San Juan Unified Board of Education Meeting - June 9, 2020

001I call the meeting of the San Juan Unified School District Board of Education to order at this time we will move into closed session to consider student readmissions in two cases and to discuss one personnel matter superintendents of evaluation Thank You president of gasca's the board will now move to closed session the open session is expected to resume approximately 6:30 p.m. and we will return at that time good evening and welcome to the San Juan Unified School District's Board of Education meeting for June 9th it is 6:30 and we are about to get started president Vasquez are you available I am thank you mr. Allen I called the meeting of the San Juan Unified School District Board of Education back to order due to the executive orders issued by governor Newsom due to the Cova

00219 outbreak tonight's meeting is being conducted via the zoom platform the meet the meeting is being audio and video recorded and the recording may capture sounds and images of those attending this meeting the recording will be posted on the district website we thank you for joining us and ask for your patience as we use this format in an effort to maximize access and participation during this time of social distancing and other restrictions please stand and join me in the Pledge of Allegiance I pledge allegiance to the flag for which it stands one nation under God indivisible with liberty and justice welcome and good evening I am Pallavi eskas board president joining me tonight Osborn is doctor McKibben shortly miss Zima Creason board clerk miss Pam Costa and mr. Sol Hernandez board members superintendent Kern and

003other staff members are also in attendance before we begin I'd like to review the two methods that are available to submit public comment for tonight's meeting the first option is to submit a public comment online using the forum located on the district web site at www.wku.edu/oucampus please submit a separate form for each item on which you are commenting comments received by 6:00 p.m. today have already been shared with all board members comments received after 6:00 p.m. tonight including those comments received after 6:00 p.m. tonight including those submitted during so those who have co-hosts set please be careful to not hit the pause or stop buttons down by the record button thank you Thank You mr. Allen comments received after 6 p.m. tonight including those submitted during the meeting may be read during the meeting depending

004on time restrictions comments may only be submitted on an agenda item up until the time that that agenda item has been discussed the second option is on the zoom platform where you may use the raise your hand feature when you are called on you may share a comment via audio during the meeting please note that all public comments are subject to 2-minute limit or approximately 1500 characters and I will periodically prompt mr. Allen to remind individuals of how to use the raise your hand function on the zoom platform with that we are at item D approval of the minutes are there any corrections to the minutes seeing none is there a motion to approve the minutes for may 26 second it's been moved by mr. Costa and seconded by mr. Creason all those in favor

005please indicate by saying aye that was unanimous we are at item e organizations and announcements we have item e1 staff reports sorry Paul I'm trying to help dr. McKibben get on so he was having troubles okay I'm gonna have a Rick Messer do an update to start and then I'll have a follow date after him as well so Rick if you take it away okay good evening president be asking members of the board super mechanic turn in this tiny have the purpose of this staff report is to update the board on the status of creating a plan for open on high school athletics and activities this summer we know athletics and activities play a significant role in the culture and communities of our schools so on back on May 19th the National Federation of State

006High School Associations which is known as the NFHS put out a guideline for opening up high school athletics and activities to this summer these guidelines basically lay out a three phase model for planning preparing and training and then allowing for on-field activities related to summer athletics as well as extracurricular activities so we've started to look at the different ways in which we could start to open up a little bit or athletics so with that two weeks ago Ron Barney who's our district athletic director and myself met with our district athletic directors at each of the nine high schools to share these guidelines and start the conversation around what openings could look like within these new guidelines so within that we've also started to work with other leagues coach Barney has reached out to the different

007leagues that our schools participate in to meet with their commissioners to get feedback on ideas and thoughts of the processes within the same framework of the NFHS guidelines so to build on that just recently we've also had our local superintendents led by superintendent Kern have created a CO committee athletic leaders in the district that are going to come together on Thursday for the first meeting to work to create a guideline guidelines for opening up our athletics and not that we're gonna create a lock step for every district that's not the goal but the goal is to get our best thinking our best ideas on paper that will create the safest opportunity for our students and our student athletes and our students and other activities to come back onto our camp this summer to participate along

008with that work were also in contact with the South Joaquin section of the California Interscholastic Federation which is our section and the CIF basically is the governor my governing body for high school athletics in California so we've been working with them trying to get feedback on not only what are our how we should bring back sports but what are the possibility of sports is all this winter and the spring what we know today is that the ten sections of the CIE upper meeting in Los Angeles for three days to start planning or hopefully create some guidance of a plan of what athletics could look like this I mean 2021 school year so although we don't have a lot of solid plans in front of us we do have a pretty comprehensive set of guidelines that

009the NFHS has given us and now coming together with our colleagues from other districts our goal is to hopefully create some type of consistency within our region of what we're going to be able to offer all of our students and give them that opportunity to participate and so with that president asked is I'm open for any questions okay so any of my colleagues have any questions mr. Messer mr. Hernandez yes mr. Messer thank you for that update it's very helpful and we appreciate being on the forefront of that but mr. Messer seems as the numerous emails that we're receiving that there's a Mis confusion as to what you know what's out there and that's probably because other districts are making decisions and not necessarily those decisions affect our district so I know as we're getting

010these easy you know you're responding individually to these parents people that are concern I'm just wondering if there's a way that we can get a message to our our district so we can have a you understand what I mean yes sir yes you've seen one at a time that we say hey this is what we're doing in our district this is what we're trying to do we haven't made any decisions yeah but so just today we worked with Trane Alan has worked with the other districts we did create a joint letter from the superintendent's describing this work that it is our interest all of us to to get athletics started it's on all of our high school websites as of today so community members can go to our websites they're going to see this joint

011letter from all of the districts that are involved it's pretty much state that we do have the same interest we are working on it and we want to create a plan as soon as possible that is going to create a safe reentry into our activities so that is first and foremost that's out there and what I've been responding to do today I took personally I think we've had about 25 respond about 26 folks today well coach Barney is also getting phone calls through the Athletics office our athletic directors have been getting you know phone calls as well and we're sharing with them that we do share the same interest and that we are working on it and now we're pointing them to the website so they can actually see our commitment to do that as

012well one more question mr. Messer thank you and how does that affect the the summer sport youth programs that feed into our sports programs you know the footballs the you know what I mean how are they going to be affected by this and are they being included in this well as of right now they're they're completely shut down as well I mean they're under the same guidelines that we are but obviously we don't have a lot of jurisdiction over AAU we don't have jurisdiction over the youth football leagues but there is going to come a point where as things loosen up they do use our facilities right and that is where I mean we're gonna have to deal because part of the guidelines from the NHS is about how we keep our facilities clean on

013a regular basis after every practice in every I mean so there's a lot of time and effort in these guidelines related to just cleaning cleaning and more cleaning so we'll have to cross that bridge but we're not directly involved with that at this point but I think we'll hear from them as we start to open up thank you Thank You mr. Hernandez are there any further questions from my colleagues mr. Issa thank you for the update mr. mr. Nezzer that's really helpful and I think more than a common just call me if I'm on the right track with this you know I just want to say you know of course we got a lot of communications on the topic and I'm what folks to know that it's not our intent to keep kids out of

014sports so we would love to get having kids in sports but we also have to meet our responsibilities as good stewards and board members and we have to follow guidelines we can't just make up our own rules but as the store master said you know we want the same thing at YouTube but we just need to make sure that we follow the rules that we all have to follow and that we keep everyone safe so mr. Meckler is there a way do you have an idea of how that steps will be communicated to the community as we move forward in this process of realty well our first step obviously we started today making sure that everyone understands we do serve the same interest so I think that's going to be important to help relieve some

015stress from our community but every every community is going through this and I think working together in a region is going to be helped with lowering the stress because in some cases out in other counties you know some district said we're just going to open up and it could big pressure on the rest of us well what they found is they really didn't open up but they said they were and so it's just created some issues and I think this is an incredible opportunity as joint districts working together that we're going to create a plan that everyone will hear relatively the same again it's up to the superintendent and and board members to decide what our plan will be in the end but we're hoping for some consistency and continuity in that plan and I

016think that we all feel comfortable making the promise that we're going to communicate our plans out as soon as the plans are made that we're not going to hold information were to be completely transparent and again we share the same interest well thank you exactly mr. Costa I think the only thing to add I mean to your point mr. Messer I don't I think some people said oh we're going for a full opening but I think in reality this is just a very every part of us is very nuanced and it's about risk modification and risk mitigant mitigation where we can and so while we're seeing kind of this broad-based outcry for all sports I think the reality is that each one is different and we are probably looking at you know there's still a

017lot of work that goes into this but we're probably looking at different sports having a different amount of availability and being open I mean there's a difference between an attract infield in contact sports etc and these are all the very complicated things that take time to look through so just want to kind of acknowledge that know that it's a lot of work that you're undergoing now and of you but I think it'll be a task of ours to kind of message that it's not a black it's not a binary thing where they're open or closed it's gonna be like everything on some kind of spectrum of risk yes you're exactly right and that's our goal as we get we're hoping you know we can't rely on a hope but we're hoping that the CIF at

018the state level is going to provide some guidance that will help include in that consistency of what sports potentially can open we know there's low contact sports that are more accessible to being able to start and we know that the high contact sports probably won't so but that's we're hoping for we're working towards that guidance at least to give us that general direction to help us make the right decisions thank you very much mr. Messer and we look forward to updates as they become available Thank You mr. Kern did you have items about God yeah just two items to touch on just so that folks understand why my camera is going off and on I'm trying to work with mr. Allen we're trying to get dr. McKibben into the meeting he's having some technical difficulties

019at his home so we're using various different links so just be patient with us hopefully we get him on here soon to two items I just wanted to share with the board in the community last Friday we held a superintendent's parents Advisory Committee meeting of representatives from each of those schools we had sent out the invite to those representatives and we had about 30 plus folks that represent our school sites attend that meeting really provided an update on two things an update on the budget as well as an update that that the board and the community members who are here tonight as well are going to hear that deputy bass and Ally Schaer is about the Cova 19 update that item probably lasted about an hour when they had a lot of questions and it

020was great because we had a lot of dialogue back and forward and the update and then we just had some general Q&A at the end as well so it was good information good feedback got from those folks so that was positive the second thing that I wanted to share is last Friday we had our first session which we're calling a time to heal or listening sessions and the purpose of the time to heal listening sessions are to provide an accepting and supportive dialogue to heal the hurts that recent events are triggered and the suffering that has occurred as a result of oppression and racism I wanted to call out some of the partnerships that we worked with specifically we had three co-hosts over the last two days and and on Friday we had about 140

021participants and 25 facilitators and Monday we had about 160 participants and 30 facilitators the staff facilitators are part of the equity liaisons and the social justice collaborative but Armani Easley has been at both of those sessions as kind of one of our moderators and he's from project optimism Michael Casper from improve your tomorrow partnered with Armani on the first one and then at the second one jenika Rowland from epic education she presented along with army Armani and then the other partners that have helped us with this have been representatives from UConn you can the mutual assistance network and project ed quit and quit key so then the the I wanted to call out kind of four themes that are already out of this and again we're going to be coming back with additional meetings where

022we really hear from staff and then the community again with points of action will be bring back but before I kind of want to call out or and there are more than this but I thought I'd just touch on these for real quickly conversations about race and anti racism need to happen with staff and students there's been a very very strong piece around this next one training and professional development offerings on equity and equity practices need to be mandatory curriculum needs to include all of our students identities and in a positive way in finding ways for a whole system to hold each other accountable to the work so we will be continuing to write updates to the board probably during the the staff updates as we're doing this work and I know this will continue

023in the fall as well so president V asked is I just kind of wanted to share those two items with both the board and the community as well thank you mr. Kern I'll stop to see if my colleagues have any questions I'm reported out at this time miss Greeson again with a comment just very thankful that superintendent kurt is taking the time to do this very hard work and have hard conversations and put himself out there to really listen and learn and move forward differently I know that we've had several conversations about the need to heal and to change and to really address racism and call it what it is and so I really look forward to working with super to the Kern and the board and staff in the community to heal to really

024heal into to address it to really address it and move forward for all of us thank you thank you Miss Creason we are now at items e 2 through e 4 I'll turn to staff and see if we have any known reports from board appointed district committees employee organizations or other district organizations I am not aware of any but want to make sure that that's the case let me double check here real quick and I'm gonna go back between Trent because he's doing double duty right now so hold on one second all right no employee organization reports or additional reports from committees at this time okay so with that we are at item F visit or comment like polite typically where we turn to mister closed session action first of all oh all over the

025place okay we are thank you the board voted unanimously to accept as written to denied readmissions the case numbers are a oh eight and our AO nine the board has completed its evaluation of superintendent Kern for the 2019 2020 school year the board voted unanimously to give him a positive evaluation and based on the positive evaluation superintendent Kern will receive the benefits identified in his employment contract you'll thank you miss Kristen with that we are at item F visitor comments as a reminder we will be using the zoom platform where individuals can may use the raise your hand feature I will call on individuals who have indicated that they'd like to raise their hands and you may share a comment via audio during the meeting please note again all public comments are subject to a

0262-minute limit I will also like to remind the public that comments are limited to two minutes under the Ralph M Brown Act the board is not allowed to comment on items that are not on the agenda so we are not ignoring your comments we just can't respond to any individual comments the superintendent can refer items to staff who can follow up with you and here is the slide for both of our options for public comment mr. Allen would you like to reiterate our process I kind of went over the highlights but I'm sure I can use the mouth absolutely so this is the opportunity to comment on agenda on an item that is not on tonight's agenda if you do have a comment on an item that is on tonight's agenda we would ask that

027you hold your comment until that time again if you have a comment for an item that is not on tonight's agenda now it'd be the appropriate time to come forward if you'd like to comment during the lab meeting and you are on the zoom the platform we would ask to raise your hand at this time you can do so by clicking the raise hand button if you are on a mobile device that is the raise hand button in the black bar at the bottom of your screen if you are on a desktop device the raise hand button is typically found at the bottom of the participants list on your device and if you are calling in today and you would like to raise your hand to comment star 9 on your telephone keypad will allow

028you to raise your hand president Velazquez we have two individuals it looks like who have their hand raised at this time we also have some written comments to share would you like to start with the raised hands yes I will do that I see - you indicated I see first mr. Scott Rafferty followed by participant Tracy after so you'll be on standby and we'll go ahead and begin with mr. Scott Rafferty begin when you're ready sir hello I think mr. McGavin is not the only person having difficulty joining the meeting several of my clients have suggested that they are unable to join so I am commenting making comments that I expected others to make I know you think that trustee area elections is over with but there it's not and there are problems when the

029superintendent signs a letter prepared by members of the bar indicating that on March 16th you reached out to me I was demanding and I refused to categorically - to just delaying implementation altogether that's not the case three days later you unequivocally said you were moving forward and committed to it I continued to discuss to email proposals to delay schedule even mitigate if 2020 was impossible so what you told the governor about the school district to which he sends his children was the opposite of the truth and that has had statewide implications and and it's shameful in the response to our Brown Act challenge we were told that superintendent current did not speak with any board members about the lang until 2022 that his statement to the public meeting that we had discussed that related only

030to his cabinet we may be testing that claim I know that some of you have been contacted by constituents asking if that is really true and we're going to persist in bringing reform to this district and hopefully bringing a higher standard of candor thank you very much thank you mr. Rafferty next up we have Tracy F please begin when you are ready I'm new to speaking to the board my very first time gay for me I'm actually contacting you because I do have some inquiries in regards to what I heard tonight and also in regards to the athletic programs for the high schools so you know really quickly what comes to mind is is what is the commitment you know what is the goal date to present the athletic plan you know our parents going

031to be invited to this committee led by King Kern I would like to a better understanding of what the district clarifies as a high contact sport I have to to students that are enrolled in high school one's gonna be a senior one's gonna be a sophomore my senior lost his spring baseball program and he is experiencing some severe mental health challenges regarding that he's you know grieving the loss of that and the anticipation of not having it this next year is been really hard on him I have concerns that he will drop out of school he's very fed up I'm certain that he is not the only student with the same feelings and it puts a lot of pressure on parents to you know keep him motivated and share with him that it's not all

032about you know baseball right but so I just want to know if parents really are gonna have an opportunity to be on this collaborative committee so that we can have some output and actually be able to be part of the solution and collaborate on you know tasking out some of that stuff I know you guys got your hands full and just trying to get them back in the classroom right so I would be available to be on that committee I know a lot of people that would be so you know that's really just mostly my comment I would just really like and that's two minutes Tracy you've reached your time but thank you very much for joining us and expressing your comments at this time I see one more individual who has raised their hand

033using the raise their hand function unzoom I also invite moment anybody else who is participating here virtually to raise their hand at this time but at the moment I will recognize participant a Luna and invite you to begin when you are ready with your two minutes remark hi everyone my name is Angela Luna and I teach fifth grade at Whitney and I'm also part of the equity where in the equity liaisons and I would like to publicly thank superintendent Kern for his leadership his letter his participation um it's amazing and I love the example that's being set and I look forward to the work to continue I'd also like to acknowledge Diana Marshall she has been amazing in her work in her willingness to be vulnerable in these meetings and I look to her as

034an example of how to handle some tough situations so I encourage anyone who's listening to please join us tomorrow from 3 to 5 to continue the work the anti-racist and racism work with in San Juan Unified thank you so much thank you for joining us this evening seeing no other hand raised on the zoom platform I want to invite mr. Allen to read the public comments that were submitted electronically after 6:00 p.m. Thank You president of Eos yes we do have one comment that was received after 6:00 p.m. for general public comment it is from Amy ville Amy says will SJ USD discovery clubs be reopening during the summer for their summer program if so what type of restrictions we have our son contracted at ten hours per week so only need him to go

035to specific days a week and no other families that are also in the program that we can split the week with if that would help reduce class size and that is our only comment that we have received for general public comment at this time thank you mr. Allen with that we are at item G the consent calendar do we have any public comments for items that are on the consent calendar mr. Allen I believe we do not I'm looking at the list as well we do not but if we might practice - I believe we have dr. McKibben via dial in so I won't be able to mute and unmute him himself but I'm going to test to make sure that we can't allow him to comment if we can take just a moment dr.

036McKibben if you could stay a lot hoarse perfect testing 1 2 3 excellent we can I am so sorry glad you could join us no problem thank you that this seeing no public comments for items on the consent calendar do any board members wish to remove any items from the consent calendar hearing none is there a motion to approve the consent calendar I am miss Costas who I also heard all those in favor please indicate by saying aye aye that was unanimous we are now at business items we are item I 1 endorsement of the superintendent statement supporting students families staff and community members against racism I will present the topic followed by a visitor comment and then we will open it up to Boyd discussion this has been a pivotal week for our nation

037while addressing one public health crisis that of CO mid-nineteen we were violently reminded of the biggest and oldest public health crisis that we have yet to address that of systemic racism as the whole world reacted to the murder of George Floyd by Minneapolis police officers we recognized that waiting to officially say something as a district was not an option the superintendent released the following statement on June 1st we stand with our students staff families and community in grieving the death of George Floyd in one tragic and preventable act the world was brutally exposed to the racism and inequity endured by many black Americans daily and ingrained into institutions throughout our country it is important that we acknowledge how this event has impacted our youth and community the pain it has caused and why so many

038are rightfully demanding change it is our hope that real change will result and is brought about through peaceful demonstration civic participation and engagement if that is to occur we each have a role to play and standing up to accident justice both big and small and engaging in the hard conversations to build greater understanding and acceptance our staff will be holding listening sessions with our students and staff to help share how recent events have impacted them and how we as a system can support change in our schools our community and our world in addition to this statement staff immediately organized not just listening session but a calendar and plan that ends with action these discussions and actions directly acknowledge the unique role that we public education as an institution has historically played in perpetuating racism and

039the role and responsibility we have to disrupt implicit racial bias and other forms of discrimination to improve access achievement and wellness for our black students to some extent this is a formality this is work that has already been embarked upon however words matter and particularly at this moment in time silence speaks volumes we cannot afford to be silent our children cannot afford our silence at this time I wanted to present my colleagues an opportunity to discuss and endorse the statement mr. Allen do we have any visitor comments on this item president Vasquez we do not have any comments shared via the written form however I do see one hand raised if you would like to start with that comment as do i I see Antonio looking to be recognized so please begin when you are

040ready with your I'm Antonio and I'm seen Antonio's hand has went down all of a sudden so Antonio if you would like to comment please raise your hand again actually looks like Antonio has left the meeting that being the case at this time I'd like to open it up to my colleagues for board discussion yes those are we gonna go in order of Dyess for sure that's what we've been doing in this platform so that sounds like a in keeping with our tradition we've established via zoom so we'll begin with mr. Hernandez thank you they appreciate the comments and more than anything I think that as a district besides as a board I see that other parts of the district are trying to react is this as well I participated in a zoom meeting of

041a high school group of kids and this topic was discussed for over an hour today and they are planning on making their own statement and a plan of action as well to not only to help themselves but to help the high school that they represent so I see from operative discussions going on as a result of this and we encourage that and we want to be part of any or all of it Thank You mr. Hernandez miss costo each time I've watched the video of George Floyd being brutally murdered the words shock and revolt come to mind but the part for me as a mom that I don't think I will ever forget and I can't imagine any mother in the United States or the world ever forgetting this is he called that mama and

042I think that will stay with me the rest of my life um with each of the eleven equity and to the initiatives 11 that San Juan has launched since 1973 we have inched forward to address the issues of inequity and racism inching forward is not enough our students our families our community deserve more black lives matter our black students matter and their families matter I participated on Friday and Monday at the listen to heels even cloud hosted by Diana Marshall and on Friday with Armani easily and Michael Kasper and then on Monday with Janica Rowland and Armani easily and I was so grateful for the classified employees for the teachers for the administrators for the parents and the students who spoke their truth they were so gracious about listening to other ideas and the conversations

043were really Beauty emotion of listening to two people support and build on ideas and share their thoughts there are more sessions to come that will lead to action I know that superintendent Kern and cabinet and the district staff are committed to taking bold actions to create real change to eradicate racism in this district I endorsed superintendent currents statement and I will be participating in all of the follow-up sessions and the trainings to learn and to contribute I will ask that the Board received frequent and regular updates on progress made because we know that what we focus on is what we achieve we can't forget and we can't go back to just inching forward collectively we have the power to make change happen now and I thank you for adding this agenda item to tonight's agenda

044I think it really will make a difference for our students thank you miss Costa miss Creason thank you I want to say that I'm just really proud to be a part of this district for so many reasons you know we all saw that happen to mr. George Floyd but let's be honest this is one of many for many many many as black women be a part of the black community you know consistent trauma over and over and over again but there's something different about this moment there's something very very different and I'm so proud of this district coming together and saying the words having the hard conversations and being uncomfortable because that's what's going to take you know let's be honest we had some overt racism happen in our own district in our own schools

045many of year after year you know just a couple of months ago was the last thing you know so we all know that there's work to do I don't think anyone's pretending that we have it all figured out but I believe 100% that there's a strong commitment in leadership and when I say that I mean the board I mean the superintendent my Mead has had in it to to do better and to do that with community and not do that in a silo and I'm really happy that we are holding the roundtables you know my heart is still completely broken and it's really hard to function yesterday was the first day I can function so I'm not going to talk for too much more but you know there's real grief and mourning going on real

046grief in mourning and this statement was very timely when I read it because I'm a part of this right I have black kid and you're in this district and when I saw that statement I broke into tears because it's like wow you care sue Britain and I know but it's different when you see it just like president yeah see I said words matter and he gave us the words and he didn't make it he he didn't sugarcoat anything he said the hard thing so I'm starting to ramble so I'll stop it's a heavy topic obviously for me and for all of us but I'm really proud to be a part of this district and I'm really looking forward to doing the hard work to really eradicate racism in our district in in our community thank

047you Miss Creason dr. McKibben I endorse mr. Kern's statement and and want to talk a little bit on on Monday I was part of the healing process that went in and went with our seminars and I so appreciated being part of a small group and and the thing the word that came from me is just how respectful of each other we were and the idea that we will all do this together and so forth and we will get beyond the rhetoric we will go beyond the 13 things that we are doing now to doing many more things and but the thing that I think makes this very much different is that we're doing it together with Terence we're doing it together with students we're doing it together with our partners like improve your tomorrow and

048you can and project optimism I was struck by Armani so statement on Monday Monday he says we have done a good deal but it's not enough and that's absolutely true it's not enough we've got to go forward we've got to get beyond the records we got to get to concrete things that help us move together thank you dr. McKibben are there any further comments at this time when my colleagues or from superintendent mr. Crandall I kind of want to give you the last word on this one but I want to just share a little bit as well I started meeting with a group of black and brown men a couple of years ago we call them our men of equity and I had the chance to do again today and I'll share with you the

049conversations that we have our raw one of the gentlemen that was there today he actually grew up in Minneapolis about a block from where this incident and his parents still live in that area and he you could just feel the challenge is that that he's working through with this but I want to say and we've heard this but this is going to require all of us together but often we as white individuals sit on the side and I want to publicly commit that we are going to move forward as a district and we're going to take on these challenges I won't always say the right thing others won't but we we are committed to this work it was interesting today as we were discussing um we we at times lately have been saying how anxious

050we are to get back to normal and the conversation went you know what for our for our black students and families back to normal was before this incident and so that's almost a phrase it as we say that can come across as even a little offensive because it's like no we need to move forward there will be a new normal there will be a new normal in schools there will be a new normal in our society and how we address folks and that's our challenge is to move to the new normal and and on Friday we got to listen to a biracial family share and it was really powerful at the end of the day but there was a statement that was made that said don't let this crisis go to waste and I think

051we absolutely need this and hopefully at some point we look back at history as this was a really important pivot point for equality in our country and hopefully the world as well so again I appreciate the board requests coming back and just the unification of the board as well so thank you all thank you mr. Kern at this time is there a motion to endorse the superintendent statement in June first supporting students family staff and community members against racism Sol is that good it's been moved by mrs. kreeson and seconded by Ms Costa all those in favor please indicate by saying aye aye that was unanimous we are now at business item 2 Cobin 19 operations update Miss net please begin when you are ready it's actually a Melissa passionately he's got sorry I miss

052best Nellie please we go when you're ready mr. Ellen when you enable my screen sharing I will share the presentation did it mean to do that all right good evening president Fiasco's board members and service Superintendent Kern tonight I would like to share with you a kovin 19 operations update this update is a two-part in nature with the first part focused on reporting a summary of the work completed to date to respond to the Cova 19 pandemic per RL cap requirements and the second part is of this presentation provides a summary of the current planning efforts for the next school year on April 22nd 2020 governor Newsom issued an executive order n 56 20 clarifying changes to existing L cap requirements as a result of kovin 19 with this executive order the L cap was

053delinked from the budget approval process for the fiscal year ending in June 30th 2020 and the deadline for a one-year L cap covering the 2020 2021 school year was moved to December 15th 2020 in lieu of an elk at local education agencies are required to submit a written report describing their actions to reduce the impact of Kovan 19 on children and families this L cap operations update is included in this overall presentation for both discussion and action within the operation portion of the update of this presentation will be covering five key areas as you may recall upon school closure we identified the following spring 2020 goals to serve as road signs to guide us as we traveled a path not previously navigated before these goals were to support the health and safety of our students

054staff and community to successfully graduate every eligible senior by June 2020 to engage students in learning and mastery of standards through distance learning and to continue to provide students with nutritious meals when San Juan Unified School for the duration of the school year to slow the spread of Kovan 19 teams of district leaders community and labor partners implemented the actions you see on the slide to reduce the impact of the closures as a part of our distance learning launch efforts we implemented safe curbside breakfast and lunch meal distribution at multiple locations we provided over 21,000 technology devices to students and worked with families to resolve gaps in internet connectivity we directed specific actions in support of seniors which included early reactivation of credit recovery courses transcript analysis follow-up and intervention we created a Kovan 19

055microsite in connection with the district's webpage to provide our parents and community with the most up-to-date information related to the changes in the instructional program as a result of koban 19 by May 21st there were over 70,000 visits to this microsite we also created a Parent Resource hub linked to this microsite the Kovan 19 microsite to make accessible diverse resources offered through the district regional agencies and community partners the parent hub has had more than 150 online participants in virtual training 750 views of training videos and our parent ambassadors initiated more than 300 direct support contacts with parents lastly we modified our procedures to allow for online enrollment transfer requests and records requests since March 16th we've received close to 800 online inquiries for enrollment and our transfers in addition the district-wide program changes to

056reduce the impact of school closures on students and families we implement a targeted approaches to meet the needs of our English learners foster youth and low-income students the MTS s team deploys student outreach efforts for students disconnected with distance learning and adopted their service model to ensure ongoing support for our targeted students at risk of being most impacted some additional supports provided include academic intervention specialists providing student support utilizing computer-based academic intervention programs such as I ready and Lexia social workers mental health therapists and counselors providing outreach and support for currently assigned students and also newly referred students through our district referral process translation staff and bilingual aides reached out to students and families to help identify and reduce barriers to distance learning participation school nurses scheduled emergency dental appointments during the shelter-in-place order and

057we're organizing plans to offer dental screening eye examination and free classes as student support centers in the fall 2020 these safety net efforts coupled with the site level efforts have assisted our district in making contact with 99% of our targeted groups including low-income English language learners and foster youth although needing to move fast San Juan was thoughtful about how instruction and support services were rolled out and was mindful of potential issues related to equity and access within the preparation and implementation of distance learning as previously mentioned it was our intent that every senior who meets eligibility requirements graduates this June and that all students engage in meaningful learning throughout this time working with our labor partners families and site practitioners has helped us deliver high quality learning through new learning platforms to assist with the

058implementation of distance learning we had teams of preschool through 12th grade teachers including special education representatives teachers on special assignment English language development specialists administrators and early childhood education staff design and implement a professional learning plan for our teachers additionally we have support staff continuing to develop and curate resources for our distance learning practitioner hub this professional learning website includes training calendars grade-level classroom collaboration spaces technology training videos drop in support and curriculum training videos resources also include supports for special education services English language development physical education and visual and performing arts through distance learning in total the hub has been seen by over 22,000 visits with teachers and other certificated staff attending over 3500 virtual training sessions and with our technology training videos and we've with 23 of our technology videos having over 4,800

059views when we shifted to a distance learning model we implemented new grading guidelines for students grades T K through 12 which included credit no credit default grading system and secondary and growth marks in elementary in addition to the credit no credit default system students in grades nine through 12 also have the opportunity to opt out of the credit no credit default system and request a letter grades additionally since distance learning has begun data has been collected to determine which students are not connected with distance learning and student safety nuts as I previously mentioned were enacted to make contact with students and families to eliminate barriers to engagement the safety nut nut process led to the connection and contact with 99 percent of our students and families overall in addition to our targeted groups over 300,000

060meals have been served to date across 27 school sites with staff equipped with safety training and personal protective equipment we translated safety and safety information and included it an H meal which notified families of refrigeration needs for the meals and additionally interpreters assisted with the initial launch of these services to help families know more about the meal distribution program the food safety needs and dietary information at the point of closure we closed our before during and after school care for students we did provide a link to local child care services in Sacramento County as a part of our parent resource hub and we are currently exploring ways we might reopen services at us with social distancing in the summer and fall of course following county and state health guidelines this past month we've been focused

061on a variety of areas one of which has been to collect feedback from staff student and parents last week we wrapped up our family survey which is being used as a tool to gather feedback regarding current distance learning efforts and collect interest in learning models for the 2020 21 school year overall we had nearly 9,000 responses to the survey with close to 9,000 survey responses we saw that all schools were represented with varying degrees of participation you can see as little as thirty two respondents per school with upwards of 732 responses per school all grade levels were represented with the most consistent representation between the grades of kindergarten through 11th grade lower density schools were predominantly represented it represents about 50% of the responses as were respondents who spoke English as their first language and

062you can see that as 96% of the reason grade spans were evenly represented when participants were asked how satisfied are you with distance learning 47% reported that they were very or moderately satisfied 27% of participants reported that they are not satisfied high-density schools reported greater satisfaction with distance learning with 50% reported being very or moderately satisfied greater satisfaction was reported in primary grades with satisfaction decreasing as the grade levels increased 42% of survey participants reported that their student spends an average of three to four hours a day on school work in our distance learning model and you can see that with the exception of grades TK through second grade that sentence sentiment is consistent across most grade levels sixty-seven percent of the survey participants reported that they spent an average of one to two hours

063per day supporting their students learning in our distance learning model and you can see that this is heavily reported across the grade level bands when asked what are the ways you are supporting your students learning at home 88% of participants shared that they are encouraging their student 76% reported that they talked with their student about how the learning is going and 75% reported that they talked with their student about how they are feeling and when given the option to mark other participants reported that they spend time monitoring and trying to engage their student tutoring and teaching their student and creating assignments or work for their students in terms of communication 59 percent of respondents felt like they received just the right amount of communication and 74 percent felt like the communication was very clear to

064moderately clear during the Kovan 19 distance learning time you can see the variability across grade-level bands in terms of being informed about grades and marks with 92 percent of respondents reporting that they felt informed about grades and marks in grades 9 through 12th grade conversely in primary grades more respondents felt it was easy to come to contact teachers with 77% reporting that it was very easy or easy in grades TK through second grade and 75% reporting was very easy to easy and grades 3 through 5 when asked about the challenges experienced in distance learning the challenge that showed up the highest across the grade-level bands was unclear assignments in terms of social-emotional learning there was a 50/50 split and respondents reporting that they were aware of supports available for their student 58% reported that their

065student was varied to moderately coping with the current situation respondents reported that their student felt like felt a part of the community was highest in the elementary grade level bands would teacher check-ins also being reported as more frequent in the great and elementary current grade level bands when we asked about the models we described 3:1 being a traditional model of five days a week in person another being hybrid which for example could be two days in person three days with remote learning and another being a full distance learning model which would be five days of remote learning overall 73% of respondents said that they would very to moderately likely send their student tortoise traditional model which is five days a week in the fall 67% said that they would bury to moderately likely send their

066student to a hybrid model and 40% reported that they would very to moderately likely send their student to a full distance learning model you can see the variability across school density with low-density schools reporting a preference in sending their students to a traditional or hybrid model the only variability across grade-level bands was seen in the hybrid model responses with a higher rate of preference being with respondents of secondary students when asked which of the draft options would best meet their students and families needs overwhelmingly respondents reported that the traditional model best meets their meets their needs with 52 to 58 percent preferring to being a traditional model in the fall this data tends to go to this data trends down as students get older while the majority of respondents say they prefer the traditional model

067you can see that we have families responding that the hybrid model and full distance learning model meets their needs as well 27 to 35 percent prefer to be in a hybrid model in the fall this trends up as students get older this data is similar across school density additionally not on the slide nineteen percent reported that child care impacts their choice with greater impacts being reported at high-density schools and within lower grades such as elementary school seven percent of respondents also reported that food reported to have food limitations and the same rate of seven percent expressed having housing concerns at this time in planning for the 2020 twenty one school year we really identified six strategic priorities and I'll I will color them more fully I want to just I want to speak to the

068first the top three and that in all of our planning process health and safety of our student staff and community is first and foremost and that everything we do is that we'll be following the guidelines of state and local County health officials we also see focused instruction and community building and relationships being two halves to a whole when it comes to instructing our students as both are important and share equal importance in the instructional program following state and local health guidelines we're planning to implement three learning models for fall implementation to allow choice for families these three models include an in-person learning model this might take the shape of a hybrid model where students are split into smaller cohorts potentially attending school in person for two days a week with other days being remote learning

069we are also looking at a distance learning model we're planning for that in which will include five days a week of remote learning for students that would include synchronous which is live real-time instruction and services and asynchronous activities with teachers and classmates we are also expanding our homeschool and independent study models as a part of this three model offering and this will involve the expansion of our current k-8 home-school model and our independent study program in grades 9 through 12 we just want to note that there are a few differences between the home-school model and distance learning model one of the key differences that is in distance learning students have the opportunity to engage with other students during synchronous time with the teacher as a part of a classroom whereas at the home-school model students

070engage with a teacher and their parent and looking at ours the health and safety priority right now we are considering factors such as social distancing in the classroom common areas and on school buses we're looking at health and safety training for staff and students and safety procedures such as protocols for when a student or staff falls ill on campus we're looking at the necessary health and safety equipment such as face coverings and face shields and we're looking at facility and equipment cleaning in terms of focused instruction there's a couple key pieces that are in play right now that are being planned for the first one is the essential standards guidelines development so we as a system are identifying essential standards that represent the minimum that a student must learn in order to reach higher levels

071of learning we're doing this across all of our grade levels and across content areas in order and for us to be focused and precise in our instruction as we as we launch in the fall and all of our learning models in order for an essential standard to be identified as essential it would either be a power standard or a building block standard that's necessary for a student to master in order to be successful later in the year is successful in the next grade level or course or be successful across other domains and content areas we also right now are focusing heavily on the identification development and curation of instructional videos and lessons to implement within our continuum of learning options and so specifically last Friday we launched a side letter agreement with our Teachers Association

072soliciting practitioners to participate in summer work that's focused on curating developing and providing a bank of lessons that are accessible online so that when teachers are with students in person or in synchronous learning they can focus on differentiation relationship building and assessing learning so as I mentioned these bank of lessons to be developed might include instructional videos and materials and they're developed by our practitioners and it's our intention that these practitioners that are recruited for this who apply for this and are identified our our best on our brightest so that we can really build off of the great thinking and the great work within our system and be able to share that with all of our practitioners when you consider the trauma of the pandemic and the movement to end systemic racism and bias within

073our country our students now more than ever need us to prioritize community building and relationships with the intent of listening and sharing story with each other so that we could learn from one another and build the relational trust necessary to help students reach their fullest potential we believe that relationships are fundamental to learning and that we need daily time for community building and student social socialization within the instructional day in the curriculum and we know that we also need to prioritize school-to-home connections looking at the whole child academic and social/emotional interventions and supports will be key including developing and curating social-emotional lessons for classroom use and setting aside time for that piece in addition it's also the identification of academic interventions a study examining and the analysis of the impact of Hurricane Katrina suggests that

074four months of learning disruption requires two years of normal seat time to fully recover academically so considering the disruption that we have experienced in this pandemic we have a lot to work a lot of work to do in school resumes and we have students with us and then in continuing to support the whole child it's also to continue to be intentional about providing nutrition for our for our students as well as technology resources parent support and self efficacy is huge we are partners in education particularly now more than ever as we navigate this pandemic together and work together to educate students so we need to we know that we need to prioritize homeschool connections within each earning models so this includes not just the home school and independent study program but also distance learning in

075our in-person programs we need to continue to support parents in their development through skill building and resources along the continuum of learning options and we need to we know that we need to look to how we might provide before during and after school care services to our students there is a huge push-pull between the need to be thoughtful intentional and in alignment with the state and local health guidelines and our community's needs to be informed to have choice and to make plans and so this having transparent and timely communication is very important for us as we move forward and so we will we are committed to maintaining our current communication channels and continuing to look to improve them we will continue to gather staff student and parent input for feedback and we're gonna continue to

076leverage our cultural brokers to assist us with outreach to our targeted populations in terms of next steps I will share with you that there's probably five or more additional slides that I could use to outline our next steps but these be bullets on the right on this slide represents just a few of them we're going to continue to plan in groups and continue to meet and push out ideas to sites for more additional input we're going to continue to analyze feedback from our staff students and parents like I said we are working we have a we have a we have a full force offer in terms of the development of distance learning lessons and preparation for next school year to be used in all of our learning models and we're planning for professional learning and

077support knowing that we need to continue to meet the needs of our teachers as they evolve in this method of instruction but then also we look to how we might continue to inform and train our appearance as we navigate those together and then we are preparing to for our facilities to reopen in August and so and this report is shared with you by me but it represents a variety of personnel and departments who have worked tirelessly and collaboratively in this work and so I just wanted to recognize and support them and with that I'd like to turn it over to you president Fiasco's for any questions and discussion thank you very much miss Facinelli mr. Allen it's time a visitor comments on this item I do see two raised hands and I'll let you two

078give directions again on how to submit public comment thank you president if you ask us if you would like to give public comment on this item we would ask that you raise your hand if you're with us on the zune call today to do that you can press the raise hand button on a mobile device then it's located at the bottom of your screen if you are on a desktop zoom app or web browser that is typically at the bottom of your participants list or if you've called into the meeting today star 9 on your telephone keypad will allow you to raise your hand president Velazquez it looks like we have five individuals in the room at this time who've raised their hand we also have two written comments that have been submitted for this

079item ok we'll begin with our participants on zoom' and I will indicate the next one speaker and then the next speakers I'm going to call them as I see them now and the way that they've been ordered here on the on the zoom platform and just want to remind individuals that comments are limited to two minutes we will begin shortly with debbie pelican and i apologize in advance if i mispronounce names and I invite you to correct me please followed by Lance Kristensen so Debbie please begin when you're ready yes thank you you pronounce my name correctly yes I am a teacher at early learning academy preschool which is a 12-month full-day preschool all year round and we were wondering what that's going to look like for us because our parents are essential workers they

080are it is a fee based program and every time we have a zoom meeting with our parents they're very concerned because they need to get back to work and our program is still closed so I wanted to put a shout-out out there for our parents who are very concerned and hoping that we will be able to open in the summer thank you thank you very much Debbie next up we have Lance Christensen followed by Theresa Arnold Lance please begin when you are ready mr. Christensen you're on mu there we go there we go swimmer tenant current board members I appreciate the board's thoughtful collaborative approach with pandemic and recognize the difficult decisions in the least ahead leave you your staff and the world will be soft when thrown your approach my wife and I had

081four kids in three schools and each one of them hasn't been involved in many extracurricular activities including sports choir and band and we've seen the lack of face-to-face interaction what it's done their mental health and it's not good and I appreciate a little conversation out of the community and and other advisory groups but I know that if my kids the five of them can I have some sort of consistency and in-person contact with peers and teachers this next year I think that the mental emotional physical social and academic consequences will be devastating in for many years yes Crona virus blindside us all and no none of us were prepared for this and trying to build this program on the fly it was very difficult but as we get come to grips with all this and

082as my wife and I dealt with the 22 different teachers that we had in three different schools for our four kids we realized that this distance-learning was not an option that could work for us please don't interpret any of my comments as start for ignorance I'm very aware of the science and the epidemiology these viruses can be very deadly and very destructive and we have to pay close attention to them that's why I encourage the district as we look through the epidemiology and make sure we're tracking all the relevant science as of June 9th that were told 1624 cases in Sacramento County 61 kovat related deaths and none of them are under the age of 65 so I sympathize with those families that have other challenges I hope that we can work through those issues

083but we really need to get our kids back into school as much as possible I appreciate I'm and hope you'll take these comments and consideration your decisions Thank You mr. Christiansen next up we have Theresa Arnold followed by - Neil Stuart mr. I don't think you feel free to begin when you're ready I have a child that is in IEP in 7th and 8th going into eighth grade um my concerns and I would like for someone to let me know what we're gonna be doing for these IEP kids during the distance learning there was little to no support for them to help my child in reading writing and math now he's about a year and a half behind and even more so with visco by 19 the best being out of school and a distance

084learning I just wanted to know what we're gonna do for these IEP students so that they feel like they are being taken care of if they are going to a couple days a week and distance learning how can we support these kids so they're my child going into high school will be ready that's all I have to say thank you very much miss Arnold next up we have - Neil Stuart followed by a participant named Gabriel please begin when you're ready hi thank you for hearing my comments first I have a question will we be able to return to the traditional model of schooling if the stay-at-home order is lifted that's made for question additional I have some comments as you guys said in your own presentation students have loss of learning and math as

085a result of just this summer so now we've had distance learning for close to four months now we're having an additional two months of summer so over half a year and you guys said one to two years of loss of Education but it's gonna take for them to catch up and it's being proposed by state educators that we not return to a full day of schooling and I have great concerns regarding this the unequal access to all students based on economics based on parentage is home based on daycare options this is an unacceptable option that our students would return to school and only have distance learning or a hybrid model as an opportunity for them if individuals would like to stay home and do distance learning or hybrid model then I recommend provide teachers specific

086to that and the rest will be allowed to return to the traditional format because there are many parents that feel strongly that our students should be able to learn in the consistent environment that they previously have been allowed as a parent who has a student with an IEP and a student with a 504 this has exacerbated my children's ability to learn and I am very fortunate and the ability to support them in their patient daily but it has been exhausting the inconsistency of learning available from the teachers from the school district from the IEP Department has been ridiculous and it's not acceptable that this would be continued as a model for our students so it is taken hundreds of years for our education system especially California's to get to the point that it's at and

087we're still behind from the rest of the country so it's not okay and the rest of the world really that we're even considering possibly lessening the amount of our students will receive in learning next year and in mr. word you are at your two minute limit I'm gonna have to ask you to conclude your remarks I just don't want them to continue to only learn the line it's not acceptable thank you thank you thank you miss Stewart next we have Gabriel followed by Michelle hungry Gabriel please begin when you are ready it will be one moment for Gabriel who is on an older version of the zoom platform so we need to do a little fancy work to allow him or her Jeremy there we go yeah okay so my name is April I'm a

088parent I have two students at when it carried one going to Sylvan and my hardest difficulty with the whole situation was the Chromebooks that we were provided did not work well the volume didn't work the all the things about the computer we're not working so if you are giving us no choice but get some funding we need equipment that actually works and does what we need it to do additionally when will we have this information because I work from home and it raised Leigh impacted my ability to do my job and I need to be able to plan for next full year for my own job so Sooners we can get the information the better parents and families can prepare for that and then also the other parent who had the concerns with the IEP

089I agree I do have a son on an IEP and his learning has actually had regression and he did not accomplish much during this distance learning so that was a huge concern for those special ed students as well that's all thank you very much for joining us next up we have Michelle Henry followed by Nikki Marty Marty Xion Michelle Henry please begin when you're ready thank you um while I agree that being in the classroom is the best scenario one of my questions was do we have any statistics showing outside being in the classroom it sounds like the hybrid model is favored on the surveys where they told parents told wet hybrid would look like as I think that may sway opinions because of work and other factors I'm as with what the other person

090said I also questioned how it will work for special ed and will high school where they have single subject teachers if we cannot go from class to class how is that going to work and then if we are a hybrid and there's two days in person in three asynchronous which is live teaching how are the teachers going to meet the needs of the students in their classroom and asynchronous at the same time because they will be teaching so I want to know more of what that hybrid looks like to be able to make a better decision thank you very much Michelle next step we have Nikki followed by Veronica hi my son's birthday is at the end of August and he's kind of on the cusp of just starting either kindergarten or we're going to

091keep him at preschool for another year and we were trying to decide that and we were supposed to hear of whether or not he got into his school the waiting list school that he was on for the lottery some time but then all of this crazy happen and I was wondering if there's any updates or when the enrollment office will open for those of us who are kind of just starting school and are kind of trying to get our feet wet on all of information of you know if there are they cutting class sizes are weightless from the lottery not being considered because we don't know what the model is and when when that information will become available as well thank you very much Miki next step we have Veronica Allen there please begin when

092you're ready you're currently still on mute Veronica yeah we can hear you how are you doing thank you for having this board meeting I am bilingual instructional assistant and elementary school and my question was how is the listing the distant learning platform going to help our ela student and also the especially location because they need to be exposed to the language the English learners and also a special education kids they need they need constancy and they need a support the specific support to each child so that was my concern thank you thank you very much for for joining us at this time I don't see any other hand raised any other hands raised on the gym excuse me on the zoom platform mr. Allen are there any public comments that have been received electronically we

093do have two comments that have been received via our forum president of gasca's our first one is from John Allen John writes if the school board adopts the two days in class and three days distance-learning can the two days be together to make it easier for parents to get time off of for work perhaps have the students go Monday and Tuesday clean on Wednesday then class on Thursday and Friday our second comment is from Chelsea Olli Rock I'm us I am supportive students going back five days a week as a dual income house will like many in our school district a hybrid model will fill our children when we all go back to work although a child would not be on campus full-time children will not be home there will be a childcare centers with

094many more than a typical classroom overall increasing points of contact DL expectations will continue on the at home days but will not be started until after parents and children get home I cannot imagine starting school work in the evening alongside preparing dinner and getting them to bed at a reasonable hour well the school board is looking at what is best for the school district please taking consideration what would be best for families as well and I'm just verifying that we have no less minute submissions and we do not so that concludes our public comment president of gasca's thank you very much at this moment we will transition to board member questions and discussion so I will be calling indice seating order as I have done in the past and we will begin with mr. Hernandez

095Hernandez I don't really have a question more of a comment that I appreciate the effort try to reach out to it what we're really thinking at this time and I know that our thoughts are across the board as to what this may look like or what you know hybrids may look like but I just want to appreciate Nelly and their survey as we did we you know exactly what's best for our students in our community and our parents and and and I just want to say thank you and as we move forward that we continue to reach out to be transparent as possible and to help them with whatever transition so more of more of a statement than anything else thank you very much mr. Hernandez miss Costa I also I want to thank staff

096for the report and also for the opportunity to hear what our parent community is thinking through the survey I'm hope that we can do more outreach to our Yale population and our low-income families so that all of the population I really sincerely appreciate dr. Calvin I sent an email and asked about the 1% contact but 99% of this foster youth email students and low-income students and I asked what about the 1% and her response really made me feel much better that the district is keeping a close Hulse on what's happening in our community I think superintendent Kern said something that was really important at the SPAC meeting last week he said that the amount of time that we have been out of school and shelter in place is approximately the same amount of time as

097from the close of school until the opening of school and when you think of all the twists and turns that have occurred in this period of time I think there will be other things that staff will be working with and adjusting and trying to get more feedback so I appreciated that I think to Haase that I had one that was a surprise I was surprised at the high percentage of students who spent less than three hours a week on instruction and I think when we talk about learning loss and how many hours kids are normally in school and the fact that we had students spending less than three hours in a week I also thought about the teachers that I have done zoom lessons with and conversations with them saying that they're spending 40 to

09860 hours a week planning those lessons I was feeling pretty sad that the amount of time was not reciprocated in terms of learning the other item that I think was of most concern to me is on slide 17 when it asked how well our students coping and forty-one percent of our students at the time of this survey were slightly or not coping and you think about what's happened in the last two weeks now and that was after the survey was taken so I wonder how our kids are coping at this point in time and we'll be interested in hearing more from staff about that thank you thank you Miss Costa mr. Easton thank you I first like to address the parents on the line I'm not sure if everyone knows that I am living this

099with you I'm not loving it motivating your 13 year old let's just say it's an incredible challenge so I hear you I hear you and everything that you're living on going through it with you and it's really hard I mean just today I was on a conference call my son had water all over he's 13 water all over the bathroom I hadn't healed I get it I work full-time work who come home as well I have this this is what I call my night job I get it so I just want to assure you I am eager to send him back as soon as possible but we have to do it safely because the safety comes first and your kid safety comes first - and we also have to adhere to the guidelines but just

100know that I'm with you and I feel it's time for him to go back to school so that said I heard you know I just want to reiterate what I heard during the presentation which was there's going to be they're working towards three options and one of those options did safe I think so I just want to reiterate that's on this that is part of the plan we're hearing you and that's what we're trying to do I I know that as soon as we have more information about how that's actually going to work we're going to share it so know that that's coming you know we got thrown into this with no choice you know the world turned upside down on all of us not just our district not just K through 12 not just

101California the world got turned upside down that we did the best that we could very quickly but now we're having a little time to be more thoughtful it's a build in choice and I'm really excited that we're looking at this three this model where there's options you know some kids are actually thriving now am i but there are children that are really thriving in this which surprised me but it makes this I'm hearing both sides from parents you know and this really to me creates a bright spot we can't put all the kids in one box and expect them to learn one way and this is something we've been talking about for a long time so we've actually been forced to look at learning and education very differently so that we're able to deliver it

102in a way that meets an individual child's needs and so I'm really excited at looking at these three options and you know I wonder sure I'm going to be on a call with the governor's office tomorrow in higher education we're having the exact same conversation my day job is in workforce development and higher ed is part of that conversation so we're gonna be having a conversation with them and I just want a place to point out this is not again unique to this district or K through 12 I'm sure a lot of folks have seen even colleges are talking about what they're going to do for distance learning so just know that this is it as a stay USD making these decisions in a silo it's something that we're all trying to work through and

103do the best that we can and you know the quality piece the quality education piece is key then we're working towards that so I also want to say I'm excited about another bright spot that we are not we're looking beyond time and seats so I hear that there's concern and I'd get it you know I get it I understand why we're there but you know we in other conversations we're looking at actual learning confidence he being able to demonstrate a competent deep not just moving on because you spent X time in a seat so I'm excited that we're looking at that too you know it's not just about time and seats and we know that this turns into a budgetary question I'm glad that we're having this expanded conversation because I think that it's going

104in the long run offer more toys and possibly improve the current funding mechanisms and formulas that were living under I also want to say that I have also heard from several special families receiving special education students receiving special education that they need more support I just want to say I do cure you and my hope is that in the coming weeks that we can develop some sort you know develop more and just reach out to our families and see what we could do what they need and I know that we have a team that cares very deeply and we'll probably be doing that I I will pay more attention to that and I do hear you I also what I say I hear you when you say the tech isn't working so I would love

105to see the more communication on what to do if it's not working you know how what's the process for trading it in for something that works so that you're not stuck with something that doesn't work I hear that too and I also just wanted to say there was some things that came out here there I'm sorry I had to look back at my notes there were some folks that have very specific questions during your public comment and I just wanted I always have a feeling in my heart I feel very bad that we can't respond to you due to the Brown Act very specifically as you're talking and just know that that's not as ignoring you and it's my understanding that staff will reach out to you as they can on things that they can

106help you with but also want to invite you to send an email there's only so much we can do during a board meeting during public comment but use our email too because we can get you to the right person to get you the help and support you need as you work through this as we all work through this thank you thank you mr. Creason dr. McKinnon once one more time thank you very much for the presentation it was it was filled with with all kinds of really good information but one of the one of the things that happens when you have all kinds of information is you end up with more questions than you do it answers I never think that I'm very excited about I'm really excited about that the bank of new lessons

107I'm excited that we're going to do things with distance learning and get better at it and experiment with it and that's the thing and do what frankly other countries have done with it in terms of making their schools better I'm excited that some of the prospects that we can have in terms of changing the kinds of things that we dwell on our classrooms like in terms of spending more time on issues like teaching children their their whole process of learning how to learn rather than learn stuff you know sometimes we spend too much time trying to figure out whether we met a standard or not and not enough time on do they understand how they got there this provides us a real opportunity on slide 21 that it appears that there are the if you

108cut the partnership academies there are at least four different kinds of things one of the things that I haven't heard talked about any place is that our we are these kinds of distance is each school going to have a center or a place where the distance learning happens and works like that and people who have disparate expertise are there some schools that are just going to be hybrid schools are there going to be some schools that are just going to be traditional mobs frankly the question begs the question is is the that is the neighborhood school notion in this school in this district that values choice extinct or are we going to have specific schools that are magnets for different kinds of service delivery models I think these are questions that we have to ask

109with with San Juan being the largest employer in this area and we have to be concerned with indeed how are we going to provide different kinds of things with the the whole point of yes if our say if our students are in some of our students are in a five day a week distance learning model apparently come many of those parents will feel that they have to be there to do that which indeed looks at the economic system of our area do we have a way with our schools to turn for example multi-purpose rooms into many distance learning areas so the kids actually do come to school but but so that we can achieve social distancing can we use different kinds of configurations in our school to so that we can have the distance learning

110learning site and and teachers who are indeed particularly proficient at that begin to differentiate our staff in terms of their skills is another very powerful thing that we might be able to get out of this one of the things that that I heard in the presentation today and aunt and I read before was the comparison to Katrina and taking two years to recover from that I think about over the number of refugee students that we we have had come into our school district over the years and in many cases those kids were out of school for two full years and and and had and in some cases hadn't had school for that whole time we are in in a some way if indeed we we do have a spike and go back and have to

111close schools again we may be experiencing a similar kind of thing this whole thing is I'm very the some of the parents talked about the coping medicine mechanism that ideally if s cos they did too we have got to the school is the refuge for so many of the kids and one of the things that I think we have to look at is the risk of learning loss against the risk of health how much flexibility as a district and as individual schools do we have in terms of bringing kids back and that sort of thing we ought to use all kinds of masks and shields and and all kinds of safety kinds of things but one of the things that we have to realize is that we must balance so that the learning loss is

112not lost because we were too overly cautious I know that a number of my board members board member partners disagree with me on that but way but we've got to add one of the things that this school district does is it asks the tough questions and and we have to ask these questions about risk and relatively gain in relative danger of are we going to lose a generation of kids I worry about that a lot and I'll stop now because I'm making myself depressed thank you doctor meet Evan I do have a couple of questions and then probably just some more remarks but I think I'll just start with the remark that we I know we'd certainly heard it during our comments and particularly those from parents that are very desperate for answers and direction

113right now and we fully understand that I I'm not a parent but I can only imagine and I have heard of the significant complications that go into planning planning your life planning your life around work planning your life whether two parents are able to work from home or not and where to make sure that your kids can remain in a safe and caring environment during this you know absolutely crazy public health crisis and I think we desperately want to be able to give you more answers and certainly on a quicker time line where we exist in a very fluid state and community and I think any decisions we would make right now I can almost guarantee you would be premature because we don't know what our environment will look like two weeks from now much

114less two months from now and that's why I am glad to see the recommendation here that really does have a continuum because I think the bottom line is we need to be able to prepare for and have our communities in our schools exist on a continuum where there are increases in cases and then decreases in cases etc because but I think we cannot do again is just this this really just hard stop two points of contacts and relationships and education and curriculum that was too detrimental and likely parallels the public health crisis itself in terms of the mental health crisis and behavioral health and emotional health crisis that we now find ourselves in and so it's my hope that you know we that the state will continue to support and monitor and provide resources for

115all of the other spectrums that gauge the health of our community which includes testing and contact tracing and Hospital capacity and all of that and I know it seems might seem a little bit unrelated but it's not because it really does give us a measurement of health for our community throughout and quite frankly if we continue and can manage and provide for all those factors then we are as a whole interesting in a healthier community and can have a little bit more what we're discussing as kind of risky environments but where everybody really does is able to be in more of a position to kind of resume [Music] classes and make sure that we've got room for everybody on campus in a safe way and so I continue to be confident now that being said

116I mean Sacramento County itself there is kind of a list of counties that have been flow off of the the list that the state keeps in terms of where they are positioned in this overall kind of Public Health for the whole community and right now we've got a signet we're leaning more towards a significant stress on our Hospital our Hospital capacity and that affects our community as a whole and the other item I wanted to just point out I know Sacramento County website indicates that they're going than 61 but there has been 61 deaths in Sacramento County and each one of those are families that are impacted and story behind that and that it also notes that it's individuals over the age of 65 but if you read the fine print on that it's individuals

11765 and/or with an underlying health condition so it's actually a really broad category that includes a variety of aid groups but that's not to say we can't just dismiss the number because it's a subset of our population we exist in a full community and while it may not impact kids that much we have a whole community that serves our kids and we have our staff and we have our certificate certificated employees and our classified employees and everybody else that kind of keeps all of this entire community running we have to be able to provide for all of those and so that's why it's such a hard moving target but I trust that we'll be able to find the appropriate balance that truly does prioritize the health and safety of our entire community and that includes

118the physical and behavioral health of all of our students and their learning and all of these other pieces and truly find the appropriate balance for both the students and the adults in our communities that that serve them and so there's just a coping time you know one day is a whole week there's still a lot of time here and there's still guidance being come you know being distributed from the county and from the state and from other trusted resources but the everyone is working with a moving target here and so the more flexible system that we build I think that's where we're going to really find more success I do want to raise the question about kind of the the item that was pointed out on the malfunctioning devices and I'm just curious what our

119plan is now and what our play might be going forward to kind of address those items because that's obviously going to be a significant piece as we continue to move forward so I'll stop there before I ask a couple of other questions so we have even on our parent hub we have some information there about how if folks had devices that weren't working how they could reach out to technical services and get support we had tech services directly supporting families and we actually were giving additional devices folks would return devices and we would give those back so there was a fair amount of information on there sounds like we needed to do a better job on that you know one of the things that I kind of want to speak and you guys have all

120alluded this to as well and then Paul trying to answer any other questions you have everybody wants answers right now I want answers I want to be able to give folks answers right now but there is so much unknown is to go back to five days a week because that's how we've always operated but if we're unable to do that and we're not planning for other things we're going to get to the fall and we're gonna have wasted a summer and then you know we're going to be in the same boat when we were rushing to do this and dr. McKibben alluded to this identifying teachers to provide high quality instruction and lesson this summer I've got other superintendents reaching out to me saying hey once you guys developed that could we use those lessons

121because they're seeing that as a model that could really work to provide consistent high-quality instruction across the board so we'd all want answers and it's it is so frustrating because I usually like to have the information that I need to give people answers what I speak with other superintendents trying to figure out the fall is like trying to solve a Rubik's Cube that has no solution it really is it's like there is no solution but we keep twisting we keep turning we're doing the best we can and so again I would ask folks to be to be patient with us we are looking at possibly opening up some of our discovery clubs this summer based upon the guidelines that the governor has set forth so that's something we're hoping hoping to do and then we

122are hoping to communicate out to all of our parents probably next week what these multiple options could look like because we have parents saying I'm not sending my kid back until there's a vaccine you know and and so we're gonna have to have all these options so I hope what the community has really heard is that we have listened and we have tried to know that there are individual needs now if you're saying right now we'll the only answer I want is five days a week I can't give that to you right now because based on the guidelines of the state the county you can't fit that many students into a classroom but again I think as Paula mentioned we have no idea what's going to change in the coming weeks but we want to

123be as prepared as we possibly can for the fall when that comes so any other questions you have that I could try and answer an alcohol I'd be happy to sure I think just an update to the extent that we have one on kind of the enrollment pieces I think typically at this point parents have a little bit more information and some of that might have been on pods so I'm just curious if you can talk a little bit to that enrollment enrollment pieces so enrollment lists etc yeah the enrollment center is actually going to open up next week I went the enrollment center or I'm sorry he's opening did I say next I went and visited last week it's gonna be opening up next week deputy bass and Ellie and myself were on a

124zoom meeting with our enrollment text today so I think that will start happening you'll start to see a little bit of movement there but again the biggest unknown is we don't know exactly what percentage of parents are going to choose to send their kids and not send their students so we don't know where the space is available we are heading into a time work where it's already challenging to try and staff schools with numbers and figure out if there are places this year is going to be like no other year we've ever faced with we're going to come to an agreement real soon with the teachers association that will we're likely going to have to move teachers after the school year starts we're trying to identify where we'll have teachers that are in those vulnerable

125categories that won't be able to come back to those schools and may have to either instruct via homeschool or the distance learning piece so I want the community to know as well all of that is happening we meet weekly with the leadership of the teachers Association a small group of our teaching and learning folk myself and their leaders that'll take place tomorrow morning at 8:30 for two hours and there are meetings happening throughout the week where we're having those conversations that are going on and on on that so that's important for folks to just be aware of that I think the other piece and we'll probably see it as we become a little bit more refine but I didn't see a whole lot of differentiation between grade levels and how we operate and more of

126the elementary levels versus the higher level and I don't know there's I don't anticipate there being an answer I just I would they're different learning environments and so I would you know expect and anticipate that well as we kind of develop those spectrum of options that we're making sure that each type each kind of the needs of our students are being met in an age-appropriate way well and I'll even share some of the questions about for example and when we talk about one size doesn't fit all that may look very different at some of the schools that already have classes a smaller class size when you look at a school like Ralph Richardson or Laurel rough we may be able to do some things at those sites that we're not able to do at other

127sites just because of social distance we're looking at all those when when Melissa was sharing that we're looking for folks to work on those essential standards and develop those lessons this summer we're talking about 83 people so at each grade level to a la to math those other subjects as well we're even trying to find somebody this summer who will work on virtual field trips so if we have kids not able to experience some of those things maybe they'll be able to do that we're really we're trying to create and so every level Palo will have you know teachers that are focused in that area providing that instruction for that really that distance learning possibly that that homeschool piece it'll overlap into all of those areas great thank you and I think I just want

128to close on it's it's really the desire I think if all of us have our ways we would have all the resources and all the space that we would need and really is you know just by all about our goal to get as close to every kid in the classroom as possible just you know recognizing all the different kind of constraints that that exists and a lot to work with and all that and figure that out no one last comment I would make and I would encourage those members of the community who have gone on this meeting call today to stick around and look and when mr. Stevens presents the budget for next year realize we're heading into one of the most tumultuous budget times that this district has faced in many many years as

129well so we're to face you know kind of one challenge like that we're really facing three significant challenges in our district and and we will try and continue to be as clear with as we can and communicate when were when we're in and I'll leave it at that and Asmus passionately mentioned at the beginning of the of the presentation you know one of the changes in the executive orders was how we approached the El Cap and in lieu of that process for now we do have to adopt an Operations written report and so that is the action item before us at the moment just as a reminder for my colleagues but also for individuals who are still with us the operations written report really is a report of what's happened to date and so at

130this point what we're taking action on is that item we are not taking action on items for the future so with that is there a motion to adopt the Cova 19 operations written report so move then move by miss Costa and seconded by mr. Hernandez all those in favor please indicate by saying aye that was unanimous we are now at item I 3 the choices charter Cove in 19 operations update miss Flagler please begin when you are ready yes members of the board and superintendent current we are joined tonight by the director of choices charter school mr. Tony Otto who will now present to the board the choices charter school Cogan 19 operations update thank you good evening everybody thank you very much for having me here tonight it's it's been interesting watching this meeting

131develop on zoom' I've had many zoo meetings with my staff and they're just so much fun aren't they before I begin I just like to I want to let you know if you think this is our last week of school instruction and next Tuesday we'll be having our drive through graduation Tuesday morning outside at a nice sight and I wanted to thank dr. McKibben for his kind and thoughtful words that he recorded for our graduates and I also want - thanks super Intendant Kern for authorizing the issuance of those diplomas we're looking forward to - to a nice ceremony outside and just just wanted to share in the in the spirit of this graduation season we'll be we'll be handing these out to our graduates so I don't have you can see all the way

132through there but they'll be getting there commemorative kovat 19 face masks graduation masks so anyway let's go ahead and share the screen and we'll get started here so a Sandlin choices charter well there we go Sam one choices charter was uniquely I suppose arranged and set up for a situation like this our program is designed for distance learning and our curriculum is based online already so our teachers and our students were already used to distance learning the biggest impact I think that we had on our program was the fact that we do have a hybrid model and the daily are the once weekly class meetings that our teachers and students were used to had to stop so a lot of the a lot of the relationships that we build with our kids suffered and not

133in that way but as a as a public charter school free public charter school we had already been distributing technology to students who needed it and we'd already handed out 3035 Chromebooks and laptops to students when this crisis hit we did start to distribute more we did pan delivered and I drove out to Holmes technology for kids about another dozen or so families were impacted when parents had to stay at home and work and so the machines that students were using when the parents were at work available so so we had a we had a distribution and we distributed those to their homes we also assisted with with helping them out with hot spots whenever we could and plenty of them in the direction of where they could find reduced pricing on internet Internet connectivity

134so we were proactive in making sure that all of our students even though they had been at home online learners already making sure that this situation that came up did not disturb disturb their learning other materials were distributed we we you know to get started for an example our special ed students some of them were still working in paper and out of textbooks and so we made sure that we distributed those materials until we could get things going online for them as well and so to really the true the transition to online independent learning wasn't too difficult our biggest focus of course was our senior class and making sure that those kids received everything that they possibly could needed so graduate on time and participate in our in our graduation coming up next week and

135so our eighth graders are promoting tomorrow we created a video for them instead of our regular in-person eighth-grade promotion we have a video presented prepared for them that they participated in some of them recorded their own video clips so that's kind of exciting to meeting the needs of English learners and low-income foster youth we continue to provide as much academic intervention support as possible most of our teachers participated in zoom classrooms or zoom instruction weekly with most of their students we had one teacher that by the end of this week will actually have conducted over 80 individuals oome in private lessons with their students other teachers would be meeting twice a week for our AP classes so that they would be prepared for the AP exams and so we we really were reaching out to

136make sure that we had had that connection with our kids we want to make sure that they had access to the critical resources through lots of different outreach so we did do a lot of other home visits as well when we needed to zoom meetings and a lot of curriculum enhancement that we added into our online curriculum we've found programs such as h5 P which enables a teacher to take a video and insert questions and responses within the videos themselves and so we created more interactivity between the online and in the online instruction so that the kids would have a little more a little more activity a little more interaction in in their learning and we continue to service our foster youth through lots and lots of connections and phone calls and online visits with

137those kids to make sure that they got everything that they needed as well so the high quality distance learning really is our support through our regular curriculum because of a contract expiration and we were actually already transitioning into a new online curriculum to start next year and so we were able to pilot some of that curriculum with our kids this year and actually found out it worked even better the curriculum that we're piloting and we're going to start using this summer and in the fall offers multiple levels within a curriculum a grade level curriculum from different providers it's like a it's like a broker and so we can take one set of a curriculum from one provider and if we need to do some intervention we can actually reach out and grab curriculum from either

138a lower level for remediation or from a similar grade level but a different way of presenting so that we can reach kids in a different way that they can learn in the best way that they possibly can so that's been a that's been a great great assist for us in piloting those courses development of supplemental curriculum is ongoing with us it's something that we do regularly but this really forced our hands to start looking at different creative ways to do this so even in some of our hands-on courses our music courses or our art courses our robotics course we were able to deliver materials out to kids and continue online instruction through those zoo meetings and through the online curriculum we did follow at least we started to follow some of the grading guidelines that

139that you are our board put out we definitely wanted to make sure that our students weren't going to be hurt now we were able because because our curriculum was was online March 13th site closed March 16th we start our next week of instruction so kids really were receiving the same curriculum that they would have been receiving on the day that the site was closed so that was definitely an advantage for us and for our kids but that's that's how our program works providing school meals because we are independent charter to San Juan Unified we are not even legally able to be our own food service authority and therefore we there are our students and our families knew where all of the San Juan food distribution places were we started serving lunch this year through San

140Juan nutrition services and so we wanted to make sure that the students who had started to count on that still have the access though lots and lots of communication sure were that students were getting the meals at the the lunches that they needed supervision of students really wasn't something that we had to deal with because we're an independent study model parents and students knew that the majority of their learning 80% or more was going to be taking place independently at home the one thing again that we missed was access for our students to our to our computer lab and our tutoring services that we have five days a week that was a little bit tough for some of our kids they really started to depend on that but we did everything we could online available

141online planning on for 2021 boys there are so many times I was glad I wasn't you mr. Kern because I can't even imagine you know I've got 319 students and having to deal with 40,000 odd you know students in a district boy but we're looking at the Health and Safety yesterday as many of you probably know the State Superintendent conducted a webinar with the latest newest guidelines for reopening schools in the fall the emphasis being I think what we got out of it really four things distance learning hand-washing cleaning facilities and masks because the way our school is set up and our classes are set up the social distancing shouldn't be too much of a problem assuming that we there we return in the fall because our class sizes are pretty small and so well

142we'll be able to accommodate that pretty easily and probably be able to continue our hybrid independent study model with the classroom support we're still waiting federal state and county reopening guidelines as they as they happen in the future because I'm pretty certain that yesterday was not the final decision and we'll probably get more more instruction and more more direction later on this summer and of course as as was mentioned mr. Stevens will be presenting the district budget situation we're also evaluating our budget priorities based on what the new guidelines are going to require us to provide for our students and Families so we've been fortunate to build up a pretty substantial reserve and so I think we will be in pretty good shape for a year or two if we need to but I'm hoping

143that the economy will Wilson will get strong again and we won't have to worry too much about the budget situation in the future next steps here were we are also conducting family of staff feedback families feedback student fee back we utilize that to determine what kind of graduation model the seniors wanted to have we're also looking at getting information throughout the summer and looking at that data from our families to see how we can better serve their needs one of our goals as an independent study program is to help our families and our parents become better independent study parents and that's going to focus this year and we've tried to help them maneuver and guide their way through helping their students who are learning at home independently and then we'll continue to develop supplemental curriculum

144throughout the summer getting ready to implement our our new curriculum this summer and in the fall so that I think pretty much does it thank you very much mr. odo that was very comprehensive miss Flagler did you have anything else to add at the conclusion there or should I move to checking for public comment go ahead and check for public comments mr. Allen do we have any visitor comments on this item you can do so by clicking the racing on your screen if you're on a mobile device or the erasing button at the bottom of the partisans participants screen if you are on a desktop implementation of indeed I see - Neal Stewart with a raised hand so - Neal please begin when you already yeah just I'm wondering is there gonna be an expansion

145of the choices option and basically because for my understanding you guys are at your max capacity so are you guys expanding the number allowed to go to you and choose your facility next year because I know in parent discussions I participated in a lot of people are considering greatly looking towards your guys's curriculum because it's a tried and trued model versus potentially a distance learning option offered by the school district that really we have no knowledge about and sort of being beta tested on our children President Lee asked is am I allowed to answer a question with brilliant yeah I'm just gonna make sure Lee quick that there aren't any further one any further public comments at this at this time typically we go through our board questions is that okay if either in the

146course of those questions or at the remainder if there are none if you address that at that time mr. okay sure okay so just quickly will see a my colleagues have any questions at this time it's hard to see I'm I'm gonna ask you to verbally indicate if you do as we have our screen share love I cannot to you know seeing no questions at this time seeing none okay mister I don't feel free to respond okay we've been looking at our capacity in ways that we can increase things while still maintaining the site that we have we love the site at Billy Mitchell we feel we feel that we ended up about 319 in March and we feel we could probably expand that to about 340 and still keep the same staffing within our

147budget right now so we will be able to expand our enrollment offerings a little bit more for for the Fall thank you mister and I just wanted to make sure dr. Kevin did you have any question I didn't hear I'm a verbal no from you so and to make sure you had an opportunity if what if desired dr. McKibben I see you on our attendee list dr. McKibben are you available okay well take that as a no comment or question is there a motion to adopt the choices charter school Koba 19 report so moved it's the move by mr. Hernandez is there a second okay it's been seconded by mr. Costa Shh all those in favor please indicate by saying aye aye I don't hear dr. McKibben I think we'll call that okay so that

148is a affirmative four to zero vote with one abstention thank you thank you mr. Oda we are now at business item for adoption of the twenty 2021 budget mr. Stephens please begin when you already thank you am i unmuted can people hear me yep we're good kid here you know thank you tonight the superintendent is recommending that the board hold a public hearing which has been appropriately advertised as required by law that's not me I there we go please proceed thank you the super-intense recommending that we discuss and adopt a proposed budget for fiscal year 21 next year including staffing standards the use of the education protect protection account EPA funds the substantiation of excess reserves and also I'm asking for your approval of revisions for the current year budget 2019-20 I'll make a brief

149presentation and then answer questions I would like to recognize I think did note some staff in the meeting tonight we have our director of hild old allow I think Barbara Krause fiscal manager we might have some other folks I just want to publicly recognize their efforts this was my 29th budget to to propose for adoption in my career as a CBO my ninth at San Juan and I would say not in the top tier of my favorites but I'm reminded of the phrase that my friend Ron Bennett used to use to say that this budget is approximately approximately right and exactly wrong and I think that it's very true this evening it has been frustrating for several reasons one is we lost a position due to staffing reductions in the budget Department a very talented

150budget analysts which made it more difficult for our budget staff not only do we have insufficient funds but we have a lot of questions marks and uncertainty about our funding so this is the budget that we have for this evening to present to you based on the planning factors and assumptions that we kind of locked into through fado obviously things change every week if not every day normally when we present a budget the most accurate year is the first year of the budget and then we that we have less accuracy in the out-years now this year it's a little bit different I think I would say that the budget that is the least accurate is fiscal year 21 2020 21 because we still do not know of some of the one-time stimulus dollars that may

151help us prop our budget up next year I do want to remind the board of the core commitments that they have adopted obviously these are commitments not only to financial resources but also human resources which are equally as important to our district you know in times like this and I think this is my fourth recession obviously probably the most severe that I've experienced in my career it's not hard to recognize and respect our employees and our human resources we are people business and it doesn't take a lot of effort and I look for ways to be creative to not only recognize them and respect them but also look for win win ways to reward them and sometimes that doesn't even cost the district any money I've presented a few those ideas already and I hope

152that the district can embrace that that posture to do that that would be my hope I here's our core messages as I've said this really is a tentative provisional budget I would call it it's much like community colleges do routinely every year this is probably going to be adjusted and changed sometime in the next couple months I I would expect that this budget will be revised sometime in September up to August or September as we receive more information from the state the state may very well revise their budget as well even though they haven't even adopted it yet we expect that they will adopt their budget they shouldn't reach an agreement next week and the government will probably sign by the end of the month they made to have a revised budget before we were

153finished with this process we again used advice from Sacramento County Office of Education and Department of Finance legislative analyst office to to build the budget with our assumptions and planning factors one of the things I wanted to point out early on in the process is that we've already been allocated ten point seven million dollars in Phase two the federal stimulus package which we refer to as Esser this has not been budgeted it so it's not yet budgeted in tonight's version but we will budget it in our revision whenever that happens that's ten point seven million dollars that needs to be spent by September of 2022 we were asked by the County Office of Education to present a range of revenues scenarios in this budget and our lane that we that we conducted with was a

154range of a minus 2% Cola all the way down to a minus 10% Cola and we'll talk about the number that we settled on in terms of presenting the budget tonight and it's important for us to know that the country is officially in a recession we just ended almost an 11-year economic expansion something I heard today that officially economists are saying that the recession began in February I would have thought it would have been March but they're saying it began in February we had thought that unemployment rates would be climbing to 20% even thought by tonight they would be 20% because they were almost 15% and apparently climbing a month ago but surprisingly last Friday the the unemployment rate dropped to about 13.3% that doesn't mean that it's necessarily on a consistent trend downwards I

155think that we might see some bumping along with economic factors we might see some metrics that begin to improve but my guess is that the negative impact of our funding will last likely last not only next year but in the following year and we'll see those in our numbers as we move ahead here's a vote overview tonight obviously we'll talk about our legal requirements more specific guidance from our county and state leaders the EPA is a legal requirement and then we'll get into the current year adjustments and then look a little bit more closely at next year and then our multi-year projections first of all our legal requirements again we're asking you to approve the revisions to the current year budget adopt the proposed budget for appropriation reasons for next year's budget on fiscal year

15621 and you can see the footnotes there to approve the epa for the district and the reserve levels for the district for next year again we've received a lot of guidance this year and sometimes in more than in past years the guidance has been conflicting and a lot of the the sources that we're getting our information from are very credible sources but that has been one of the frustrating pieces this year a lot of the people that we usually get our direction from have not agreed on some of the parameters by which we should build our budget so but we have gotten our information from our County Office of Education Hikmat again Department of Finance like here's some of the important guidance with giving us one is to develop multiple scenarios revenue scenarios we've done

157there are two basic ways for the state to deal with they anticipated budget shortfall which is considerable one is just to reduce our funding obviously and another tool that they used and used quite a bit in the last recession 12 years ago was to introduce the concept which is is not really widely accepted in the counting world but that of deferrals or delayed payments it's basically just the state giving us i/o user and shoving that payment off into the next year that doesn't work forever so if the state for example owes us 12 payments this year they're only going to give us 11 and next year that might get was 12 but there's still one behind and eventually one year they're going to need to give us 13 and sometimes that takes a few years

158before they're able to do that and let's see I think I'll move down obviously the last bullet there drawdown our reserves judiciously but I will say that we are planning to draw down our reserves we did not have the highest percentage of reserves in the state but we do have some reserves to help us get through next year to help us prop up and our ourselves next year and we'll probably have some help from the state and federal stimulus we're hoping as well here's the requirement for the education protection account and you can see the reference pages I think this actually starts on page 228 where you can see the epa funds for the district and for our one charter school I'd like to talk about the major adjustment revenue adjustments for the current year

159this isn't all the major adjustments but the ones that I kind of wanted to highlight or at least the ones we really wanted to highlight a couple of weeks ago first of all this year prop 98 guarantee the state has a huge deficit even in this current year but one of the commitments of the governor has been to preserve the current year funding for schools and so they're using federal stimulus dollars and even some state reserves to help with that because in reality they could have cut crop 98 this current year by a couple billion dollars so we're fortunate that they then committed to that and great dis grateful for that but the one thing that we are expecting this year that they've announced is that Arjuna apportionment payment that we would be receiving in

160the next week or two we will not receive and I think that's over 30 million dollars that will be pushed off into July so we can see the deferrals already beginning though that payment will be shoved into fiscal year 21 and again that's a tool that most people in the accounting world don't acknowledge too much but it's a tool that the state has used fairly successfully in the past Senate bill was at 117 which I believed was about a billion dollar statewide our share of that was $650,000 it wasn't a billion dollars one hundred million dollars six hundred fifty thousand dollars we are strategizing with that right now I think we have about a third of that already committed I think that has a spending date into year 21 or 22 so we have some

161time to spend that I want to recognize the loss in revenue of our school meal program of about 2.5 million dollars I actually spoke with our director this afternoon they have this estimated at about 2.7 million dollars as of this afternoon if you can imagine our meal program went from serving about 21 or 22 thousand meals a day to about serving serving about six or seven thousand meals a day that really cut into their revenues at the federal reimbursement revenues the state reimbursement and also the paid the paid on breakfast and lunch customers as well we have you know obviously lost in local facility rental usage and because of I would say because of the downturn the economy interest rates were lowered which decreased our interest rate earnings by about $300,000 when we look at

162current year expenses and adjustments we did have some savings as we ended this year because being able to shut buildings up and and and other reasons we had a hiring freeze that we began in late March we believe we saved about a quarter million dollars by pausing filling vacant positions we're continuing that into next year you'll see we had obviously savings from certificated and classified substitute staff of about four hundred thousand dollars utility savings by not using our buildings as much as we normally would bus fuel savings but then we also had some increases in expenses for this year you can see about 1.6 million dollars that we used to buy devices Chromebooks and also supply some hot spots for some families also we transferred 1.5 million dollars to help the cafeteria fund that's out

163of that money comes out of base or we may take that out of some federal stimulus dollars eventually if those come in here is a look at all of our funds in the current year you can see a lot of red red indicates deficits in the current year at least projected deficits at this time you can see at the top we have our unrestricted and restricted would break up our general fund you can see that our supplemental in concentration grant on that top row and our base operational fund which is really our day-to-day operations both have about a little over two million dollar deficits projected right now I'm sure hoping them that we don't end the year that way but that's our current projection for a total deficit and our unrestricted general fund of about

164four point four million dollars there's a deficit projected in our restricted fund some of that may be intentional from year to year as we intentionally spend some grants down you can see deficits big and small in adult education the Child Development Fund which serves early childhood education and after-school programs a sizeable loss there because some those are feed based programs where we just were not able to collect fees or provide services although we did continue to pay staff cafeteria fund of about four hundred thousand dollars but only because we transferred a million and a half in there and you can see the other ones not to be concerned with the sizable deficit there in the building fund which is our bond fund that was planned I doubt that it will be that big by the

165end of the year but you know we we sell bonds every other year so you can see we're projecting to end this year with about 64 million well I would imagine we'll have more than that at the end of this year but there the district should schedule it's my recommendation the district scheduler a bond sale sometime later this year probably in the third or fourth quarter may be September October I'd like to go on to the next slide here here we can see again staying in the current year unrestricted general fund this is how the gear has rolled out we go all the way back to last June when this budget was originally adopted in the first column and we roll out each revision of the budget so we can see where we are with

166our estimated actuals revenue of about 381 million dollars our expenses are fairly close to what we adopted clear back in June you could see our projected deficit there again this includes base and supplemental of about 4.4 million dollars a beginning fund balance of just over 45 right now projected to fall below 41 I'm sure hoping it doesn't but in end of the year that's where we are as of right now when we break out the unrestricted general fund in the far right box we see the breakout of supplemental concentration a budget of about 36 million and our base and everything else of 345 million which is our really our operational budget again you go down to that blue row you can see deficit it's in both of those a little over 2 million dollars for

167a total of about 4.4 million dollars so let's look at the planning factors for next year we're all sometimes we don't already refer to this as this year because we're so close but its fiscal year 21 we have built into the planning factors of the assumptions here a reduction in Arcola of nearly 88% it's really a 10% reduction of what we would have expected to get but it's 8% 7.92 percent reduction from current year one thing that was a surprise this year as the governor revised his proposal in May was a 10% reduction to the transportation grant and 10% reduction to the tig or the targeted instructional improvement grant that was about $750,000 you can see our three-year average for unduplicated pupil count which our targeted students is a little over 55% still so we

168do expect to get concentration grant monies again next year we did receive about 500,000 this year we can see a fairly flat funded ad a but down slightly from this year you know probably one of the hardest things for us to project right now and it was even difficult this year we were surprised a little bit with our enrollment in ad a but next year is probably even going to be more difficult to project you've heard some of the choices that some of our parents and families and students might have going into next year and and we're just not sure what some of those choices or decisions will be but right now we're projecting that our ad a will be down about 129 one of the things that we've heard is being proposed downtown and

169I think that they will need to do this is to protect districts funding through a DA next year and and basically pin it to this current year we already would have been protected anyway as a declining district but that's a little bit reassuring for us that our ad a next year's a funded a da is going to be protected based on this year's actual average daily attendance one of the things that the governor proposed with pension rates this year stirrers was 17.1% it was supposed to go to eighteen point four actually he's he's proposing to for it to go not up one and a half percent but down one percent so down to sixteen point one five so that's about a two percent savings there pers rate was supposed to go up from nineteen seven

170to twenty to seven and still going up but only one percent instead of three percent also a two percent spread we have our step in column obvious obviously our step in column advancement which was almost 1 percent of salary built into our budget and right now we have about six and a half percent increase in there for medical insurance these numbers can be found in our first column if we look at their planning factors for the next two years you can see how we're projecting our funded ad a - maybe bounce up a little bit at least to demographics which suggests that even fiscal year twenty two and then remain flat in twenty three you can see the statutory Cola which by again by statute is what we're supposed to be receiving as an increase

171from year to year two point three one percent this year is the statutory Cola right now two thousand twenty one twenty two almost two and a half percent projected and then over three percent in fiscal year twenty three you might remember that I've described in the past that the district really needs probably at least three and a half percent just to tread water just to maintain current programs we need about a three and a half percent each year now it would be nice if we could plan on those statutory colas but we're not planning on those you can see on the road below that while we're actually projecting the funded kalitta B so for example this next year instead of a two point three one percent increase we right now based on the governor's revision

172almost an eight percent decrease so really about a ten percent reduction from what we were expect thing to get and then we're not expecting any fun to tolas in the next two years again that's based on advice we've gotten from fickman Department of Finance school services of California I'm hoping that there might be some small colas and those out here it'll depend on how quickly the economy recovers you can see the impact on the local control funding formula dollars per a DA you can see the big hit next year of nearly eight percent you can see the changes in stores rates they're not only next year but in the out years and we do get some the governor has proposed some relief in pers and sters rates not only for fiscal year twenty one but

173fiscal year twenty two so you can see that especially in stirs the help there and but then you can see both of them kind of spiked up in the third year so you'll be able to see that in the NYPD budget projections and then our medical insurance I'll talk about this a little bit later one of the good news items is their medical insurance increase of for next year may not be a six and a half percent that we're projecting so I'll talk about that a little bit later we were asked by the County Office of Education to give some revenue scenarios and here they are you can see in the first column there the statutory Cola is what we should be funded based on prop 98 guarantee two point three one percent Cola you

174would see if we were getting that the base grant would be nearly three hundred thirty seven million dollars that would have been up about nine million dollars from the current year supplemental grant thirty-seven million dollars and then we had a range of scenarios that range from minus 2% Cola all the way to a worst case of not worse because we didn't know what worst would be at this point but a minus 10% scenario we adopted we're asked we proposed this budget for adoption based on the governor's proposal in May which is a minus seven point nine two percent Cola you can see that you go down that column that's 33 point seven million dollars less than we would have gotten if we had done what we were supposed to get 33.7 in base 3.7 in

175supplemental grant for a total of almost 37 and a half million dollars less than we would have gotten under normal circumstances I think there are some negotiations going on downtown I think that this adopted column that we have right here tonight that we're asking you to adopt tonight - 7.92 in my estimation is probably the worst case scenario now I'm hoping that that column moves to the left a little bit I'm hoping that settles in closer to closer to no cut but hopeful especially hopeful that it could land somewhere between the - view to the minus 4% would be very helpful let's look at some of the major revenue adjustments for next year here's the - 37.4 million on the top line - 37.4 million in prop 98 guarantee we've already talked about that here's

176that sr money that we talked about on the second row ten point seven million dollars I believe this we have a couple years to spend this it is one-time money so it helps us prop up next year it does have some strings attached but strings that are very reasonable we might be able to offset some current expenditures we might also be able to use this for some of our unexpected expenditures that that we weren't we wouldn't normally have in these kind of situations we have the FEMA reimbursements here I talked to mr. camarda today and others who have been very helpful on preparing claims for FEMA one time we thought we'd build a claim four or five million dollars worth of losses to FEMA to get reimbursement for and as we've learned more about the

177process the more we learned that those type of claims that we are expecting are not allowable so I don't even know that we'll have one to two million dollars in claims and FEMA any more might be well under a million dollars because of the rules that they've set up for example we thought we'd be able to claim our last revenue for the cafeteria fund because early on we were told that we would but more recently they said that probably will not be an allowable claim the next laying down is a big one it too is federal cares fund that has already been appropriated to the state it has no strings attached to it from the federal government's perspective but the governor has attached some strings to it probably the biggest challenge with this one is

178the federal government says it should be spent by this coming December by the end of December 2020 it's four point four billion dollars about 1.5 billion of this would be apportioned out based on special education population the other two point nine is up for discussion downtown the governor proposed to give that two point nine billion dollars primarily or basically all of that two point nine billion dollars only to concentration districts of what of which we are one the legislature has pushed back on that concept that that two point nine billion dollars would be spread more evenly across the state to all school districts I think that is still up for negotiation at the bottom line is of this four point four billion dollars depending on what allocation model they use we should be eligible for

179anywhere between about twenty four million to thirty five million from this four point for somewhere between about twenty four million to thirty five million again as of right now unless they can get a waiver from the federal government that would need to be spent by the end of December but based on our earlier presentation tonight you know that we have some things that some ways that we can spend that money to get our operation our instructional model running for fall we do expect that we'll probably have another loss in our school meal program so I put to be determined there as well we may very well have another loss in our facility Ren will use a hundred thousand dollars the governor also proposed really steep steep reductions to some other programs like after-school aces program

180adult education CTE I think that's over a million and a half dollars so we're hoping that there's some talk downtown about those programs as well if we look at our expense side major adjustments to next year here's that hiring freeze again remember we did have some savings in the current year from hiring freeze because of that which is really kind of a reduction in force but through natural attrition because when we have a vacancy either it's a retirement a resignation we do simply don't fill many of those positions right now we might have a savings of about two million dollars that's preferable to having more formal staff reductions like layoffs because we do it in a more natural way but that would be we think that we might have two million dollars in savings there

181I know that mr. Apollo out of human resources believe we may actually have more savings than even that we we certainly think that that is possible the pension rate reduction savings that we talked about we think that's about four and a half million dollars again the governor proposed about two percent reduction from expected boasters in purse so about four and a half million dollars in benefit there we do believe that we're going to have some utility savings by going into next year again depending on the instructional model which is obviously as you know still being determined a supplies and materials and professional development evil ready-made some of those reductions I know I don't weigh at school sites but and deep into the district office and other central departments as well we think that is about

182$700,000 that may go a little deeper as we cut deeper into some of those areas substitute staff savings certificated and classified we believe could be about 400,000 we also see some to be determined may be increases and expenses cleaning and disinfecting this could be easily a million to two million dollar increase in expenses over normal if you will increase in expenses for technology devices increase transfer again to the cafeteria fund is is probable let's look at the federal stimulus for next year again it's one-time money for fiscal year 21 2020 21 the top one ten point seven million we've talked about Esser these are some things these are some ways that we might be able to expend some of these federal dollars there's the 1.6 million that we had in technology devices out of this

183current year right now we've taken those out of base funds but we'll probably ship that those costs even or to s1 or to the CRF allocation that is at the bottom of this page one and a half million dollar transferred to the cafeteria fund we originally have taken that out of our basic grant we may shift that to one of these federal grants as well we likely will next year and other contribution in the cafeteria fund depending on the instructional model possibly probably a contribution to the early childhood education fund which serves preschool and after-school programs maybe contribution to adult education depending on the funding there and in CTE and then we'll probably have it we will have a required contribution to the non-public schools that serve our students I think somewhere between 150 and

184200 thousand dollars at the bottom of the page is too big for point four billion dollars proposed by the governor we do again we do not know what our appropriation would be here again I said it could be in the range of 24 to 35 million and it's going to have some strings attached and it is for learning loss mitigation and it as of right now may need to be spent by the end of December 2020 but we may be able to shift some of these costs listed above into that bucket as well here's a all the funds for fiscal year 21 you can see the big deficits in the unrestricted the 1.8 in supplemental grant here's the number that some people are really interested in the 22 million dollar deficit in the base grant

185for a total of 24 million in unrestricted now remember we don't have some of the dollars I just talked about in the budget yet we don't have that ten point seven million dollars available it won't be in the unrestricted it'll be in the restricted fund but we might be able to ship some constant of that and we don't have that big 24 to 35 million dollar allocation in the budget yet either which might offer some relief to the base grant here so this is not where we'll end up with a twenty four million dollar deficit and at least my expectation in the unrestricted general fund so we expect that number to improve at the first revision we see you know deficits in adult education possibly possibly I think the Child Development Fund might even will

186be bigger than that cafeteria fund another million dollar loss and you can see down here we're expecting this 150 million dollar other financing the building fund to be a bond sale sometime next year so that'll help that fund so this is the first column that we have is we unravel an or unrolled fiscal year 21 2020 21 the adopted budget there's the twenty four million dollar deficit that we're projecting as of right now I would expect that in the Budget Act those numbers will be quite different in the second column and possibly even different still in the first interim the first interim is the first time we'll have to certify the budget and we should probably grateful that we don't have to certify the budget with the adopted budget because it definitely would not be

187a positive budget in fact it would probably not even be a qualified budget at this point would probably be a negative budget if we had if we actually had to certify and here it is broken out in that first box the 24 million dollars broken down about 1.8 million out of supplemental and over 22 million out of base so let's let's follow those numbers as the year progresses I invite you to do that in future reports and watch how those change hopefully here's the multi-year projections fiscal year 22 in fiscal year 23 now while I said that 2020 21 the numbers will probably change quite a bit because we should be getting more federal dollars to prop them up those federal dollars will not extend into these two years so I would say these two

188years the figures are more accurate so I want to say that again I would say deficits that are projected in these the deficits that are projected in these two years are probably more accurate so 31 and a half million dollar deficit projected in fiscal 22 and over 47 million dollars in the following year again that's based on all the planning factors and assumptions that I have outlined tonight that's zero percent colas and things like that so you can see what that does to our ending fund balance it gets into red the red real quickly we don't even we're not even able to finish fiscal year 22 in the black we go deep into the into the red and this way this is what a negative budget looks like again it also assumes that we don't

189make any adjustments so the latest news again we see that we're in the middle probably of possibly the worst economic downturn in 90 years depending on how long it lasts the full impact may not be known for months we might not know even where we are where we stand in this current year or next year until August or September much of our projections are based on still unknowns of our instructional delivery models or how parents or students will choose between those models so we're going to continue to watch federal and state economy as they unfold and let me see good news I wanted to kind of pull out a little bit of good news that we might be able to find the governor did keep a proposal to it he originally proposed in January to

190increase funding for special education 15% increase $645 taking it up to six hundred forty five dollars for people the most recent suggestion I've seen on this is that it would go to $625 per pupil but the legislature seems to be pretty supportive of that as well so that is an increase and it's about three million dollars for our district that is included in our budget again the the pension rate relief is about four and a half million dollar savings for us that's extended not only next year but the following year one of the things that I've worked on a lot is this third bullet on a statewide basis the change of the calculation to the RMA the routine repair and maintenance account or fight we were finally able to after about a year working on

191this exclude the state pension payments the stirs on behalf of from this calculation the bottom line is that six hundred thousand dollar savings to the base grant we don't think that will go away we don't think that's a one-time thing so that's some some flexibility that we were looking for we do believe that our district health and welfare insurance and you might be the second half percent increase that we have in our budget now we think that might be closer to zero percent increase so that could help us at our first revision one of the things that the governor has proposed right now there's three tests for prop 98 and test one says that prop 98 k14 funding shall be about thirty eight and a half percent of the state overall state budget the governor

192has proposed as I think an effort of good will to increase that guarantee and test one from thirty eight and a half percent to forty percent of the state general fund budget beginning in fiscal year twenty two so it doesn't help us next year but I think it's a good expression of his priority for the future I don't know where the legislature is on that as well and again the 4.4 billion dollars again we might be able to get twenty four thirty five million dollars one-time money only to prop up next year not to be carried over in the following year but will help our fund balance going 2120 to build next steps as I said we're just gonna watch what's happening nationally on a state level the economy wait and see what comes from

193the capital the negotiations I'm sure well underway right now we probably see some news starting to come out on the end of this week or early next week so with that I'd like to turn it back over to you president Lee asks we'll be hearing and then I'd be able to hear some questions from the board if you'd like an answer as if I can thank you very much mr. Stevens I declare the topic of the proposed 2021 budget a public hearing mr. Allen are there any public comment on this item for those who are here with us on zoom' if you would like to comment on this item we'd ask that you raise your hand at this time by pressing the raise hand button at the bottom of your screen on a mobile device

194or the bottom of the participants screen on your desktop device okay at this time I'll recognize Gabriel who's raised their hand using the zoom function Gabriel please begin your two minutes when you're ready a lot of feedback I'm not sure why and I was wondering if there's any way that they could revise or we consider an increase to the medical three of the 6.5% right I feel like that's a lot for teachers especially when they're already struggling with all the things that are going on right now in the world and to add that financial stressor on your teachers I think is a lot I'm a teacher myself I don't work for your district thank you very much for that public comment are there any other public comments at this time we do not have any

195other okay there being no further public comments this public hearing is closed do any board members have questions or comments at this time and we'll begin with mr. Hernandez Thank You mr. Stevenson your report I just have a quick question on the beginning pages you on the reserve judiciously using that to the using that what does that look like Union win when we when we will need that on the reserve I'm not sure what when when do you think we'll need just when do I think we'll start drawing down our reserves yes this year and can you give us an idea I mean I know you know well the presentation I just made said that we would reduce them by four million dollars so that starts this year okay and the way next year twenty

196four million dollars but I don't actually think that what will happen so the reserves are starting to be drawn down starting this year likely we have about forty five million dollars that's what those deficits mean when we have deficits the only way we can we can fund those deficits is by drawing down our savings or reserves okay so from therefore from our forty based on what you showed us today we're gonna you know we're heading that twenty to twenty six million dollars out of those reserves pretty much based on what we saw the day correct well next year we're expecting some federal federal stimulus dollars to come our ways which will prop us up for next year okay I see so and we don't know how much that is yet like I said we don't

197know if it's somewhere between 24 and 36 million dollars guys next year we might not draw down the reserves if we're lucky we might not draw down the reserves at all it departed appends on how many new additional costs we have we're not sure of that we might have some costs that that we're not planning for based on our instructional models we're trying to we're trying to anticipate all those costs but I'm sure there'll be some cost that we don't even know about right now that might that we might become more aware of as we get closer to the fall so you know still a lot of question marks I wish I could have some more certainty for you but we expect that we might we may very well start dipping into reserves this fiscal

198year which ends in a couple of weeks I'm hoping not but if you look at these numbers we would start draw most reserves now so that's why mr. Hernandez in year three if nothing changed if these assumptions were correct which I'm saying they're not we would be in the red by by March of 22 we would we would be a negative budget right clearly taken over by the state but the team you have assembled here starting with the superintendent is not going to let that happen got it so and remind me what we're required to have in those reserves we're required to have 2% so about ten million dollars okay all right Thank You mr. Stevens I appreciate it sure and do you want to answer the question now that the member of the public

199asked as well because you could you could answer that yeah that's not a cost I mean the six and a half percent cost that we built into the budget is given to us by our consultants we our health providers our Kaiser Permanente and Western health and they're the ones who tell us their estimate for the increase in premium costs and that's that's you know that's the projection that the the district and shared by the employees would pay the good news is I've already spoken to Kaiser Permanente and they don't think they're at least their portion of it will go up by six and a half percent it might be closer to zero that was actually surprising when you consider all the things going on and the cost of other types of insurance that are going

200through the roof but so it might not actually be the six and a half percent I think that'll be revised but that's not a number that that we create that's a number that our consultants provide to us our health providers they're saying we think your premiums going to go up six and a half percent thank you thank you thank you next up we have miss Costa mr. Stevens what types of things are allowable for FEMA reimbursement would the personal protective equipment be reimbursable yeah to be honest with you that's probably the most common one right now so yeah that's that that one is but we can't I I'm not the expert on FEMA we have a team of people working on that I I'm not the expert on all things and that would be very

201difficult for me to be but PP&E the personal protection equipment is a big one we could not count lost employee productivity for all the people who we were paying but not working we could not count the lost revenues that we experienced in the food service program we could not count the Chromebooks that technology had to purchase or the hot spots that we had to purchase all those things we originally thought might be on the list so don't could we count the Chromebooks that weren't returned not sure well awesome I don't know I - I'm going to say I don't know okay it seems like that's a place where we might get some money back if we're persistent but somebody described it as the wild wild west so I don't yeah and even even when you

202do make a claim a dollar claim you get 75 cents back so you don't even smell even a dollar two dollar some of those things are still I think unknown but we do have a good team like Peters kibitz team technology Frank camarda today in food service we have a team of seven or eight people that are working on this and really digging into the details on what we can make claims for grant I can tell you that it changed a lot in about four weeks what we thought we could claim then versus what we thought we could claim now hey thanks for the report thank you mr. Creason thank you for the report I do have a few questions and so I understand the uncertainty in the budget and I appreciate it coming back

203September August so is it correct that the board would be informed and would take action if our spending is going to go over the estimates provided in this what this document is is your if you approve if you adopt this document tonight you are setting an appropriation limit and by law we cannot go over that so yes you would come back yes okay and is it just sorry that's why we have revised budgets throughout the year as well because the budget is it is constantly evolving no I understand I mr. Stephens I and say asking questions of the community asks so we're about to approve a budget that's very uncertain which makes a hundred percent sense totally understand that but community wants to know that okay we're not just writing a blank check that it

204would come back to us if you know best events are off so I hear you and I get it but I think that it just needs to be said another question I have is a lot of community members along with myself have questions about our spinning on law enforcement and I it's my understanding that a lot of the service are wrapped services are wrapped up into consultant fees so it's really hard to kind of identify where those you know where that spending is so I did ask a couple of questions before the board meeting and that was really helpful it's my understanding that we're gonna be spending about $100,000 less on law enforcement in the 2021 fiscal year than we are in this current fiscal year so the map I came up with is next

205fiscal year we'd be spending about 128k on law enforcement and that's not counting what we pay for this SCOE agreement is that correct I don't have to ask mr. Allen but it's more than one hundred twenty eight thousand dollars mr. Allen oversees that the superintendent may know that answer too yeah and I think that the difference there is safe the cost of safe schools is more than that and I think miss crease and that's where we're looking at like our safety specialists are law enforcement and we shifted to that model the other year so but those that probably together is in a budget so what we shared with you that the information that I shared with Trent that's more on the like outside law enforcement what we would call uniformed officers yeah no I understand

206that and so are those numbers correct for that bucket for the uniformed officers yes what what was here that's correct okay okay I'm going to say it one more time to make sure that I understand so the numbers that I just said are for officers in uniform this has nothing to do with our state schools budget which doesn't include any officers on duty well I won't say it doesn't anything to do with our safe schools budget because there may be some intern and there could be some like that mo you may have an agreement and that may be under Trent safe schools budget but I think what we really need to separate is we made a significant shift two years ago in moving away from those uniformed officers that were in areas and went to

207those safety specialists by regions and really that was about trying to build those relationships on those campuses you know Bob Erickson Mike Jones and Trent is he or Trent you want to jump in a little bit as well sure so just reviewing what superintendent Kernan was referring to as you know we changed the model for Safe Schools a couple of years ago it used to be that we had five or more off-duty officers so those were uniformed sheriff's deputies who were patrolling the district on any given day as well as two uniformed officers from the city of Citrus Heights we paid off duty rates through our MoU with the Sheriff's Department for those officers to be in the district patrolling at our discretion as we've moved to this new model we reduced that from the

208five to seven down to just two in the district next year we're actually looking to go down to just one so to your point in this crease and we will be from the safe schools budget which is the bulk of spending in that category virtually reducing by half our budget next year for the spending in that category now the caveat in the catch to that is there's some spending for that for extracurricular activities and other pieces where we provide extra security at school events and other pieces that's a little harder to calculate and the numbers we gave you that's still kind of that question mark piece so that's where I would just give a little leeway to the numbers you're providing is that number of ebbs and flows from year-to-year depending on need and that's

209not a number that we can give you the necessarily solved number on the right this second okay so I wanna repeat okay miss creasing I think that's because that comes out of each individual schools budget and so to really gather that we'd have to do quite a bit of work to go look at each of those sites so Trent try to do kind of an overview related to that's like contracts now I I did ask the question to high school principals and middle school as well what services services supports and will something else do do those do those individuals currently provide for you and is there another way that those services could be provided just asking the questions if that could be a possibility so I Rick and I had that conversation today and that's

210going to happen with his principles awesome I think that's great and I just want to make sure that I understand what mr. Allen had just said about the half when we were talking about gonna be about half of last year spending in that category were we talking about Safe Schools or were we talking about the uniform I'm just I'm sorry I'm getting a little lost so within the Safe Schools programs program we have now in our new model two elements we have our Safe Schools Community Safety Specialist which our district employees those are continuing on we're not reducing our spending there per se the other element that we traditionally hadn't saved schools and before we had our own safety specialists the only thing we really had were off-duty uniformed deputies that were part of the

211program we've continued to reduce our reliance on those as we built up our own resources and really focus those on interventions and other pieces so we've built and up we've reduced the need for the uniformed folks to be on campuses to be patrolling so we're continuing that trend and again this year where we had budgeted for two uniformed off duty deputies to be available to a stream today we are playing for only one to be available to us next year at this point so we will be essentially within the Safe Schools budget reducing our expense by about half for those uniformed officers to be on in the district ok so that's the only place that we're cutting money is a half it only applies the only reduction in funding is that one bucket and that's

212the uniformed officers it is that tie back to the numbers I mentioned at the beginning it does okay so what I think would be very helpful is if there Cammi and I understand it's gonna be work but I miss if I didn't ask supplemental document something that makes it very transparent and easy for a community member to see exactly what we're spending on law enforcement at the district level at the site level and just really analyzing that and I understand you know that's gonna take time that we could talk more about what that looks like but I think now more than ever we really need to be able to explain that especially because you know we're making commitments in light of the current situation and this is a this is front and center so we

213need to be able to to say that and so I'm told I understand I have my own organizational budget all my consultants are wrapped up into a consultant line it's not itemized I get it but I think a supplemental document so we can tell that story and explain what we're spending and then frankly that I you know as a board member to have more clarity and wrap my head around it it would just be very helpful you know one of the other things that I would say we could try and do because we did this and Trent this was many years ago we provided a BC comparing what we were spending in our district compared to others because that gives you a little context and I will share with you Zima we were spending probably

214oh god I remember like significantly significantly less like some other districts may have been around two or three million and we were in the $700,000 category so that kind of provides in context because there's still a requirement for us to keep our students in our community safe and I think that that creates some balance and it's a similar conversation I think I have as we go into this budget time we're gonna try and have some tools where people are gonna say we'll just cut this well we may actually be spending the least amount of anybody in the whole region on that already and we can't afford to cut any more of that so I think that would be helpful as well to have the broader perspective of what that looks like regionally yeah I love

215that idea I think that's great and I want to make clear - I'm not here to advocate slashing law enforcement budgets tonight not say that that won't come up but it's just me trying to see I'm just seeking to understand and it's just not easy to see understandably it's just not easy to gather it from the documents in front of us so I just want to be clear about my intent and I think it would take us a while to get the information that I'm talking about because now we have to go try and get that from other districts but that's something we could do thank you thank you mr. Creason dr. McKibben can you hear me now yes can you hear me now well you can't yeah okay can you hear us okay good

216yes sorry what happened was my I was going through my iPhone and my phone ran out of juice and so I was gone for a while being a letter there's a couple of very quick questions on page 188 the document you talked a bit about declining enrollment and say enrollment increases are are not considered in this if we take a look at the item that we had just before this and it appears that there is a reasonable chance hopefully of small chance but a reasonable chance that indeed our our populations may increase may decrease substantially if we employed the models particularly the distance learning models according to the 9,000 people that responded to our survey where would if that happened where would that it would that appear in the budgets that we get in September

217and October and those sorts of things and we'd have to make some pretty drastic budgets or would that be further in the future mr. Stevens as I mentioned in the presentation right now what we're hearing from the state is that next year's a DA which is what you're talking about is the safety net for that is this current year and I and I see president be asked is shaking her head that that's probably what she's hearing from downtown as well so we're a little bit protected for next year 2000 2021 but where would really hit the district would be in the following year because the ADA the a DA would be rebadged next year so that's where it really could affect the district is in 2020 122 okay that is pretty much what I expected

218a skin and it it does relieve my some of my fears and so forth the second one is is a pretty insignificant question but it's a curiosity more than anything else over the last few years we have tried to reduce our utility costs by things like what was it called the proposition 39 solar shares and and four kinds of things over years do our route ility bills that you show in this budget reflect already reflects the savings that we've had in solar costs and Eve anticipate that staying fairly constant or getting better or it's just so small an amount that it's really not worth worrying about no it's not a small amount I mean they've done great work there so I think the savings over what we thought we would have to spend or probably

219seven figures so and mr. Kumar would know probably a little bit more Kerli but i think a seven-figure savings is is not out of line and he continues to look for ways to say I mean just yesterday I believe we talked about possibly a new solar project so he's he's continually looking for opportunities to save in utilities so the one thing that's hard to measure there is we kind of have to estimate the savings that you might not see the savings in an actual budget reduction you have to look at the savings in the context of what we would have spent in utilities had we done nothing right well that's a little bit harder to calculate sometimes so sometimes it might look like the utility budget is flat but when it normally would have gone

220up a million dollars if that makes it yes it does and it's useful in terms of but we don't talk about that as a savings in the good news very much the Dewey is and it seems to me like that's pretty good news right and good work they've done good work and I would say we do talk about it we talk about it when we bring those items forward and really highlight I think that's what you know as as mr. camarda has brought those items forward we've said these are the these are the savings that we'll have and I will share with you we we highlight that as well with our bargaining groups when we're saying we've been trying to reduce ongoing costs year after year after year that's one of the things that's allowed

221us to not have to make some other cuts maybe in previous years up to this point but they don't necessarily appear in our our budgets right so in turn as has good news well it's just harder to capture the story because okay yeah you you don't you can't it's hard to show what they would have been you'd have to do it oh yeah your ear try it stand exactly what you do think that it's something that that the more we can point this out and I that I think the better we are yeah we try to point out those efficiencies whenever we can and you're right utilities this is one that we've worked on quite a bit it's just that it's maybe not so easy to see in the budget itself okay thank you thank

222you dr. McKinnon and Thank You mr. Stevens for the very thorough report there are to say there are a ton of moving parts here would be a significant understatement I think we're used to asking you to build a relatively strong budget and right now we're asking you to do it certainty and accuracy and like the strength of toothpicks right now and it can all just come crumbling at any at any moment and so I would certainly appreciate your opening words about this is going accurate piece of this is that we know that it's not going to be accurate but thank you and your team [Music] certainly this reflects a lot of your years of expertise and and work and I'm thankful to have all of that history that you bring and that knowledge that you

223bring to what is again a very significant and hard target to to pin down I also just wanted to take an opportunity to thank my colleague miss Kristen I had also prior to the meeting when I'm when with staff asked similar questions about about our contracts with law enforcement and how that's been budgeted and also requested kind of continuum so we could see kind of prior investments compared to now and really how it has trended so I look forward to seeing some of that information come forward like Liana BC or other communication I just wanted to kind of confirm what you're hearing in terms of the ABA seem like they're going to adopt a hold harmless provision there which i think is just a temporary sense of protection again I think at some point those

224real ABA numbers are going to come back and you know if we're not given the resources to do this right it could be in a significant detriment quite frankly I mean as we talk and hear from all of our parents and kind of what they expect and need out of out of us in order to meet the needs both educational and otherwise of their family we have a lot of really critical decisions to make here in short order with not a ton of precise information I also know that I mean we have to close down the budget in about three days and I'm pretty involved on the only other thing that probably takes up about as much money which is valid the new Human Services side of the budget and even that's a significant a

225significant target and moving target you know the administration put out a budget that was based on an assumption around kind of a worst case scenario and what we saw in the 2008 recession and again already those numbers seem worse and the the piece that we could not solve for right was that Delta and kind of what we called the slope what impact does it have that this happened not over years but instead over weeks that's the missing piece that we're all looking for trying to solve for and we're not sure if that's going to be we're not sure if we'll see the impact of that a year from now or a couple months from now right but I think the legislature he's pushing back pretty strongly on a lot of those estimates that were based

226on 2008 level assumptions knowing that again all of that will adjust over time and then the only I wanted to just respond to awesomeness castas questions about the FEMA provisions I mean even though a lot of the FEMA public assistance program dollars really are based in quote-unquote a traditional response reimbursement system and so that's largely around reimbursing for actual destruction and demolition of the structure and building etc and I would say we've seen it evolve a little bit to be a little bit more fitting towards this longer-term disaster that we find ourselves in but for the most part because I think it has come to the surprise of a lot of local jurisdictions that what we anticipated we get reimbursed is in fact not at that 75% level the one place that we do seem

227to be getting some flexibility and I certainly hope that's the case on this as well is anything around addressing food needs and food requirements they seem to be a little bit more flexible on that given Mike with experience that I've had on the other side of of this so we'll see if that comes to fruition but otherwise it really is a lot of just like actual buildings and infrastructure it doesn't really go towards time and indirect material costs which is unfortunate and then I just also wanted to speak a little bit to the efforts of the state happening that's are ongoing in terms of offering PPE and EPG which is a new term that has come up in the recent weeks but we know I know that the state won't be able to provide a

228full year's worth but they are looking to provide at least an initial stockpile for schools and thankfully that includes kind of beyond mass but materials for extra cleaning it's such a like and and all of that those things that will be expected to do I think on a more frequent basis to maintain public health standards and requirements so those are also kind of ongoing but I anticipate that it'll bring a little bit of relief and the bigger context of the significant deficit that we're looking at it's not a ton but hopefully it's a little bit but of course does it continue to play out over the next couple of days I asked you a question what are you hearing about the distribution of the 4.4 billion that's still kind of very much up in the

229air I don't know all I know is that people are not I'll distribute it so I don't know where that's gonna land for the deal I know folks are very far apart so other than that I don't have a lot to offer but again want to just echo my thanks so the team this is no easy feat and thank you mr. Stephens for all your work on this thank you with that is there a motion 2.20 oh yes I apologize all right I will entertain a motion their motion to adopt the 2021 budget and approve the revisions to the 1920 budget it sounds like we do have a motion so moved thank you dr. McKibben do we have a second thank you seconded by mr. Hernandez all those in favor please indicate by saying aye

230okay I was unanimous thank you all we are now at item five temporary interfund borrowing of cash mr. Stevens do you begin when you are ready thank you very much this is a routine item that we bring at the end of each year it allows the administration to allow for interfund borrowing between funds sometimes because of cash flow in circumstances at the end of a year or even during the year one fund may need to temporarily borrow from another fund just because the way their revenues come in and things like that so there are rules around that it's something that we bring to the board every year and we just need to get your permission and approval to do that so we're different in a class we need to consider to allow us to do

231that so that we can pay bills out of each bucket usually those have to do with maybe May or June payroll those are important bills Thank You mr. Stephens mr. Allen do we have any visitor comments on this item we do not have any submitted visitor comments at this time if you are here on the zoom with us and would like to comment on this item we would invite you to raise your hand and it's signaled that you would like to comment okay seeing none is there a motion or do my colleagues have any questions or comments I apologize I'm saying the universal had nodding in the negative dr. McKibben do you have many questions or comments dr. McKibben okay I'm going to take that as nope is there a motion to adopt resolution number

23229 94 to form a temporary interfund borrowing of cash so lift it's been moved by mr. Creason is there a second second it's been seconded by mr. Costa all those in favor please indicate by saying aye aye dr. McKibben okay that'll be a four to zero vote with one abstention we are at item J board reports do any of my colleagues wish to share a border court we will begin with mr. Hernandez nothing to report okay mr. Costa I do have I got spend an hour and a half with Michelle Horner teacher at Trajan and she spent the time showing me how she organized her distance learning bathrooms and she has a fourth fifth grade combination so she was planning ela lessons and math lessons for fourth grade and fifth grade as well the social

233studies and I thought the piece the board would really just smile about her last lesson for the last week of school was called kindness is my superpower and [Music] little did she know what was going to happen in the world when she put that out but I thought as I looked at the lessons and all of the videos she had gathered and all of the activities to promote kindness it was absolutely the best social-emotional learning but I could imagine I thought how lucky her students were that every student have had that during that particular week and then the second thing is I have managed to attend eight of the virtual graduations live on SEC SECC and I just want to thank staff for the job that they've done both in the videotaping and putting pictures

234together it's been amazing and then the school staffs have created something different and unique for their schools whether it's choir singing or an individual student singing how they do the tassel turns and tonight I was really lucky because closed session ended early enough I could watch muraki's graduation in the period of time from the time we into closed session until we started an open session they had comments from every staff member about what are their graduates and it was just beautiful to watch and very touching so although I'm sorry that we are having not too real time we're ins at least they made lemonade out of lemons in this case and every one of them has been just a beautiful touching ceremony so thanks to our staffs for doing that and to mr. Allens department

235you guys really went above and beyond so thank you thank you mr. Kosta mr. Creason I'll be brief and please forgive anything you may hear from my children my ear buds died and you're on speaker who knows all right so I'll make it really really good I just want to acknowledge its Pride Month it's June oh and we can't celebrate the way that we should and last year it was so beautiful I know staff impressed yes that's a lot of time to get contingent together there was a great March do any of that this year so I just want to recognize it is Pride Month my heart is with you and hopefully next year will make up for this year excellent report dr. McKibben do you have a Bonaparte we do not have dr. McKibben

236connected so we will not have a report tonight okay I do not have report this evening it was lovely hearing from my colleague thank you all for your reports we are at item K future agenda items do any board members wish to add any items to future agenda okay seeing that we are item L visitor comments mr. Allen are there any other visitor comments at this time we do not have any visitor comments at this time quadruple checking nobody has snuck one in on the forum we do not have any comments at this time okay we do not need to return to closed session so with that we are adjourned thank you all very much for your dream good night thank you all for attending the next meeting of the Board of Education is scheduled

237for June 23rd it is anticipated that meeting will also be held online on the zoom platform you'll be able to find more information and a login link at San Juan DD u slash June 23 starting tomorrow afternoon thank you again for joining us