001good evening everyone here and welcome to the December 17th regular meeting of the school school board uh the board had no closed session this evening so nothing to report out about that I would like to make a suggestion to the board um with regard to the order the consensus on order of business uh because the number of people here I would like to suggest that we move five and in order for our um student representatives and Los ranes folks to uh be on their way at a reasonable time I'd like to suggest that we move 5.01 and 5.02 to immediately after 4.02 and hopefully I'll remember that is that all right with everybody thumbs up okay all right great thank you that's what will do so having said that our next item is 4.01 Dr
002Prader we are going to administer the oath of office to new and reelected trustees I am so excited to swear in our newly um elected trustee and our former trustees who um did not have um someone to run against but they are nonetheless going to give their oath of office could I ask Miss Flores badano to please stand um you would right there what about Dr Prader I neglected to indicate that there is translation available for this evening's meeting uh if you are in the audience live with us and need translation please find your way to the back table where we have headsets if you are online on Zoom please look for the little circle at the bottom of your screen and press that and translation will be available and now we will have that
003translated electos gracias thank you thanks very much and may I also have Mr Clawson come on up and Mr anger to please come up I didn't plan that okay so may I ask each of you to raise your right hand and repeat after me and when I say um I and then pause state your name and then continue and I'll I'll break this up into chunks so don't fret okay I do solemnly swear or affirm that I will support and defend the Constitution of the United States and the constitution of the State of California against all enemies foreign and domestic okay I will break it up sorry that I will support and defend the Constitution of the United States support and defend theti of the United States and the constitution of the State of California
004against all enemies foreign and domestic that I will bear true faith and allegiance to the Constitution of the United States and the constitution of the State of California that I take this obligation freely without any mental reservation or purpose of evasion and that I will well and Faithfully discharge the duties upon which I'm about to enter congratulations Miss badano please take your seat at the table so I know we just started but let's eat cake and wish our uh congratulations to our new books so maybe 15 yes a lot of we will start back on time 6:15 so Erica Chris and Brian could I have you sign hey this is Roger I think we got everybody oh Mr Mr Buckman's here okay all right go all right um as a result of our change in
005the order of business we will now hear from our favorite people of the evening our student representatives to the board so I think um moral Bay let's tell us what's going on all right thank you again everyone for having us like always we love coming out here and showing the amazing things uh so for starters um our slideshow it's not up yet but it will be there's amazing pictures on there all right um I'll begin uh so first off for our clubs on the 21st of November our FFA held their annual greenand and chapter degree uh ceremony in the theater the students who qualified for these degrees were celebrated for their hard work and dedication to the program our school Chef Cory Bidwell catered the event and did an amazing job Dance Fusion performed at
006the mor Bay community holiday tree lighting they were very excited to be a part of that event and be able to Showcase their dance skills to the community on Thursday December 5th the members of the nbhs and lom's mo trial team scrimmage at lomes two trials happened simultaneously here the honorable Judge Michael Barton presided over lom's prosecution versus morb High School defense believe we have a picture of that I it's the one on the bottom right there and choir held their winter performance on December 5th as well it was a packed house in the lomes and nbhs students sounded amazing December 5th was just an amazing Mora Bay High School and lom's collaboration day all of our different clubs were coming together and helping support each other it was awesome and we know that several
007board members would prefer to be at the cowply pack this evening as audience members for our Winter band concert are there and sorry that the conflict on this date could not be avoided please know that Mr bellier and our band students feel very supported by the school board and appreciate previous contributions to the program um our first week back from Thanksgiving break we had a winter dance so our ASB hosted the week of winter and then the sophomore class hosted the winter formal and we had two of our own students host the dance uh and DJ it so it was really fun that was AA aot in Anders s and our sophomores that planned it coko and klin did a wonderful job and it was so fun to see all their hard work be put
008into it that they've been working on all semester and student participation was amazing and I can't wait to see how hard they work for the rest of the semester uh so next up excuse me move this mic a little closer uh for next up our girls water polo team won a CIF title this fall and they were a runner up at state finals our girls cross country team won a CIF title this fall uh our boys cross country team was the runner up in CIF losing by just a few points to the historic Powerhouse McFarland High School our football team was a runner up in CIS CIF almost defeating the Selma Bears we feel we just needed 30 more seconds to finish that last offensive drive it was a very very close game and the
009team overall performed great and it was a Monumental year for them and winter sports have started and our athletes and teams are off to great start as you can see one of our winter sports pictured is girls wrestling they're off to an amazing start so far and I don't really have a sign for this but I thought we'd talked about academics and culture and we're proud to share that for the second year in a row mbhs has only blue and green indicators on our California school dashboard another celebration is the youth truth censuses report the report combines the student staff and family surveys into key topic areas for each we showed Improvement for all groups and in all cure areas and I think that's really good to just show how much our school is growing
010and I just thank you I'm glad that we were able to share um what's been going on this semester and I can't wait for next semester to continue right let's hear from St Louis episo high school thank you moral Bay well hello everyone it looks like a full house I'd like to welcome you all tonight my name is Linda roas I'm the as president here at s Lis high and I just want to share some things with you quickly um we've been doing lots of great things here on campus so I'm excited to let you guys all in on that my first slide I would like to talk about some of the activities that our ASB is doing um last week we had a great success as we finished our blood drive we filled up
011every single one of our slots available and we even started a wait list for the next blood drive so we're excited to see all the students that are excited to help with that blood shortage additionally free t-shirts were given to those who donated and also received a free Pine of ice cream over at ntini creery um so that was a good way to get students motivated to come um coming up real soon um real soon like tomorrow is something that we started last year and we are proud to announce that it will be happening again this year as well um it's called Cash for Carols and basically we will be going around classroom singing carols for students and all of the proceeds will go directly to Jack's Helping Hands um so students were bought carols
012by either a friend or a fellow student or even their parents so we're really excited to see how that turns out tomorrow also tomorrow we will be having a PJ PJ Spirit day where students can really get into that holiday spirit and we'll also be having a movie night for the seniors here moving on to our they've been having another yet busy week um our girls basketball started the week off with a big win over retti um then they HED to a tournament in aasc where they finished as the consolation bracket Champions with only one loss um that weekend our boys basketball hosted the um hit tournament this weekend with some of the best teams in the state coming to moral Bay and slow to playay the Tigers won three games and lost only one
013improving their overall record to eight to2 girls soccer ch traveled down to Torrance where they took down all three opponents the tigers are currently ranked first in California and 20 in the nation boy soccer stayed local this time and we defeated mission 6-0 on Wednesday and Morrow Bay 4 to zero on Friday all while the girls and boys wrestling team sent their top wrestles to Coyote Classic in Bakersfield and they great they gained some great experience um competing against the best in the section following up with our future farmers of America on December 6th slow FFA participated in the annual slow holiday parade where we had many students participate not only from our school but also from the section we invited many students from across slow and we had a blast welcoming them and also
014spreading that cheer downtown we also took students to compete in the sectional contest which are Creed Spanish Creed water issues and best informed greenand I'm proud to say that I competed in the Spanish Creed placed at first and will be moving on to Regionals for the second year in a row additionally students participated in community service opportunities where they had the chance to be Bell ringers for the Salvation Army tonight as we speak the December chapter meeting is happening right now where students can come watch a movie play some games and share some delicious Goods alumni are also here tonight as judges since we do have a competition going on for the best bait Goods FFA is always keeping it exciting here moving on to our music the slow HS Jazz Band rocked it in
015their concert this past week here's a picture um where both of the jazz bands are playing our bands will also be playing at the pack this week as we've heard before and our choir will also be in the theater this evening choir was also able to perform for our students here on our tutorial this Monday and students had a blast um hearing that and getting a chance to get to that that's about a wrap for 2024 and I just want to thank you all for being here tonight and um I want to take a moment to say how thankful I am for each and every one of you on the board and every one of you here um you guys do so much for our school and thank you for allowing us to do all
016these amazing things on campuses so I hope you guys all have a Merry Christmas and happy holidays as always thank you so much and I know tomorrow is your last day before break I hear there are great you all have wonderful plans in the offing I hear uh they may include Disneyland and time with family and lots of food and festivities so enjoy you work hard you deserve it thanks very much right uh next we will have our uh Los Ranchos program highlights Mr McMillan welcome good evening Schoolboard it's such a treat to be here and I'm going to be brief and I'm G to ask a couple things of you can you do your best to imagine six really cute kids standing next to me right now who are either out with the flu
017out with a last minute travel plan out with a last minute Girl Scout event that couldn't be rescheduled uh and some other extracurricular so I was supposed to have some students with me and I know that's the best part and I just could not get it to happen at this time of year but I did get one of them on video that you're going to see so briefly at the end so that's that's the best I have for you um the Highlight that I'd like to share with you and congratulations on our new board member and our board members that were morning in tonight that was a treat to see um is a is a career highlight for me personally as an employee in this District I've had many career highlights and I hope to
018have many more as long as I'm able to continue working in this amazing School District but I'm here to tell you about something very special and many of you are aware because you already helped celebrate in person with our School site but this year our school formerly received a National Blue Ribbon award and uh this has just been a tremendous this achievement so I'd like to tell you a little bit about why we received the award and share it with the community and then I'd like to share some highlights from a trip that I was so privileged to take back to Washington DC to receive the award uh to start uh you should know if you don't that the Blue Ribbon award is is not taken lightly there are 356 schools that rece received the
019award this year in the United States and um they're approximately uh just under 96,000 schools in the country public schools in California one of the largest states with one of you know with the highest number of public schools only 30 schools in the entire State and that's elementary middle and high schools received the Blue Ribbon award this year um that link if I could get one of the technicians to click on it shows just ever so briefly takes you to the blue ribm page if you can scroll down some of the demographic data uh just over 50% of the schools that received the award are Title One schools and others like Los Ranchos are not Title One some of them are um uh special magnet schools and I had the uh opportunity to talk with
020the school leaders and teachers from many of the schools that received the awards to share best practice ideas and and celebrate with each other um so if we can go back to the presentation now thank you technicians you're doing great we're competing there so why did Los Ranchos receive this award well first of all it was not something that we were seeking uh the reason why Los Ranchos was even on the map was because it started with uh some of our state achievement data um going back to about two to three years ago and honestly board members um i' I've come to learn that an award like this is not a onetime thing I I truly do think that it's a a celebration of decades really truly of hard work and dedication by the many
021teachers uh at Los Rancho specifically but across our school district in my humble opinion every single School in our district should be a blue ribbon Award winner because we put students first and um we work as hard as we possibly can extra hours over the top to make sure that every individual student achieves as best as they can this image really uh tells it all because not only uh did high achievement get the um get the attention of our state uh educator educational leaders who recommended Los Ranchos to the national award um we were given the award at Los ranches because of our ability to demonstrate closing the achievement Gap and if you look on this image if you can see it and I heard some of the student reps from Moro Bay say that
022they were in the green and the blue for the first time so uh the state dashboard recognizes achievement by your level and your in overall Improvement or increase or decrease from prior years and so our students that are affluent not uh socioecon socioeconomically disadvantaged and white are achieving High they're in the second to the right blue but our students who are socioeconomically disadvantaged are in the far blue uh and they significantly increased and this was this was such a fun thing to see as a staff during our back to school staff meeting two summers ago when we looked at our data and we just we were we were caught off guard we we try so hard to close the achievement Gap and here we were able to demonstrate the ability to do that coming back
023from the pandemic implementing new intervention programs and focusing on individual students so this is why Los Ranchos was recommended to receive the award not only because of a history of high achievement because we're trying and and really accomplishing uh especially this is in math closing the achievement Gap but we're not done because the best thing about telling my staff hooray we closed the achievement Gap by this much this year for about one minute about 60 seconds we celebrated we high-fived each other and then they said well we still got work to do let's go and so that's just a demonstration I think of the dedication of teachers in our district we can celebrate we should we have much to celebrate well we still have a lot of work to do too next slide shows English
024language arts and we didn't quite achieve at the higher level that we did in math but still we demonstrated the ability to close the achievement gap on our state assessments so when you when your School receives the Blue Ribbon award um you are allowed to attend uh the ceremony in Washington DC I'm so grateful that our district encouraged me to take time away from the site which is always a little delicate um I was able to go I was able to bring my wife who was a teacher in our district and I was was able to bring a teacher from my site a veteran teacher who the staff nominated to attend as well as our director of Elementary learning and achievement and if you haven't been to Washington DC I just can't recommend it enough
025it was a uh it was a Indescribable experience for me to land in Washington DC the night of this election and tour these memorials and monuments the day after and then go and meet and talk with other educators that are just trying to do all that we're doing each and every day I was able to share some of my uh experiences with students and um you'd be surprised at how many students kindergarten through sixth grade are still coming up and asking me about the pictures and the videos that I shared and what what did you see did you meet the president and all these all these really great questions to hopefully Inspire them to uh invest in learning about our country and our history and what they can do to contribute to it as they
026age out uh we received a congratulatory letter from President Joe Biden we saw his motorcade drive by our hotel we did not see him in person he was probably a little busy couple days after the election there um but a nice congratulatory letter if you have time to see it at another time of course he's married to a former educator and he always likes to you know um speak to that and he does so in our congratulatory letter students are having a fun time looking at his autograph in our front office uh at the Blue Ribbon awards ceremony this is a two-minute video real quick uh I'd like since you guys were not able to come we can only bring a certain amount of people I'd like you I'd like to bring it to you
027those tiny speakers are going to have to carry us that's all right so there were a lot of performances from some of the students that live locally or near Washington DC from the schools that received Awards in that uh geographical region that's Mrs block she's the teacher that the our staff nominated to attend this is the director of the Blue Ribbon program congratulating us up learning is not just a goal but a minimum standard for Success you've empowered your students to inquire acquire the skills and the knowledge they need to navigate today's complex world as education professionals you have played a pivotal role in shaping the futures of countless students your unwavering belief in their potential has instilled in them the confidence ands wearing the same now I realize that's fun we tried to live
028stream the event to some of the students that were able to see it this is our secretary of education extra mile day in day out making that extra phone call to a parent staying late to help a student struggling pushing them to see the potential they have even if the kid doesn't even see the potential in themselves I'll never bet against a school principal leading their school know the type the ones that not only have to navigate the increasing needs of students families but also have to defend against all the unfunded great ideas from elected leaders who never spent a day in our schools he might have been a little spicy after the election and one at a time we got to walk across the stage or we were encouraged to dance across the stage
029which I did that was the ceremony I think there's just two more quick slides if we can go back to the presentation thanks again Tex you're so great next slide there we go um we celebrated atlos Ranchos upon my return and many of you were able to make it it was so great to have the support of our board there and introduce you to the students and the parents that were able to um we gave every student special cookies with blue sprinkles from our food services department we gave every student bracelets that sayos Ranchos blue ribon school to date two students have sworn and their parents have confirmed that they have not taken them off they're going strong and then we had some student leaders get up and speak they were very inspiring the last
030uh fun thing about this too is what the the minute I came back to campus after the trip students ran up to me and they were like did you get the the ribbon where's the ribbon where's our Blue Ribbon I mean they literally thought I'm going to come back with a giant Ribbon or something so we thought it would be kind of fun and we found this idea to have every student decorate a handprint and contribute to making a blue ribbon that's hanging in our multi-purpose room right now so they all contributed they all had a get wait for it hand in contributing to our Blue Ribbon award we received a really great flag that is flying now uh we purchased uh an emblem that is on the front of our school that's just really
031fun to look at every morning as we all enter our campus and again celebrate but think of what we still have to accomplish and um a fun fact before I end with a student here with a tiny little uh statement is the last time Los Ranchos was a recipient of the blue R blue Riven award which they they have been um was when I was 5 years old that was back in 1989 and that flag is still hanging or drooping in our multi-purpose room so we are super excited upon the return from the new year to hang our new flag next to that flag this is one of our student leaders she couldn't make it tonight this is Izzy bonds and she wrote a speech herself it is unedited we added a comma I think
032was the most that we added and uh she's one of our our just champions of our school she loves it and here's what she has to say hi my name is Isabella Pon and I'm currently in fifth grade and I've been at I'm on the school leadership team and I've been at Los Ranchos since kindergarten I even survived a pandemic at Los Ranchos at Los Ranchos we have phenomenal teachers and amazing faculty and terrific students I'm so thankful for everyone who works here from the teacher's assistant to the principal principal and to the nice L ladies who serve us our lunches thank you to the teachers and students that helped helped us achieve this award I love this school because here we have a no tolerance for bullying it's if a student makes a mistake
033or doesn't treat each other well we always have our principal Mr McMillan and our counselor miss sth another reason why I love Los ranches is because we have the eight habits and the leader and me program it's a fun way of learning how we all um are leaders and we are in control of ourselves and how we respond to what's happening around us I also love this school because um because our school model is we take care of ourselves we take care of each other and we take care of this place and this helps us be the best that we can just like our school song says here at Los franch we have amazing specials like art Garden anovate PE um library and music these almost allal franch a wonderful place to learn today we
034are here to celebrate that we won the Blue Ribbon award um and this is this award is only awarded to 350 schools in the entire country we won this award by having amazing teachers who have helped us achieve this achieve High grades in Stellar academic performances the students didn't win it the teachers didn't win it Mr McMillan didn't win it we all won it together and that's why we're we are all celebrating which is the best way that we can possibly celebrate thank you for being Road road runners and thank you for being awesome she was really bummed that she couldn't be here but I'm glad you got to see her and some of you got to see her in person if when you uh when you attended our our celebration our school and so
035and that's what I have for you I know that it was repeat information for some of you but there might have been something new there um that there is something new and what a Time Mrs badano welcome and thank you in advance for all you're going to do and have done really already for our community because you're not just going to walk away with a belly full of cake tonight I have a a blue ribbon pin for each of you because this is your school just as much as it is our school and um you next time you're on campus if you remember you know wear it and uh if not please stop by anytime we're our staff we're so proud to work in San Louis Coastal and and be under you and as your
036as your leadership um I look forward to many many many more years with all of you thank you thank you and Mr McMillan please express our gratitude to the students if those who weren't able to participate we know their hearts were with us here tonight so thank you thank you all right before we move on with a little more business um I since we have our new all our uh present board seated I'm going to take a roll call with all of our new trustee with everyone present now so I'm just going to start at one end of the table um Mr Clawson just say you're present I am present thank you uh Mr Buckman uh Mrs Roger present Mr Banfield I'm here Mr hunger I'm here m Bal present and I'm here too all
037right we are now going to move on to uh some business that we do every year this is our annual board reorganization meeting um and I believe Dr Prader is going to assist with some of this at this time we are going back to 4.03 to elect a president and clerk for 2025 Dr Prader did you have anything you want to say at this point or as we go on to our committees yeah normally I just speak at the at the committee time so yeah thank you I see so the our first order of business will be to elect a president for 2025 I see Mr anger's light on Mr uner yeah um I think I just want to say I think we've had a fantastic leadership team with both Marilyn and you Ellen um
038that said um you've you've served a hard two years it's hard being president for two years and and I think we appreciate I know I appreciate the the work that you've done um and I'd like to actually nominate Marilyn to be president oh this was we have a a nomination by Mr strer a second by Mr Buckman Miss Dawson are you getting all this because I'm be and I must ask U Miss Roger or is this a role you are willing to undertake uh I think we have a difficult year coming up um so I'll will ask for forbearance and I'll do my best I'm I'm happy to to serve thank you all right then we move on to uh clerk I don't you want to take a vote oh oh we need to take
039a vote all right do we need to do this by a roll call Mandy all right um Mr Clawson yes Mr Buckman Mrs Roger yes I'm yes Mr bfield yes Mr younger yes Miss Bal yes all right Mr CL we will now move on to the position of clerk oh I was going to say I think we have had a strong leadership team this year and I would like to nominate Ellen to be the clerk uh for the coming year if she would be open to it I'm gonna I'm gonna second that Spite of it looks like your reluctance no I'm I'm really moved by your faith in my service and I will accept okay all right so we have a motion by Mr CL in a second by Mr anger we'll go the opposite
040way this time Miss Bono uh yeah you'll get the H Mr rer yes Mr bfield yes Miss Roger yes Mr Buckman Mr Clawson yes I am a yes so thank you um four so now we need to change seats a little bit or change name tags just ch well for tonight let's just do this we're just going to do this it'll save a little time well I'm still El this Rogers is now assuming the roles of President here you go okay uh next we have Dr prer yes thank you uh Miss president I um I would like to start by acknowledging uh for the for the whole the whole Community that's watching that to serve as board president and clerk what that means besides the title it doesn't in it doesn't place any extra um
041rights onto these people um really what it means is they get to meet with me every Monday for at least two hours and um the way this works is important to understand so besides the three board meetings we have each each month we meet twice or two hours every Monday and in those two hours we um construct the agenda for the board meetings that you uh participate in every uh month and uh that is a very uh carefully crafted and and well-considered set of details and considerations and so there's a lot of a Nuance that goes with it and um and so this role of board president and clerk to the board is a um a hard charging hardworking commitment and um and um I try to make it as interesting as possible but um
042nevertheless It's a Grind it's it's a commitment and there's a whole lot of communication that goes on along the way so I want to say thank to both of you and for the rest of the board for supporting that process now with that said we started also um a u protocol if you will or a ritual of honoring the outgoing board president each year and the reason that's important is there's a lot of weight on their shoulders and so um I have a few words that I'd like to share about Miss Sheffer even though she's only moving like one spot to the left um I think it's important that that um uh you hear um the things that she has been about and what she represents and I'd like to say that publicly so I
043um wrote this letter to miss Sheffer and um I have a copy for you to hopefully keep for the ages okay um remember when Dear Miss Sheffer on behalf of the entire simless Coastal Unified School District I want to express our deepest gratitude for your exceptional leadership as board president over the past two years your tenure has been marked by dedication resilience and a deep commitment to our district our students our staff and the broader Community throughout your multi-year cycle as board president you work tirelessly behind the scenes to ensure that all voices on the board were heard valued and respected your unwavering focus on student achievement and wellness particularly through the challenges of the covid transition has been a Guiding Light for our entire District even in the most difficult moments your leadership remains
044steadfast always placing the needs of our students at the Forefront of every decision your experience and Steady Hand have been invaluable during a time of tremendous challenge you have guided us with Grace and your willingness to serve on special committees and offer support to former trustees through your own personal through their own personal struggles has only deepened our respect for your leadership as you transition out of the role of board President we want to acknowledge your extraordinary service and the indelible impact you have had on our school district in recognition of your dedication we will choose books with you to be placed in the libraries throughout the district in your honor a small token of our appreciation for you thank you Miss Sheffer for your unwavering commitment to the s l Coastal Unified School District
045your leadership has made a lasting difference and we are grateful for the privilege of having you serve in this role thank you okay okay I'm up um see we're are the next item 4.05 is the appointment of board members to committees and liais on post Dr Prader yes thank you Miss Roger each year at the reorganization meeting we have a a series of decisions regarding appointees to board the board members who sit on and serve on what we basically call subcommittee assignments and this ensures that the board members have an opportunity to learn more about things that are a little bit tangential to the board table but are nevertheless very important to the things that we do and um I personally enjoy seeing board members um sitting on these committees and being a part of
046really important uh conversations that ultimately impact our students so we have nine subcommittees and sometimes they grow and sometimes they don't but um the idea behind this is that not only do school board members in San Louis Coastal have two evening board meetings a month a a um a study session to discuss uh measure C and measure D commitments um they also serve on these subcommittees so it's a hard it's the hardest working group of board trustees that I've ever seen and and know and so normally what we do is we go through each of these and Miss Roger if it's okay with you I will go one by one and at the end of each one I'll hand it off back to you and then members of the board can express their interest in
047whether they want to continue in that work or whether they would um um or if they're interested in something else that's coming forward so if that's it's okay with you I'll go one by one and at the end um when we all have found agreement to this then at the end we'll do a collective uh approval fair enough okay so the first subcommittee is the measure C environmental sustainability subcommittee currently held by Mr Clawson and um this emerged out of two things one the passage of measure C which is 3 50 million uh facility bond to improve our elementary and middle schools along with Pacific Beach High School and um this committee emerged out of that measure C and measure D work as to make sure that we're as as uh thoughtful and careful about
048our impact on our environment as well as um the board's previous adoption of a resolution on climate so this aligns to our Vision our mission and our guiding principles and um this was first established last year and it was a successful year and So currently uh Mr clawen sits with Mr Pinkerton and um and they um work on the various things to um promote and continue that work so at this point I will I will leave it to you Mrs Roger to determine who would be interested in that committee Mr Clawson do you have interest in continuing to serve um I I do I I think one one comment I'd like to make about it is I think last year when we created it um I made a similar comment I I I don't see
049it it's primary focus being around measure C I see its primary focus being around creating a sustainability vision for the district in that we have an obligation to younger generations to create a sustainable future and policies and values around that so um I I'd prefer it wasn't the measure C sustainability committee I just prefer it was the sustainability committee but um I would be happy to serve on it either way thanks okay thank you Mr cson and then I wonder do how does the board feel what is the board's feeling about changing the title of that subcommittee to the district sustainability show of hand yes thanks can we do that Dr BR Okay so Mr Clawson wishes to continue on that committee okay the next subcommittee is the inclusion and engagement subcommittee and we currently
050have Mr Banfield Mr Buckman and a opening a vacancy and this one has been modified a bit to shift with the efforts of our district this year on our Equity work it's broken into three three parts we have committed to the University of Washington and um that is for our uh for our site leaders focused on their leadership uh strategies and efforts through the lens of equity so it is a really powerful program I think of it like a master's program for our leaders and um we started it this year with the help of Miss yta and her team and it has been really powerful so there's one um there's one meeting generally a month that lasts a day okay so it's a big commitment but it doesn't go year round it's it's um it's
051a handful of times in the year but it's a really important committee if you want to really look in on the work uh that we're doing with our leadership development around leading with equity in mind and I'm super impressed with the work that's been done so far and that is one of the openings the second opening is the other the other structure that we have is the equ the site Equity challenge which um we have partnered with the County Office of Education as well as creative um cultural creations and um they have um committed to working with our site specifically on identifying work that can be done this year and every year but specifically this year to Target way specific ways to impact positively impact our kids that um are struggling um so consider our
052underrepresented U student populations and um so this is focused in the this particular group um has been meeting this year and they'll continue to meet through the rest of this year and um their focus this is primarily um our two middle schools and our two high schools sloh high our Comprehensive High high schools slow high in Mor Bay High as well as Pacho Elementary and this particular committee participation would be again about once a month um for a good solid five or six hours and it's an amazing experience I just was there this last week in the afternoon so impressed with the work Miss yamashta is overseeing that as well and um and so there's that second um sub um sub within the subcommittee and then the third one is the inclusion and belonging uh
053sub commmittee which is in partnership with County Al ofed as well as with cultural creations and that work is all about inviting site leaders and School uh um teachers support staff to participate in um two hours once a month uh through the year and um it's at the County House of Ed and their work is around again trying to create classroom environments and school environments that are inclusive and welcoming and aware so that kids feel a stronger sense of belonging and engagement so those are the three committees within the sub committee and I'm looking right now I believe we have Mr Buckman and and Mr Banfield serving on the second one um but I'm looking for one per okay and they're all three very important and very good Miss Roger okay so um I guess
054I would say Mr Banfield do you interest in continuing um did you want to select a um a subcommittee of the subcommittee to be on or would you like to leave that up to Dr crater to assign I okay so Mr Banfield say yes Mr Buckman did you wish to continue did you have a preference or would you leave it up to Dr Prader to assign okay so then I'm looking for a nomination for a third m u Bal I would love to serve on this committee be the third member okay um do you are you willing to allow Dr Prader okay so seeing no one else I think that we have um agreed to have Mr Banfield Mr Buckman and Mrs Alano all right and the third uh subcommittee is the is the most
055interesting one of them all and um this is the central California schools financing Authority this meeting is the most interesting thing it it predated me but um this is the oil revenue from Price Canyon and and because our boundaries with Lucia Mar school district and our district intersect in that area a very smart uh business person from our district many years ago conjured up an idea of profit sharing the revenues from the oil production and while we are a basic Aid District so we don't receive money or funds for students we benefit from property taxes lucar is a state funded School District so they receive money for Ada so in exchange for us in exchange for part of that oil Revenue we gave them the students that were largely in our area so they got
056the money for the students we got a portion of the money for the oil revenue and by way of that the organizational structure and Mr Banfield currently serves on this the meeting um we hold I think quarterly and it's a good it lasts a good three minutes it's very formal it lasts it it runs it resuming it and um they get a portion of the money we get a portion of the money and it requires and now that it's on Zoom it's a little more convenient so Mr Banfield is currently serving on the CC SFA and we're talking maybe 50 or $60,000 but still it's 50 or $60,000 so it's well worth our while Mrs Roger okay thank you Mr Banfield you're certainly welcome to stay on this committee if you choose it's typically a
057committee that um we find our newest board members uh gravitate to because they have a learning curve they're learning in in the first year and so it's um it's not terribly demanding as we've just been told so Mrs balad Don do you have interest in serving on this committee or I know you've already selected one I am happy to serve where I'm needed um and I think I can manage a three minute meeting even if it's a steep learning curve it could be rough it could be rough okay so we will if Mr bfield does not want to continue so okay Mrs balad Dono then will be um will be on the ccfa committee thank you and the uh fourth subcommittee is the slow County School boards Association presently um uh seated by Mr anger
058and besides the topic I'm really not sure what that committee does Mr H can you help explain no okay uh actually um I the committee used to get together prior to the county school boards association dinner honoring the staff the year um they haven't done that in a while um I'm not sure how active this committee I I know this committee hasn't been active in the past few years and I'm not sure how active it will be I'm willing to to continue on it because there's not a lot of commitment yeah I want the commitment committee kind of interested is there agreement on the board then to um allow Mr younger to to continue as our placeholder okay yeah okay and in our district um through the years the next subcommittee is an interest based
059bargaining liaison for the two classified un that represent um s Louis Coast Mandy are we good and so the first rep uh representative group that enters into interest based bargaining with us is CSA and um that particular um liaison is Mr Buckman and um this is a bargaining year that we're entering into opinion of one I think this could be a year that um sustainability or S um keep keeping some some uh previous experience might be a wise decision uh this so CA liaison is Mr Buckman and the SEIU representative is Miss Mrs Roger so those two um are the interest spased bargaining Liaisons Mrs Roger okay Mr Buckman do you have interest in continuing okay as do I um I think that there is value to um being a known uh participant and Mr
060Buckman and I have been doing this for many years we we're only really called upon every three years to um to participate but I I think there's value in in maintaining um these roles if there's no objection from the board okay seeing none then okay the next subcommittee is an interesting one I reflect on it quite a lot how we educators try and Link arms we try to find creative ways to get together and unite collaborate and come out on the other side with some ways to improve uh conditions and experiences for the public school um um sector and the tri count education Coalition is a subcommittee that we brought to this board several years ago it used to be quite um welldeveloped and uh lately it has sort of um gone into hibernation But
061it includes San Lis abiso County Santa Barbara and Ventura counties um they they it's a group of people trying to identify common education concerns and interests among groups and organizations to try to find ways to advocate in Sacramento um for improved conditions it's a it's a really interesting concept but like I said it's sort of phased out over the years but Mr Buckman is the um representative for this subcommittee and Mrs Roger I'll leave that to you thank you Mr Buckman can can you give us kind of a status report and and an indication of your interest first of all I'd like to continue um I've been doing this work for this district and then prior than this with Santa Maria School District um this group was was really powerful we would go up to
062Sacramento and doors would open because it was um teachers and classified administrators and Schoolboard members coming in with one voice um in fact there's a organization up in Sacramento the the education Coalition that was modeled after this one that functions up in Sacramento I'm talking to sue Richardson right now from Ventura County and we're going to be working to to bring this back so yes I'd like to continue can I can I ask I'm sorry a question just about it has some of the work of that committee been superseded or kind of roped into the work of reach now that that is or it's not not similar no but I think that might be an interesting to have some um interaction between the two groups I was just wondering if that was one of the
063reasons for it being sort of inactive as stated earlier some of the some of the members actually that like the classified representative became um administrative he was promoted um and that kind of thing some of the superintendents have moved away and um quite honestly I guess I'm partly responsible because it just wasn't held together well so we're g to we're going to bring it back and I'm really looking forward to working with M uh Richardson from a Schoolboard member from Ventura okay so is it the will of the Bo then to um have Mr Buckman continue in this role okay the next subcommittee is board policy subcommittee and for those that may not realize it um we participate in the California school boards association's board policy um uh system where it's called gamut G mut
064it's it's an acronym that I do not know what it stands for but what I will say is it's a really important tool for us if we use it wisely and so what it does is it produces updated policies as the laws in Sacramento change as we know they do every year so there's a whole team of attorneys and Educators in Sacramento at csba looking at these policies and it serves as a way for us to keep on top of these policies keep us well informed put the board center stage in the development of those or at least um the processing of those and the way we've done it is Miss yamashta as the assistant super ofed Services she works each month probably twice a month as gamut produces these recommended policy changes she sits
065with the board's policy sub committee this subcommittee with the help of Miss yamashta um identified these policies that we need to update and and perhaps refine and bring it to the board on a regular basis for a first reading and a second reading the board as a whole ultimately makes these decisions the board sub subcommittee policy policy subcommittee um in partnership with with Lisa yamashta uh make sure that that we um make it our own as best as possible before it goes to the board so it's relevant and meaningful to us in our local community so currently we have Mr Buckman and Mrs Sheffer on the subcommittee Mrs Roger thank you Mrs Sheffer do you have interest in continuing yes I do and Mr Buckman okay do we have Mr I just I I want
066to thank you both for being on this committee I think this is keeping upto-date board policies is so important and I think Ellen as you and I have talked when we look at other school districts and when we look at school districts who are not up to date on their policy um I think it's to a detriment to their school districts and I really appreciate the work that you guys do bringing forward policies that reflect what we want and what we as a board do so thank you I really appreciate your service okay I agree that it is uh really unsung work but difficult work and um and I too am appreciative do we have consensus on the board that will maintain this subcommittee okay the next subcommittee is the San Louis Coastal Education Foundation
067subcommittee we currently have Mr uner sitting as the board representative I am proposing this year that now Mr uner is in his second year and it's designed to have a two-year term and what I'm suggesting to the board as a modification is that we add a second representative but stagger the years so that we don't lose our organizational knowledge institutional knowledge and representation on the on the S Louis Coast Education Foundation board and this subcommittee this this uh particular um group um for those that do not know this was negotiated as part of the settlement agreement with pg& where they um agreed to dedicate $10 million to An Education Foundation of our choosing we created our own and developed it and it has really taken off but it's super important for anyone who knows the
068history of um foundations education foundations that partner with districts it can be fractur it can be difficult when communication breaks down so in this case having our board Representatives on that um participating um it keeps the the relationship strong it keeps awareness strong and I just think it's a really important tool to um keep um our main thing the main thing let's say it that way and so um currently we have Chris hunger and I'm looking for an additional uh trustee that would be willing to sit on that in the alternative spot thank you Mr Clawson I'd like to volunteer for the second spot if the board okay is okay with that I would like to remind people that we are e an ex official member so we're non voting members but it but our
069presence at that meeting is is is very important as we hear from what community members believe are important things for our school district they need to hear what kinds of things we're working on that we think are important as well and come together on those items so I think you'll you'll have a great time and you'll really enjoy that committee okay so say no other interest and support for Mr claw and I think that's resolved okay thank you Mr Clawson and then the final subcommittee is the district facilities and surplus properties subcommittee currently um seated by Miss Mrs Sheffer and Mrs Roger for those of you that have been paying attention out there we have been engaging um with uh the city of Morrow Bay and the county of San Lis abiso um as it
070relates to Sunnyside and moral Elementary and um without going into particulars the board facility subcommittee or Surplus property subcommittee works with myself Mr Pinkerton and our district legal council Harold Freeman um on moving this um forward so the whole board can have um a rich conversation around next steps around facts so in a way this committee is really really vital to um creating efficiencies when the board weighs in as a whole body they have all the facts they have all the information they know what questions to ask and um so this subcommittee is really important and we're at a very um a delicate time right now um as it relates to these uh discussions so um again this might be um a time that we um um that we keep this team in place uh
071but that's certainly your call Mrs Roger Mr Sher yes I would I have great interest in remaining on this subcommittee uh as do I this this subcommittee uh had a a fairly long period of inactivity but recently things have have begun to move and um and I think you're right it as as relationships are being established uh with the county and the City of Morrow Bay I think it's important to maintain um the contacts that we have so I am interested in in continuing as well okay well let's see no one else is indicating an interest so shall I assume then that it's the will of the board that we okay so those are the subcommittees I I don't know what you do in your spare time but I really appreciate this work it's really
072important work on behalf of the district so thank you um Mrs Roger so would you like me to go through and identify each of the people or do you want to just move based on what we agreed to previously that would be Mrs Dawson what is your preference she's good okay then I think I'm I'm seeking a motion to approve the sub committee assignments as we have discussed I move to approve the subcommittee assignments as we've discussed I second it so I have a motion by Mr Clawson second by Mr Banfield um a roll call vote Mrs badano yes Mr rer yes Mr bfield yes Mrs Sheffer yes Mr Buckman Mr Clawson yes and I'm a yes so that passes 70 uh item 4.06 is the adoption of the 2025 board meeting calendar Dr Prader
073yes and thank you Mr Roger this uh item is um pretty obvious in that it lays out the board meeting for the um January to December time frame and it lays out um whether there's one board meeting a month two depending on um how how the the calendar and the breaks uh work out um I worked with Mrs Dawson on this and tried my best we tried our best to make sure that this um made sense to everyone I would like to point to a couple things um you'll notice as a way of pattern if you go to February um first of all I'll just speak to January January is typically um a a me a a month where we have one board meeting because that is when we're coming back from break and um
074people are really trying to gain their bearings from the winter holidays and so we have a meeting on the 14th and a study session on the 9th so the yellow is the study session and the blue is the board meeting and while I'm speaking about the study sessions in yellow you know that they are typically in between the board meetings which are held the first and the third Tuesdays of the month the study sessions are typically held the second Thursday of the month and we have pivoted and and uh adjusted the way in which we run these meetings in terms of time to accommodate board members who work a regular job or lead a company something to that effect and so or our dean of a college of law you know just very busy people
075and so recognizing that and knowing that we currently have our study sessions scheduled from 2 to 4:30 every Thursday of each month in the in the second Thursday of each month uh I would like to propose this is a like a high skill for me to squeeze a little bit and be more efficient and effective in the use of our time and the content that we um that we uh discuss I would like to propose that we try a 330 to 5: pm time frame so an hour 90 minutes on those study sessions for for this coming year and maybe perhaps at the end of the year we could pivot if we need to adjust that but I think it what it would do is it would force us to really prioritize topics to cover
076it would really um require a whole lot of of um careful communication and I my team's ready to do that but with that said I'd like to make the adjustment for the study sessions three with your approval from 2 to 4:30 to 3:30 to 5 and it's a hard stop at 5: because people have families they have commitments some have work some have um families to be with and so forth and so on and I would like to make that proposal um before I move forward on this um calendar if that's okay and acceptable to the board okay let's see um Mr anger followed by Mrs Sheffer followed by Mr Clawson that that certainly works for me um would want to be done by five and and I you know there's sort of an old
077saw I'm going to get this wrong that we expand time to fill the time we have so my hope when you talk about more efficiency is that we'll be able to use that hour and a half in in that manner so I would support this absolutely Mr trer I support it as well and I really appreciate how staff does a a very effective job of frontloading us prior to these meetings so that we have appropriate information in a timely manner and are able to ask questions uh and have some of our uh any additional information individual board members may find assist us in preparing for the meetings to have that available um and as one of the working people on the board I appreciate that okay Mr awon I just want to say I appreciate
078this adjustment and uh accommodating to conflicting schedules and I think we can use the time really efficiently okay so it it appears that we have consensus on the board I just would add that sometimes these study sessions uh a subjects we discuss subjects not related to measure c um and I understand that they're important and and we need to do that but I want to be mindful that measure C is always represented um in the study session because that is the people's money yes I understand thank you okay so given that adjustment um I'd like to continue just going through you'll see that there are um patterns that emerge of two meetings so first uh Tuesday and THS sorry the the first and third Tuesdays of the month are our evening meetings our regular board
079meetings and Thursdays in between those are the study sessions you'll note as you go through this calendar that that um this year we have two meetings in May and two meetings in June sometimes the way the calendar Falls we'll have three meetings in May and one meeting in June depending on how graduation Falls so in this year that is um that balances out nicely you'll notice on June 12th it's blue on that Thursday where there would normally be a study session that blue on the 12th of June is something that um you all need to commit to if because that is the annual board Workshop that is where you take all the years feedback and findings the lcap information the youth Truth The Common Ground parent leader feedback all that all the equity feedback we
080hear and we discuss it and pull it all together in into a set of of priorities as we move forward into the the next year my team counts on that because we spend the rest of the summer leading up to the New Year backward mapping and planning out those priorities so it's important that we have that day um committed to so that we can again plan our summers effectively so um and then as you go through into July you'll notice that there's the yellow on the 17th which is a Thursday um that particular study session is a requirement um for the board um and so we need to meet on that day um for um for matters of um board governance and um and so in terms of you know getting your annual compensation or
081your monthly compensation so you have to have a meeting and that summer break in July is that meeting okay you'll notice there are yellow the June 20th and 27th 11th 18th 25th and August 1st those yellows are the 410 hour work weeks for the summer that's how our team up above gets their break in the summer okay and um and then you'll notice that on August 19th I'm sorry August yeah 19th we have a um um our board meeting and the first day of school is Thursday August 14th okay staff reports August 11th and we typically have professional development days the week of the 4th okay we come back and you can see September we start right back up again no October looks very similar November as well and then um in December of next
082year you will see that it's one meeting the 16th and that particular meeting much like this meeting is backed up to the holidays you might ask well why is it why are we only doing one it's because the annual Board conference which is your professional development as a board occurs during the first week of December okay next year I believe it is in Sacramento which is ideal because I have a lot to say up there um and so for that um I don't um the only other thing that I will potentially just mention is you'll notice a red uh Square on June 19th and that is the federal law juneth so that is a mandatory holiday okay so that that's our annual calendar that I'm asking for you to adopt and Mrs Roger I'll leave
083it to you thank you um is there any board comment regarding the calendar May I suggest Dr Prader that uh we adopt it conditioned upon any board member that has a conflict with June 12th uh advise you sure you know as soon as possible um so that that could be changed if we needed to that makes perfect sense okay thank you y we need a motion we need to vote Yes Mrs Balon does it require a motion I'll move to adopt the calendar as discussed with the adjustment to the board study session from 2: to 4:30 to 3:30 to 5:00 pm and the caveat regarding June 12th thank you do I have a second okay so I have a motion by Mrs badano in a second by Mrs Sheffer all in favor I I opposed
084that passes 70 so the next item is correspondence at the time uh that the agenda was published the board had received written correspondence from Lena Egan regarding the schedule uh the high school schedule and their impact on um you know their their impact on students um public comment Mrs Sheffer has the uh the request to speak and I'll let her take it from here oh sorry it's been a while since I've done this um each speaker will have three minutes to comment um it that's that's a hard three minutes um you may not seed your time to anyone else um if you have previously provided written comment then we won't entertain uh verbal comment as well um and I think that that's all we need to know I will I'm going to call these off
085three people at a time and so that folks can be prepared and you'll see a a timer on the on the screen uh first is Amber Wilkerson followed by Adam Dale followed by Jackie low hi my name is Dr Amber Wilkerson I usually speak on behalf of my daughter and my family however tonight I address you as a special education teacher in slcusd because the only group I love as much as my family are my students and my team I don't know if you quite understand the job that a special education teacher does so I'd like to share and this is a true story during an average week I have written three 25 page individualized education plans during my lunch and breaks I plan lessons for the 54 goals of my nine students in addition
086to the adopted curriculum I assess benchmarks goals for their IEPs I wipe noses and fix boo boos and I do teach the students who are not in the green and blue I email and answered 19 parent emails on parents Square I created four visual supports laminated them and put 24 velcro dots on each I revised my lunch break and integration schedules for the four pairs in my classroom every time there was something that popped up I emailed and collaborated with three General educ ation teachers who share my students I scheduled two IEP meetings one of which is moving into the third meeting for the same student I co-taught speech lessons I supervised yard Duty I played on the floor teaching social skills I got to use the bathroom one time per day and I enjoyed
087two out of my five protected lunches this is in addition to the Daily teaching schedules and duties as a teacher I'm not complaining I love my job what I would ask is that the school board understand the complexity of being a special education teacher do you know know that we routinely get hit punched kicked and spit on while shaping the skills of our students have you ever had the responsibility of making sure a disregulated student doesn't run into the street or hurt themselves or others do you know we often feed our students because our snack recess is at 10:20 and they come to school hungry at 8:15 do you know some of our students are on the bus for an hour before they even arrive at school we handle crisis after crisis and then we
088return to teach as if nothing has happened our nervous systems are shot and half of us I bet on medication we have exceptional special Educators in slcusd we want to keep them we also want to ensure that new special education teachers want to be in our district for this to happen we need your support we need to make sure we are compensated for the endless hours of paperwork meetings and conversations that happened outside of our duty day we need to ensure our classified salaries for our pair of professionals are so competitive we have a pool of qualified applicants and that our parents can afford to live in the Community they work in we need adequate planning and IEP time while we have a lot of days they're just not enough we need protections against violence
089while our students do have emotional and behavioral needs it should never be tolerated or acceptable to be beaten up on a daily basis mostly we want to feel Val valued by the language and actions of this board and District I would challenge you to come sit in our classrooms visit stay a while see and meet the amazing students we care for and witness the extraordinary challenges that we juggle every day day thank you Adam Dale hello board members and colleagues thank you slct members for your support tonight over my years in special education in St Louis Coastal I've had a lot of positive support collaboration and mentoring great students and families posit of student outcomes most of the time my workload has felt reasonable to me unfortunately now my workload as a special ed class
090teacher special day class teacher has ridden to the point where I'm sacrificing personal time that I want and need to protect um I don't feel as if I'm sing my students as effectively as I could in the past with smaller class sizes and a generally more reasonable workload um at the beginning of this year I was in crisis about my workload talking to my wife and she realized you sound like a first year teacher how you're feeling and that's a strange place to be when you feel experienced and um confident in what you're doing um I have since had and appreciate support from Janet G and student services and addressing some of my workload concerns um but this still is a significant concern for me um and for other special Educators in our district uh
091despite platitudes and generalizations teachers are not tireless we have personal lives which deserve protection in my experience what I observed from my colleagues and special education teachers our workload is increasing uh Beyond what's reasonable or sustainable for me A Class siiz maximum for special day classes would have a large effect on my workload and create an actual small group environment to support my students turnover special education staff is very challenging uh we need to be able to fill positions U my workload situation is directly related to that um but we need to have colleagues who we can build relationships with to become you know supportive school teams for our students we're not we don't have that um we we have so much turnover and unfilled positions um IEPs outside the duty day that's how I
092do IEPs you know my biggest role as a special educator writing and delivering those IEPs uh for compliance is done outside the duty day um largely I feel coerced into donating my time outside of the duty day I care about my students and I want the best for them but I need to draw a line with the rest of my life in my workload supporting special education teachers is supporting special education students please support students by supporting teachers thank you next we have Jack Lo followed by Eric Young and Eileen Wright all right uh good evening I'm Dr Jackie low Erica it's good to see you up there um I first shared my concern with the district's decision to pause the equity Committee in October of 2023 after I submitted a resolution in December of
09323 a study session was held earlier this year on February 15th at this study session the school board acknowledged the importance of our need to interrogate our systems and engage underrepresented members of our community Dr Prader acknowledged that he had moved the district away from where we needed to be and how the emphasis on Handover research was not impacting students or staff I still am requesting that this information be posted for the public after this meeting Dr Prader approached me and stated that he was looking forward to working with me in improving parent engagement and the district's Equity work at the February study session my partner and I shared our experience engaging with the district one of our concluding statements was that the district's current structure allows staff to deem the voices of parents who
094provide critical feedback as worthy of being disqualified as a reason member of committees I know that the day after this study session Dr Prader reached out to Michael Boer to meet this is who Dr Prader has hired as a consultant to lead the district's parent engagement task force I am frustrated but not surprised that Dr Prader and his team have figured out how to exclude voices like mine yet again on October 1st we were presented with staff's desire to to partner with parent engagement that is represented representative of impacted groups of students this is when I first realized the possibility of my REM marginalization and Michael boer's role as the tokenized mechanism to exclude me Michael Boer will not allow me to participate in the task force because I am not viewed as a representative
095of underrepresented communities he is now a new barrier to a committee that I advocated and pushed you to have you agreed to hire Michael Boer despite Dr prater's own admission to this board of Mr boer's previous failed partnership with our district Michael Boyer was hired because I kept showing up and kept pushing you all to do better but because I have risen above my life circumstances because I now have the education and the language to speak to these issues I continue to be excluded instead of paying Michael Boer $80,000 I would have done this work for our community for free he is not an educator he is not trained in educational equity and he does not live in our community I am asking this board to act in service of your constituents which I am
096one of them and tear down the Perpetual barrier that Dr Prader so elegantly crafts to hide and exclude critical voice such as mine I'm still waiting for meeting dates and times to participate in this task force that I fought for all year long and I see you and I hear you Dr Prader that you do not want me to belong in this community but nevertheless I do Eric Young hello um my name is Eric Young I'm a resource specialist out at l middle school and I've been there for the last five years um I've been a sped teacher for 15 years and uh just kind of echo some of the sentiments of my colleagues that the last few years have been very challenging um one of the things I love about being a sped teacher
097is like the stories that we get to share about the successes of our students and I often become concerned about our ability to continue to share in those successes with the um increasing workloads and the um what we're asked to do outside of our our typical day um long meetings um early mornings preparing for those meetings and the paperwork involved with them but we do them because we know that those hard earned successes like we get to be part of it this is like an incredible team of people here that are working tirelessly every day to support their students um I I'd like to see more of that collaboration with the school board and with our district leadership to help to continue to to um have those harder with like successes for our students so
098we can all be part of that thank you Ian wri followed by Rachel Calder Calderwood and Wendy Chad hi I'm Eileen Wright he's just here for moral support um we are School psychologists in the district um I came to The District in 2021 one I was a covid temporary hire um to do in-person testing when a lot of that was not happening at the time so I was working out of the district office um I don't have a well prepared speech or anything but I just want to talk about some trends that we've been seeing that I want you guys to take note of um in our work as school psychologists most people don't know what we do um we assess for special education we identify students for special education we are direct service providers
099as counselors um for students with counseling in their IEPs we are crisis managers we do suicide risk assessments we do um threat assessments we collaborate with County and Community providers in support of our students mental health and wellbeing um we work with our onsite um Partners as well in support of the mental health and well-being of our students and we also support the mental health and wellbeing of our staff um when they're burnt out and ready to quit or are having you know a hell of a month and they need a place to put that they often come find us um to to also meet their needs and continue being employed um without sending letters of resignation on the spot um so what we've been seeing in our world lately um really a lot since
100covid um it was on the upward Trend I would say before that but um it's it's even more so now is just mental health and well-being of people I'll say people I won't even say students but our young people are really struggling in general um and we what we really need is systems and programs and Personnel to support the influx of that um in in on an ongoing basis I don't we don't see those Trends decreasing unfortunately we see those Trends increasing for a lot of reasons um Co just being one of them in the pile up of of the mess and so um you know we were really excited to see the wellness centers pop up at our high schools we really need those in our middle schools also the middle schools are struggling
101um one of our sites has a little more support and programming than the other that's also a big concern for us um in terms of like equity and access and the things that we were talking about or hearing you guys talk about tonight um so for us we really want to see movement in that direction to support mental health and well-being um and that really has to come through programs systems and Personnel um just to end on a note in terms in the spirit of what our teachers were saying um the recommended case load for a school psychologist based on the National Association of school psychologists is 1 to 500 which means we would have almost one full-time school psychologist in every single one of our schools if not more thank you good evening um
102today was our holiday pajama day so I am dressed in style uh so good evening board and district office members I am a more intensive or education specialist in Stan Louis Coastal Unified School District this is my third year teaching here and my 12th year in the world of special education this is a district that I started school in at Baywood hello Mr bfield uh in kindergarten and I graduated from Moray High School in 2012 this is a district that I love I also want to express that I love teaching students with extensive support needs and their families and part of that is advocating for my students their families myself and my fellow staff tonight I would like to discuss the many faucets of my job as a teacher and as a case manager within
103the hours of my school day each week I am expected to coordinate my pair Educators in my classroom in all pieces and part involved in that I teach each of my individual students I speak and work with each student's family I speak with the general education teachers to coordinate inclusion and support plans for how my students can best find support with their peers I work with my students and classroom staff coordinating with related service providers OT oi PT SLP and bcba to name a few to discuss plans and adjustments to data collection Etc I write and amend my IPS and update their goals it takes me two to four hours to write and up update an annual IEP and then an additional one to two hours to prep and print everything appropriately for an IEP
104meeting I collect data and make new plans for my whole class individual students and my staff this year alone I believe I'm am on my eth schedule and we'll be making a new one for when we return this job is Ever Changing as are the needs of my students their families and staff I am simply not capable of being a good or quality educator with the limited time available for me to prepare all these things I would love to write social stories for individual students including their pictures about the nuances of their school day they need for social support or creating student centered profiles in a timely manner or be able to make new goal work and work task boxes for students to match each of our themed units that pair with our gened peers
105the reality is I do not have time or capacity when I do have prep I barely have time to respond to emails let alone prep or create curriculum which I have to do because of my students needs and special interests these are things I love and enjoy about my job I thrive with creativity but I cannot do these things when I'm juggling and dog paddling on the surface I want to be a fantastic teacher and I have parents who praise me and send me amazing me emails here's a quote from a parent from last year I'm in awe of your education and dedication and commitment to ensure that every child feels seen loved appreciated and included you are a rockar but I know this cannot last because my energy and emotional level are not sustainable
106no one's is there are many solutions to this consistent longer prep days or periods additional classroom staff to allow the case manager to do the role of case managing I am happy to discuss any of these issues and you're also welcome to visit my classroom please do thank you ah yes thank you good evening my name is Wendy Chadwick and I'm a resource teacher at Bishops Peak Elementary and I'm here giving voice to our SDC teachers um I want to address the challenges affecting our ability to provide quality education such as the lack of class-size caps insufficient prep time and unsustainable case load over the past four years seven different teachers have rotated through the two SDC classrooms at Bishop's Peak this this low retention rate impacts our students making it difficult for them to
107regulate their emotions create and create strong relationships the high turnover also strains relationships and communication between the general education teachers the special education teachers and our families and it weakens their trust in the services we provide at BP we have two Li classrooms one with 11 students and another with soon Tobe 13 students in STC and they often require a low stimulating environment to support emotional regulation and to stay safe and to access that curriculum teacher collected data from one of the SDC rooms shows that when 7even to nine students are present physical aggression and work refusal behaviors are cut in half and a lopment decreases by a third compared to when all 11 students are present another pressing issue is the need for protected prep time SDC teachers must balance case management demands including
108writing IEPs assessment reports report cards progress reports collecting progress monitoring data training the paring uh the par Educators scheduling the IEP IEP meetings assessing students and lesson planning you've heard all that before um one solution to having uh to this problem is having a vice principle at the elementary level to support assessing students communicating with families drafting Behavior plans and providing additional behavioral support in the classroom we need extra time to complete IEP and place case management tasks to ensure compliance with legal deadlines and our job expectations for example slps have one week per month for their case managing duties and secondary teachers have a prep period for each day in Los Angeles and Berkeley unified they cap the SEC class SI sizes and limit the grade combinations as another option as well the UNS
109sustainable workload of SDC teachers necessitates change to enhance equity and ensure quality specialized instruction we propose a maximum of nine students per SDC class and increased preparation time and the creation of this vice presidential I mean this uh vice principal position but by prioritizing these adjustments we can foster an environment where every student thrives and um through personalized support and consistent education thank you I'm Jay Fantasia oh yeah sherik is next good evening board members My Name Is Sheree Hy and I am a speech language pathologist in LC USD I here to speak on behalf of all San Louis coastal's slps with regards to the upcoming contract negotiations we as a group thank the board for their hard work and dedication to serving the students and this District we recognize and are grateful for what
110the board cabinet and our director Janet gold has done for the slps you have increased our FTE allocation which has helped support growing workload and assessment referrals Janet has been a supportive leader and Advocate she recognizes the complexities of the work required of an SLP to successfully carry out our duties although we are grateful we have concerns that impact our ability to serve students as best we can since returning after the pandemic the impact on Child Development and student learning is significant Nationwide the addition of transitional kindergarten classes increased enrollment and pandemic impacts have increased the incidence and severities of disabilities as well as behaviors in order for slps to best serve our students please consider these three things duee to heavy case loads increases in paperwork numbers of meetings slps are often on campus
111long after contract hours and still take work home solutions could be monthly Marathon IEP days during contract hours with a roving sub for general education teachers or adding to the contract time carding at our daily rate of pay for hours worked for report IEP writings and meetings outside of contract hours second size of case loads please consider a workload cap in the contract number three consider revising the SLP pay scale adjusting the step steps to a shorter model but with a larger increases in step or by adding stiens for Specialties such as bilingual slps which we only have one she's doing all of our bilingual assessments assist of Technology Specialists or lead SLP the work slps do transcends educational impact although it's our assignment the level of skill professionalism heart and counseling that goes into
112everyday interactions with students students families and staff is immeasurable we are often on the front line alongside our education colleagues in informing a family for the first time that their child qualifies under the category of autism or has significant speech and language impairment we not only assess students to determine their needs but then turn around and build relationships with the family and especially the student to teach them specific abilities to be able to access their education and life skills we ask that you please consider the importance of the work that slps accomplish daily and how contracts changes can be made so that we can successfully support our students I would like to invite all of you to come observe nslp and witness the unique day-to-day work and how we support St Louis Coastal students thank
113you for this opportunity to be heard and thank you for the time you have taken to listen to All of the special Educators this evening next I have Jay Fantasia followed by um Mila are followed by Michael low I'm Jay Fantasia I'm a teacher at sloh High and um I had written a few speeches but I decided that I'd rather just face the board and have say a couple meaningful things rather than try to blast you with a bunch of language um I've been teaching for 23 years I've never been happier than at sloh high it's the most amazing place I could imagine working and I can't imagine having a better administrator than than Rand Dickenson I think he's the greatest and he's the best Flagship Commander I could imagine for a high school I
114just have to say that because it's I brag about it all the time how much I love working there the students are amazing San Louis high is similar to how amazing San Louis abiso is it's a super special place I lived in a lot of places I lived here when I was young too and it blew me away then there's a special bubble here and I hope that bubble continues forever um yeah it's like it's it's so hard when when all these teachers come up here they're they're showing you the they're kind of their ugliest side the side they don't want to show because teachers don't like to complain right they're stoked about what they do they're like they're given 110% they never ask for help right they they you're more likely to see them
115crying or with their head in their hands than asking for help right so when they come up here it's really a super vulnerable side of them that doesn't really come out very often this is not something they're comfortable this is like Kryptonite for them so I wanted you guys I wanted to say that to you guys to say like I hope you can hear with a golden ear to them because um like where we're at we're in the heart of the community I see that like slow high is the is regenerating Stan bisbo like it's the genetic future of San lispo and the culture of San lispo it's so special to get to do this work um but things like the housing market seriously impact my work because I'm working with the most vulnerable students
116I'm a special agent essentially as a special educ educator to like make to advocate for the most vulnerable students and something like the housing market just pushes more families out of being able to live independently and puts a lot more pressure on students and their and their lives and the stories that we end up finding out about as case managers are just so intense and they include they include incarceration they include take yeah it's it's it's intense and I think it's important to keep in mind that there is a teaching crisis and part of that crisis has to do with things like the housing market and these ideas of that you know you have the American dream you know you graduate from college you get your first job you get a house you get married
117those things that's what I grew up with and I feel like those things are in danger but also that's just that's kind of like third world problem I mean first world problems considering that things like the housing market seriously impact our most vulnerable students and they come to us needing more and in more crisis and struggling more and I just wanted to that out to you guys thanks good evening board members my name is Mila vuyovich labar and I've had the immense pleasure of teaching in the St Louis Coastal school district for 41 years and I still love it first of all I want to commend whoever made the decision for all teachers to have a professional development day on November 1st the day after Halloween I am hoping that you can make note of
118that slice of Genius it served the entire School Community well and I already checked my calendar and 2027 is going to be your next opportunity to make that same smart move last month I sent you individually three separate emails about financial literacy Career Education and drug abuse education I hope that these three topics can be integrated into our school curriculum through coordinated efforts at the district level the overarching theme is that all students both regular education and those with special needs need help to plan their future to be introduced to viable career options to help them use their talents and to learn how to take care of their developing bodies at this critical time in their lives students need enhanced instruction to help them plan for their future and stay healthy first off financial literacy
119is supported by assembly Bill 166 which was passed in the state of California in 2015 the bill mandates that financial literacy be taught in grades K through 12 when students start to realize the cost of living they become more motivated to study and to secure a job that provides the lifestyle they desire it also gives them more respect for their parents and how much parents are sacrificing to meet their B basic needs needs and provide for extras annually I address financial literacy in my United States history classes with a budget and common financial terms the activity and information are always well received ideally this financial literacy will be integrated into English math and social science units from K through 12 and I would like our district to make that a goal the next letter that
120I sent involved Career Education there is no longer a career day on campus we do have limited guest speakers I hope that the district can discuss career options earlier and highlight The Vocational career paths as well as the ones that require a college degree I would like for the district to create a bank of YouTube videos that highlight careers and highlight the salary and benefits for each job lastly I'm very concerned that a cordinated program that provides education for drug abuse no longer exists at the middle school level years ago I was part of a community group that advocated for drug education to be integrated into the school curriculum there was success for a few years years and that it was taught in our science classes that educational unit then got transferred to the physical
121education cles classes where few teachers have time to address that topic if keeping our students healthy is truly a goal I am hoping that drug education can be integrated into our science classes where it has a place according to the California state standards or into our weekly advisory classes I remain passionate about education and I'm hoping these three additions will help all students thank you very much Michael low and then the final yellow sheet I have is uh from Jim mat uh good evening Michael low I'm a parent of a student at lagona middle school and uh CL Smith uh last night I had the privilege of going to the pack to watch the lagona uh middle school and the high school combined uh winter concert um it was the second time I got to
122do that with my son who's in band and it was really encouraging to just see him grow as a musician grow as a student to gain confidence um there was a moment in the concert where uh they recognized uh administrators thank you Miss yashida for showing up and supporting my students um they also took a moment to try to recognize board members but it didn't appear that any of you were there and so um I'm here to kindly admonish you all to show up for our students um one of my criticisms of the board is that there isn't parent representation and so I'm asking that throughout your time on the board try to sit in uh view what decisions you have to make from the perspective of parents um one of the things that you
123got you actually missed last night was incredible work especially by Troy cooch who's I think been in the position at uh as band instructor for for sorry fan director for two years um there was a moment where uh the seventh grade band was out there and he asked all the eighth graders in the seventh grade band to sh uh stand up and there was about 10 or 12 of them and I found that to be really impressive because a lot of these types of programs tend to have retention issues as students get older but somehow Mr cooch is building enthusiasm around music on campus so that eth graders are willing to sit with seventh graders to learn music and so those are some really incredible things that um that we got to see last night
124and so I just ask that you guys continue to show up for our students there's another opportunity for band uh they have a combined concert I think it's in May it'll be at slow high school so thank you good evening you all know me for the record I'm Jim nett I'm a classroom teacher here at Laguna middle school and I take pride great pride in the fact that I have been working for you as an educator in our schools for 30 years and in my tenure here in the district I've seen a lot of changes as you have and you've heard some of the teachers here with me tonight talk about an issue that's affecting GED classrooms and really affecting teachers working on resource special specialist speech and all those special needs that we see
125in our students and in my career I used to have a very small folder because when we get IEP information as a general ed teacher we're required to see that the accommodations and the modifications are done in our classrooms and I would have a small folder in the last several years I couldn't get them all in there I had to get a half inch binder this is my binder this year I have 60 students that I have to try and remember their accommodations their modifications and Implement them on a daily basis we have kind of a crisis I feel going on and we're overworking the people that are closest that here tonight and I feel we're here because we need to impress upon you to get involved at a personal level people invited you to
126visit their classroom but we have a wonderful School administrator and superintendents and I'm asking you to task them with giving you more specific information of what's going on with the needs of our students and the increase in those numbers because the old model isn't working anymore and I'm tasking you thank you to empower them to develop new plans new strategies to help those of us working in the General Ed and special in the Special Ed Fields more PD for teachers isn't going to solve the issues and the problems you're hearing about tonight people need smaller more manageable case loads more time to do work required of them work that wouldn't can't be done when they're in front of students all day as a lot of these teachers are we need more par Educators I know
127we're trying not to hire more people it's a budget ISS but we need more parent Educators we need more classroom AIDS some employees you've heard from tonight actually deserve Hazard pay it's a situation that I feel isn't being swept under the rug but I think it's it's so obvious in our schools and that's why we're here is we're going to bring it to you and ask you to work with the school administration to help us solve what we're really struggling with every child deserves an excellent education we do that but it's getting very difficult under the conditions we're currently under I have two more sheets have been handed to me first is Kim wishon and second is Sarah casee hello school board thank you for your work that you do um my name is Kim
128wishon and I live in Los sosos I'm also the varsity coach at Moro High just came from a game um for the girls um I have had two children go through St Louis Coastal School District uh schools and um I'm also the founder and administrator at wishing wall School which um rents space at Sunnyside Elementary um I am here before you tonight to basically request an extension for our lease we have been renting at Sunnyside for 13 years um we've built up our program um we are actually an official Waldorf School we just got recognition for that um I really applaud all of the special ed teachers who are here tonight I know your job is really hard and actually our school um is an alternative and we're helping I feel like a little bit
129in that realm um Sunnyside being a surplus property of the district is in the process of negotiations and selling um so as we all know process can kind of take a long time um I would just encourage you we're trying to look at it in the short term term and in the long term our short term is that we have over a hundred families that want to know if we have a school next year um we've looked at so many different options in the county and a school our size there's just really not a lot out there um I we also employ 21 people local people so um that's also a factor to let them know that they have a job next year um so in the short I feel like um a vacant building
130is a vandalized building and we are here we've been really great tenants we are are here to support and um and in the long term what's best for lososo hopefully the county purchases the property I know you're in negotiations with that we're also talking with Board of Supervisors about that um being a walf school we draw from all over the county and so that brings um economy to Los sosos and it we're also have been working with locak um the community advisory Council out there to um work with the community as to how we can really make Sunnyside property be a long-term um community property so not just have a school but also have um lots of things that the community needs like a senior center or pickle ball courts or you know more park
131space all of that um so um I think that's pretty much it I would just like to thank you so much for your time um I'm also a board member and I know that it's a lot of work so thank you so much and thank you for um offering such a wonderful education through St Louis Coastal Sarah case hi I'm Sarah case I am the wishingwell school board president and just kind of following up on what Kim has just said just wanted to come up and speak on behalf of our board to you all um I'm also a resident of St Louis and a very grateful parent of a s High School student so thank you for all your good work there um yeah I just wanted to say you know Wishing Well we have
132140 students we have 20 plus employees and we offer a really beautiful educational alternative in our County um and you know we understand you guys are in the process of selling the the property and I know as Kim has said there's a lot of things that go on in that process but we would love to be able to reassure our beautiful students and parents and teachers and staff that they can have a job and a place to come work in the fall um you know even a one-year extension on the lease would be a wonderful shortterm um just low it off our back so um just wanted to say that and thank you so much for all your work um and yeah we're we're looking forward to coming up with a solution that can work
133for everyone so thank you so much okay that was the last written request to speak that we had is there anyone present who did not submit a written request but would like to address the board seeing no one then do we have anyone on Zoom we do can you hear me I can hear you okay so my name is Deborah Foster and I'm a parot at uh CL Smith and I work with the fourth to sixth grade uh special ed class and it's my second year being um with the school district um ially and then I was with agency before that and um without par Educators our you know sped teachers would be even more stressed than they already are so taking you know like us out of the equation it's going to stress them
134out even more and um they you know with our help they're able to like laugh and joke and have fun with the kids and taking us away there'd be you know less of that and then being more like stressed out and so I just encourage you to keep the par Educators that are already here on and hire more parent Educators because it's desperately needed so thank you for your time next we have Grace Boran and if you wish to address the board via Zoom please raise your use the raise your hand icon good evening trustees and cabinets thank you for the opportunity to speak my name is Grace voran and I'm the lead credential school nurse for S L Coastal my youngest of three is also a students she's a senior at sloh high and
135I am a product of um s Louis Coastal K through 12th grade uh the theme of tonight's public comet has largely largely been special education and I'd like to provide an addition lens as well as to take a peak into the future a large part of my job as a school nurse is allocated to assessing students initial and trienal IEP IEP evaluations preschool Early Education Program or peep is a program to which two-year-olds are referred for an initial evaluation the vast majority of these children have already been receiving early intervention speech and occupational therapy through Tri Count's region Center the school nurse's role in these evaluations is to screen the child's hearing and vision and to write a Health Report based on a parent completed health history in these first 81 days of this school
136year we have completed 49 peep assessments 17 are already scheduled for early 2025 and six additional referrals are in the queue to be scheduled there are countless requests for testing um that have yet to be received last school year we nurses completed 68 peep evaluations the prior year in 22 to 23 the total number of evaluations was 90 which means next school year we will get to uh do all of their trianal uh assessments this year the nurses are working on triennials for the 83 peers that we screened in 2021 I'm sorry in 21 to 22 these k kiddos are now in Kinder or first grade seven or eight years ago the preschoolers we screened had issues with misarticulations and School Readiness not so this year because I've done about 40 of the 49 peep
137assessments I can attest the majority of what I'm seeing are very Spectrum kids the other assessment team members speech language pathologist School psych and special education teacher take great care and spend extra time talking with parents of these children who present as neurodiverse um and I see that my time is running short but what I'd like to say is that if we keep Pace we we'll have a hundred peep assessments by the end of the school year these kids will be filtered into our nine elementary schools and if we only have one TK class there'll be about 11 kids with IEPs and those TK classes so um we are going to see a need for more support in these TK classes or special day um teachers with qualified staff thank you very much [Music] okay
138we're moving to the superintendent updates we have uh item point 7 7.01 business and budget update we're going to be discussing the budget if any of you would care to stay we we are we're going to be a yeah nobody wants to stay for the so it's so president Roger if it's okay for this particular since we have a long night tonight I'm going to hold off on the budget till first interim which is actually coming up right after the superintendent um with with a lot of pertinent information about our future budget and staff thank you Mr Pon next is educational services update Miss Yash yeah good evening board as was already mentioned I had the opportunity to attend the concert at last night at the pack for slow high and Laguna middle school and
139Mr cooch did an excellent job um celebrating the growth and progress of his students as well as collecting a sampling of composers that was diverse in backgrounds including women and people of color um and it it was just a fantastic vibe in in the space and I know it's hard for all of us because we're all missing the other concert going on tonight because of other commitments also last week I wanted to share with you as was in the update Mrs gold and I got to go to the systems Improvement leadership conference and we were doing a presentation we were invited to present along with our San Louis abiso County Office of Education team about the work where doing about reducing our suspensions and expulsions across their school district and it was a fantastic experience
140um I got to learn some fan great information about some Statewide programs going on one of which I wish our special ed team was here was all about high quality IEPs and it provided a great wealth of resources that were um pre-made grab and go um we're going to be rolling out and sharing um with staff and and upcoming trainings um also there was a fabulous piece about unlocking access for all Learners and again you hear that the number of our students that are neurodiverse and require special access points to engage with education this was a session all about um using assistive technology devices some digital some not digital to help students engage in their learning it was fantastic and also um big celebration think that our team our work our future might hold for
141us work around Universal Design for Learning and that is how to design uh different entry points for all kinds of Learners to be able to engage with content also show what they know in different ways and process the information in differently so it's an equity measure to support inclusion of students in special education but it also works to include our English Learners our multilingual Learners in lesson planning um and more to come on all of that we also uh Mr Buckman got to attend a little bit of our inclusion and belonging 2011 session about our site Equity challenge goals remember our secondary schools and beo are all focused on reducing chronic absenteeism and increasing student engagement through clubs and activities and collecting data on which kinds of students are able to participate and what are
142the barriers to that we had a fantastic day Mr nef and I um I got to also participate in the vision focus group around Athletics with Mr Black he is pulling together community members to uh re-envision based on much of the work out of the um Aspen Institute to create Equitable opportunities for engagement of all of our students across the K12 spectrum and it was a fantastic day we held our final future ready and healthy technology task force meeting um last week and came to some agreements about recommendations moving forward for the next 3 years for our school district so more information to come on that we're just polishing up the final draft of the recommendations uh also no one has mentioned yet the well I think um our representative from slow High did the
143great slow holiday parade many of our schools and many of our students I was there enjoying the holidays cuz my daughter was also in the parade but what a fantastic time for the community to come together and I love that Stan Louis Coastal is featured so prominently right there right behind cowply it was just awesome um and our usual you know lots of good professional development learning opportunities for our principles and our administrator meetings as well as I performed many site visits thank you Mr kerton the measure C update yeah I figured i' just give it up here since I'm next up um so M see just a quick update for the board I did meet with both Moody's and S&P Global over the past month and these are two Financial rating institutions that actually
144rate our school district and the reason why they rate our school district is because we sell bonds right so um the higher you're rating of course the better interest rate you're going to get on those bonds um which means that because we have such positive ratings dou A+ um and I I think even for S&P Global they have a new rating system so they we had to be rated again um I think we'll actually actually improve our rating with S&P Global um so we'll know that in the next few weeks but what that means to our community to our public is that uh when we go out and sell bonds we get a much better interest rate which means that they're paying less right in terms of long-term debt um with those bonds and so
145again we maintained our our same kind of level that we've had which is very you know excellent um with Moody and I'm I'm after meeting with S&P and kind of getting some hints from them it looks like we actually might even move up a notch um and that is because I will tell you because we have a stable board that's been here for a long time and has had great fiscal practices over those years um and we have an Administration that's been here for 15 years and knows what they're talking about so when I would view everything and I go through the questions that they asked um that really came across well to them and so I think those are all again positive things that at the end of the day helps our taxpayers right
146and the people that support um our school district our kids um in terms of those Bond sales so I just want to give you that quick update good news on that front um and we we had a really good Bond sale I'll have more information about that coming up really good uh competition for that and really good ratings um in terms of bond paying back interest um the the bond resale that we had some of our menure D bonds that we resold a 24 million worth we had anticipated that that could be anywhere from a million you 700,000 to a million dollar in taxpayer Savings of the the life of payment of those bonds um and after the sale it ended up being a little over 1.3 million in savings so those were all positive
147things so I'll I'll get that out to the community I'll share that information with everyone um just so they that they know and again that's all of that is related to our good fiscal practices right um as well so let's measure C okay okay then uh item 8.01 is a resolution resolution number 14-24-20 the first interim report as of 10 3124 Mr Pinkerton all right trying to share my presentation real quick I got it so yeah so first interim um so again we have you know four different times over the course of the school year where we review up for myself um where we review information about the budget with the board so of course the board develops a budget passes a budget in June this is kind of a first check school year started
148how is hiring gone we found out what our property tax values valuations are um we come back to the board this first inter kind of first blush we come back again in February for a second interim another kind of update on the B on the on the budget um and then of course un audited actuals happens in September like that is exactly what we spent in the fiscal year um both received in revenues and expended right so again this is kind of our first blush since the budget has been adopted the board did see um did see at our un audited actuals for the 2324 year that we had over a $7 million deficit last year okay um we are anticipating about a $5 million deficit at the end of this year so we know
149that we have we we we basically have a a deficit system right now because our revenues are not meeting our expenditures um we have added since 2019 over 173 FTE um it's unfortunate that most of the individuals that were here left because over half of those were special education staff both par Educators psychologist speech pathologist nurses all the people that they had wanted and do we need more it' be great right if we could just hire anybody we want we we have a system um that's an issue so in terms of just overall funding I feel like I have to talk about it a little bit after everyone spoke right um you know there a lot again it's it's it's an kind of an unfunded mandate in terms of what we have to try to
150accomplish as a school district right um this board with Co funding and onetime funds put a lot of emphasis on helping kids and academic interventions and adding to that staff um but unfortunately they were one-time funds and they've gone away at the same time you've tried to keep our salaries competitive 133% raises over the last three years trying to right so again adding Staffing add increasing raises um and unfortunately it's put us at a point now where we're we're deficit spending and we have a structural deficit um that is is Bec is due to people it's Personnel our Personnel is now at 88% of our exp of our revenues um and so that that's just not something that can be maintained and so again that's for another day in terms of talking about it but
151I just wanted to share a little bit about that um as we go forward but at first interim kind of some general uh information at this point right remember with our saxs forms that we have to fill out for the state we take all of our carryover money and we put it into our budget okay we are not going to spend every penny that is budgeted for example we have $80 million budgeted and measure C projects but most of them have just started so we may spend 15 million of that but when you look at fact sex it's going to show that we spent 80 right so that that's why we have the 10year budget which I'll review lastly right which hopefully gives you a better projection of what where we feel like we're going
152to end the school year so it's always that kind of funky thing especially for new board members coming on like hey what why why does it say this and you know I know many conversations with Mr Clawson and um and Katie Eckman about that that subject as well um so again original balance uh this is our reserves right 22 million in the general fund our estimated revenues were 134 they've increased to 136 we did we did receive a 4.2% property tax increase we had projected 3.5 um the last two years we' received seven 6.2 so it was a little discouraging that we weren't you know I was hopeful just because of our structural deficit that that that number would have been around the sixes again because that would have been another two Mill two $2.1
153million a year right had we been back at that Mark so but listen 4.5 is kind of where I think that is the average of our property tax increases over the past 20 years so it's very you know kind of that average range for us um in terms of expenditures uh and transfers out that has jumped $4 million again we took all that carryover funds and we put it into the budget which makes it all look like it's added expenditures now we have added some expenditures and I'll share a little little bit of those right again our budget adoption we knew we had structural deficit of about 5 million because we're spending down those onetime funds we knew that was happening right um and and it's a first interim if we spent every penny that
154we budgeted it would literally be 8.6 million okay we do not anticipate that we're going to be at 8.6 million we do have a structural deficit and we do think long term it's about five million this year we're already enacting some budget reduction so that we can or as much as we can at this point to try to bring that number down as much as possible um that leaves us with about a 16 million doll um budget adoption of our general funds right our Surplus um and if we spent every penny again we would be down to 13.4 million this board has a 10% Reserve policy right so that's something ongoing that we want to maintain at least a 10% School Services would say that a basic a school district would have 18% right to
15520% reserves um just for this reason right as we go through and the fluctuations that happen in school districts we haven't seen this kind of um concern I would say since I was in HR with the school district back in about 2010 was the last time we kind of face these types of deficits at that time um it was because our property tax revenues were coming in at 0% to minus one post 2008 recession right so a little different now we're seeing this hu you know nice increase in property taxes but because of all the staff we've added through the co funding onetime funds um it's we just can't and the raises we've given and the increase in benefits cost and increase in healthare costs um we're it's not able to keep up right so
156that that's just the reality and here's the thing every School District in California faces the same thing we are not alone so you're going to be seeing in fact Dr Prader knows because superintendent friends people he talks to they're all sending him his budget reduction plans and things they're going through right and so this is again across theate um really due to again good well wishes to give districts extra assistance postco right I don't fault this the the state and federal government for giving us those funds it was great our kids needed it um this board voted on excellent right interventions and mental health counseling supports and therapy for kids and wellness centers and all these things we've done right um and and I wouldn't have not done Dr prade would not have not done
157any of those things that we've done over the past five years right that said personnel is ongoing and having one-time funds um is tough right because those dollars are now gone so we we have to we're gonna have to this board is going to have to make some decisions in the in the very coming months very very few months um to make decisions in how we're going to cure the structural deficit ongoing it's going to be very difficult as you could see tonight right this is just the start of what we're going to be discussing and uh in dealing with with with staff and the public and and students as as we move forward um so in terms of those Revenue uh just some highlights right in terms of increases of course property taxes as
158I said went went above our projection of 3.5 um we we have a little bit of increase in our federal revenue um and then a reduction in state Revenue um and again that's some of that's just our our one-time funds being spent moving down uh local Revenue up a little bit a million dollars for a total revenue increase of again the the 1.3 million um and some of that is again adjusted Awards uh updated local Revenue to current bill billing um as well as Title One title two title three and defer revenues so when we look at our revenues right as a property taxes um I think when I started in my job we were about 15 million above State funding and that is now now today about 9 million right so we're we're we're
159getting closer to the state funding level so we're a we're a low wealth basic Aid District right we're we're close to state funded districts um in fact some state funded districts that have high concentration supplemental funds would would have more for student than we would have um part of that is also the uh inclusion of TK so we've added a level over 200 students thus far we expect that to be about 400 students at full implementation um and so no funding for that right so added 400 students that takes the pot down you know in terms of the amount per student right in terms of looking at that um and so that is something again we've constantly are writing legislature you know legislator legislators write uh in terms of the state um that was basically
160a mandate that the state put forward without any funding for basic Aid School District right um is it great for kids yes it's great for kids love it right it's excellent um but as you heard tonight there's a lot of work that comes with bringing four year-olds onto a school right behaviorally you know like special needs right um you know low class sizes having an extra eight you know adult in the classroom lots of Staffing goes along with TK um so again that's on the revenue side so mostly property taxes uh again SES on behalf and SES on behalf you'll see kind of is is kind of a wash right uh some federal dollars State dollars transfers in and and local um in terms of the expenditures so ask a revenue question oh please um
161are there sorry what are the events in the next 180 days that might be pieces of news you know like getting the property tax um increased was was recent news what are the events in the next 180 days that might be meaningful 7 figure increases or decreases in Revenue so I would say you know really the only thing that would be upcoming would be the would be the governor's budget plan that'll come out in January I'll be actually we have an agendized for the board to kind of give you an update about what the governor say normally about the week after the beginning of the year he'll come out with kind of his State of the Union Address um that doesn't get approved of course until June but they'll he'll kind of what are his
162goals what are what are the funds that we have available what's the state budget looking like you know um if they do give more one-time funds that could be something that could help our Reserve levels you know but again onetime funds if they put more money into state funded districts or lcf those types of things those are not those won't be dollars will receive so that's Pro from a revenue standpoint that would be the key um we'll we'll see what our new president brings in terms of federal funding levels and special ed funding and what that's going to look like I have no idea um what what those plans would be in store or what would happen with Title One title two title three right as you'll see we we do receive a significant amount
163of money um from from the federal government uh in in particular with special education so that'll be really interesting to see in terms of the next 180 days from a revenue standpoint um what else I think those are those are probably the two key areas uh in terms of from our you know revenues um we're waiting to see if the NRC is going to approve diao Canyon the ref you know the the plant and whether that's going to stay open or not is that going to are they going to start paying unitary tax again what's going to happen with that we have absolutely no idea as of right now they're devaluing the plant that's one of the reasons why our property taxes was only 4.5% because anybody who's tried to buy a home in this
164area knows that property values have gone up more than 4.5% um so it it's substantial right but the dev value of that takes away a chunk of our property taxes that we would receive and we that's been happening over the past seven years the other potential Revenue stream for us and the board you've been advocating for this by way of letter writing to our state legislature through schools for sound Finance there our advocacy body for basic a districts um as Ryan has stated the state legislature decided not to fund us to add an entire grade level of students which is a major reason in my view why we have a structural deficit because we've been creating transitional kindergarten programs as we do in s Louis Coastal in a very high quality way investing Allin and
165that is all coming out of our general fund now um we will uh continue that work in January advocacy in Sacramento with our state legislature so think Don Addis think John lard think um uh assemblywoman lemon um in Santa Barbara we have to double down in January and February to try to get a trailer bill um for basic Aid school districts like us to get funding for TK next year year we full we expect 400 students in transitional kindergarten 400 and what I'm saying is there's no money for it so we need to Double Down travel to Sacramento you're more than welcome to join me and we'll do a write letter writing campaign through all methods that we can we have learned at the regional SF squar conference that um because of property taxes going
166up in local areas especially on the coast more than 50 school districts in California have slid into basic Aid status I think that's our greatest hope because those districts who previously were state funded this last year were getting funding for transitional kindergarten next year when they slide into basic Aid status they will get no money but be required under the law to run the programs so you asked a great question Mr Clawson about unexpect seven figure type uh supports if we get a trailer Bill built into this may revise in the governor's budget because of our advocacy we can expect upwards of4 million for that cost that's what it's cting us okay I I use the word four it's three and a half to four million bucks I think it it's going to end up
167being more because of the very things you heard tonight more and more of our kids are coming in with special identified with special needs which is going to require more support more money okay I share this with you because that is so critical for us to get that funding we can't hope for it but we can anticipate fighting for it and the second thing as Mr Pinkerton said is the D Canyon um extension and we're going to fight for those monies as well because that's money we deserve and so um we can expect that plan to be extended and we should expect corresponding tax revenues to go with it many of our issues in the structural deficit in the coming year or two could be resolved with those two actions absent that we have a
168structural deficit that we must contend with in order to get ourselves positioned properly to then grow back in a sustainable way that that doesn't put us in a structural deficit where we can't function properly we can't provide our employees with compensation or support without addressing that structural deficit which is really the critical piece here so it could be um it could be that that we're looking at those two funding streams are what I'm looking at but we can't necessarily count on that right away okay so what I would tell you is we cannot count on that right now right all right so those are things we'll shoot for and we'll try and we'll hope for but hope is not for me from my seat the budget right in terms of Revenue so we'll work on
169those but yes Mr Pinkerton yeah Mr Buckman's been waiting to speak just wanted to wrap that up yeah so in answer to that question you seem to over I know to simplify things by saying there's kind of a number of$ four to five million do chunks our structural deficit is $45 million chunk Diablo Canyon's a $45 million chunk DK is a $45 million chunk is that that kind of what you're saying that is exactly what I'm saying hey Mr Buckman followed by Mrs schaer followed by Mr Banfield followed by Mrs badon so I I need you to help me understand so y we were hiring people with onetime money we knew it was onetime money did y they knew did we hire them as temporary temporary staff okay so so this isn't a real surprise
170right you've taught me so much about we've been talking about this since we received the money the poison pill onetime funds ongoing it's plans all those types of things new okay everyone leaves when I start to talk of course but kudos to all of you who stayed I will tell you thank you for staying and actually listening to the conversation right because it's important that staff understand what our goals what we want to do and you know what we would love to do right we'd love to hire more staff and pay people more and nobody wants to do it more than us so as we as we let this staff go our our you know the 83% that you've taught us the 80% St that's going to fall considerably right because you're saying that the
171increase in staff is causing some of this problem when when we when and if we do that yes would drop it yes okay I would say if we're going to reduce we need to reduce Personnel cost that's what yeah not books not paper copier or things that's not it so we hired staff that we knew we were GNA lay off they knew we were going did they know they were potentially going to get laid off with after Co I mean this isn't a surprise to anybody right this is happening throughout the state no our staff it's not a surprise to our staff um I you know I think anyone who takes a job who comes on is gonna want to continue to work and right is going to be upset if they are don't have
172a job in the in the future right yeah so how many millions of dollars would does it save when we lay off all those temporary people how how is that going to affect our budget so we're jumping ahead a little bit I K I will talk about kind of where we what our structal so we'll be okay in the following year and kind of what I you know what we probably need to work on thank you right I'll get there for sure Mr Sheffer thank you uh so yes I I think TK is a great idea it's wonderful families love it kids love it families are saving money child care costs it's a it's a great package deal although we're not being reimbursed for it I understand I have a it's my understanding that special
173ed is about 9% or so of our budget that we receive from the feds the reimbursement so I was going to share the breakdown so but I have a my followup question with regard to TK only okay is I know we don't receive state money for TK we should everyone out there we should be getting this money it is not fair that we're not getting it but are we re we're having kids identified with special needs in TK now is is the federal government reimbursing us for those costs for special ed costs for our TK kids so we've always had like peep right we've always had preschool special education students so it's not TK didn't stop us from finding students and child find and those types of things right adding students to the pr process
174is this increasing the number of kids that we're possibly seeing because we're seeing them early yes um do we receive special education funds for those yes we do right along with our other stud so we get we get that but just for a nutshell since you brought it up in terms of special I asked Katie eckan for our latest hey right now in our budget today what special education look like so here's the breakdown right so State funding that we receive is $6 million the district contribution is 9 million Federal funding is 1.7 million the district's contribution is 9.1 million remaining special ed funding is 735,000 um our contribution to mental health is 103 so our total sped funding um is that that we receive is about 8.5 million and the district's contribution um is
175about 18.2 million you add those two to together when you look at all of our revenues that were're presented tonight that equals about 27 26.7 27 million which is basically 20% of our revenues goes to special education that is the number that's growing every year and has since I've been here um the number of students has increased right it's number of students has increased throughout the the county um in talking to the the small districts around us that it this has the potential to bankrupt a lot of our smaller school districts there's another you know small school district right that 25% of their expenditures right now is special education small District couple couple of students High needs and it's it's a lot right so it's it's unfunded again all of the things we do I'm
176not saying that we should cut them or that not reduce in fact we'd love to add have more supports and do things right mental health you heard it tonight we need more couny we need more there's no money we don't receive any money from the state for those things anymore we got some one-time funds that are now gone you know we got a one-time Grant to add the wellness counselors fantastic love it did it right one year we see funding now there's no money right so there's a potential of us you you know getting some medical billing and doing some things but you know we're not there yet we don't have it started yet you know it's that but in the meantime we've added to you could once you add something it's very difficult to
177take away right as we I've echoed to you for the past you know 12 years in this position um okay M Mr Banfield interesting about special head 20% of our Revenue now Mr Banfield and then Mrs Balo you know I think I've had this conversation before so we received the one-time monies with the edict that it shall be spent on no health and intervention for kids Personnel it was people so why does the state give us one-time monies on Personnel knowing that it's going to dry up what's the logic I think part with for them is in those good years when the state has extra funds they don't want to have a necessarily an ongoing debt so they don't want to put it into ongoing Revenue sources instead they'll give onetime funds to school district
178like their extra that they have for the year right which again is great it's helped us immensely our kids are back to where they were prior to the pandemic right these things have worked it's been excellent stuff but unfortunately the the dollars are are dry they're gone now as we have a 7 million and5 million doll deficit now see so so we're mandated to spend thatt on Personnel is that right am I understanding that correctly we are mandated to spend thatt on Personnel well let me just answer that they required us to spend that money in a period of a discret defined period of time if we're going to take it we have to spend it on all things to support kids and and shepher the students through the co the postco period perod how
179do school districts support students in crisis students in need families in need how do district schools do that they hire people teachers support staff counselors that's how we do it yeah they don't purchase workbooks yeah right right and so it's an obvious it's an obvious dilemma we knew when the when it was determined to be onetime money that we were we were caught between a rock and a hard place if we didn't take it we would not be serving our students in crisis yeah we did take it we fired uh boldly bravely and without hesitation because the kids were in fact in crisis and our our uh Community needed that help and we did it this 22 and now we're paying now that one time money is up and we we can see many we
180can see great progress we can see much improvement from 2020 so I'm I'm positive about that I'm feeling really good about the work that we've done I resent that it was onetime money these these needs that we have seen are not one time they don't be ongo and yet we've treated it in a in a onetime way and so we now are having to Grapple with that we're going to do the best we can because we're a caring thoughtful group of people but it's not going to be easy that's my response to that this is B to Don thank you um going back to Dr prer you were referencing schools for no school sound Finance thank you schools for school schools for sound Finance as sort of the advocacy arm um for basic Aid districts
181like ours on this issue of the unfunded TK mandate right um I just uh imagine that there is also a role for our district directly and board members directly and even parents who might be hanging on the zoom call there to also be advocating and I do believe that there is power um in narratives and personal stories when it comes to advocacy in Sacramento um and the more the better so I just want to mention that um and uh let me know how I can be helpful and I think when the time comes um I have the sort of parallel thoughts about the advocacy surrounding Diablo I very much appreciate that thank you Mr rer yeah to I think to the question of special education and and our TK students the students have already have
182always been there and we've always been responsible for serving them the the issue is that because they're now in our system we're I we're able to identify them and and we're seeing we're seeing more students because they're here they're they're not in private daycare they're not in preschools um so they've always been there we're just now that we're seeing them we're respons we're we're responsible for them as we have always been but it's more obvious yeah I I I I'm I'm I will tell you I'm not optimistic about the federal government giving us more special education money or um or or actually reauthorization which is it's probably 20 plus years overdue so I got to expenditure so I'll keep going um so on the expenditure side of course again we have um we have purposefully
183tried to keep class sizes down especially at the elementary level um and so you know we we added three teachers in August so that classes schools wouldn't have comos right people come to the board meeting talk complain you know so you know we respond it's what we do it's what we always have done um so you try to help out especially our Title One sites our need of schools right we try to keep those class sizes low so that those are the big so class sizes salary increases right additional staff 173 people right during this time period um our student enrollment has is level we're not adding kids the TK kids that we're adding are basically just you know just taking away the kids were losing right at the Upper Grade so our population student
184population is very level through the same time period right so a lot of additional supports during that but as you can see our CL certificated salaries our classified salaries and benefits are high so the governor governor Brown actually changed right the way that um districts became much more responsible for pensions so we used to pay 8% of a Teachers Pay went to stirs that is 19.1% so when you give people a 13% raise over three years you're now paying 19.1% of a higher salary right on the classified end it's even worse 8% back back you know 10 years ago now it's 27% and we pay social security for classified so their their numbers are 40% of their pay right so it's I mean it's and it's great because it'll ensure that they have Retirement Systems
185right and they they get paid when they're retired those are great things but that was something kind of a slight a hand with Governor Brown that put that on school districts right that we have to face it teachers don't seat in their check right so they don't doesn't make any difference to them right of course we all want a retirement system to be to to work and have money but it's it's not something they see right so but yet you see here I mean we pay more in benefits cost than we do classify salaries I mean it's it is a huge amount of money right when you look at it um again when you look at books supplies other operating SES equipment other things I we are a people organization people that's that's where our
186budget goes to it's what our what our budget should go to right but but we we're in that range now where it's it's danger right so um great 83 to 85 perfect like we're right right in that R right you heard today it's hard to live here our staff is going to expect salary increases in the future well we can't even contemplate that without getting rid of our structural deficit first we can't spend seven you know have $7 million deficit $5 million deficit and think we're going to give raises right that's not that doesn't work so we have got to solve our structural deficit um and unfortunately it is Personnel because that's where the money is that's where we have right we can make some slight changes in budgets and cut a few little programs
187here and there but that is not going to get us to where we need to be to to cure this issue when you look at our overall general fund expenditures kind of the py CH there you'll see certificate salary of course classified salary admin 4% um employee benefits 22% again sh on behalf is kind of a flush right the state gives us money and they take it away so it doesn't really make any difference um but you'll kind of see the other parts of the P are pretty pretty small um in terms of those benefits that I just talked to right in terms of where we're headed again um stirs right now at this point is 19.1 That's supposed to maintain but as salaries go up as people step in column those types of things
188the amount that we put towards benefits will increase um in terms of purs that is something that continues to grow and is expected to grow up to like 31% in the coming years Health and Welfare this is another one that costs the district more each year but also cost the employee more as benefits go up so even though the district is cont you know giving a larger contribution to employees they're also paying more out of pocket so they don't see that as a positive right it's but yet we we are spending more money on and so it's these are kind of those double-edged swords as we go through that that we we deal with um so you can see overall costs um are there we try to capture that in in our plans um as
189we move forward this is the chart that I talked about in terms of you know where we're at and um lcff versus basic Aid status you know we're the state of when the state was flush they did put a huge influx into the lcff the local control funding formula for State funding districts in particular with supplemental funds for all El fostr youth economic disadvantage right um concentration funds also for those districts that are over 5 5% have those numbers they receive another 25% um if if you're a district that has a lot of need um which is great for those districts and need it um but again you're seeing us very close now to state funded levels um and and so that that's where we're at right that's that's kind of where we land in
190terms of the 10year budget um again the board has seen this before that the key things that I would point in the 10year right is that we have done conservative 3.5 in the out years in terms of revenues you can kind you can see in those blue boxes that are in the 10 year those are all one-time funds these are all the K act funds we received right educator effective this that the state gave us some onetime funds because they were flush again we got this large amount of of onetime funds and block grants when the state was doing well um again more State Co funds so a lot of a lot of money that came to us but when you when you hire 178 173 people more and every year that six7 million cost
191continues it's you easily eat up $28 million right that we received so that's it's where we're at right so what probably is the tough thing for us is the next slot which is the da Canyon settlement you know thank goodness for USB 1090 it was fantastic gave us some fun start our foundation um but those next year will be the last year we receive those funds $4.6 million a year so again this this perfect storm of revenues and onetime funds leaving us right um and then just increased cost of personel that go into it so as we go down you'll see the highlighted areas we like to highlight the benefits part just to show the increase of amount of money that goes towards benefits for staff right both in healthcare stour and Pur um our
192workers comp has stayed relatively um mild we've done a great job in terms of our rates with workers comp which has been good you see our books and supplies other outgo again these are smaller things uh we did have kind of a um a buildup of of our services and operations and that can be attributed to some of that can be attributed um to the fact that we haven't had enough par Educators in the classroom and so we've had to go out and hire through agency firms and so million $2 million and agent you know and Par Educators coming um to kind of make up for that Gap because we couldn't find people to take the positions so that's another so now that we're hiring you know getting people on board hiring of course that
193would potentially go down right but that cost is just going to go to it's just going to go to salary and benefits right we'll just take it out of services operations and the expense will go to salary and benefits when we hire own staff versus the agency people so again the the long term in terms of what we Face from a structural deficit what I would say if you look at the very bottom of this and that's you know really it's about $6 million so $6 million is what we're going to be coming back to the board to create a plan around to cure that structural deficit have conversations talk with the public talk with staff bring the information out starting at the beginning of the new year right to start having those conversations with
194everyone um and we'll be coming back to the board and sharing more information about that um upcoming you see the following year it's about 9.9 million right so again I would like to do as much as we can to cure the structural deficit in one year and not have to do this for two years I think if we make $6 million wor reductions I think it will have a it'll have effect on all the other columns right as we go through this so we'll see where that kind of lands um with us but again that's if if that $6 million is Personnel costs okay because what it it's people that will continue to get raises will continue to get increases it's you know yes we will look at cutting some other things but the Personnel
195cost is the issue that we Face getting that below the 85% range is something we need to do um because we we can have no conversation with our staffs about salary or anything else until we until we cure that issue um and so you you'll see it doesn't take very long if we don't fix this issue this year this budget to what's going to happen in terms of our Reserve levels it it just it we we won't be able to sustain right I mean you're in two years you're a state your state takeover District if we don't cure what's happening to us so we have no choice we we're going to have to the board is going to have to make decisions that are gonna be very tough um as you just saw tonight very
196difficult right and so this is just the first group of many that will be coming to talk to you and you know share with you you know how tough it is and it is it's tough It's a tough tough job our kids need support we want to do these things so um I would love for the governor to put some money towards mental health right so this kind of unfunded onetime mandate set up right I'd love for that to happen and they actually did that when I was a principal at w high school we got some extra money we hired a couple extra counselors at the high school it was great and then after three years they took it away and I had to get rid of three counselors so it's painful right especially once
197you like us now we got this great system system mpss AIT interventions happening we see kids results Rising we're doing all these things great for kids um and then it then you have to cut that back it's painful painful um so again this is first inum it's kind of the first reflection of where we're at to today it's kind of an update for the board where we're at um we'll see what happens I'll be back in January to talk about the governor's budget if there's any potential to help us you know kind of string this out a little bit longer right if we can um because we know that these Sports we have for kids are super important thank you Mr bton first I'll go to the public is there anyone with us in person
198that would like to speak to this agenda item please okay I just wanted to clarify something so you're saying the onetime funding was for mostly like wellness is kind of what it was sounding like mental Health Wellness from the covid the onetime budget funding am I correct in assuming that it was it was everything from safety bringing kids back the first time right paying teachers extra Duty for coming back to work early that's it started right then we hired intervention teachers and counseling and school psychologist to ur counseling okay I'm just trying to create more clarity and separation because special education is a big umbrella and I don't want it to be like a thing that's targeted because there's so many pieces within that so I just wanted to clarify because it was being associated
199with that a lot thank you okay thank you seeing no one else is there anyone on Zoom M yes okay so the our our our Zoom participant requires translation so um as soon as we're ready to go she will have 6 minutes as opposed to the three okay Maria Quin I would like to ask uh why Pacho being a Bilingual School doesn't have two TK classrooms thek in in p and I know that other school schools um do have to TK classes but I would like to ask you to consider this uh possibility I know probably is not going to happen now hearing about the the budget but maybe in the future and I will I will also like to ask if you could please um take into consideration um to maybe hire a full-time
200nurse because I think the Safety and Security of our children is um a priority so I thank you for your consideration so in terms of TK what I would tell um Maria and and the public basically we TK has been is just started right so we're just starting to see enrollment kids coming in that of course has grown over the last couple of years some schools have one class some schools have two Pacho has an issue with space and we're currently going through that campus and we're going to be um renovating both of the main classroom buildings um so they they just don't have a lot of space so we've we have um held TK at PCO to just siblings for the past two years that's not something we're going to be able to do
201forever so we're currently in the planning phases of having three t k classes ATO three kindergarten classes um and doing the same at all of our schools right in terms of from a measure C standpoint so that number will grow Miss Quinn um in the future right with with increases in enrollment um but but due to the facility issues and kind of as we were expanding we held it again just TK to um to just siblings at this point um and again that may have to change this coming year because the siblings may we may have too many siblings for only one class thank you Mr Buckman and then Mrs Mr bfield Mrs Balton on so this is a little pie in the sky wish go thinking um there's still a line item in our
202budget that's empty which is Roop the governor just came out with his career passports and um there's I think it was 600 million or hundred million dollar um it sounds like that might be grants said so so we receive a lot of CT funds annually we do notonly the old R they call it different things now but a lot of our equipment purchases Material supplies for a lot of our our our CT used to be Roop classes are all funded through those grants okay so I I just did a search for Roop and so some counties and some school districts still are have Roop programs okay what I just you know close to my heart so I just don't want I just don't want to miss any opportunity to get funds oh of course okay
203thanks so at some point you're going to be presenting to us some pretty concrete figures numbers as to what we're going to have to consider in terms of trimming our budget is that correct yes wheny is that going to happen team will it's going to start in January so the process is going to start in January January when when do you think we'll know well we have deadlines in terms of of notifying staff March 15th that's right so in January and February we're going to have to make some critical decisions right so that we can move forward and again that process the budget process will go all the way through the spring the board will approve a final budget and normally the beginning of June right so we'll start that process in January but the
204final budget that the board will approve will be will be a June budget um I just want to close the loop on the question that Miss Quinn had and and Mr Pinkerton you responded to but the response was in English and so I just want to make sure that she gets that information so behind the scenes should that's right okay great question thank you great question for sure but all of everything we're saying in English all gets translated to her so yeah so I think unfortunately we've been talking about this for over four years and I recall conversations we had with Mrs fr um who talked to us about quality programs and uh how we will determine what are effective programs or not when we have to make these these kinds of difficult decisions um
205is that the plan of the administration to look at what's working and what's not working and um what what kinds of programs we need to keep and what kinds of programs unfortunately we'll need to let go of um that that have the least effect on students because this is all going to have an effect on students yes we're going to do our best to do that um as you can imagine that depends on where you're standing and so I'll we are we are in heavy discussion around how to wrap our heads around that and how to best um um sort of facilitate that discussion but um that's what we'll be working on over winter break and then we'll come out in January with some discussions um we'll have a couple um town halls with employees
206and parents and um I will bring to you a very very distasteful proposal okay thank you if there's no additional board comment then I am speaking um a motion on this resolution number 14-24 d25 on the first intrum I move approval of resolution number 14 12425 acceptance of the first interim report as of 10 3124 I'll second it yeah I've got a motion by Mr anger and a second by Mr Banfield this is a roll call vote Mr hunger yes Mr Banfield yes Mrs badano yes Mrs [Music] Sheffer Mr Buckman yes Mr CL yes thank you item 8.02 is also a resolution number 15-25 d25 uh declaring property as exempt Surplus land Mr Banker yes so as discussed again tonight uh we have both sunyside and moral Elementary School um that went through a 7-Eleven
207committee uh process actually in the early 2000s when diab cany was going to close the first time I believe Mr hunger was on the board at that point and uh lived that process I believe Mr Banfield was actually on the 7-Eleven committee I saw your name on the on the minutes for that committee so I do have proof that we did it um but but as part of that uh process and making the property Surplus properties and now looking at potential again whatever the board decides to finally do with the properties the first step in doing anything with them is um is to let the housing and and uh Community Services Department of of the state know that we are exempt from the Surplus Land Act so and we are as a school district through
208Ed code we are exempt from that status right um and so this this um resolution that the board will be approving tonight and and Kelly Roberts Bedell our attorney is actually here if the board has any questions um in Zoom not here in person but on Zoom uh if there are questions but this is kind of a formal just kind of a a formal process something that we need the board to do to take action tonight to basically tell the state that we are exempt that these properties are exempt from the Surplus Land Act um and then there lozo Smith Mr Freeman Kelly uh Bal will uh will help us actually um then deliver this to the state it takes about a month 30 days and the they the group basically routine L approves these
209exemptions from school districts so it's kind of a this happens all the time they go through this process but again for us to move forward and do anything um ongoing in the future uh this would be something we need to accomplish tonight okay let me first go to the public is there anyone present that would like to address the board on this item seeing no one is there anyone on Zoom okay seeing no one then I'll bring it back to the board Mr Buckman just I I think I know the answer to this but so a lot of the there was legislation this year and a lot of the stuff has changed I think since our 7-Eleven regarding um lowcost housing and I don't know if that legislation I think it may but I'm not
210sure whether it applies to school districts or not so maybe that's part of this resolution right so with the Surplus Land Act if we were not a school district and we were doing something like this they could potentially take this land from the district right not pay us or pay us me you know very little right and then potentially use it for low-income housing right so what we're saying is we are through the Ed code which is backed up by the Ed code that we are exempt from those rules and laws of the Surplus Land Act because of Ed code um and so they they can't do that to us it doesn't mean that we eventually will use it for that purpose or do something but it won't be something where the state will be
211taking this land from us through that Surplus Land Act thank you Mr Clon this is a clarification question but given that the 165 Grand Avenue locations in a bunch of the pendes of this document can you just confirm that that's not included in the scope of this even though it's it is not included in the scope of this resolution okay why is it in there just for reference meetings it was it was part of the 7-Eleven committee at the time they were talking about that property and the property that Mr Clon is referring to is our currently where we have teach elementary school and Kelly Kelly you want to jump in on that just to confirm sure the that's accurate in 2002 there were three properties that were declared to be a surplus property after
212the 7-Eleven committee process and the former PCO my understanding is it's now teach yes okay thank you if there's no additional comment then I'm seeking a motion I'll move to approve resolution uh 15 2525 declaring property as exempt Surplus land I'll second thank you I have a motion by Mrs Sheffer a second by Mrs badano this is a roll call vote Mrs Sheffer yes Mrs Balo yes Mr H yes Mr Banfield yes Mr Buckman yes Mr Clon yes and I am a passes 70 Kelly thank you for joining us care okay at at this point I'm going to um take we we will be taking a short break uh it's 9:25 let's be back by uh 9:33 we'll take an8 minute break e e e hey Mr this is my son Riley Riley name meet
213you nice to meet you too Chris hunger Hunger Hunger I'll try to remember that like hung like you're hungry or yeah something like that good enough e I think we need to uh regroup folks okay oh is Mr Clon in the bathroom no Mr Clawson please take your seat okay I don't want to have to get t Okay uh we are back in session and moving on to a discussion action um portion of our agenda item 9 .01 youth truth survey presentation yes so thank you Mrs Roger I just want to quickly acknowledge Jimmy Simpson uh Jimmy thanks for holding in there with us um only we're only three and a half hours behind schedule um but um I appreciate you hanging in there I want to give the board a quick uh frame before
214you present if that's okay and um and so you youth truth has been with us partnered with has been a partner of ours for eight years the purpose of Youth truth is I was looking for a reliable and valid tool or instrument that I could provide to our student Senate leaders so that they had a reliable indicator or a tool that they could use each year to build goals upon and have and witness incremental changes or pivot because you know we have new kids coming in from year to year and um and the whole premise behind youth truth isn't um isn't to arrive at a precise solution set it's its design is to give student senators or student leaders um a way in which they could respond intelligently and uh clearly with their peers and
215with the teachers in the school every year and say here is how our our students are we as students are responding to your to these areas of Engagement inclusion safety and achievement relationship ship so we have found that the students are becoming far better at looking at this data becoming data Savvy um and really working together with their peers in Affinity groups in small peer groups at the school site um they're meeting with their their staff members or their The Faculty at the schools and talking and sharing the things that they've discovered it's not the only tool but it's a big tool in their toolkit um so it's a leader it's a way in which our students can we can Empower them we can assist them in be in learning how to be leaders and
216um personally I find it to be really exciting if you have not attended a student Senate meeting you ought to it's pretty powerful it's pretty exciting and um tonight Jimmy Simpson's here to talk about some of the key themes key findings of the annual youth truth um which was given in October and um it's by no stretch meant to be a final statement of of you know look at we what we discovered specifically at each site because that would be a full day conversation this is a snapshot in time and a broad stroke so with that in mind um I want to keep Jimmy um familiar with you so you feel um like you can ask him some of those questions you might uncover when you're on boardwalks when you are talking to families teachers
217kids at the at the school sites and um and it just gives you a level of familiarity it gives you a more hopefully a confident um understanding of what is actually occurring at the school sites by way of perception data so knowing that it's you know only as good as what the the participants put in there um but it's a good start so Jimmy with that in mind would you please take it from here of course thank you Dr Prader and thank you everyone for allowing me to have some time with you today um my name is Jimmy Simpson J I am the director of Partnerships at youth truth um and I have been with youth Truth for 8 years now I'm six of those years working with San Louis Coastal um prior to youth
218truth I worked in San Francisco Unified as a gardening and science teacher at an elementary school and was also a science teacher uh teaching coach for other science teachers around the Bay Area uh but at youth truth we work with school districts all over California and all over the country to better understand how our students families and staff are feeling about some key measures that we know are tied to academic and behavioral outcomes so here's a quick overview of what we are going to be looking at today I'll do a a really quick intro of Youth truth I know many of you know us well some of you may be not as familiar so we'll do a quick intro we'll dive into this year's response rates and then our results and of course we'll have
219some time for uh some questions and Reflections on the data so youth truth started in 2008 out of a partnership between the Gates Foundation and the Center for Effective philanthropy since 2008 we have surveyed nearly 3 million students across the US uh in 39 different states and we've surveyed nearly 300,000 students uh or sorry 300,000 families and staff so when you are looking at comparative data in youth truth that is how many people are in our data set now the youth truth survey asks questions around like I said themes that we know are directly tied to academic and behavioral outcomes things like engagement you can see here on the right side of your screen engagement culture relationships academic challenge belonging and peer collaboration and College career Readiness and you can see here below we have
220some additional topics that St Louis Coastal has added on to the youth truths core survey additional topics such as emotional and mental health drugs and alcohol and diversity equity and inclusion now our family and our staff surveys are asking some questions around similar themes you can see here a repeat of Engagement culture and relationships and we ask questions that are tied across all of these audiences purposefully so that we can see if there is alignment or difference between these three groups so some other um topics that we ask in our family survey include things like communication and feedback and the additional topic of diversity equity and inclusion and in our staff survey other themes such as school safety and professional development and support oh really quickly I've I've already said this a few times here
221but um just two years ago youth truth conducted a validity study in partnership with SRI International um to better understand do youth truth questions in the student survey are they actually predictive of some of those outcomes and the qu research question that we asked was to what extent do various student experiences measured by youth truth student perception surveys predict student outcomes at the school level and we did find that every single one of our survey themes in the student survey in the elementary middle and high school levels all ma to some type of outcome whether that was things like reading proficiency or math proficiency or behavioral outcomes such as chronic absenteeism or suspension rates and the last thing I wanted to share with you is we actually partnered as well with the learning policy Institute
222which is a research nonprofit in paloalto and they actually conducted a over yearlong study where they've now done this new lit review of climate and culture surveys and the importance of them in schools and they also partnered with three middle schools across California that use a climate and culture survey such as youth truth one of those middle schools was actually Los sosos Middle School and so there is a lot of information I'll send it as some followup but there's a fantastic report from learning policy Institute about the work that's happening not just from youth truth but also in St Louis Coastal and the results that the learning policy Institute was seeing from that study all right let's get into our response rates so when we administered the survey in October the survey was open for
223for 4 weeks and in that time we try to hear from as many students families and staff members as possible so for students in grades 3 through 12 we heard from over 5,000 of those students for a 93% response rate this is shockingly slightly down from last year but that's just because last year we had I believe 99% but this 93% is a huge number it is well above our national average which is around 80% so we can be confident in the student data that we are going to be seeing today our family response rates were up to 26% and this is also above our national average which is around 18% and you can see that it is well above what our response rate was for last year and then finally our staff survey results
224we have an 88% response rate whereas last year our response rate was 66% so just a big shout out to all of the school leaders for really pushing the survey and trying to get as many responses as possible this year just a quick view of the type of data that I'm going to be showing you just some examples of today I'm going to be just showing you three really not three a couple of simple charts here uh for from our percentile pages and what our percentile charts are showing you are quite a bit of information in one chart you're going to be able to see Trend data in those orange bars seeing how students families and staff at St Louis Coastal rated in the last three years or eight years you'll be able to see
225the median and lowest and highest rated schools specifically in California and you'll be able to see where you compare against those schools in California and nationally and then this blue bar is going to show you disaggregated data so it's always important for us to go beyond the Aggregate and understand how are specific groups of students families and staff groups uh disaggregated by things like race ethnicity gender identity sexual orientation and so on how are those groups feeling about school climate and culture and are are there any what we call experience gaps between those groups the other thing I'm going to be sharing today are quite a bit this this is a little bit different than the handout that you may have received but I'll make sure that you get this information is I've pulled out
226even more statistically significant changes in your Trend data so when we see a statistically significant change from last year's results what that signifies is that the change whether it is a decrease or an increase is most likely not due to chance and the test that we did on this was at a P value of 05 which means we can say with 95% certainty that the change that we're seeing for this specific question or the specific theme is not due to chance there's a lot of significant change in this year's reports most of it very very positive change and so just wanted to give you a little bit of um of an example of how we talk about that so again a significant change that we can say is we are 95% certain that this change
227is not due to chance and the other piece of data like I already shared is our disaggregated data so let's dive in we're going to start with our staff results and then I will see if there are any quick questions we'll go to family and then we'll go to student so in our staff results we saw that at the elementary level and this is all of our Elementary School staff results combined we saw a statistically significant decrease in three survey themes that was culture so questions and culture are around respect fairness in school school safety that is both staff perceptions of safety of Stu student safety as well as their own safety as well as professional development and support at middle school and high school we saw only statistically significant increases in several themes so
228but for our Middle School and High School staff we saw significant increases in culture relationships and school safety and on top of that our high school staff saw a significant increase in engagement so just a very quick example of a significant change you can see here this question from our Middle School staff survey this question says my school is cooperative and team oriented we can see the change last year in October 2023 we had a 3.57 out of five and this year that average rating went up to a 4.06 out of five bringing that the 64th percentile so better than 64% of other middle schools across the US that have taken the staff survey and we break this down a little bit further there's a lot of pages on here or a lot of words
229on here I promise I'll share this with you um afterwards you can see here what were all of the questions and the themes that saw that significant increase or decrease so here we see for Elementary School staff like we already said culture safety and PD and support we saw that decrease and here are all of the questions in the Elementary staff survey that saw significant change we saw two questions our first two bullets here saw a significant increase in staff perceptions and both of those questions that saw an increase were about representation and diversity and then we saw 14 questions in the elementary school St staff survey that saw a significant decrease and I will note that the Elementary staff survey is the only survey looking at Elementary Middle High student family staff it is
230the only survey that saw any sort of sign statistically significant decrease in the data so again just a couple of examples of questions that we saw a decrease things like during school there are clear rules for students against hurting other people or I have opportunities to learn at work now if we look at the middle school staff survey we see the increases here in culture relationships and school safety and like I said we have zero questions that were noted as a statistically significant decrease and 27 questions noted as a significant increase in staff perceptions it was actually so many that I couldn't fit it all onto one page here and so questions that saw a significant increase include things like my school communicates a clear direction for the future or staff and families care about
231each other or students are safe from bullying at my school and here's the complete list one more example here of a significant increase I would recommend this school to a friend or colleague as a great place to work and then the last piece here are our high school staff again the four themes engagement culture relationships and safety saw that significant increase and then we had 19 questions that were noted as a significant improvement from last year questions like staff treat administrators with respect staff treat students with respect and discipline in this school is fair now Beyond looking at the aggregate it's important that we disaggregate the data by specific groups and what we find in the staff survey are a couple of Trends we see that at the elementary level support staff are rating notably
232lower than instructional staff in all themes in the survey we also notice that there are experience gaps when we disaggregate the data by years employed at school but it wasn't consistent across elementary middle and high we saw that Elementary staff who are employed from 5 to 9 years tend to rate lower than all other staff across the survey and Middle School staff who have been employed for 20 plus years tend to rate lower than less tenur staff and just a again an example of that data is in this question my professional development over the last year has been closely connected to my school's priorities we see staff who are employed zero to four years rating notably higher than staff R uh employed 20 plus years but some bright spots in our staff survey is that
233we see that lgbtq staff at our St Louis Coastal high schools are rating notably higher than non-lgbtq staff in all themes and we also see that staff who identify as a person of color are rating either the same or higher than staff than non-poc staff in nearly all themes and that second bullet applies to POC staff at the elementary level middle and high school and here we can see again an example of that the question is my school sets high expectations for students and we see the disaggregation here by POC rating all the way up here to 4.29 and nonp staff rating here at the 4.09 I'm going to pause unless you'd like me to just keep going and we have all the questions till the end because we're going to do family results but
234let me know how you'd like to proceed whether with questions now or at the end um Mr rer has a question I'm I'm curious Dr Prader I suppose um and and and I and I'm I'm actually happy we're not specifically talking about individual schools here but can we disaggregate the data for the individual schools yes and do we see significant differences between the elementary schools for example in their you in their staff youth tooth responses you know I'm going to leave that uh to Jimmy um our our last student Senate group sat and went through all the staff family and student data they are the masters of that data and I haven't correlated it to I haven't compared one Elementary to another uh Jimmy did you see any themes we do yeah so it it
235it isn't necessarily consistent across the whole survey but if you just look at say I I won't shut up here but just the theme of relationships for example which is Staff perceptions of relationships with each other with families with admin um we do see like one school is actually in the 15th percen while the highest rated school elementary school is in the 97th percentile so there is a big difference just within St Louis Coastal similarly if we look at the theme of professional development the lowest rated School in the district is in the 18th percentile while the highest is in the 67th so we really didn't want to uh bring out individual schools tonight but but we will provide them to the Bo for you to look at because they're interesting uh to look at
236um and you know of course this isn't just the work with the student Senators it's also the work that our principles this is this is going to fall into their um single plans for student achievement this is going to fall into their conversations at staff meetings because this is we're about continuous Improvement um I was really surprised by the Elementary data myself but remember we adopted an Ela curriculum and we're asking all of our elementary teachers to teach differently okay so there's a little bit of that going on are We As We chart this stuff out are we looking at those youth tooth results and then our student achievement data yeah we're looking and and and do you find that those things correlate very well or is this a a funny little thing too early
237to tell but I will say today the elementary principles and the secondary principles met on and went through their student presentation sorry their achievement their achievement sessions principal L ACH a m sessions which will come out in the um in February March which you all be invited to and each principal will review all that data it'll be part of their presentation so we'll be able to uncover a lot of things Jimmy all right I I think with regard to your question if it pleases the board we'll just have you go on through with the presentation and have our questions at the end okay thank you wonderful okay let's get into our family survey results so this is again the highest response rate we've ever had in San Louis Coastal for our family survey um and
238over the and we started that five years ago so we did see some significant change in our family results and not one of those questions noted as statistically significant was a decrease all significant change came um in a positive way three Elementary School questions seven middle school and six High School questions the vast majority of all results even if it wasn't noted as significant saw some increase from last year to this year and we did see that there were a few themes noted as a significant Improvement and that was engagement and school safety from our family perceptions our middle schools in the theme of resources for our high schools again an example of this is below and this is from our elementary school family data the question how often do you see people of diverse
239backgrounds in materials sent by the school again that comes from that diversity equity and inclusion additional topic and we can see here over the course of The Last 5 Years this has continued to steadily rise with this year the increase being marked as a sign ific increase now at the elementary level there were no uh themes noted as a significant change and here you can see the three questions noted as a significant Improvement all three came from that diversity equity and inclusion theme and here we see our Middle School um Family results here we see engagement and safety on an increase a significant increase and here are the seven questions that were noted as a significant increase questions such as parents and family members are included in planning school activities teachers treat families with respect
240and my school puts practices in place that include families of diverse backgrounds in community conversations all right and from our high school family report we saw the theme of resources with a significant increase with six different questions noted as a significant increase such as teachers treat families with respect my school sets high expectations for students and I would recommend this school to parents seeking a school for their child again important to disaggregate our data and here we saw some interesting differences between different family groups so we saw that families who had a student with an IEP or in special education actually rate lower than families with a student in general education in nearly all themes in the survey and that's across elementary middle and high I'll give you a quick preview the results for our
241student survey are actually flipped typically we see students in with an IEP or in special education usually rating higher so that I thought was just really interesting another piece here uh this was kind of I thought just interesting is as a student gets older the perceptions of their family members become less positive and that's true at elementary middle and high so we see uh fifth and sixth grade families rating less positively than kindergarten and first grade families eighth grade families rating less positive than Sixth and 12th grade families rating less positive than 9th and here's an example of that disaggregated data from our high school where families were asked the question my child's learning environment is safe we can see families with the child in general education rate up here of 4.0 almost in the
24276th percentile while families with a child with an IEP or in special education rating here at a 3.53 but some positive things we saw when we disaggregated the data is that families with a student who is an English language learner are rating either equal to or higher than families with a student who is not an English language Learner in nearly all themes and we see an example of that here below with the question I receive regular feedback about my child's progress you can see elll family is rating all the way up here to 4.23 probably around the 85th percentile in families with a child with a nonell rating here to 3.77 about the 36th percentile other strengths in the disaggregated data family data is family members who identify as a person of color rate equal
243to or higher than nonp families and then we actually see very few trends when we disaggregate the data by race ethnicity and again when I'm looking at these results I'm looking it to see is there a specific group of family members or students or staff who are consistently rating lower or higher if there is I typically pull that out as a sort of maybe red flag or yellow flag to highlight that so when there aren't any Trends in the data that is a really positive thing all right and lastly let's dive into our student results so in our student data our elementary and middle school students results stayed really consistent from last year to this year there wasn't a single theme or question even that was noted as a significant increase or decrease however our
244high school students saw the most change and all of them were significant improvements in fact some of our themes at the high school level which is hard to do because there are thousands of students taking the survey but the themes of Engagement culture and College and Career Readiness all saw significant improvements for our three high schools in that combined data and seven individual questions were noted as a significant Improvement and here is an example of some of that significant change this comes uh from our high school report my teachers expectations make me want to do my best and we can see here when we started this survey all the way back in 2017 our results were down here near the maybe 15th or 20th percentile and we've kind of slowly been clawing our way up
245here with a little bit of a outlier in October 2020 when I believe we're probably still in distance learning um but now this year we see this significant increase the first time that we are above the national median and above the California median in the 60th percentile now a few of those questions in the high school survey that were noted as a significant increase were things like I am getting a high quality education at this school uh and these two from College and Career Readiness my school has helped me understand the steps I need to take in order to apply to college and my school has helped me understand the steps I need to take in order to have the career that I want and the other three questions down here all came from our
246diversity and our inclusion additional topics now when we disaggregate the data by um different groups we do see some trends that we wanted to highlight for you so one is that our students who identify in another way than the binary so our non-binary students or sometimes students actually there's this one that says I identify in another way um they are all rating lower than their peers who identify as a boy or girl in nearly all themes across the survey and this is true for elementary middle and high school students now I that unfortunately is pretty common in all of our reports in schools all across the US a a slight highlight here a positive thing is that we actually see that Trend uh flipped when we look at our the theme of high school relationships
247so our non-binary students are actually rating higher than boys and girls when they are uh answering questions about their relationships with teachers and other adults in school another piece here that stood out was that when we disaggregate by race ethnicity we see that our black or African-American students and our Native American indigenous students are rating notably lower in the majority of of all of our survey themes across elementary middle and high schools and for the first time we are asking a few uh new demographic questions we worked in partnership with the California Department of Education to add these questions into the survey and those questions are um questions around unhoused Youth and Foster Youth and unfortunately we do see that students who are identifying as either unhoused or as Foster youth are rating notably lower
248than their peers in nearly all themes in the survey here's an example this is the overall theme of relationships and we can just see the difference in how students by race ethnicity how they're relating that theme of relationships some strengths in our disaggregated data in our student results we see that in our secondary schools our English language Learners are rating notably higher than our nonell students in the majority of our themes and as you can remember that's a similar Trend to what we saw in our family data as well we also see that students in special education are having mostly similar experiences to students in general education and in some cases they're actually rating higher and I note that because again no Trends are actually a really positive thing in this disaggregated data and the
249final piece when we disaggregate by race ethnicity one thing we do see is that our Hispanic Latino students are having typical or above typical experiences in nearly every theme in the survey at all levels elementary middle and high and here below is just again an example of that disaggregation of English language learners for that theme of Engagement where we see our English language Learners rating up here at a 3.43 and our nonell students at a 3.29 last thing here and then we'll open it up for questions just some important meetings that we've either already have or planning to have this school year so as Dr Prader was saying I've been working closely with our student Senators we do did a pre-survey workshop and that actually was supposed to say November I mean September 27th not
250November um but we did a pre- survey workshop and then once we got the data back we did a workshop with all of our school leaders and then a posts survey workshop with our student Senators tonight we're doing this board meeting and then in the uh 2025 we have a parent leaders meeting to go through some of this data in January and then uh Dr PR has invited me to join the end ofe student Senate meeting just to wrap some of wrap all of this up um as students are making their goals and sort of tracking themselves against those goals now I will open it up for questions are there any questions from the board is there one from the public that would like to ask a question related to this item seeing none Mr
251Carson uh yeah hi Jimmy um so my question is uh I mean the presentation really focuses on areas where there's statistically significant changes from year to year I think the thing I struggle with is understanding you know say we were great at something last year and we're great at something this year it's not in the presentation let's say we were terrible at something last year and we're terrible again this year it's not in the presentation because it didn't change so is there a way just to see the survey results in like a here here's results kind of format yes so I will I'll actually let Dr Prader answer that yeah each year I share the full survey with the board um there are um as Jimmy knows there are um sections within the youth truth
252data that actually have comments made by students which I think are really insightful um and and so yeah I I plan on sharing that with with the board um and Jimmy I don't believe there's anything confidential that can be revealed since this is anonymous yeah other than those qualitative comments sometimes students families or staff may write um either you know a teacher's name or another Student's name um so that is the only reason why we don't share the data publicly yeah so we can share them uh we can share the data to answer your questions yes we can provide you with with the the engine which allows you to break it down by School site by subgroups and all that jazz so is there like a middle ground maybe um where we can just see
253the aggregated scores of like where we did well and where we did poorly like I or maybe let me ask it a different way um are there areas we did poorly consistently where we were not statistically significantly different but we continue to struggle and and how do we understand those and conversely the thing we're great at and continue to be great at I mean ex I need to see all the comments I mean maybe that's interesting too but I mean I would just like to see like something that says um for the middle schools we're great at this this year we're continuing to be great we're continuing to be great um and this format while very insightful and detailed is is almost like spear fishing into very particular Parts where you can't see the big
254picture just of where do we succeed and where do we not succeed so Jimmy given given what you just heard from Mr Clawson is there a is there a um a way I can provide the board with a elementary middle and high school aggregate summary analysis of the youth truth data over the last five years or eight years yes so there's a on each of the reports what we can do is sort of create a pdf version of it um but I'll just give you an example of what sort of the landing page that each of our schools get um and this is our s Louis Coastal um data so for example for our elementary schools here you can see all of the themes in the survey our current results our current um percentile ranking
255and then here's that view of where we've been moving across the last few years so for example academic challenge is something our elementary principles are always talking about um as something that has sort of consistently even from 5 years ago has been our lowest rated theme and what we're doing to work on that conversely here's our high school you can see the eight years of data for some of these and you can see the trends of where we've been going for our high school reports so yes we can make this page um and maybe a couple of others available so Jimmy can you um put those pieces together for me so I can share it with the board yeah absolutely thank you that sounds great okay are there any other board comments Mrs Bal yeah
256just briefly when you were introducing this um agenda item Dr prer you said that you needed a reliable and valid instrument for student Senators to um to to to what can you restate that and then also I think I heard you said it's not meant to find Solutions did I hear that correctly yeah so the youth truth Serv it when I said I'm looking for a valid instrument prior to youth truth when I first started the student Senate they were going out to their sites and asking questions to their peers and then coming back and Reporting out what they heard and learned and quickly what I realized is that many of our school senators were in Echo Chambers they were talking to their friends they weren't really digging in and getting to the different groups
257of students that represent that school so I was looking for a valid instrument that could get to that now I would like to clarify what I said regarding the um this not being the the ultimate solution but I mean is this is perception data which allows our students and by the way us to know what questions to ask that get us deeper into like why why are our non-binary students students of color uh Foster homeless youth unhoused youth significantly scoring less on their perception data around relationships so that's an example I I'm not sure I can I'm not surprised by that data but I am concerned about the data now what there are a lot of factors that contribute to that survey result so what I'm trying to express to the students is this isn't
258your only source of data this is just a beginning place a place where you start so that you can identify themes that are of concern like I want to know why at the elementary school our students are continuously saying they don't feel engaged academically that I mean that's a very important question to ask well our principles are then turning that around and I'm asking that to our principles why are our elementary students saying they don't feel academically engaged in the work or challenged by the work so what I mean by saying this survey tool isn't the solution what I really am saying is it's the it's a tool that guides me into a place that I know what questions to ask so that I can dive deeper not just with the students but also the
259staff and the parents and um and so that's really what I meant by that and so every year I'm able to work with the students and of course the site leaders within the school to identify like we're seeing great progress with our lgbtq plus youth just a few years ago their scores were were falling pretty much where the um where our um our foster youth unhoused youth our uh students that are from those very heavily marginalized populations we're scoring so we're starting to see great Improvement there what we're learning from youth truth is that students when you ask them what's the greatest barrier to your academic success and feeling safe in school they're not saying it's the teachers or the principal they feel safe primarily in those settings what they're saying is the grace barrier
260are the kids their peers that are making them feel unsafe by their behaviors in the class and that's a different problem to solve right so these are the things that we're unpacking from the from in a more granular way from the data and so now these students in the student Senate are beginning to unpack that and go okay so this is the issue that we need to solve and um and what we're finding is that our high school results are improving because the kids at the high school level have this the ability to tackle that problem more clearly with the support of others than our elementary kiddos so at this point I'm feeling this tool is a is not just a a powerful one but it helps us better understand the pulse of the of
261the campus and the different schools the different subgroups so the Mr hunger you had asked me something about the correlation between Behavior the responses on these results and achievement and that is something we'll be able to do and whether it's a valid correlation I don't know but it's something we can explore does that help yeah thank you y anyone else Mrs shefer I just want to briefly stay that I think one of the powerful things about youth truth is that um the students go out through their surveys and identify some of the issues but then they come back to student Senate and identify Solutions so they have such ownership and investment in in the circle they don't turn it over to someone else and say we have found this problem you fix it they say
262we've we've found the these challenges what can we do you know we as student senators or as the students in the school went out and discovered these challenges or um um holes and what do we need to do and of course they have the guidance of the adults and administrators and people in the room but that's one of the things I find really powerful about youth truth thank you is there anyone else Jimmy thank you very much for joining us this evening and for hanging in with us so late we appreciate of course thank you all for having me thanks Jimmy bye okay now our poor auditor Scott's been waiting someone wait a fortunately I told Scott to go to lucmar first because otherwise he would have never made it there but um he did
263and was there so he's here now he's going to talk uh walk the board through uh three separate audits right so our general audit for the school district measure D and the measure C there there were some finding areas that Scott will explain in terms of where we're at and again just so the board no nobody stole any money fiscal you know things like that but um there are some Financial Parts where you know in terms of statements and fair market value things other things that I'm gonna have Scott kind of walk you through and and kind of update the board of course we process of auditing is months it goes over months different times periods so we we work with I Bailey we work with their staff getting them everything they need right to
264go through um and so so I'll have Scott kind of take it from here and walk the board through those items I don't need to connect anything I just wanted it for my own reference in case there was a specific question all right good evening everybody uh I will try to be brief cuz I know uh it's probably been a long night for for you all and um I had a nice six- hour drive up here so it's it's been a long night for myself as well but uh want to make sure I give this time as needed um as Ryan mentioned you know give you a quick I think a new member possibly so give you a quick kind of overview of what our audit looks like and what we do um you know
265just in case there's there's some pieces that Miss in the puzzle there it really is with technology these days a year-long audit process um I'm sure Ryan and Katie and all the staff and and people at your sites probably get sick and tired of the Auditors uh making so many requests but um that's just kind of the nature of the Beast these days it's just kind of an ongoing process but we do try to split it into what we call an interim and a Final Phase our interim phase um typically happens sometime in the you know April May time frame we do come up uh potentially there's site visits there's a lot of reviews of control structures within the district like payroll processes and receding and dispersements um there's an initial look at compliance areas
266there's state Federal compliance that you have to comply with so that's when that starts uh that process and then we come back for our what we call final fieldwork um audit that's typically after the board has seen the UN audited actuals um you know the books have been closed so to speak and then uh the final audits performed over your financial statements um and then you have the other two audits that get finalized as well or other opinions being State compliance and federal compliance so on page uh 96 of the report that's what summarizes the audit um for you all you'll see those three sections I highlighted it quickly the financial statements the federal Awards and the state compliance so for the financial statements it wasn't on modified opinion um excuse me but we did
267have a material weakness uh finding so I will go over that in a second just kind of give you some context behind that and what that was um going on to the federal Awards similar situation there so that's anytime you expend more than $750,000 in uh federal dollars you are required to undergo what I refer to as single audit um so it's a risk assessment that's done programs are selected and then audited in accordance with om federal guidelines so specific to this year Title One Part A and the Child Nutrition cluster for your federal dollars or what were required to be looked at um considered major programs so those are the programs that we audited this year um again an unmodified opinion but we did have uh not quite what we call material weakness but
268something to note we call it a significant deficiency or other matters um so effectively some non-compliance but maybe not significant um but significant enough to make mention of it and again I'll go over that um in a second when we get to those pieces and then last but not least um similar situation with your state compliance so that last opinion is State compliance opinion now that's related to your education audit appeals panel so each year the state issues out all kinds of fun rules and regulations that you all have to comply with um and then we as the Auditors have to make sure that you've complied with it so um areas you're familiar with are things like attendance and instructional time and and um you know maybe elop or elog or different programs like that
269so there's a whole list of items that are required to be audited if they apply to your District um and so effectively that's what this is right here um again what you'll see is no material weaknesses an unmodified opinion but there was a significant deficiency um other matters that was required to be reported um so again kind of an element of non-compliance so just continuing down on a page 97 that's where we're going to talk about those different U material weaknesses different efficiencies we talked about the findings effectively is what people refer to them as um 20241 on page 97 so that relates to that material weakness I mentioned for the financial statements the context behind this just to give a little bit without getting into too much details is uh there were some receivables
270that were overstated and there was some cash and county fair market value adjustments that had to be um booked as well so um the receivables number was overstated in the cchen county I believe was um understated the cashing County piece doesn't have any impact whatsoever to anything yeah sure so the they we had anticipated receiving um some State funding matching fund for Bishop's Peak that's the 1.2 million so basically Katie had went ahead and put that as we were going to receive those funds but because we didn't have absolute confirmation here's the letter this is when you're going to get it they the auditor basically said hey you can't you can't say that you were going to get that fund right so we have since gotten that fund two months ago but for the course
271of the 2324 audit she shouldn't have included that as a receivable and so that basically will get taken off correct it's just somewhat procedural in terms of specific rules around when you can record certain receivables or payables um so was recorded as of June 30th and it wasn't allowed to be recorded as of June 30th so like Ryan mentioned um it did come in still so it wasn't like didn't ever exist it's just needs to be recorded in 2425 not as 2324 so um the net effect really doesn't have any impact is probably the easiest way to understand it but Auditors love to be technical that's sort of the requirement so that's what you see in front of you um moving on uh for the federal piece uh the significant efficiency that was something that
272probably could best be described as a clerical error so um you are allowed to charge a certain amount of indirect costs for different Federal programs um their specific requirements I believe if I'm remembering correctly um the last year's indirect cost rate was used instead of the current year so the 2223 rate was used instead of the updated 2324 so it was off by roughly $8,000 so it's immaterial right to the financial statements IMM material in terms of the total non-compliance but it is a control deficiency that we used last year's rate so that's why it's not a material weakness it's just basically a finding to note hey that's a procedure that we want to make sure we're following and updating um so somewhat inconsequential but needs to be reported in accordance with those Federal compliance
273policies effectively um and then moving on to page 101 uh last but not least this is one that um everybody's getting these days and the simplest way is to say there's probably not a whole lot you can do about it so classroom teacher salaries is a requirement uh within the Ed code that requires that you spend X percentage of your dollars uh on classroom teacher salaries it was years and years ago that this came into effect um for a whole you know we could go a whole hour on why this kind of isn't really a measurement anymore that that makes a lot of sense um but it is a requirement and so many districts nowadays don't meet this requirement um just because of the way the funding comes in and the way certain dollars don't
274get counted towards this for certain Personnel costs and things like that so um it's pretty simple if you don't meet it you don't meet it there's really no like way around it so that's why there's a finding here well again a significant deficiency other matters because um yes when you don't meet the 55% threshold um can you not get a letter from the county office that releases you from that requirement or accepts the threshold you have met absolutely so you can file with the county office um it's an exemption basically saying you know here's our reasons for why we didn't meet it um then we would request an approval of an exemption I don't know if you've received it yet uh Ryan might know so yeah so we've we've actually done this every year for
275the past probably since I've been here right we've never met this criteria I I was GNA ask kind like this is the first year what's actually been a finding even though this has been kind of an ongoing things a new requirement aspect of it or no probably should have been or there are um there's the potential at times for manual adjustments that can be made so um it can be where you don't meet it but we're able to find enough manual adjustments that you do sort of meet it in the context of that so that could have been um in the prior year what was happening um that we just weren't able to see this year I mean for some additional context most of the districts in this County have this issue um and many
276districts across California these days especially have this issue part of it is related to the co dollar so would you classroom fund so we will be getting the exemption from the county we will be going after that and again it's been something we've gotten every year and have no concerns that we won't be able to get it again so the three uh findings that you've indicated there are things that I would consider to be uh not items of high concern um please correct me if I'm wrong but it sounds like it's they're kind of housekeeping in errors um where there we were required to to adjust or or to change something but there was nothing really significant um in these findings would you agree yeah that's correct it's um you know material weaknesses is just
277kind of a literal requirement when you have something be off by that amount right even though it went to the next year um because it affected this year and then the comp elements um you know the the the easiest way to phrase it many times when it comes with federal and state compliances there is no materiality so to speak so there is no you know if you're $2 off you're $2 off right um and they want that noted and so I would agree with what exactly what you're saying um but they're required to be reported in accordance with those guidelines unfortunately typically when we have a finding it has to do with ASB accounts yeah um we don't I've never seen three findings like this but they they don't seem I'm sorry to you they're
278significant to me no they're not okay but they're required good catch yeah I mean they're required but I say too it's you know for Katie this is like her I mean for the board to know she like devastate right like any yeah and I think it's really she can't be here tonight but but no like she will make sure that our internal controls over these areas right or corrected and that we won't have see these findings in the future ha does a an excellent job I think we are all in agreement on that so these are staff too they're great terms of working things so they're little we need to correct so we've talked about it we will we'll put those in place make sure we double check these things um to you know so
279that this is an ongoing thing the fair market value thing that's probably the one for me that's it's ridiculous it's kind of it's new we've done it for a couple years now that's the one that's a little bit funky but I'm going to work with Katie earlier on maybe even work with the auditor to make sure that we have those percentages right so that we're stating you know exactly what it should be and so again we'll we'll put together some internal controls to make sure that we take care of these items yeah and to clarify we don't have any current concerns and we don't have any future concerns you know with anything that's going on at the district or our concerns with being able to perform the Audits and have you know have things go
280well um you know sometimes things pop up and they're just like you said is there any board does we have board questions seeing none then maybe we oh let me go to the public is there anyone present that would like to address this item how about on Zoom did anyone stay up for this item okay then perhaps we could move on to the next audit oh we need are we voting to approve this oh okay I'm seeking a motion I would love to move to approve the audit this specific item of the audit second well I think Mrs Balon did you second okay so I've got ation clarify that's the 2023 2024 audit thank you sry a motion by Mr cson and a second by Mrs badano um is this a roll call or all
281in favor roll call okay uh Mr Carson yes Mrs badano yes Mr rer yes Mr Banfield yes Mrs Sheffer and I'm a yes uh Mr Buckman has uh was unfortunately had to leave so that's uh six yeses and one absent next up is v d okay so then we'll move to um item 9.03 the 20232 for audit report for building fund measure D all right and I'm back um so this is as some of you might be familiar with uh anytime you pass bonds under Proposition 39 there's a requirement in California um with that slightly lower uh vote threshold that you have an independent fiscal Financial audit done as well as a performance audit so that's what measure D um and subsequently in a minute measure I will be I won't need to explain it
282twice um and so what you have with measure D and measure I but measure d right now sorry measure C measure I was CMR that was three hours ago um my apologies so with measure D is uh the financial statement audit as well as the performance audit so there's two pieces in there um the key element to understand there is it's that specific carve out specific to in this case measure D so while we are doing the district audit over building funds that's the building fund as a whole as it relates to the district and other elements this is measured by itself with its own levels of say materiality and testing and things like that um so for the financial statements audit for measure d uh there was no issues nothing to note um and
283then same thing with the performance audit um for the actual testing itself on the performance audit piece the very very back um and when we talk about the performance audit what we're talking about is just you know in simple terms we're auditing it to make sure that expenditures were done in accordance with uh what the voters approved right so um you know when the voters passed that measure uh what did the district say they were going to spend those funds on and and that is that effectively what is the funds being spent on on page 14 at the very back of the report within the performance audit um what you'll see there is our sample was approximately $9.6 million uh which represented roughly 99% of the total transactions for measure D this year so um
284we did end up testing a lot of measure D for just various reasons so I'll leave it at that there's any questions is there anyone in the public that cares to speak to the measure D audit seeing no one no one on Zoom I'll bring it back to the board is there any board comment okay then I'm seeking a motion for approval I would love to move approval of item 9.03 second it oh I've got I've got a motion by Mrs Sheffer in a second by Mr Banfield um Mr Sheffer Mr Banfield yes Mr younger yes Mrs badano yes uh Mr CL Mr Clon yes yes and I'm a yes so we have six in favor and one absent moving right along here we have item 9.04 the 2023 24 audit report for measure c22
285okay one last time um same as measure D so I won't go into all those details again uh but for measure c-22 specifically uh for the financial statement piece there was a a finding related to that now for context it's because the receivable that had to be adjusted was specifically within this measure so the receivable is booked within this measure and then received in the next year so it's a timing thing just like with the district it's the exact same finding um but because again it touched measure c22 that's why it's in here as well that's really the only context um for that um so nothing different than what we already talked about um and then for the performance audit piece on page 17 uh 7.8 million roughly was tested 61% of the total so
286um that's just based in accordance with scoping guidelines and materiality and all that fun stuff so uh we did not have any issues or any any to note for the performance audit related to the expenditures and I'll leave it at time okay so the audit together with the bond oversight committee I hope we'll assure our community that um we're being good stewards of their money is there anyone in the public that would like to speak to this item is there anyone on Zoom okay then I'll bring it back to the board um it would be my honor to pres to to approve the 20232 24 audit report for measure c22 well then I'll second so we have a motion by Mr uner and a second by myself Mr rer yes Mrs badano yes Mr Banfield
287yes Mrs Sheffer Mr cson yes and I'm yes so that's uh six in favor and one absent me yeah okay we're moving on then to item 9.05 I think these next three items all Belong To You Mr Pinkerton yes uh 9.05 of the hour measure C20 hours approval of architect contract Amendment for phase two modernization project at delmare elementary yeah so uh again phase one moving forward uh that's the reification of um the the the TK and kindergarten building as well as the new TK classrooms as well as a lot of infrastructure we putting in place um on the delmare campus so we we need to get going with the architecture for the phase two part of that so that when that ends we can get started with phase two and this is basically the
288other two uh main classroom going into those um as well as kind of completing the Ada work uh throughout the campus and so um we are actually switching Architects at delmare um Darden Architects has been architect at both Hawthorne and SE Smith they've been fantastic to work with great have the the Manpower woman power to to be able to get this job done and so um we were recommending to the board that we actually have this second phase completed by Darden Architects um they've done a great job again financially keeping cost down um doing what we need to do and and have been really again receptive to uh to to our project team and and kind of where we'd like to go so we're asking the board to approve this architect contract for the phase
289two work at um delmare Elementary School okay thank you is there anyone in the public who would like to speak to this item seeing no one anyone on Zoom no okay I'll bring it back to the board is there any board comment I just have a quick comment if I may I believe uh in keeping with our practice our past practice that we have used a variety of Architects and then let those they kind of prove themselves the ABS rise to the top so we made we uh have used Architects we haven't necessarily had experience with before uh but their bids have come in appropriately things appear to be in order but they get a kind of a test run and it's great to see that that through experience and working with the firm that
290they have risen to the top yeah thank you it's good if there's no further comment then I'm seeking a motion oh I'll do it again I move approval of measure 9.05 uh approval of architect contract Amendment for Phase 2 modernization project at delmare El elementary school thank you a second I'll second it okay I have a motion by Mr anger a second by Mr Banfield Mr rer yes Mr Banfield yes Mrs baldano yes Mrs Sher yes Mr Clawson yes and I'm a yes that's uh six in favor and one absent yeah so the the next item is for a lease leaseback contract uh award for um Pacific Beach High School so excited to be moving forward with that construction there and getting that project off the ground um and so we have a gentleman for
291the next two bids actually we on construction who we've used throughout measure D at both s princial High School and moral Bay High School was one of the general contractors who worked with Acy construction um through that time period um and so he uh he clearly wanted these two jobs um we do kind of a a qualitative portion of the scoring for this so they have to have show that they have people that um have done School construction have worked in the industry have they themselves have done leas Le back contracts um it had to be over certain threshold $30 million a year or $30 million over three years so all those types of requirements go in and then of course another portion of it is actually their bid right so Mr weong was got
292his pencil really sharp so at the end of the day great for the School District right we have a local contractor uses local Subs um and so in this case you know his his uh his low bid the best value ranking which the the again becomes we share it with all the contractors who bid those types of things but you'll see his fee proposal was under %. 8.7% um next up was was f&h at 10.36 and all the way down and so um Mr weong is coming off of a big job that he's currently doing at W college so in terms of the Manpower and being able to complete this work is very important to us right staying on schedule those types of things um because he also is currently working at seal Smith at
293delmare and at losos middle school but this is what lar this is his he does school construction right and so he he loves working for us H Coastal um so you can see his desire to work for our district um especially with these BS I mean literally had other contractors say hey I'm not I can't work for that cheap but I mean I mean Larry is it's definitely a huge benefit and um and so we'll be sure the board approv this tonight we'll be meeting with Mr weong and kind of laying out that construction schedule expectations those types of things moving forward but again this was fees just part of it the other part was the actual experience factor of it so then we combined the best value scoring into both right to get the
294final award um and bring that rank to the board we did change it this time so it wasn't Sophie based it was actually also you know in terms of their history and value and expertise as well um which honestly um we had people like man of construction who did not win either bid but called us and thanked us for the fact that it was fair and that we had you know kind of put this process forward um and and so I again I think everyone across the board was was okay with it and kind of moving forward um and again at the end of the day it's a it means a cheap cheaper price cheaper value um and again this is just setting the profit margin for General conditions and profit for the contractor so
295once the DSA plans are completed he will then go out and bid this work to to subcontractors and then I will be coming back to the board to share the actual price right of building Pacific Beach High School so we have all the subs those types of things um again in this Lo Soo middle schools CL Smith elar um all all local Subs right so again this these dollars being spent locally in our areas which is important it's a board goal board desire I should say um but again they still have to go through the process they still have to bid and value those types of things so it's not that we can't get an outof Town contractor or somebody else we could right if they met those criteria and won the bid but in
296this case this is a local contractor and it's it's good Mr weong is very excited about working for us okay Mr Banfield oh I move approval I have a question oh I'm sorry I thought you you had a question did you say it was 8.7 or 8.9% so um so right here on the best value rinking it was no the o&p yeah so that it was 8.7 and and my information is really Antiquated now but typically it used to be 10 is that proba as you can see from the numbers right below that so Mr weong does self-perform so he will make he he will make a profit on the self-performing part that he does he still to bid that work against other people okay but did the work that he's award so I think
297that's part of probably how he he makes up some of that that profit margin is by self performing partner okay which for us we would be paying to another sub anyways right is time iue with that and I think it but I mean this is a really like insane Price Right 8.7% for General conditions and profit like I'm smothering them with kisses I'm telling you it's great but I'm a little concerned that he's going to get spread to I agree I agreed you know so is why we have to ability to perform is something that we have to really stay on top agree okay well let me go to the public um is there anyone present who would like to speak to this item okay seeing no one we have no one currently on zoom
298and so let me bring it back to the board I'm seeking a motion you already rolling pretty well oh I'd like to move to approve um this contract with Weiss on construction thank you I'll second it okay I've got a motion by Mr Clawson then a second by Mr Banfield do we have anyone on Zoom then all in favor I I oppos that passes the six in favor and one absent so the next contract is for Los Ranchos which um has come out of DSA so we can start to actually start that work finally um and so we're excited about that so this also was was Mr weong weong construction um was the the low on this his uh best value rank again a little smaller job right so you're going to see a potential
299for a little bit higher uh propos proposed fee but not much higher for him but you'll see the other contractors you know some 14% Mr weong was at 9.85% in terms of um for the general Traditions profit um and again this is a best value scoring so we went through the whole proc process and rank them and you know I it basically it takes me about four hours to go through all of the different things in each one and go through each section and grade them based on their questions and their answers um so a lot goes into this grading and scoring um but again based on uh his desire for the job low bid um he was the the low and actually had the highest score best value for the school district okay thank
300you is there anyone in the public that would like to speak to this item seeing no one and having no one on Zoom I'll bring it back to the board is there anyone on the board that would like to comment and I'm seeking a motion and I'll second it a motion by Mrs Sheffer and a second by Mr anger all in favor I I opposed so we have six in favor and one absent thank you thank you so we're moving on to the action consent agenda please let me know if you would like anything pulled item 10.01 approval of certificated and classified Personnel items 10.02 certification to the Board of Education temporary athletic coaches for The TW 20242 school year to date 10.03 acceptance of donations 10.04 award eate contract project number 0361 d25 c.1
30110.05 approval of minutes November 5th 2024 pull that one please okay 10.06 approval of minutes November 14 2024 please pull that one too 10.07 disposal of surplus 10.08 approval of warrants and payroll 10.09 approve board policy 1230 School connected organizations this is a second reading item 10.10 approv board policy 5141 point21 administering medication this is the second reading item 10.1 approve board policy 61 46.4 differential graduation standards this is also a second reading I move approval of item 10.01 to 10.04 and 10.07 to 10.11 thank you may I have a second I'll second well I'm sorry Mrs balad okay so I have um motion by Mr anger second by Mrs balad Dono all in favor I opposed so that passes uh six in favor one absent and we're turning to item 10.05 Mrs Bal I
302pulled it just so that I could abstain to the minutes I was not on the board yet oh okay so um I mean I was present but I wasn't up here so i' prefer to abstain and would that been then be the same for item 10.06 yes and I hope I did that process correctly I move approval of item 10.05 and item 10.06 okay so I have a motion for approval uh by Mr Clawson second by Mr Banfield all in favor I I so we have five in favor one exstension and one absent Advance agenda okay reports by board members real quick Brit bellier man I wish I could have had him as a music teacher when I was in high school gosh kids love him and he loves the kids yeah I think we'd
303all agree with that Mr Clawson I just want to say that Mr anger and miss balad and I I think almost completed our fouryear term during this meeting tonight and I'll I'll close this meeting with my congratulations we are adjourned