SCSD Regular Board Meeting 6-5-25

001Good evening. Thank you for being here. There's someone. Okay. Welcome to the June 5th regularly scheduled meeting of the San Carlos School District Board of Education. I am calling this meeting to order at 631 PM, noting that Trustee Sarah Casanago is absent. Please note that a recording is being made at the direction of the board and the recording may capture images and sounds of those attending the meeting. Next on the agenda is approval of the agenda. Are there any changes to the agenda? Dr. Fentress or the board? No change from me. Okay. Is there a motion to approve the agenda? So moved. All those in favor say aye. Aye. Okay. The agenda is approved 4-0. Before we get started on the rest of the agenda, I'd like to state that the board appreciates and supports

002stakeholder input at our meetings. Part of our role when we value very much is to listen to what members of the public have to say. Everyone should have a chance to express their opinions within the guidelines the board has established so that we are able to conduct the meeting effectively and efficiently. During tonight's meeting, there will be a time for public to comment on matters both on the agenda during each agenda item as well as not on the agenda towards the end of the meeting. Please wait to speak at the appropriate time. If you'd like to address the board here in person, we ask that you fill out a blue card and if you're online, please use the raise hand feature. So next on the agenda is spotlight on excellence and I'll have Jennifer Fentress

003introduce the item. Thank you. I am thrilled that Suzanne has agreed to come and talk with you about our artificial intelligence AI task force. We started this task force in 2324, forming it essentially just to begin our work embracing all the promises and opportunities of this innovation. Suzanne, principal FAST, had already led a lot of our innovative work around STEAM and has been leading this task force. Members include myself, Amber Farina has been involved, Theresa Fox, Shiru Galati and Jennifer Gabri. And tonight, Suzanne is going to highlight our accomplishments and share a little bit about the STEAM work that we expect to scale in the fall. So I will turn it over now to Suzanne. Thank you. Thank you for having me. So nice introduction. So thank you. So yeah, we wanted to kind of

004do some work this year around generative AI. We see that it has been impacted really everything that we do now. And so really we wanted to look at how it could be impactful in education, to transform the education, to offer more personalized, engaging and accessible learning experiences. Obviously, we also wanted to really look at the academic integrity piece, because that's been a big part. Data privacy and security was really important for us. We want to make sure that we're not putting our student data out there when teachers and students use AI. And we wanted to make sure there was a professional development piece built into this so that teachers would feel comfortable using it. So our goals for this year were, first of all, to create the task force. Then we wanted to really evaluate

005district policies around AI that include appropriate usage in the classroom and across the district. We wanted to create a professional development plan to support teachers and then explore the generative AI tools, firstly with teachers. And then we actually rolled out a couple of student pilot groups, and I'll talk a little bit about those. So first of all, the task force, as Jennifer mentioned, it's made up with some district administrators, principals, and then we also have a variety of teachers from different levels, both starting all the way down in kindergarten, all the way up through our eighth grade. So we had a good selection of teachers at different grade levels that were there, and also a tech associate. We started by looking really at some of our policies, and Jennifer Gabri did a lot of this

006work just making sure our board policies did look at AI in them. And so there were three that you guys actually looked at this year. It was the employee use of technology, the student use of technology, and the academic honesty piece. So we just wanted to make sure that those aligned with the data privacy and security aspects of AI. We then created a PD plan. So first of all, principals spent time at our own meetings learning about AI ourselves. So we kind of took turns sharing what we've learned through various professional development opportunities that we had taken ourselves, that we then shared with the other leaders across the district. They then took that back to their staff, and that's kind of how we first rolled it out, was just teachers. So they could use it

007to maybe enhance lesson planning, looking at differentiating some lessons, maybe helping with some comments or emails, really helping to wordsmith that. So we really worked with teachers. Where I really saw it being impactful though was with teachers was with lesson planning. We did several activities at our staff meetings where teachers would just create a lesson plan. They'd be like, okay, these are your goals. We actually practiced it using the learner profile. So we would pick a learner profile specific skill and say, create a 30-minute lesson on this for this age group, interactive, hands-on, exit tickets involved, and it then created it. And so teachers really saw how powerful it could be to help save them time so that their time is spent really with their kids and engaging with their kids and not on all

008this other lesson planning activities, because we really see now that there are so many opportunities for that to happen using AI. So we used a variety of different programs, Gemini, Copilot, CHAT, GBT, Magic School, School AI, and Brisk AI were some of the programs that we used at various sites. And then we then decided that we also wanted to create differentiated opportunities for our students. We had an opportunity at the Conmingo Lab School, the Con Lab School. So we went there to kind of explore what they were doing with their students. And then we also had some PD for Magic School AI. And so we rolled that out in a very small pilot to students that involved teachers being able to push differentiation activities out to them. And then the program actually then adjusts it

009based on how they're doing. And I'm going to talk a little bit about that. But we really saw a lot of feedback, especially with writing. So students can actually put writing in and then it will give them tips for the writing. It doesn't do the writing for them. It just lets them know what are some suggestions on how to improve their writing. And we found that to be really powerful for students to want to really nail down what they needed to get done. So here are some ways that our pilot teachers have used it around the district. They've used it to upload rubrics and score essays as a way to double check teacher scores. Students have used it to strengthen their opinion argument by interacting with a chat bot, almost set to be an elementary

010principal. They've gotten feedback on essays and they've assisted with research. It also allows them to make exit tickets, really helps with communication, generating writing prompts, fun facts and research. It does help create worksheets, but really it's that modifying of the lesson plans. If you need to take a lesson and differentiate it in three or four different levels to a variety of kids in your classroom, it really allows you to do that. And that's one of the things we really saw that was powerful about it. It allows you to brainstorm ideas for activities, schedules and classroom projects. I know that I've used it myself for staff meetings. Occasionally I've been like, I need a fun activity that lasts 15 minutes that involves staff engagement. I think I also used it to create like a treasure hunt

011for staff at one of our staff meetings. So I think it just has a variety of uses and it helps break down big ideas. So here's one example from a fifth grade class chat GPT. This teacher said that she's currently using it to help me plan out and reorganize myself better for next year. For instance, the past few days I've been using it to figure out how to better improve my binder system. It's been crazy helpful. So our next steps really when we look to next year with that is we really want to continue with the professional development plan to support teachers because although we had a lot of teachers on board with it this year, there's those that are right on board. They love technology. They're always at the forefront. They want to try

012the latest and greatest. And then we have some teachers that want to step back and they're a little nervous about trying new things. And so we want to make sure we have a thoughtful professional development plan for all levels of teachers. We want to explore more of the generative AI tools with both teachers and students. We have a pilot with two programs and one of the decisions that we'll make next year is which one do we want to roll out in a larger basis? Do we want to go with Come and Go or do we want to go with Magic School AI? We want to create a district framework that really lays out both the safety privacy and also how this might work both for teachers and students. We would like to have a communication

013plan. One of the pieces that we didn't really get into this year was communicating a lot of this out to parents. And so we really want to work on having a better communication plan next year and then also getting some feedback from parents. We know we have a lot of parents in this community who are very active in using AI and so we would like to also involve them into our AI task force to get more of their input as we move on. And so the second thing I was going to talk to you a little bit about this tonight was STEAM. STEAM is something that has been near and dear to my heart. When I first started at Britton Acres six years ago, we had a big STEAM wheel. It was put forward by

014our PTA. We actually had experts come in to teach the rotations in each of the STEAM wheel. So classrooms would rotate to about four rotations and we had a variety of things. I remember in one of them we had a folk, they did like folk dancing. We did art in action. There was a lot of computer science. We did gardening. So lots of options. And then we determined when the funding wasn't available to continue that for year two, we really looked at how can we make this program work for teachers with the current resources that we have. Because what we've learned overall about STEAM is just the engagement that we get from our students. So it has lots of benefits, fostering a love of learning, really helps with those skills in the learner profile, problem

015solving abilities, foundational skills, finding gross motor, confidence and resilience and preparing students for future success. But the number one thing I see with STEAM is just the smiles of the kids and the engagement and the activities. They absolutely love what they're doing with STEAM. So we have a variety of different ways that we do it. In TK, it's really teacher led in their individual classroom and then in grades K through two, we have a PTA partnership and grade three really is passionate about it and has been doing their own teacher rotations with it. So in TK this year, transitional kindergartners, our four or five year olds really got to explore with Legos. They had time out in the garden. They worked on art. They did makerspace. I would say the Lego kits were the most

016popular. It was wonderful to walk into the Lego room. And yes, we did create a Lego room this year because I happen to have an extra classroom and it was just full of Legos. And so they would just come on in and build and explore. And it was just such a wonderful opportunity to walk in there and see them. In kindergarten, a little more dedicated rotations. They do have, as you can see, also some Lego exploration there. We started some engineering. So this is using our big imagination playground blocks, which they use in the MU. And then we use magnetiles, which I'm sure many of you have had at home, but we actually had dedicated activities where they would build with the magnetiles. We had an art and action rotation. And then also we started

017to introduce some digital citizenship because we knew how important it was for students to learn how to use technology appropriately. So we started that down in kindergarten with some lessons on that to really teach kids how to be safe online. In first grade, same thing. First grade did it a little differently in kindergarten. In kindergarten, the teacher actually rotates with their students to each of the rotations. Whereas in first grade, the teacher became the facilitator of the lesson. So for example, Mr. Roslyn was my Lego exploration teacher and all four first grades rotated through his classroom to learn about Legos. So he really became the master of Legos. And then we had a coding rotation, art and action, and digital citizenship on first grade. Second grade, same thing. We had Legos, art, and then garden

018science, mainly because we have a teacher in second grade who's passionate about the garden. And so that really became a great rotation for them to add in in second grade. And then in third grade, they have Lego, again, art, engineering, and they also do garden science. And so with that, I'm going to share some words from students with a little video. Stop sharing. Got it. I would have brought the kids in, but that wasn't going to happen. So I tried to create a video. So I like skiing because my mom and dad are engineers and I want to be one just like them when I grow up. And it's also good because then you learn how to be patient. So there's many different things you can do. Like on my rocket, I can add tiny

019fins or bigger fins. I can add fins like these and I can make the point not pointy or not straight. And it's fun to experiment and create. And I really like to be creative. It's really fun because I can make something right up and then make something else and try it a little bit more aesthetic. And then if I can decide which one I'm going to do, I'm going to do one of these things. So there's this community and it's educational that I've been following for people of any age to get. It's just a little bit about some of the rotations, but sorry, I realized the music was louder than some of you. Yeah, I know. So it happened. But anyway, thank you for having me here. We are just to add in, we are

020hoping to have steam across all four elementary schools next year. I know that was something that Scaff supported this year with some of their fundraising. And so I'm excited to kind of help take the program we have and build it out to the other elementary school. So everyone has an experience with those different types of rotations. Thank you. Thank you. Okay. Next on the agenda is the consent agenda. The consent agenda contains items that are routine in nature and for which no board discussion is anticipated. So we act upon them with a single vote. We actually have, I have my very first blue card ever. And so we have someone here for public comment. Amy Newby is here to speak about item four C, the joint use agreement of San Carlos. You have three minutes

021to speak. Great. I don't think I'll take that. But hi, everyone. My name is Amy Newby. I'm the director of parks and recreation with the city of San Carlos. I see some new faces and some familiar faces. And I just wanted to come tonight and provide a comment on the joint use agreement that's on consent calendar for you this evening. This has, I know I've shared this with some of you, but this has been something that I've been talking with and working on for probably 10 years. I, with the prior district administration, we had started a very draft agreement in 2020, early 2020. And then that was put on pause and shelved for quite a few years. And with the priorities of the board and our district and our city and our council, we reignited

022this last year and it's been a really great working collaboration with Jennifer and Amber and Ralph and Dr. Prentice and staff, including myself and our recreation manager, Tyler Muella and some other public work staff at the city. And just want to provide my support and comment and share my support for this. We are a small community and we work much better when we're working together. And to take all of these agreements and formalize them into one document where it doesn't only create efficiencies on the staffing levels, but just as the benefit for the greater community. And I was looking at our participation numbers, we have almost 3000 youth sport participants in our community. And for the size of that, that's just incredible numbers. And all of the crossing guard locations that we have in our

023community, that's part of the joint use agreement, is just making sure to solidify that and making sure that we continue to offer that in our community moving forward. And so just wanted to come here to voice our support from the city side for that joint use agreement and look forward to working with the district in our continuing efforts of these different program areas. Thank you. Thank you, Amy. I will check Zoom to see if we have any. Okay. We do not have any more public comment. And I get a motion to approve. I'll make the motion. I also want to make a comment. Okay. Let's go ahead and first make the motion and then vote. So a second? Second. All those in favor say aye. Aye. Okay. So the consent agenda passes 4-0. Boris, comment.

024Just wanted to say that I am very, very supportive of the joint use agreement. Thank you, Amy, for being here to represent the city. I think it's a great step for both the district and the city to formalize our collaboration. And I also want to say thank you to Tracy, to you for attending the city council meeting, speak on behalf of the district there as well. And I think it's maybe a little bit of a new leaf for everyone involved. So I think it's, I'm just very happy to see that come to our board today. Thank you, Boris. Okay. Now we will move on to section five, which is information and discussion. The purpose of these items is for information and discussion only. No board action will be taken. Staff will present and then there'll

025be time at the end to ask clarifying questions or add any comments. So the first item is 5A draft of 2025-26, local control accountability, accountability plan and budget overview for parents. And Hans will be presenting on this Hans and Ralph. Thank you, Tracy. Yeah. So tonight is your first look at the full draft of the local control accountability plan for 2526, including the budget overview for parents. You're going to get a lot more detail on budget when Ralph does his item, which I believe is 5C. As you know, highlights of teaching and learning and progress monitoring data for students has been presented throughout the school year. I sound like a broken record here because it's true, which makes the LCAP less of an event and more of a culmination of work. On May 15th, you

026probably recall that we presented trends about input that we've taken regarding the extensive engagement process that we've used at schools and with parents. And the majority of the document is really status quo. We talked about on May 15th that it's the first year of an LCAP and generally you don't make a lot of changes in the first year of an LCAP. You're trying to sort of establish some baselines. I'd like to take a moment to thank all those that were part of the engagement, including in the writing process, including our leaders and services team, Dr. Frentress, and all of you. It's really much appreciated. Following this item, we have a statute required public hearing and Tracy will lead that. But prior to that, this is the last chance to take any input that you might

027have or answer any questions regarding this draft document. And we'll have it come forward for approval at our next meeting, which is one week from tonight. Happy to entertain any questions or input you have. Does anyone have any questions or any questions? No? No? Yes? You took off your glasses. Okay. So my husband does did officially love our museum when we first met, but it's been 10 years. Yeah, and he teaches one big document that we're trying to digest just once a year. So I appreciated that it all kind of stacked together throughout the year. I don't have anything else I need to see in it. It's very thorough. Thank you. Any other questions or comments? At this point, do we also need to talk about the budget overview for parents? It's not necessarily, you

028know, since you're having a full presentation on the budget, the budget overview of parents is very, what would you say? It's very concise. It's a very quick and visual look at what our overall budget is. But Ralph, if you have any comments, you have to take them. No, not everything is going to be in the actual budget, but the budget overview of parents is really specifically also about how the budget is designed to support the LCAP goals and actions and everything that is in the teaching and learning aspect of the daily life of teachers in the LCAP. Great. All right. Well, then I think we can move to 5B, which is the public hearing on 2025 local control accountability plan. Okay. So the public has an opportunity to be heard regarding the 25-26 LCAP and

029budget overview for parents for the San Carlos School District. I will gavel us in. Do we have any raised hands online or are there any members of the public in the room that would like to speak? I will gavel us out. The next item on the agenda is item 5C, review of the draft of the 2025-26 proposed budget. And this is Ralph. Yes. Thank you. Share my screen. All right. So thank you. So I first have to acknowledge Chris for all of his hard work on the back end and doing the heavy lifting and getting this budget together and into the SACS reports and prepared for us tonight. And also the assistance of Denise. This budget was a little bit different than putting together and getting it together in the back end from prior years

030because we're working with two different systems. So you take the current year actuals and roll them in and then SACS and then take the budget model from frontline and roll into SACS. And that is a little more difficult process than in the past. So I want to thank those two for the heavy lifting on getting this prepared. So here is the budget overview. So here's what you'll be seeing today as far as the presentation for the 25-26 budget for review. And also it will be open for public comment as well at the end. So we're going to go over the May revise. We're going to talk about the budget cycle assumptions, the summary and multi-year projections, and then other funds. So this is the highlights from the governor's May revise. And we know there's still

031some variables that has to be approved in June. Later in June, it has to be fully approved. So this is just the proposal cost of living was originally projected at 2.93% a year ago. So in June 24, when the 24-25 budget was enacted, the 25-26 COLA was projected at 2.93. In January, the governor came out with an update and that COLA went down to 2.43. And then again, in May, that COLA reduced to 2.3%. So what that means is we're not certain whether that will uphold. And so next year, the following years COLA could also be reduced in that years once the 25-26 budget gets enacted. So due to uncertainty with state and revenues, and the governor is proposing to not fully appropriate the Prop 98 calculated amount of 118.9 billion. What that means is

032he will hold back 1.3 billion until revenues are fully verified. An example of why this is happening is because of the natural disasters this year, the LA County fires and the tax filing status has been extended. Tax filings have been extended for LA County as a result. So until the revenues are fully realized, then the full appropriation of Prop 98 might not be allocated out to all the schools. He's also proposing deferrals from June 26 to July of 26 in the amount of $1.8 billion. This could have an impact on future years. This is a one-time savings that pushes the obligation to the next fiscal year. So something we have to keep our eye on and make sure that we have enough cash flow throughout the year to account for these deferrals from one fiscal

033year to the next. It's only a few weeks, but still it could be an issue for some districts that don't have the appropriate cash. This is also worrisome because it could eventually lead to a lower COLA in the out years, which means less revenue for LCFF districts like ourselves. Full implementation of the 10 to 1 adult to student ratio for TK is still on track. The LAO, that's the Legislative Analyst Office, is not in full agreement with how much full implementation of TK will cost. TK enrollment statewide is lower than expected, but here in San Carlos we have 11 TK classes, and so we're bursting at the seams in 25, 26 with the number of TK students that we're having. So our increasing enrollment is a direct reflect of how many TK students have registered

034to date. Current enroll numbers are higher than anticipated. So the LAO thinks that the TK add-on is a little too high as well. So if they set on a lower TK add-on for 25, 26, that'll have a negative impact on the district revenue to support a large number of TK students we have scheduled for 25, 26. He's proposing 5,545, but that may drop when budget fully gets adopted. The governor is fully supporting universal meals, allocating $90.7 million. The federal government, however, is reducing its support for things like SNAP, and that's Supplemental Nutrition Assistance Program. And SNAP is a way that students get directly certified where families do not have to fill out free and reduced lunch applications, so they are free and reduced meal status students, which means they get benefits, right? They get certain

035benefits afforded to them, discounts on certain things throughout the community and from the school, but that also means every student that has a free lunch meal status with us, we get a full reimbursement through universal meals. If they have a reduced meal status, we get a partial reimbursement, a little bit higher than the normal students that are not on reduced lunch status. This may mean fewer direct certifications for reimbursement. Families will have to fill out the free and reduced meal application currently funding Fund 13. Currently Fund 13 is a self-sustaining program with reimbursements received, so that means that Fund 13 is generating revenue in Fund 13, so we have a fund balance that's positive at the end of the year as a result of all the reimbursements from free and reduced meals and universal meals.

036We are in a good position with a healthy fund balance, so the fund contribution is not anticipated for 25-26. There's uncertainty about the effects of the federal government budget decisions. Non-education related budget changes could target education, the education side of the budget. An example of that is Medi-Cal and natural disasters like wildfires or projected revenue shortfalls. So if those things come into play, the governor's not reducing the Prop 98 and K-12 education, but if those things are a negative in the budget, then he may start to target the education side of the budget to make up for them. So here's a budget cycle for the year. As you can see, we are in the light blue. We're in the adopted budget phase. Once the governor releases the, or it gets approved, once the governor's budget

037gets approved, we have a 45-day window to do any budget revisions for substantial changes. So if revenue drops more than 10%, then we'll bring back a 45-day revision to the budget. Or if there are other substantial changes as a result of the budget adoption, we have 45 days to make those adjustments. If they're non-substantial, then we'll make those adjustments at the first interim, which is in December. And then we get to the second interim in March, and then we get to estimated actuals and then budget adoption again, and then un-audited actuals in September of 2026. This is a new assembly bill that requires school districts to report on the vacancies that we currently have in the district. So as you can see, the number of vacancies there, those are in FTE equivalents. It also notes

038that the current vacancies are filled through, current vacancies that are not filled are filled with contractors and substitutes. These vacancies are also built into the 25-26 budget. I think there's one point clarification there. Yes. Those are total, a lot of those are already been in anticipation of how many we have right now. Thank you. That's the point in time. Correct. Yes. Yeah, and the reason why he said these are full-time equivalents is because they could be portions of two or three people, for instance. Yeah. Thank you for the clarification. A paraprofessional is a 0.75 FTE. What's the rationale for this new law? What are they trying to accomplish by having it? That's a good question. I think it's just public awareness, making sure that the units, unit members, SCTA and CSCA are aware of the

039vacancies and can have some input or any public comment on how many vacancies and how the district is addressing how these vacancies are filled. Because I think we have more districts that are filling vacancies with contracted positions. So we want to make sure that the unions are aware of that and the districts are not hiring contractors to take union jobs away. So to make sure that these jobs stay within CSCA and they're not hiring outside just to make sure that we have lower numbers in the units. So here is the 2526 general fund budget. So you see with revenues, the LCFF revenue is projected to be $35.5 million. Federal revenue is a small portion of our overall budget at 734,000. Other state revenues are $4.3 million. The local revenue is $9.4 million and the total

040revenue for 2526 is almost $50 million at $49.9 million. For the expenditures, our certificate and classified salaries in Benwood make up over 82% of total expenditures. Other operating expenses and services like contracts for additional support is the next largest expenditure category at about $8 million. Total expenditures are estimated at $54.4 million. It is important to note that the revenues are falling short of covering all our expenses and a transfer from one-time funds is necessary. These funds are being transferred from fund 20, which that money was set aside for these purposes. It will be important to monitor this strategically to find ways to reduce or eliminate the transfers in the future years as fund 20 gets fully depleted in 26-27 fiscal year. And we have to rely on other funds like 63 to make up that

041gap. We're also projecting our 2526 balance to be about $5.1 million ending fund balance, which is a reduction of about $1 million from the beginning balance projected in 2526. As you will see on a future slide, the ending fund balance will be down about $4.2 million after the 27-28 fiscal year. This slide shows the components of the ending fund balance. We're projecting $2.6 million in unrestricted ending fund balance. Of that, we have assigned $173,000 for vacation accrual liability, $150,000 for flood assessment that all districts are being asked to potentially pay into by the San Mateo County Insurance Group at SMICSIG. So they're asking us to earmark $150,000 for flood assessments. $100,000 for instructional technology needs. This covers the refresh of student devices, replacement of technology in classroom like TVs, projection systems, document cameras. $590,000 is

042for the TK expansion needs. It's all money set aside for those needs. $1.6 million is the required 3% reserve. We have $2.4 million in restricted ending fund balance. This is revenue realized in prior years that is being spent down yearly in our restricted programs. These are one-time grants with multiple years to spend. Here are multi-year planning factors. So we get this information from School Services of California and SMICSIG with the PERS and STERS and unemployment rates. So you can see the cost of living. The COLA is $2.3 or $25.26 if that gets approved in June. The out years, $26.27 is a slight increase in COLA, $3.02 and $3.42 in $27.28. Of course, that will depend on the economy and how the economy is doing. And remember, a year ago, the COLA was projected at $2.93.

043So we're going to keep a close eye on that as we move forward. With $25.26 being a full implementation of TK as far as the year of eligibility, it mirrors the age and the cutoff of kindergarten. So all four-year-olds have access to TK. We're seeing a relatively flat enrollment projection model for the next few years. So we increased to now. And now that we're at full implementation there, we see kind of a flat projection model for the out years. This is a very busy slide. This is the multi-year projection. So a couple of things to note on this multi-year projection. We are currently able to meet our finance. We are currently able to meet our financial obligations for $25.26 and the two subsequent years, which means we are able to file for a positive certification.

044With that said, we're only required to show three years when building the budget, but we can continue to plan out beyond that requirement. With measure and parcel tax set to expire in 2028, fiscal year 2029 is a big concern for us. If the parcel tax is not renewed, we will lose $3 million in revenue. And that will be the following year on this multi-year projection. We're also reducing our fund balance over the next three years by about $2 million in total by the end of 2728. It is important to point out that many, that we may be in okay position currently, but we need to continue to be thoughtful on how we work to reduce expenditures moving forward. So we're not relying on one-time funds to support ongoing programs. This slide is a summary of

045all of our other funds. So Student Activities 08 is utilized by our middle schools and is restricted and managed by each site with a certain criteria through the student body. The Child Development Fund, Fund 20, this is used for our CSPP and our IEEE grant, special education and CSPP program. Cafeteria Food Services Fund 13, this is a restricted fund specifically to support child nutrition services. Currently with Universal Meals, this is a sufficient program, a self-sufficient program. If Universal Meals is discontinued or reduced, the fund balance of $513,000 can be used to transition to another food delivery model for our students. So we have some cushion there. If Universal Meals goes away, we have a little bit of time to figure out how we're going to deliver meals to students and what model we're going to

046use. Deferred Maintenance Fund 14, this is where we track the expenses for our maintenance for our facilities. Special Reserve 17, this is where money was received from the Alexandria Donation in 2020 and set aside for additional reserves in an extreme need, case of extreme need. There's also where we have committed $1.1 million for future textbook adoptions, which are state mandated but not funded. So we have that money set aside for that. Fund 20, this is the retiree fund. This has been where supplemental taxes, supplemental property taxes received when we flipped into basic aid were deposited and is being used to support salary increases for the staff. As noted with the multi-year projection, this fund will be fully depleted in 26-27 if no new revenue is realized to deposit into. Since supplementary property taxes are divided

047amongst LCFF districts, there's at least one district I know that's flipping into basic aid this year, which means that San Carlos has a higher chance of flipping into basic aid next year because if you flip in one year, you're not eligible for the supplemental tax the next year. So it depends on the market, depends on the housing market and how sales are going. So it's too early to tell whether that would happen, but with less districts buying in that pot of money, there is a higher likelihood we could flip into basic aid the following year. Fund 21 is our building fund. This is used for Measure H projects. Jennifer Gabri is doing a great job managing all the Measure H projects with a lot happening in the next couple of years. Our HVAC project will

048be completed by the end of the 2026 summer. The building envelope is being put out to bid next week, right? Yes, next week with a summer 2026 completion time. The TK expansion project is also being put out to bid next week with a projected construction start date in the fall of 26-27. So a lot happening with the Measure H dollars and a lot going on. Capital funds, 25, this is the restricted fund where developer fees are deposited. There are restrictions on which projects can be funded by this money. The projects have to help mitigate the increased enrollment as a result of any new development in the community. An example is the addition of the new TK portables installed recently to accommodate universal TK and an increase in TK students. We have the opportunity every couple

049years to increase these and so we'll be discussing a possibility of maybe increasing the developer fees in the next coming year. Special reserve for capital outlay, Fund 40, known as the building fund. Utilization of this fund is restricted to support new capital outlay projects. Here are some budget considerations and challenges as we put this together and look at the future. Some of these were mentioned already. As an LCFF district, we are continuously monitoring enrollment and attendance, particularly the TK clashes which tend to be lower as far as ADA. We're tracking those about 94% in comparison to almost 97% for other grades. With more TK classes next year, it could potentially reduce our overall ADA percentage. We're also closely monitoring the property tax revenue to see if we will receive any supplemental property taxes and if

050we might flip into basic aid status. Parcel tax is a big one. A lot of work has been done to prepare and plan and we're hopeful that measure N will be renewed and to provide more steady financial outlook in the future. This being the full implementation year for Universal TK, we're putting a lot of thought and planning into how this will look and we are closely monitoring how much financial support we will receive from the state for the 10 to 1 adult to student ratio implementation. The expiring one-time grants, we continue to plan a transition plan ensuring that we are not overextending our resources. There's still uncertainty about the state and federal budget that we have to take into consideration. And to close, it's important to note that we need to find ongoing dollars to

051support ongoing programs. The one-time funds only get us through temporarily as we are fortunate to have these one-time funds in this time, which is a direct result of being fiscally responsible in the last several years and it is important that we maintain this mindset. Thank you, Ralph. Does anyone have any clarifying questions or comments? So I want to thank the team that put this budget together. It can't have been easy to spend the last year working into financial systems. I'm glad the end of that tunnel is coming up for you all. And I wanted to point out a couple things that I'm excited to see growing. So I'm very excited to see the child development fund growing. I know a lot of work goes into those particular grants, the state preschool and the IEP. Probably

052more work than it feels like we're getting the money for, but in terms of impact to children, being able to serve more children in preschool who maybe wouldn't be able to afford it and increasing the visionary practices, I think are just so important for the future success of those learners. So I'm happy to see that growing. And the capital, the building fund growing. Again, kudos to Jen and the Measure H team. That is really exciting work to be happening. I am worried about, I know we're good for three years, but what does five year, five year, six look like? It's clearly not sustainable to be transferring in four million dollars a year, or if that's not a long term strategy. And it's absolutely important that we take every step we can to invest in increasing

053staff salaries and benefits. So I understand why we are making the choices we're making about our budget in the next few years, that we are deliberately spending down those special funds so we can make those investments to staff, which are critical. But I think that it would be good for us as a board to talk about what is the threshold that we're comfortable with. We've got the mandated three percent reserve for economic uncertainty, but is that the floor? Is that the ceiling? What are we comfortable with? How low do we get some of these special funds go before we need to be taking other steps? So I wanted to propose that as maybe a topic for the next budget study session. And then I am curious about if we've ever put together just a summary

054of when we flipped and what the supplemental taxes have been, maybe over the last like 10 years, that might be interesting data for us to look at. But again, thank you for all the work. I kind of heard a question in there. Did you want a response? I was trying to make some suggestions for sure. Yeah, no, I appreciate the way you framed it, obviously summarizing our flipping. One of the things I also we need to come up with some tracking for things like change of ownership so that we can figure out what supplemental might be. It's easier for community funded districts as you measure your AV. But what's the equivalent of that for LCFF districts? But I think starting with that summary might be helpful. And then for the budget study session to have

055some consideration about reserves. And I think that makes sense as well. And I think we could also provide a landscape of LCFF districts and basic eight districts and what do they set for reserves and what's their rationale behind it. So that's what I took away from this is two suggestions for the future. Boris? Sure, I'll jump in. And Ralph, thank you for the presentation. I wholeheartedly agree with a lot of your comments. And I think the reserve conversation is an important one as we kind of start to look ahead. I think it also underscores the timing question for consideration of measure and renewal and the other conversations we're having on that front. The question that I have that just for the thing that still jumps out to me on the three year budget is the

056kind of rising COLA that's projected, which I would say fills me with dread because it feels to me like it's at least based on our experience. And I'm new to this process here, but the experience from January to every projection has gotten worse and worse essentially on the COLA. And so I just wonder if some of those out year projection, they're not even out year, they're next year and the year after projections are subject to the same risk. And I guess I'd be interested in, and again, maybe this is for like offline data, but past year COLA's and then especially like revisions between January and adopted budget. Because at least this year it looks like we're seeing roughly 0.6 drop in that adjustment, which is not insignificant. And so I'm just wondering if we were

057looking at 3.4, two years out, that feels optimistic, I guess I'll say it that way. And so if we're building a budget and trying to get back to the reserve conversation, the less of a COLA there is and that reserve starts to get hit earlier essentially, that doesn't materialize. So I would love a little bit, nothing to do with this budget as it is, but just for like, as we study, as we go into this more, like a little bit of additional like, do we need to add a little caution to even the COLA numbers that we're seeing on the projection, because they might not materialize. But thank you for putting this together. I think it's where we need to be at the moment. No questions, just a comment on that. Big thanks, first of

058all, but also it was good to kind of not be surprised by some of the shortcomings that are coming. Like we've been talking about parcel tax and what are the other options along the way. So don't have any major questions, but thanks. And it's also good not to be surprised. So thank you. Thank you. Thank you. I have no questions and I just echo the same comments. I feel that Denise did a great job explaining. And so did you, Ralph. I feel like the budget is very, it's very transparent where all the money is, where the money's coming in, how it's going out. And so I appreciate the clarity in your presentation tonight. So thank you. Thank you. All right. So now we will move on to item 5D, the public hearing for the draft

059proposed budget. The public has an opportunity to provide comments on the 2526 draft proposed budget. I will gavel this in. Do we have any raised hands online or are there any members in the public in this room that would like to speak? Okay. Seeing none, I will now gavel this out. Okay. We are now on item 5E, the public hearing on Senate bill SB 858 requirements, the restatement of reserves. Does anyone, Ralph, do you want to explain a little bit about what this is? Yes. So this is a requirement to have a document in it that states all the reserves we have available as a district and the amounts and where they're assigned, if any. Thank you. Okay. So the public has an opportunity to review the proposed balances for the 2526 budget in excess

060of the minimum reserve requirements. I will gavel this in. Do we have any raised hands online or are there any members in the public in the room that would like to speak? Okay. Seeing none, I will now gavel this out. And now we have our last public hearing item 5F, public hearing on educational protection account. Ralph, would you like to explain a little bit? Yes, I would love to. Yes. So this is originally prop 30 and then prop 55. So this is the education protection act and this is an additional tax on the high income tax earners and it goes directly into the prop 98 calculations. So this money has to be set aside in the prop 28 bucket. So it doesn't give us additional money. It's the part of the money that is generated

061from prop 55 and the EPA and that portion of the money has to be specifically earmarked for teacher salaries. And we track those salaries with resource 1400. And so the document that you have on the agenda shows the amount of money generated from the education protection act where we have it tracked and the expenditures we have for it. Great. Okay. So the public has an opportunity to comment on resolution number 192425 regarding the education protection account for fiscal year 2526. I will gavel this in. Do we have any raised hands online or are there any members in the room that would like to speak on this? No? Okay. I will gavel this out. All right. That was fun. Okay. We are done with information discussion. No, we are not. We have one more. We have

062the 5G updates to board policies. So Jennifer and I will be handling this item together. Would you like me to take the first one? Yes. So the first one is 9140 board representatives. Currently the school district does not have a board bylaw and CSBA essentially has a policy that captures things that are in our handbook and our current practice. And so the policy committee reviewed it and recommends that we include it as written with one change, which is changing he, she to they, there, so that we have a board bylaw that reflects our practices that are already in our governance handbook. Anything you want to add to that? No. That one was pretty straightforward. Yes. We thought that was very straightforward. Do you want to do the next one? Sure. Happy to do that. That

063one had very minor changes. I can't even remember what it was, to be honest, filling vacancies. So we recommended that we just keep it as is and be updated. Yeah. Next one is board training. This one was also last time we adopted it was 2013. So we compared it with the recommendations for CSBA from this past December. And we made a few changes, which aren't reflected here because it's recommended from CSBA, but they essentially had added a bunch of their trainings into this document. I did want to, what you have in front of you, there's a sheet of paper for this particular bylaw, 9240. And what you saw on the agenda versus what you're seeing in front of you on this piece of paper, the highlight in yellow is what we are recommending that we

064add because there's more than just ethics training. There's other training that we are required to do. So we've just added language that says, let's see, I'll read the whole sentence. Board members shall participate in mandatory federal, state, and local ethics training as outlined below. And then here's the addition and in any other mandatory trainings that may be required by law or regulation now or in the future. And then it continues. So that is like the only extra thing that we would, so then it would show up if we, if we're all in agreement on the consent agenda, but in this new format. Do you have anything to add on that? No, I, we, well, you obviously all know that there were more than ethics training on the list. Her recommendations from County council. And hence

065we wanted to include that sentence. Yeah. Okay. So then the last one is actions by the board. The actual policy itself is we just took directly from CSBA. We didn't make any changes. And I also asked that you see the exhibit that we're also including as part of this. And it doesn't require board approval. So it's not on the agenda, but I think to me it was illuminating because there are several things that require more than just three votes to pass, right? It requires two thirds or greater than the majority of the board. And actually we, the, the board policy committee met, was it yesterday? And we are going to bring, bring forth the parcel tax policy. And that, that's one of the items here that requires more than a three person, a majority voter

066requires a two thirds vote. And then there's others that require even greater. So this is more just for your educational purposes. There's nothing really to review. It's just, and I think just reiterates that sometimes, you know, we, we always are seeking all five members of the board to be present. Sometimes that's not possible. And so sometimes it's minimal at three, but there's some actions that we would not actually even be able to take if there were only three of us present. I don't know if there's anything else you want to add. No, I think it just puts, we want to make sure that staff will let you know when there's an important item that would require a different majority so that we ensure that we're present and or participating virtually if necessary so that we

067have members, especially when we think of something like a parcel tax. Yeah. Yeah. And it did give me, made me realize that it's important that we check all of this because there are circumstances that cause people to be gone and we would want to agendize. All right. Does anyone have any questions or comments? Let me check to see if we have any public comments on this. Okay. No public comment. So we can move on to section six, which is discussion and action. The items in this part of the agenda will end with a board vote prior to the vote staff will present and briefly, briefly describe the decision. The board is being asked to make and board members can then ask questions, comment, have a discussion. We'll also take public comment and possibly deliberate a

068little bit more and then vote. So the first item is item six, a approval of San Carlos school district and classified school employees association tentative agreement. Thank you, Tracy. I'm really pleased to be able to present a signed tentative agreement with CSEA that we came to last week. The tentative agreement includes nine articles and an MOU and this was for a full contract. So we spent significant time rewriting certain articles that particularly may have been a little out of date or had incorrect titles, et cetera. Modernizing takes quite a bit of time to get that done. We had a great collaborative process with CSEA and they had a relatively new team and then Ralph, one third of our team was also new and so we had a little bit of, we had some fun and

069we had some laughs and we also really, I think, collaborated well. We sort of used that hybrid model of not direct bargaining, which made it a little bit more exciting too. So I think the process went relatively smoothly and we all learned a lot as part of it. Some highlights from the agreement. In addition to the 2.25% increase, remember this is for current school year 24-25 and we raised health and welfare benefits to January 2025 levels. Perhaps most exciting, a couple of things. We move forward the idea of granting a stipend to CSEA members that have an advanced degree and we also agreed to moving our paraprofessionals, which we know is an extremely high area of need and we've had major issues with retention as well and we've agreed to move those paraprofessionals up two

070levels to range 30, which amounts to about a 7.75 increase for that particular job class. So just really proud to report all that and again, thankful for the collaborative process. So tonight we're asking for your approval. Thank you, Hans. Any questions or comments from the board? Okay. Can I get a motion? Motion to approve. All those in favor say aye. Aye. Okay. So the tentative agreement is approved for zero. And I, oh, shoot. Oh, okay. Did you see any hands up? Okay. Sorry. Sorry. It's important. Okay. All right. We're good. It stands. We'll do a better job. We'll do a better job. Yes. I'm sure you are supported with that. Okay. Veronica's on it. She would have noticed it, right? Okay. All right. But you wanted to say something. Yes. Well, I'm happy to hear

071that both sides work together so well and that we came to an agreement and, you know, we love our classified staff and I'm so glad that they have received what they want and the district is also happy with the outcome. So I just, I love when this sort of stuff happens. So I just wanted to express my happiness. Okay. Moving on to 6B, approval of resolution number 182425 for budgetary increase and transfers at year end. This is Ralph. Yes. Thank you. So this is an annual requirement resolution to be passed. So at this time preparing the budget involved preparing estimated actuals. And so this is authorizing the district and the county to have budgetary transfers to meet fiscal obligations after that process has been completed. So this is a requirement to have this resolution in

072and sent to the county. Thank you. Does anyone have any questions or comments? No? Okay. I'm going to check for public comment. I'm seeing none. Can I get a motion? I'll move to approve resolution number 182425. Second. All those in favor say aye. Aye. Okay. The resolution number 182425 is approved for zero. Now moving on to 6C, the 2025 SCSD instructional continuity plan and this is Hans. It is. Thank you. As Ralph was alluding to earlier, I think this was a direct result of a couple things of the pandemic one and more recently of the fires in L.A. So Senate Bill 153, which was just this past I think November or December, added a provision to California Ed Code section 3232282 requiring LEAs, local education agencies, to adopt a plan to ensure all students can

073access instruction during a natural disaster or emergency. The ICP instructional continuity plan must be included as part of our comprehensive school safety plan, which is a statutory item that we generally do. We did it really early, I think it was in October, but it's due by February 1st. And so tonight we seek your approval of this first plan, first ICP plan. Any questions or comments from the board? Sarah, you're nodding. I'm just, could you say a little bit more about, since this is the first time ever, how we developed it? Of course. We involved myself, obviously I was involved. We had a couple of leaders, we had a teacher, all of whom were very actively involved in the last time we developed such a plan, which was 2019, I think, 2020. How can I forget

074that? And we had to develop something called an LCAP, but it wasn't the LCAP, it was called the LCP. And it is lost. I mean, what that stood for, do you remember? I thought it was a continuity plan. Yeah, continuity plan. So it's similar. Same idea. Yeah. So that we had all the elements. Exactly. You're already there. So we really, it's just a matter of reactivating those. And a lot of this plan has, if you read through it, you'll see some, there's pieces to it, right? There's technology pieces, which we're in really good shape with. We have devices for all children, you know, K-1 would be a challenge, but then our community came through last time on that as well. We certainly have ample devices if students are in need. And we have lots of

075Wi-Fi apps, access points. So we're much better equipped than we were then. There's also some other pieces to the plan, making sure that students have access to services and families have access to services. So it's a very high level plan that, you know, if we really got down to it, it would be a guiding document and we would have to quickly pivot to figure out what exactly our students would need. Any other questions or comments? Okay. I do not see any raised hands in the Zoom room. So can I get a motion? I move to improve the instructional continuity plan. Second. All those in favor say aye. Aye. Okay. Item 60, the instructional continuity plan is approved for zero. Moving on to 60, approval of 2025-26 declaration of need. This is a statute required document.

076In fact, we had to re-approve ours. You might recall just a couple of months ago. It is required to be part of this section of the agenda. And it is a guess. It's not exact. It's a guess of how many folks we might need that would need an emergency credential or other authorizing credential to be in a teaching position. The reason it's a moving target is that we never know how many folks are going to go on in any given year. We tend to list the most high needs ones that are more difficult to find as where we might need the most support. You'll see also that there is a list that we may need TK teachers. This is not unique to us. It's a high needs area across the state in our county. No

077matter the district you talk to right now, they generally still need one or two TK teachers just because it's a unique position. So this declaration of need allows us to apply for emergency credentials for teachers and others that qualify to be in those classrooms. Thank you, Hans. Any questions or comments from the board? Just for information purposes, Hans, can you just talk about what it means to have an emergency credential and what is the implication of that in terms of how that works? Sure. First of all, the term emergency is an umbrella term. There are so many different short-term permits that you can apply for depending on the situation that you're covering. So we tend to use the word emergency in that we need somebody right away. It doesn't mean that the person that's coming

078in is or is not more or less qualified. In our community in particular, we've been really fortunate with having folks that have come to us and said, I want to help and I was a teacher and my credential has expired. It's more common than we're really fortunate to have that type of situation. So then we try to help them in activating that, but that generally requires that we file a short-term permit that allows them to try to reactivate the credential or to find out what it might take for them to do so. In the meantime, they can work as a qualified individual in that classroom. We tend to think also we have subs that work for us, right? And if a sub says, I'd like to be a long-term sub in that classroom, they need

079a different type of permit than a 30-day sub permit. The state actually recently tried to help with this a little bit, that they're now allowed to be in a classroom for 60 days on a short-term permit instead of 30 because of the need across the state. I think, as I said, we've been really fortunate in covering these pieces and those hard to hire areas, math, science, you know, TK. There is a requirement, the one requirement you have to have is a BA these days. And so we have some really great people that are in preschool that have shown an interest in wanting to pursue a credential. They don't yet have their BA. So they're requiring their BA and then we hope that they will turn into eventually with our assistance into a TK teacher through

080one of the many programs we have available. Okay, thank you. Appreciate that. Okay, no more questions. Seeing no public comment requests, can I get a motion? To approve the 2526 declaration. Can I get a second? All those in favor say aye. Aye. Okay, declaration of need is approved 4-0. Now moving on to 6E, approval of the 2025-26 speech and language pathologist salary schedule, Hans again. Apparently it's just you and me tonight. So in the interest of remaining comparable and competitive, which is, you know, our main challenge with surrounding districts, we performed a comparable study and we found that other districts in our immediate vicinity have many more years of longevity in this particular area. We have had some turnover in the position and we felt it was important in the interest of retention to add

081three additional longevity steps at years 14, 17, and 20, beginning with 2526. Previously we only had one longevity step that was added a couple of years ago and step 11. Great. Does anyone have any questions? No public comment either. So can I get a motion? Motion to close. All those in favor say aye. Aye. Okay, the salary schedule for the speech language pathologist is approved 4-0. Okay, now moving on to 6F, amendment of contracts of senior management leaders to include education stipends, and that is me. Okay, so our school district, like most school districts, want to recognize and acknowledge the benefit of higher education degrees. And so we actually do award education stipends to our qualifying management and unrepresented staff who have these degrees. However, there are four people on staff who do not receive

082these stipends and 6F is going to address three of them and then 6G will address the fourth person. So 6F is addressing assistant superintendent, the chief operating officer, and the chief financial officer. Currently their contract includes language that excludes the education stipend for them. And so I would like to recommend that we amend their current contract so that they can have an education stipend award for the same amount that all the other unrepresentative staff and senior management receive. And it would be effective beginning in the 24-25 school year and up until their contract is ending. So I don't know if anyone has any other questions. Yeah. Any questions or comments? You look confused Boris. Yeah, I'm only confused about the starting in the 24-25 school year and then in the financial impact talking about that

083it's effective 7-1-19 2019. Is that the effective date for the certificate? That was the effective date of when those stipends were set. Previous to that, it was actually a little higher and it was downgraded to $3,000 as of 2019. For all members of management staff. Okay, so it's not going back. No, no, it's just just for the school year. I was confused by the dates. Thank you. Yes, and it is also part of the certificated teachers contract that they get this, but it's true that it was adjusted in 2019. So that's why that makes sense. No questions. Let me check for public comment. Seeing none. Can I get a motion? Who said that? Q. Okay. Second from Boris. All right. All those in favor say, aye. Aye. Okay. So the amendments to the contracts for

084the three senior management leaders is approved 4-0. Okay. Now moving on to 6G, there are two amendments to the superintendent contract. So the first one is the one we just talked about is including the education stipend effective the 24-25 year and then moving forward on the contract. And then the second amendment is actually something we already kind of, we already approved her contract back in April 17th and we increased her payout from five to 10, 10 days. However, because she has to, we have this old contract in place that started in 2023, that still says five days. We need to amend that to 10 so that she can actually cash out before her new contract begins, if that makes sense. And so that's the second amendment. We're adding the education stipend and then we're amending

085her old contract so that she has the ability to exercise that cash out before her new contract begins on July 1, 2025. Does that make sense? Okay. Does anyone have any questions or comments? Okay. Check for public comment. Seeing none, can I get a motion? We can do this in one motion. Yes. Okay. Then I'll move to make these amendments to the two superintendent. Second. All those in favor say aye. Aye. Aye. Okay. So the amendments have been approved 4-0. Now we're moving on to section seven, agenda setting, future agenda items. I will pass it to you. Thank you. Yes. You will see the LCAP and the budget back for approval. We will also hear from the executive director at San Carlos Charter. As part of our responsibility as authorizers, we do get annual reports.

086We did recently reauthorize them for several years, but Ralph Crame in conversations with Fran decided that it might be nice if he came and gave some highlights. So we'll hear that. And then I look forward to hearing and learning about the students we're promoting. So we will have a spotlight and trustees Park and Boris Lipkin can also share some comments from their participation in promotion. And we'll have a few more board policies. Every single time. Yeah. Okay. Now we will move on to section eight, which is section eight a, which is public comment. So we've reached the portion of our meeting set aside for comments from the public about matters, not on the agenda, but within the subject matter jurisdiction of the board. Um, so under board bylaw 93, 23 comments are limited to three

087minutes unless changed by the board. Since you are addressing the board on a non agenda item, please be aware that the provisions of the Brown act prohibit the board from having a discussion with you or each other on your comment. We will also not be responding, but please know that we are listening and taking note and appreciate what you have to say. Um, there are no bodies in the room that are here to make a public comment. Anyone in zoom land? No. Okay. We can now move on to six B employee group comments. Dan, I see you speak magically appear. All right. Um, good evening. Um, I just wanted to thank, uh, all the district office staff, um, and our administration for having a amazing, uh, retirement and recruitment picnic. I sat with Jennifer French.

088And, uh, one of my colleagues, Nancy Layton is retiring. I'm really going to miss and Jennifer didn't miss a beat. She said, this is also a recruitment picnic. And she said, uh, if after six months of rest and relaxation, we would really love to have you as a substitute. And she went right in for the kill. And, um, Nancy was just a little quiet. So anyway, it was a great event. And Jennifer Long did a great job as a new personnel manager. Uh, all the maintenance people were there, all the district office staff. It was awesome. They had golden, uh, apples, good food, uh, cake, um, great speeches, uh, lots of places to sit. Um, so it really felt, uh, like a festive occasion. And, uh, it's good to work in a district where we

089honor people who have, um, served for so many years, um, our secretary, school secretaries, uh, teachers, paras. Um, so it was a great event. Uh, thank you. Um, and yeah, we are in the home stretch as teachers. I know you have a lot more meetings. I'm sorry, but, um, you might not see me at them. So anyway, thank you, um, to, uh, for such a great event. We really appreciate it. Thank you. Thank you, Dan. Okay. Now from CSEA, Kamala. Good evening. Um, so we're very excited that we have come to an attendant of agreement with the district on our contract. Um, I want to thank the negotiate negotiations team for their hard work and time. Uh, Jennifer Wood, Inger O'Connell, and Natalie Berg, they worked well with the district negotiations team to come to

090an agreement that works for both sides. Um, during CSEA appreciation week in May, CSEA put on a lunch for district wide classified staff. We had a lot of fun getting to spend time with staff from all the school sites. We got to talk, eat, and even had some fun taking pictures at a photo booth that Marlene, Marlene Lane put together for the lunch. We're looking forward to more fun events next year. Um, and then today at Heather, we had our field day, which is a lot of fun for the kids, but a lot of work for staff having to be out in the sun for the whole morning. I had the opportunity to observe all staff engaging with kids in many different ways. Perez, Gianna, Winston, and behavior techs, Lizette and Andrea, they went through

091the inflatable obstacle course with the students. Um, that made it so the students who couldn't go through on their own were able to participate in this, in that fun station. I'm not sure I would be able to go through those inflatables after two hours in the sun and then the many small bodies that went running through them. But the Perez and behavior techs didn't even think twice. They ripped off their shoes and jumped right in behind their students. I also saw our counselors and OTs dancing with kids to some great songs such as Chicken, Banana, and It's Raining Tacos. There were TK aides were putting down tape on the ground for the TK and preschool students to make mosaics and spell out Heather with chalk. It was a fun day and it was hot. A

092lot of fun was had by all, but we're all ready for some downtime now. Thank you. Thank you, Kamala. Now we can move on to 9A, board member comments. Any of you have comments to make? Let's go first to let's wait. I just want to again say thank you to all the retirees. What an inspiring group of women. I had so much fun at the picnic. I was saying earlier, I'm not going to relinquish that board role to others. No, I will. But I thank you to the staff who put in the time to organize that. It was really fun hearing more from them. Some of them shared their origin stories of how they got into their education professions. And so it just felt like a really special event. And then just thank you to

093all the staff hanging in there. We're in the home stretch. Thank you for all your work this year. I hope you have wonderful summer plans coming up that you can look forward to. Thank you. Thank you, Sarah. Boris? Sure. I guess I'll just share that. I yesterday attended the last PTAC meeting for the year, which is the PTA coordinating council. And so we had four folks who have graduated out of the PTAC and as their kids are leaving the district. And so just want to give a shout out to that group. And we have great new leaders coming in for that. And they're kind of a critical partner for a lot of the things that we want to see out in the schools. And that's been a great venue. I've appreciated having a chance to

094participate in those meetings and kind of hear about the different things going on and represent the board there. So just want to give a shout out to our PTAC folks and certainly others who are ready for the summer, as I heard in the end. But it was good to finish out the year there. And as we get through to next year, there's more to come. Thank you, Boris. Q, do you have anything? No? Okay. I wanted to mention a couple of things. So I had the opportunity, I was not wearing my board hat at all. I was wearing a parent hat to attend Carlmont math awards and they recognize a lot of students at Carlmont, but guess what? They also recognize kids from TL and Ralston, which I had no idea about. Yeah. So which

095I thought was a great connection point between our school district and their school district. And they awarded the top math students at TL, the Carlmont people, they gave like big trophy to, I want to say Lumi got it from Tierra Linda and Ralston also had their counterparts. I thought that was really cool. And I just wanted to also recognize that tomorrow is the graduation of Sequoia Union High School, school districts, seniors, which is a really exciting time. And a lot of alums from our school district are going to be moving on to post high school plans, whatever that may be. So it's a very celebratory time. Speaking of, I had the opportunity to go to, well, I didn't go to Disneyland itself, but Disneyland adjacent hotel and convention center for the California school, distinguished school

096awards and got to spend time with BA. I got to spend time with Suzanne and Eve Mencher from BA and then from Mariposa, Angela Holosi and Teresa Fox, and then also Hans. And it was just a great event where we got to meet Mickey Mouse and eat food and meet other people who also were recognized for the work that they'd done in the past year. And it was a very fun event. I appreciate that I was able to attend. And my final thing I wanted to talk about was yeah, the city council school district joint use agreement and just the collaboration that was involved there. And also the fact that the city council agreed to fund 11 crossing guards, which is an important part to keeping our streets and our students and the neighbors and

097everybody safe. So just also really appreciative of that, especially given our tight budget that we have. So that is it. So with that, I will move on to let's move on to superintendent comments. Thank you. I plan to give most of my time to Hans to share some photos from events of recent past, but I wanted to take a moment to talk about a highlight of my experience in the last couple of weeks. As part of Flint's engagement with us on HVAC, they offered a paid internship to one high school student. And so I was part of the interview process with three of the senior members of the Flint team and then Amber, Farina, Jen Gabri and myself at Redwood High School. And it was just so heartwarming to see these eager students with resumes

098and letters of intro go through an interview protocol that, you know, for a high school student is pretty rigorous and how poised they were and how their teachers have prepared them. And I'm really proud too, that Thule Philly was the standout among the four candidates. And she is a youngster who has completed an HVAC and pipe fitting internship already and was top of her class at Redwood High School and a woman in a field that's usually male predominated. And so she will be a student intern from Sequoia Union High School District working with Flint this summer as part of our project. And I know that it was mentioned during our selection interviews with them, but I had no idea how impactful this could be for a youngster who is really eager to get into HVAC

099and pipe fitting. I mean, you know, right? And it's a paid internship that she's doing this summer. So that's really exciting. We are going to feature it in the community newsletter. So you'll see a picture of her and I'm sure she's over the moon for being selected among a team of four. Flint said that was more candidates than they've ever had for any of their projects, even though they work with much bigger districts. So it's also nice that Sequoia widely advertised and was able to get four candidates. So pretty exciting. And over to Hans. Well, how do you follow that? I know. Well, we're just going to show some pictures and talk a little bit. So Tracy already alluded a little bit to the Distinguished School Ceremony. And we had the opportunity to be at

100the Disneyland Resort, if you will, even though Tracy and I did not attend the park. We just had so much fun just taking pictures and being silly, honestly. Here, you know, this is Suzanne obviously laughing and sort of like, wow, it's Tony Thurman. And we're equally as overjoyed with Mickey Mouse, clearly. And so we had a good time being goofy, having fun. I think the part that really warms my heart when we do these things is we don't get the chance to be social all that much. We generally are very business oriented, even when we see folks like, hey, I have a question for you. I wonder about this. I wonder about that. And it's very, you know, it's about kids getting away and having a chance to interact with each other in a different

101sort of social venue. It's so different. And it's so fun. And you learn so much about folks that you work with every day that you don't know. And so, you know, overall, I would say we just had a good time. Like I said, we were goofy. We had fun. We smiled a lot. And I just really enjoyed it as Tracy alluded to. So here's BA had the chance. They went and they took a picture with all their students. Teresa told me that they're going to do this something similar next week. They're going to try to get a drone to go over the field at Mariposa and see if they can get a picture in that way. And then yesterday, as Dan mentioned, and Tracy mentioned, we had our retiree picnic, the best one we've had.

102I mean, it gets better every year. And I said at the end of the picnic, I said, you know, what makes the picnic a picnic is that you all come. Because the first couple of the first year was like, well, are people going to show up? I don't know. It's a new thing. And, you know, we had a decent crowd. Yesterday, we had a very large crowd. And it felt very homey and it felt very family oriented. It sort of brings back that idea that we are just one big family, even though we work across the city and the school district. So, you know, we mentioned, Dan mentioned, Corey and Vicki, who have been the life's blood of CMS and TL for so long. So while we've hired people, we know that they won't be

103able to necessarily replace those two, but we've hired folks. So the smiles and just the joy on folks' face. Sue, of course, our very own here, who is here 15 years with us and started our preschool program from the ground up and said, I'll stay for a couple of years. And then it's been here for 15, her and her husband Ray there on the right. Lisa Gonzalez and Lori Herndon, both of whom talked about being what I said earlier, sort of community members looking for a fun something to do and landed where they landed. And the next thing you know, they're 20 plus years into the school district serving students and kids. And they both done amazing things over the years that they had a chance to share a little bit about. And then Angela

104Benet, whose sister is Genevieve right here, and we made these funny cutouts. Angela has been in our LEAP program, our special, our student services preschool program for, gosh, over 20 years as well, and is so dedicated to inclusion. And we just hope that we can embody that spirit as we move forward. And then finally, Kim and Nancy at BA, it was kind of a BA show. Suzanne was up there for a while. And then when Dan did his talking, he also went up. And Kim was a school counselor and Nancy Leighton, a second grade teacher also with many, many years of service. It was just a really fun event and so special for everyone that came. So we want to thank Sarah again for joining us. And really big shout out to Jennifer Long, HR

105director to our maintenance team, who really helped her a lot yesterday in getting things set up and taken down. And, you know, Ralph helped cook and it was just lots of fun. And so another celebration at the end of the year. Thank you for sharing those. Okay, so now we will move on to section 10, closed session. The board will now go into closed session to discuss items 13A and B as listed on the agenda. Are there any public comments on closed session items? Okay, I don't see any. Okay, so we will now adjourn to closed session. Okay, we have now left closed session and I'm reconvening into open session pursuant to California government code section 54957.1. No reportable action was taken in the closed session on items 13A or B. Thank you.