SLCUSD Board Meeting - May 7 2024

001right good evening everyone welcome to the May 7th uh school board meeting we have uh for those of you who need it we do have translation services available if you require translation services here in the room we have headsets available in the back just let um someone at one of the back tables know oh it's like being in on airplane um Jacob's going to show us where our exits are and hold up the headset okay um and if you need translation online you'll see a uh circle at the bottom of the screen click on that and and you will will have translation available to you and we are now going to translate that for those who may need it thank you right the board did meet in a close session prior to immediately prior to

002open session and we now need to take action on a stipulated discipline agreement um at this time I would appreciate a motion on that stipulated expulsion please uh I move that we accept the stipulated exposion we have a motion by Mr Clawson and I'll second that second by Mr Banfield right um through um Mr Clawson uh yes Mr Banfield yes um Mr younger Mrs Roger yes Mr Buckman um Mr B oh we already asked you and I'm a yes and Miss Hinton was absent for the few little moments of that portion of our meeting um so did Miss Dawson were able to there was a motion by Mr Clawson and a second by Mr Banfield on that Miss Hinton all right I and I and Miss herrian is marking the sheet so we have that

003taken care of thank you right we also discussed um uh some Personnel items right next we have I would like to know if we have consensus on the order of business here this evening okay we're good and tonight at our item 6.01 our student representatives to the board um we were going to be saying goodbye and hello and um to farewell to some folks here who've been with us and um I'm going to ask Dr Prader did you have something you wanted to add actually that's next meeting oh is the last I am so ahead of myself yeah that's okay I wrote a note I wrote a note on everything okay sorry it's okay we're so excited to get to see you again okay um next we have um Bishop's Peak here tonight how am

004I so so okay so we'll go to you and then I'm getting myself all confused here because of my own lack of note taking so carry on okay um hi my name is Ruby Scott and I am a co- um ASP president of Mor Bay High School my counterpart Colton Franklin is absent he's attending his sister's wedding right now so I'm here all by my lome but that is okay um I don't have a visual slide unfortunately but lots to share about exciting things that are happening at moral Bay um this week along with I'm sure so many of the other schools in our district it's teacher appreciation week as well as mental health awareness week um the staff room in our office is set up with snacks drinks and frozen treats for our teachers

005and there are a bunch of events happening at mbhs for Mental Health Awareness Week being put on by our psychology class led by Miss Brinkman So Yesterday um as recognition for mental health awareness month um students were encouraged to wear green to school today there were flower Gams and notes in the quad at lunch as well as chalk art in the quad at lunch on Wednesday which is tomorrow there will be K9 therapy so at the football field there will be some dogs and puppies that students will get to go out and see I'm very excited to do that as well as plate breaking to relieve some stress um by breaking plates in the quad at lunch of course in a safe way um on Thursday in the quad there's coffee and hot chocolate being

006provided as well as picnicking in the quad so um students are encouraged to bring a blanket and sit out with their friends and have lunch hopefully it'll be a nice sunny day Friday there will be rock painting as well as um tea and mindful seminar in Miss springman's room at lunch and finally on Saturday there um will be a walk outside in Los sosos at 11:00 a. um in honor of Nick's memory to walk his favorite path by The Back Bay Baywood Loop in Los sosos um last Friday was our end of the year rally our last big fun pep rally of the year um it went super great there was a special shout out to our history teacher Mr Jones for being Ken and all of the other staff members that participated in the

007teacher dance that we had be put on it was super great Lucy Fortini a junior choreographed for great es all within one um it was super great to see all the teachers get to come out and step out of their comfort zones and entertain all of our students um Moray High School is very proud of Mr Josh Waldman for earning the S so USD teacher of the year as well as Miss Stover for earning um the classified clerical employee of the year having Dr Prader and Mr Block presenting the awards in front of our staff and some of our students along with the Waldman and Stover families was super great um a testing is starting has started this week and will be continuing through the end of next week um we have more AP tests

008being taken at mbhs this year than ever before um the final Beauty and the Beast show was sold out and it was an amazing way to honor um the seniors that final night of their play they were all super grateful to the amazing 18 seniors that participated in our drama program this year and we celebrated our elk seniors of the year last night congratulations to Patel and Anthony fry um last week our mock trial team volunteered at law Day on May 1st at the slow Courthouse the slow County Champions demonstrated the parts of a trial to people who were representing themselves in court super great opportunity as well um two Moray students and one former student were selected as finalists in The Slow Film Festival um for their 48 Hour film challenge senior Dylan M

009I think I'm saying that right and former student b m were chosen for their film entitled Alexia and sophomore Emerson jackway for her film titled snapshot they were shown on April 29th at the downtown cinema theater as part of the St L wow International Film Festival thank you um both to both of our digital art teachers um Miss Hanner and Miss conin for sports records are made to be broken and last week that was proven because um our track coach Miss Jennifer Fray she holds the record for the 16 meter at Morrow Bay and she said it 34 years ago as a pirate in 1990 and last week a freshman Shelby Taylor broke her coach's record with a time of um five minutes 7 Seconds point88 milliseconds I think and um both girls and boys

010swim won League titles boys golf was in lemore today competing in CIF Jonas Smith scored the low round of the season with a three underpar round of 68 and he is in the Sunset League MVP and finally for sports senior nights were held last week for softball and baseball just a few other exciting things happening at Mor Bay are the Dance Fusion auditions our dance group for 2024 and 25 are happening this week tomorrow FFA will be holding their banquet at 6: next Monday the film festival will be happening from 6:00 to 8 at the local Bay theater next Tuesday the coastal band concert is happening from 6:00 to 7:00 in the big gym next Thursday the choir concert will be happening from 7:00 to 8:30 in our new theater May 21st band or the

011mor Bay band concert from 6:00 to 8:30 will be happening at the pack at calply May 22nd is our senior recognition assembly which will be in the main gym to recognize all the seniors and their plans for next year um on that same day that night Avid senior night will be happening um May 23rd we're super excited for pirate Olympics to be happening have all the elementary school kids come to the high school get to play sports do some academic challenges get excited for what's to come in their future and um as well as on May 23rd we will be having music production album release party um in the comments and during the next board meeting like we said we'll be um coming in with our next ASP presidents for the 2024 through 2025 year

012and that's all I have sorry thank you all right I see um Miss Roger light on yeah I just wanted to say I would like to agendize a future board item on how we can increase um student involvement at Mori high school thank you for a wonderful presentation and and many congratulations to those who um are being honored with employe year our various honors are seem to be falling at moral Bay this year which is welld deserved and yes you have a great deal going on it's uh yeah it's a lot to hear about all right thank you all right let's hear what's going on guys I promise there's just as much going on at slow but I might not have done his throw of a chop at collecting information but um there's a lot

013going on right now and a lot of similar things happening at our school so um here's our slow High School report there we go all right so we had the 24-hour relay this weekend a lot of you are familiar with that event it was so much fun everyone had so much fun it was not traditionally 24 hours it was 16 hours um those who are not familiar you have a team of 10 you're walking around the LA the the track for 16 hours you always have to have someone on the track um and you're just competing for the amount of Miles um we had a hypnotist we had a 230 a.m. swim in the pool and a boat race um there were bands going on for 16 hours um we literally had it all there

014was like movies there was henna there was face paint um there was spike ball we had a rave there was a silent disco um it was insane and it was so fun seeing everyone like Delirious at 4:30 um but everyone had a great time and there was about 250 people uh on campus locked in for the entire time um and it was a great show out so we plan to have it in future years as well so it was a great time anyways all right um Athletics so summarizing all that information up there we actually all our teams won League except for boys volleyball and boys track um and both those teams although they didn't win League they're super strong teams we have boys volleyball actually tonight competing in the semifinals for CIF um and

015then also track track in general is um headed to CIF this weekend in Sanger um super strong teams CIF recap um for beach volleyball we ended third for CIF um we had stunt being the runner up for CIF we also had boy swim being the runner-up for CIF just a ton of strong teams this season so ending on a really great note for athletics um and then we celebrating the Arts Ruby mentioned it um there was a slow Film Festival we had um Mr rer and students participating in that and they had a whole setup in front of the Fremont um as well as I was shared that um a poster was actually made for slow Film Festival by students um they had their skateboard decks that were fully decorated that they did in class

016displayed um and then also at school we had um an open bowls like so through Ceramics they sell bowls and we also collaborated with our culinary classes Who Sold soup it was an amazing event there was like a jazz band out there was so many people not just high schoolers and families but people from the community that participated and supported our school which was really amazing um and then also there was an art show and activities that whole week last week for lunch so kids could also make their own art and see the art that students had been making um so it was really phenomenal um and just like a really good way to commemorate um the art and things that students and staff have been working on and I think that might be it

017for my slides but oh oh no I couldn't forget prom okay that's actually this weekend prom everyone is so excited um we've got a new venue which is Cavalia States or Green Gables it's in Edna and that's happening from 6: to 11: um because it's in Edna and there's not a lot of parking we're going to have continuous buses from the school to the venue um and yeah everyone's just looking forward to it there's Lavender Fields there's going to be a tent in which there's going to be a dance floor because the barn isn't um under regulation but everything is going to be outside super cool there's like Open Water um it's going to be a great time and the theme is a midsummer night dream so that's going to be really cool um and

018then as I haven't been here for a while and we haven't had a meeting a few things that have happened that I don't have on the slideshow we had our last rally um where we just finished up gave kudos to some of our teachers um like Mr Stuart who's the the activities director and has helped all of us throughout this year um we also have Powderpuff coming up the senior showcase um senior assembly ton of stuff coming up and then also we're doing stuff for mental health awareness month too that our Commissioner of wellness and inclusivity is working on so lots of good stuff to come lots of good stuff has happened and we're all looking forward to the end of the year so thank you what a busy time and there's School in there

019too isn't there you still show up during the day and go to classes and little senioritis but still need to get through the end of the year thank you so much yeah we really appreciate it um as always you're welcome to stay but if you need to go to a dance or a volleyball game or go swim or you know something uh maybe study we we understand all right thanks very much yeah okay next 6.02 is Bishop's Peak in the house hello I'm here on Zoom hello Diana hi can you hear me yes we can excellent I'm Diana Jones I'm the principal at Bishop's Peak Elementary School and um wanted to thank you all for having us this evening I promised my student student Senators who were all set to present in person that I

020would inform you that they wanted to be here in person They begged their parents to drive to Los soos Middle School when the location got changed and um they just don't have their driver's license so that was out of their control but uh promise that I would let you know that they wanted to be there in person but tonight I have the opportunity to share a little bit on their behalf and then um have a video to share with you as well from them um so wanted to start off with uh just like Miss Scott the wonderful student representative shared this is teacher and staff appreciation week so wanted to start off with a shout out to all of the staff at our school district who are doing wonderful things for our kids every day

021and highlight a couple things that are going on at Bishop's Peak we really started this year with an increaseed focus on academic rigor and a goal of building our community to stronger places and um there's lots of things going on that we have done in both of those areas this year but when I asked staff in particular what they wanted to share this evening um around academic rigor was a deep dive into our Ela standards amongst the Continuum from TK to sixth grade so really diving into how we're addressing our um English Language Art English language arts learning for our students students thinking about our Bobcats and their entire experience at Bishop's Peak that has been really impactful and um a great learning opportunity especially as we head into our new reading adoption um and

022then wanted to make sure that I shared with you about the infusion of community circles amongst our classrooms and we were um lucky enough to be granted the opportunity through student services and our St Louis um County Ed to participate in restorative approaches training and we have over half of our school staff participated in this training and as a result we have daily circles that happen in our classrooms and that really has um brought students together to build community to get to know each other to share on a regular basis to practice our speaking and listening skills um and just get to know each other and bring us closer together as as a school additionally they're there um for any problem solving that we need to do or resolution so wanted to make sure that

023I shared that with you and then our school Senators um wanted to share our smarty goals for this year and I know that you're going to be hearing um some of the smarty goals from some of the other school Senators so it's a great tie-in but also wanted to reflect on the smart goals that our previous School Senators set and our progress that we made on them that that launched us into this year's smarty goals so I wanted to share that our goal for this school year was to increase confidence and Independence in school and our social skills and through a school created survey I'm excited to share that we have um reached over 87% of our students surveyed showed that they had an increase in that this year um our second goal was to

024increase the number of students who had a trusted adult on campus and through a really amazing um activity that we did led by our school counselor we have over 93% of our students who have three or more trusted adults on campus and that's very cool because our third one was to increase a sense of belonging and acceptance at Bishop's Peak and um as I said we've done a lot to to reach that goal this year and have had 100% of students that were surveyed in third through sixth grade say that they feel a greater sense of belonging at Bishop PE this year and that leads us into our smarty goals for um the upcoming year and I really just want to thank Dr Prader and everybody who has given our sixth graders the opportunity to

025join student um Senate it is an incredible opportunity for our um younger students to be part of that districtwide program where they get to speak in front of hundreds of people and learn from students all the way to 12th grade and they really have an ownership in this we have had focus groups and they've LED assemblies at school and have come up with um some smarty goals for the upcoming year which I will let Quinn and rioo share with you on this video hi I'm three s gos goal one is to increase participation in school activities by 5% we choose this because we notice in our focus groups that not all students are participating help goal number two is to increase student efficacy with exec function introducing two less next year we made this all

026right and that's our presentation for you tonight thank you so much for letting us highlight the great things that are going on at our school I'm so proud of everything that our students and staff are doing and um really looking forward to wrapping up this year and heading into next year thank you thanks so much please be sure to thank the student participants that means a lot to us to to see the kids well do thank you thanks okay the next item on the agenda is student Senate key learnings and goals Dr Prader yes thank you I appreciate this um this evening um you can see in the slide deck that um down okay um you can see you'll be able to see in this slide deck that we've included all of the goals um

027the smarty goals um but tonight we're not going to go through them all we're simply gonna um I'll I'll lay out for you just the the foundations of this work and you're all familiar with student Senate and it's um I think we're in our eth year and it's it's quite amazing how that is going around how fast it's happening but we now are um fortunate fortunate enough to have over 125 student participants in grades five through 12 and unless you have the Good Fortune of seeing it in action um I don't think you can really capture it but but it's really special and I know each of the board members have been able to come and watch our students lead and and um take on some really big responsibilities to help change their school culture

028and community and um I'm really proud of it it's a state U model program as recognized by the California School Board Association uh with our golden Bill award and um you know I couldn't do it without uh the participation of Staff site leaders they uh are quite phenomenal and of course the student leaders are the very best and um you're going to hear from some of them tonight um but I like to what I'd like to do because we have some new terminology um normally we present smart goals to the board but uh through our way uh in the course of this year we learned about a new term called smarty goals and it um once you get past that little cutesy name and you understand what it stands for in the acronym uh strategic

029measurable ambitious realistic time-bound inclusive and Equitable and I think that captures uh what it is we're trying to do and remember the purpose of student Senate is to create leaders from the ground up so empowering our students to gain a voice so that they can see real action taking place and so we're modeling for our students how they can take a take ideas feedback from their peers and actually gain the attention of adults who are in positions of power positions of authority and I'm speaking to you as the elected body of this community because you have taken that seriously and I'm so honored to be a part of it um so we identified four themes that have run through our smarty goals this year which as you know are reflection of the youth truth survey

030that we give our third through 12th graders as well as staff and parents each year in October We Gather that feedback and information and then what the students do is they break it down they learn how to work with this data and then they go back to their their peers at their school sites and they create focus groups Affinity groups they really start digging deeper into those pressing questions the sticky things like what's tell me more about that and they've learned to do that and so from that after months of gathering this feedback and making sense of this youth truth data they've come up with three uh four themes one is inclusion and belonging for all it's important to our students that their peers themselves feel like there's a place for them at the table

031at their school and it's important to them that all kids get a CH get access and opportunity theme two is academic engagement and support we've heard it right from the students mouths that they want to be challenged they want high expectations and they want it in a relevant meaningful way with a trusted adult they want to know that the adults care for them and are willing to give them everything they got to give them the help they need to achieve at high levels theme three which I love is peer mentorship so our students and you'll hear this tonight our students are now identifying really creative ways for them to reach back out to their peers you'll hear it tonight from high school down to Elementary perhaps even middle and um and really link arms with

032their younger peers and help model for them the level of support and Leadership that what that looks like so I'm super excited about that and then uh mental health and wellness we've heard this loud and clear kids are struggling they're really struggling with their sense of agency their sense of mental health and wellness and um that's why we've expanded our counseling programs that's why we've introduced strategies to students on how they can cope more effectively with anxiety and depression and and uh the things that lead to to um to worry and and fret and and those types of things and so um they've identified that as a theme so you'll hear that and you'll see that as we go in I know the board is going to be adopting the lcap um in the coming

033weeks and a bud a corresponding budget I know you'll have your summer workshop and you'll hopefully see how all of these themes come together you'll see it in the LC cap you'll see it in uh the student voices and I know you and I know you'll you'll rally around those as priorities so you heard uh Bishop's Peak uh it was the wind was blowing so it was hard to hear it but you you generally have this idea before I move forward though what I'd like to do if I hit a button here um I'm gonna let loms loms come up lomes could you come up I'm gonna give you this click her and find your spot so this is Heather Contreras she is uh our principal for Los sosos Middle School beginning next year she's

034currently the assistant principal has done a phenomenal job she's brought a few members of her team uh tonight to speak to you about their goals and I want to make sure I have a blast through this they are on come on up there we go okay so there's Loos that's the down arrow if you need anything more okay but I will hand it off to you thank you I appreciate that yes uh good evening we are so excited we actually have done this this is my third year with um this has been its second year but um we have never done this in person because of the location so we're very excited that you are here today um so I'm Heather contras and I would like to introduce um some of my Dynamic Senators we

035have Sunny Stoneman who's an eighth grader uh this is Sunny's thirdd time presenting our goals um this is Ian Patel also an eighth grader and then we also have Bennett Robertson who is a seventh grader and this is Bennett's first time presenting our goals um and I'm sure he'll be back next year as well and so I just wanted to um highlight a few things our Senators are amazing the work that Dr Prader has us doing and coming together has really grown into something very meaningful um this year my Senators said Miss contras how do we get more kids involved and we we can't add more to the Senate group because we're pretty maximized as is but we want more leaders and so from that came this spin-off of another leadership group that is going

036to come into fruition um starting next school year and I say that with pride because because I want everyone to know that this work is done intentionally and there's buying from the students and then they're going out and they're and they're seeing the impact that they're making um my senators are going to talk through their three goals with um with you tonight I do want you to know as Dr Prader said we get this data from the youth truth survey and we have run um we have done additional surveys of our groups um to try to dig into some of the data because sometimes our scores don't seem to accurately reflect the vibe of our campus and so he mentioned focus groups we run focus groups we have run multiple listening sessions with groups of

037students um where the counselor has been involved and some of our Senators are in there um and then taking that information coming together with our Senators in smaller groups determining where do we want to go next year some of our goals have been um carried over year after year and that's because what we've realized is and as you know as adults um it can take multiple years to get to the point where we want to get to and so we've continued to grow to evolve and to really really come and say okay we feel good um two of the goals are going to be goals that we've worked on in the past with some changes and one is a new one and again this is all student driven so I'm going to go ahead and

038pass it off uh to Bennett who's is going to talk about our first goal hello everybody um our first goal is increasing engagement and activity inside and outside the classroom we want to increase student engagement in the area of academics and school spirit by hosting more activities inside of the classroom or outside my bad um such as lunchtime activities pep rallies Spirit weeks after school dances uh talent shows and as well as encouraging teachers uh to have more interactive and collaborative approaches to learning uh next we uh would like to increase our culture and uh engagement by uh 8% our percent positive overall decrease from 2022 2023 engagement 44% to 38% culture um is down 25% to 24% uh relationships from 43% to 40% % our belonging percent percent positives maintained at 51% and we

039saw an increase in our diversity equality and inclusion rates from 55% to 62% uh count uh to work um our work from late spring of 2022 is uh still ongoing uh we also completed uh po uh sorry quarterly progress checks throughout the student listening sessions and student staff surveys we still uh REM we will still remove barriers that is challenging for students by participating in school activities this will involve providing sponsored dance tickets yearbooks and drama performance Etc uh to any students who cannot attend due to cost thank you um hi I'm I Matel um our next goal is about increasing inclusive words and actions inclusive words and actions provide safety to all that is deserved to increase to decrease the use of slurs and other inappropriate inhal language we will measure this using our

040e Ed codes violations for hate speech bullying and harassment we would like to increase our belonging diversity Equity inclusion rates by 10% in order to implement these uh to our students we will continue our Dei lessons this this continuation of work began in light spring 2022 and it's ongoing there will be quarterly 1our Dei lessons taught in social studies and Humanities along with monthly mini lessons taught in advisory we will also include pre and post surveys after each lesson by continuing our Dei lessons at our school we are able to prioritize and capture our students learning of our community's well-being thank you um hi I'm sunny stonan our third goal is to promote diversity our students are a diverse group that represent many different cultures and identities we want to celebrate the groups through guest

041speakers advisory lessons awareness weeks videos created by steam classes quarter quarterly listening sessions and similar messages will be sent to Families Our Target is to raise diversity equity and inclusion rates by 10% in in our youth truth survey results um our project started last spring and is ongoing um we really want to make sure that the message of promoting diversity reaches all our students so um Gathering those who are connected to our goal and making sure that they are heard is something that we think is important to create change at our school thank you thanks very much thank you for it's it's wonderful to have those presented in person to hear your student voices and represent your um your school thank you prer yes so we've heard from Bishop's Peak now we've heard from our

042incredible losos Middle School team thank you guys I appreciate it so much and now we're gonna hear from Khloe Elliot from St Lou abiso high school she made the Trek out here and I'd like to introduce her to you she's amazing all right there you go Chloe yes um hi I'm Chloe Elia I'm currently a sophomore at SLO High um and I presented our goals last year to the board um so I'm happy to be back again this year um and this year we've done a lot of work to help get more data for how we can improve our school um at the beginning of the year in order to raise awareness about the you through survey all our student Senators went out to all of our classes at sloh high and just talked a

043little bit to all of our students about why they should take this survey seriously and how we are going to really actually use this data in order to make our school a better place um and from this we gathered a lot of different data and a primary focus that we found was that we should focus more on peer belonging and relationships at our school um and so a lot of our goals are surrounding these topics and how we can improve these in the future through different methods and so our first smarty goal is to increase the partition participation of individuals from underrepresented groups at slow High School this would include the creation of systems in order to increase such actions um in our school in sports clubs activities and all things of this kind of

044matter we also hope to cultivate more diversity and inclusion which would thus spur more understanding and connection within our community and our aim really is to to develop Partnerships within our community organizations and establish mentorship programs to overall Implement a comprehensive program targeting underrepresented groups at our school such as minority students students from low-income families students with disabilities and lgbtq plus students as SL High School there is already an array of clubs that surround race gender and sexuality and reaching out to these and working with these clubs would offer a basis for these actions and to Inc include more diversity overall our second goal is to increase positive interactions between student and teachers this largely lies within a lotted suggested student teacher connection time that would provide a supportive and safe environment for students to

045um discuss concerns ideas or achievements with teachers which would not only allow time to address problems but also allow for a nurturing and meaningful relationships between teachers and students which would proot promote sorry promote more positive environment boost student engagement and Foster a sense of belonging for all this program would allow really any student to be able to seek help which would enable students across all demographics in order to empower themselves cultivating a Level Playing Field at slow high so no one feels like they are being overlooked or undervalued this program um is suggested to be applied by student Senate at the beginning of the upcoming school year and we hope to consistently increase the rate of participation in these programs which will we we will be monitoring and adjusting as needed and our third

046and final goal is to establish a peer mentorship program at slow High School this would include the pairing of upper grade students with lower grade students to provide academic support advice and guidance this would work towards fostering the the fostering of an inclusive and supportive School Community while also simultaneously increasing student connections and helping underclassmen navigate in a very unfamiliar environment we hope to Adit Minister this in the upcoming school year recruiting at least 20 upper grade students and matching them with lower grade students based on shared interests academic needs and compatibility adjusting and reforming our efforts as needed this program would cultivate an environment where those who need help are able to receive this help and able to receive the supports from their peers and people who are able to guide them through their

047own experiences at slow high school and this ties in with goals surrounding Equity within education and academics which is a main focus at slow High School overall our goals this year sec center around connection and belonging at our school defining specific programs and actions to achieve a better Community our goals also correlate with each other as enacting one will Aid another and so on for instance increasing student student teacher connection would allow for students who may be struggling or excluded to voice their opinions and receive direct connection which thus ties into our first goal surrounding inclusion at slow high school we already have so many great programs and a very positive Community but as student Senators we wish to make this an even better Community for a diverse array of students in all environments thank

048you thank you very much the more I work with our student Senators I have to tell you they're extraordinary and Khloe and our lom's crew here are examples of that fabulous examples of that as they grow older into the program they gain confidence and they gain their their leadership voice and it's a really powerful thing to see uh I just want to thank you for allowing us to share little Snippets of these things and I look forward to um putting action to them next year and I think you'll see that um I'm certainly open to any questions you might have Mr Clawson I have a question for Chloe and maybe for lom's team um my question is how first all those are great goals how do you uh share those across campus and make sure

049that the student body engages with them and is aware of them and how's that gone um well I think we could do something similar to last year like um next year when we're going around kind of raising awareness about the youth two survey I think it would also be a good idea to talk about what we've done in the past and kind of share this and also about how we're going to implement these goals in the upcoming school year um and if we target that at the beginning of the school year it would make it easier to raise awareness about this um and I think also implementing little video sections into our like daily videos TNN videos um would help raise awareness since basically every class um watch these these in their third period And

050so including this would allow a lot of people to gain more awareness um I think at loms um we uh like to use um advisory for our main source of um telling people about how we'll implement this at our school such as like uh maybe like Cahoots or other very like including activities that will be like available for all uh we are also using posters and um videos just to increase more and we're also thinking to add more to our thing we're going to have stuff on our walls and um we're going to have like whiteboards of um leadership controls that uh which is a really big part of our school who likes to um uh they specialize in promoting and publicizing so uh we like to partner with them and create posters and um

051yeah thank you um yeah just one more thing to add on um last year student Senate did go to one of our staff meetings at the end of the year and we presented all our goals kind of similar to like we're doing here today um and I think we're going to continue doing this in the future so this would also help uh just generate more awareness and focus focus on these goals thank you right I also forgot one more thing um I think a really important part is also our staff meetings um we also connect with our teachers a lot and make sure that um they're well aware of what we're doing in the future and we're also having their opinions heard and um implementing them into student Senate that will uh help us get

052more connected with our students too thank you hey Mr um this might be a question for Dr Prader it it it looks to me like what we're trying to build is a Continuum of of uh the themes throughout elementary school middle school and high school how do you see that working how do you see what we're doing in the elementary school students with in elementary school student senators are doing at their individual schools building into what's going to go on at the middle schools then building in to what we hope to achieve at our high schools that is a fantastic question what we suffer from in education is a lack of coherence and continuity it be we have 10 elementary schools we have two middle schools and three high schools and it's a real challenge

053to get everyone committed around the same objectives or at least the same themes using the same language and using the same um uh thematic areas of focus um what we're what we now know is that our student Senate smarty goals are now with the the the help of Youth TR survey are now part of the culture so we're going to we're seeing these goals being implemented inside the single plans for student achievement which now aligned to accountability so you see those at middle or elementary middle and high school uh now I want you to imagine once we really figure out these the best ways to do these things what'll happen is they'll naturally uh become part of what we do and those themes are going to run through elementary middle and high consistently you can

054imagine slow High mentioned the the peer mentorship program well that came out of I remember the discussion I remember remember standing near this slow high table when one of the Senators said well if the elementary students are struggling with connections why don't we help them with that and if the middle school students are some are left out some are included why don't we go and make sure everyone's included and these are conversations students are having amongst each other and so what I Envision are these smarty goals being uh uh the backbone of what informs your single plans for student achievement which then get adopted by your school site councils which are representative bodies at the sites I also Envision many of these things being folded into our lcap um because really what we're talking about

055here in the lcap is how do we make sure that our underrepresented struggling groups of Learners um have access and opportunities so they too can Thrive and learn and grow and um so I see this all coming together it might take us a little while longer but our students are becoming more aware together of how important it is to talk about these things um as a unit and uh then they break out into their sub teams and create unique goals but within the same theme so Mr anger what you tapped into is exactly what I'm hoping to see in the coming years is a more Unified and a line coherent School District which is um committed and dedicated to student voice yep Mr Banfield you know when I attended the most recent Senate uh I

056was really impressed how when the groups broke out and discuss that very touchy issue of YouTube are are you at Liberty to talk about what what was discussed I know that you were going to have reports and I had to leave yeah that was a great day yeah it was that was a great day what Mr Banfield is referring to is at our last uh student Senate meeting we not only did Gallery walks of our smarty goals so everyone had a chance to weigh in but we also broke out where Elementary Middle School team together in an engagement Circle and then the high school teams all three of them created a circle and I gave them a topic to discuss and I stayed out of it they discussed it and it gave them an opportunity

057to lead a group to help engage the group and since we have Khloe with us tonight and she was a big voice in that I witnessed it it was hard for me not to lean in but I was like hanging out in the back there but Chloe would you mind coming up and talking about the engagement Circle the last meeting please come on up it doesn't have to be perfect just share what you remember um okay I think a lot of the main topics brought up were was the fact that YouTube is being used as a distraction and also being used to seek out a lot of problematic content um and I remember something that a few of us brought up was the fact that um we could maybe rather than like focusing on eliminating

058it for all stud students we could have more targeted um bands I guess or more targeted actions since a lot of people don't use YouTube for these problematic reasons um and I know a lot of people especially people in AP classes and that use YouTube to study um as a different means of just studying rather than just looking at slideshows or lectures um and I think also something else brought up was the fact that maybe we could dive in more into why some students are seeking out this problematic content and kind of the mental health around that and just some I don't know maybe like the motivations behind why people are doing things like this rather than just eliminating it completely without targeting the problem at its um Roots I guess um and so I

059think those were some of the main topics brought up and I get I think I also remember people talking about how it's just YouTube is like not only it is a means of entertainment a lot of times but is also an educational tool A lot of times I know a lot of again like classes the review that a lot of people suggest is centered around YouTube videos and if we take away access to that it kind of hinders that a little bit um so I guess it is like a very nuanced topic to talk about um and I think it's important to consider just a lot of different perspectives on it you see that is a wonderful thing to see that and those discussions they were they were dignified they listened to each other it

060was phenomenal I went back and forth between both groups and to handle such a discussion on a topic like that that was really quite good thank you Mr Manfield yeah it was extraordinary actually they they were literally talking about sophisticated nuanced approaches that I never even considered and now we are considering it so it's it's really powerful stuff I know we have a long meeting tonight so I thank you I I just wanted to add that you know I hope that that it's clear to the schools that this board and District really very strongly supports youth truth and we find the information obtained through youth tooth gleaned to be very helpful in our response to uh setting goals for the superintendent for um knowing what is going on on the ground at a at a

061deeper level and I'm excited that the students who have been in this for so long will as they progress through their through their school experience from site to site especially now that we're down to the sixth grade level will see the the fruits of what they've done of the suggestions they've made of the goals they've set they will see them uh that they are growing and occurring throughout the schools and they will have the opportunity to continue to add to that and contribute to uh having their learning experience be more what they are hoping it to be not just academically but socially and with the mental health aspects I it's a really wonderful thing we uh we appreciate it very much thank you thank you all right next is 7.01 correspondence at the time the

062agenda was posted there was no correspondence so we'll move on to 7.02 public comment this is an opportunity for those of you who wish to address the board on topics of interest uh to the board to the district within the jurisdiction of the school district to let us know what you might uh wish us to hear about if anyone is in the room and wishes to address us via public comment there are yellow sheets back on the back table please fill one out and we will use that to uh call you up you have three minutes in which to address the board and we will go first to anyone who is present here in the room and then we'll go out to zoom and I see Mrs Roger has a yellow sheet I do um

063I have a request from Bonnie long reporting on the Assistance League Operation School Bell uh good evening everyone uh that that's going to be a hard act to follow there some wonderful students we have in this District um good evening I'm Bonnie long uh president of Assistance League of abiso County our primary philanthropic program is Operation schoolbell and it provides new school appropriate clothing to kindergarten through 12th grade students in all 10 school districts in our County we could not do that without the cooperation and support of the district Personnel from the superintendent to the school secretary so thank you uh tonight we are reporting that this school year we have clothed 2,177 disadvantaged students in our County this is our um thank you uh this is our 28th year of providing these services to

064the students and families in our County um statistics prove that when students students go to school dressed appropriately it positively affects their attendance and their academic and social success we have a confirmation of that as well in March of this school year as we do every year for the last six years our chapter completes um a measured outcome survey and it is sent to every school in the district uh and um here's the impact what we learned from those surveys 76% reported that the student participation in in our program had a positive effect on classroom Behavior 89% of the schools reported that students participation in our program had a positive effect on student confidence 100% of the responses we received indicated that Operation School Bell serves a high priority need in our schools first and

065foremost we want these students to succeed academically but we also want to have them feel the benefit of what their schools have to offer them sanis abiso County and schools in the county have Rich intra and interc programs especially at its high schools students can participate in athletics band choir drama newspaper and even FFA they can find their Niche and make friends and become part of a group all South County students that are referred to us are met by our volunteers and our clothes at Old Navy here in San lispo uh with our tax exempt status and the uh discounts we receive from Old Navy kindergarten through 12 excuse me kindergarten through fifth grade students receive over $150 worth of brand new school clothing uh can uh students from sixth to 12th grade excuse me

066they receive over $200 in clothing and school and shoes excuse me um this school year Assistance League Co clo 365 I'm sorry your time is up thank you so much we we we we appreciate it thank you very much thanks for having us thank you thank you thank you is there anyone else present here this evening who wishes to address the board and I'll ask Miss Dawson thank you if there is anyone on Zoom wishing to address the board okay see no one again thank you um we will go on to our superintendent updates uh first we have business and budget update it's a busy season in uh fiscal Services putting together the budget lcap all the general information um word came out from school services this week that state budget the LA legislative analyst

067office says it's about 19 billion less than what the governor had projected in January um so it's going to be really interesting here with the May Revis which normally comes out about May 15 in terms of what what uh what the governor is going to do about that what the plan is going to be moving forward legislature um other things that are happening right now are just um kind of even preparing for next year so Ela adoption Material supplies coming forward helping out with that with the with a group ordering new TK Furniture um I know Dr Prader submitted a letter on behalf of our school district and hopefully board members will follow suit um just letting legislature know and the governor know that um you know and when I started really putting it together

068it's you know the impact of TK is about 20 million to 25 million probably in facilities needs um and then from an ongoing cost standpoint probably three and a half million um on an annual basis so kind of an unfunded mandate just to to us right in San Louis Coastal and so um those are things we'll continue to share and and give that information great program for kids great for um families right those types of things and and for our students long term but um it is a it's something that definitely is a huge cost for our school district that that goes into it so um and for us it is unfunded um and then lastly also for me working with all the child care organizations so gearing a for summer school of course using

069ELO funds um students and parents are are able to have a 9-hour a day program all summer right so it's really a huge thing for kids and families and of course we have a fantastic Golden Bell winning summer program that uh that our team has put together um and so we are super fortunate to have the YMCA the city of San L vispo and the City of Mora Bay who work with us to provide that care um both before and after school for summer school um and they also provide all day care for our TK students and that is all funded through ELO so um it'll be really you know the May Revis just to you know hopefully that's something that um that the governor prioritizes um because it it's really the funding source that

070keeps those programs alive um we also in the fall uh provide those same Services uh before and after school care for all of our English Learners economic disadvantage students and our foster homeless youth so that is a year-long um program for those students um and again I think is very helpful and influential to our families who are are trying to you know maintain and and have a a safe and and a great place for the kids to be so again kudos to those organizations for helping us do that thank you unfunded mandates are the Bugaboo of public education thanks for um pointing that out uh educational services update you know before uh Miss Yasha take that U piece of the agenda I just like to in the spirit of this um um as you know

071the the Stan Louis abiso International Film Festival was taking place recently and it was absolutely phenomenal but one of the things that jumped out to me was that our two Comprehensive High Schools so moralay high and sloh high had participants who submitted their own films that they created and it was ini initially I thought you know it must be coming from you know the staff and and encouraging them to do this which there's part of that but um I also just want to shout out give a shout out to Mr Buckman and I'm gonna give him a shout out because um he's quietly behind the scenes helping advocate for these films and um I don't know exactly all the the stuff that's happening but what I do know is he's really behind their encouraging um

072uh involvement in the film festival among our students and I just want to give him a shout out for that so thank you Mr Buckman um also here at the end of the year it is so exciting for me being new in my role seeing the culmination of a lot of projects and the great hope as we start planning for next fall as well but some of the things we're working on in my department include I participated in the inclusion and belonging steering committee so that's the San L abiso County Office of Education group that is leading the inclusion and belonging work related to equity diversity inclusion I'm both participating as a learner but also sitting on the steering committee with Dr crater and Miss shefer um I held meetings with board members we held

073lcap planning sessions student services planning sessions with Mrs gold and members of her Department I visited sites we're working a lot as Ryan mentioned on library and instructional materials management our asset management with all the upcoming incoming English language arts adoption and the shift to Aries um we held a couple of principal meetings there's been some board policy subcommittee meeting we held we also had our open enrollment lotteries for peach Elementary and Pacho Elementary I got to attend the the Good Morning Slow put on by the Chamber of Commerce with Dr Prader where we got to speak about uh YouTube and technology in our district I attended the student Senate meeting slct meetings Lancer mascot committee had their uh final meeting as well and they'll be presenting to you in the board here in June

074and we were also interviewing for the secondary director and making the selection uh as well so lots of exciting fun things looking back and looking forward at the same time I feel like Janice that God that Greek god that's looking both directions in January I'm just doing it a few months behind in May well you're giving a you're you're right up there with the student reports on everything you're doing so thank you all right um measures the update Mr Pinkerton yeah um again biweekly architect meetings with staff project managers we have released Le by contractors attending those as well um we're beginning to see some gmps come in so we have two denied on the board docket um for the board to hopefully approve and review um and it's it's been an interesting dynamic because

075as we go through this process too and I'll share more to our next um uh study session from measure C but but we're we're doing kind of a a multiphase look right we we have the contractor gives us a GMP we um kind of an initial blush we have a cost estimate done by an outside cost estimate company as well to kind of compare and now seeing this these final gmps come in so you just kind of charting that seeing where they come in um some things kind of right on right as as expected um other things a little bit higher than expected and so we're going to have to look at that adjust as we move through um these two tonight pretty much as expected um one that's coming forward is the uh redoing

076the district parking lot all the asphalt and the road uh from slow High J2 that whole area um came in higher than expected in terms of looking at overall but also I'll share that when it comes forward and kind of the you know the square footage costs um definitely summer work becomes very escalated so when you do things in summer in summer projects right because that's when a lot of contractors are busy because there's a lot of projects in summer um in particular with school district contracts um so we'll again we'll continue to monitor that share those information with the board um and we have the the two tonight for our temp housing at Bishop PE and seal Smith thank you I oh Mr Block I hadn't seen you back there very s thank you

077uh next is a resolution for to expressing our Employee Appreciation thank you yeah absolutely I have the privilege tonight of honoring the staff of Stan Louis Coastal uh with the uh resolution uh appreciating appreciation of St Louis Coastal Unified School District employees whereas the St Louis Coastal UniFi ified School District Board of Education believes that every student has the right to access high quality educational programs to further their academic and personal success and whereas the Stan Louis Coastal Unified School District Board of Education believes that quality educational programs are made possible thanks to the dedicated talented Innovative and hardworking Educators and support staff who have chosen Public Service as their calling and whereas the San Louis Coastal Unified School District Board of Education acknowledges the extensive skill and effort required to provide individualized educational opportunities

078for all students and whereas the San Louis Coastal Unified School District Board of Education is fortunate to have a team of skilled Educators staff and administrators who provide students with valuable guidance support and encouragement toward helping students become tomorrow's leaders and whereas the San Louis Coastal Unified School District Board of Education is proud to recognize the the dedication and commitment to Excellence displayed by the team and whereas the San Louis Coastal Unified School District Board of Education believes that the sanis coastal Unified School District team serves as a model of public service and pride for our community and whereas the sanis coastal Unified School District Board of Education believes that such a team deserves the Gratitude respect respect and recognition from the board students parents in the entire Community now therefore it be it resolved

079that the San Louis Coastal Unified School District Board of Education proudly proclaims the month of May 2024 as Employee Appreciation month to include the California day of the teacher today Tuesday May 7th 2024 the week of classified employees May 19th through 2025 or through 25 2024 school lunch hero day Monday May 6th 2024 and recogn recognition of confidential support and administrative staff in making this declaration the board honors the San Louis Coastal Unified School District team for dedicating their lives in service to promoting the success of our children and our community thank you I it's it's great that we um that today is day as a teacher and we' had them celebrate by being here with us tonight making presentations but we do we are most appreciative I don't know if any um any other

080comments from the board but I've noticed driving around town all the signs showing appreciation and I know that staff lounges have been full of treats brought in by appreciative families and and it's wonderful to see to see the outpouring that is felt year round I Believe by most uh most of our families in our district but U looking for it's wonderful to have the opportunity to express it um this is an oh miss miss Hinton um yeah as a former teacher I just want to say we underestimate how much the teachers have to do and it increases every year because there's more and more things that are required of teachers as time goes on so I know that they uh this this dis this District in particular has very dedicated employees and we're just really

081proud of all our teachers today and this month and before I and just to add on to express our thanks to all staff to classified staff I know that um there are people in this room looking at Miss Dawson who was uh who makes my job up here possible easier um and it's a joy to collaborate with people throughout the district with our classified certificated you know with all staff um so uh Mr Banfield well are we ready to make i' like to go to the public and see if anyone uh present has any any public comment see none on I'll ask Miss Dawson about on Zoom all right Mr Banfield I would propose that we adopt resolution 20- 23-24 second in honor of all staff that supports our children's education in our district I

082second it and also want to appreciate all the staff including teachers right we have a motion by uh Mr Banfield and the second by Miss Hinton we will vote uh Mr Banfield yes Miss Miss Hinton yes Mr Buckman yes Mr Clawson yes yes or Miss Roger you want to be Mr I his your voice is a little different Mr I said Mr Clawson CLA and Rogers yeah so similar Miss Roger Brian could answer Brian could answer for you I don't know uh she she says yes okay thank Mr rer yes oh well this makes me feel better about my beginning of the meeting tonight all right this motion carries thank you thanks Mr Block for presenting that hey our next item is uh 10.01 Avid report of progress and support good evening I'm Jane Holly

083you normally see me in my capacity as a secondary curriculum tosa but I'm also the Avid district coordinator and I'm so excited to say we have some of our Avid family members here tonight who will uh share this presentation uh with me I call them a family because even though Avid stands for advancement via individual determination we believe that everyone is part of a family and we all together um and that we may walk through doors but we leave those doors open and bring people in behind us and so um thank you for having us here tonight we're going to celebrate some of the work done um by the Avid teachers and students this year as well as give you some programmatic updates thank you we go so Avid is a program that helps close

084the opportunity gap for first generation college students and students from other underrepresented groups at 4year universities by providing support such as academic and counseling um supports uh positive peer Community is a really important part of the AVID program um we teach students habits that help them to be successful academically and also in life we also take our students on College field trips to um help Inspire them to see what college campus life is like if they've not gotten to visit those places before and to start making informed decisions about where they may attend college someday so to really get to see the differences between a campus that's in a large City versus a rural area or um a campus with a high student population versus a smaller campus we also offer our Avid students leadership

085opportunities I think that's a wonderful part of our program that our students are leaders and they're seen that way um and you'll get to hear from some of our student leaders tonight also we offer support for the college application process and also scholarship and financial aid so we on board our students hopefully in the 7eventh grade although we do bring students on all the way up through 11th grade um and so in those earlier years we're really building those skills for students to be successful in school to get involved in extracurricular activities um and to see themselves as confident energetic leaders on our campuses um and then as we get closer to the end of high school really looking at making our students competitive um for the college application process and prepared for entering College

086we also support our students with family engagement and really thinking about how to um you know teach our families the opportunity knowledge you need as you navigate the system of the University as well so this is how students qualify for Avid they meet one of the following so our students are academically on an A through G track right they're doing well and they're rigorous courses they may be the first in their family to attend college that's the majority of our Avid students they're from a historically underserved group at fouryear universities maybe from a low-income background or have some other kind of special circumstance so we're really looking at supporting these students on their educational journey through Secondary School preparing them for the college experience as well um and our Avid students are not only academically

087prepared they are also um excellent examples of um students who are involved in their campuses I am going to get the right direction okay um this is our Avid student enrollment for this year I want to complement our sites on growing our program that's been one of our main goals is to recruit more students into Avid because we believe it's beneficial for our student population and also we have student students who would qualify that we believe were not already serving right so we're trying to pull more students into our Avid courses at Laguna we have two sections a seventh and an eighth grade that we're hoping to expand next year Los sosos middle school has done an excellent job of adding a third section of avid so they're just bursting at the seams and and

088bringing those students up to Morrow Bay High as well slow high is growing we're at four sections maybe a potential fifth section next year we're looking at and then Moro high is truly bursting at the seams with 120 students in four sections so um just really want to compliment Moro High and the effort that they have done over the past couple of years to um recruit more students into their program good evening um I have the pleasure of working with Jane and when Jane's up here speaking and she's talking about the AVID program I want to realize um that recruitment process that's going on is this person that's standing right beside me when she's putting in countless evenings um going to Pacho Elementary School Hawthorne Elementary School CL Smith uh to name but a few

089uh and meeting with parents and recruiting sixth grade students to be part of the AVID program uh the work that she does um it does not go unnoticed by any of us and I would also say that there's probably a few of us in this room who would have been probably an avid student uh in our day if you think about the the entrance requirement and that journey and I know many of you and I know some of the people behind me and when we have an opportunity to celebrate our staff when we see Blair back there as a teacher at moral Bay High School and Kyle back there as a teacher from s Louis high they just represent so many of our amazing teachers who really truly believe in our program when Jane says

090our hope is to increase our Avid numbers it's not our hope it is our reality we will increase our numbers um one of the the pieces of the puzzle that we always talk about is the data piece how do we on board our students in those Middle grades to have experiences at an accelerated path to give them opportunities to be College ready but we've changed that conversation over the last few years and I it's really intentional not only do we want them to be College ready we have to make them College competitive it's a simple as that if you have an opportunity there was an article in New York Times this past week on the opinion section it was about three pages long and it gave startling statistics about how competitive the college application process

091is unrelated to Avid but I just want to share with you did you know that in 2002 the number of perfect scores in the United States on the ACT was 134 think about that only 134 students scored a perfect score on the ACT in 202 in 2022 perfect score over 2700 kind of amazing right and when you ask yourself how did that happen that's preparation access to tutors access to extra support well the work we're doing in St Louis Coastal is along that same line when we think about the enrollment in an accelerated and advanced courses in math and Middle School in a language arts at middle school this is where the work needs to get done as we link our elementary schools through our middle schools and into our high schools so I compliment

092the work at LOM and I compliment the work at Lambs but we still have work to do following James lead here at the high school level the challenge at the high school level is subtle but yet not so subtle we have to increase the opportunities for our students who are in Avid to be in accelerated prepared courses to make them College competitive with other applicants think about that in the ninth grade we want to make sure that our students are enrolled whenever possible in an honors level course at least one by the 10th grade we want to increase that opportunity whether that be honors geometry it could be advanced placement world history it could be an advanc placement art history maybe a biology class we need to have that exposure to the college level competitive

093courses that makes our students uh very powerful and strong candidates as they apply to college the junior year as you know is so so important and these are the data points to show how many of our Avid students are involved or enrolled in at least one honors Andor AP course in their specific grade levels because again the college entrance requirement looks at their sophomore and their junior years primarily as College competitive students and then obviously preparing them as they transition into the 12th grade it's important that we understand the complexity of it the a through G but also the competitive nature of being involved in the advanced placement and our honors courses in addition to our Avid classrooms um this year has been our calply College core tutors so you may have heard of our

094College core students who have been working with Elementary Athletics we also have approximately 20 calpoly students tutoring inside of our Avid classrooms and they've been a major support to our students many of those same calpoly College core students themselves were first generation some of them were Avid students and so it's been fantastic to have them for the academic support but also just that really realistic this is how college is for us right like this is what it's like to be as a a first generation college student on the calpo campus and so to have that partnership has been wonderful and my hope is to continue it into next year now we're going to begin with our student uh produced slides unfortunately our middle schools were not able to make it here tonight but our middle

095school students did create the slides for you and shared some information with me that I would like to share with you so you can see lagona Middle School's AVID program here um what I want to really celebrate about their program this year is their commitment to really bringing in career focused activities and experiences for students so recently they went to calply and partnered with the Society of Hispanic Engineers as well as the manufacturing engineering department to do handson activities that were stem focused with our students so part of avid is not only preparing students for college but also thinking about where is college going to get you you're going to prepare for a career so how can we expose students to different careers or Majors throughout High School and middle school to think about what

096they might love to do um and what they might want to do after postsecondary education Los sosos middle school has been very busy this year and um I want to be complimentary of that team not only for recruiting so many additional Avid students but really for leaning into Equity work and inclusion work on their site their Avid students run um like schoolwide events uh specifically this year they ran the Hispanic heritage and Filipino Heritage celebrations for their entire school and they are really seen as a leadership group on campus in addition to all of the things that they're doing in their Avid classroom and then tonight I would like to invite up um Mr Kyle Harmon and a couple of his students who he'll introduce Kyle teaches all of our Avid SE at slow high

097right now he's been a part of avid for quite a few years and is really doing a phenomenal job good evening my name is Kyle Haron I like Jane said I do teach all four sections of avid um this is my seventh year being involved in the AVID program um at SLO High I've worn quite a few hats over my eight years um as a head varsity coach farsy assistant coach biology chemistry microbiology go on with science classes um I can say that Abid is by far the most rewarding meaningful teaching I've ever done and it's one that I wish to be continuing for the remainder of my career um I do want to highlight just a couple things from the AVID program standpoint at slow high this year and then I'm going to turn

098it over to my two wonderful students um that have joined us tonight so with teaching all four sections it's really been a unique perspective on the student experience at slow High and leaning into the student voice and leaning into the student experience has really been one that's been um meaningful and life-changing to me and we talk a lot about equity and empowerment and I can stand before you and say that this AVID program is equity and empowerment for our students and it's one that I really thank you for supporting as a school board and it's one that I really thank you for always being in communication and coming to some of our events um this year our seniors participated in mock scholarship interviews which we invited Mr uner and other school board members and District

099staff and all of them participated in mock scholarship interviews and in these scholarship interviews they asked real questions and that paid off dividends to them when they went through real scholarship interviews this year and I'm happy to report that out of all 22 seniors for Avid they were all accepted into at least one four-year University with most of them being accepted between four and eight um fouryear universities so really amazing in group thank you and um with that being said those students they really did show up every day and we talk a lot about extra support and I know we have some parents on the school board with seniors right now and the simplified in air quotes FAFSA this year has been a unique challenge for students with parents without Social Security numbers and I

100know that without Avid and without the programmatic support from Miss Holly our student uh our counselors our wonderful career counselor that it would not be something that would have been very easy to obtain but happy to report that all of them should be good to go and receiving financial aid packages in the coming weeks for their University um for the juniors sophomores and freshmen we focused on a lot of things this year I just want to highlight one big eye opening experience was a philosophical chair conversation on school equity and giving voices to students on Equity issues that's seeing on campus with actual Solutions and I'm standing with two students that were instrumental in those conversations with a junior class and they're so instrumental within that conversation that they decided to run um for ASB

101and with our student um government and happy to report that beside me I have next year's ASV president and next year's ASB activities commissioner so so that's enough hearing for me um I would like to introduce Valeria and Linda they're going to tell you a little bit about Avid and what it means to them as students good evening everyone my name is Linda roas um I've been an avid student since seventh grade so I've been in the program for a while um one of the things I really value about Avid is that we truly are a family and so with that being said we've all kind of been with each other since seventh grade and we've grown with each other and learned with each other um and I think a really valuable aspect about avot

102is that a lot of us don't have the same resources at home that our other peers do and so Avid really provides that support that one-on-one conversations those exposures to scholarship opportunities and um College and Career exploration and so it's really getting was prepared for that next step in life to further our education to have those opportunities that maybe our parents didn't have and so I think a lot of that is very valuable to have we made a a slide that we all the Avid class filled out for us we all sat down and talked about what Avid meant and we have some of our idea of the definition of avid and for a we highlighted as the ambitious to succeed so we all have that passion to be able to know or know what

103we're going to do and make sure that we want to do it and everyone supports each other and that's something that's really helpful having um for V we did a variety of memories created like Linda said a lot of us have been together since seventh grade so having to come this far it's been really great having a family that supports you in school um we've also had new students come in and it's also fun introducing them and welcoming them to an avid family so they feel that support as well and then we have I improv studying um we have a lot of different strategies and a lot of different things that we do in order to improve our studying like fsgs in tutorials like C call poly tutors who are coming and are helping us

104with different homeworks I know sometimes we get stuck and they're really there for help us and then as well as every other student who has similar classes for dawe determination to prepare for our future it's very important for us that we know what we want to do and that we want to do it and be able to succeed and a it is a great resource for that because it provides us with a lot of stuff that we could do to help us thank you great job slow High um now I want to invite up um Mrs Blair Brinkman and her students Blair is our Avid senior teacher at Moro Bay High she's also the Avid site coordinator so she does a phenomenal job supporting all of the other Avid teachers at Moro Bay High which

105are a great team like they are just always working together and collaborating um and so Blair is going to share with you some program highlights from Moro Bay High and her students will speak to them as well Hello nice to see everyone my name is Blair Brinkman and I teach Avid sociology psychology and English 12 at Morrow Bay High School I am also the Avid site coordinator and I've been in that role for the last two years um Avid has brought um more joy to my life than I could explain um I absolutely love my students and I'm up here you guys um and the Avid students in particular um hold a very soft spot in my heart because um they do things that just blow my mind and it's really incredible um Jane touched

106upon a couple of the things that I was going to talk about but I'll just touch upon them quickly when I joined our Avid family at Morrow Bay High School I think and don't quote me on this but we had about 34 or 36 students in our AVID program so s years ago um I have had the seniors the last five years my first graduating class had five Avid seniors in it um I'm happy to report that this year we have grown the program to 120 students and I have 27 Avid seniors um all of them have applied to multiple schools um and Maddie is going to give us a little more detail about that um and have applied to local and Statewide scholarships as well um I think I'm going to introduce my students

107and let them kind of take it away and tell you more details about our program but I also would like to say thank you so much for all of the support you guys have given us um we couldn't do it without you and we couldn't do it without Miss Holly's support as well as um other community members that have come in and give in countless hours um as well as help to fund our application process and more um so without further Ado I have atalie and Maddie here to tell us a little bit more about Moro High's AVID program hi my name is Natalie udio and I'm currently a 11th grader at moral Bay High and this is my second year in Abid and honestly it's really helped me a lot and I've gotten a

108lot of support from my Avid teachers and I've got to know like um so many other students in Abid and some things that we've done um or that we do are tutorials and we do those weekly and it really helps everyone and like um um you get the support you need in like class you're struggling with and this year we've had a cly tutors which have helped a lot of us by getting the support we need and the help we need in classes that we were struggling with and for me that has helped me do better in classes that I was kind of like doing bad in and I've been doing better since I've joined Abit because of the support I've gotten from everyone and and um it's helped a lot in math because a

109lot of students have been struggling with math and it and the tutors and just the students in general helping each other have um has helped aot and then we have fun fridays which take which we do each Friday and our Avid teachers come up with activities that we do that as a whole Avid class and it builds a sense of family you get to know each other better and you um the activities we do um like collaborating and it has a little bit of competition in it and overall we have a great time doing these activities and the most recent one we've done was the chalk art and it was really fun because everyone did like piece of art and then everyone was everyone had a good time and yeah thank you thanks very much

110good afternoon I'm Maddie Plumley I'm a senior at moral Bay I have been in the Abid program for two years but this is my first year at moral Bay and it's definitely experienc walking into to a classroom that's all seniors who've been doing this since seventh grade and I have it but I wouldn't change it for anything so I'm going to start off with a fact that's really cool about our AVID program especially our seniors um we sent out over 150 college applications and received over a hundred acceptances and that truly would not be possible without our AVID program so I'm going to touch base on our college tours we've went on two this year one overnight which was in the fall and one day trip which was in the spring for our overnight trip

111we got to go to Cal Berkeley CSU East Bay St Mary's College and Santa Clara University for our day trip in the spring we went to Fresno Fresno Pacific and Fresno State um my personal experience is I kind of walked into both of those kind of having idea of where I wanted to go I'm from the valley and always wanted to go to Fresno State um but for me it was actually being on the campus that solidified that for me so without this tour I would have not committed to Fresno State but now I'm going and so it's because of the AVID program that I get to go um and then with these college tours it doesn't just help seniors for a lot of our tours it was all different grade levels um and so

112it helped every grade level really decide what environment they wanted to be around what kind of people they wanted to be around Majors Etc so a lot of students came back just really having a good understanding of what they wanted to do and what career path they wanted to go down um I'm really thankful for this trip um it was a really awesome experience um something I'm next going to talk about is our mock interview um this was strictly for like kind of getting a sense of what it's like I mean we're seniors but you know a lot of us don't have a job um and so it was really really awesome it was for our scholarships and it was a great way to really connect with our community at moral Bay I talked to

113Tyler Hoy who I've known since I've attended moral Bay but I got to talk with him on a deeper level and the same for him and it was a really awesome experience um at that time I had a job but I got that job through like a family friend where the job that I currently have now I did have to go through an interview and I probably would have not gotten the job if I didn't do the mock interview so that was really awesome um and then for me something I just kind of wanted for you guys to know is that for me Avid is so incredibly important for all students and I hope it's G to make me emotional um Avid is truly family and I don't think I would be the person or

114the student I am today without avid so it's really sad graduating and having to leave everyone but I hope that we can continue to show students how important of it is yeah thank you thank you so much um the Avid students and teachers are super inspiring to me they're the ones out there doing all of the hard work and we wanted to celebrate some of that tonight you can see here on on the right side is our class of 2024 so this year's senior class they're still waiting on financial aid packages and so on so we don't know quite yet where they're committing to but look at all of these amazing colleges they've been accepted to they've done the work they've applied um thank you to the San Louis Coastal Education Foundation for funding those

115college applications it if you have a senior or you know a senior just applying for college can be a barrier it adds up and you need options right so that's been super helpful for our students to really expand Beyond safety schools to really apply to those reach schools and they're getting in they're doing a great job um and so we want to continue that College goinging culture but as Leslie said earlier tonight our Avid students have to be competitive because college in the United States is expensive and we need them to do well with financial aid with scholarships like that can be a barrier we can get our students to the door of college but we know that students who are able to go to four-year University right away tend to matriculate um on time

116of course our students do well at junior colleges too but we want to be able to get them into that fouryear University experience as well and sometimes that barrier can be Financial when Jane and I were working on this as a presentation we wanted to intentionally put the data point on the slide on the left hand side and to call it out because this is the challenge that we have ahead it truly will take a family and a commitment from everyone when we look at our seniors and when they're doing the application process we try and Inspire them and support them to do college applications the reality is they do the college applications they get accepted and they're unable to make that next step and we put this slide intentionally together for you to see

117where did our 23 graduates go and it's a celebration that they're ready but the challenge is how do we make sure that they're able to do and there's no one easy solution for that it's going to be a challenge for all of us but my advocacy would be this we have to start at an earlier age we have to start at sixth grade we have to work in seventh grade and eighth grade we have to create agency earlier in our students and our Avid students especially that they can absolutely see themselves as a 10th 11th and 12th grader who can absolutely make that next step period end of story by getting them to the 12th grade and supporting them in their college application process we're giving them like a a little taste of what could

118be possible but the reality is respectfully they take the quest of promise and they go to Questa and that's done enough for us so my ask would be how do we keep developing and building over the years to come next slide Jane some celebrations of our program we've mentioned is our students are prepared for rigorous courses they're competitive for college admissions we work with students wherever they start and help them grow um and all of our sites have done really well with that this year adding that third section at loms um that emphasizes supporting students with academic language acquisition that third section has mainly English Learners um and so we really want to support um that community at our schools within our Avid programs and if we've tried to build that in um more int

119Ally over the last two years increasing Avent student enrollment you can see a highlight on Moray high and slow high like they're really um bringing students to their program because the students can see how great it is um and then also increasing Avid student participation in leadership and extracurricular activities um and then our next steps is just to continue enrollment in advanced and accelerated courses at the middle school level and advanc placement and honors courses at the high school level um the difference is that um AP courses and honors courses at high school or Open Access so a student can choose to take it um whereas at the middle school level there is um qualifications for that so we see our um Avid students kind of coming to high school and then really seeing themselves

120in that advanced placement space because um they can enter in right um and their teachers are really supporting and advocating for them to do that we'd like to offer additional course sections as we recruit more students and we really want to find ways to financially support Avid students with the costs of college in some sort of way like Leslie mentioned um you know Questa is a choice many of our students make because it is the financial option for them and many of our students matriculate and go and graduate from a four-year University and that's a great path for a lot of students but also know many of our students would go to a four-year University if there was not a financial barrier and that and that is just kind of how the system is in

121the United States right now so we want to think about how we can support our students through that additionally figuring out ways to support our students between that transition from Questa to a four-year University is really important for us um also develop family engagement and education opportunities particularly around financial aid that's a scary process for a lot of families and so even something like a $4,000 Gap can seem insurmountable but if we have really strong education around those um areas we can help our parents figure out ways to support their students and then also we're very excited to host an avid Regional pathway professional learning event that's open Nationwide but we're hoping to take lots of our teachers at Morrow Bay High School in October um to highlight the work that's being done in our

122Avid programs and especially more OB High um then so thank you so much for your support of the AVID program as you've heard from everybody tonight we believe in it because we know it works for students um and so we want to just continue to grow opportunities for our students because they deserve it thank you thank you for that presentation I'm going to go to the public see if anyone would like to address this on this see no one um thank you Mark aming um anyone on Zoom Miss Dawson all right and we'll come to the board I see Miss Hinton followed by Mr bfield oh it's wonderful to see the list of colleges where the class of 2024 has have been accepted and in comparison with the class of 2023 which we already know

123where they're attending did you not put the numbers on there there because it's not clear completely where they're going to end up it's not F all of the acceptances haven't been finalized yet and that's why I didn't put in numbers and also they haven't all committed yet because the FAFSA is behind the the normal time this year um so we'll know and we um we take the data on that so we'll have it for the following year okay and also so Quest is not mentioned for the class of 20 24 but will it will some students end up going there yeah absolutely and our Avid students will apply to Questa if they've not already done so um and they'll get into Questa so that will be um a place that many of our students will

124choose next year thank you Mr bamfield yes um great presentation and the program seems to be generating a lot of success I had a question though what is AG uh qualified track the a3g qualified track is the CSU system that asks our students to be able to complete a certain number of courses in a certain period of time to be College ready we've done our presentations around our a3g completion rates as a district and a school sites uh in previous presentations but that's basically the colleges telling us that they would like to see those students taking four years of English three plus years of math preferably three plus years of Science and on so each one of those letters has a specific category thanks um Mr Clawson and Mr so first of all the metrics

125are really exciting in the program just it's great presentation and really great progress uh I wanted to touch on the topic you brought up just about the cost of fouryear Education um I guess two questions do you have a read on the order magnitude of that Financial challenge to support our Avid community on top of financial aid that's available and have you seen have you seen other communities solve that problem at all through private support or other support I mean it's a really important question but a hard one possibly yeah and it's a great question and I'll lean on Kyle as well here in a moment but just from an a perspective of of several years I mean the cost differential as Jane alluded to I mean I could name some students who wanted to

126go to San Jose State and they got accepted at San Jose State but the cost of living for them to make that move $10,000 $12,000 was a differential between them staying at qua and never accepting that spot at San Jose State simple as that and and that's tough when you see a student in that kind of situation who's done everything to get there so the the aggregate I mean you could be talking anywhere between1 to $150,000 a year commitment from a districtwide perspective about our graduating seniors to be able to make up that differential and and sometimes the FASA allows for some funds to be utilized but as we said it could be just a metric of a few thousand dollars which so some is an impossible challenge to be honest Kyle anything to add

127so I've done this a few times with seniors this is my third senior um Avid class so just in general terms when the students are applying for FAFSA they're really applying to two Grant systems the Federal pel grant system and then for us in state of California The Cow Grant system and the Cow Grant stays within the state so if you go to a California state school and you qualify GPA wise and financial aid wise um with parent AGI and income then you get a maximum if you attend a CSU of around $6,500 a year and if you're attending a UC around $122,000 a year and the purpose of that is to cover tuition and that base fee and the maximum federal amount that the students would get this year is around 7500 per year

128now not all our students are going to qualify for the maximum faasa amount that amount to qualify for federal maximum federal a is really low um we're talking right about the federal poverty line um for a family four family five that could be $3,000 $40,000 a year so a lot of our students are going into it with most of tuition costs covered um with the federal and state Grant where the students are really getting into it is those other costs right the ruin board that's $1 13,000 to $18,000 year depending on the school that's a huge cost for any parent just say hey it's $188,000 we don't have anymore um so that's a big big big thing we are really lucky in our community that we do have cowply as a fantastic option um a

129lot of students do apply they get accepted and they attend because a lot of them are able to live at home right so we are in a really unique situation to have cowply there but as we know a lot of us parents in this community some other students don't want to stay home right they want to leave and go outside their community and explore other things and so um in short to answer your question Mr Clon I would say on average it's around 10 to $18,000 year a year and that's mostly going to be for students that don't qualify for a federal aid a maximum amount but they'll qualify for some and a lot of that um windfall is going to be in loans either The Parent PLUS Loan which is going to carry a

130little bit higher of interest rate that parents need to sign on to and the students can take out loans and that's only $5,500 a year one of which is subsidized and one of which is unsubsidized so when it comes to the cost it really comes down to you know um how can we support fill on the gap between what does the government give us in Grants and then what is the University's charging so to the second part I mean are there examples out there of how that problem's been solved I mean that seems if you said $10,000 a student and you've got you know 60 graduating in a year and then they go for four years you're talking about um a significant amount of money right so we do have students that apply and get

131scholarships right that's why Us in Mor Bay we took it so seriously on doing mock scholarship interviews um our Career Centers do an amazing job with providing those names of those scholarships we have the local scholarship fund um with County we have the slow High scholarships we have the mor Bay scholarships right um there's some scholarships that are renewable so we're talking $5,000 a year for four years if they meet a GPA requirement and we have had a students as as far as I have known in the senior class have got one of those renewable scholarships the senior class I think there's two um slow High seniors to have those renewable scholarships but but when we apply for scholarships right it's all a percentage game you apply to a thousand scholarships you might hear back

132from 50 right and then those National scholarships that pool is so large um that if our students are not hyperco competitive with their classes their extracurriculars all the things that some of students do not have the time to do it's going to make them less competitive on that national scale for scholarships I don't know if that answered your question fully or not no I mean that provides perspective also I think it's just a big challenge yeah I I just wanted to say that um listening to you all and listening to our students really really reminds me that what you're doing is you're you're encouraging a mindset of going to college a mindset of being successful in your life you know um and and and when I was growing up I and I'm trying to figure

133out how to make this work but I remember talking to one of my friends when I was in sixth or seventh grade and I I I knew I was going to college I knew I had to go to college that was just what I was going to do and he told me he wasn't going to college and I couldn't believe it you know and and and I know that we have students that are out there that can't believe they're going to do this what we're doing is we're telling them not only can we we trust you we believe in you you can do this and we're going to give you the skills that are going to help you move forward and create your dreams and make a difference in your lives and probably the lives

134of other people um and then give back to the communities right so I just think the work the work you and this the the other teachers are doing is it's just a Gods it's a blessing right so thank you all well I Echo those sentiments Mr anger very well said and yes you're doing a wonderful um service through Avid I wanted to since Mr Clawson brought up expenses I wanted to say I have some knowledge of the cost of those textbooks once they get there and that it's way way out of sight and over the top and I wondered if there was a program for getting the books you know to help the kids get the books at the best price I know that if you can get them on Amazon at the off peak

135season rather than when everybody is demanding them that you'll get a much better price if something could be arranged to uh acquire textbooks that are needed for courses you know that they're going to need to take anything like that that could help help them because those textbooks are going to be um kind of a deal breaker sometimes too going to college sometimes they use their scholarships specifically for that um that are created for that purpose I know that there's a lot of textbook book rental companies now too because it reduces the cost um and also even I as a college student um shared text books right so like one of us bought one another one bought the other and then we just swapped it um but I think that's a great idea to continue to

136think about how we can support our students with all of those like it's not a little cost but compared to tuition you know those things rack up too so that's a great idea right being proactive with um finding out what the courses going to be and then buying them way early would be a great help for the price on Amazon I want to commend you for all of you who spoken us to us tonight I know the students are gone and Mr scaly peeking around back there for the increase in in um in participation at Moray high but your passion for this subject just glows off of you it just resonates and it and that's what it takes I think you will be the reason these students become part of avid and remain and that

137work is is so very important so thank you thank you for for what you've done for the presentation for the passion you're instilling in your students thank you um let let's take a little break um it's 88:13 according to my computer which uh so if we could all be back by 825 um that would be great thank you e e e all right let's see good evening everyone um I'm oh too far too far all right our next item is H 10.02 review of school accountability report cards Miss Yasha good evening board um I am here to talk with you about understanding the school accountability report cards here in San Louis Coastal unified the school accountability report cards also nicked named the sarc um have been required since 1998 um actually the legislation on the

138right hand box it goes all the way back to 1988 and they were begun as a way as accountability is there because the legislature and and CDE were trying to find a way to report to our communities in a standardized fashion how schools were being successful or not being successful with the students that they serve and to that end when each school was making up their own report and Reporting on different items it was very difficult to compare the outcomes of students in schools and so um they started to require over time through different legislative actions different elements that were required to be reported on and those are the demographic data safety and climate academic data as collected from the state test the Casp now it used to be STAR testing before school completion rates

139that means graduation rates class sizes teacher staff information curriculum and instruction description postsecondary preparation information that's related to CTE and the a through G completion and they also started to include fiscal and expenditure data the way it works is CDE uh makes our school accountability report card data available through the various computer programs so we're required to turn in reports through our are student information system into Cal pads for example and then they turn around and return that data to us to put in our sarc California Department of Education now provides a standardized blank sarc template that Valerie uh in my office helps each School fill out out and each year annually by February 1st you the school board approve those sarks and they get placed on our web page um for public review and

140consumption the sarc template is based on the eight priorities there on the left that the state school board has set as all of the areas of priority focus and many of them do already of course line up with things we here in San Louis Coastal are focused on and then on the right are currently the list of all the different tables that are required to be in the sarks so the way the process works each year is we are developing both an English and a Spanish School accountability report card for every school in our district and it starts in September October of each year CDE gives us the template for 2324 for this school year and then in October as I stated my my department migrates the data into the new templates and in November

141the templates get handed out to each School principal to update the narrative elements of the sarc that they can revise and edit so some of the sarc data is already predetermined by the state and we're just plugging in numbers they have given to us and some of the information is crafted by our principles and can be updated annually but it is rather limited the part that our principles actually contribute to is the Mission Vision and the goals that the school is going to be working on each year and then we talked about how sarks are completed and improved by the Board of Education in j January to be posted to the public by February 1st and this was already done this year in January 16th of 2024 but one of the confusing elements is sarc

142data is always a year in aers it's in Reverse so the 2324 sarc is based on data mostly from the previous year 2223 and it does have some information from even the year before that 20 22 so the SS run a little bit um behind in data so we try and make our SS very readily available to all of our community members there are multiple ways to get a sarc for your school they are posted to our slcusd website um under SARS also if you go to any of our schools web pages and click on the about the school button they're also housed there also if a parent just Googles CDE sarc they land on a page that they can type in their school name and it will bring up the school's sarc there and

143furthermore anyone can go into one of our school offices and request a copy for themselves in English or in Spanish so I'd like to share with you and the public some of the actual elements that are included in the SARS this example is from monar Grove Elementary and it begins with class sizes and you know we here in St Louis Coastal really pride ourselves especially post pandemic with all the increase in certificated staff much smaller class sizes than others in our area whenever possible we also have demographic data that describes the uh qualification of each of the students and these are called duplicated counts so obviously students might be counted in multiple categories here on the right table then there's a required section about the curriculum and instruction that we have here in San L

144Coastal and again this is an element that you all directly oversee in our Core Curriculum adoptions so you approve those for each subject as it goes through over time and then we're also required to share our academic data which is the Casp results are State Testing results which again you get to review multiple times throughout the school year in other presentations and they have it for English language arts Math and Science then there's a page about all of our conditions of learning which is teacher prep oparation and Human Resources data and this has information about how many teachers are fully credentialed how many years they've been assigned to the school are there any um teachers that are on permits or waivers and I wanted to stop a moment and explain to you we are very

145lucky in St Louis Coastal that for the large majority of our staff they are considered highly qualified and they do have full credentials to be working with the students that they're working with there are some limited times when teachers for example some of our CTE teachers at the high school level may be transitioning from a uh career field into becoming a teacher teaching a special subject area and they might be on the path or road to earning their credential but they may not have achieved it when they start teaching in that role and our district for the credentialing agency is required to still get an emergency permit meaning the person still has to be fingerprinted they have to agree to earn the credential within a certain amount of time but it just in this given

146instance at this moment they may not have their credential yet so that would be why down in the third box down on the left where it says permits and waivers or misassignments there might be some teachers listed there mostly related to like um the clad which is for a qualification for teaching elel students or CTE qualifications oh I skipped one box and on the right is our school safety and climate for learning information so these are like the different types of extra um in some places you know the different instructional areas that we teach our students like subject areas and do we have current available textbooks this is part of the every year you uh get to approve our Williams compliance report that Stephanie Shepard does meaning that we ensure we have enough curriculum and

147materials for all of the students in our school district which we do this one's exciting to me on the left it's about chronic absenteeism and as you know my department and our our principles have been working hard at reducing chronic AB cism over this school year and we've made some great uh strides you'll be seeing more good information on Friday in the Friday Focus but for school safety and climate learning information um it's looking at what types of students and their General absenteeism on the right is another area we've been paying close attention to its suspensions expulsions and we want to make sure that there's no disproportionality ity of any one student group being suspended or expelled more than any other student group and you know this is an area we're working on uh Mrs

148gold and I have the direct assistance and continuous Improvement monitoring plan with our student services department to increase our performance in this area to ensure that that students are not over likely to be suspended and we have alternative means of Correction and support rep first we're required to do a class-size report and we talked a little bit about that already as well as the teacher and staff information the um teacher and staff information lines can be a little bit misleading because for example down at the very near the bottom it says adaptive pe11 and for example adaptive PE is only for our students in special education that require access to PE with a specific adaptive PE teacher because every one of our schools has students that qualify for that program they get a tiny piece

149of the very few number of adaptive PE teachers if we have that we have across our district they are itinerant staff that work at multiple sites so it looks like a very funny little they have point one of a person similarly we are required to share out our fiscal and expenditure data and again you get way more detailed information to the public regularly on an ongoing basis from Ryan and Katie and Stephanie with our midar reports our actual reports our 10-year budget reports and in this one little box it's attempting to do the same kind of thing um to give an update to the community about how much money we're spending per pupil but unfortunately the way that those numbers are figured so it's important to note supplemental funds are the restricted dollars that we

150have such as special education dollars our Title One title two categorical program dollars that's what our supplemental funds are and then our expenditures P per pupil basic is the rest of our general funds that we have but because our schools have such significant um differences in the number of students that attend but some of the positions in our schools still cost the same amount of money it disproportionately gives some misleading information so let me give you an example delmare Elementary School with 250 kids has one principal and they make a certain amount of money so you take their salary and divide it by 250 students at seal Smith they also have exactly one principle but they have 500 students that that principal is serving and so you divide their salary by 500 and so it

151might appear that we're spending a much different number on each student in the school because of the way that this is being calculated it's also of course we here in St Louis Coastal want to pay attention to the dropout rate and graduation rates and another um interesting challenge related to this I was just talking to Mr D earlier in the week um the way that the state chooses to count or not count dropouts and graduation rates uh kind of changes over time uh for example we were talking about how what used to be for continuation schools a student had to be enrolled 90 days for them to count as a student and then count against them being gradu ated the state has removed that and said anyone who's been in your school any amount of

152time counts as one of the kids you must graduate which is great in terms of making sure no child falls through the cracks but it's also really hard to be held accountable for a student who may only attend your school a week because of the transient nature often of our alternative students and so so um the Dropout graduation rates here in St Louis Coastal are very high and very good compared to others in the area and we're very proud of that work and continue to strive to make sure no children fall through the cracks and finally we talk about our post secondary preparation information how many classes are offered for APS and how many students of the total population are in those classes again uh this is all information you have heard before and in

153our dashboard presentations you've heard these in our AP presentations earlier this year with Mr oconor so one of the questions that might come to mind is how is a sarc a school accountability report card different from the single plan for student achievement because they are both meant to be tools for continuous Improvement and I wanted to compare the two kind of directly the School accountability report cards are specifically with a lens towards parents and Community with information about each school they allow the public as I said at the beginning to evaluate schools using kind of the same metrics comparing attempting to compare apples to apples and not allowing districts to just highlight the thing they're really good at in the reports um School accountability report cards are an effective way for a school school to

154report on its progress towards its goals but I'd like to highlight that it is a particularly um post action sort of report it is looking backwards in time to report on what has been accomplished and it is not necessarily a forward in time looking document that's making the vision and hopes and dreams of what we plan to achieve next at any given school and that docu is really the single plan for student achievement the single plan for students achievement are built from the board priority goals that you set that lead into the lcap goals which is informed by our community input and then schools get to write their own individualized goals within those areas of focus and so really the school single plan for student achievement is school level planning in one plan and it's

155related to then what we report to the state in the cona and our federal Improvement programs like our title programs the single plan for student achievement is designed to work with our lcap to Monitor and promote student achievement so again if you remember at the beginning I told you our principles are eligible or able to fill in some narrative sections of the school accountability report Court card but the single plan for students achievements is entirely the work of our school sites and very localized in the context of of the work and focus for the upcoming year so I am ready for any questions or feedback you have first we'll go to the public um which we don't have much present here um at this hour and and I see no one and Miss Dawson is

156indicating no one via Zoom all right we'll come to the board any questions or feedback hey Mr Buckman yep so I was kind of insistent that there would be a board presentation so first of all I want to be thankful that that it's here and I I really just I'm so excited that you did it and I'm so excited that the sarks are available to the parents because there's it when it's the date is given it's usually three years back and then one like 200 um 19 2020 21 and so the parents get to see how their schools are doing and so when you're talking about Looking Backward to make Improvement this actually shows the parents whether the schools are improving or not and so that's a that's a very exciting thing I did have

157just one question I just is when we looked at the um support staff and we look at the Staffing for support staff I'm wondering the only thing is there a formula that we use so that if we have so many children and and and we have so many kids that are IPS and that we actually come up with you know 0.58 nurse a percent librarian I'm I'm just kind of I don't know how we would arrive at those numbers but that would just be a real quick so basically I mean as as you said so again one FTE right a nurse May again is an eight hour employee right so you might have a six-hour employee a four hour employee a five hour depending on certain School sites right you might have more El Learners

158right so you're gonna have more El AIDS such as like a Pacho or a Smith or Hawthorne per se versus the other schools you're not so um we have certain schools that have a lot of special education classes so those Rancho SE Smith delar um and so again they're going to see more support staff then because those programs are on their campus um so that and so it's it's really just a formula at that point of of then by school s side how many FTE um for each of those those types of positions thanks and then the other the other thing for me was um I was able to a lot of the reports that we get from staff during the year are the whole district and and that's you know pretty exciting but for

159me this was the first time I went whoa I actually can see site by site and so that was another reason um that I asked for this so I appreciate it and I I think that this is partly for me where the launching point is for where we need to make improvements and where we're doing well Mr Clawson uh thanks for the thorough presentation um I had a question about the spsa the single plan achievement student okay um I took away School Achievements so I got the s Wrong well so so how do we um look at those and when do we discuss those and um how do we kind of Ensure continuity across schools and um how do we rationalize those against the sarc I mean I understood that slide but I to learn

160a little more about the spsa the sypes are typically developed like at the end of this school year and the beginning of next school year in each school because part of the sipsa often includes a culture Community like all of those youth truth smarty goals you were hearing could be included in a sypsa as well as academic goals for each school which are usually written based on the state assessment data that we don't get until the summertime to be able to set the goal for improvement into the next year I don't remember off the top of my head Dr prer do you remember the month that Stephanie did those presentations was it November yeah we we typically bring all the single plans for student achievement to the board in October November yeah that's what I

161thought and and it's a big deal uh we give them to you a couple weeks in advance now because before we' give them to you on a on Friday and you'd have to read hundreds and hundreds of pages before the board meeting on Tuesday so we try to get it to the board uh two weeks in advance to give you guys chances to to read but um as Lisa said it's exactly right um the the board um the the school sites are developing their single plans for student achievement in the spring so think now for the following year but they don't finalize because you have the lcap goals and all the supports that go with that along with the board priorities youth truth that get incorporated into that so usually August September the school the

162principles really start doubling down on the goals because we now have the state testing data and um and now they're able to really look back on how they did on their results from the prior years sypsa okay and so because we got the state testing and then they're able to then upload the results see how they did and then reestablish new projections based on their results and so it's a very busy time in the um in the fall um when principles get all that information and download it into their sypsa to see how they did the prior year and incorporate the new objective so um that is your continuous Improvement document as Lisa mentioned in the slide that is helps you identify the funding for your Consolidated application um so you have your state and

163federal title dollars that you use in our allocated to sites and um and that's typically what schools use with their site councils um a little different than School accountability report cards um and um but I think they can coexist and we can use them as um sort of uh guiding documents with our site uh communities um and as we also recruit families into our school district that they can use both but um they're two they're fundamentally different documents so I hope that helps so so I'm going to try and express something I talked with Miss Yash about briefly and trying to make sure that I was on track with my understanding of these a little bit and I've thought about it since our our earlier conversation of yesterday and I think you know for me

164thinking of the the Sark is from the state we don't have it's they've taken information and created this as my understanding and the sipsas are created at the site level with of course with everything that has to be done to meet the state requirements and all that but they're kind of tailor made you know and I'm a fan of sipsas I'll admit I think because I was on School site councils from kindergarten through 12th grade uh for two kids for a long time I did that longer than I've been on school board so I think that that the opportunity to to feel that the the individual site is providing um input based on that site's needs that then also has to of course meet all state requirements and be able to be included in the

165con app and uh for funding but that it provides an opportunity for the site itself and site leadership to look at the district goals their site achievement and needs and create a document that suits their particular School site and the sarc doesn't come before the board we don't have anything to do with that but the we do review each individual sipa and we approve those um as a board so that's just and I'm going to I'm looking to make sure that I articulated that correctly which is not always my strong suit yeah that makes sense I think but I want to hear I need Dr Prader to confirm that I'm not misle misleading you or anybody else you were you were almost perfect oh so the part though is is school accountability Port cards are

166approved by the board um in February by February 1 by February 1 every year on in the action consent and and so what um what you you nailed it though is that the single plans for student achievement is all about that that um that uh Community the staff community building a plan of continuous Improvement based on the um the um the priorities set by the board in the vision mission and guiding principles document along with like the board priorities that are established every year so in our case it's achievement close the achievement Gap is the top priority so the sipsa what you'll find in the cpsa is efforts very specifically to how they intend to close that Gap how all means all at their school and so it's developed in the spirit of how how

167are we making sure all kids are learning and achieving and how do we support them to to do that and that's based at a local local level um and so it'll look different at Hawthorne than it would at delmare or Los Ranchos but um one of the things you'll find is on the sarc it'll be the curriculum that you adopted and those will be those will be identified in the sarc but in the sypsa it'll take it one step further and it'll say here's our English language arts program and here are the metrics for how we're going to show that our kids are learning and growing and the sarc will say two three years ago your kids showed x x amount of progress so that could be using something that we're not even currently right

168so but like I said they're they're um they're um compatible documents yes I can see I can see but the board approves the sarc every February January February um the but the board adopts um in a board meeting in the in the um discussion action section of a board meeting in October November actually reviews and adopts a single pler student achievement because those directly correspond with the lcap and um and the um vision mission and guiding principles at the district the board so that that that's how I view it you got it thank you okay if I can so I understand I'm trying to put this the best way I can so just as a student receives a report card it's based on certain certain items that the school wants to report on and that's

169what this report card does it's just like we we get the test scores which are passed and we go ahead and we build on those results and I think what this does is it gives us data that we can see year after year after year it's you know sometimes I get upset because the testing the test we give lasts for three years and then we choose another test and another test this gives data that that a family the School site U the board can see that's the same it's the same data that we're asking for we want to know the whatever the uh The Chronic absenteeism rate and we can see that year after year and so what I'm seeing is is that this the sarc is data that the district probably uses but is

170the data that allows the sysa that allows the elcap because without the old data right you don't know where to spend the money you don't know what your goals are and so I I think both serve a purpose but totally entirely different purpose and so I I I think there's a value in it so that's my two sents Mr drer and I just would finish up with I thinking about this and thinking about the the data that's presented in the sarc um we're looking at as old data and and and I think we I I don't want to lose fact ever of the importance of our district common assessments and the information that you're reporting to us because we are seeing School site data um and that's I think the data that's helping us understand

171whether in fact our our goals are being achieved um and and I and I I'm not I this is important and this is what the state is grading us on but in terms of the continuous Improvement that we need to be making I think it's those everyday things and those things that that are happening in the classrooms and that we'll be able to reflect on that are really going to make a difference in whether we close the achievement Gap or not and and and to be able to show those things as we're growing to the public I think is going to be really important yeah they're they're companion documents the in my mind if you're showing progress in sypsa you know that your school accountability report card will reflect that but in a couple three

172years it'll take a couple years but it's okay they as long as you have that perspective they're different documents designed for different audiences but for me if you're doing the sipsas right and you're doing the lcap right you're going to see real dramatic Improvement in your lcap in time that's my take on it thank you you're welcome our next topic is um 10.03 I see you're not going anywhere it's also me um and that is the prop prop 28 update excellent let's see if my slideshow is ready so this is another presentation tonight not necessarily for your action but for your information um prop 28 Arts and Music and school funding is such an exciting opportunity for all the students in the state of California and um it also right there again has that accountability

173word in the title because there are lots of rules about how this may work and how this may not work and so I want to be sure that you you the board are well informed about what we know now about prop 28 um I also want you to be aware that because it prop 28 obviously was a proposition which means it was passed by the voters without all of the backend CDE like actualization accounting functions planned when the proposition was passed to get money to our schools and so this journey this school year it started last school year with Diane Frost and I'm going to share more about that but even this school year as recently as a week or two ago the state has revised and updated the FAQ information about the report we're

174to give to the board every year so this has been a process of learning for myself but also everyone else in the state as new information has become available to us so prop 28 is annual funding for Arts education it was Senate Bill 115 and it was guaranteed accountability act that was uh passed into law June of 23 it is supplemental funding which means we have to increase and spend the prop $28 not on our current existing Arts programming but it has to be new and additional Arts programming and the funding is going to adjust every year because it's determined by the prior School Year's enrollment and students that qualify for free and reduced lunch often are socioeconomic I Ally disadvantaged students generate a larger amount of money than the other students do so because

175it's an amount of money that is fluctuating each year we and St Louis Coastal have decided to spend it in our rear so that we know exactly how much money we have and then develop a budget to that number also it is School site driven it is not under the district's purview nor the board's purview to define or decide what Arts programming is going to be offered in our schools and in fact it specifically says the principal in collaboration with teachers families and students will select the program to best serve its students schools are allowed to pull and districts can facilitate and pool funding to help facilitate inner school programs and we are going to be doing that in a couple cases I'll share with you more okay was that yeah so here are some

176of the restrictions and requirements at least 80% of the dollars must be to employ certificated or classified employees so we are not allowed to hire artists like creative children's project many of our schools work with we're not allowed to just up the amount of contract with children's creative project we must actually H through our HR department they have to get credentials they have to get fingerprinted and all the things they have to be our employees that's what 80 80% or more of the dollars have to be spent on up to 20% of the art the money may be those contracted services and or materials and there's actually it's not on this slide but you're allowed to spend one% in administrative costs as well each School site is going to submit to the board an annual

177report for approval to ensure that the funds are being spent appropriately according to the law again the board must approve it annually and send it to the CDE prior to June 30th but the board will not be approving the program or offerings they're only approving that we have spent the money within the legal confines and they Define arts in a very Broad and interesting expansive definition so I wanted you to be sure you you know it can be dance media arts Music Theater Visual Arts including folk art painting sculpture photography craft Arts creative expression graphic arts and design computer coding animation music composition Ensemble script writing costume design got named by itself which I thought was interesting film and video and so those are all the different types of programs that schools may choose to

178offer their students these are each individual school's uh elementary schools allocation you'll also notice in the bottom right hand corner peep our uh preschool and prepare special education program gets its own allotment and it's about a half million dollars and our secondary schools also get about another half million dollar uh Pacific Beach is interesting note at that $10,000 number when you talk about certificated staff or classified staff it's it's exciting for Pacific Beach and they're excited to spend that dollar amount but $10,000 unfortunately just does not go that far today when we're talking about Staffing but we have a fund plan I'll tell you more about it so again the district and the board's role is related to this annual report the board approves and then submits it to the CDE and we have to

179post it on our district website there are only three elements of this report it is the number of full-time equivalent teachers classified Personnel Andor teaching AIDS the number of pupils that we're serving and the number of school sites that are going to provide Arts education with these funds that's all that goes in the report so far uh what support has we provided well back in 2223 I alluded to this already my predecessor and wonderful educator Diane Frost had pulled together a group of advisory committee districtwide Community Communications and they met in February and they reviewed what current Arts programming we already have in San Louis Coastal and they collected some written feedback about what was summarized and shared with the committee and that was kind of prior to the understanding that the district can't direct

180how the funds were going to be spent that it had to be spent at the school level but we did collect from all of the groups and I have her notes and name plates and everything in my office uh to get some feedback from our community and start the conversation so right now what are our school sites planning so at the elementary level we have a bilingual music and Performing Arts plan some schools are doing Visual Arts Theater plan dance plan Ceramics plan and some additional music instruction that we don't currently have in our primary grades and at the secondary schools we're looking at focusing on visual media arts with our middle schools and our high schools focusing on Dance programs and then artist in Residence program that's Pacific Beach's plan to have an artist

181and residents come and visit um throughout the school year and work on art program also slcusd wants to recognize that our partnership with Stan Louis Coastal foundation with our Middle School arts program pring and digital media arts as our proposal um we're talking about the need for uh right now Elementary I innovate is robust with lots of digital media arts preparation and instruction and our CTE programming at the high school for I innovate continues on and that there's kind of that Gap in the middle and so San L Coastal Foundation is planning to partner with our schools to help provide at the middle level some of the technology hardware and and materials that we would need to do that well so the next steps is by June 2024 that's by the end of this school

182year we're hoping the School site councils each approve their site proposal so it'll be in an agenda and then minutes that the School site Council approves whatever program or plan that meets the legal requirements then programs are scheduled to begin in 2425 and you will also receive an annual report to the board prior to the end of this school year um and then sites get the opportunity to review and revise their plan each year there is interestingly enough although the plan requires hiring Staffing you are not required to keep the same arts program going every year so as we hire these art teachers we need to be thoughtful related to our collective bargaining units that program or type of art we're offering may change over time and so we need to be thoughtful and careful

183about how we hire or select teachers for to teach these new Arts programming what questions or feedback do you have um go to the public any of our staff back there any questions anything you want to know um and then anyone on Zoom is St okay we'll come to the board I see Mr Clawson and Mr bamfield go no you go first okay I have a few quick questions yeah um so it's about a million dollars a year yeah do we expect but we how confident are we in that over coming years reasonably I mean it is a proposition idea or are you saying I have no idea no no it should be very I mean it's a law right it's built in so this isn't something that the governor can cut or change or

184do anything with so it should be pretty stable okay yeah I mean how do the way that they determine that amount is consist based on the number of it's kind of like the supplemental funds okay so your lcap as well as your total student population so okay I mean borrowing less students change in that it should be pretty stable funding source okay then how do we determine the allocation to our schools is that the state does was the state the state defines what the allocation is for each School based on that crer okay number of socio economic disadvantage POS youth as well as toal school population so it's basically just money comes in that goes to the site level that is great and can't control where it goes but it's POS we do have up

185to three years to spend the money from the so it's given to us in year one and we have three years to spend that chunk of it we will still get more money in year two but if we can't spend it and entirely it can carry over for up to three years okay then final question is kind of a funny little one you said it was a proposition and then you also said there's a Senate bill is it both or was a Senate Bill followed following a proposition or that's a great question I don't know the answer to so it was a state Proposition that was passed by the voters yes right that two years ago oh and then the sen basically that was kind of the definition of okay now what does this mean

186yeah how how does this work so it's kind of interesting right that you would you have this law that's passed but then there was no rules no no requirements how do you spend it like what's the aitor how I'm gonna do it what is the auditor gonna do when he comes and asks us or she asks us for how you spent this money like what what what's the expectation a plan a um how is it spent you know I mean all those things were completely unknown um and honestly we're just now like having gone through this last audit we're just now kind of the Auditors to tell us okay this is what you're going to have to Prov provide to us right um and so it's it's just an interesting I mean it's really interesting

187Dynamic that these funds are I mean literally the school chooses and so that you know in or we could have maybe got more bang for the buck if we all put everything together and did a big project which still you know go sides um it's just it's an interesting Dynamic so so we'll see how this pans out and I think schools will try things and some of our schools are trying to work together Lo go and poo right now are planning to share one full-time person because they each have about a halftime person um also some of our schools on the coast are talking about combining their funds and sharing a person because they have an interest in doing the same types of art programming on the other hand one of our elementary schools is

188focusing entirely on ceramics and they're not sharing because they know a person that wants to do Ceramics Mr Banfield and Mr Buckman first of all I want to thank Dr Prader and you Lisa and Stephanie the other day uh you reviewed a lot of this in a detail I was able to understand I appreciate that um based on the presentation I saw the other day I noted that one school um had elected to uh do music for their tk3 and I happened to be at that school today and um for unrelated um business I uh visited with that site administrator afterwards because I wanted to find out a little bit about how that site had decided on music so I asked him I said well how' you how why did you decide on music well

189you know we we presented another plan previously and and some of our our staff wasn't too sure about this and and so we sent out um kind of a a survey what he said and based on the survey and he put together a a proposition 28 committee and working with the site Council they elected to do music K tk3 so I said to him well now I understand each year you're going to be able to review how the program went you're going to be able to go ahead and uh share your results and he said yes I said I hope that the program flies well and that you share it with the other sites because I'm an advocate for restoring K3 music to the primaries but anyway he said he he was anxious to get

190it started he was anxious to give it a try and and so I thought that was quite interesting so we'll see what happens all we can do is wait and see thank you Mr Buckman yeah so Ryan help me out understand sorry help me understand 80% of the money has to be on paid go to Staffing at least 8% to go to at least School District Staffing School District Staffing but not existing staff it it could be exist existing sta if it is supplementing what we're currently doing so if you had A5 music teacher you wanted to make a 1.0 okay or if you have an accompany these they have to be Union bar bargaining members appreciate that my biggest concern is this is onetime money uhhuh we're gonna end up with ongoing staff temporary

191yeah we're gonna or ongoing whatever .25 to fulltime and it seems to me like through this proposition they're telling us how to spend our staffing money and there we could be committing to millions and millions of dollars down the road in a time when the state's looking at a budget crisis we'll have to be very cautious yes so as much as I support the Arts um it's like almost like maybe we shouldn't spend this money yeah it's kind of scary sitting here saying we're going to have to approve the budget it is okay I just want to make sure I understand this Mr Buckman I I appreciate that and Mr bfield I so appreciate it meeting with you as well um and um what's really nerve-wracking for me is this is complicated great ideas wonderful

192ideas questionable questionable whether we have there's enough resources um when you look at the real costs of employment I don't think it covers it um and then you know if you're a teacher on the ground and you're having this new English language arts adoption that says 90 minutes each day dedicated to English language arts and then you're going to have the math saying 75 to 85 minutes a day and then we haven't even talked about history science now science is on the dashboard and if I'm a and then you have your morning recess your lunch recess and then your afternoon recess and library and I innovate and library and all the great things we're we're doing for kids I'm not I'm not suggesting any of that is wrong I'm just I feel for our teachers

193on the ground when I know as a as a former teacher and principal how frustrating it was when um some teachers had a great schedule in terms of blocks of uninterrupted time and others because of the schedule um and limitations their their uh schedule look like swiss cheese throughout the day and trying to get dedicated uninterrupted time and when you do provide the kids this great opportunity for the Arts um you know if it's a classified teacher um or sorry a classified staff member the teacher has to participate in the lesson development and they have to be there with the kids so it's not really a time off it's not a break and um and if it's a certificated teacher you're hiring you know reasonably speaking teachers are going to use that as a break

194time and believe me I'm one that believes teachers need more time for prep I really believe it but it's going to be very difficult if uh if um that creates a precedent and now we're bound to that precedent and it becomes problematic down the road so how we approach prop 28 which is why I appreciate Lisa putting this together and sharing with you is it's I just want to share with you on one hand it's a wonderful thing on the other hand executing it properly and doing it well um while maintaining fiduciary responsibility and honoring the job of a teacher during the day is anything but simple and so I just want to make sure everyone on in in on the board and and whoever is listening understands that this is one of those things

195the best of intentions could ultimately be a very very challenging reality and that's all I would like to say else thank you Miss okay our next item is 10.04 approval of annual Declaration of Need for fully qualified Educators this will be an action item Mr Block yes this is I come to you annually for this um this is our excuse me our best guest in anticipated needs based on where we are in recruiting uh last year we did a very identical um estimation for you and again this gives us a safeguard to um to accept applicants if we don't have them if we don't get we don't do enough of these we have to come back and ask for more and you might remember I did that last year and came back in the fall

196for one in the area of special education last year we ended up using about 40% of the ones that we had so again a little bit over just to be safe in case we uh we have't uh a need that we uh didn't plan for right I'll go to the public for any questions or comments on this item anybody here anybody online Miss Dawson right then uh to the board for questions comments or a motion Mr I want to move approval of item 10.04 approval of annual Declaration of Need for fully qualified educators right um Mr rer yes Mr Buckman yes Mr Clawson yes Miss Hinton Mr bfield yes and I am a yes that motion carries six zero with one absence and I see you will also be handling the approval of secondary school

197schedules yes absolutely we had uh we just completed our last vote a couple weeks ago at one of our Secondary School schs so in the attached item uh of tonight's action discussion item we have the votes from losos Middle School Morrow Bay High School St Louis bispo High School and lagona Middle School uh you can see what each uh respective School voted for so their schedules were approved by the members at that school great uh anyone from the public wishing to address us on this no back to the board I see Mr bamfield did you have a question or okay did you wish to make a motion okay a motion a question um I was curious if the vote kind of proportions have been fairly consistent over the last few years or have fluctuated notably

198my perception is they're consistent but yeah what one pretty consistent one School site uh last year was U you may remember passed by a very narrow margin there are most of the the uh schedules passed by a greater margin or that school passed by a greater margin this year the others were similar I would add that that was a change from a previous schedule and so you know sometimes when it's new so I think that's a good sign that more people felt that that schedule met the needs so the votes are supporting continuation of what we're doing precisely um a second who first did oh um Mr I'll make the approval of the secondary school schedules for the 2024 2025 school year thank you second by Mr cawson Mr Banfield yes Mr Buckman yes Mr

199Clawson yes Miss Hinton Mr M Junger yes I yes motion carries 60 thank you Mr Block okay now we're moving on to some uh measure C 20 measure C items Mr Pinkerton hey let's get some projects done sounds exciting right uh couple things I just want to share with the board so these uh both these that are coming forward uh next the first one is the temporary housing at Bishop's Peak so as we again we start to move into these facilities and doing uh modernization putting in new um modu classrooms those types of things we we have to set up temporary housing so um for this first GMP tonight this is for four we're going to take four of the current portable classrooms that are at the back of the camp campus and move them

200to the basically the the black top area right right behind the office um and so that's moving moving those bringing them over so and once we do that we we like to make them nice so we're talking roofs and carpet and pain and um if there's some or you know inside tacboard that needs to be redone um often times we'll have to do uh ramps or or you know it just depends on on the moves as they go this uh GMP in front of you um actually includes um if you go through and you kind of take a look so this is rsh is the contractor who's doing this work so what you'll see and I'll kind of walk you through this first GMP so you'll see that they're going to also demo the other

201modellers that are there the old modular or partable restroom um so taking all of those off site um because of DSA the Department of State architect requirements we they they would not allow us to run the electrical overhead which would have been way cheaper and way easier to do so we're actually going to have to go underground and connect that way which means you have to excavate and um put new asphalt down and dig those types of things so I will say that and I'll share this at the next study session the requirements that DSA is um making us do seems just ridiculously tougher and stricter and um and of course everything comes with a cost right so it just drives up our cost which means that we're able to do less projects so I'll

202explain some of those um again it say should get a little more detail um but for tonight you could see some of the again setting up the concrete for it the plumbing um getting rid of the plumbing tackable repairs that's kind of the walls there putting in new acoustical ceiling tiles paint flooring and again it seems like a lot of money but these are going to be these four classrooms are going to be used for the next seven or eight years on those campuses right as we go into the first kindergarten Wing then we as go into the next classroom Wing then we go to the next classroom Wing so it is an investment but it's something that of course is necessary to be able to have um Construction happen on the campus for those

203other sites so again this includes moving those classrooms setting them up making them new and then also the demo of the current um other I think three or four other modular as well as the the bathroom um there were no allowances for this so it's a set fee um when rsh won this this project the leas leaseback agreement they agreed to an overhead cost that is the 11.75% that they are self-performing and so we don't allow them to self-perform and make a profit off of that as well as get the 11.75 so that's why that that amount the self-performance amount is below the line for that um and so um when you do a lease lease back basically you break up the total cost of um this in this case the GMP um over four

204payments um and then basically those are paid out as the project is completed so they they don't receive the money until certain phases of the project are complete throughout we don't include the contingency amount in the project to start so but at if if they if it's needed if they run into things then that is added um to those amounts that you see um and then we also will hold a retention amount at the very end right until everything is cleared through DSA all the project is complete um before that retention amount is paid so um this basically is to uh is start that first phase um at Bishop's Peak um for the temporary housing and so in this case the GMP amount is $545,900 4 um for those four classrooms as well as the

205other demo work and site preparation we'll go to the public for any questions or comments see none U Mr Clon uh that all made sense I just had one kind of clarification here can you so the contingency part I don't fully track on it looks like it's included in the amounts but but you're saying if it's not used it's not used like is the contingency something we pay no matter what or like if it's not used then we don't pay last month as much so so basically we're asking the board to approve a 10% contingency um as you can see the the four amounts does not include that contingency amount it's outside of that right the four amounts I believe add up to the 545 905 I Mis added possibly sorry I believe um and

206so because it says less the allowances or contingencies um and so and the for sub leas payments so I think that's out outside of those payments yeah I was interpreting it the 545 is 496 plus 496 of contingency so you get to 545 at the contingency so I assuming that 54 never had the contingency okay so it's it's yeah so if we don't use the contingency we do we get it back or we pay it it's basically we don't we we just keep it so those are like our funds that we just Reserve okay so things that come up that we're not expecting might happen right um and the plans a Miss I wouldn't be surprised if you used it I was just yeah so we've um so there's like a true up on the

207last month or how does it work because I mean it seems like a fixed agreement yes mon and then on the fourth month is like a true up month uhuh okay and again they wait till after projects complete so they have actually hold back a retention so the payments change a little bit throughout based on the actual completion of the project but this first initial setup is kind of How It's established when we start the lease so it's budgeted over four months but it's paid on actual Milestones yeah as it's completed okay and the four months is to create the lease structure the Le back structure yeah okay thanks yeah yeah no for sure you're going to see a lot of these so it's good for me to explain it now well lot coming forward

208we've asked the same question over it's okay y it's confusing any other questions from the board okay this is an action item anyone like to make a motion Mr oner Sure I'll move approval of of item 10.06 measure c22 lease leaseback subas amendment number one setting the GMP for Bishop Peak phase one temporary housing project Mr Buckman would you like to second that I would love to okay thank you anything that Chris says all right U Mr hunger yes Mr Buckman yes Mr Clon yes M Pon yes Mr bfield yes I yes so that motion carries 6 Z thank you so the next one is SE Smith and this is uh two aort classrooms that are actually larger classrooms that we just recently um took off at moral Bay High School we use actually used

209these two at moral Bay High School um have brought them over um we were able with the bishop the last GMP that I shared with you we were actually able to reutilize some of the ramps that were on campus these two portables um through DSA we had to get brand new ramps for um at CL Smith because of the setup where they were at um so you'll see a large part of this GMP is basically those ramps that go along with those two buildings um and so for for seal Smith this is going to allow us to begin the work with the the TK as well as the two kindergarten class modernizations so these classes will be utilized for the campus um and honestly will be there over the next seven eight years um as

210we begin to go through classrooms and do modernization and change um so you know they'll need every every bit of space um moving through and um so again same kind of setup so some Tren trench and Patch I mean so here's an example a that I will tell you so we these new Portables go on the back they're making us do daylighting from the two portables so we have to put a huge light at the back of the Portables so that in the case that there's a fire at nighttime people can walk along the back and see where the the grass is and you know go to the evacuation area um we don't have classes at night and there's some lights that are associated with it but these are like I mean like bright lights

211that they make you have to be able to have this process so just little things like that and you can see the cost right so the electrical cost putting up the light pole the you know purchasing the light themselves and just those things that um that accompany projects and so it just seems like more and more um even since measure D that even now there's even more they're getting more and more tighter with um some of the things they do so you'll see at a lot of our projects there is now this wayfinding lighting that we have to do um at every single one of our schools to help people get to the evacuation area at night time again there are already lights there in the hallways in the ceilings as you walk around but

212these are like really bright lights that um that that get that accomplished so it's just it's an interesting um concept and so we're doing our best to to keep those costs down again no allowances it's pretty straightforward project um I will tell you that so for weong and rsh that are doing self-performing they also have to provide other bids so so they don't just get to self-perform and here's what I'm going to charge so they get multiple bids in all of the areas that they're self-performing um and so if they're low they're able to um to have that project so again their um their approv yon's approved fee was the 11.2 for this project the things that he's actually self-performing are below the line so he doesn't get that on top of his profit for

213those doing the self-perform work um again small projects like this we try to do about a 10% contingency it's not a it's not a lot of money right um larger projects you're going to see that that number drop to maybe five perc right if it's a $10 million you know building or those types of things so um again trenching patch there's some some work to get those set up some gate work so that we have student access to those buildings while we're doing construction at the tkk sites um a little bit of ceiling repair the the roofs on those buildings were just redone when we did them at moral Bay so they're actually in pretty good shape um painted those types of things so it's a little bit of interior work uh that needs to

214be done along with again the biggest cost was really the ramps um I believe at moral Bay they were the way they were set at moral Bay um it was much easier to get to we could utilize the ramps but at CL Smith those same ramps won't work um so we're gonna we're going to bring those on um seems like a lot but again longterm having these temporary classrooms is a something we're going to need to have to have students on campus anyone from the public back to the board for questions or comments Mr B Ryan who's the group is it the same group that's telling us that we have to do all our wiring under the ground so that's the Department of State Architects is the is kind of the overarching you know they

215basically when architect writes a plan for us designs it um through the code they have they establish codes right those codes change every every two years um you know Architects submit the the plans they leave the lighting off they go to DSA DSA says you have to have the lighting so they it's basically enforcing those things rules and regulations from the state Mr Claus I have one more question on the contingency so so what if in this one there's 24,000 what if they need more than that then I have to come back to you what's that then I have to come back to you okay so ask they need more come to you you come get it approved yeah and obviously we're going to pay W yeah there' have to be a reason for that

216of course but okay so the contingency is basically there to prevent you from needing to come back to us on minor stuff yeah okay make sense Mr Clawson would you like to make a motion down there love to love to move to approve this lease leaseback agreement with yon I'll second it I get kind of pushy at the end of the night all right we have a motion by Mr Clon and a second by Mr Banfield um Mr Clon yes Mr ffield yes Mr Buckley yes Miss Hinton yes so again kudos to Chris Bonet and his team and our project managers you know we bring this tonight but realize this is this these are like months in the making this is Chris Bon the project manager sitting out the contractor going through each cost why

217what are you doing how for you know sitting with Architects make sure the plans are right like there's a lot that goes into these things that we quickly do so I just want to recognize them for the work they doing again I'm super excited uh to start this measure C work and I want to thank the public right for approving measure C and allowing us to improve our school sites um I I I look forward to having them all look like our two Comprehensive High Schools do thank you right our next item is the 10 08 proposed revisions to board policy 3400 good evening again I am here to share with you the first reading of board policy 3400 management of District assets and accounts thank you for Miss Sheffer Mr Buckman and Miss Hinton

218for working with me a couple weeks ago on updating this policy we bring to you tonight it's to reflect the new law as B 1439 from back in 2022 related to the conflict of interest from campaign contributions and conflict and existing conflict of interest Provisions so essentially it's an update to provide that governing board members as well as District employees involved in the making of contracts must comply with our own conflict of interest policy that's already specified in our board bylaws it also provides an update that directs the superintendent to submit reports of the district's financial status to the board in accordance with our board policies and ARS which of course we do regularly and finally um it's to develop additional internal controls to strengthen our fraud prevention as a school district this is an

219opportunity for anyone from the public to um have any questions or comments about this board policy before it appears on the consent agenda nothing anyone from the board right the okay to bring this back for on the consent agenda the second second time round okay good thank you all right you're now at that portion of our program for the action consent Calendar please let you know if you'd like anything pulled 11.01 approval of certificated and classified Personnel items 11.02 acceptance of donations 11.03 approval of field study trip requests Stan Los abisal high school volleyball 11.04 approval of minutes of February 15 2024 11.05 approval of minutes from February 20 2024 11 11.06 approval of minutes from March 5 2024 11.07 approval of minutes from March 12 2024 11.08 approval of minutes from March 14 2024

22011.09 disposal of surplus 11.10 approval of warrants and payroll Mr hunger oh I'll move approval of items 11.01 to 11 .10 in all seconds because Chris wow okay uh we have a motion by Mr drer second by um Mr Buckman Mr drer yes Mr Buckman yes Mr Clon yes M Hinton yes Mr Benfield yes yes so that motion carries fix zero all right uh anything for advanced agenda I'd like to move shorter me um I see Mr Banfield slide on and Miss hinton's slide on is thank you all right um in that case our meeting is a j oh yeah we have board reports that's why your lights were on Mr Banfield thank thank you I'll try not to get too personal with this but I found it very interesting I I had the great

221privilege of attending Monarch Grove's um open house and it was just you know that campus just glows there great great staff and everything and what was really fun was um near the end of the evening I said you know I still haven't gone to the fourth grade classes so I went to the fourth grade classes and looking around and there I found on the desk the all pellet science and the 49er journals and those brought it all back it was really neat then I had the opportunity to um attend um the production um Beauty and the Beast and oh what a production it was uh technically uh Flawless the casting was incredible uh the boy that played the Beast had a great set of pipes the girl that portrayed Belle you close your eyes and

222as she was speaking you Square just a person that was in the animated uh classic well what was interesting was at the end of the show you know we were getting ready to to leave and a woman approached us and she identified herself as the parent of the student that played Bale and she said I know you and I want to thank your you because your daughter helped my daughter uh encourage her to sing and of course that's in reference to our daughter Holly when she taught at the district and um the girl was in the Middle School choir and after Holly left she kept in touch with that girl and gave her uh Zoom lessons and so we had a picture taken of us and we sent it to Holly and she was quite

223thrilled that was real need experience nice anyone else just Mr I just I I also went to Beauty and the Beast and it was great you thumbs up all right thank you everyone uh this concludes our meeting until our uh study session is our next meeting thank you everyone