001The San Marcos Unified School District is an innovative and collaborative community providing an unparalleled educational experience through an engaging and supporting envir supportive environment. All of our students are challenged, inspired, and poised to excel. Please rise for the pledge of allegiance. Begin. I aliance stands one nation under God, indivisible, for liberty and justice for all. All right. Approval of agenda. Do I have a motion to approve the agenda? So moved. Any second? I'll second. Okay. Moved by member um Heric, seconded by member Mium to approve the agenda as presented. All those in favor say I. It was the opposite. Sorry. Do we have I'm sorry. Okay. Uh approved by member Miam, seconded by member Heric. Sorry. Uh to approve the agenda as presented. All those in favor say I. I. Any oppo? Any opposed. Okay.
002Communication session. Please note that during a special board meeting, only items listed on the agenda may be addressed to the board. If you wish to address the board, please complete a white request form located in the al cove to the left of the double doors as you enter the boardroom. Please give it to Susie. In accordance with board policy 9323, public comments will be limited to 20 minutes per topic. Each speaker will be allowed a maximum of three minutes to speak. Members of the board are very limited in their response to statements or questions per the Brown Act. Unless an item has been placed on the published agenda, there shall be no action taken. The board may one acknowledge a receipt of information, report and comment, two refer to staff for further study, or three,
003refer the matter to the next agenda. A recording is made of all open sessions of the governing board. Again, on behalf of the board of education, we thank you in advance for helping us conduct this meeting respectfully. Susie, do we have anyone who would like to speak? There are no speakers. All right, on to presentations. 4.1 bond project update. Aaron Garcia, assistant superintendent of business services and Tova Corman, executive director of facilities. Okay. So, um we are here tonight because we have an important um item that to take action on um related to Knobill. Um so that while while you are are all here, we wanted to give you a quick update. We promise we'll be quick tonight. Um there have been some significant changes to kind of some of the the plans um in
004related to funding um related to the bond projects. um since you all saw the plan back in February. So, we wanted to um keep you apprised of those changes um tonight. So, first um we'll go over the project funding plan. That's the key key piece we want to um review tonight. And then Toba is going to give you some um updates on our uh four projects that are in design. um because um we have some new pictures of renderings um that we shared with the bond oversight committee last week and we wanted to make sure that the board also saw those updated um pictures. Okay. So, um we have a handout that you all have that's blue and yellow here. I'm going to be walking through that in just a minute. Um overall, right now
005we have nine approved facility projects in process. Um, one of those projects is not funded by measure JJ. Um, and the rest are. Um, just w wanted to um, make sure everyone is aware that all of these projects almost we are multifunding from multiple different sources of construction funds. We are preparing to sell the first series of measure JJ bonds which we um anticipate receiving about $149 million of bond proceeds on. So these projects um plan to use that entire first series of bonds of $149 million. We then have to start planning to use the second series of bonds which will not come until three years from now. We have 68 million of those um assigned to the some of these projects. And then we have about $129 million of other funding that we plan
006to um join with our bond funds to complete all nine of these projects. Um so we'll we'll move on to the handout next. I'm going to start talking you through each project from from left to right. It's very very important um to remember that um I have some asterisks on these. um the budget and the funding sources of where um these projects are going to be funded from are subject to change. We have to stay flexible with construction plans because um things change on us. Um schedules change and budgets change. Um so we need to be flexible. Right now this is our overarching plan of where all the money is going to come from for these projects. Um just the the reason um why we've had to shift this just in the last month is
007we originally are using estimates from our architects on the con the costs of these projects. So, in particular for Woodland Park and Knob Hill, our architects gave us um estimates that were um low on the low side. And as we brought on our um general contractor um they go in and they really do a more detailed cost estimate. And for both of these projects, the estimates from our construction firms are were came in um significantly higher. Um so that's why we've had to adjust this plan. um some of the costs that we have today um also u may not account for some of the tariff impacts. Um so it's possible that the costs will continue to increase. So if that happens um we'll need to adjust again. But this this is where we are as
008of today. That's also very important why there's a date at the top because we we know that these are pro likely to change. Okay. So we'll we'll start on on the left. The the first project that we have on here are technology upgrades that will go across multiple sites and we have $5 million assigned from measure JJ to that project. We also have similarly um at all sites $2 million um marked for safety and security projects as part of the bond. And then the third project we have the new property that we are requir acquiring um over in North City. We acquired the first four acres with $12.5 million um using redevelopment funds. The other four acres adjacent to that to make an that entire 8 acre um school site um will come from measure
009JJ bonds. Then we have our Coreo filled and drainage project. Um as you know this is the one um that is not funded by bond bond proceeds because that has been in in play for for quite a while. So, we were using um multiple other funding sources for the Korea project. And then we get to our two um big ones for Measure JJ Woodland Park Middle School and Knobill. You can see that um very large portions of Measure JJ will be used for the modernization of those two schools. But we also have multiple other funding sources for that as well. Um including CFDs, state school facility funds, developer fees, and redevelopment. Then we have our two high school athletic improvement projects. Mission Hills is starting this summer first. Um the the budget you can see
010on Mission Hills is um a little bit higher than San Marcus High School. That is because we are um re redoing their tennis courts um with using post tension concrete. Um San Marcus High doesn't need that. Um so that's why the budget for Mission Hills is is higher. Everything else will get some arcasai will get um the same as mission host. And then finally we have our Paloma um elementary modernization. Um, this is the one that at one point we were hopeful that we were going to be able to start that um, in summer of 2026, but because the costs for Woodland Park and Knobill have gone up, it does appear at this time that we're going to need to postpone that project until we are able to get that second series of Measure JJ
011um, funds. um it is almost fully designed um um but we and that we've started that project with some CFD funds um and as if if more money becomes available from some of these other projects um or as we start earning um interest on the measure JJ series A funds we can um begin to use some of that money that is freed up to assign towards Paloma and if we're able to start it sooner we will, but at this point it does look like it's going to be postponed for three years. So construction at this point is planned to start in summer of 2028 when we can acquire those second series of bonds. So that's kind of where we are um at this point in time, the snapshot of funding in order to pay for
012all these projects. Are there any questions on on that piece before we move on? Oh. Okay. Then, um, Toba is gonna give you quick updates on the projects. Hello. Good evening. Um, each of these projects has the same items under budget, and that's what Erin was discussing just now. So, I'm going to skip over that on each of the projects. Um, except knobill. Um, Knobill is a replacement of existing buildings, site reconfiguration and replacement of portable buildings with permanent. Now, if you ever go to Knobill, notice how it goes up and it goes down and it goes up and it goes down. That's costing us 8 to9 million more. So, that's the reason for the overridge at Knobill and that you don't see that at Paloma because it's nice and flat. So, I just wanted
013to point that out. Um, interim housing begins the day after school. So, we're super excited. We're meeting we met with teachers and the um principles and all the district staff and um as soon as we get through DSA on the second increment um then we will start assuming probably October 1st. So, I just have some renderings that you may or may not have seen that I'd like to show you because they are updated. This is just the site plan. Um the ones in blue were the ones we were going to modernize, but because of the site elevations, those are now being constructed new at the same cost um minus the architectural fees. Okay, so these are drop offs. So on the left is an overall look at all the drop offs. On the right on
014on the top right, sorry, the big picture on the bottom right of that picture shows the new kinder drop off. on the top right has the entry and the big person big [clears throat] building on the left is the MPR and the admins on the other side and then the kinder drop off is shown in that last slide. This is the new quad that separates um that centralizes the school. Um everything is off of this center corridor and at the bottom is the TK and the Kinder Courtyard Hills. I'm sorry. Toa, did you say like the blue buildings on uh Knob Hill are were going to be renovated but now are being built? Yeah, because of the because the site elevations. Okay. Literally building B, we would have had to build it in a hole.
015Okay. And so it cost just as much pretty much to just build new. And we saved money because we lessen the square footage because we're not trying to trying to wedge programs into an existing building. So, so um aside from the change of elevation, is anything anything else changed in the design? I'm sorry I don't have the previous rendering, so I was just wondering. No, just some efficiencies. Just tightening it up. Okay. Thanks. So, um I do want to share that um we did I did ask TOVA to go in and ask the architect and the contractor if we needed to cut these programs like so we didn't have to postpone Paloma, right? like what would you cut? Are there options? And so the contractor did provide that. Um we went over them in cabinet
016and for Knob Hill unfortunate because of the conditions of that particular site, there just wasn't good options to cut. Like for example, one of them was don't um renovate the kinder wing at all. Just leave those classrooms and don't add that additional TK. those particular classrooms don't have bathrooms in them. Kinder classrooms are supposed to have bathrooms inside. Um they're also way undersized. Um a kinderg um and these just wouldn't fit that. So it just felt wrong to to not do that while we're in there doing it. So we just said we can't use that option. we just can't um and leave these the kinder classrooms not appropriate when we were redoing the rest of the school. Um another option was to not renovate the the the sped wing of classrooms and the savings there
017was like really so small that it just also didn't make sense to do that. So we we've done that um and it did just didn't work out so that we could you know be able to continue doing Paloma earlier. So in our in this case we um multiple had multiple people looking at it and we felt the best option was to you know do this site completely do it well and then um the uh trade-off was to postpone the Paloma construction start. Um we also we'll get to Woodland Park in just a minute. We did the same thing on Woodland Park. Um and there are two things that we did decide to um cut from the project at Woodland Park. Um, one is some additional changes to the gymnasium building and we were um expanding
018some of the food service area there. The gym is the newest um I believe the newest building on that campus. We've because of a water leak, we've recently had to redo the the locker rooms um and the gym floor. So, it's in fairly good shape. So that's a piece where um we can go back and do those other smaller renovations at some point in the future, but we've chosen to reduce that from the scope at this point in time. And also the other thing for um Woodland Park is that we were building a community building up front right next to the admin building um and it was significant costs for that extra building. So, we still um plan to do some kind of community building, but it'll be more of a um what do you
019call it? Portable temporary um that um we'll put in there at a much lower cost um at um when the when the school's all done. So, we had did make those two changes um but the costs are still rising significantly even with those changes. I was just about to ask with the rising in anticipated rising costs. I it sounds like we're at the bare minimum or at the baseline of where we should be with these constructions, but do we have other things ready to go if you need to cut them or is it just delays that we're looking at? Um I know that there you share about contingencies that we have in there. I think that's where we are. So each project that we have has 9% contingency. Okay. um 3% for the contractor if
020they left something on the bid, 3% for us if we change something programmatically, and 3% for the architect. So on these projects, they're significantly high. So they're like $7 million, for example, for Knob Hill. Okay? And then we have a design allowance because um it's not fully designed. The buildings we were going to modernize, those are still in design. Okay. And um that's like another $6 million. So we do have money. If we don't use it, we get it back. Got it. Okay, thank you. I'm sorry. I just had a quick question. Um, are we short the whole 77 million for PL? What how much are we short that we have to push this back three years? Not it's not that we're short. It's money right yet. Yeah. Essentially that $68 million that we're we
021need we need the second series of bond funds to sell to sell those bonds and to to be able to do that. the the other projects are taking $68 million more than we thought. Um that is a good question. Not quite that much. Um but we don't want to start the whole um project until we we're sure we can pay for it. Um so I don't I don't have those numbers exactly. I don't have the reconciliation with me. Um but we could we could get back to you how much they went over from the original um budgets. Both of those. Thank you. I think that's a good question. I think the other piece is you don't want to, you can correct me if I'm wrong, you don't want to start a paloma and get halfway
022through and then have to stall and wait until your next series of bonds is sold and now that money starts coming through and now you've disrupted the school and now they're in a holding pattern, right? You want to like wait and you want to get in there and have the timeline so you can get in and get out as efficiently as you can. Feel bad for, you know, yeah, they thought they were getting a new school. Yeah. Well, they will. They will. They're not dropping off the list. Yeah. But if you're in third grade or higher, you're not. Yeah. But that's true. Yeah. And the other thing is the um the further we push it out, we know that costs will escalate by then. So we we were really hopeful we wanted to start it
023now. Um but unfortunately um we're not going to be able to I have a really quick question like how long do we hold on to the contingencies? Like when do we say okay we can release these contingencies on for example Knobill has 7 million design contingencies? Yeah. right after we get DSA approval and then we get all that money back. Okay. And then for the other contingencies last all the way through construction. Okay. And then at the end we get the money back. Okay. Thanks. So are we working the architects that gave us that lower bid? Are those the architects that we're working with for the project? So the funny thing is about architects they all work off the office of public school construction sliding scale. So everybody's cost is is the same. it was
024um best value for us. And just by way of reminder, DSA is division of of state architect. So these plans are all submitted to them to DSA and then they sometimes will come back and say, "Well, this has got to be changed here. This this fencing can't go here." Those kinds of pieces and that's where those contingencies were. Yeah. San Marcos High School was $10 million in structural changes DSA made. So it's important to keep that money there. Sure. Makes sense. Mission Hills site whitewide athletic improvements projects replacing the stadium turf and track. We are creating um using the practice field to create a new practice field with um turf and um stadium lights. Um we are also installing three beach volleyball. So it'll be the first high school with uh beach volleyball. And uh
025we actually started on the 12th. So, I was out there today and all the grass on the practice field is like gone. It's crazy how fast they're going. So, we're very excited for this project. Uh this is what we came up with the design working really close with the um athletic director, the assistant principal, and the principal had multiple versions of this. And this is where we landed on for the stadium, sorry. And then on the left is the practice field. Um, it looks different than the stadium because it's not they're not going to be having actual games there and all the sports are highlighted on that field. And then the tennis and beach volleyball on the right and we had some concerns about the placement right for the that's been addressed the placement of
026the where it is. Okay, cool. On the [laughter] south side of the tennis court, we moved that for the new sport. Woodland Park renovation project. This is still a modernization and replacement of existing buildings, site reconfiguration and replacement of portables. Um the state architect, this project is a little behind because we got a notice from the state architect that the projects being put on hold because of all the projects from the LA fires. All those emergency projects are have flooded the LA office and so now they're coming to us. So, this project might not start until October or early November. We're still trying to nail down the date. They keep changing for the better, but I don't want to overpromise. Okay. So, this is a overall from the if you look on the bottom right
027that is the gym and then you're facing all the way down to the front of the school. Yeah. Can I just orient it took me a second to orientate myself. This is from the back looking out. And so at the top is the street. That is the street, right? Yeah. That Yes, that's the street where you come in at the very top. So you're like way at the back of the campus looking looking back towards it, right? Okay. I know to was about to say this, but I'm just going to jump in real quick. The one of the things I love most about this, you you guys are familiar with the the current campus. You walk in and then it's a zigzag in all the way through. This has now a nice good wide flow
028and yeah, good visual and traffic patterns. You have now a central alley channel. What do you remember what you call it? It's um central pathway. Pathway walkway. Yeah, I thought I thought that was really well done. I thought you were going to mention my favorite building. Just kidding. I love them all. The one on the left is a um science and a physical education building. This one. Um it transcends the lower portion and the higher portion. So, when I did the job walk, I almost forgot to walk up there because it's so disconnected. So, this will really connect them two together. Right in front of the gym is the new two-story building um that will um tie into the vernacular of the rest of the school. Then we have the existing buildings right next to
029those and across from each other followed by a library and then those same um smaller four classroom buildings and then the admin and the performing arts center. So we want to make sure that when we revamp this school we give it new life, a new um persona if you will. And so this is going to be the new school. We don't want it to look like an elementary. Um, we want to really make sure it has a place. So, we just put some different finishes on the front and changed the roof line. Um, in the center of the campus, right when you walk up, there's a lot of grass being underutilized. It's all in front of the fence. Um, so we're taking that back on site and creating a place for students to um, be
030welcomed into the school. This is the library building on the left. Um all the colors on this are um not chosen. So whatever color you see um is just a placeholder for now. Um and all architects do things differently. That's why some renderings look a little more professional than others. And um they're just different programs. This is that twostory building. You see on the left side of the building, it's one story and that's going to tie in with the one-story buildings right next to them. So, we really wanted to tie it in and make it feel like it's been there just as long. Tell me. Oh, sorry. Go ahead. Go ahead. Go ahead. On the right is a collab. Um, if you've been to uh Richland, they have we incorporated those and they are very
031highly used. Um, the teachers are scheduled different times to use them and so we have them throughout the campus. Can you go back a couple slides? So, the the first overall one I wanted to just highlight something for the board that you mentioned earlier. So, when Aaron was talking earlier about potential places to um reduce costs, one of the options we had from one of the architects was you it's hard to see on this one, but towards the front of campus there are there are four classroom buildings up there um that existing I guess they're existing classrooms, right? Um that they said you could you could not do anything with those. You could just leave them. Um and it just it would save it would save some money, a good chunk of money, but it
032just felt really weird. you would have a beautiful campus everywhere else and and we wouldn't be able to do hardly anything in there. Maybe even carpet. I I don't know. It just it just would look very out of place and it just didn't feel right. If we're going to do it, I think we just need we need to do it. I appreciate that the consideration. Yeah. Do it right. Well, and [clears throat] and in my um experience, when you leave out just 24 classrooms or a portion of the site, you never come back. Yeah. So, they get skipped over for the next bond and usually the next bond. So, that's a long time. Okay. Paloma renovation project. Although it's on hold as far as construction, we're still proceeding with the architect. Um Erin and I
033um have always planned for it to go after Woodland and Knobill um at least six to nine months. So we're still on that track is with the architect. Um and it's still the modernization and replacement of existing buildings and site reconfiguration and um replacement of portables. And um we have not hired a contractor for that. And um we will wait till it has is fully funded. And I'll show you a couple p pictures. I think you already saw this is the site plan. The gray is the old buildings and the white is the new on the top right. Just wanted to point out that's the MPR. We were going to keep it, but because of the structural role components, we had to replace it. It was under it was over the amount that we could
034go get through with DSA. Here's the the front and the MPR. To was there a bus drop off similar to Am I not seeing it on this? Yep. It's on Camino Magnico on the middle of the right side is the bus and spent. Oh, there it is. Got it. Thank you. And KOC. And there's also another parking lot on the top left corner that will be kinder drop off. It would be similar to Richland. Works works well. Can you remind me of the timeline again? I mean, um, are these the completions tentative completions for the ones that we do have scheduled? So, um, Knobill is three summers and two school years. Okay. Well, Lyn Park, uh, because we removed some scope and we're still trying to reduce our cost. Okay. We're rethinking the phasing plan,
035but it was always supposed to be a three-year project. Okay. So, we're hoping to make some more efficiencies and save some more money. Okay. Okay. Um, and we just had a meeting today right here and so we're working on it. Okay. Got it. Thank you, Tova. I have um two questions that are about all the sites together. Um, ebikes as it relates to students entering and exiting campuses. Um, just the considerations that are being taken for safety. Um, and then at the elementary level, I'm not familiar super familiar with the the sites as a part of this, but um, student like student flow walking onto campus, off campus, is that I I mean, I'm sure that's taken into consideration, but 100% taken into consideration. I think of that California Department of Ed requires us make
036sure path of travel for students um, is safe and doesn't cross over any driveways. um unobstructed from um different drag lanes and buses and traffic. So, we're doing a lot. The city of San Marcos helped us get in that bus lane on the bot in the middle. Um so, it's really going to help us. Um we make sure that everything we do is for the best safety of the student and we're going to be vastly improving these two sites. Good. Okay. So, there'll be ebike parking at the middle school where there'll be like a or will there be like a parking area? Okay. Definitely. Great. Okay, that's all I have. Thank you. Thank you, Toba. All righty. So, going on to action agenda, right? Um 5.1 authorization to approve the preliminary guaranteed maximum price for
037Balffor bey construction company for the Knobill Elementary School renovation project and okay so this is an action item I'm to approve um the contractor I think it's $7.4 $4 million so they can start this increment one um which is all that grading work that needs to be done um and as well as um set up the interim housing for the so the classrooms will be um put off to the ex they're going to be on the where the existing field is so that they can take over where the portables are now to um build one of the new one of the new buildings. So, um, we're approving this tonight because they intend to start that, um, on June 12th, the day after school's out. Fantastic. All right. So, do I have a motion to approve
038the preliminary guaranteed maximum price for Balffor Construction Company for the Knobill Elementary School renovation project? So, moved. I'll second. Moved by member Heric, seconded by member Martin to approve the PGMP as presented. All those in favor say I. I. Any opposed? Motion carries. All right. The next regular board meeting will take place on Thursday, June 12th, 2025 at 6:30 p.m. at the media center of the North County Regional Educational Education Center, 255 Pico Avenue, San Marcos, California 92069. This meeting is adjourned. Thank you. Thank