001Good evening. Thank you for being here. Welcome to the June 12th regularly scheduled meeting of the San Carlos School District Board of Education. I'm calling this meeting to order at 6 31 p.m. noting that trustee Sarah Katsunaga is absent. Please note that a recording is being made at the direction of the board and the recording may capture images and sounds of those attending the meeting. Next on the agenda is the item to approval of agenda. We are, we do not have any, we do not have closed session so we will be removing items 10 through 15 on the agenda. Are there any other changes, Dr. Frentress or the board? Okay, can I get a motion? I want to approve the agenda without items 10 through 15. Thank you. Thank you. All those in favor say
002aye. Aye. Okay, agenda is approved 4-0. Moving on to item, oh actually sorry, before we get started on the rest of the agenda I'd like to state that the board appreciates and supports stakeholder input at our meetings. Part of our role is to listen to what members of the public have to say. Everyone should have a chance to express their opinions within the guidelines the board has established so that we are able to conduct the meeting effectively and efficiently. During tonight's meeting there will be time for the public to comment on matters both on the agenda during each agenda item as well as not on the agenda toward the end of the meeting. Please wait to speak at the appropriate time. If you'd like to address the board here in person we ask that you
003fill out a blue card. If you're online please use the raise hand feature. According to the board bylaw 9323 each speaker will have three minutes to address the board unless changed by the board. Okay, so now on to item three spotlight on excellence. The spotlight for this meeting is end of year celebration and events and I will turn it over to Jennifer or Hans. Well it will be a little bit of both of us. We did want to take a few minutes to shout out the celebrations of learning that happened a couple of weeks ago and then promotion from yesterday and I will turn it over to Hans to start. Well the first few slides as Jennifer said are from our elementary schools where a few years back we changed from an open house which
004implies that you just go wherever you want and you check everything out and there might be an art show or something else to a celebration of learning and the point of the celebration of learning was really that a student would take their parent or their guardian through what they've learned through the year and it's really evolved into something fantastic while there are art shows I think at every single one showcasing what the students have done either in art and action or whatever other program was provided throughout the year and also gives the students a chance to really showcase their work with their parent or guardian. We also have a few smattering of other slides. Distinguished school we had to get that in one more time because we're so proud but I think that in general
005the kids show such pride when the parents come with them and you see this look on their face like I'm actually going to teach you what I did. They prepared a little packet for their parents. They take them through ABCD. These are your tasks for the night. Even in the middle school they're doing the same thing so while they spend a short amount of time in each class they have an agenda of things that they're supposed to go through with their parents so it's really exciting and fun for the students to be able to experience that and obviously we as parents absolutely love when our students have a chance to be the star of the show so that is the case at every single school. Also at Mariposa they had a a mural painted which
006was special and they did that as part of the year's celebration the end of year celebration so that's super exciting. Arroyo has a similar mural on their building as well and then the last couple of days although we didn't include slides about elementary what we call clap outs which was a new term for me when I got here. I don't know what a clap out was and basically that's just a celebration to say goodbye to the students that are articulating to the next level so obviously at arcade threes that's the third graders and they get clapped out and Heather even has a little promotion ceremony that the parents actually put on and then in fourth and fifth grade at Mariposa and Arroyo there's a big arch and basically it's a rite of passage they pass
007through the arch and they articulate for me in a fifth grader to a sixth grader. I was at TL or at TL in Mariposa today. Jennifer was at Arroyo and CMS so it's very exciting. It's an exciting day all around. Of course the stars of the show are the promotion ceremonies for our eighth graders who are articulating to high school and both ceremonies are really fantastic. They both feature speakers. I know Boris and Tracy said a few words and more importantly the students get to participate at TL. There were four student speakers. How many student speakers did you have at Central? I can't remember now because at Central one of the things I noticed yesterday Hans and I take turns covering each of these but the different unique differences of the student classes and what
008they bring because there were two songs at the Central and my personal favorite was the girl band to back up on Moana song but then there was a lovely duet as well from Wicked so they did have some music interlinks which TL had had in the past and so that was a unique difference that we experienced. And as I said at TL four student speakers all gave very inspiring speeches and I find myself sitting in those speeches saying are these students really in need? Great because they're truly amazing. Not anymore. Such poise. Not anymore. They're finished. Not anymore. And I leave it to over to are there any is there anything Boris or Tracy you'd like to add that you enjoyed or experienced? I guess I can jump in. I mean this was my first
009one of these and I thought it was a really nice ceremony. I will have to disagree with Dr. Francis. I really like the duet musical act but I thought it was you know a good pace for it and I think it was nice to see the graduating class and kind of celebrate them as they move on to and out of the district but so I really appreciate being part of it. That's all. Yeah I mean it was my first time speaking at one of these and it's a different experience but from last year when my daughter was promoted and but yeah it was great. I'm always impressed by the student speakers as well and how yeah great they do and I know that they go through a rigorous selection process to be able to do
010that and they practice a lot but it was a very windy day yesterday too and I think everything stayed up and it was it was a good experience and I spoke a lot more I think towards the parents and about the transition to high school was sort of the theme of my message and just as having experienced that in the last year myself just how big of a change it is to go from eighth grade to ninth grade so yeah that's great. The schools had dance parties afterwards and all I kept thinking as our admin team sends around photos of things going on there were little videos that at 9 45 when I was going to bed that the principals were just starting to say goodbye to their students. I don't want to put you
011on the spot Sarah, did you want to share any reflections as a parent and the audience seeing your student promoted? That's a big thing. It was lovely. I felt like it was it took the time to honor them but it also moved along a ceremony that just drags on forever. I liked how different teachers got up to read names that was nice seeing a variety of staff and Mr. Gomer's speech was really lovely. You can tell how much he cares about his students. Chara as well yes very much. Thank you. All right so most of all thank you to our teachers, our staff, everybody contributes on promotion to promotion at some point during the student's life cycle and we're just so grateful to everybody for all they do on that day. Vicki and Corey you
012know in their last one they talk about it from word go that it's really important that the person coming in knows all of those routines because they do see that as the culminating activity for our students and it's so incredibly important. Moving on to item number four the consent agenda. The consent agenda contains items that are routine in nature and for which no board discussion is anticipated so we act upon them with a single vote. I will check for public comment on consent. Okay nothing in zoom. Can I get a motion? I'd like to move the consent calendar please. Great all those in favor say aye. Aye. A consent agenda is approved for zero. Moving on to item five information discussion. The purpose of these items is for information and discussion only. No board action
013will be taken. Staff will present and then there'll be time to ask any clarifying questions. Okay so first up is teaching and learning update California school dashboard local indicators. Hans. That is me all right. Well this is what we're going to share tonight. Well you have already read about these in the LCAP. As part of statute we're required to also do a separate presentation specifically on the local indicators as they were as they are related directly to the local control accountability plan. I don't know why that is because it's required that you also write about them in the local control accountability plan but that's it's a yearly pro forma sort of item. Just as an overview we'll go through this relatively quickly and certainly we'll take any questions at the end if you'd like. The
014most important part of this slide is that it does there's no way there's no criteria for meeting right. It's not like you pass you fail. This is really based on a growth scale. So are we making progress towards and continuous progress. So a couple of the indicators I'll give you some recent data that says yes we continue to meet this requirement because x y or z. But it's not as if I can't imagine a school district saying that they did not meet or an LEA in general saying we didn't meet the local indicators because these are self-rated and they're rated on a scale that you know is self-determined. While there are some documents you can use to help you make a determination as to whether you're moving forward it's really up to you in the
015end whether you are or you aren't. So there are five local indicators those are them. This is actually a if you click that that is a link this large graphic is a link that will take you to our dashboard for this year for 2024. And so we'll all spend a little bit of time going through each of the five indicators and indicate the evidence we have that says we're meeting that indicator. State priority one is basic conditions and this is really about our facilities our textbooks etc. And based on what we call fit reports so those are the reports that are completed on a yearly basis for each site. Facilities inspection tool is what that stands for. Everybody was at either very good or excellent on those fit reports as far as the criteria on
016that. And also on Williams complaints and we had happy to report no Williams complaints for textbooks or facilities this year. So based on that and the alignment with our LCAP and with the board goals we say we met that objective. Second is implementation of academic standards which as you know is written up about copiously in our LCAP and how we're making progress toward and again in direct alignment with goal one board goal one and LCAP goal two. One example of how we're remaining really up to date with implementation of academic standards is another item tonight to approve a couple of updates to our literacy program and generally on a yearly basis there's something that we bring to you that is an update to a piece of our academic standards or to our textbooks or curriculum
017that we're using so that that is properly addressed. Parent engagement I think I wouldn't use the word ad nauseum but you've heard a lot about our parent engagement and a lot about our survey that we give. There is a very detailed section in the LCAP that talks about our parent engagement but this really is about whether you're engaging with a wide variety of parents on a tool that you can disaggregate and then look at specifics for. So this really is related more to our parent survey which I know we reported out about quite extensively at our board meeting back in May and is again written about quite a lot in the LCAP. School climate here again this is really about this is more about the student survey than it is about this the parent survey
018because it's directly related to school and what sort of climate we're keeping. It also relates to our staff survey again is in direct alignment with a couple with our goals and more importantly with many of our metrics throughout the LCAP address this priority and the previous priority directly and then access to a broad course of study. There is a self-assessment tool that you can use to make sure that you're meeting this goal. Ultimately all this means is that we're offering every student a chance to not just in core curriculum so in the four core areas but in physical education and the arts and in STEAM and we have a robust group of electives that we offer. We offer music TK-8, we offer arts TK-8 and we have STEAM TK-8 so you know with that criteria
019in mind we meet this objective as well and that is our presentation. Happy to take any questions and later on obviously you'll be approving I'm assuming I'm hopeful that you will and we're asking for your approval of the LCAP. Members do you have any questions? I just want to make sure I understand the local indicators are the the categories are the same for every district correct the criteria you use to demonstrate each of them are up to us. Correct so exactly the criteria is the same for every LEA but you get to choose your local measures and your metrics on how you're going to do it. There is a self-assessment tool you can use where there are suggestions made but ultimately it's up to you whether you use those or not. And what is done
020with this information once you report that all these objectives have been met? Well that's the ironic part is that you're supposed to use it in development of your LCAP so it's sort of an ongoing process and it is in our LCAP in a number of different places but ultimately then my next job is to go into a CVE California Department of Education site upload our data and our explanation as to why we were meeting these five criteria and then that shows up on the dashboard as having met in each of those five areas. I will check I don't see any raised hands so we can move on to the next item which is 5B highlights on San Carlos Charter Learning Center. Thank you that's me so as the authorizing agency for Charter Learning Center it's
021important to receive regular updates so we've invited Fran Dickerson here the executive director to provide a brief update on how things went this year and anything we can expect for next year so I invite Fran to the podium to address the board. Thank you good evening everybody. I spared you my powerpoint skills for this evening and I just figured I'd answer any questions you might have but this was a big year for us so some highlights some successes of course getting approval for another five years of operation from the San Carlos School District Trustees was a huge win for us we celebrated 30 years of operation back in the fall and happy to say we just did our promotion ceremony as well on Tuesday evening where we had our largest eighth grade class ever at
02244 and it's also our kind of our max well it's not kind of our max it is our max we can only have 44 learners in a cohort that class was really special to me it was my last fifth grade class that I taught before taking on the executive director role and it was an emotional evening as I gave my speech and many tears started to fall but it was a it was a wonderful evening and it reinforced for me what makes our school special in that CA journey that our kids come and kindergarten and stay with us for nine years and some families are with us we had three or four families that had been with us for 13 years because of the spread of their kids and so people get to really know
023each other in our community it's a big success for us another success when I think about the academic achievement of our learners is really in our multi-tiered system of support that we've been implementing the last few years it's this year we really are reaping the rewards of being mindful about universal screeners and universal design in the classrooms to provide access for everyone and you know we're just intervening earlier and earlier with learners at our school and that's really helping us I also can proudly say that you know we just had our board meeting on Monday night with our local indicators and our LCAP and our budget and so this is very familiar to me what you were all doing tonight but I can probably say that our California dashboard data this year is a celebration
024our academic achievement is high we're also in the blue for both math and ELA one thing that is a bit of a challenge for us and continues for is chronic absenteeism and the kind of the levers that you can pull to address chronic absenteeism or educating the community and providing the opportunity for independent study in the short-term capacity and that's really helped so we've pulled the number down but it's still a little higher than we wanted and as you look at our data that's it's in the orange so that keeps us out of being a California distinguished school that one little metric which is ironic or not ironic but disappointing as we celebrate the successes I do want to raise another I shouldn't say well it is a concern so it's the the fiscal reality
025that lies ahead as all of the costs are increasing for everything and funding is disappearing right so we've lost some one-time funding that we all benefited from for a few years looks like we might be getting some more one-time funding this year which is interesting we'll see if that passes and to what extent but we've always had a conservative mind around budget and so but we also have historically had a compensation schedule that is not competitive in the San Mateo Peninsula area and so last year we took a steps to kind of true that up and we increased our compensation model by about four percent and the projections looked pretty rosy last year but then when we got to the end of this year it looked like trouble was on the horizon on the multi-year
026projections and so we had to recalibrate and so we still increase salaries again this year because we really believe that we got to get that compensation closer that's getting harder and harder to attract educators so our budget and you'll see this soon I don't think it's not tonight but the the new budget plans for an increase in compensation for folks this year to the tune of about two and a half percent but we also have to start looking at reductions somewhere and so we have to kind of true up what staffing we can afford and pay people what they're worth and so it's a hard it's going to be a hard couple of years and I'm sure you all are experiencing similar challenges as the financial landscape changes across our country not just California yeah
027and the not the ironic thing but the sad thing is that I feel like next year is like the is where we want to be as far as staffing goes we've hired someone to be an interventionist and an English language development educator to because our English learner population is growing so I feel like staffing is perfect next year but we're going to have to consider where we can reduce and what staffing is absolutely essential and so that's a tough place to be as a director and something I never want to do frankly but we'll do it I think the last thing I'll just share with you all oh I should talk a little bit about enrollment so projected enrollment for next year is 383 learners which is getting us closer to I actually I think
028it is above slightly above where we were pre-pandemic which is great so 381 I think was our our number 389 I think is the largest we've ever been so anyway what I'm I'm happy folks are sticking around 383 is a good solid number but I guess the the final thing I want to talk a little bit about is in spite of all the fiscal challenges we've got a board of directors that is very well educated on school finance and we take it really seriously we've got a really great set of folks that helped me plan and strong governance at our school so I want to rest assured that we're taking care of this gem of the school of ours and I appreciate being there so thank you so much for your support and happy to
029answer any questions thank you Fran does anyone have any questions or comments Boris uh Fran thanks for for being here and thanks for the updates about charter I certainly share the perspective of you know the charter school being an important part of the Syncros community and I guess the only question I want to ask is you're looking at your landscape and of course we're looking at ours for the rest of the district what are other areas that you would see needing our support on something in the coming year as you're looking towards what's coming your way that's a really great question I largely hadn't I mean besides the support as an authorizer I don't know what else I would ask for I think what's we've always had a really great positive relationship around negotiating things
030as they come up and you know um yeah I don't I don't know what I would ask for okay thanks well thank you Fran oh Sarah you have something no I said I don't okay um yeah I appreciate the update and um glad you have such a strong board and that your enrollment numbers are looking good and there's a lot of a lot of things to celebrate and I went to derby day on Sunday for the charter and the community is also so strong so I think that's also something to celebrate that I don't think you mentioned but I think that's one of your key strengths for school I'm so happy to have this this school in this um in San Carlos so thank you thank you very much for coming that was fun okay
031all right thank you I will look for public comment on this agenda item I do not see any so we can move on to item 5c which is the updates to board policies so that's um me and Jennifer but since Jennifer has stepped out it'll be me um so we have three board policies two of them are bylaws and one board policy the first one is the parcel tax policy and there is currently no San Carlos school district board policy on the parcel tax and given um that we do have parcel taxes in this school district and we'll hopefully have another one coming up soon um we felt it was important to have a board policy so um we looked at the CSBA 2021 for um yeah um how to how to craft it and
032we didn't make any edits to the recommended policy um this is one of these I mentioned last week I guess at our board meeting that uh where a resolution requires more than a majority vote um so that's I guess worth highlighting that when we do bring the resolution to the board it will have to have at least four people voting um and then the next two are board bylaws one is on attorney and the other is on legal protection our board policies are from 2013 and so CSBA had ones that were from 2023 and 2025 respectively for those and there was nothing that nothing substantive um that was changed and nothing that we altered either for either of those policies and I should I guess I should also say that um for those two uh
033Jennifer also contacted our council county council just to make sure that it was in line with sort of how we do things and how and so nothing too exciting there so those are the three four policies that we're bringing to you today for first read do you have any questions or comments sorry I went ahead yeah sorry I was gone I did want to say that um protection for the uh for trustees is part of ed code and so it's sort of pro forma then to detail this and um the bylaws but we thought that made sense to do it since um our our council is uniquely positioned because he also serves on a board himself and is responsible for policy in their district and he said that just is something that most boards do
034okay no questions or comments okay great now so these will come back on the consent for approval as is okay I will check for comments or about board comments I'll check for public comment I don't see any so we will now move on to item six discussion and action the items in this part of the agenda will end with a board vote prior to the vote staff will present and briefly describe the decision the board is being asked to make and then the board members can then ask questions comments have a discussion we'll take public comment and possibly deliberate more and vote I do think that a lot of these are stuff that most of them actually are things we talked about last week and now are being brought forth so um but if you
035have more questions I guess you can ask them today too so the first item is 6a approval of the 2025-26 local control accountability plan and budget overview for parents and I will give that to me and it's the moment we've all been waiting for um we're presenting with the final draft of the 25-26 uh local control accountability plan including a budget overview for parents and tonight for your approval um as you know we've done copious um work throughout the year providing you with teaching and learning updates and progress monitoring and we provide you a draft back uh last week for the June 5th meeting following your approval the LCAP would be submitted to the San Mateo county office of education and ultimately gets approved by their school board at which point it becomes final we've
036incorporated any any and all suggestions that the county office had and are ready to have your approval and resubmit to them thank you Hans does anyone have any more questions or comments on this item okay I will check for public comment seeing none can I get a motion to approve I'll move approval with LCAP I second okay all those in favor say aye okay um LCAP approves 4-0 next item is 6B uh adopting the 2025-26 San Carlos school district budget and that's Ralph yes thank you uh this is an action item to approve the San Carlos school district budget for 25-26 as presented uh last week during public hearing um with no changes there were no recommended changes or adjustments made to last week's presentation so we are asking the board to approve the 25-26
037budget for the San Carlos school district thank you Ralph any questions or comments okay I will check for public comment seeing none can I get a motion to approve the 25-26 budget second okay all those in favor say aye aye okay the budget is approved 4-0 now we'll move on to for I'm sorry 6C approval of resolution number 19-24-25 for education protection account Ralph yes that's me again thank you so this is an annual resolution that confirms the total amount that district receives for education protection act that was created by prop 30 in 2012 and later renewed by proposition 55 in 2016 that is a special tax for high income earners which is part of the prop 98 funding formula for schools is intended to be used for teacher salaries the 5.5 million dollars identified
038as san carlos's portion for this um education protection act is defined in the documentation and uh earmarked and spent on teacher salaries so this was made available a public hearing on june 5th and we are now requesting the board to approve the resolution confirming the EPA funds were correctly allocated as mandated by the education protection act thank you Ralph do I have any questions or comments from the board okay I will check for public comment seeing none can I get a motion motion to approve thank you all those in favor say aye aye okay um the EPA is approved the resolution for the EPA is approved for zero okay now we'll move on to 60 approval of the consolidated application for categorical categorical program funding um that you again yes I can check that one
039so uh this is a requirement uh to have the uh consolidated application application approved by the board we have over 50 english learners in our district so uh it is our intent to not only apply for funding for title three english learners and support for the needs of the english learner program but also title two which is supporting effective education as well and so the total funds here are 50 to 55 000 is what we'll be eligible for and so this is like I said required to approve the application process by the board for us to continue with the categorical funding request thank you Ralph um are there any questions or comments on this item from the board okay do we not apply for the other ones because we're not eligible or it's not worth
040the paperwork to get a little bit of money yes and yes they're the best of both the dollar amount is not a significant amount of money and it does take reporting and the time of to complete that partner application I'll give you a little bit further information we we back when let's see seven years ago when I started we did qualify for title one then we didn't qualify for title one for five years and then somehow last year we qualified then to title one um and preliminarily we might qualify for title one it's a very small amount of dollars and as well said there is quite a bit of reporting that's required to use those dollars um and given the state of federal funding we don't anticipate that that would be a good place to
041grow with this question okay no public comment in this zoom so can I get a motion to approve I'll move approval second okay all those in favor say aye aye okay approval to consolidate the application for categorical program funding is passes four zero okay now onto six e approval of screener for reading difficulties and supplemental adoption of foundational literacy skills program I think Hans will introduce Leah do you want to sit here do you want to sit here do you want to go to the corner if you'd rather go to the edge of the table all right okay well tonight we have a couple of exciting events in our literacy program happening our purpose tonight is to add enhancements to our already strong literacy program you had a study session back in February that you
042probably remember where we did a variety of different activities we talked about both of these items both the screener and the foundational skills program that we're recommending for a supplemental adoption the the screener is a mandatory adoption by the state in order to move forward in your literacy program for next school year you have to adopt one of the recommended screeners so leah and kim are going to go through the recommendations of the committee in each aspect and give more details all right so um this is where we are now and then what we are hoping to do in the future um so we would like to both adopt the universal reading screener which will go over as well as our supplementary um foundational literacy skills program which kim will talk about um and then
043we know that in a year we will be looking to adopt a new ela program which will um hopefully align nicely with the supplemental edition that we've been using we don't know for sure it's a year that was and the rumor has quelled it comes like now two years out so probably more like 27 28 so even more uh need for this supplemental tool all right so this is just the uh language from sb 114 which is the mandate that hans was referring to i think the most important thing to know is that in our district we have been using a universal screener for many years now the screener that we have been using is called dual uh dibbles um which is part of the m class tool so there's different um pieces of that
044assessment um but this is a tool that we have used to screen our early readers um that and they may be flagged for needing more support in reading um and so something that we want to educate our parents and community on is that while this might be a new mandate from the state it really is something that we have been using um to help inform our interventions and instruction for ela um the list of screeners was uh produced in uh it was actually december 30th or 31st it was right at the end of the year um and there were uh four screeners that were available to us and so i'll talk a little bit more about what that process looked like um i think we can go to the next screen here um so our
045reading screener task force included all of our literacy associates across all four of our elementary schools including teachers from k1 and 2 classrooms that represented each of our school sites and then kim and i uh led the sessions we ended up meeting four times the first time was to help educate the team about what the mandate presented to us what we're already doing looking at our student demographics across the district um and then uh the rest of the three sessions were about diving into the different selections that the state offered and using an evaluation tool to determine uh which one we thought might be best for our district all right so there were four like i mentioned from the state approved list and after looking at all four options and looking at our student needs
046we decided to pilot amira m class which is dibbles and multitudes roar is actually a screener that we got to pilot last year um and we did this starting in our summer school program and then in some first grade classes throughout the district um and from that experience in that pilot we knew that it wasn't going to meet the needs of all of our students um they did not provide a spanish version of their screener and they did not yet have anything available for kindergartners um and i know they were in the works of that but because of those reasons we decided to focus on m class uh multitudes and amira um so the evaluation tool uh the the county office of education actually provided a lot of nice templates for us to use in
047determining which um screeners might be best for our students and we looked at these five criteria across the board so uh teachers while piloting considered the details that went into preparing to administer um training that took place or needed to take place um the actual administration of the assessment what that experience was like both for the teacher the administrator and the student taking the assessment um they looked at the scoring process and the reporting and then also the equity and access that the tool provided or did not provide for each of our budding readers okay so next slide so using those uh criteria we looked at all and wanted to take a deeper look at multitudes multitudes um was able to have uh risk identification factors for all three grade levels knowing that the stages
048of reading are going to look different in each grade level it was nice that they were able to distinguish those points um if you recall from our study session the scarrow borough's uh reading rope um those different components of what it means to be a fluent reader um were all assessed in some acts in some way with the multitudes test we found that it could be conducted both in english and spanish for our spanish-speaking students and that it provided a lot of accuracy and that it the predictors that were indicated from doing from using this tool could benefit our instruction and intervention moving forward and this is just a little bit more about multitudes now all of the screeners that are state approved do require a parent communication um portion um and that is different
049than what we have been doing we've been using dibbles really internally to help our teachers and literacy associates um drive our instruction and interventions um but the parent facing uh portion of this is new to us and so looking at what those reports looked like and what the parents would be seeing was another um piece that we wanted to consider so um it's nice that this platform allows uh information to be sent out in the language you see here um and that wasn't the case for all of the screeners provided um it gives parents a range as to where their children are scoring in terms of each indicator or each predictor and what we want to add to this parent facing um information is really that this is one uh measurement it used in determining
050a student's proficiency in reading um and highlighting for parents where their child is showing strengths where they might need some more support whether that support would be universal you know this is what all kindergartners are learning um or there might be some indicators that we want to look deeper in um but being that this is a screener that takes place in the beginning of the year this really would be one factor looked at um against all of the other tools that we use for reading assessment from the district all right so um at the end of our presentation we will ask for um a recommendation of using multitudes for our reading screener for our k through second grade students so now kim's going to talk about our literacy skills program pilot perfect because now we
051have this universal screener and then we'll have all these results in addition to the other ones that we've always had and then where do we go next and as you remember from not too long ago when we presented to the board about university of florida literacy and institute program all the different ways that it addressed the learning of our foundational skills so we'll take all those results from the universal screener and be able to help the students with this foundational skills program that we're recommending so we started in 2022-23 with our literacy associates piloting and then we went in and had some teachers that also started piloting in 23-24 with some good results and then this past year we had a much more widespread pilot at our rundle i think every k1 and 2 teacher
052tried it out and we're using it and with great results and you guys got to see so many different ways that was used at our study sessions so i won't go too much in depth about the program but it does you know have all the things that they need for foundational skills it's a systematic explicit and consistent program that will help the students learn everything on that scars portal rope in the foundational part it is focused on pre-reading skills for the k as well as the standards of kindergarten and first grade so that they'll be getting assessment every time they have like a week they get an assessment like you learned before that to kind of see where they're at in addition to the big summative assessments that we have at the end of each
053trimester so they'll have this systematic learning in second grade first grade kindergarten on these skills and in addition to our other reading curriculum in those grade levels so we're hoping that this will help lead parents when they get this universal screener and they'll say okay now we're you're going to go we'll have this foundational skills curriculum that all the students in all the case one and two will be learning from the teachers this great program and then they'll also have an area at the reading club with the associates if they need even more support so we'll have these programs to explain and help the teachers will get some training on them and we're hoping that this will really help support all the learning and reading coming up so it's a great program i've seen wonderful
054progress in the last year with the teachers that have been using this and the students excelling in their foundational skills and we've been like leah said already having some of the dibble screeners and we could see those foundational skills grow so excited to recommend and the adoption of the supplementary you play all right well with that thank you first to kim and leah for leading the groups much appreciated i think this the systematic nature of this program is one of the things that's really strong about it and it it provides our teachers also i won't say it's easy because nothing's easy to teach but it is very user-friendly and it's not super intensive in a big ad and the results that we're seeing in terms of the data are very prosperous with regard to how
055students are progressing through the curriculum and the gains we're seeing even though it sounds like it's not a game we're seeing less students that need intervention than we were prior to its use which is exactly what we see with that i have to take any clarifying questions that you might have and then we ask for an adoption on your part does anyone have any questions yes yeah okay so super excited they were at the point of adopting these i am wondering for the screener are there teacher reports that are helpful to inform lesson planning and going on in the classroom i think we saw like a screenshot of what that right we just spoke to some of the parents in this presentation but there is a report that is teacher-facing as well and the multitudes
056platform has ideas for lessons if a child is showing a deficit in a certain area these are the things that could be integrated into the construction so there are tools for that yeah and then are there costs to either of these tools that we should think about the beauty of the uFly program the reason the reason it's i think it's getting more widely spread for districts that are not going through an an actual literacy adoption some of our basic aid friends have actually adopted new curriculum because as you know the state is not providing funds to do that anymore you have to save your own money to do it and those districts we're not afraid of well if it's three or four years out we'll just spend the money again in three or four years
057if we need to because the rumor has it that you must then be you must be adopting something that's on the list that CDE is approving we are not in such a category where we have extra dollars to throw around so we have dollars set aside for math and for language arts as you know the beauty of the uFly is that's very low cost and it's so that's very conducive we use lottery money to purchase it and we don't have an issue with that the screener for multitudes is covered by the state it's free and we did receive some dollars i think it was about 15 16 000 for training so any associated training we might need to do whether that's to pay teachers to come after school i know we're having our first training
058as part of our pd day but we do have some funds that we get to use for that the beauty of it as i said is that it's no cost a mandate that's actually funded i've got that that's amazing that you've touched a little bit on my last question which is what is the process to orient staff to we're so fortunate that we've had all these teachers that are piloting it they've become experts as long as well as our literacy associate so they're going to lead our first pd when we come back in august and and train the the teachers that have not yet used it and then also those that would like to go deeper yeah i think the literacy associates being on each of the sites too will be a point person for
059continued support coaching and then kim and i will also help support the other principals so that they can support their their teachers too but i think after our august pd day we'll have a better understanding of what follow-up support will be needed just really quickly and trying to better understand the recommendation on the screener thanks for the background on kind of the process but i'm kind of looking at the criteria and considerations that you listed in terms of you know that were looked at and is there are there specific ones that are those that multitudes sort of sit out above the other two that you can sort of point to why that one is the best one and what were the other ones lacking before i'm going to also add my question because it's related
060because i when i would have thought what when you saw dibbles was on the approved short list and you were already using that i would think that the preparation to train and stuff would have been that would have scored pretty high there so i was yeah kind of curious like where how multitudes stood out on those different so the dibbles that we are currently using is pencil and paper scoring and so it's manually done and then our literacy associates support teachers and uploading those scores into our system and the m class that is part of the pilot is completely digital and so the act of administrators administrating is very very different than the pen and paper and while multitudes is also digital it's a lot more user friendly and that's what the teachers reported um
061the training that would be needed to help our teachers feel comfortable administrating administering the assessment would be a lot more arduous than multitudes and another factor was that dibbles was not covered totally by the state and so that was a factor to consider um and i think preparation to administer was also a bit of a less of a lift than dibbles was so i think those were the main things anything else yeah that was equity and access were pretty comfortable and the timing of what it takes a time each student was at pretty similar i would also say it doesn't mean that we couldn't use dibbles for another purpose yeah right like it's another data point to use this is the one difference in that we've been using with dibbles is we've only been using
062it with students that first of all we screen all the kindergartners in the first half in the second half of the year but after that we don't screen everybody we just screen students that were below level um and the new requirement says you have to screen everybody um and so the in that way multitudes is a true screener think of it as as a filter right and then as we come out of the filter if we need more information we might administer a dibbles figure out well what does dibbles have to say that might be different from what multitudes or how might that lead our next steps so that's another thing that i know we were mindful of as part of this process and really the the criteria of scoring and administration really go hand
063in hand when it's in this digital model because you're essentially scoring as you're administering it and it seemed to be a lot more user-friendly for multitudes like that if i may um because everyone does might care a lot about literacy and i know a lot about literacy um i don't think sorry the multitudes actually has longitudinal external gold standard search behind it which is not true maybe in the other tools and that's an important thing to our district and so we did examine that um it is one that we've learned about from our partnerships with stanford because the developers originally were at stanford but anytime a tool comes to us and doesn't have external research we do look at it a little differently from the one that has external research i'm fine with our students
064being guinea pigs and doing that external research but i was delighted that in the other criteria multitudes also was winning ROAR was one where we were part of um what was trying to develop longitudinal research that was why we were testing ROAR in the summer of 23 i think it was and then we used that last school year as well so we provided some data to that and it also told us that it wasn't the right choice thank you okay um i don't uh are there any public comments in zoom i think probably on the last um okay so i think now we can move to approve i i think do we need to be specific in our motion to say where we are we ask to approve multitudes for the yes and then you
065fly for university of florida literacy institute foundations that would be great okay um two different motions or you can do that you can do in the same one yeah so i move approval of multitudes as our universal screener and the you fly university of university of florida literacy literacy skills program as our supplementary program thank you sarah second second thank you boris can i um all those in favor say aye okay um the both of those are approved for zero thank you thank you all right now moving on to 6f the approval of resolution number 20 24 25 approval of standards for local certification of universal transitional kindergarten teachers and that would be me thank you tracy um i think the major point of this is it allows us to do to put in for
066a permit that we otherwise would not be eligible to put in for as of august 1st 2023 all tk teachers that were hired needed to have a valid tk teaching credential which includes 24 early childhood education units or a commission on teacher credentialing issued child development permit um in order to fill all of our openings throughout the state a lot of us are struggling with finding people that qualify under all of that all of those criteria um and this resolution allows a liaison pass the resolution to apply for a one-year emergency specialist teaching permit in early childhood education which has now become the acronym etk emergency tk permit um on behalf of the teachers that don't meet the criteria um provided that they participate in our required professional development locally and also required that they
067are pursuing those units in some way shape or form um it's really important to note though that regardless any uh teacher that is eligible to teach in a tk classroom is required to hold a baccalaureate degree so a ba as a minimum criteria uh that's the starting point and from there uh we we generally what we're seeing is we're seeing folks that have a multiple subject credential that allows them to teach k through six in a self-contained classroom and some of them want to teach tk and they don't have the ecds or and they certainly don't have a childhood permit it's very rare for somebody who is credentialed 15 20 years ago to have that so it allows us to apply for this one-year permit so that then they would be eligible during that year
068and hopefully by the end of the year then have the commensurate teaching credential thank you hans what question yes how many of our current teachers are not don't have this credential and would be kind of taking advantage we're very fortunate that all of our current teachers were either grandfathered in because they started teaching tk prior to 2015 or they came with this criteria we do though remember that we're adding three tks this year and we well we've had we had as many as five openings for a variety of reasons we filled two of the five and at this point we feel like we need this resolution in the event we might have to apply for the permit thanks is there so is the plan that they would complete early childhood units during that year you
069can apply for it more than once but certainly that would be our desire and we have a partnership where by which so one of our new teachers that was hired has a multiple subject credential that's what she got in her program and she does not have i think she came with 12 and you need 24 so she's going to enroll in the program a partnership we have with the county and folio college and we'll get the large majority of those units this summer however she would not qualify on day one of school as having the proper permit so we'll need to file this for her any other questions no thank you um can i get a motion a resolution oh sorry thank you for checking we'll move approval of item six second all those in
070favor say aye aye okay um six f is approved for zero final item in this category is 6g approval of revised job description title and salary schedule for supervisor of facilities maintenance operations okay and that's me again um you might recall that back in january uh we had initially beginning of the school year in the last several school years we had a director position in the facilities maintenance operation and transportation and upon assessing our needs we actually downgraded that to a supervisor of facilities maintenance and operations took off transportation all together and lowered the duties after sort of a pilot period of figuring out what exactly we might need and assessing our needs so that we can make sure that our current projects are happening while we're simultaneously completing projects for measure of h we
071are asking for a sort of a reclass almost if we would this this was a csa position we'd be coming to you saying we've increased the duties and therefore we want to increase the pay so similarly this is a management position so we are placing some of the previous duties that were on a director's job onto this um this job description as was outlined on the item and this will allow us to simultaneously continue our current projects that are not related to measure h um and ensure that our our other facilities stay in good repair for highlighting what you already revised you got it you got it we have a learning program continuous improvement okay um no other questions from the board okay there's uh no public comment requests in zoom so can i get
072a motion i'll move up to the level of the revised job description what is now the manager of these maintenance operations can you add the salary schedule and salary schedule yes can i get a second okay all those in favor say aye aye okay uh job description and salary schedule and title are approved for zero um okay now we're moving on to item seven which is future agenda items yes uh we have a lot of consent items that the board will consider in july and then we are preparing for a retreat as well in august yes point of order so if i but for the um board retreat if we've settled on a date do we need to bring that to some kind of a um approval thing at some point okay okay that was
073changed um signify that on the top okay great okay um moving on to item eight communications um first item is six eight a public comment um so we've reached the portion of our meeting set aside for comments for the public about matters not on the agenda but within the subject matter jurisdiction of the board under board bylaw 93 23 comments are limited to three minutes unless changed by the board since you are addressing the board on a non-agenda item please be aware that the provisions of the brown act prohibit the board from having a discussion with you or each other on your comment we will also not be responding but please know that we are listening and taking note and appreciate what you have to say okay um got all that but i there's we
074are really the only ones here guys um so we can now move on uh i'll check zoom but i think zoom is also um and moving on to 6b which is employee group comments and i do not see any of the employee groups represented in zoom either so we can move on to item nine comments so 9a board member comments um we will be just speaking to each other yes which is fine these can be things that we want to share with each other about what you've been up to or yes i do know that a lot of people watch board meetings okay after board meetings because this could be the time when people get their kids home from sports and they're making dinner and many people comment to me on items on the board
075that they watch in the video okay yes all right we are yes recording ourselves for future viewership by millions so okay boris you look like you want to talk i have something to say uh without consideration for future viewing but uh for uh current conversation uh i guess uh it's inspired by the student promotion speakers yesterday um i guess i look at you know today's last day of school and so i i'm in a reflective mood and so i just want to say that i appreciate the welcome that i've received over the last six months since running the board as we kind of finished out this school year um and i feel like i'm feeling like i'm slowly catching up to the train i'm almost there uh so excited uh to get to the summer
076and then to kick us off into next year so thank you for everybody uh staff board members um is the school community um it's been a really exciting time so thank you boris i can go um this week i had the the joy i would say of going to arroyo and watching what project-based learning really means or seeing it live is probably a better way to put it and it was really exciting um and it was energizing for myself i was telling um dr pentress that you know these moments when i go back to my day job it's it's very energizing to just see the creativity from and collaboration and ways of working things that we try to get adults to do seeing it at a younger age is is always uh energizing but it
077was good to see there was there was several dimensions of cross-pollination that was in action which is there were kids in different grades in a single team had uh kids from different ages um different grades um math and different um arts like all kind of combined into one project base so an example was i played i what i would call a version of snakes and ladders but it was completely done from scratch like they had their rules built um they even had the artwork done really well um so it was it was a lot of fun to um see it in action um shout out to two teachers teacher angela norton and shelly murphy that um kind of had both classrooms going at the same time and i think one thing that i was reflecting
078on was it was really cool to see a lot of parents there getting to connect with um their kids and seeing kind of it come to fruition um i know my son's just about to start tk but you know in the last few years when he started daycare at five months old um we would get you know app alerts all the time about what what he's doing right and then the more and more he progresses you get less because you know you have to let go to some extent so i think it was nice to see that you know even in the school system where you don't get up you know you don't get updates because you just can't they're learning so much and you see periodic um progression there's these these moments of kind
079of connectivity for the parents to see the kids in action um i think we you guys talked about the learning celebration day sounds like was another one just having these moments where parents also feel connected and can see progress is is probably um was one thing i was just looking around and every parent was like so excited watching what their kid has been doing because they're probably talking about it so that was really exciting to see and thanks for uh having me there thank you i want to thank our hard-working district office staff for getting us through another very busy very fast-paced year um some of you were new we just jumped right in or taking on new roles um and so i think you're a group that doesn't always get publicly thanked because they're
080more behind the scenes but really do appreciate you and you make our jobs easier by being such excellent professionals in what you do so thank you and i hope you get time to rest and rejuvenate at some point um so i had a very busy yesterday i went to three schools um to welcome wednesdays like the big school-wide um assemblies and one was at white oaks and i'll let jennifer talk about that because i think it's more her um accomplishment or not not not her alone but working with a bunch of other people to do that but that was really nice and such a small quaint community of kids and then i shifted to arundel which almost had like double the number of kids um and the reason i went to arundel is because i
081found out that connie heslink announced her retirement and she was my son's second grade teacher and she taught at arundel for 27 years and they had a nice poem um for her and by all the second grade teachers read kind of um different stanzas and then they had a parent come and speak and the parent had two daughters who had miss heslink and the parent herself also had miss heslink yeah so i talked to connie afterwards and she's like that's when you know you have to retire you taught the parents um so that was really great and i enjoyed that and then of course i went to tl's promotion ceremony which we already talked about and um yeah i think i think the other thing i wanted to share was you know my son is
082a on the debate team at tier at linda and i think people are always so when i tell him to help tell my friends or whatever that he's doing debate they're always kind of surprised that they're like where is this public middle school kind of you know they're kind of surprised and um i just think it's a real um amazing opportunity for him and he's heading to demoine iowa next week to compete in nationals there's probably about um 20 yeah 20 i was gonna say i have like a couple dozen people going kids and parents going and um i think it's it's great so i just wanted to shout out shout out to marty day for making that opportunity possible for so many kids and then yes i wanted to thank those very successful 24
08325 school years i wanted to thank the teachers the classified staff school administrators district office jennifer hans the cabinet the substitute teachers and the substitute classified staff parent volunteers pta leadership um all our community partners uh like i won't name them all for such a successful year and i also wanted to thank the board and also veronica for um having such great um meetings this year and especially wanted to cue and boris i was looking back to see when you guys were appointed and it was just like five months ago i think right um and you you guys have just dove in and it's been great to have you here and we just wanted to um hope hope you um having a good time and just appreciate that you're here and you know that we
084miss sarah we're looking forward to having her back um in july so and i hope everybody uh has a wonderful summer so with that we'll move it over to nine b superintendent clements thank you uh well we have two items i will start and then hans has something to share i was really excited this week at the announcement of the elks foundation scholarship program this is a project that is being funded but funded by a very generous donor who's done a lot for our district who has fondness for white oaks because white oaks has educated four of his children over many years it turns out his children are four years apart each one of them so he has been a member of the white oaks community for a really long time and wanted to have
085a legacy project and i've long wanted us to have a career ladder opportunity with tuition reimbursement i'm really proud of the ways in which our district has found ways um to support whether it's through residency programs or partnerships with the county office of ed to grow their careers with our district um just in the room tonight you had former teachers who are principals former principals who are coos um and yet sometimes what inhibits that progress is the expense of tuition and so the scholarship which will be through the uh skef through the education foundations endowment um where it can grow will have distributions um the way we're designing it is that it will be available for many years to come and people can apply for scholarships of up to 5 000 for tuition reimbursement to
086advance their career so details to follow on this but big shout out to uh dan elks of the elks foundation the mother of his children claire tessa jacob and isaac uh and the community of white oaks uh that has educated his children is building this scholarship program that is consistent with our board goal number four it will also help with recruitment but to grow educators across the district that can be available to a an aid who wants to become a teacher for instance so really super excited about it and a project that will evolve a little bit with the help of leah and kim who were beloved teachers and principals of their children um who will work with me on all the details so uh excited to share that with everybody and then if we're
087to hunt tough act to follow um but uh just we're excited about we reached a tentative agreement with scta earlier this month back on the third of june and details forthcoming but i think what we wanted to highlight was how excited we are to have come to a tentative agreement previous to the beginning of the next school year so this is for 25 26 that ensures that we're starting the year with a an updated contract uh so we signed that it's a three-year contract that we signed and there's updated language as well as we've agreed on the compensation um and health and welfare and um that's not always the case and when we can do that it does uh show our commitment to planning with our folks in mind instead of thinking about them later
088on like oh yeah we better find something for you know our employees um it really speaks to that board goal as well of maintaining fiscal sustainability and at the same time retaining um high-performing and student-centered collaborative workforce so it's exciting it's a tribute to our um great relationship that we have at the table very open collaborative conversation uh that has evolved over the last three years to be something where we're solving problems together and really thinking about what's good for all of our employees uh for all our teachers um and we're able to come to some really great solutions um and stay away from language that's too strict um really thinking about things together about what works for us as St. Carlos so it's a great position to be so we want to thank you
089for your support and are excited about ongoing relationships with uh both of our our groups our major groups thank you congratulations let's speak to you okay um now we will adjourn because we don't have closed sessions so we'll just adjourn totally and have a great summer thank you