the exact number of desks, chairs, and
070things are needed, then that number will be adjusted. So the total amount all in is 129 for the project. And then we also have some extra money in a column called project contingency. If anything else in these different categories comes over budget, it can come from there first before it comes from the program. Right? So every project we've got extra money in there for that. Um the next item on phase one because these are all expected for the fall 28 is block and Egan reconfiguration. These numbers are are not um vetted because we don't know exactly what the scope is. So we just put it as a placeholder of about $2.8 million. It could be a little more, it could be a little less, but until we have the exact scope figured out, we will
071adjust that accordingly. Once the plan um once we have the final determination exactly what we're going to do at those campuses, then we would bid these out, have a much sharper numbers for you. But for um conceptual illustrative purposes, this is kind of like what we're planning at this time. Any questions on kind of like phase one discussion? Yes. >> When we had our discussion about the middle school model, there was some talk about like demolition or removal of the existing portables. And so that would would that be part of this budget? >> I'm out of there. You know, as we we've been getting really good at removing portables the last couple summers we've removed some. We have a good idea. You know, it's roughly 15 to $20,000 per portable. Um, but if there's like
072demolition of site work and we have to restore asphalt concrete that it it gets a little bit more expensive, um, shutting off the utilities to these buildings is not that really bad to do or expensive, but it's really the site work is the most expensive. When we removed some portables at Springier two summers ago and as we removed the portables, some of the asphalt underneath was in not great condition. So we we did a change order because you don't know what's underneath it the portables and we resurfaced some of the asphalt which is and it's good. It's much safer. It's a nicer way to do it. But um that's a perfect example of sometimes the asphalt, the ramps, the slopes had to be reworked. At Almond last summer, we removed two portables and then some
073of the ramps, you know, the ramps sometimes they they build asphalt on top to get a ramp. So, it goes right into the classroom ramp. Uh then that asphalt has to be uh taken out and reworked. So, at Almond, we did have some money budgeted. It was about I think $6,000, but you know, this is a much bigger project than just removing portable. So yeah, but to answer your question, uh once we know more on the exact scope, then we'll adjust this budget accordingly. >> I miss you said 15,000. Is that to remove each portable >> that the cost just for mobile modular to remove the portable? So we have to pay for that if it's at least portable. Mobile modular has to come out. Uh we have to pay for the discon. We will
074pay for all the disconnecting of the electrical and utilities and the wiring and all that. And then mobile modular will come in, they lift the portable up, they put it on these big uh sleepers, and then they u they come in with a truck and they just pick it up and take it away. But we have to pay for that. Um and then if there's any other site work, that all has to be done. Eric, does that kind of is is there a risk there of um triggering the path of travel stuff or >> um that's we'll have to work with the architect and talk to them about that because we're removing buildings. GSA doesn't require you to go to them, but they might ask you about path of travel. Yeah. So, we have to
075be mindful of that as well. Um the good news is those were installed. They uh especially the ones at block, they have the big high concrete foundation. Most of that is pretty pretty quiet. It's just the one the one portable that might be over there. Um if that's not going to be a building anymore, the district can just restore it as is. Yeah. So, but the architects will be taking that into account as well. Um the next phase staff is um is in kind of consultation with as we we're doing our master plan and we're talking about which campuses um we should fill first and this is really not set in stone and I want to make that very clear. This is just our initial first path of like what would phase two look like?
076Can we do do we have enough cash ash and can we do three schools in the summer of 2029 first or can we only afford to do two at this time and then the summer after that we would do three. So that's something we have to talk about. But I want to kind of highlight our first pass was to look at and we have some notes off to the side for summer 2029. Um, and it's it's not that far away because we're really, you know, 3 years away. And by by doing so, we would have to make a decision. Um, I'd like them to have this decision made by June. That will give us enough time to get the architect involved, all the planning, the programming, and as staff comes back in the fall, that's
077when the architects will have the meetings, and we will start talking about what is the scope going to actually be. And then we start developing drawings, getting those ready to go. Imagine it's really three years until we have to start the project. And that's about how long it takes to do a project with all the planning, DSA review, procurement, and bidding. And then, you know, you need about a six-month ramp, have everything kind of organized because we want to have everything organized by December, January, February. So when school ends in June, we hit the ground running. And that's the for successful summer modernization only. That is the timing. If we did new construction, well, new construction could start any time in the year. It's very disruptive though to a campus to do demolition and site
078utility work while school's in session. If you can do some of that work right before school gets out and all the very loud disruptive demolition and movement of utilities and all that, that could happen during the summer. it's a little bit less disruptive. Um the good news is our campuses is it's will be safe. It'll all be fenced in. Uh these contractors that do school construction, they know how to work on a active campus with kids on campus and they know how to work on campus when there's no one around. They will be fenced off. It'll be very safe. But it the the noise is always sometimes when we would do state testing, we would tell the contractor, can you please have no loud noises during the state testing window and they would comply, right?
079So that's a perfect example of working with our contractor partners. They will work with us to make sure it doesn't, you know, um disrupt the educational component. Um we try to talk and we have some notes on the side. um some of the initial numbers in the facility master plan we thought were a little I think overbudgeted for the restroom upgrades. Um so we did if you the first column and it didn't go on every page but the first column is like the initial facility master plan and then kind of like a revised as we've gone through the budget numbers to revive it. Right. >> Um, yeah. So, I actually want to ask about that because when I was looking back at the facilities master plan and in 2024 when we were looking at this
080stuff, the number that we had for the modernization all campuses hard cost was like 83 million, but then looking at these spreadsheets, it's like 140. And I can't tell why that changed that much. >> We I don't think during the master plan we have the numbers in there for cost escalation. And so we were doing about 5% per year. >> Yeah. Yeah. But even like the second column even before the escalation before the soft costs before everything like the second column here as I understand the spreadsheet is the hard costs >> estimated construction costs. >> Yes. >> And so like when we were doing sort of the prioritization exercise back in 2024 that hard cost for modernization was $82 million. But looking at this spread, like this spreadsheet, the hard costs for modernization add up
081to like 135,40. >> Which are you looking at just phase two only? >> No, for all of the like the total for all all for all of the modernization phases. So that's like phases two through five. Um, and like I mean it seems like that's why all the other stuff that we talked about prioritizing is not in this plan. It's because the hard cost on the modernization is now 140 million. And I've just I I hadn't seen anything to sort of explain why that went up so much in 30 years. >> We can we can obviously bring that back and talk more about like the assumption that we're using infrastructure. We can bring that back. >> Okay. >> Can I ask a goofy question? So um I know I talked about this a little bit
082before but um we know that DSA has to get involved and certain things but certain things they don't and so um do all of these things um for your DSA involvement or are they is uh because we're doing them all at the same time that triggers the like I could paint without PSA involvement. Right. >> Correct. But because we want to do this in one uh as one >> project at one time, there are things in here that trigger that DSA involvement um that need to be done and we there would not be a reason to separate them out into nonDSA tasks and DSA task. >> Yeah. And then when we get through the end of the slide, then I'll talk about that. But to answer your first question, BSA has three things they look
083at. >> Yeah. >> They will look at structural safety. So any structural alterations, >> they'll look at uh fire life safety >> and then ADA compliance and they call that access compliance. So So anything that's structural fire life safety, which is fire alarms. Um and then access compliance is path of travel, ADA compliance, bathroom configurations, ramps, uh traveling for uh complying with the American Disabilities Act. So those are the three things that DSA looks at. They also have a threshold. If you're going over a certain dollar value, that triggers DSA review. That depends on the project. Um, but also on a on a side uh question, if we wanted to paint the front of a campus or paint a building, we don't have to go to DSA for that. But oftent times, if you have
084the whole campus kind of torn up, you might as well paint it at the same time. Um, but as we get near the end of today's presentation, I'll talk about is uh we might want to before the summer of 29 and we start doing modernization, would we want to maybe paint one or two campuses between now and then? Is that another project? We talked about our PTAs that could be a fun cause or things like that. We could have a painting party or something. But >> yeah, but that's a great question. Yeah, mostly for public knowledge. >> If we re roof a project, depending on the dollar value, um depending on how how extensive you get if you replace the roof with the same weight and you're not increasing the weight, HVAC can be replaced
085sometimes a maintenance project. Um it just depends on the extensiveness. Usually if you replace an HVAC unit when it breaks you don't have to go to VSA but then VSA will say okay is it title 24 compliant is that unit compliant if you do reamping and relamp a classroom that's not you don't have to go to DSA but if you um you know changing bolds and all that but you just change the whole thing it has to be title 24. Yeah. So BSA does have a lot of oversight >> because they want you as you're modernized your schools, they want you to be compliant with the new code. >> They get fees for that too. >> Yeah. >> They have the vested interest, but it but it's all it's important because then it ensures that
086the schools are built correctly and modernized and that they're done with a lot of oversight. Guess this is kind of a catch me up maybe but also a refresh maybe for some people. How did how did we decide on the order of the schools for the phase of the the um projects? >> Yeah. And the good news is we the only thing that we know for sure is going to be middle school modernization and uh the San Antonio campus. We this is just a just a kind of a I guess a kid exercise. We haven't decided anything yet. Okay. So that's the that's so today will be uh and the board doesn't have to decide today. I think our job my job today is to make sure we get a lot of questions answered and
087get feedback and then anything that you want us to bring back to you and then we'll bring back things you about can we do three schools in phase two or and then which schools are the highest priority. I can tell you um all the schools we work. So, uh, we we can never make a bad decision of all the which schools go first. It's going to be a timing component and which ones um would make sense. I know there's been discussion um can we, you know, Oak and Sanorita uh like they there are certain things they might not have got done 25 years ago and should we go with them and modernize them first um to because they didn't get a new NPR or they didn't get some new buildings. is is that maybe well
088should we prioritize that school first? Um so there's um but nothing's been set in stone. >> Eric and I Eric and I also talked about um because of that fact right now everyone because I've been bothering him like is there one school that has like way more needs than another school. They all have needs in all of these areas of modernization. But we talked about getting some direction. doesn't need to be today if there's more discussion or information that needs to come of trying to solidify what the phase 2 projects will be. But I don't even know if it behooves you to delineate beyond phase two because in by 2029 or a little bit earlier when we get to phase three, there may be a school that rises to the top where everything is failing.
089And if we've for whatever reason put that into phase five, like I I don't know if it makes sense to really scope everything out, but to really solidify phase two now would be most beneficial, I think. >> So to read this, the numbers um are tied to each school, but the order of schools is arbitrary. >> Correct. And they and that's why we you know when when you look at this list they all need all of these items done right in some form or fashion. For example, Oak and Sanita we just replaced their Bell PA system recently. So that won't need to be done. So there might be some savings there. But you know a Bell PA system per school is about $60,000 roughly. Um so you times that by nine schools that's half a
090million dollars just in bell PAS only, right? Nothing else. Um you know this is what we this is like an initial go through with the budget um but then we as we um and we wrote some notes rest room upgrade estimate is reduced because we don't think that we thought the number in the master plan was too much restroom upgrades. Um students spend the least amount of time in restrooms. All right. So but we want to make sure they're nice and they're safe and they're clean. Um but we need to be mindful that and they need to be upgraded to be um ADA compliant. The path of travel estimate is an estimate only like we have for both schools about a million dollars. Um it could be more than that. It just depends on what
091DSA talks about. And then at Oak we wrote TK uh shading canopy. Oak has a lot of their um outdoor seating under the little voltaic panels, the solar panels. And so as you go um if you're looking at Oak from the playground from kind of like the front of the parking lot, there's a lot of um uh lunch tables and things like that. That's their natural shade, which is wonderful. Um but then the TK um that's a a budgetary number. Uh and and that would be for all wind cost to put some new shade out in the TK area. Again, if we made it a smaller TK shade thing, then that number would go down. But that requires TSA approval, right? And could we do that project ahead of time? We could, but then it
092might trigger ADA compliance. So you have to decide you do it all at once or do we peace meal it? But um all the some of these can be done in peace meal. But sometimes if you're doing a a full classroom wing, it makes a lot more sense. It's more cost effective economies of scale to take the roof off, do the HVAC, do the lighting upgrades, the wiring, uh carpet paint, do all that at one time in one summer time, that sometimes it's more cost effective. Uh and you get a lot more done if you do it at one time. uh the more you peacemail projects, you're paying for double project management fees, double uh architect fees, double DSA submitt fees. So sometimes it's better to do it all at once if you can, but
093if you want to do a bell PA system, you can do some of those oneoffs or painting also. Um so this is kind of what we're thinking um from an initial standpoint and this is not the final numbers. Um but from uh working with our architect and facility master plan and with coming group um to really kind of what we call scrubbing the numbers going through the numbers, revising them and making sure that we've got enough money in there. Um what you don't want to do is like underbudget and then not have enough money in there. Um so that's kind of where these ones are coming from. Um this is Oak and Sanorita. And then the next phase um at least the next set of projects would be the summer of 2030. And this is
094where we this is where I think the discussion is with and Sander did a good job of explaining it. I think as we go farther out there we have to have some flexibility and things come up. If we could do reschools and if we feel we could get reschools done during the summer of 29 and if the cash flow works out that is an option and maybe we do schools that summer and two in the summer of 2030 or if we can do three and three that's great but we also have to be mindful of cash patch flow. We can't issue all $350 million of bond at once and so you can't do all the projects at once. you have to spread it out over multiple years just like a um just like we have
095a general fund multi-year projection. This is really a multi-year expenditure plan for the bond funds. So you're basically spreading out your expenditures over a certain amount of year and you have a certain amount of revenue coming in to fund those projects. And really our bond program budget is just like our general fund budget. It's a multi-year expenditure. That's a good kind of way to kind of like look at it a little bit. Yes. Uh, for some reason the gardener bulis expenses were left off the phase three totals. >> Yeah. >> In the first section. >> Yeah. Yeah. So if you look at um on the the the blue is the actual number. Um the blue number that goes across the spreadsheet that number matches on fa the 57 671. It does match up. Yeah. The
096number didn't tabulate on the bottom. >> Yeah. We I Brian pointed that out. I'm like sorry. Um, but I did we did double check this. The numbers in blue that go across, that's the number that we're going off of. Um, so this is a perfect example and this is like the highle kind of look overview of it. Um, that's really kind of what we're looking for phase three. Um, but I want to re-emphasize that none of the scope has been finalized or the timing or what school they're going first, but just to give the board some questions to consider and things to look at. Uh, phase four would be Lyola, same program. Um, every school budgets are going to be different, but different schools have different amount of permanent buildings. none of these um projects
097in modernization. We're not modernizing portables. We're not modernizing rented buildings, even portables that we own. Some of the campuses we own portables. We're not going to invest bond dollars in aging portables. It's going to be only for the permanent class buildings. Um so this is kind of what phase four would look like. Very similar. Um and then if you notice on one of the columns there's a thing about escalation. in our calculations is that yearly escalation goes up by year. So it will go up 5% 10% 15 as we go out on further things we have more money in that escalation pl because things do cost more per year >> sorry um and I know it things are flexible and it may not matter. So phase two is 2029, phase three is 2030. When is
098phase four? >> Phase four, we can put the year on because it's hard to decipher. It's hard for us to put a year. We would think it'd be the following summer. >> Okay. Yeah. And then with push phase five out and then portables like gardener bulis, which >> say 2032 and I know that's a different project. I think that's a discussion that you all need to have is >> are those a bigger priority than some modernization in the in the phasing of things. >> For example, let's say we have if the cat works out and during phase two or three, we want to do two modernizations to add gardener ballistic portables. If we have enough funding available, we could do that or it could be in phase three. Um, it's I don't want to say
099it's like plugandplay, but it's really looking at the prioritization. What's the most important priority? >> Sure. I'm >> I was just trying to because 2032 seems to be a magic number of when funding stops or all the bond I like I'm just curious how we fit it all in. That's all. >> Yeah. Okay. I think our if we're doing an every other year issuance of 26, 28, 30, and 32 when we issue bonds in the summer of sometime in 2032, that bond issuance will be our last issuance. >> Okay? >> And then they'll fund it might take us two years to spend those funds down. So there might be construction or projects going on the summer of 20. And then if there state funding and there's more money that there might be there'll be more
100funding available and then we would look at our project this master plan and say oh we've got some extra state funding of an extra $10 million that will allow us to do another project. >> Okay. >> It could be that would be a decision of which project um would we do with those extra funds. >> Okay. >> Yeah. Um so that takes care of um kind of phase four are some of those thoughts and then even unlocked our middle schools need to be upgraded. Um they all need work. So then there's then there and this is all modernation. None of this is new construction. Some of the buildings out there are you know >> Egan in particular. Yeah, I think Egan in particular some of the buildings are and you know they do have that
101new newer building that's in the main office the twotory building but the rest of the campus the buildings are are you know 50 plus years old uh there is a threshold requirement for DSA and these are one of the things that we'll have to talk about is sometimes when you go through a building and start uh um going through the whole envelope of the roof and the HVAC and the lights and and flooring and all these replacements, TSA will say, "Hey, we want you to tear down that building and build a whole new one." And so, we'll have to be very mindful that we don't get ourselves where DSA requires that. It's called a threshold requirement. So, u GSA wants you to build a new building. Um, but there's only so many bond dollars. It
102would be great if we had unlimited funds and we could rebuild every single campus from scratch, but we just don't. No school district does. So we'll be mindful of when the SA uh once you start doing more dollar value, if the dollar value exceed a certain threshold, VSA will say we think you should replace over 50 and then your budget is shot, right? So that'll be something that when we work with our architect partners, they make sure we do designs that don't trigger that threshold requirement. Um but there is a building at Egan and some of them are older. Does it make sense for us to modernize a very old building that has some issues? Maybe we should tear that one building down, right? Um but not every building we can afford to do that.
103So that'll be some of the discussions um as we go through our bond program is which buildings should be replaced. Some of the ones in the very back corner of the campus uh there's like an old kind of a choir room, breakout room. It's kind of like a modular building and then next to that modular building on these like sleepers are too portable. You know that whole back part of the campus is not in great condition. So when I look at that campus, what part of that should we just say we're going to demolish it and build new or can we pull off and do something else? So that'll be part of our discussion in master planning. This is not done. Um, our prioritization is let's get middle school moved in in the fall of
10428 and then what modernization money do we have to do work at Eden Block? It doesn't mean that it's not going to get done. Uh, and that'll be kind of a discussion is prioritization. Which one should be done first? Do we do block first? Do we do vegan first? Can we do it the same summer? Um, should we move one of these schools up sooner than later? All all good questions to ask. Um the next item is really kind of like phase six which is our rulis. We did some cost estimating with um Timberquest um several years ago. We went up to Sacred Heart School in Athetherton and they just opened up Hoover School in Palo Alto and they did a pre-fabricated building with mass timber called Timberquest and they just opened up Goober School
105very successful project. Um we we've gone on a couple of tours. Sandra and I had our hard hats on and we were at safety bus and um we toured these schools and some of our board members when we went up to Athetherton gosh it's been I think almost four years ago that um that is one of the options we're talking about and it's a they're beautiful buildings you would not know that's a pre-fabricated pre-fabricated is not affordable it's not a modular it's just a different way of building it that's quicker and more cost effective so a lot of school districts are going to this. So, initially, you know, we're budging approximately $21 million to do um new classrooms at Gardener Bulis and when I um earlier Stella mentioned about the portables, we might have to
106put in portables there to get that project done. But then uh where I I wrote on the next line down about the program is that could come out of there or we could build it into the project cost. So, I think that's that's fine to do. and then maybe there's another million dollars there for security cameras and things like that. So, it's all flexible, but we want to make sure that you understand there are some there's some real cost to this. And then um you know, if we waited till 2032 to do this, we think it's going to cost $21 million, but if we did it sooner, it might cost less, right? So that's just something to think about as we go through the bond program is get our initial prioritization list going and then
107start building and constructing and then we can make some adjustments. But uh Sandra said sometimes stuff comes up um the fire alarms some of the things are aging so we have to be mindful of that. So, >> uh, so maybe this wouldn't make sense, but I was just wondering if there might be any efficiencies that we could, um, gain by possibly, you know, moving this project up sooner and using some of the portables that we still have at our two high campuses rather than having to bring in new portables to house students, you know, because like there's a cost to removing and I assume installing and all that stuff. So, and maybe it wouldn't make sense because it's not, you know, those sites are not that close to Garner Bulis, but I just would be
108interested in seeing, you know, if it would be advantageous financially to >> house them in portables we already have. I mean, we don't own them, but you know, or Yeah. Or could they move the existing portables over there? Right. Because that whole wing is just portables. Yeah. Right. The whole little lane. >> Yeah. There's eight portables and then there's also um there's like a little like storage building. There's like a custod closet. There's a bathroom there. Um yeah, and let you know we had to call um mobile modular uh the summer before because the floor in there is so old, the flooring need to be replaced. Well, it's at least portable restroom. Um and they fixed it and and cleaned it up. And you know, that's a perfect example. It's just not a great situation
109at portables. Portables are fine to have. They're they're normal for schools to have these. Um but, you know, only for a short time. Don't want to have them for extended period of time. They just don't last. Um but this is a perfect example of working uh as a team and with our architect partners as we start going through the bond program determining which site should go first and then if if the idea is um I believe we called it the K schools. This is like 20 plus years ago >> that at the gardener I'm sorry at Egan they had a lot of portables in the front closer to Porta in San Antonio and as schools were modernized this is like 25 years ago as our as a previous bond before measure end as their schools
110were being modernized they would have a whole group of kids go to the camp school while their school was being modernized and that almost goes to like what you were thinking with with um in every school I kind of had to do And so the schools were relocated to the camp school. Their schools were modernized and then once their school was done, they would leave the camp school and then the next school would go over there way before my time. But I know that's that was a way to kind of do it because it is not easy to do work while there's kids on campus. It's just hard to do it. >> And that's where I'm sorry. That's where BCS is right now, right? >> So So we don't have a space to do a
111camp. Well, well, we might have some space in 2028 >> or at block when we move to the middle school model. >> We might have some space that >> a portion of a school could move at least. >> I like that. I like that. >> Yeah, I I would probably only recommend that for any new construction. >> Yeah, the garden. I think if we could if if it works out and um if you can do the modernization during the summer and not be disruptive, that's I think that we do need to do um like new construction and new classrooms. Garner Bulis does not have a lot of extra open spaces to put students in. Yeah, we could utilize a break room or something, but there's but there's only so many. Again, it's hard to relocate
112and find eight teaching spaces that is adequate. uh and you don't want uh teachers and kids to be in spaces, you know, we're gonna we're gonna off the library is not probably a great long-term solution or even short term, right? So, we need to be mindful of that um in the planning purposes. >> And Eric, can I ask you another question? um when you're talking about modernization projects the way that they're presented here and I understand we have to worry about is there money but another thing that we have to worry about is are there people that can do these projects and so is it realistic to do two modernization projects in the summer or three moder like what do if money were not an issue, like are there people to do these jobs? Because
113do we want two or three different contractors or or I don't know who they are, but let's just say for the sake of argument, it's block construction that's going to do these modernization projects. And so, do they have enough people to do two or three of them at a time, or are we like getting the builders to do one and block construction to do another and somebody else to do another? >> We have a pool, right? >> Yeah. Yeah. So, we have a pool of architects that will be doing different things at each campus and then we'll have a pool of lease lease back builders that we'll be doing. Um, and we haven't done that yet. We don't we're not there in that position yet, but we will be doing that. Um I if you
114can have one architect or one builder focus on one campus is usually the better way to do it. U but I've done projects where we've had um two architects designing two campuses but one builder doing both projects. But it is a bandwidth issue. They only have so many project engineers. Sure. So many project managers. Um, most of the general contractors in Santa CL Valley use a lot of the similar subs, >> the people who do the electrical, the plumbing, the drywall, the painting, the HVAC, the roofing. And so there's also a bandwidth issue. During the summertime is the busiest time >> and everybody is on a tight timeline for schools. So you pay a little bit more for that, >> right? And then also if everybody's booked up, you say, "Give me a price." your
115the price will be a lot higher because they already have enough work. So if you bid it out early, >> right? The more we can get in the queue, the better. >> So the idea is if you bid things out early, it's better. If you bid it out the last minute, they're going to give you a price that's probably they'd be happy to get it because they're going to give you maybe a little bit of a thing. >> That is not unrealistic to do two or three campuses in the summer. Okay. >> No. But but the early group chairman is has to be prepared. Yeah. Okay. >> Shalley, I'm wondering if we want to do a public comment before we continue like discussion or what have you. >> Very done with this presentation. >> I
116think you're done with your Okay. So the the very last thing on the slide, it's okay. Um the last slide is you know we talked about the the bond issuance cost and that's it's going to be a little bit less than that. That's what we're putting in there. Interim housing is the temporary portals. Um program coordination is non-p project management services. Um program implementation program management that might be pro uh project managers people helping us manage individual projects. Um program management support is the trailer copier utilities. Um where if we're going to be running the program where would we run it from? Um you know so we have to find a place for that. And then this is the two contingency buckets of the program contingency of a $350 million bond. That's 3% 10.5 million.
117And then project contingency and escalation, we've got about $15 million built in there extra to account for that. Um, so these are things that when we're budgeting a project, you know, the 36 million of of program management, that's around 10%. It's actually less than 10% of the total proceeds available. So when we look at our funding sources and the amount of projects about $390 million of projects, um, but we can move things around and and this is only modernization. you can talk about new construction and if there's something you want us to um bring out and bring back for like hey we want to get an idea how much it would cost to add a new building here a new building there we can bring that back that doesn't need to be decided today but
118we wanted to kind of do like highle you know overview of like the pro the program itself um and I've got two slides next is really uh today we're asking of direction to staff needed on the following by June is um the placement of the remaining pool of charter school students at Egan and middle school model. We don't need that today but we need it by June because we need to give the architect some direction of how many portables what's going to be reconfigured at block and Egan to to make that happen. Um and then what elementary modernization or new construction should be included in phase two. Um this is just for uh illustrative purposes. We haven't made any decisions on what's going when and then um we'll bring bring this back to the board.
119We'll have a final revision of measure N of allocating any remaining measure N dollars where we would allocate that to for that budget and we would have your first approval measure E budget based on the first list of projects. Right. So that's kind of like what we're asking for today. Don't need an answer today, which is great. Um, but I'm happy to answer any other questions. I think they're good public. >> So, um, we'll submit parts for public comment before we go to public comment. They're clarifying questions, not discussion questions for Eric. >> We can go to public comment. Look like we have one person for public comment. So, she can have three minutes of ma. Hi. Ready to come stand? >> Yes. Okay. Public comment. Hi everyone. My name is Nea Larasport. I am
120an Oak parent and I'm also member of the bond oversight committee with Emily. So I wanted to share if it's helpful two things that we've discussed often in our meetings that might be questions slashcs for you all to consider and thank you Eric for running our meetings so well. Um the first is u maybe to reframe Jim's question. We have often wondered if you were to ignore the constraints of the bond issuance for a second purely in terms of construction, how many schools could you um frontload the modernization for in the summer of 2029? Um in the most ambitious terms, could you even do four schools? And I understand there's a constraint on both the pool of contractors as well as staff time, but we wanted to know what was the number for that. And
121then the second thing we've discussed often as a group is um in terms of declining enrollment or maybe flattening enrollment in the school district. Is there a way we could prioritize TK and kindergarten kindergarten modernization at some of these schools because that seems to be a part of the school enrollment process that is somewhat leaky or confusing for families where we um potentially lose families that could otherwise enroll in many years at LSD. Um, and Emily feel free to add to that if you like, but those are things that we've wondered might be at least the TK kindergarten question might be orthogonal to the way you've organized the modernization by school, but we just wanted to bring up in the context of larger questions about school population. >> Thank you for discussion. >> I'm sorry.
122There's like one more slide. So just kind of next step is we are working uh by summer and fall we want to work on conceptual drawings for the middle school in phase two. Uh are there any quick start projects the board wants staff to look into and get some estimates for on painting any shade projects? Is it feasible to do a shade structure project? Now, um, we have to do some electrical assessments as we're doing work on our campuses. For example, if we do new, uh, new construction, um, and new classrooms, do we need to do any upgrades of the electrical to make sure the electrical probe can handle new projects and new buildings. Um, and then we are working right now, we have a software that we've been using for our CupK program. Uh,
123and that's for contractor qualification. And then we'll be looking into the um late summer, early fall to hire some staff, district support staff uh to help support us with some of the accounting and and program management. So that's just that's my last slide. Sorry, >> I have a question. >> Is it a clarifying question? Is Brian >> Go ahead. If it's a quick question, you can go ahead. >> Go ahead. >> Um it's okay. >> Well, just a comment on the slide. the shade structures I don't really understand why those are that expensive >> and also and well and also >> just it's my understanding that like at gardener bulis shade structures have triggered path of travel problem >> so the notion that we would like prioritize that doesn't makes doesn't make a lot of
124intuitive sense to me >> so >> that was my question like how is that a quick start project >> well quick start is it's um it's relatively easy because those are usually PC they're called pre-checked And there's already a design been DSA approved. So you would submit that design to DSA. DSA can stamp it out very quickly. You could schedule it and get it done very quickly. But if there's path of travel, then the project becomes more expensive. But the approval process of a shape structure is very quick or just kind of almost over the counter. They can they can check it very quick. >> Sure. Sure. >> Well, sure. But but it's just also given where we are budget-wise, these things, I don't know what the square footage of them are, but it seems
125like they're as expensive on a per square foot of shade space basis as like a classroom is. And so I don't understand why we wouldn't just have the PTAs buy pop-up canopies every couple of years instead. >> Whoa. And I don't need to get into all of those. Um but sorry the main comment I wanted to make was um to off of what our speaker was saying was that if you go back and look at the facilities master plan TKK was actually higher priority in the original discussions than modernizations was. Um and so I think it it makes a lot of sense to look at that and also as Eric you commented like back at the very beginning that all of our campuses are a little bit different. All of them have different needs and
126the communities have different desires. So, it's a little counterintuitive to me that that sort of this draft is kind of not exactly one sizefits-all, but it's like the same set of work at every campus. Whereas, like I sort of my intuition is if you want to ask the gardener bulis community, they would rather have the permanent classrooms built than do the modernization if they had to pick a sequencing. >> Sorry, not to interrupt you. I'm sure that they would, but I think the reality is the classrooms that are there don't have HVAC, correct roofing, correct lighting, correct? And so, >> I mean, I don't want to speak for them. We have heard from them. They do want those four grades put into permanent buildings and out of their portables, but >> but I mean that
127kind of I mean sure and we know Santaita wants an NPR and like we know these things, but we also have these other things that just simply have to be done. Well, and that's where I think it would be helpful if we got more um detail and context as far as like what's the different experience. I don't really have a picture in my head of like what does the Sanorita classroom look like now versus what it's going to look like after we do all of this so I can then go explain to somebody. I mean, when we we did a lot of community um consultation in the course of not we but like our consultants did a lot of community consultation, right? and Oak and Sanorita are the two where like the work that we're
128currently planning to do almost didn't show up anywhere on the list of what they wanted. And so if we're going to go to them and say, "Yes, we know that we asked you what you wanted and now we're ignoring you and here's why." And it sounds like from some of Eric's comments along the way, like some of this modernization work can maybe be done sort of like it's obviously it's more efficient. I get it's more efficient to sort of do everything. I mean it's maximally efficient to tear the building down like but like you know I would like us to take sort of a harder look at like of some of this stuff like either a better explanation of what exactly the benefits are so that we can sell it or can we come up
129with a plan that's like cuz some stuff has been done at some of the campuses like can we come up with a plan that like gives Sanorita the MPR and then does a little bit of the modernization for sort of the same overall cost like I think it's good that we're broadly spending the same amount of money on each campus, but you know, different campuses have different and also it also depends what the campus looks like. We were talking about like wave binding and like making them look nice and like I think Santaorita and Oak like there's some campuses where the portables are like right in your face when you roll up the campus and it doesn't look great and you know having a new shiny new MPR would really give you a big bang
130for the buck in terms of wayfinding and um and looks whereas like other campuses they don't have that issue. So other things are so I just want to make sure we're sort of being mindful and and really thinking hard about what's appropriate for each point. >> Sure. >> Because the um facilities master plan was conceived per whatever before the pandemic now since we've gone through the >> not did it in 2024. >> Yeah. >> I never mind. I was just going to say that I think like health and safety should be priority. So, I mean, I get it that they would love a new shade can of but that's part of my question is like because in the course of the pandemic like we did HVAC work because we needed to be able to support
131that stuff and so >> why do you have to do it again now? Well, like >> I think we did filter change work. >> Sure. >> Right. Right. But we have I mean ask the guys every week they are replacing one to three random failed systems compressors they're you know truly peacemailing those things together. >> Sure. Well, I'm not like as you know, we're not making any decisions today. So, I'm willing to take that feedback. But it's also it's interesting that like you know, I think Eric made a comment that like some HVAC stuff you can do on like a maintenance basis and doesn't trigger DSA. And so, you know, a lot of this if a lot of the cost and then risk from path and travel stuff comes through DSA, right? Then that makes
132it makes me ask the question of like, well, what if we >> just >> reduce? Well, I mean, but like if you peacemail meal it, but like none of the pieces trigger DSA, it's actually not clear to me that that's not just as costefficient as doing the whole building, hitting that threshold, triggering DSA, having to repave the parking lot. Like, >> you know, it sort of it's seems like worth at least thinking This was not >> uh Oh, no. I do have something. >> Uh, >> didn't you mean to build time while you >> No, no. Um well I mean this relates to what I was saying earlier but I um would be interested I guess in seeing the gardener bulis both the modernization and the new classrooms possibly moved up in the timeline if
133we decide that it would be advantageous to use safe portable that block before we remove them to have students temporarily while work gets done. And I also am sort of partial to doing both the modernization and the new classrooms at the same time if possible just to not have that campus be impacted multiple times. >> I think that's a really good point to not have to keep going back to the same campus and disrupting it. >> Yeah. And then my other comment would be that I would also want to prioritize Santaorita as one of the earlier schools >> um to be modernized just um and and I'm not commenting on whether it should be an MPR or not, but just you know to get some funding and to have some work done. Uh good idea.
134It's a lot to digest with a comment on >> know our this is the question that Eric going back to health and safety again but just to make sure that all of our buildings are up to like spread queen code for example right I mean I would I I'll give you an example back from just being like safety. >> Okay, I got more. I'm fine. Uh, and then regarding the quick start projects, I kind of wanted to flex on what Jim and Brian were saying. Like I wouldn't be in favor of doing a quick start project then going to like cascade into all these other upgrades that we have to immediately execute on like the fire alarms and the ADA compliance. And so, um, and like painting, it just seems like isn't that typically like
135one of the last things you would do? You know what I mean? Like the paint's going to get all scuffed if you do all this other work after. So, that just doesn't really make sense to me. Um, but possibly like if we're looking at TK only shade canopies. I mean, maybe that is something that it's like, oh, we are like kind of getting two birds with one stone where it's like we're doing a TK upgrade and it's like a standalone canopy, but not necessarily at every site like >> Well, but and I think we would have to have an understanding like does that trigger DSA? I mean, fine, they have a we've approved this, you can put it in, but is that going to be, oh, yeah, you can put it in, and then by
136the way, we're going to come and look at your school and go your public travel isn't right, or you installed that, you know, your PTA or somebody installed something that wasn't compliant. >> Like, I mean, is it really off the shelf and no drama because that Well, can I add to what you're describing because I do agree with Brian that we should have the TTS pay for I mean shade structure but that's not a a big thing but I think that they should pay for whatever it is that you and your team has agreed to like they shouldn't like >> you know go to Home Depot and find a lovely straight structure like it has to be something $748,000 >> metal just giving a very general example I don't what I'm saying is I'm not
137saying honestly go to Home Depot. I am saying that I would like for them to pay for what Eric has put out so that we can avoid some of the issues that we've had over the last few years of you know >> are you saying like kind of like a fund raise for to like contribute toward >> Yes. Right. Right. >> but something specific like a change structure. You would like to see them turn their fund cause should they still have something like that? >> Should they have it, >> right? Yeah. Okay. >> And I think the idea of painting um andor landscaping was >> so many schools may not see something for many many many years and it's just a visible upgrade to the school. A little freshness, some nice new landscaping, some nice
138paint. um that's not it's not millions of dollars like these Shane structures. Um that shows the community that their bond dollars are at work. You know, we value our schools and should we want to go out for another bond, you know, as we're continuing this work down the road. Yeah, that was the thought behind the the painting part. >> Yeah. I mean, I think painting and like the wayfinding that like those things I think make a lot of sense. replanting, >> right? Yeah. >> I think I probably just don't value sort of like curb appeal as much as some other folks in this meeting because I like >> Yeah. I just I'm not really moved by curb appeal. So I and I I actually I do just like >> So you're not a real estate
139agent. um >> fill in your house anytime >> or my school. >> But you know, like I I care more about the efficiency than about getting it done like all in one fell swoop. >> Here's the thing that I find a little frustrating is um fine with you. Like I would if we're going to spend money up front while we have the money, do it on something really meaningful and impactful like whatever that is. not so much the painting and the the new the the new plans because we're doing that because so that people can see that their bond dollars are at work. So I'm thinking to myself, well, shouldn't we just communicate more that your bond dollars are at work? You can't see what it's doing, but this is what it's doing. But then
140the frustrating part is that people don't necessarily listen read all the communications that we send out or listen to everything. So we're kind of back at square one. But um but yeah, I think I'm I think I'm I'm with you. I think I think it's um I mean I do think curb appeal is important, but I think that I think it's great when funds are unlimited, but when funds are really limited and we have to make some decisions that um I mean and I think it's up to us to communicate to the to the community that we are using your bond dollars and make a chance to >> Well, but I keep in mind that the community is not just our parents, right? everybody lives in the LD area, right? And we're using our campuses
141and things. And so for >> probably most of them, like the only information they're going to get that the schools are being spent on is when they're driving past or going to a field or something. So >> could could be, but hopefully they're leading the town fire department. I don't know. Let's just sign out front of schools, right? Your measure e dollars are at work >> or whatever we decide to do. >> Oh, yes. And I've got more. So, you know, I mean, I think it's true for like a a casual resident or something like if they're not following along, they might not know how their tax dollars are being spent. But we have actually heard from several taxpayers in fact about, you know, wanting us to be fiscally responsible with these bond dollars. And
142so that's actually my priority rather than sort of like these cosmetic upgrades that um tell a story. I really want to make sure that we're using the funds as efficiently as possible, getting the most bang for our buck. And um and that's the main reason too I would want to move GB up. Not because I think they're more deserving in some way, but it's just like, oh, can we save some money by putting them in some portables that, you know, we've already paid for or whatever. for the purpose of um demonstrating to the public that the money is being used well and effectively a and and maybe also as a benefit to the students with you know maybe it's worth or I'll put a plug for possibly moving the junior highs up in that queue.
143um you know both because I think each of those serves a wider swath of the community overall and and b because the uh academic needs of the students are probably more sophisticated at those schools and so maybe be more needed um and you know may may therefore you know be a a more outside benefit than the other schools. we have the schools use this budgeting as a deeper learning exercise. >> Um well I will also comment on the middle schools. I actually would prefer to see our elementary schools go first because we're already committing a lot of funds to making the middle school model happen. And the elementary schools are like, you know, the entry point and we had talked about TKK being a priority earlier and our kids also spend more years in elementary
144school. So I um yeah, I actually would prefer to do the elementary school get the modernization first. Thank you. I'm sorry. I had related questions which was I had noticed that on the draft schedule that Eric puts put together that was back when we thought that there was going to be more construction required at the middle schools. So I think if like if you look at that detail that has us spending like 15 or $17 million at Block and Egan because we thought we were going to have to build new locker rooms and stuff like that. And if that's not having to be done because this budget only has a couple million dollars. I was actually wondering if um and this is obviously a casual question, but then my question is can we move some
145of the elementary school work up into like the summer of 28? >> Um we won't be able to do anything this summer 28. We won't have >> we won't have enough cash. >> Yeah. >> Okay. >> That was my question. Given that we were spending less because I think originally we were going to be doing the the middle school work was going to be done in 28. So there's some less money. I think that was part of the comment like is there a way to increase the number for 2029 beyond two goals? I'm sure I'm sure all of us are on the same page as like we want to spend the money as fast as we have it. >> Yeah. The sooner we schedule and prioritize projects, the less escalation we're going to pay >>
146with there's going to be natural escalation, but you know, to stretch your bond dollars farther. You want to have as much compressed schedule as you can, but then there's also limitations on uh of getting the bond issuances. We we can't issue all the bonds at once. um if we issue too much early then you have to wait till our assessed value grows to be able to stay under that $30 per 100 of AB. So if you mindfill that also there's a there's a constraint on timing of bond issuances to be under the 39 levels. Would you say before June that we're going to come back and vote on the order of projects >> at least for phase two I think is important. >> So can I summarize what I think I've heard um and you
147can you've been making notes too. So I think one of the things we want to look at is um understanding the cost difference between the facility master P plan modernization versus the cost presented here because they're considerably more expensive. Um perhaps instead of looking at just doing full school modernization, are there some different priorities that we would push up that would touch more schools? TKK, are there some big building needs at at Egan? Um >> oh, and the gardener and the gardener um construction and kind of come back with some details around those areas. What what would a phase two look like that's not just two elementary school modernizations? Is that a decent me? >> Well, I think and then I was asking if we can look at some of the like Santaita and Oak
148are the two that really stand out to me as the ones where those communities didn't have the modernization on their high priority list. And so >> is there a different mix that makes sense for basically Sanita Oak and Garner are the ones where it's like does a different slightly different mix make sense? And please uh well I don't think that you were proposing this but I just kind of want to clarify that it's unlikely that there would be one summer in which like all nine sites are getting work done simultaneously, right? Like even if we were to sort of like pick and choose maybe certain upgrades at specific sites, it doesn't mean that like oh and then all at once is everybody is getting whatever. >> I mean I think it depends on what it
149is. If we're talking about peacemealing HVAC and taking it out of a modernization, it is possible that multiple sites are getting HVAC work done >> and then we're not concerned about that triggering like uh a DSA inspector at each one of sites. >> I think that's >> we have to be uh title 24 compliant. So when we start doing HVAC, some of our HVAC systems are not designed well. So, we could replace the unit in kind that might not be the best unit and the most updated technology. Some of the units are 20 years old plus and that's old technology. They've got these um some of the like for example at Coington they've got these closets with heat pumps in them. They're called air dales. They're very old. All the duck work should be replaced
150also. And so there's a lot of considerations that we have to look into. there's not um like for like sometimes. >> Okay. Well, anyway, I guess what I'm really trying to say is I'm risk averse when it comes to um inspection. And so, I really want to avoid a situation where we think we're going to be in and out, but instead like now it's stuck. >> Yeah. So, I'm adding to my list of maybe this goes to a couple of the comments, but like understanding the true needs and working with our team and like what is broken and needs to be at the top of the list. >> Yeah, >> that would be what would be our next step after this now? Now, we've had the study session. Do we have in a few weeks
151or months another study session? >> Yeah. And then by June, we want at least that phase two, whatever that might look like. >> Any final thoughts? Andrew, any final thoughts for me? >> Uh, no final thoughts for me. Thanks, Eric. You put a lot of time and energy into this. >> Thank you very much. >> It's an incredible. All right, we're going to close this agenda item. Move on. Is there any public comment on our closed session agenda? That's close. In that case, I would like to adjourn us to close session. Thanks everyone.