001645 6:45 7:45 soon. So, [Music] um we're going to convene the Shandel County School Board close session and we're going to continue after that with the school board work session and final budget adoption. Uh, do we have a recommendation for meeting in close session? Yes. I recommend the school board of Shannidoa County convene a closed meeting under the Virginia Freedom of Information Act in order to discuss and consider several personnel matters involving the assignment, appointment, promotion, performance, demotion, salary, discipline, or resignation of several employees of the Shannidoa County Public Schools under Virginia code 2.2-3711A14. Thank you, Dr. Shepard. Before we uh have a motion to that effect, I'd like to um note that um we have a quorum of four, but um Mike Rickard and Tom Speed are not present at the moment. If um
002Mike might be here, we'll announce when when he arrives, but I I want us to take note of the the four members who are who are present at the moment. Uh, and now I'm going to ask for a a motion for meeting in close session. I move that the Shannidoa County School Board convene a closed meeting under the Virginia Freedom of Information Act in order to discuss and consider several personnel matters involving the assignment, appointment, promotion, performance, demotion, salary, discipline, or resignation under Virginia Code 2.2-3711A14. All right. Thank you, Mr. Gut Charles. Our second. A second. Thank you, Mr. Vance. So, um I guess at that point, we can reconvene in close session. Is there Well, well, let's I guess we need to vote on it. So, is um all those in favor of meeting
003in close session, please indicate by saying I. I. I. Any opposed? None opposed. So, we will convene in close session with an approximate reconvening time. Open sation of 7:00. What would I do with that? Okay. What's happening? Well, it's 7:00, so we will reconvene in open session. Um, still have a motion to then effect. Move to reconvene in open session. Thank you, Mr. Gut Charles. Are there a second? Second. Thank you, Mr. Vance. Uh all those in favor of reconvening in open session, please indicate by saying I. I. I. Any opposed? None. So, um we're going to have the school board work session and final budget adoption, which uh actually brings us to the point of having um some important business to conclude tonight. So, um this is going to be different than our normal
004work sessions. Uh but I would like to read uh the following uh regarding our close session. The Shannondel County School Board hereby certifies by roll call vote that the to the best of each member's knowledge only public business matters lawfully exempted from open meeting requirements by Virginia law or discussed in the closed meeting to which this certification applies and only such public business matters as were identified in the motion convening the closed meeting were heard. Discussed or considered by the Shannidoa County School Board. Each member responds ISO certified when called. And can we have a roll call vote? Cheryl, Mr. I so certify. Mr. I so certify. Mr. Vance, I so certify. Mr. Barl, I so certify. I'd also like the record to show that u the four members who were here for the close
005session are the only ones who are here. So Tom Street and Mike Rickard are not not present for the uh for the meeting for the open session meeting. Do we have a motion to approve the agenda as presented? Move to approve the agenda as presented. Second. Second. Second, Mrs. Golinio. Um all in favor of adopting the uh agenda as presented, please signify by saying I. I. I. Any opposed? None. And so um we have a minor matter here. The adoption of the fiscal year 2026 budget and capital improvement plan. All right. Thank you, Derek. So, there have been a few changes since our original approval of the budget. Um, the board of supervisors at their meeting on April the 15th reduced our budget by $500,000. Our ask was for um for operational um was 1.143
006and they reduced that by an additional $500,000. So, we've made some modifications um to our recommendation for the budget, but um and then also the capital improvement fund, they funded $2.5 million for our CIP projects. So, as we go through this presentation, you will see um where we have um taken things out of the budget to um to get a a balanced budget. So, here's our our revenue from and you'll see that our uh Shando County Public Schools local is 1.4 million. Um, and that's the same from approved to adopted. Um, you'll see state, we are anticipating that we're going to see receive 1.143 million from the state. We um the we still do not have state numbers at this point. Um the governor has until May the 2nd. Friday. Friday. May the 2nd to
007um to sign the budget and if he does not then they will reconvene the general assembly and um and I'm not sure when we'll have a final state budget but we do have a budget that was part of the um first year of the bianium. So we can go ahead and and operate on what we know that we're going to receive from the state. Federal remains unchanged. And then general um Shando County Public Schools operational, you'll see the $1.6 million cut from our operating from county um general fund which was which is different from the approved budget and the recommended ADOP uh budget adoption. And then you'll see the CIP there's a change there as well. And then the county technology um is the same from the approved to the adopted budget. So, I mentioned
008that there would be several changes to the um to the budget to help us balance our budget. Um you will notice that the four English um anything that is crossed through are recommendations for removal. You will notice that the four um EL teachers are still there. They're required by our um SOQ standards of quality. So, we need to leave those in there. the middle school teacher to support increased enrollment. That's at Peter Muenberg Middle School. There have been an additional hundred students over the last year or two. So, we need an additional teacher to support the increased enrollment there at Peter Muenberg. Two pair of professionals, one at um Schlesburg High School for the library and one for students with disabilities. Was that at Peter Muenberg as well? And then for um school bus drivers
009three will help reduce the impact of the um the second runs. So it won't eliminate them but it'll help with the impact of of school buses drivers doing um second runs. And then one will uh transport our students who are part of the um teacher education academy that is at Laurel Ridge Community College which is new this year. You will notice that we cross through two two student support specialist and then one assistant supervisor of transportation. Uh you will see that we also cross through the assistant principal at Ashby Lee Elementary School. We will continue to fund that through Allin Virginia. Those funds run out next year. So we have those funds for the remainder of the year. We left in the halftime um health sciences teacher. This is a a grant-f funed position from
010this year. Uh, I believe Claude Moore funded that position this year for one year. And um, if we're going to continue those CTE programs at Triplette Tech, then we need to fund that halftime teacher there at uh, triplet. We have another English learner teacher there. It was funded through title one and um, we cannot fund it through title one at this point. So we have to move it into the operating budget because it was considered supplanting software packages. Yes, software packages remind schoolgate guardian lifespot. Those are all packages software packages that we had purchased through CARES funds in our CARES funds. We no longer have CARES funds. So um we have to put them in our operating budget if we are interested in continuing those those programs and then launched the new CTE um program
011a half time full-time teacher um for aviation and that is being grant funded as well but we needed to allocate it in our budget. So that those funds will come to us in July from the public private partnership that we have. Our capital expenses, you will notice that um the actual funding was $2.5 million and we have recommendations on that later in this presentation. And that is a decrease of 800 almost $825,000 from this current fiscal year for our CIP projects. You'll notice the next category is inflation and increased uh services cost to the tune of 87 um,000. The increased enrollment at Peter Mu Muenberg actually has increased costs. So they need more copy paper. They need more supplies. So that is why we increased them a little bit. The cost of materials at triplette
012are um increasing. So the food that they use for culinary, the um the wood and lumber that they use for um carpentry, the automotive parts are all increasing. So we increased um their funds as well. And then the cost of the software for the new bus cameras that were purchased with this year's CIP funds. And then um the last few things, most of these have stayed the same. There is one deduction down there second to the bottom. But you will notice the targeted um scale adjustments for our bus drivers and our athletic directors 220,000 that has remained the same. Dual enrollment stipen that's a stipen for our teachers who are uh teaching dual enrollment and we want to encourage more teachers to be able to teach dual enrolled classes. So that's an incentive for them
013to get that um the coursework they need in order to be able to do that. and then the compensation which is a step plus a 2% cost of living which is what was approved um a couple of months ago. You will see that we've also reduced um professional development, travel and tuition assistance by about $38,000 in order to balance the budget and our allocation for health insurance um remain the same at a little over a million dollars. So, a little and you'll see some of these slides again in the next presentation, but just want to highlight our health insurance rates for um for the proposed for the upcoming year in our Keyare thousand preventative dental and comprehensive dental um rates are there. That is our core um health care program. That's where most of our
014employees actually um take the health care in those two. We are offering a premium plan called the Keyare 250 and that is a little more expensive, but sometimes employees like to um this option because it's uh less deductible than it is in the Keyare 1000. So, they're paying a little more monthly but paying a little less in um in their deductible. And then the high um the HDHP um is, you know, more affordable and it gives you um $125 per month towards a health savings plan. So that's an if um some of our employees who are healthy actually take the um high deductible health care plan. So um in I think the next slide pointed out. So, if you look at our health insurance rates, um we have the plan that we reduced that we
015focused on this year was the employee plus children and the employee plus family. You'll notice it went from $83 to $655. This is the plan that I would have said four years ago was unaffordable because it was about $1,250 and we we've almost um decreased that by half at $655. So, made it much more affordable for our employees. But the others have remained the same. Even though we had a 9.4% increase, um the the division um beared that expense for the increase so that we're able to keep our healthcare insurance the same. And then this um compares us to Rockingham and Frederick. And there was a question the last time on um what's the difference between Frederick's and and Rockinghams. And I did a little research, not a lot, but um the Frederick County um
016their deductible is 500. So their deductible is $500. In Rockingham counties is $1,000 like ours. Um but Frederick County is a little lower. They're And I hate giving this information out because I'm really telling teachers or employees where they can go for better um better healthc care coverage. But um the out-of pocket limit and Rockingham is $4,000 per person and $8,000 per family. Um the Shannidoa County out-of pocket is $5 and $10,000. And then the Rockingham is four and eight just like um like Frederick County. So um fairly comparable um just a few nuances there um with our health uh health insurance compared to theirs. However, you know, our um our trend over the last couple of years for health care is um we have our health care company has paid out more money than
017they've received from Shannidoa County Public Schools. That trend is changing a little bit this year. So hopefully um hopefully we'll see our health care um either leveling out or declining slightly in future years. So looking forward to that. Any questions about healthcare before I move forward? So the adopted budget we're at um 75% of our funds are spent on instruction and you can see their percentages of admin, attendance and health, transportation, operations and maintenance and technology. And then um our personnel expenses are close to 90%. Um that's people so personnel salaries and benefits. So, any questions about the changes to the to the budget before we move on or any recommendations that aren't um our recommendations because we're going to approve the school board will be asked to approve this here in um during the
018action agenda. The the water drainage problem they had at Signal Knob. I think there's an indication that we're hoping that um somebody else picks it up. Do we have any real hope that that's going to happen? I mean, is there some deal in the in the offing? Yeah. So, I'm going to say something then Danny can correct me if I'm Mr. Orts can correct me if I'm wrong. Um, we are it's in the um right away with the Virginia Department of Transportation and we're hoping that they will um they will bear that cost. Thank you. I do have a question. Um because we've been talking about we may have a need to have those trailers for Sandy Hook. Um I mean is that something that has already been considered here or is that something that's
019going to come from somewhere else? Yeah. So that is not considered there um in this particular budget. We can talk about it at in the third presentation tonight which is the um the surplus from fiscal year 2024. So that's an opportunity. We have a very [Music] um um what I don't know primary um quote and um to do what we had there before those um trailers would cost one one a little over 1.3 million and that's just for the trailers. That doesn't include any of the connections or anything like that. So that's for how many trailers? Um I think it's 12 classrooms. and two bathrooms. Okay. Um this is Yeah. And we're going to move on to CIP, capital improvement. So just uh just again to highlight our facilities at a glance. You've seen this
020for the last couple of months. Um, you'll see where Sandy Hook, and we're going to talk about that here in in in a little while, you'll see where Sandy Hook is at 96 um almost 97% capacity. And Ashley is at 89% and WW Robinson's at 90%. And you'll see the last time that our our schools were renovated uh or additions and you'll also see when they are originally built. So this slide is the last 12 or 13 maybe 14 years on our capital improvement funding. So you will see over the last you know um four or five years that the county has increased the amount of capital funding capital funding that they have given uh Shannidoa County Public Schools. You will notice in fiscal year 2022 we asked for 4.2 million and we got 4.2
021million. The very next year, we didn't ask for anything because maintenance were um our maintenance department were finishing the projects um from fiscal year 22 and also we were spending down the CARES monies um that we had available which was probably close to $10 million on on HVAC projects and things like that. So, so we didn't ask for any money in fiscal 23, but you'll see in fiscal year 24 we asked for 3.1 million and received one and a half. In fiscal year 25, we asked for 3.9 and received uh 3.3. And this year, the ask for this year actually includes some of those um some of the fees for architectural design for a new elementary school or a renovated elementary school or a new triplettech or a renovated triplettech. So that increased our ask
022quite quite a bit. And you'll receive that receive. You will see that we are receiving $2 and a half million dollars. During the adopted budget, um the school board voted to um approve option C, which you know, right now it says new elementary school, but I know that that's something we're going to talk about here in a little bit. And then triplette. doesn't say new or renovated, but it's, you know, it's it's there. So, anything that is lined through, so we took out anything that was necessary to get to the $2.5 million. Um, anything that is lined through is taken out of the CIP for this coming year. And anything in red, um, as Mr. Barlo um shared a minute ago we're either not going to do or asking some other um organization to help
023us with. So um the first one of those um projects is a parking lot drainage repair at Signal Nom Middle School. We're asking VOTE to help us with that one. Um and you'll see the one the item in yellow there install fence around the back playground at Ashby Lee Elementary School. We're actually doing that out of this year's fund. So, um even though it's necessary, um it's for student safety. You'll see that we left the uh wheelchair ramp at Stonewall Jackson. Wheelchair lift at um oh, wheelchair lift at Stonewall Jackson. Wheelchair lift at uh Central High School. You'll see that the flashing uh safety lights are in red. So that means we are going to put them on next year's um CIP list. So we're going to move it forward to next year. And just
024look at the note there that the flashing safety lights are 60 years old and and there are no parts available to repair them. So they we've um they've lived their life. Heating and cooling um replacing the '9s wing gym rooftop units. uh removing the old insulation and reinssulate dual temperature piping at the elementary schools. And you'll see that's at $210,000. We may want to talk about this here in a minute when we when we look at the reappropriation, the ask to reappropriate funds from um fiscal year 2024. We may want to remember this as a as a thought. roofing. Um, if we have one project that we would do this year, um, I think Mr. Orts would say that is replacing the the roof at WW Robinson Elementary School. Is that correct? And then we
025have removed the doors and locks because they're, you know, they weren't necessary. All right. So, we've taken out the renovation or uh build new triplette and then the construction of a new elementary school. But again, we're going to talk about this here in the third presentation. Playground upgrade at all elementary schools. That's 225,000. And my understanding is they started the playground at Ashby Elementary School this morning. So, yeah. Um replace do what? It'll be finished Thursday. Thursday. Perfect. Um, replace carpet with LVT and this is going to be we're going to look this is going to be at our elementary schools and we are going to look at the carpet that needs replaced the most. So, it could be you know we may spend $30,000 at Sandy Hook and $50,000 at Ashb Lee, but understand
026that some of the carpet may be original to the school. So, we're going to we're going to triage the the carpet um that needs replaced um most first. We're going to replace it with carpet or we we're going to replace it with LBT, which is a it's a vinyl. Oh, the vinyl. Sewer line reconditioning and lining at Peter Muenberg Middle School. Um this is we're able to do this with the capital improvement funds that we have this year. So, we're going to go ahead and and use those funds to do that. And then, uh, sewer line reconditioning at all elementary schools. That is a project that we're going to do as well. So, we are going to um move the sewer jetting machine with camera to a future year. And then all of the other
027um items um are are lined through on that page. And then um a new storage shed for our mower and our um snowb blower and then upgrade the elevator at Stonewall Jackson High School. So there's our total for maintenance is 1.8 million almost 1.9 million. And then we uh changed at the schoolboard meeting when this was approved, we decreased the school bus purchase by half and then we went ahead and decreased it. So we are only going to purchase two school buses this coming year instead of four. Um, we still left in the the rest of the urgent items there and we changed the cost because of the uh for the activity bus which is um has went up slightly in price and we took out that last. So the total for transportation is $618,000
028and then athletics is our last category and most of those were necessary. We are going to um move the retrofit of all stadium lighting at Stonewall Jackson High School to next year. We do have parts from the replacement at Strawburg High School to re um to fix those lights if they would fail. So there's um there's a synopsis of our $2.5 million Any questions or thoughts, concerns, changes? We met with the um building and grounds committee on Thursday last week and we met with the finance um budget and finance committee on Wednesday and there were no real real recommendations um from either group except for for the surplus fiscal year 2024 money which we'll talk about um after we talk about health insurance here in a minute. Any questions, thoughts, concerns? All right. You want
029to switch to the health health insurance? All right. So, I'm going to quickly go through the health insurance because you've seen many of these slides. Um, you you saw that one and you saw that one. you did not see this one. So, this is a comparison of our um longitudal comparison of our health insurance premiums over the last several years. So, you can look there to see where we've been. And these are the two plans that most of our employees select when they're when they're electing to have health insurance through Shando County Public Schools. So you can see um the decrease in the employee plus spouse, the decrease in an employee plus family, a slight increase in employee only and the decrease in the um I already said it employee plus child. So questions, concerns,
030changes, thoughts. All right. This um Shannidoa County Public Schools has I think it's in these one of these slides here. um about $6.5 million in surplus from fiscal year 2024. And um we we need to request that the board of supervisors reappropriate those funds to us, but we need to request specific items what how we want the board of supervisors to reappropriate those funds to us. So, I'm going to go through some information and then at towards the end of the um presentation, it's an opportunity for us to talk about what that's going to look like. I have some recommendations, but um nothing in um set in stone. May the 8th is when we will vote on this. So, um any of your ideas, we can jot down notes and get you um firm quotes
031or prices before May the 8th. So, So just um you've seen these slides before but just want to you know kind of go over them. Um over the last four 12 years um enrollment in membership in Shannidora County Public Schools has declined. The dark blue line is K12 and then the um lighter blue line is um is prek12. So you can see how it declined but you'll notice in 2022 there's there started to be an uptick. So 23 24 25 we've had increased student enrollment. And here's just another way to look at it. So um the dark blue line is September 30th enrollment. The light blue line is March ADM. And we always expect a slight decrease from September to March. We have it every year. And you can see it it follows um that
032pattern over the year. But you'll see the slight decline, you know, the decline across the last, you know, 10 years and then starting in 22 23 it starts to uptick a little bit. Elementary schools again, you'll see that same, you know, that same pattern. Um, at Sandy Hook Elementary School, you'll see um, you know, decline, decline, decline, and a slight uptick and then another year of decline. And you'll see that at WW Robinson Elementary School, a decline and then a slight uptick. And then this pre uh current year there's a slight decline. And then at Ashby Lee Elementary School, um the the big uptick in student numbers is because the fifth grade moved back. So you'll see um between I think it's blue and green. Um you'll see 564 and then 678. So the um
033fifth grade moved back in the year 22 or excuse me 2023 2024 in middle school very similar Peter Muenberg look at the um look at the increase over the last you know couple of years from 451 to 5 you know 535 five and our high schools. And you'll notice Stonewell Jackson had a decrease in um in 23 24. That's because they um the eighth graders moved back to North Fork Middle School County um Shadow County Birth. You'll notice the um in 2020 we had a slight uptick. In the last couple of years there's been a decline and then you will see the um burst in 2020 that'll be the kindergarten class coming up and I understand from some of our registars at the school that we are getting more kindergarteners um kindergarten registration. So, um
034I don't know when we'll know exactly how many kindergarten kindergarteners we'll have, but according to our birth rate, we should be up in kindergarten for this coming school year. And then here's the approved housing developments. This is, you saw this, RRMM presented this, I believe in November, maybe Dr. Hunger did. Um but here are the housing developments that are on the books and um you will notice that over to the right hand side you will see there are 320 um new homes that are already on the books for Strawburg and that's approximately 145 students. So I asked the county um planners downstairs um on this floor uh how many how many kids per home and it's it's about 045. So Woodstock there are slated to be 873 homes and so that's approximately 400 students. And
035I believe Edinburg there are 30 more homes to be built there and that's approximately 14 students but I believe the location of those homes would have those students going to the central campus. And notice that there are no um there's no information here on Tomsburg or Maritown. And I know there's some housing developments that are going on um that are starting to increase there. But um I want to point out that there are two um that are active. You will see uh built under construction all at zero. And this data was from October 8th of 2024, but the summit crossing phase one that has started um in Strawsburg and then also one of the Woodstock um under town homes and villas um has started as well. So So they've started building building there as well.
036So, I think the last time I looked at Summit Crossing, which was in Strawburg, um they had at least one, two, three, four, four um units, four town home units that were under roof. So, let's say close to 20 town homes. And the one in Woodstock, there there were seven or eight that were under roof. So the building is is starting and this is another slide that was taken from RRMM's presentation and I just wanted to highlight the areas in green are projected to increase and you will notice that is in the town of Strawsburg and right outside of Strawsburg. So if you're looking at this screen over here, that's right there. Then um kind of Woodstock, the dark green is more growth and that's your Woodstock Edinburg. And then down in New Market as
037well. And there's some lighter green here in Edinburg and Mount Jackson. Um but that's the projected growth. So considerations for the surplus or 2024 surplus um we have 6,472,9329 and my recommendation is that the school board should consider um requesting from the board of super supervisors to reappropriate to the architectural design for one or more of the projects below. So elementary school, is it a new elementary school? Is it an addition or renovation of Sandy Hook Elementary School? is an addition or renovation of WW Robinson Elementary School triplettech. Is it a new triplettech or is it a addition or renovation of triplette? And then um one of the things that the parent community advisory um group recommended on Thursday and I presented it to the building and grounds committee was maybe use some of those
038additional funds for capital improvement projects. So if we were going to do architectural design and this is just an estimated number but if we were going to do architectural design where we actually got the building plans from the architect um it's a percentage of the total cost. So I would say that architectural design all the way through an architect it's either six or 8%. So at 6% of $40 million it's 3.2 could be 3.2 to3.8 million. So, you know, but that's all the way through. That's from the design all the way to construction administration. So, do we allocate all or some of that money um as part of this um recommendation to the board of supervisors and then do we take the other um couple million dollars and do more CIP projects? That really is
039the school board's um determination on on how we want to move forward with that. But this is where you said trailers would come out of if we wanted to do that. If we wanted to do that. Yeah. Um that would be 1.3 out of the and it would be more than that because you would have to consider um electrical connection, water connection, things like that. So those things and here is the CIP plan um that was approved as part of the budget in March. So and I think As we were going through the CIP projects, I said, "Pay attention to this $210,000 um cost because it was to remove old insulation and reins insulate dual temperature piping at elementary schools at 70 $70,000 each." Now, that's necessary. It's urgent. We need to do that. However,
040there is a project. So that's on page C20 about um five lines down. One, two, three, four, five, six lines down. There is a project right above that that we have as necessary for $1.5 million. I know that's a that's a huge difference, but if we did the a project that was above that at $1.5 million, it would eliminate the need to remove the insulation because we would be doing away with those pipes. Is that right, Mr. Wartz? Yeah. And it actually would put humidity controls in all of our elementary schools where you hear that is a great need in the fall and spring and summer. So I didn't say winter. So yeah. Um, so that may be a project that I would recommend moving up so we don't spend that $210,000 and only get
041the benefit of it for a year. Well, that makes great sense. Um did did you get any um so we would like to request of course the maximum amount we can get from that. Mhm. Did you um do you have any feel for what the board of supervisors would be kind of more in favor of supporting and that I mean it's a it's kind of subjective question and but um and any body language or or so really the only indication I have received is whatever project or projects that we select that the school board is are all on board with whatever it is we move forward with. So, um, well, that's that also makes so they don't want to hear divisions and counterarguments after we've made some sort of request and see fissurers within the
042group in terms of this. Yeah, they they want to see everybody kind of moving forward with the same the same vision. So, of of how we're moving forward. So, um I got it. Thank you. But, you know, so any of the projects, you know, that was just one that I would I would recommend we, you know, um we move forward with. But I think the parent advisory committee brings up a good point when it comes to thinking about allocating. Let's say we get four or five million back. I don't know. I'm just throwing that out there. Um, you know, I don't personally know what the right answer is when it comes to the the elementary school or triplet. I don't know if any of us do right now. Um, but what we do know right
043now is we have plenty of projects here that that need some funding. And my concern, and this isn't any of our faults, but you know, throughout the years, the schools have gotten to be in pretty rough shape. Um and and we can't get to the future of a elementary school or triplet if we have the schools we are trying to maintain now falling apart completely. Um, so I think it would definitely be important to consider allocating some money towards the current projects we have need for while also considering an elementary school triplet both something like that. I mean, I think we're definitely going to consider one of them at least um because we have a need for clearly we have a need in different different ways for both. Um, so depending on what we get
044back, I think at least putting some type of money into the schools that we have now and trying to maintain them and keep them at a quality that is acceptable is something that we can't forget about. I know we all we'd love to build a new school and be, you know, a brand new thing and it would be awesome, but we also don't want to forget about the issues that we know that we have now and we could actually do something about it. um rather than kind of putting that money aside and seeing seeing a return on it in five, six, seven years as far as a new building. Uh so hopefully the board we can kind of consider that as a a medium. I would like to be as specific as possible if we're
045going to do some projects so it's very clear to the board of supervisors exactly what you know what they would be funding. Um, so just to be clear, so we already have in the budget the 210 urgent to remove that insulation. So what you're saying is uh you're hoping that we can actually add the 1.5. So it would be the difference of that would be 1.29 I think. Yes. Million. Um because I was actually speaking to a parent Mhm. um last week who actually ended up having to pull their kids out of WWE Robinson because they said I guess the mold was really affecting the the health of the kid and I wonder how many how many kids are being affected by that. Um so I definitely would like to see that as a priority.
046Um, and I had a question about that because I think she said there were some classrooms or some areas at WW Robinson that were being closed up because of mold or classrooms or are we aware of any of that or Yeah, we just did the carpet in the one room. We did the one room, we took the carpet out. Okay. Was it So, it was just a carpet. Was there any mold issues or I mean, do we know or No. So, Miss George, could you speak to when we went into the building at Robinson months ago, the roof issue that we're going to get fixed during this fiscal year? Can you talk about maybe what effect that had when it came to the ceiling tiles, just so the board's aware? Yes. We talked about it
047before, but it's important to while we're talking about Robinson. Yeah. So the the linking deck on the roof, the water comes down when it rains obviously and it gets onto the ceiling tiles in the in the school in the main part of the school over the sunken area near the library. Of course, library is the worst place you could possibly have water going in. So we go through multiple ceiling tiles every time it rains in that area as well. Um and in the sections we went through speak about those other sections in the classrooms, right? That um insulation on those dual temperature lines that are in there now from the 70s. The insulation is compromised. It's falling off. It's it's 50ome years old. So the insulation value of those of that insulation is gone pretty
048much. So this would we have to reinsulate those so that we stop the dripping of the water onto the ceiling tiles that we replace during the spring and summer like you she spoke of about humidity issues. We don't see that in the fall and the winter cuz it's not humid like that. But coming up here in the next few weeks we're going to start to experience that again and it's going to happen again. So we have to either get that finish done now or like was spoke talked about do away with that project and let's get to the core of the whole issue which is the dual temperature system itself which if one of those pipes fails I mean you could potentially shut the school down. I'm just putting it out there that that could
049that could happen versus eliminating those pipes totally and putting a new system that doesn't need that. Plus, it controls humidity and the temperature a whole lot better and a lot more efficiently. So, thanks. That that would also solve the problem that we were hearing about a Sandy Hook with the different temperatures and all that. Yes. And of course, it would help with mold. So I would put that as a priority. Other thoughts? And I know you know we have two week um actually our next school board meeting is next week on Thursday. So it's a short period of time between this meeting and our next one that we'll have to make some you know some recommendations and some decisions. So, so once upon a time we talked about the fact that um that the elementary
050schools in question were designed to be added to and so um have we I think we're going to take a look and see if if that um plan that was obviously made in the past was still supportable in the future. In other words, the ground was there, the the architecture to we could expand from. so and so forth. So, I guess my one of my questions would be if we went ahead with an uh expansion of both of those schools, um could that absorb or at least be integrated with the the kind of um remedial work we would have to do that Danny was talking about before. Uh so with doing both of those things, I mean the you expanding those two schools and the remediation, would that leave us still with with with money
051for renovation of triple attack? So, if we if we're talking about the surplus, the only funds that we're talking about would be for the design piece of it. So, the architectural design, right? So I think there could be funds for both the renovations of both of those schools and something with triplette as well. Now you know at then in two years or 18 months when the design is complete how is the board how will the board of supervisors fund the actual projects? Well, it would be good to get buy in at this point for the beginning of it because if they're in at the beginning, be hard for them to kind of ditch it along the way. And you're talking about kind of a uniform approach of the board. Uh I think what we heard
052last over the last 3 months is the necessity slash high desiraability of plusing up triplet tech along with making those elementary schools larger and more healthy. And so if we if if that would was our our goal as as a board, it seems to me that would be laudable. And I would discern among the board of supervisors support for those as well. In other words, they're individual members of the board that are interested in various pieces of that as well. So, so yeah, um what Dr. Shepard said earlier is it's about 6 to 8% for design. So, if we're going to do a $40 million triplet in some fashion, that was about three.5 million. If we're going to do 10 or 20 million expansions on each of the elementary schools, at $20 million, that's another
053$1.25 million each for 2.5. That takes you to six of your 6 and a half. That leaves half a million to do some of these other projects that is on this list, which does not cover that um HBAC renovation. Gotcha. Right. But if the um if the total project was $20 million for um triplet just a renov uh just an addition and then $20 million for the elementary school. What did you say that number was? Three and a half million. So 20 gets you about 1.25 per Yeah. So but that's the whole design that goes from that goes from the design work all the way to the construction administration. So that's the whole architectural fee. Um there's a and there's a number that you can say okay if you just want to do do the
054design work then that's you know that's really that's going to be a million or a million and a half or whatever. So, um I don't know if this is what Mr. Garlo asked, but did you get any sense from the board of supervisors if there was more appetite towards one project than the other? Like elementary is more needed, urgent, we should probably focus on that or are they just we should work on triplet? No. And I will admit I haven't spoke to all of them. the only um the only indication is that that they're giving is um that the school board be on the same page moving forward. So once you know once we decide what it is then we're all um on board with whatever that project or projects are because my concern would
055be kind of like um think what Mr. brother said that I would hate to commit to one then have a new board of supervisors kind of say yeah we're not going to do that down the line when we actually need the funds to actually build something. One thing that I have discerned from listening to to them is uh I mean a lot of people on the board have and will have business experience and are tied in that there there tends to be a lot of subterranean support for triplet remaining uh as a high option uh for uh jobs in the future and technology. Um, I do not at all think that should trump the uh health uh the others. That's why it would be nice if we could move on all fronts. But um Kayn
056makes a really important point that if you spend everything on that puts us in a world of hurt, right, for doing things that are probably just as critical. And it also puts us at a point in about two years where we have designs that need $60 million. Yeah. To fund all the projects. Yeah, it's true. All all at once. Yeah. That's why I'm wondering, as much as I hate to just keep kicking the can down the road, I almost wonder if we need to kind of address in addition to this issues, which I think need to be done with the Hback and all that, getting the trailers because at least we have that in hand and we can expand that right away. um in case we don't get the funds to expand the schools cuz
057I would hate not to use not to do that and not get the trailers and then not get the money later on to expand the school and then we're at capacity. And I'm not saying that this is Shannidoa County, but a lot of times trailers um come to a school division and that's what stays. Mhm. Yeah. Yeah. I understand psychology that I'm just on the other hand, I'm I'm also afraid of the other thing of not getting them and then but I I understand what you're saying. It's like they may say, "Well, you already have that, so we don't need to build a new school." So, it's like a double-edged sword or you're going to get punished either way. Dr. Shepard makes a really good point, though, that uh once investing in those, the board
058of supervisor is not going to say, "Okay, it's a three-year deal. Get rid of them. Let's get something that's going to be a really hard sale, right? That's what I'm saying. Yeah. And I understand. I'm afraid that they're going to say, "Well, you already have that. You don't need a new elementary." Um, but so this isn't something we need to make a decision on tonight, but it will be it'll be fairly quickly because I believe that we'll need a decision fairly soon because um we have to have it to the board of supervisors by June the 2nd so that they can um talk about it twice. Yeah, they need to take it to their work session at the beginning of June and then vote on it at the end of June prior to the end
059of the fiscal year. Is there any um way that we could kind of make the assumption about those three those three schools and moving ahead with architectural plans which I know kind of commits us. Uh but then bouncing that against those other requirements that you mentioned. In other words, um kind of having a challenge board to see which of those could be cut or approached some other way or I mean that might help us if we could cherrypick or those remaining issues that we could kind of trim or I think Dr. Hegardner did an exercise last fall where you and Mr. Orts went through and determined what could not be done if we did this. Yeah. Do you remember that? Like if we renovated Triplette Tech, we wouldn't necessarily need to do the electrical work
060that needs to happen there. True. Yes. Yes. And that was in one of the handouts several meetings ago I gave you your request to take those off. But yeah, and and it was oh gosh, a little over a million dollars that fell off the CIP if there was Mhm. you know, a renovation or a new trip was built. The the biggest one is electric. I I believe the biggest one is the biggest from a concern standpoint um of adding to triplet without refurbishing the electric It'd be hard. It's like I mean they've been dreaming about welding for a long time if you don't have the electric. Exactly. When when they're already having to unplug things before they plug other things in. So, and I think what I hear you asking for is you what's the
061cost for design um for an addition or renovation to Sandy Hook Elementary School? What's the cost for design for addition renovation of WW Robinson? And what's the cost for design of an addition renovation of triplette? Is that And then so that comes to I'm making this number up. Um $3.5 million or $4 million. So we have $2.5 million left. What are those projects that you would recommend for that other $2.5 million? Is that what I hear you asking for? Yes. Okay. Okay. I I agree with this u renovation, what I call the wing project, some informal discussions. Uh Mr. Street and I were at Sandy Hook on on Thursday. Just walked around the building. It's 4:30 in the afternoon. I was um optimistic that a wing, what I call the wing project. Um, it's going
062to save some money over a new school. Not just in terms of the construction, but you already have the infrastructure. You've got the parking lot, you've got the water in, water out. Um, you have the access road. It doesn't solve the traffic problem. You already have an administration. Uh and then there's the social effect of if you built a new school as we have talked informally in somewhere between Thomasbrook and Maritown somewhere there you're sitting in a first grade class in one school and next year you've lost all your friends and teachers and you're sitting in another school and you have to make this adjustment. It's like uh when we draw up the about the uh attendance boundaries, you know, you wouldn't have that effect if you if you go with this with this renovation.
063And uh we'll make an editorial comment here. That's very uncommon for me, right? But I was really taken aback at that new gym that was built I think in 2009. What a tragedy. It's not it's it's it's just not I'll just leave it there. So, and I don't know that anything's going to solve our trans or our transportation issues at our two campuses. Um, and but maybe if we're doing some renovations, then that could be part of the architectural work. So maybe there's an in and out um at Sandy Hook Elementary School and maybe there's another way out at um WW Robinson Elementary School because we do Sandy Hook I think it's a I think it's fairly hilly. Yes. And that's what 10 15 years with but even just in the campus it or even
064in the school campus itself is there another way to you know because traffic goes in and out the same road. So, is there a way to separate? Well, my focus was on Holiday Street. Yes. You know, you have two schools, one bridge. Yeah. And the high schools drop off point, too. So, so, but maybe that's a consideration. I don't, you know, I don't know if an architectural firm would be able to to help alleviate any of that at all um if we added. But we did look at the plat for um Sandy Hook Elementary School and it does look like there is space for another a wing if you will um at WW Robinson. I think it's in the green space in front of the in front of the building. Is that correct? That that
065was mentioned before. But that's you know that's that's not an architect who uh mentioned that. So well by having those things in place that I mentioned the infrastructure and so forth staff whatever going down the list a generous board of supervisors would recognize I agree with you that hey they did their best with what we gave them and now there's money set aside for triplet and the school bus garage and so forth whatever their limit may be whatever the ceiling may That's ceiling in terms of money, not I just hate to have us lose the time between now and early June and not do anything. I I mean just waiting three more weeks isn't going to help us unless we have and I'm sorry I'm looking at you guys for providing us the tools, but
066u if we don't have more input, we're going to sit here and look at each other say we can't do that. So, um I hate to throw that back on, but we always do that. Ask you to come up with some miracle for us and we will. So, yeah, we will we'll get something to you. Um but understand it's a work in progress. Yep. Yeah. Because you guys may have your own items that you want to add or subtract um from the from the list. I was once part of a of a budget process at the Naval War College where we took the entire defense budget and it was it was that last five million out of the trillion that caused all the problems because can't do you know you finally get there and I
067think that's what we're kind of winding out here is that uh we need some smart when I say operators I mean people who understand figures and all these and come back and make us smarter enough to make a decision. We'll get something to you. Thank you. Are we under any kind of financial or contractual obligation to an engineering firm at this point? No. And that's um so that'll be the next step. If we do if the board of supervisors comes back and says, "Okay, we're giving you blank amount of money for architectural design," then it'll be the school board's respon responsibility to interview um architectural firms and select. So, we'll send out a request for proposal and that'll be out on the street for 3 weeks or a month and then they'll um those architectural
068firms that are interested will submit proposals and then um you guys will be able to select who that architectural firm is. Good. I support that very much. So, you can interview two, three, one. It'll depend what the competitive range is. Yeah. So, all right. Any if you have any if you have any recommendations that you haven't heard, please let me know so that I can make sure it's on um option one, two, three. All right. So, um that's the um the final information you piece you that you have for us. So, we move into um action items at this point. Um real quick before we go to that. So, your recommendation of adding the changing the item the HVAC is that part of your re official recommend. Okay. That'll probably be my number one. Okay.
069So, do I have a u a motion uh for um the final budget adoption? I move to adopt the fiscal year 26 budget and the capital improvement plan as presented. Thank you, Mr. Goodshaw. I think a second. Second. Thank you, Mrs. Carino. All those in favor, please signify by saying I. I. Any opposed? None opposed. Z health insurance. Okay. Thank you. So subject 4.2 two for action is health insurance renewal. Uh we've heard an extensive uh briefing today on on that. So um do we have a motion to approve the health insurance premium uh scheme as has been presented? I move to approve the health insurance premiums as presented. Thank you Mr. Gaw. Uh second second second by Mr. Vance. All those in favor please signify by saying I. I I any opposed? None opposed.
0704 zero. Uh 4.3 uh is personnel. Uh and um do we have a motion to approve the personnel list as it has been presented? Make a motion. I move to approve the personal list as presented. Thank you, Mrs. Carlinio. A second. Second. Second by Mr. Vance. All those in favor, please signify by saying I. I. I. Any opposed? Okay. For nothing. And um that's the final action item, is it not? All right. So we have moved to the area of um schoolboard member comments. Anybody like to start? I had the good fortune on the uh 16th of April which was the last day before spring break to visit uh Sandy Hook and um a great second grade class under the direction of Mrs. Landmark and uh the food service team from here in conjunction with
071our food service provider was the uh uh roving chef presentation and it was grand watching those little second graders work with yogurt and fruit and wearing their little chef caps and I'm sure there's some pictures somewhere because they were taken many and then the uh food service providers brought in pizza, string cheese, vegetables some kind of dessert. I forget what it was. And they was just a ball and they were very, it was controlled fun, you know. It was wholesome. It was just very wholesome. It just kind of warmed your heart that all this was happening. And then the uh second thing I have, that's the last thing I have is a commendation to all of you and all the hands that were put into the um staff recognition banquet over at Peter Muenberg. That
072was very nicely done and you're to be commended for that work and I commend you for it. Thank you, Lv Gloria. Thank you. Uh first I'd like to commend everyone for the budget. Um Dr. Shepard, Miss Campbell, everyone that's kind of gone into the process. Um especially over the last four years, our insurance continues to be decreasing. um we've made tremendous gains over the last four years in that area. So, Dr. Shepard, thank you for know you came into a tough situation when it came to very high insurance cost. Um and that's something that didn't happen overnight and we're not able to fix it overnight unfortunately, but moving in the right direction. I know not all of our employees take our insurance, but um for those that do, I think it's um important obviously and
073we're moving in the right direction there. So hopefully we can continue that years down the road and um become even more competitive. Other things, the staff recognition dinner was great. And then the um Shannidoa scholars on Friday was also a very good experience to be at once again. And then we have our retirement this week, retirement, uh dinner. So, uh we look forward to that. Um yeah, that's what I have. Good. Thank you, Kyle. Yeah, I I thought I was going to mention that um the budget process has been um very heartening for the school board to um watch and observe your team, Dr. Shepherd um put this together over about six months now and realizing it's kind of an annual thing, but the fact that you keep at it uh and in a transparent
074in a cumulative way keeps us up to speed even though we get awful on other things and you kind of bring us back into it. And I I would say that a large degree of trust that the board of supervisors now shows in our system is um I think pretty much predicated on the solid work that's been done the last three and a half four years. Uh not by the board as much as by the staff. uh and uh those of us who remember back to the last regime if you will, it was pretty rickety relationship between the board of supervisors and uh and the school board because of that and um with the more more coordination we've had with the board and individual members have done that of the school board by the way.
075So that's good on them. Um but it's also because of the uh uh impetus that our uh superintendent has had to coordinate board of supervisors concepts and and desires with what we're doing. So I think it has paid off and that kind of incremental but consistent work has really has really paid off. So I I appreciate that. um that is one could argue our greatest responsibility and yet the one that we lay the greatest um requirements on you to to provide us with. So so many thanks for that and uh there are lots of great activities in the last uh month or so and I I guess I'm not telling stories out of school and I quote Dr. Shepherd is saying she gets to see her husband about six hours during the season because she
076said all the I don't do that as much but uh I appreciate the fact that she and other school board members do that. So anyway, so with that I'm going to wrap it up and ask for a motion for adjournment. Move to adjurnn. You did that one quickly. All right. Um we have a motion from Mr. Gutshaw. Second. Second. Mrs. Carllinio seconds it. All those in favor please signify by saying I. I four to nothing. We are adjourned at 812. Thank you for making sure I didn't say 912.