001Okay, great. Good evening. Thank you all for being here for our regularly scheduled June 11 meeting of the school board. I'm calling it to order at 630 p.m. I am noting that Trustee Q Hamrani is absent and also please note that a recording is being made which may capture images and sound of those attending. Now we will approve our agenda. Any changes? I have a motion. All in favor? All right. Agenda passes. Okay. I don't think I need to read our public comment guidelines at this time. I will if we need to. We will move to our spotlight on excellence, our end of year celebrations and events. That's right. We are proud to share some of the many activities that happened at our schools over the past few weeks. It's been busy I'm sure for
002parents. It's certainly busy for parents who are also board members and staff. We will start by talking a little bit about some of the activities at the elementaries between school plays. You can see some pictures here from Arundel right now. Their school play is here. Art and action displays at the celebration of learning. Well to the next slide. Britton Acres, the volunteer appreciation celebrations. Field days which are tons of fun. I got to be under the I don't know if that's like an umbrella or a parachute but it was super super fun. Also their celebration of learning I think we talked about in our last meeting. And then the gift from the San Carlos Rotary Club, a good partner to the district where they bring dictionaries for our third graders. It's a time-honored tradition. I
003think go to the next slide. Heather had lots of similar activities. You can see field day, a play, all sorts of fun things that make it really awesome for kids here at the end of the year to enjoy being outdoors. And for some students as they're also wrapping up all their state assessments, it's nice to be outside and have fun. Next slide. And then finally White Oaks. You can see their art and action. Thank you to the parents who volunteer for that. It's pretty amazing the impact those art and action activities have for students as they get to upper elementary and middle school. They can really show their passions. And then also you can see the UTK students in the lower left-hand corner displaying their learning as well. I think we talked about this last
004week but there were all sorts of fun activities where kids could engage in activities with their parents. And I was in I think it was Diane's class at VA where kids were playing math games and teaching their their TK. The TK kids were teaching their parents how to play the math games. So I'll turn it over to Hans who will talk a little bit about upper elementary and middle school. Okay so you'll find a lot of similarities between Arroyo and Mariposa, not surprisingly. At Arroyo they did the walk through the revolution at the end of the year. Mariposa did it closer to the end of the year. They had their fourth grade Sierra Outdoor School, so a couple of those photos there are when they're out in the upper right-hand corner there. We had this
005talent show and that's the staff performance right in the center there. I think they were prized a previous one from a couple years back. Of course the art show is almost a hide and then that picture there on the right is Mindy with her principles for the day. Yes, five of them. Ms. Geff said could you maybe do a couple more? Well how many is a couple more? We have five and she said sure I can do all five. So that's some of the fun activities. Next there. And Mariposa similarly. I mean both of them had fantastic celebrations of learning, art shows. Mariposa did the BMX assembly and you can't make out the one on the lower right. The bike that's going upside down. Ms. Fox is actually on stage there and she is underneath
006the bike as the bike is going over her. It was quite the rousing applause. You can imagine what she got for that. But I just added that one and I thought how exciting that was. It was a great photo. So again just wonderful celebrations of learning that kids really do get a chance to show off their learning in a much different way than they do at the lower grades. They're really telling their parents I learned all these things and lots of displays to look at. At Central, similarly, they always do at the celebration of learning they always do their PTA recognition and TL also adopted that. So the slide on the left or the picture on the left is that PTA recognition including a couple of retirees in that. The concerts are always a huge
007hit at both school sites and what's really fun is when they do these impromptu ones. So they actually just sort of like one morning at TL they'll just say the band's playing this morning and the kids will come and there they are. And similarly at CMS well actually we're having jazz band at lunchtime today as entertainment so rather than just playing music right this is showcasing the talent that's there. Next slide. Similarly at TL again highlighting the orchestra and concerts the arts gallery is a little different at TL than it is at CMS but they both showcase those pieces and being at TL for celebration of learning again you just see the level of intricacy that students are able to have with their parents in terms of what they did and how they did it
008and just listening into that is always a moment of pride to show that how quickly our students progress and how articulate they are in telling their parents no that's not actually what I was always trying to do this. Parents will say it looks like this and no no actually I was trying to do this. So just really great great way to show off their work. This is me. I'm central. I'm like wait a minute. I wasn't at central. No Sarah and I were at central. It was an absolute pleasure and privilege to be in the company of the 148 students and their families that were promoted. We heard some wonderful speakers. It was interesting this year they did sort of an emcee if you will. He did acknowledgments and amongst him so he introduced me
009and Sarah and he did other acknowledgments of the staff and folks that were leaving and it was pretty comedic. He was really funny in several spots and so Sarah and I found ourselves kind of laughing out loud as we sat next to each other. There were several speakers and a couple of student performances. The performances were they were quite good and you know exciting and the student speakers the last speaker in particular really sort of hit ahead in terms of her theme was you know you think when you get to middle school everybody's got it together and so you don't want to pretend to be the one that doesn't have it together because then you'll stick out and what you learn over the three years is that really nobody had it together and now as
010we're going to high school we have it more together but we still are very much in learning so that was great and then I handed over to my colleague Sarah. Do you have anything you want to add? I mean I wanted you to tell them about a little bit about your speech. Okay it was hard to follow the students because they were phenomenal. The music was so good and the speeches were great and I felt like they all three packed like a lot into just two or three minutes. A lot of wisdom there. So my speech was more to the parents and as a recent high school parent I had learned a phrase from the high school director failing forward and she was really emphasizing to the high school parent like let your students try
011things if they fail if they make mistakes that's part of the process and it's not your job to intervene and fix things for them anymore so that was sort of my message that I was passing on to the families with students that were being promoted and I think it was well received. I'll tell one anecdote which was a parent came up to me after and she said I really appreciated that I hope parents were listening. I have a student in college and I can't believe from the parents Facebook group how little some college students are able to do on their own and how much parents are still intervening and she's sort of horrified by that so she was emphasizing the importance of just getting out of the way of our kids letting them try letting
012them learn from missteps and setbacks despite some technical difficulties and the microphone is my papers are blowing and my sunglasses are going that is really funny it was all good I was happy to be there congratulations class of 2020. And I get to talk about witnessing 138 TL Timberwolves celebrate their promotion. There are some things that are unique to TL that I always love to watch one is they always come out to some theme song this time it was a theme from Avengers but past has been Star Wars various fun uplifting music and then they also have a thing they call the unity clap which is instead of everyone getting a whole bunch of applause or some people getting more applause than others they do one solitary clap and they actually practice this before the
013ceremony so that everyone gets this. The featured speaker was Tracy Park she reprised her speaking role with much aplomb and probably embarrassed her son just a little bit but what I really appreciated is how she acknowledged the accomplishments of principal Chiru Galati APA only and the educators at TL. She also then shared a wonderful analogy she learned at a parent coffee of teaching one student to drive and how letting the child be in the driver's seat and I will turn it over to Tracy to talk a little bit more about that and then we can toss maybe a few comments about the student speeches. Yeah so I got to at least precede the student speaker so I didn't have to be on those such great speeches and I would say it's a similar theme to
014what you spoke about and just yeah like in the beginning you are well the you know the teenager is in the driver's seat in the figurative sense and we are maybe in the passenger seat but then we end up in the back seat and eventually you're no longer in the car and that's where sort of our goal is to sort of guide them in and that it's there up to them to navigate their paths and figure out and around roadblocks etc so I kind of carried that driving theme throughout and also related to the fact that my daughter is actually learning how to drive and you know I originally started off ripping things really tightly and now I actually like prefer that she drives and I sit in the passenger seat and she drives me
015places she's working on getting her license so we'll see that she might kick me out once she has her license but um yeah so and I just really is you know I've been that tl now for five years it's my last year and I just wanted to make sure that I acknowledged them the school leadership for all the work that they've done to transform the school from what it was five years ago to what it is today is pretty different so in all the good ways so and then the student speakers they were um wonderful and all different and very poised and really delivered and um I don't know if you want to share what I mean there was one there was some touching stories I thought that they shared I did want to say
016one thing it was fun I was with Jenji and she was the principal for these some of these students and for her to like be telling backstory but you can share a favorite not share a favorite it just was cute because she also went through covered with some of these students so she says I know all their rooms I mean I know what's important to them because for you know a whole year when she and Jeannie her secretary were doing a show she said they did a show every day and then those youngsters you know just trying to hold their attention it was touching it really was sweet but I'll let you share a favorite story well my favorite one was I know it to Jeannie who spoke about um him and his dad and
017all the things that they've tried to do together and how he's always kind of given up and then finally something has stuck and it's um I don't know I just loved that that story a lot I could see him speaking his dad filming and laughing and and then I turned to my husband he's actually crying he's claiming it's the sun but it's really sweet to see sort of uh to hear about his evolution through trying different things failing either to find interest or doing or being bad at it etc and then eventually finding something and then his dad is now joining him to that thing that he's finally found joy in so I love that one yeah I thought it was such a reflection of the culture and community that they've established there is how
018these children shared like really vulnerable stories there is a I was still kind of confused about this so her parents got her an electronic goldfish that was in a little goldfish tank on the dining room table and stories of like why it's taken out and how at some point it's like slipping from her grip and the whole theme of her story is like not holding things too tight but the whole time I was stuck on an electronic goldfish as the pets and it was just really cute did you know this student no no you didn't know this one oh it's obvious yeah yeah I just it was just really I just felt like they shared vulnerabilities that like nobody was laughing or making fun of them that they were sharing these stories of you know
019yeah of all of the like little things from their past and then even about there with the touching stories about his is that really sweet yeah so that was a really wonderful experience despite sweltering but thank you to everybody and congratulations to our promotees that's great yes we will move to our consent agenda which contains items that are three community leaders will have no or discussion an act with a single vote is there any public comment on the consent agenda all right I have a motion second all in favor aye that passes and we'll go to our information discussion items and our first is teaching and learning update on the California school dashboard local indicators that would be me thank you Sarah so you might if you've read through the LCAP you realize that the
020local indicators are already in that document however as part of statute it is required that we publicly report the results or our progress towards those local indicators at the same meeting that we adopt the LCAP so this is just an overview to remind ourselves about what exactly the local indicators are supposed to be and what progress means so essentially it's a it's a progress grade and it's a self-graded progress great so there are a few different ways in which we sort of grade ourselves and as long as you're making progress it's considered a yes okay now how many districts in the in California say that they're not making progress probably zero and the indicators we use I'll go through some of those indicators that we use for each area in the rest of the slides
021just the most important part is about engaging in the process analysis for continuous improvement those are the things we talk about year-round right we're always going back to there's the results here's what we think is happening here's what we're going to do with that and the local indicators that's no different so if you're looking at the dashboard you'll see that it looks like this this is our and this is a live link so if you're interested and then these are the five areas in which we self-rate that and I actually have to update that through a CDE website and so again for easy easy viewing you can click there if you're interested state priority one so the first one is basic conditions what sounds pretty innocuous and it generally is and essentially what we're basing
022this on is do we have facilities that are up to snuff if you will and we do what's called a fit report and again this is reported out on quote four in the LCAP very explicitly and Jason and his team perform the inspection and then fill out this fit report to make sure that our all of our facilities are up to up to snuff it's also based on Williams complaints so we know that we have a quarterly report on Williams complaints that comes as part of our board agendas and we've had no complaints in any of the areas that will be complainable so that would be teacher misassignments instructional materials of sufficiency or facilities we didn't have any reports this year the next one is state priority too so implementation of academic standards I think
023it's pretty clear based on our LCAP based on our monthly reports how well we are aligning to standards and how well our students are at attaining those standards especially when we look at a score like distance from standard and that that is continuing to rise each year a couple of things that I really want to note here coming up to keep us up to up to date with this area you know that we're encompassing we're going to embark on a math adoption this coming school year we're going to be piloting two programs and we'll have an update on this for you in September when we come back to talk more explicitly about what exactly that looks like this is part of staying up to date in standards and then you might also recall that the
024state is releasing their list for English language arts materials in they're saying December of this school year which means we would embark on a similar pilot choice process for that and then pilot that during the 27-28 school year so by the end of next school year 27-26-27 we'll have and we'll be recommending the adoption of math materials and simultaneously we'll be beginning to talk about how what materials are going to pilot very early again we have objective men on these everyone you have to self-rate you have obviously read and heard a lot about our results the results of our local surveys and that's what this parent engagement requires not just the statutory groups like DLAC and CDAC and the parent advisory committee but also is about engaging your parents in a way in which they
025can give feedback and you've heard a lot about this and obviously it aligns directly to our LCAP goal five school climate again a lot of this is about folks being able to have a chance to give their input about what they feel about the school climate and clearly aligns with our board goals our LCAP goals one and five and there are many many metrics throughout that talk about school climate including suspensions and attendance rate and chronic absenteeism and all those pieces that we're really excelling in and that's exciting news for us finally the last area is a broad course of study which sounds kind of grandiose right like wow broad course of study essentially what we're saying is do all students have access to a course of study not just in the core areas of
026math science social studies and english language but what about the arts what about PE what about other opportunities steam etc and one of the highlights that we did this year obviously to add to this which was one of our board meeting presentations was about the steam rotations that we were able to add in tk3 which previously were happening at some sites and not at others and now we can say they're happening with fidelity for all the students everywhere so we continue to enhance that and identify areas where we might need something a little more for kids to say yes we are offering that project study oftentimes what comes out here is are we are we having access to our students having access so we're not saying well because you're this you can't have that class
027right and we do a really good job at getting our students access to arts and music and PE in all of the core areas regardless of whether they're a student of disability or a student learning english they all have those opportunities so that concludes our presentation obviously tonight you're going to be asked to approve and adopt our local control accountability plan for next school year and then next year you'll have regular updates as normal for to complete our annual update and then we'll begin development of our next LCAP 2027 to 23rd happy to take any questions thank you Hans any questions or comments why does it skip from three to six uh there's just not those other priorities are not we don't have to self grade okay there's only five areas i wish i could
028tell you more than them basically that's those are the areas that the state identified when the when the LCAP was um i think it was 2013 when the LCAP started so well as part of this we also want you to have a spotlight in these areas that and again they're in the LCAP so this is another sort of department of redundancy department we're really just reporting publicly uh in the event that folks are interested in how we created ourselves on that dashboard because it becomes public data rather than cast score right the rest of the dashboard is based in hard data and this is not hard data it's just soft data well thank you for preparing this and sharing the thinking behind it seems like it's a process that could be done in a rather
029perfunctory way but you put something thought into our rationale and our evidence behind me so thank you thank you appreciate it thank you five b our draft amendment of our joint use agreement with the city for facilities athletic field meetings yes thank you so much so we've had one year in of this joint agreement in action so it's given us an opportunity to reflect and collaborate with the not only the field users who the athletic groups that are using it as well as the city of san carlos and see how everything went in response to that we've had some collaborative meetings with the sports groups in particular where a lot of district staff was present as well as the city staff and so we were able to hear from our sports groups understand what works
030and what isn't working and you know respond to also an analysis of the field use who's using it how much use is it what can we do differently how can we respond to some of the feedback we receive from the user groups and also make it work and reflective of what our school district needs as far as like our level of field preparation for recess and for pe activities because that's generally how we are approaching our field maintenance is for those activities versus a a sports group game and so out of that we've made some changes to not a lot of them but they're in the realm of hourly rate a switch to the hourly rate for field use agreement because previously when we switched in the the in this year to have the city
031be managing that they were charging them per player fee and our feedback that we received from the sports groups was this wasn't really working for them so then we thought well how can we just approach it in a different manner so that we can make this the fields more accessible to the groups and make it more in line with how we treat other areas like the tennis courts you know we have a per hour hourly rate and so we're going to try this year having an hourly rate for the athletic fields so that you know we have it available as an hourly rate and therefore in exchange for that since the revenue will be different that we're able to offset the cost of the keeping that the scope of work for services that we're receiving
032as part of the jua through through tarot care which is the city's contractor for field mowing we're adjusting the scope of services from one time to one time a week it usually was two times a week because one time a week is our standard for our district as far as the other spaces such as at arundel and at widows we mow it once a week and at britain anchors we mow it once a week and it's working just fine and so we want to give this a try to see if you know we're using the scope of work allows us to then reuse how much we owe on that contract and that would offset the the fees for the player group so that everyone kind of and then we'll see how it goes we'll also
033meet with them regularly to get some feedback from the groups that are using the athletic fields to see if it's the field is playable if it's working and so that is our plan so the scheduling of the field will also kind of go through facilitron just like we've been transitioning all of our user groups to use facilitron because we don't necessarily have the staff in our district to be able to manage all of these individual bookings and so we do feel that this past year the sports groups have been able to enter their own field use into facilitron so they're already sort of working towards that goal and we've also been tracking that only certain groups use this field only certain groups this this field so there's not a lot of coordination that may have
034been present in the past between the groups to you know say who goes where so i do feel like this will probably be a lot easier as far as the devotion of time up for personnel on our side and on the city side as well as just kind of bringing our standard to what is in line with the other fields see if it works out for them and then respond to the feedback because we have an opportunity to amend this jva at any time so we could go through one season see how that works for everybody and because of measure h we have some field like reduction at heather and so it possibly there will be no rental of heather this year because of space is not big enough to have a soft game so
035the groups have moved off their goals and everything to prepare for that they may want to leave some practicing if it's open we just are going to try that out see how it goes if they don't have another space to go so that essentially is what is reflective in our giraffe and so i just wanted to highlight those points i've been very happy with all the collaboration we've been able to enjoy from the city side as well as you know player groups and just kind of have a lot of honest conversations about how to allow our school districts fields and everything facilities to be open per the city center act so well we'll bring it back for consent agenda at a future date once we share this with the city they're going to then have
036to share with their council and whatnot and get some feedback potentially and so this is just for free so you have a chance to see it and then we'll speak with the sports groups possibly next week about us we didn't want to talk to them without having you see it first too okay happy to take any questions i know i was very fast talking about a lot of different components thank you thank you question another question i just appreciate the giving some context both for the board and for members of the public and all of the coordination and cooperation that there's been between the district and the city on figuring all of this out there's obviously lots of different types of groups of people who use our fields so thank you for just being willing
037to try different things and see what works and see feedback i'd also like to highlight and amber have been very helpful in this year of learning and brainstorming as well as ralph who's been part of our discussions julia mendelson as well just talking it through the thought partners what can we do differently thank you so the hat i used to was was the field scheduler for the sports organizations and so it sounded like you said that we'll be bringing this to them next week because i was i did that was my main question was have they are they familiar with sort of the changes that are being so we didn't want to talk to them until we had spoken about it with you and so that they this will be something we are going to
038be saying in response to the feedback we're going to give this a try and so um and so one of the reasons i took my hat off in that role is because there there has been a lot of issues with the sports boards kind of wanting same space and so and then there's also on top of that other organizations outside of san carlos that are also buying for this space um because you know space in general is sort of limited so um i guess like like if facilitron is sort of like first come first serve or is it going to first serve those within the san carlos community yeah it would be um you know i do believe we have we have been watching this entire year we do not have anyone who's been trying
039to rent our fields through facilitron so we don't necessarily get that we've been watching and waiting for that and so through our observation here we have not seen a competition we have seen at some point there was just been a division of we're going to play here where you're going to play there and you're going to play there and that's how it is and so that's what i've been observing for this year so i do know that has been an issue in the past and that's why there's been reluctance to possibly go this route and so that's why i do know that we're trying it and we'll see how it goes um what we observed at the meeting even was a you know a willingness to work together and what we saw in the reservation
040system was softball uses tl soccer uses heather and no one uses central so yeah but like within soccer there's two soccer yeah that kind of i mean the same space so um if it's in facilitron that's like you know whatever ays i guess to at first or san coles united whereas like city used to be sort of that mediator that'd be like this is when you get it this is when you get it no fighting kind of thing so that's the only thing that i'm a little bit um yeah and we'll watch for that well but at least heather's closed for the next year probably for software so maybe we'll see how it works everywhere else yeah give it give it a try you know we're going to fail forward there you go i just
041want to check my understanding of something so it's just our properties that are scheduled through facilitron it's not also the city like crestview or islands oh no no okay just our properties good point that's a couple more questions uh just being fun on tracy's so when somebody enters willing to facilitate is it automatically approved if it's available or does it go is there a well they have to have their insurance there's a bit of a process i mean amber would probably be the best person to answer that yeah i can answer it so maybe we still want to make reservation and the school has to check their calendar to make sure because something that they're doing the charts get signed off and julia actually checks to make sure things are and um there is a
042you could potentially have more than one person that want the same date which is why it is a first come first serve so we'll have to figure out a way to manage them the way the city does is they have a big spreadsheet that has everybody on it and they say here's what the tags are so if we maybe have the city continue to do spreadsheets so that they sports groups feel like oh this is my own time so they don't go in and reserve something that they should preserve we can always change it after it's always easy but it's kind of the process so the school the district or they actually do yes or so okay i guess i'm encouraged that you have some control over it it's not kind of a free profit
043yeah i think this new um jua though doesn't have um the city doing that amber it has us maybe being a liaison if needed right and so that's kind of how we're going to approach it that is a big shift because that would allow us to you know have the revenue come our way versus it because that way we can just pay the okay so otherwise the district the city is collecting all the fees and then right right so it's it's much it's more straightforward we feel to do it the way we were doing it okay which is the district of cities and then just on the bang the bill part um i noticed that in the draft there's still a lot of city to input yeah the rates yeah i know this is just
044information so we're not approving anything correct it'll be filled in but are you expecting kind of something close to what the previous uh totals were in those categories or is it gonna be very different from yeah i i think um since we are reducing the scope of work it should be considerably less right we're basically like cutting it in half um as far as what are we're asking them to do plus with the limited scope at heather which is why it's taking the city a bit longer to navigate that with their current provider because we have they have to navigate that with their vendor and so they didn't have the numbers ready for tonight but once we get them we'll be able to we do expect it to be relatively similar but less because much
045much less because we're doing half the ask of the work is there any public comment on this item no okay well thank you you're welcome we'll see that come back to us in a future meeting and now we will go to our discussion of action items starting with the LCAP and budget overview for parents okay thank you sarah uh tonight we're presenting with the final draft of the 2026-27 scst local control accountability plan aka LCAP including a budget over overview for parents and it's for your approval tonight as you know we've highlighted teaching and learning progress monitoring data for students and has been presented throughout the school year and a drive is provided to you on june 4th following your approval tonight we will submit the LCAP to the San Mateo county office of education
046for approval by their board of education garden authorizing authority for LCAPs thank you is this the same and so we saw in last week it is the same there was no input from you or anyone else between now and then so it's the same seeing any public comment i'd like to move okay third second second all in favor thank you for all the work on that much appreciated and now we will go to the adoption of our 26-27 budget yeah thank you so there have been no changes to the budget that was presented last week at public hearing in june 4th board meeting i think it's important to re-emphasize a couple of key points will impact the budget and NYP moving forward one is the movement in and out of community funded status for the
047district we are currently in community funded status but we are projected with the increased enrollment the ada and the may revise information that we will flip into lcff status next year and so that's important because that'll inform how the four other district budget it's for reserves because the flipping in and out of basic aid or community funding in lcff means it's a disruption to cash flow and the revenue coming in and the district has expenses of five million dollars out go every year every month every year every month so that means we have to make sure we're covering each month so having proper reserves and cash flow is very important forward as we move in and out of that status another key factor is partial tax you know we talked about the partial tax having
048a flat revenue source through the years since 2020 and that's created a gap because the cost of employee salaries and benefits has increased about seven percent annually since the inception of the partial tax and partial taxes remain flat since then the other part of the partial tax that will affect the budget is the impending expiration in 2028 right so if the budget the partial tax is not renewed we project out in the budget you see a three-year NYP because that's the requirement but because the partial tax expiration is looming in 2028 we will look out for five years right so in year three of the NYP the 28-29 school year the district will have a significant draw on fund balance about five million dollars in year four in 29-30 there's a significant draw on reserves
049at that point of about six million dollars in year five 20-30-31 there's an even bigger draw on the reserve which is about eight million dollars so it's important that the district is creating a plan and so we've already implemented cost saving measures last year and this year which have helped to alleviate the deficit spending currently using one-time restricted funds to offset some general fund expenditures as appropriate evaluating vacancies through attrition and not filling those vacancies if they're not needed positions you know there's a a tech position that wasn't filled there was you know there's other positions that we look at carefully as a district team to make sure that that's a needed position before it's filled again to make sure we don't have a needed expense evaluating contracts and negotiating reduced costs as necessary is
050the scope of the contract relevant for the next year so if the scope reduces then the costs can reduce we also negotiate long-term contracts for things like power school we know we're not going to be changing our student information system so we get a five-year deal at a two percent increase instead of a five percent increase yearly so that helps offset some of those expenses and reduce some of those expenses the team has created design principles to start planning for deeper cost cutting measures in preparation in the event the cost tax doesn't pass because you know our neighborhood city wasn't six they were not successful recently and in the state only seven out of 15 partial tax measures in on june 2nd passed and 80 were failed measures so that's concerning across the state so
051we have to be prepared in the event that we're not successful in november and the governor likes to throw one-time money at problems when he has extra revenue in lieu of raising the base and increasing ongoing dollars so that's helped get us out of the hole temporarily but that's not sustainable solutions so if it's only one-time funds coming in we have to be very careful how those are expended and it's not ongoing dollars so those are things that will impact the budget you have in front of you and so the next step is to approve the budget as is you think any questions thank you questions or comments i appreciate you talking a little bit more about power building reserves and planning or the possibility that the person's tax will not pass and i think
052i hope that we can help our community understand really what's at stake and how much the district has already done to you know cut costs where possible as far away from the student as possible and that we it's going to be tough if our success doesn't pass but i appreciate i think the district is being very very thoughtful and forward thinking about if we if that happens how we can continue doing the good work that we're doing yeah i mean i guess i'll echo some of that i feel better about where we are than maybe i was a few months ago so that's kind of maybe the good news and then i look further out and i still see the storm that's coming at us uh that's sort of the reality that we kind of
053face right now so i think there's a lot to do to really start to continue to communicate that out to folks especially parts of our community that will need to buy into this idea who are not parents or you know may not maybe not have as much close association with the school district so i think there's still work to do on that fund but so i support the adoption of the budget as presented and i appreciate the good work they get us to this point for this year and then more work to come in for us no i mean i think that i i did have a chance to hear from some of you who's leading the um effort for the parcel text i have high amount of confidence they are reading the we're not
054the urgency that was needed so and yeah so hopefully we will be more successful but i i mean i was very impressed so just checking nothing is different from what we saw last week that's correct nothing's different one other thing is if the governor's budget gets approved later this month and it's significantly different then there's a possibility of you seeing a 45 day revision as a result of any changes with the adopted budget at the state um i had two things i wanted to just confirm that i understand correctly if the parcel tax passes we still wouldn't see any new revenue until 27 28 is that that's correct so 26 27 revenue would be three million dollars and then 27 28 would be the amount that was approved in which so we're still grappling with
055and addressing in this budget the fact that even if we get that we still have um we we need to continue to pursue these cost saving measures to address the fact that the current parcel tax is paying less for less than it did when it initially passed um so thank you for confirming that for me and then um i wanted to just talk about the reserves a little bit more um my understanding is if we stay in community funded the recommendation is to have higher reserves than if we were at lcf is that correct yes that's correct the the way the revenue flows if your community funding it comes in two big chunks throughout the year comes in december and then again in april so we have to make sure we have enough revenue enough
056cash flow to get through the months where there is no revenue an lcff district gets consistent revenue month on a monthly basis so that's the difference and that's why you have community funded districts with higher reserve levels than lcff districts and in their words for some reason i have in my mind that 25 is the recommended reserves for it varies from district to district and what the expenses are but that is a safe amount to shoot for as far as reserves if we are going to flip into community funded in future years and we're not everywhere close to that right now and in fact our reserves are projected to decline we're about 18 percent of the reserves are projected to decline drastically if parcel tax doesn't pass but still they're projected to decline even with
057the passage of parcels thank you that's just helpful to continue to frame sort of our budget reality that even with the parcel tax it's not an immediate fix to all of our budget woes and i really appreciate again the cost savings i know it isn't easy when things like legards of hours are cut or positions aren't refilled for but i think as sarah c said we can see that you're making these cuts as far away from the student experience as you possibly can and so appreciate the ongoing efforts in that regard uh is there any public comments all in favor aye such addresses all right um and now we have a resolution related to our education protection account yes let's begin so we talked about this at public hearing last week on june 4th so
058the epa education protection account is projected to be about five hundred and seventy thousand dollars for next year and that's money that's generated from the prop 30 prop 55 which is the high income earners and so we have to designate and make sure that those dollars are going towards salary of educators so that's what this resolution does the documentation questions public comments motion i move approval of 16 second all in favor aye passes and now the approval of the consolidated application for categorical program funding every year annually you are required by a statute to approve our application for federal funding uh this year we intend to apply for title 2a which we have qualified for for many years which is quality and effectiveness for teachers and principals also known as professional development or professional learning
059we use that to uh have our new teachers be part of the induction program once they're hired for the county and also our new administrators and then also title three english learner support which we use for a variety of terms that's for english learners total funding is anticipated to be approximately fifty four thousand dollars sure thanks for your approval thank you public comment i move votes 60s second all in favor aye aye thank you okay 6e approval of updated enterprise salary schedule that would be me again um as part of our efforts to remain comparable and competitive with other uh service providers uh we're recommending the board approved and updated rebalanced salary schedule for enterprise employees as you probably recall that includes preschool and t kelp our after school tk program uh cost for the
060compensation increases are covered by the enterprise account there's no effect on general well i appreciate that we are staying up to date with the market um in this regard and considering this group of employees that are doing such um critical work with these young children and so i would like to be able to enterprise salary schedule update all in favor aye aye that passes uh approval of job description for director of business this is the hon show tonight okay um with the departure of my colleague ralph from the cfo position we have designed as part of a reorganization in the business department we designed a director of business services position and we created to replace the cfo and primarily oversee direction supervision and management of all activities related to business including nutrition and facility rents
061so we're asking for your approval of that job description thank you second all in favor aye aye that passes and now we can move to the approval of an appointment the director of business services well i am uh here to ask the board to approve chris escoto who has served as our financial analyst for the last two years under as he points out three cfos uh as um the new director of business services in an interim basis to begin with that so be some crossover thankfully with ralph chris brings over a decade of experience in finance and accounting during which he was primarily served as an auditor with deloitte he transitioned into school business after serving as a substitute accountant with san Mateo union high school district for the past two years he served as
062our financial analyst chris received his bachelor's degree in economics from the university of southern california a certificate of advanced accounting principles from zeta clara university outside of work he enjoys life with his wife who teaches spanish in the san Mateo union high school district and their three-year-old daughter and i'm asking that the board approve his appointment tonight may i have a motion or sorry for motion i said that i've appreciated chris's the good work and supporting the financial department and i'm very pleased to make the motion to approve this thank you second all in favor hi hi thank you and i'd love to invite chris up to say a few words right um well thank you everyone uh i really appreciate the opportunity to take on this role i'm very happy that you all have
063gave me the vote of confidence to do this i'm very excited and uh look forward to basically working with you all much more intimately now that i'll probably i will be presenting at board meetings um and uh again thank you very much and uh yeah yeah and also thank you ralph for your service to the district this year and wish you all the best in your next role up in millbray correct thank you somewhere north thank you for your support it's been wonderful working with you thank you thank you and welcome chris all right uh now um we will do six h approval job description for a food services coordinator well what do you know that's me again um we've done a great job in our district of developing the fish and food service program
064that can at this point fund a position to help coordinate the nine school site serving areas slash cafeterias which include our schools and charter uh through a joint rfp process with several over school district staff identified a new vendor and revolution foods the new position can ensure a smooth transition collect feedback maintain high levels of compliance and support operations so we're asking for your approval of this new position funded out of that account really exciting really is pretty incredible that we think about years ago that's intimate knowledge yes at the beginning how yeah how scary it was to figure out how to run this program um and just not lose too much money much less have enough to hire someone to coordinate itself um well done and it'd be great to have this person uh
065ditto so uh is there a motion for approval i'll second all in favor all right and passes and our last action item is the approval of our annual declaration of need and that would be me again um this is an annual uh item required by statute uh and it contains possible credential needs and certification extensions for current employees in the process of obtaining their non-emergency authorizations or credentials this is one way in which we can combat what we termed you might remember my lengthy presentation about misassignments back in october this is one way in which we can mitigate those on a short-term basis while people are working towards their their um clear authorization that area um it's important to note that they're a guess they're always a guess um most of the time we'll write
066on most districts tend to over guess so that you're not having to come back and revise this um and the commission on teacher credential requires that you take action in open and this cannot be a consent item it must be an an action item on our board agenda so we're asking for your welcome thank you what is their resource specialist sorry what falls under the category of resource specialist uh well we call them education specialists so these are special education teachers and either uh that are providing a resource program or actually it can also be a self-contained cost all right and now we will go to future agenda items yes we have primarily consent items coming up in july uh but the team will be interviewing candidates for the heather principal job and we will
067hope to bring an appointment to the july meeting right that's good who is at the july meeting great okay uh now we are at the public comment portion of our agenda i do not see anyone in the room there is no one online so we will move on to employee group comments and i don't think i see 100 degrees i know thank you to all of our labor partners for laboring in this weather and getting us through this last week of school and so that brings us to board member comments i don't have much to say other than thank you for a great year um you know hope that all of our employees and labor representatives are off having uh relaxing the evening drink nap you know whatever whatever it may be for a well-deserved
068rest and break from a good year and lots of hard work and thank you to all of our staff and to all of you in the room i know you don't get the summer off but thanks for sticking around keeping things running um and yeah thank you and have a wonderful summer i think maybe the one thing i would add to that is so when i go to comments about the this past year the thing i'm very much looking forward to is all the work that's happening this summer because there's going to be a lot of construction that will happen in the next eight weeks and then beyond that and so i know everyone's hearing up and i think campus is getting turned over evidently here for all that to begin and so i'm just
069very excited to see that progress and and you know so i'd love to hear how it's going when we meet in july whether on the agenda or otherwise but uh you know that's to me the big thing that's coming up right in front of us is all the transformation that's going to be happening in our campuses and i'm certainly very excited for that progress and so when we have another 100 degree day at least for some more of our classrooms they'll be nice and cool and maybe a gym that won't be a thousand degrees when we're doing other events there so certainly looking forward to that um i'm going to try not to get emotional but um today's my last day as a district parent so um thank you i'm right on your heels one
070more year for me um so i would echo a lot of what's already been shared but kind of underscore that i hope everyone finds an opportunity for rest and rejuvenation even if you are part of the summer crew we have a lot on deck for us in the fall as well so it's important to take those moments to pause and to care for yourself too and thank you to all of our staff for a really terrific year thank you uh well i've sent out my letters thanks to many people assisting in this room with a lot of gratitude because we have had a really amazing year and it's true that we have amazing things ahead of us even as we face high hurdles in budget land there's so many good things in our district so
071i wanted to take a moment to thank all of you because you are district parents and have served in many ways in our schools and it makes our schools better but your important volunteer work i mean the spring is amazing and how many of you showed up and were present at all of these events and how much that means to all of us and to the team and then i'd like to acknowledge my team we tell everyone who interviews here that we're working managers we don't just manage people to do things for boots on the ground and it's not always a forgiving work but to amber and chris and megan and ralph and veronica and hans and gen g and people who aren't present gen long i think might be in the cyber world uh
072but we uh we work really really hard we have so much to show for it um and i do sincerely hope everyone gets a moment to take a breath because we have so much to celebrate and so much work ahead um the last thing i'd like to do he's not here but uh dan has served as the union president for 10 years um he's been an amazing partner to hans and i during my tenure certainly and we're really grateful for the partnership um again talking about work that's not easy but the fact that we celebrate good relationships with camila and with dan it's never lost on me i know we will have that with our new cta president but i did want to take a moment to acknowledge that he is here in the meetings
073and often has so many ways that he has supported us great with that uh see i'm having a lot of issues the board will now go into closed session discuss items 13 a b and c i am assuming there's no public comment and closed sessions so adjourned to that we are now leaving closed session and reconvening into open session no reportable action was taken on closed session items 13 a b or c and so with that we are adjourned for the evening at 8 38