001Good evening, everyone. Thank you for being here. Welcome to the May 15th regularly scheduled meeting of the San Carlos School District Board of Education. I am calling this meeting to order at 630 p.m. Wanted to note that Trustee Sarah Kinahan is absent. I'm sorry, not Trustee Kinahan is right next to me. Trustee Sarah Casanango is absent. Please note that a recording is being made at the direction of the board and the recording may capture images and sounds of those attending the meeting. Next on the agenda is the approval of the agenda. Are there any changes, Dr. Frentress, or the board? No, there are not. Is there a motion? Thank you, Trustee Kinahan. Thank you. All those in favor say aye. Aye. Okay. The agenda is approved 4-0. Before we get started on the rest of
002the agenda, I'd like to state that the board appreciates and supports stakeholder input at our meetings. Part of our role, one we very much value, is to listen to what members of the public have to say. Everyone should have a chance to express their opinions within the guidelines the board has established so that we are able to conduct the meeting effectively and efficiently. During tonight's meeting, there'll be a time for the public to comment on matters both on the agenda during each agenda item as well as not on the agenda towards the end of the meeting. Please wait to speak at the appropriate time. If you'd like to address the board here in person, we ask that you fill out a blue card. And if you're online, please use the raise hand feature. Okay. Next
003on the agenda is spotlight on excellence and retiree recognition. And I believe Jen Long seeing this portion. Sure. Yes. Is there a microphone there? Is it on? Can you hear me? Can you hear me now? Okay. All right. Well, tonight we're going to be celebrating our certificate and classified retirees. Our retirees have a combined year of 127 years. So that's seven more than last year. Our retirees have had such a long term impact on San Carlos school district. Um, with a few of our long time team members getting ready to retire, it's a great time to not only thank them for everything they've done, but also think about what their departure means for our team and how we move forward. Um, what I will be doing is handing over the mic to each of your
004supervisors and they'll be saying a few words. I believe the, these are all our retirees this year. I believe a few are attending over zoom and then let's go to the next one. Let's start with Ms. Lisa Gonzalez. I'll have Leah come up and speak. Yeah. Good evening, everyone. I'm so excited to be able to speak for Lisa. I'm so glad she's here. So we get to honor her. Um, tonight I have the great honor of recognizing someone who has truly left an indelible mark on the white Oaks community. I introduced Lisa as our para extraordinaire. I do this in, in IEP meetings too. Um, because her expertise and experience go well above and beyond what is outlined in the para educator job description. She not only knows the curricula and programs inside and out,
005but she also has a way of getting to know her students on a deep and meaningful level. I can't keep looking at you. Her instincts, compassion and patience are unmatched. One of my earliest and most powerful memories of Lisa was watching her work with a child who would not speak to anyone on staff and only to a select few peers, but she would speak to Lisa. Lisa became her safe space and it was truly remarkable to see what Lisa could coax out of this child just by sitting beside her and with a quiet patience, listening, waiting and offering reassurance that child slowly began to open up and it was all because of Lisa and exactly where she was. She met this child where she was. Lisa has been that safe place for so many children,
006especially those who come to us, not knowing English and they're uncertain of what's expected of them. They're craving stability and watching her work is like witnessing magic. The academic progress is important. Yes, but it's the social emotional growth that speaks volumes. Um, Lisa instills confidence in children who may have stopped believing that they could succeed. You really give them that hope back that they can learn and she helps them find their voice, their courage and their path forward. That's a gift. With over 20 years of service and education, Lisa has been a pillar to our White Oaks team. She always brings in a new idea, a fresh strategy and a can-do attitude. As her daughter Grace said so beautifully at Founder's Day last week, Lisa is constantly thinking of ways to reach students and help
007them make sense of their world and that drive has left an lasting impact on our school and every classroom she's touched. While Lisa is retiring, I have no doubt that we'll still be lucky enough to see her around, whether it's gardening in our new garden or in some other capacity. Um, her, her, we, we hope that, uh, we can continue to learn from your wealth of knowledge. And so Lisa, thank you for being that steady presence, that calm in the storm and for sharing your unwavering passion with all of us. You are an inspiration to many and your legacy will carry on through every student that you've helped lift up. Thank you so much and congratulations. Okay. All right. So our next retiree is Laurie Herndon, right? Yeah. Can you get to the next slide
008for me? Yep. I have it. You ready? Good evening, everyone. Laurie goes above and beyond to promote literacy at Heather. In addition to, uh, spearheading the Word of the Week challenge alongside as one of our speech language pathologists, she organizes a wide variety of engaging school wide events. These include activities such as indigenous necklace making, Halloween button crafting, student elections during election years. Last year students voted to name the new library fish, a black history month friendship race at workshop and events co-hosted with the San Carlos public libraries such as old tech museum and a, uh, paper plane, airplane activity. Laurie designs creative challenges like the, uh, leprechaun challenge and the don't rock the boat challenge, both of which promote problem solving and student creativity. One of the most anticipated, anticipated events at Heather is
009the annual readathon, which, um, uh, strives thanks to Laurie's dedication and enthusiasm. This year she made weekly announcements during our weekly Wednesday assemblies and created funny poster boards that ironically encourage students not to read, um, motivating them, like I said, not to read, but they actually ended up reading more. As a fun incentive, if the school meets its collective reading goal, the principal, secretary, and librarian all dress up in a banana, hot dog, and pickle costumes during an assembly. A tradition that adds excitement and, uh, spirit to the, um, and the school spirit to the event. Throughout all of these initiatives, Laurie creates more than just literacy opportunities. She builds community. Her efforts help make Heather an inclusive, safe, and vibrant place where students feel confident and inspired. Thank you, Laurie, for your commitment and
010fostering an exciting and meaningful reading culture for all Heather quotes. You will be greatly missed. Now you can hear me, but I'm here on behalf of the entire TL community to appreciate and acknowledge and recognize Corey. So when you think of Corey, you think of someone who can do it all. And when I say do it all, I mean do it all at the same time. She can be answering a phone call from a parent, handing out a bandaid with one hand, an ice pack with the other, pointing a teacher to the right form, and waving to the UPS guy as he drops off a package, all with a smile on her face. And that's just a two-minute snapshot of her day. Corey is the person we call when the copy machines jam, when the
011paper towels run out, or when there's a bird stuck in the bedroom. Is there a wild turkey walking through the parking lot? Yes. Um, forgot how to fill out the field trip forms, broke your key off in your classroom door again, got a student with a bloody nose. You can call Corey and she will respond to each and every one of these requests with calm. Um, no matter what's going on, she handles all of it with grace and composure. Really, if you have any questions at all about something on the TRL Linda campus, you call Corey. School related or San Carlos related for that matter. So Corey leads our Leo's club, helps with the leadership ASB team on our campus, and she really knows the ins and outs of ordering everything for everything on campus.
012From light bulbs to pencils to field trip forms. She does it all. She's also the best popcorn maker in the town. So TRL Linda functions because, because Corey has been at the helm for more than two decades and she has served the San Carlos school district for 30 years. Uh, she's a pillar of both the TRL Linda and San Carlos communities. She has impacted all the community members and we have all benefited from her support on the front desk every day. Corey Carpenter is the heart of our TRL Linda Wolfpack and she will be deeply missed on behalf of teachers, staff, students, and the entire TL community. Thank you, Corey, for everything you have done to make our school a special place. We will miss you dearly and I think we will still call you
013when we have a question. Thank you. Yeah. All right. Our next retiree is Sue Dolly. We have Amber speaking. Where are my glasses? Because I can't read my phone like you youngins can over there. I have to wear my reading glasses. So Sue is on zoom. Is Sue joined us on zoom? Correct. Hi Sue, if you can see me. Hi, we're so glad you're here. We wish you could be here in person, but we're happy to honor you today. So I am here to celebrate someone who has given 15 years of heart, laughter, patience, and magic to our San Carlos early learning preschool. Sue Dolly, pictured here with one of her little adorable students right there, is sorry, has been a teacher and a coworker. She's been a storyteller, a comforter of boo-boos, a finder
014of lost socks, and most importantly, a constant source of love in our children's lives. From puppet shows and messy art days to dance parties in the play yard, Sue brought a special light to everything she did. She taught us or you taught us what it means to truly see each child and to believe that every little hug, every scraped knee, every moment matters. Your legacy will live on in the countless lives you've touched, children, parents, and coworkers alike. When asked to share their memories of Sue, our staff offer these heartfelt reflections. Sue has been committed to the program from day one. She puts her all into every day. She goes above and beyond to make families and students feel welcome and safe. She supports staff and makes every effort to get to know them. You
015can always count on Sue. Sue has always been supportive and encouraging to me along my journey of becoming a teacher. She gives her teachers confidence and believes in them. She truly loves all children and always does her best relationship with every single family. We will miss her but are happy for her new adventures in life. Another staff member said Sue has always been encouraging of my professional development. She has been supportive every way, every step of the way, and when I started on as an aid in my first classroom job to when I eventually decided to be a teacher a few years ago. I'm glad to have had Sue guide the way all the time I've worked with her. Thank you Sue for your dedication. Enjoy your free time with your loved ones. You will
016be missed and this staff member would like to thank you for always checking in with her to make sure she was doing well and that you would come and visit her in the butterfly room. So your last staff member said thank you for all your hard work and dedication Sue. You'll be greatly missed and enjoy your afternoon walks with Ray. Cheers. So Sue we will miss your laughter, your calm during chaos, and your endless supply of smiles and wisdom. As you begin this next chapter may it be filled with as much joy and discovery as the ones you give to all of us. And now just a few words in your honor. 15 years of little hands of crayons, songs, and big plans. You helped small hearts grow strong and wide with gentle words and
017arms held wide. You soothed the tears. You shared the fun. You walked beside each little one. Now it's your turn. Go laugh. Explore. The world awaits beyond this door. But in these halls your smile will stay a part of us day after day. We love you Sue and wish you all the best. Thank you. All right and our last three retirees are Kimberly Arasato, Angela Panay, and Vicki Gammas and Megan Vizier will be speaking on all three. Yeah all right I have the pleasure of honoring Kim Arasato tonight. Kim's 11 years with the St. Carlos School District have had a meaningful and far-reaching impact. I think about the thousands of students and families you've seen come through Britain Acres and White Oaks most recently. As one of our elementary school counselors Kim has supported children
018through many challenges of the early those early years helping them learn grow and thrive emotionally and socially. Suzanne Fass shared how deeply you care about teaching our youngest learners how to understand and manage their emotions. She said you have a special passion for Kelso. He's that very cute frog that teaches students about big versus small problems and how to solve them. Kim is always there to support any student during school hours. I don't think I've seen you without a student or you're like out the door like down a hallway going to get a student. So Kim is just always on the go you know meeting the needs of kids in the moment as they need her. Leah Scholler added that Kim's made students feel more confident in themselves has given students tools to build their
019ability to self-advocate and to make friends. Kim is one of the most grounded passionate and fun which I'm looking at your shoes definitely one of the most fun people you could ever meet. She brings joy compassion and unwavering dedication to every student she works with and you can just see how much you truly love each and every one of them and they love you. Thank you Kim for your incredible commitment to the students families and staff of San Carlos School District. We wish you all the best in your next adventure and we'll deeply miss you. Angela Benet is just one of the most exceptional preschool teachers and education specialists and that's just in the classroom. She's a fierce advocate for students and she builds the the most lasting relationships I think I've ever seen you
020know of a teacher as well as with families and colleagues. Her parents like don't don't leave the classroom when they show up every day. They they love being there. It's also hard to count how many times I've been in your room and a former student stops by to say hi to you or you're giving them opportunities to you know learn more about being a preschool teacher or grow as a young adult. So this is just a testament to the strong connections that you form with families. From the moment a child enters the gray squirrels classroom at age three Angela begins that relationship that lasts well into their teen and young adult years. She frequently keeps me updated on former students that she's still in touch with. Those even in high school or young adults and
021it's just that continuity and care are part of what makes her truly special and just part of the San Carlos community through and through. A memory I will take with me forever is just happened last week I was in Angela's classroom during circle time and I hear take me home country roads playing and the the best part is each child has a microphone and they are just belting out John Denver and Angela has the book and you know she's flipping the pages and singing along and the kids were just I mean everyone in the room the joy in everyone's faces but the confidence and delight on the students faces is just unforgettable and then I was talking to her about it later and she was just saying that you know the kids are normally reserved
022some of them have a hard time with speech and language and she said you know I just figured giving them that microphone and they just they shown they were singing and super confident and happy so it's just you know one small moment in teaching but that's really speaks to Angela's gift so Angela your daily calm kindness and quiet strength have been a gift to the leap community you will be truly missed in the grace girls classroom but your legacy of love and connection will carry on throughout our district and the community and I hope you enjoy your travels with Ron and time with your kids and and family and last but definitely not least Vicki Gámez and I don't know if she's online tonight Vicki is truly the face and the heart of central um
023I I don't know how I'm gonna walk through those front doors and not you know be greeted by Vicki's smile hear her on the phone with Cory which is a common occurrence uh witnessing her give a student a late pass or a band-aid or DJing for the front office Vicki brings the fun and personality to central but there's also that serious professional side to Vicki as well her years of experience show and her deep knowledge of attendance school procedures and day-to-day operations Vicki's organization and efficiency are indispensable she's kept the school running smoothly for 17 years and even through the pandemic was still running uh central from home or uh sometimes in in the office so Vicki is genuinely loved by everyone at central she knows every parent that walks through the door and you
024know there's about 475 kids at central and she she can identify each parent by student and name um and she treats the students with kindness familiarity and care her presence really makes students feel safe and seen and that's one of the most remarkable things about Vicki is she's in the front office but um she finds a way to connect with the kids that are struggling especially as they're navigating those challenges of middle school um we had to implement you know a ban on coming into the office because the kids gravitate towards Vicki um she just really builds a special bond with them uh she really has a gift for listening making them laugh and reminding them of their worth so Vicki's impact is immeasurable um i'm wishing you the best in your next adventures what's
025whether it's spending time with Matthew in Las Vegas or taking care of your mom and all of her uh challenges uh we'll miss you Vicki okay so i'm going to um not ask uh camila to come up but she is supporting for csa she is uh the president for that union we're gonna help um have her save her voice for the picnic um but i do have dan lanier here um the president for scta i'm honored to speak on behalf of scta members angela bene and kim arsado and all of our awesome retirees here this evening there's a well-known quote that hillary clinton made popular that it takes a village to raise a child um and we know this to be true in our close-knit school communities in san carlos as much as we've grown
026and modernized over the past 25 years our schools uh and even our district office retain much of that small small town feeling as teachers we get much of the glory for our part in educating the village's children we do some of the most challenging and rewarding work we teachers rely and depend on our para educators our school librarians our custodians maintenance team tech team our school secretaries and i call them school secretaries as a sign of honor because uh to me uh they're like the heart and soul of the school um and they're more than an administrative assistant to me but uh principals our district office administration and um we rely on them to meet the learning needs of all of our diverse students so thank you to corey carpenter sudali vicki gamez uh gamas
027uh lisa gonzalez and uh lauria hernandon we appreciate all that you've contributed to our students and to our staff members and we'll miss you in my 24 years in this village it's actually 56 because i've lived here my whole life off and on um and gone to the schools it's been a pleasure knowing angela bene and kim arasado angela's been teaching for 32 years with 22 years in san carlos and she helped launch our innovative leap preschool 20 years ago angela shared with me that she's loved reading stories to her students singing at circle time and creating art projects out of recycled materials way ahead of her time apparently some of angela's happiest memories are preparing for the annual preschool gingerbread party watching their caterpillars grow and turning into butterflies and teaching kids to sing
028country roads which you heard about earlier and angela will miss her students and how they look at her they look at their world with true wonder and excitement angela said she's looking forward to exercising more traveling and finally cleaning out her home office how many of us can identify with that uh she's excited to spend more time with her family and possibly take some classes thank you angela for being our colleague and for being such a dedicated teacher kim's been a teacher and a school counselor for 33 years she's a middle school math teacher and art teacher in ohio and then she's been a school counselor for 26 years kim shared that she's saved all the kind notes that she's received over the years one of kim's former students wrote to her that she was
029the catalyst for achieving his phd in virology from baylor university and kim feels proud of all the lives she's touched she's going to miss the smiles the hugs the hellos from little ones and she'll she said she'd miss the growth from year to year and seeing those who once struggled find success as they get older she'll miss the esteem she receives from giving and helping others kim's excited about sleeping in i'm so jealous and focusing her time and energy on traveling and portrait painting kim believes that life's an empty canvas canvas and she will finally fill it with all the beautiful colors in her life so thank you to our retiring educators our education villagers for enriching the lives of our children you will be missed and thank you so much so before we head
030off to the reception just outside i have a few words which is to thank you all for being here today in person and on zoom it means a lot to have you here with us as we take a moment to recognize the incredible work you've done over the years i know i've only met some of you for this school year so it's it's just a pleasure to be able to share your my or your last year with me um your presence here gives us a chance to celebrate not just your accomplishments but the lasting impact you've made on this team and san carlos we're truly grateful for everything you've contributed and we're honored to be able to say thank you in person um retirement um i believe which is every day is saturday for you
031so i hope you enjoy it you've definitely earned it thank you everyone um i don't does anyone from the board or would like to say anything or not no oh right yeah the picnic okay oris do you want to think uh well sitting between uh cupcakes and other things or sweets and uh but folks who want them i'll just say congratulations to everyone who has given so much to the school district and thank you so much for all the years clearly the impact has been lasting and will be felt for a long time so thank you so much uh yes thank you for all the years and it sounds like there's going to be a pretty big hole to like lots of holes to fill um but confident that we will endure and and um
032but you will be very missed by this district um so thank you guys and i don't know jennifer would you like to say anything or well i'm uh looking forward to celebrating everybody at the june 4th staff picnic which we also call the recognition and recruitment event because we hope after six months off that some of you might want to come back and and help us out we always need substitutes um but really truly from the bottom of my heart i'm so grateful for all of the service um and i know we will have a tough time filling those positions so thank you okay with that we're going to take a short recess so we can enjoy the cupcakes and each other okay thank you we are back from our recess and we'll continue on
033with the board agenda um agenda item four is the consent agenda the consent agenda contains items that are routine in nature and for which no board discussion is anticipated so we act upon them with a single vote uh i'm going to check for public comment okay seeing none um is there a motion like to approve the consent calendar please second okay all those in favor say aye aye okay consent agenda is approved four zero moving on to five information discussion these items two items on this agenda are for information and discussion only we are not acting voting on anything um and so we will have staff present and then we'll have time for clarifying questions at the end and also public comment okay first on the agenda is the teaching and learning update for the
0342025-26 l cap and i will turn that over to hans okay well thank you tracy um it's always a fun opportunity to be here at this time of year i have the opportunity to dig deep into our data for the next school year and then also examine feedback from our educational partners and then i do my best to try to summarize the information the best that i can the focus tonight is really to update you on the highlights from the engagements with parents the community students and staff just a reminder these are the l cap goals that we spent significant time developing and flexing and sort of really you know for a lack of a better term coming up with last year and uh remember that our goal was to encompass the strategic plan and
035the facilities master plan and the traditional l cap sort of academic and social emotional goals in one document and um by all accounts based on whoever i've talked to they said we accomplished that including our county office partners who review our document who said it's not much like any other one in the county so i considered that a win for us so um it was a it while it was a an extremely rigorous process i think the ultimate product was fantastic uh i don't have to tell you much of this because you're pretty aware of the engagement process we go through but these all of these different stakeholder groups also known as educational partners uh have had a chance to weigh in on the l cap in some way shape or form some of them
036on a really formal document sometimes where someone's taking notes by hand sometimes where they might submit something that we ask them to submit without even going to a meeting per se um and our challenge then is to take all that input and like i said try to make sense of it um at those meetings the formal meetings we share a lot of the same information that you see a lot of the student outcomes etc are the same that you all have seen throughout the year most of that happens in the spring time so we have a much longer runway as a board and as a governance team to look at pieces throughout the school year as opposed to consolidating that feedback between january and essentially the beginning of late april or beginning of may just
037as a reminder for you all and for the public these are the engagements that we did throughout the year um a few years back when jennifer started i was so excited not to make the l cap the l cap an event but to make it an update and sort of a place where instead of reporting out the all this incredible data in one big spot it's really just consolidating it and putting it in one place and then so it's there's no surprises you've been seeing this throughout the year the data has been made public and there's no great unveiling it's really just a matter of well what does this mean for us and what do folks think when they see it is really what our message is okay so the next few slides are paired
038purposefully the first slide in the pair it contains the full list of actions in each goal so this is the entire list in all of its glory and the entire action is listed we also offer a succinct version of our goal here that we use more commonly with stakeholder engagement as opposed to the long goal that can be hard to interpret this is really the essence of the goal and then also the the metrics are obviously equally as important to what we're looking at and i'm you know as we said earlier we have these this link to the learner profile and whatnot that goes directly with this goal the second slide in the pair has all of the consolidated feedback for each goal area and my challenge is as i said to try to take
039all of these documents and find patterns and then talk about with you what i feel is reportable and you know what are some highlights so for each goal i'll be presenting some highlights and then some areas for growth or needing follow-up that's how we termed it so we said what are the areas of success sort of yay we did it and then what are the areas where we're making progress and it's really evident and what are areas that we really need to focus our attention in which we should really focus our our efforts in the next two three years of this LCAP run you've seen a lot throughout the presentations this year and our data tells a story it tells a pretty great story this year as you've seen throughout there are so many positive
040outcomes stakeholders didn't feel any differently about that they praise strong implementation of our sel programs of our ability to give student leadership opportunities mental health supports and services and and all working to support the development of the whole child while also thinking about the pillars of the learn profile some areas where we need to expand or need follow-up we certainly have talked a lot with the leadership team and Dr. Prentice and I around PBIS and public positive behavior intervention supports and not necessarily tier one tier one is sort of school-wide expectations and those are pretty evident throughout the school district it's tier two and tier three as far as what does that mean and what does that look like and really is honing in on that so that's one strong area that not just we
041recognize but teachers our community etc recognize more work and inclusive practices was a really strong theme not surprisingly to support students with various learning styles which we've talked about extensively and then continuing consistent support for academic interventions and making sure that data analysis is happening at every site excuse me I think with some new folks coming on to our team some of the input was meant hey we have some new folks coming on to this are these things going to continue and of course they're going to continue they're pillars that we talk about constantly in our leadership meetings and whenever we're interacting with our leaders whether that's one-on-one or in a group setting hopefully I don't get kicked off during this here are again the actions fullest of actions for goal two along with us
042our succinct version of the goal and the metrics in goal two you see there was a lot of great input that praised again sel tools I think that's really clear one of the things that I kind of chuckled at when leah and megan were speaking about kim and her love of kelso one of the things that was highlighted in the feedback was so his choice right something that's really strong in our elementary schools and the kids really understand and they interact with it that was recognized student sorry excuse me literacy intervention and the elementary schools um work of the community liaison came up multiple times was really really strong and not just from staff but parents who have interacted with her as well remember that we also did some engagement in east palo alto and
043a lot of that engagement is based in her being able to interface with the with um thank you very much Jennifer to interface with those parents in their primary language which means so much um in addition uh you know while while we've made some progress in the area of english learners and students with disabilities uh in particular staff recognizes that there's further work in that area and in differentiation um and and that really speaks to our ability to continue building our multi-tiered systems of support in all areas whether that's academically or behaviorally or social emotionally that that's really what's at the core one big highlight that came out you'll see on here a lot was you know we didn't we were not able to hire that teacher on special assignment job for english language development
044and we will have that position for next year not to say that that's going to save the world in the area but it is going to add an additional support that we otherwise would not have and that was made clear by teachers and you might recall during Sheila's presentation that um one of the areas that you know on the survey was the teacher's ability to serve students from diverse backgrounds and this engagement really allowed me to look further into that and it's truly um about our students that are learning english and it's about our students being supported and how they support to make sure they feel connected the next goal is goal three which is based not in students but in our teachers and our staff and um some really robust uh goals in this
045area that we're making really progress positive progress towards um the teachers pointed out that we have more collaboration time and sometimes it feels like we don't have more collaboration time but we do um it was sort of a conflict but it was appreciated that we have collaboration time in general and that we we um value that time and then during that time it's not all prescriptive per se um there they really enjoy the external pd opportunities like the cube conference and other pieces that was recognized um and then they feel really strongly about it the safe environment safe learning environment and culture for themselves to learn at every school site we've reported this some ways from sunday at this point but it's important to note that teachers really love seeing a long view of professional
046learning and this is something we're also working with our union partners on in terms of all right so what is our calendar which was new two years ago for boris and q and for the public in general we when we ended up taking um being able to uh doing do uh more collaboration on wednesdays we were able to come up with a calendar but that calendar has been in development for the last two years so what we look forward to this year is coming that calendar coming full circle so that it's published in three month increments doesn't mean it's locked but it means that over the next three months you can look forward to the following things happening that was a piece that came through in what we shared on that professional learning calendar teachers
047expressed that they were excited about some of the things we've done and they want to do more work in universal design for learning again inclusive practices and differentiation come up and then we've been working as we've talked about in developing tasks standards-based tasks and there's they're really looking for further follow-up and protocols in that area so what does that look like and what does that sound like and how is that taught and finally you know related to this is career ladders and that's a piece that i think we have invested in in terms of we have a residency program that that folks can participate in that's through a partnership with the county and i think there is a desire in all of our parts to expand some of those opportunities for our paraprofessionals for our
048tk age just being two examples finally the lat sorry goal four and jenji is not here right now but i i kind of termed this you know the the measure h goal if you will this is directly aligned to the facilities master plan and rather than show this in chart form it was really clear they were really honed in on this folks are just really pleased that we started so quickly and it came up a lot and the teachers are really excited although all the teachers want hvac now i think there's probably a little bit of fomo or jealousy about hey wait we want that too that the excitement around getting an hvac in a controlled learning environment was very exciting at the same time we can't lose sight of current facilities projects that need
049to be happening that was recognized like don't forget about okay hvacs great but don't forget about you know our standard projects and then also you know our learning our early learning pieces to that facilities master plan was brought up by multiple folks about you know to continue to hold that close and make sure that we head that direction i think there's some concern in people's minds that we're going to run out of money before we get to that kind of thing so to use that continue that guiding light and then finally you know this this goal isn't just about our facility it's about what's in it and there were several references to technology making sure keeping technology up to date and the development of a technology plan to assure that that's happening finally goal five
050which is our community-based goal you might recall sarah and tracy last year that there was some debate as to whether we should keep this goal or we should not or should we integrate it into the other goals and it was really clear when we did our engagement last year that folks wanted this to be a separate goal so that we could actually say yes we really are vested in the pillars of what this goal talks about so um do it i got the beach ball i will i will just talk through it um the many things to celebrate in this area you know i know yesterday went to the healthy cities tutoring um celebration and that came up in so many ways on the engagement um that folks are looking for more opportunities like that
051whether that's through the cdac which you know the special education district advisory committee that did their engagement with us or was a spotlight a couple of weeks ago whether that's the district english language advisory committee that folks really want those opportunities to be as transparent and inclusive as possible an increased number and relevancy of parent education opportunities came up we have been partnering partnering with parent venture since covid and i think while they have some great things happening they're almost exclusively virtual and people are saying i'd really like to get back in a room with people and talk about the things that we're experiencing so i'm in conversation with sheila and with megan about those types of opportunities for our parents in our community and then finally you know probably the area of biggest need
052and the area that is is sometimes the most difficult is developing those partnerships where folks from outside come in and get the chance to interact with students we have some of that happening especially in the four fives with pbl that naturally lends itself um in innovation in in the innovation classes at both sites um that there's some opportunity to do that and yet there's still a desire to have more of that and folks really just want to know what opportunities they have in that realm and that is concludes the summary of the feedback and more than happy to take any clarifying questions and hopefully answer as many of those as we can does anyone have any questions or comments sure um i was curious about the eld tosa can you remind me of the history
053of that position and where we're at with that i can um the last two school years so in 2223 and 2324 you might recall we had invested some one-time monies in an elv coordinate and um that those monies were depleted and we were sort of saying well what could we do to continue some support in that area with the dollars we have to work with and so that is where we said all right well we know this is a continued need but we want to shift the focus the coordinator was more about getting some things in line master plan development right sort of that umbrella um all of those pieces that were not in place we have all those pieces in place and we knew that we would then need a practitioner someone to go
054out and do direct service and model for teachers and you know sort of a coaching and that's where we were going with that unfortunately i don't know that the half time was um as attractive as a full-time position would be so for next year um we will be posting an interventionist position that includes the pieces from the eld tosa and also some intervention pieces um that come along with our significant disproportionality plan where we have to redirect some dollars so that allows us to make it a full-time position and again it doesn't mean that that person is going to immediately solve all of our you know um questions and answer everything but it does give us a resource that folks can do and i think our focus has been getting direct service in the classroom
055whether that's in the form of modeling for teachers so they can do it or whether this person does it that would be ideally a permanent position yes exactly same that we would love for it to be a permanent yes and they would support the whole district they would support the whole district the interventionist that is a big job and the interventionist side is um targeted at four specific sites that are part of the significant disproportionality plan so that's a little more focused than say the eld side is there's so much great stuff in here i just really appreciate the reflective nature of it and where you've identified the areas for further attention and there were a few things in there where i was like yeah i was often wondered about that so um just great
056work compiling so much information and look forward to the next year until you develop that thank you thank you sarah boris sure i'll jump in i mean i guess for me it's a little bit overwhelming just the um it it's good to have such detailed plans that we're kind of tracking against i guess the the question that i would have is like across the i don't even know i didn't get into the account but more than 20 different categories of things that you've listed as you know things needing follow-up or things at different stages how do you prioritize how do you maintain focus how do you um track all of that as it goes on through the course of time um to see if we're addressing the things that we're sort of saying as the
057ones needing follow-up can you just talk about the kind of ongoing process part of that sure i mean i i think what my attempt with you all tonight was to try to put things in categories or under umbrellas a lot of the feedback fits under the umbrella of inclusion for example right creating an inclusive classroom what does that look like that doesn't just mean that it's about students with special needs right that means it's about any student with a learning difference it also means that students feel included in and sense of belonging right so it's a big umbrella term and there are a lot of things tucked in there we have our sel we have our behavior interventionists we have all of those things are tucked there and it's sort of a subset of that
058multi-tiered system of support that you know where well how do we make sure that students in tier one get everything they need which is the definition of tier one is all students have access to these things and what does that look like in a classroom what does that look like on a campus what does that look like you know and then it's a matter of the part of the tracking that's one of the biggest challenge with the tracking the reason we have the metrics is so that we can hone in on are these the right metrics or do we need some other metrics that give us the information we need i think one of the things that's really assisted me personally and i think us in general is the idea that we're bringing you this
059information as we go forward we're not just saying oh we looked at it for a year and now we have this right it's about well this is what this measure said and this is what this measure says and this is what this measure said so it kind of guides the conversation such that by the time we come here we have a pretty good sense for what might be said like sarah said like yeah i wondered about those things and at the same time we're saying all right well do we need to shift anything now i would also add that in the first year of an LCAP you don't shift much right like it's kind of a stay the course we talk about stay the course fatigue but after the first year of an LCAP you
060don't know that much right you just know the successes are clear to everybody everything else is sort of like well what do we do now and i think as we go through that through your cycle we funnel those pieces and the parts that are not happening are the parts where we tend to focus more attention anything you want to add yeah um thank you for that opportunity so one of the things it's not that you can't see here is that some pieces are at p3 at the preschool three and then some are four five and some are six eight and the leaders are leading a lot of that work and so in some ways will go big in a great span so for instance project based learning is is bigger at four five and six
061than it is at other places so then we either advanced you know up or down for that but we make sure it's really tight there and they have a good rhythm and then it becomes a nice model for other places i think middle school is a good example of a place where we felt like we were lacking in sel curriculum so then we work on that and we find one and we put it in place but it's really the leaders and the teachers that each of those levels then that are part of that implementation process and the feedback loop for you know is it working so you heard from some of the teachers at the middle school how's that working with the sel curriculum is it the right curriculum and so we have a core
062set of things we're doing and we make sure we're really intentional that not moving forward on too many different fronts and i'm certainly not going to be a superintendent that's you know throwing noodles out the wall so we do have indicators early indicators we'll watch and then more lag data can come along and tell us but i think it could look like it's a lot but it's still focused on a core set of things it's just that because all the different grade levels have different components it can appear as if it's a random set of school improvement efforts that's helpful thank you i have a follow-up um kind of to boris's point it is a lot or it feels like a lot um dear point jennifer but um on the areas needing follow-up do you
063feel do you guys feel pretty confident that you are getting the support or other particular areas of follow-up like where we're not sure we have to see how it'll play out or time will tell more like i mean i think one area that necessarily your question goes to that a lot i think that is an area that well we don't want to play rescuer right it's a fine balance like you don't want to say oh we've got an interventionist at every site and they're just going to go in and help with right what we're really trying to do is saying well are what are the students that need that second dose or that double piece and how can we equip our folks to do that work because what's been proven over time in our district
064is we don't have a lot of extra funds to throw around and have somebody else come in and help right it's not a reality that we live in so our perspective is how do we equip our best you know um instructional asset which is the teacher to better serve all the students in the classroom and i think you know it is it's a challenge and at the same time it's a great opportunity and so i think your question is equally about it's not necessarily about a person it's about what we can equip them with in terms of resources and that's where we're sort of thinking you know this position in particular and in other areas so modeling is probably what we can do best we also we have the great opportunity of working with like
065an outside group like stanford university right we work in this collaborative with them and the beautiful part of that is there's there's no cost to what they do and we're talking about how to take what we did this year for example which was wide-based and large and big groups and scaling it down so that it's more manageable by a smaller group of teachers with a smaller group of folks and then it becomes more operational and less aspirational or theoretical in that way that's the example a lot of my questions have been answered i did have i was curious about the community partnership in real world learning and finding ways to recruit volunteers to build real world learning partnerships so i feel like there's you know i think we've always said this is a great place
066geographically to have these opportunities just given all the biotech and technology and all the great innovation and real world stuff happening around us but it does feel like it's it happens kind of organically based off of like who attends that school is there someone at the district level that is going to be trying to kind of push that effort forward or is it still going to be more like at the school level based off of existing relationships do you actually do you feel that there's going to be something at the higher district level for that i mean i would say there's not necessarily someone that's a person that's going to come in and write some larger districts will sometimes have an educational partnerships person that goes out and literally recruits and actively does that sort
067of work you're right that it's organic you're right that it tends to be based on you know oh well we have this parent at this school so they're going to do x y and z and i think that is the challenge because we don't have someone to go in and say i'm going to organize this and work and yet it could become and we've talked about other jobs that are principals for example right where they're you know maybe yeah certainly you're the principal at x school and you might also be leading up l pack testing or you might also be leading up you know in assessment in some way or other areas so that's an intriguing idea um yeah i could i could say a couple things about that i think we could do a
068better job of elevating these to the board because there are partnerships we have so really good example is technovation which is has expanded it used to just be mariposa and tl and it's an opportunity for girls to learn coding and computer science and they work with a partner from technovation and now it's open to central and arroyo students who are also participating in that so that's a partnership and we've talked with oracle oracle's a big partner and donor to the education foundation and about them bringing their volunteers in because sometimes we need some additional support with the students who are working with the technovation experts they all design a project usually they're designing an app or something like that so that's a good partnership i think the the ropes and the science things that we
069do are really good partnerships where students are getting access to partners um rotary's been a big partner to us doing projects on our campuses but i think what we could do is start to aggregate those and share those with the board i know recently we sent um shirou and teresa fox to a chamber convening it was a retreat where different people from different sectors participated and then they came up with a collective problem they're going to work on and so now we're looking for how do we get that out so i think we have more examples of it but it would be nice to bring it to the board and then i know that we started in our retreat to think about advocacy and partnership we could start to do some gap analysis of that
070um because i i think both and could be in place which is what do we have what could we have and then what would we do next and then my other question is more about process so next our next board meeting uh l cap comes back but it's also it's still for information and discussion it's just sort of um maybe you can explain yeah i'll go ahead so the next meeting so there's there's statute required here so theoretically we could have done this presentation the same day as we put the l cap forward for the public hearing so the next um the next meeting there's a public hearing required where you you gavel in and you take any formal public comment and then and and then we have to respond to that and then the
071following meeting on the 12th the l cap is is approved that's simultaneous with the budget so both times so we have it we have a public hearing on the l cap we open that public hearing we close that public hearing and then we have a public hearing on the budget we open that public hearing we close that it just gives folks a chance to interact as they see fit there are districts where they literally do what we're doing here at the same night my preference is to try to get the information to you sooner so that you have some background before it appears on the whole big document appears on an agenda so on the 12th we'll finalize the l cap you'll you will um after it's gone through a couple of iterations so it's
072actually the document itself is just about complete for the most part with the exception of some of the budget pieces and we're submitting that tomorrow and then the county looks it over gives us some revisions we do those and then the the l cap that ends up on the agenda is actually one that has already been through the county process so that when it's by the 12th by that final meeting it's ready for approval thank you okay let me check for public comment okay there's no public comments so um we will move on to the next agenda item which is 5b updates to board policies so that's jennifer frantras and myself um would you like to start well i think i i'm happy to start and uh then just toggle between a couple of these
073we continued our work on the board bylaws and uh primarily are adopting the csba uh improvements so to speak additions etc and so i can take a couple of minutes and share a couple that pretty much we adopted as is and one of those is board bylaw 9110 terms of office as far as i have in my notes we just accepted the parts and pieces that are in there and the same with the oath or affirmation of office many of these were just standard updates um and unless you had anything to add yeah yeah those were just yeah then i i'll move on to conflict of interest that had a considerable amount of language regarding campaign contributions worth reviewing and so uh i know this is the first read but really that was the biggest
074change is that there was a big old chunk that was put in there about campaign contributions which is worth paying attention to when you um get to this opportunity to run a campaign um then the next thing was meetings and notices and i think i'll let you take that one tracy how about 9320 sure um so 9320 so i guess both the one we just talked about conflict of interest as well as the next three um those four were our mandated ones and so we we reviewed those those kind of received higher priority so um with meetings and notices um we made we we took mostly the csba language we did there are some parts where we um in blue where we adjusted it for the way that we conduct our meetings um and so
075we have um we just said at least one regular um meeting each month just so that when we do have when you decide that we've won you know we have right now in the calendar i think almost two but we have a lot of them as as needed so when we when we cancel one we don't want to be like outside of against the policies so but we do have to put kind of a um a minimum number of meetings because uh when we join a meeting when you have the option to join a meeting virtually there's a certain limit to the number of percentage of of the meetings that you can take virtually so therefore we have to at least say um sort of at a minimum how many meetings we're going to have
076and so we have looked at the past years and we think 20 is the right number to put down for our policy um sure yeah and one of the things we recently learned when we did the trustee onboarding from john niblin is that meetings include regular special meetings retreats and study sessions uh just for clarity around that so when we say we meet 20 times it is inclusive of those other events which are considered meetings yeah um so that is that one and then next one agendas and materials again i don't know if we it's accommodations i think was the biggest change is making it clear on the agenda front page and public comment agenda area that for public engagement that we offer accommodations for that and considerations um and this was a place where
077we thought we might talk about whether or not going forward we'd like public comment to be in person i think that's in the next one meeting contact okay perfect yeah um so then the next one meeting conduct uh is yeah so this one talks about public participation and what we realized let me see if i can find the so as far as what is required of policy there's a kind of um two things that we kind of discussed as a committee one was that it doesn't state here actually during um the information and discussion portion it's not required to take public comment it's more like right before we're about to take an action is is when um when we when we have to take public uh comment um and then we talked a little bit
078about whether we should continue to take public comment for information and discussion and um at least as a committee and i'd like to hear your opinion um on this is we thought well we have things like first read of board policy and wouldn't it be useful to take public comments so that way if we do need to make any potential changes it comes earlier rather than on the second read slash um discussion action so um i don't know if you guys we can take a break here and let you guys speak but that was sort of um one thing that i wanted to get your opinion on whether we continue to to take public comment for each of the agenda items even if we're not taking action it's not like we have a bunch of
079people lining up anyway it's like me just remembering to um look for public comment and then the second thing um is whether or not um and i think jennifer you can maybe speak a little bit more about um what other districts are doing um you know we traditionally zoom zoom came around when when the pandemic happened and um taking public comment virtually is was also um a result of what happened in 2020 with with covid so um but it seems that many districts are kind of moving away from that and requiring that people be present in person for public comments so we wanted to talk a little bit about whether or not we how we want to what we want to do as a school district you want to add anything yeah most districts have
080returned to in person if you wanted to address the board that you would show up in person fill out a blue card and address the board versus just being able to kind of zoom in and make a comment and uh that just seemed like something that we might consider as a board as well so we're gonna i'm gonna pause there even though we have well how many how many more i have one more board policy so we'll just talk about that one meetings uh minutes and recordings that's uh we pretty much took it as is um and i did i don't know if you've noticed i have started saying that um the this the meeting is being recorded and that's after we i started reviewing this policy and realizing that i was not doing that
081so um recording has to be announced that it's being recorded veronica did remind us that that's something that you would hear when you zoom in uh but for everyone in the room it's an important thing that we would note yep okay so going back to um meeting conduct or any of the policies if you guys have any um comments or questions or thoughts sarah you're me i mean we don't have particularly disruptive board meetings so i am okay keeping it as is because someone's taken the time to actually come and express their three minutes i i wish more people taking interest so yeah so i'm okay kind of staying the course of our current practice and same with zoom okay i'm in the same place i think by default the more opportunities we get people
082to weigh in is better than less opportunities and given that we're not inundated with public comment that drives out our meetings i think it's i would support keeping it we happen which is both information items and zoom being open to public um i'm okay with the public comment being in every agenda item so even under this non-action ones i'm a bit inclined to say they should come in person if they want to do it but i'm not strong on it so i'm pretty i'm open i guess my question would be similar to kind of a situation like if someone does have a situation and does want to win is there a way for them to you know notify us so that they can submit it in writing or be virtual or if we say it's
083in person there's no other option because that's the part that you know i think just saying in person and someone has some some somewhere they have to be or some emergency do they just miss it completely or can they write it in i don't know how that part works if if we don't know that part then i'll say just leave it as zoom for now as well but i don't want to give them an option if they've gone i think we do have that option right veronica that people can submit i know that that happened during a board appointment process and that has happened historically i think if we shifted you had to be present we'd make that more known but what do we do currently about that yes okay and sometimes not red but
084we can say we received a comment on xyz so i've seen it both ways yeah yeah how did it go on view when we were in a period where there was more public engagement with it hard to manage zoom comments um i don't know it was hard to manage but there were a lot of comments so one of the other things in your bylaws is you can limit the amount of public comment and i think that was exercised quite regularly that the board took 30 minutes of public comment they also were actually reading many of the things but they tended to consolidate them into common themes so i have five comments that say basically this or this i mean a common practice i've seen at least with written comment is that if there is written
085comments submitted that it gets posted with the agenda item as part of the agenda i've seen that in other agencies involved with just so that the public comment is just as a comment from the podium is available to everyone so is the written public comment that the board received so that there's a clear record of what it is that people waited on there's something that i don't know if we do that or not but so i haven't seen that but it doesn't mean it doesn't happen in school work but i could find out about that i could find out i mean essentially how could people participate if they couldn't be present and we aren't accepting zoom so that i could see what the practices are i meet with superintendents tomorrow and county council is always
086present and perfect question to ask them about um so can you have a question about so like when you say you're you you are interested in potentially limiting it to in-person if there is an option for those who due to circumstances cannot attend can you explain more about why you would want to limit the to limit it to in-person um i think my thinking is that on my my assumption i should say is um that it's a little bit more intentional and thoughtful if they need to be here in person um versus if they're just going to zoom in for five minutes you know make a comment and zoom out and not really listen to the whole context or really be and and you know that's that's my thinking behind it um okay i just
087think people can zoom in and zoom out um pretty conveniently sometimes and not miss some of the context on being thoughtful sometimes but again i'm not if everyone feels zoom is good i'm okay with that too i'm not hell bent on it but that was one way i was like we could make it more thoughtful they're here or they're not here they've actually taken time to write it down which makes you want to think about it and be more thoughtful and maybe you know versus just potentially venting which is a bit more easier i think when you can just log in turn your video off say something and log out i was i was going to add that uh i think some of these things are uh considerations people are giving right now because it
088wasn't uncommon in some other places that i've seen where somebody could zoom in and you just see it's iphone 4 and you don't even know who the person is um so you know it's we don't we haven't experienced these things and so it's you know it's not a problem until it is a problem and i know a lot of the csba pieces that are coming through are these you know prophylactic measures given that you know we're in a different time right now where uh you know there could be times where people want to weigh in on things and they could be iphone 4 and you don't really know who's addressing the board about a thing and so there isn't the same opportunity for you know hans and i to follow up for instance so it's
089pretty typical that you know the board president might say gee you know jennifer would you follow up with this parent about xyz but we don't even know who that person is so it could be this isn't a problem for us because it hasn't happened here i just wanted to give that context because i've heard that in some circles with superintendents that is a thing that's happening in some places that's a good point i guess the validity or verification of the identity of the person even in being the district i guess it's hard to do in person to you're not going to ask them to prove that you know they lived here i'm assuming but it's it's a lot harder to do um online but again if it's not a problem i don't want to necessarily
090worry about it but if you're thinking long term it might be one to this yeah i mean i think even in person like or online you're not required to actually identify yourself so and i don't think you're required to live within the school boundaries so it's public meetings so um yeah so i think what i'm hearing is um and i don't does anyone have any other comments on um any of the other policies or questions i appreciate that we now have in black and white but the teleconferencing i think i'm going to suggest that we um continue as they're written here and we'll move them on to for approval for the next agenda i think regarding the meeting conduct i mean thank you for your input and i i tend to agree that like you
091don't have a lot of people commenting i think people appreciate being able to zoom in and if they do and we also have our public comment at the end of the meeting which makes it a lot easier for people with families to to be able to to zoom in and still make comment and you know i think if we get into a situation where things start to get really um sticky and messy and it's it's hard to to manage the in-person and the zoom we could always revisit there's clearly um other districts that have established new policies um excluding the the zoom public comment and um i don't know people would like then be really unhappy and make a bunch of public comments about the fact that we're making a policy change so it might
092not be the best uh best time but i think um just given sort of we want to give as much opportunity for people to make public comment we'll just keep it as is and hope for the best yeah okay um i'm gonna check for public comment um sorry just to clarify the current policy allows for zoom yes and we're not changing we're not changing it correct yes we would have to explicitly say only in person yeah right now it's yeah thank you sure okay i don't see any public comment on this part so we can move on to six discussion action so these we will actually and there's three items this time on discussion and action and we do we will actually uh take a vote so what we'll do is we'll have staff present
093offers ask some clarifying questions and anything that'll um we take public comment and also anything that help um any questions to help us make the decisions um but i think they're all pretty straightforward but um and then prior to us taking action we will yeah hear public comment so the first item is 6a 2024-25 arts and music and schools funding annual report and that's hans and ralph or hans there's okay okay so you may recall uh in uh just a few years back the voters approved proposition 28 it's now called the arts and music and schools fund or ams and we're required as an lea to approve an annual report that gets submitted to the cde the california department of education um it's this this is uh sort of the no glory part of ams
094we have to submit this annual report the fun part is when we get to talk about what we plan to do um and we are going to be adding some components next year you recently approved um steam associates for our classified staff so we'll be bringing forward our plan for 25-26 likely at our august point but this tonight for your approval for submission does anyone have any questions or comments no i lost my i'm gonna check for public comment seeing none can i get a motion to approve to approve the 24-25 arts music thank you two seconds all those in favor say aye aye okay the report is approved 406 p is the approval of csa revised job description for library media center technician to you hans thank you tracy um uh you've already approved
095many of these so i don't feel like i have to give a lot of explanation this one is for as we say library media center technician this is a title change and also some substantive changes to the duties we actually um finished this process over a year ago with csa and then got bogged down so we're happy to bring this forward that's fine thank you any questions or comments from the board i have a process question um when we see these revised job descriptions is there a reason we don't see like a red line version or it's hard to know what's been revised when it comes i mean i suppose we could include that that's part of the process that csa does so they actually take the to put them side by side and make
096sure that you know that that they can recognize what's changed uh we've tended to talk through any massive changes there wasn't a lot of change here but the title change i thought was important to highlight we could certainly implement that practice if you'd like to um you tend to be the final approval in the process i know they've gone right so it's hard to go through back and go oh sorry they wanted to know more about x fighters it doesn't mean we couldn't do that's what you'd like um did i have any questions i'm i'm wondering if maybe there could just be a little bit more in comments sure on the agenda that summarize this focus difference because i can see why you wouldn't want us worrying about wordsmithing or every little red line or
097etc since we are the last size in the process but maybe could there be just a little bit more imperative in the agenda so we can reflect on absolutely is that too onerous no i mean i think it's totally reasonable we don't want to put hans on the spot but i know that would be helpful um in a lot of regards to know what's different we also sometimes done them in a slate so a little bit five or six at a time and i think when we're doing that many we have sometimes included the red line version because it's too much to put in a summary but for a single it's certainly not over burdensome at all i like those suggestions i'm losing my voice sorry um i've got water but um this okay um
098thank you all right i'm gonna check for a public comment um i don't see any so can i get a motion to approve the job description motion to approve 6b second all those in favor say aye aye okay the um new revive the revised job description is approved four zero the final item on discussion action is the copier RFP awarding contract and that is ralph yes thank you so it's that time our copiers lease is five years old and our copier fleet exists of 14 copiers that are leased so at the end of this term we will have to return those copiers to the leasing company eight copiers are owned by the district those eight copiers are probably 10 years or more in age and they're getting the majority of the service calls on the
099site so we went out and collected three bids from companies and of those three bids the one that is the winning proposal is the one in front of you this proposal is to replace all 22 copiers on a new five-year lease and this is a municipal lease so this is a lease to own situation so at the end of five years the district would own all 22 machines the current cost of our lease and service agreement because the eight that we own we have a service agreement for those eight so that total cost is four thousand five hundred and eighty dollars and the proposal for the 22 new copiers a service included is only two thousand four hundred and seventy one dollars a month this is fully inclusive of everything except for paper and i
100know currently we're paying for staples as well so this this new proposal and new contract includes the staples in that fee as well the yearly savings amounts to about twenty five thousand dollars so this is a piggyback contract off of fccc which is the foundation for community college contract which this is a procurement method that is often used for these types of contracts releases and such where we can piggyback off of contracts are already pre-approved for this for for public agencies does anyone have any questions or comments i have a question does it include maintenance like yes maintenance agreement and so a maintenance agreement toner everything except for paper wait i'm checking public comment seeing none can i get a motion to approve the contract please all those in favor say aye aye okay the
101copier contract is approved for zero moving on to item seven future agenda items well we can all look forward to the l cap from hans and the budget from ralph in addition to the l cap we'll get local indicators those are the ways we measure locally our l cap so hans will be bringing those forward the other piece you will see is some literacy screener and phonics screener you learned a little bit about that during the literacy study session where we're selecting a screener so you'll get to see those pieces and then finally we look forward to bringing you the joint use agreement from the city there's one going forward to the city under their consent agenda at the end of the month and then it will come before the board in addition to a
102contract for crossing guards from ralph so kind of wrapping up some of the the work for the year thank you jennifer moving on to item eight communications eight a is public comment so we've reached the portion of our meeting set aside for comments from the public about matters not on the agenda but within the subject matter jurisdiction of the board under board bylaw 9323 comments that are are limited to three minutes unless changed by the board since you are addressing the board on a non-agenda item please be aware that the provisions of the brown act prohibit the board from having a discussion with you or each other on your comment we will also not be responding but please know that we are listening and taking note and appreciate what you have to say with that
103preamble let's see if we have any public comment okay we do not now we'll move on to eight b employee group comments and we have dan here in person so thank you for the coffee for uh for for the board and from the district for teacher appreciation it's uh we our school started early in the week and it's just nice to see more members at our schools and district office staff and superintendent and of all the years i've worked here it felt the most kind of natural and virtual and so i just think it's good for especially good for even district office people who don't only get the schools to be there so i really appreciate that then uh thank you for uh the really nice teacher appreciation uh retirees tonight that was great um
104thank you for the copy machine religious but very first things like that um yeah that's just a quality of our teachers uh we have one in my school i call it space shuttle you guys you've had it for 10 years and it can do so many things you never need to do but it always jams and it always wants you to fill tray number six we've been excited about being jammed so it's a problem teachers and parents who really appreciate that thank you next we'll move on to csea uh camilla was here but now she's back on zoom so camilla would you like to speak now yes sorry i'm losing my voice so i was trying to save it for tomorrow with the kiddos but um i just wanted to highlight that next week is
105csea appreciation week so we're looking forward to i know the district is bringing coffee carts around and so we're looking forward to that and we're looking forward to just highlighting and appreciating um the amazing classified staff that we have with the district so that is all i think my voice is going to handle tonight thank you thank you hope you get better soon okay um now moving on to 9a board member comments who would like to speak oh boris you made eye contact yeah you're up that was going to pass in weeks okay okay sarah i just had a lovely time at ba this week it was very touching to see the passing of the torch um and i i don't know if everyone knows but my training was as an anthropologist and i was
106really reflecting on the culture at that school and how positive it is and all of the little rituals and it's just really special the bear hugs and the blue bear honey pot and the birthday celebration one of the teachers was having a birthday and she got a little bracelet or charm with the kids it's just it's such a wonderful little community there and thank you for sharing yeah and i do not know you study anthropology for me it was similar went to ba for the first time um stepped on that campus earlier this week um it was just amazing to just just walk through that um facility campus if that's what you could call it and talking to the teachers talking to the kids seeing the preschool the tk um and just just socializing um
107in a very informal setting and just uh making sure i can take coffee orders which was not as easy as i thought it was because i thought i'd make some up um but it was good um and excited to do i think i'm doing white oaks next week so excited to just be out there more great um yeah i'm looking forward to the coffee cards and i do not take offense that i did do ba last year and i guess this year was better um he's like in all my years this is um anyway um no offense okay the thing that i did yesterday jennifer and i were at the healthy cities tutoring a volunteer recognition event and that was very inspiring to hear from um there was a pair of students they they're not
108actually tutored together but they're tutored by the same guy and um they all spoke and it was very moving and i just loved that event um and i also spoke which was great okay i was very nervous um but that was fun and um the other thing i wanted to mention is just that we there's hometown days coming up this weekend um and then also in case you didn't know on monday there's a csba webinar on the may revise the budget impacts on schools so it's a webinar at 11 a.m so if you happen to be free you can still register to attend to hear what happened between the january and may budgets so with that i'll turn it over to jennifer thank you i want to say um thank you again to uh the
109service the 127 years of service of our retirees and look forward to celebrating them at the picnic on june 4th during the month of appreciation everyone knows we're on campuses doing coffee and tomorrow i'll be at heather and thank you to trustees who are helping with that it's not easy to take coffee orders but it is such a nice organic way to visit the classroom and do a little something for our staff so that's been really fun i'm looking forward to hometown days like everyone else it kicks off with concerts tomorrow night with our amazing school bands at burton park and then a parade and festivities on saturday and sunday and i want to give a big shout out to veronica rickson in addition to coordinating a couple of board meetings in two weeks and
110committee meetings etc etc she dedicated a lot of time to help create our float and booth for hometown days um so thank you for that and then finally i wanted to say that i went to the um special education local planning agency's celebration of uh that it's their first appreciation event they had and i was so proud of therese verges who is the administrative assistant in special education and then our parent that we recognized here uh trisha who has been a parent that worked through our system and now is out of the system but still dedicates time both therese and trisha were recognized at the head of that meeting and it was a really touching beautiful event and that's all i have great okay now are we moving on to the closed session and the
111board will go to discuss items 13 a b and c as listed on the agenda check for public comment on closed session items don't see any um okay so the board will now adjourn to closed session thank you on no it's not isn't on does that matter should i start over i turned it off sorry okay um where do i start just okay um we reconvened into open session and um on closed session item 13a the board voted unanimously to approve a settlement in the matter of parents on behalf of student versus san carlos school district case number uh 2025 020692 for the amount of $40,000 for the items b and c there's no um no reportable action was taken thank you