001I would like to call this meeting to order. Today's date is Thursday, February 20th, 2025. This is a special meeting of the governing board of the San Marcos Unified School District. Please let the record reflect that all board members are present with the exception of member Heric. Agenda item two, special meeting opening. The San Marcos Unified School Board of Education meeting is a business meeting of the board held in public. While we welcome and encourage public trans participation, the expected behavior is that this meeting will be conducted in an orderly fashion. Only the person recognized by the board president may speak. While the member of the public is speaking, members of the audience must not yell or speak out regardless of whether you agree or disagree. While public comment is in progress, you if you
002speak out, you are out of order and we will be asked to leave the meeting. As adults participating in a public meeting, we need to model civility to our children and students. On behalf of the board of education, we thank you in advance for helping us conduct this meeting respectfully. Mission statement. The San Marcos Unified School District is an innovative and collaborative community providing an unparalleled educational experience through an engaging and supportive environment. All of our students are challenged, inspired, and poised to excel. Please rise for the Pledge of Allegiance. [clears throat] Ready, begin. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Do I have a motion to approve the agenda? So
003move. Moved by member Carlson and I'll second. Seconded by member Amad to approve the agenda as presented. All those in favor say I. Any opposed? Motion carries. Uh, communication session. [clears throat] Please note that during a special board meeting, only items listed on the agenda may be addressed to the board. If you wish to address the board, please complete a white request form located in the al cove to the left of the double doors. As you enter the boardroom, please give it to Susie. In accordance with board policy 9323, public comments will be limited to 20 minutes per topic. Each speaker will be allowed a maximum of three minutes to speak. Members of the board are very limited in their ability to respond to statements or questions per the Brown Act. Unless an item has
004been placed on the published agenda, there shall be no action taken. The board may one acknowledge the receipt of the information report and comment. Two, refer to staff for further study. Three, refer the matter to the next agenda. A recording is made for all open sessions of the governing board. Again, on behalf of the board of education, we thank you in advance for helping us conduct this meeting respectfully. Susie, do we have anyone who would like to speak? There are no speakers. Right. On to presentations. Facilities and bond program update. Aaron Garcia and Tova Corman. At this time, I would like to invite Aaron and Tova Corman to provide an update on the facilities bond program. All right, we are so excited to be here tonight sharing um all of the exciting planning that's being
005been done recently in the facilities department. Um to is going to be doing the majority of the presentation tonight, but I'm just going to give you a snapshot of what we're going to talk about tonight. Um first we're she's going to go over the facilities master plan. Just remind you of what what's in there. Um remember that is the um document that we're using for all of our planning related to our measure JJ bomb that just passed in November. Um as well as you know everything else um that's going on related to facilities within the district. And she's also going to share with you some updates um since the last time. The last time the board saw this was in um November of 2023. So it's been a little over a year. She also share
006with the updates that have been made in the document since that time. Um, and then we're going to jump into what happens during the facilities planning process. Um, and the project updates. We're going to talk about five major projects tonight. First, the Coreo Elementary School drainage turf and asphalt project that's been ongoing for a while. Um, and then the Knobill renovation project. Um, we're going to talk about those two first. Those two are not funded through measure JJ bond um, proceeds. Um, and then the final three that we talk about tonight are going to be funded with U measure JJ bond. That's the Mission Hills athletic improvement projects, Woodland Park and Paloma renovation projects. And then I will wrap up um tonight's presentation by talking about the next steps in our bond program. So with
007that, I will hand it over to Toba. Good evening members of the board, audience, Toba Corman, executive director of facilities. Today I have with me my facilities team, Peter Jenkins, Lynn Luenberg Jones, Danda Bruin, and Dina. And we're here to talk about bond. This is so fun. First one. Right click. There we go. Okay, so we're going to talk about the master plan first. We created the master plan originally in 2008. The purpose of the FMP is to provide a fact-based datadriven report um that helps the board of education make decisions on new facilities, repurposing facilities, evaluating the um the uh need neediness of each school site with a needs assessment. um looking at different programs and capacities um and integrating that student enrollment piece into what we do. Do we need all these portables?
008Do we need a new school? Those type of questions. So, it became the basis of our Prop K in 2010 and um we sought out for $287 million of for facilities improvements of which we got about um hundred million just from state funding. Um, we modernized old and outdated facilities. We built new facilities, expanded student capacity, and upgraded technology infrastructure districtwide. The FMP has some components that are very comprehensive. Enrollment and demographics, capacity analysis, facility needs assessment, financing, and implementation plan. Within those documents are also educational specification and needs assessment. So the needs assessment tells us everything that needs to be fixed at every school in the district. And the edspecs tell us how we um want a classroom to look, how we want an office to look, things like that. Um and how it's
009connected to our ed services department and how it um kind of guides our um decision- making. So 2017 um we hired Kitchell and PBK architects to do the needs assessment. That's a very large document. I showed Sen last time. Um, and they go in every single room, every single school, every single site and see what needs to be done. And so then they gave us this huge dollar amount of how much we need to spend on our facilities. Um, because Aaron and I were doing the update last year, we wanted to make sure that the master plan was most recently updated and approved by the board. So, we hired them again to make updates. Um and we also made some changes um based on M projects and other projects that I had been completed over
010the last year. Okay. So I'm just going to talk about the changes enrollment and demographics. Um you know this year we had to make sure we accounted for TK in all sections of the master plan. So under that I added um a section for TK. We listed historical current and projected enrollment. And um within that it's it's not its own separate thing anymore like it was last year. It's just incorporated TK kinder 1 2 3 and so on. Um we updated the new residential development section. So that was the second half of that um section because it impacts our development and our enrollment. Um so that was updated as things change throughout the city and things get built and new projects come in line. Um so the status is we're working on it. We're waiting
011for MGT's um enrollment projection. Once we have that, we can kind of synthesize the data. Capacity analysis. Lynn has been working on this um to make sure that we have enough appropriate classrooms for each grade level and each program um and what classrooms are available. Um and there was some changes at the elementary level because TK is now considered a classroom and it's mandatory um at our schools. So we need to account for that as well. So those changed a little bit. Um and we also um we sent out a survey to all the uh principles every year and they give us who's using what classroom for what. Um we also included all the CDE requirements for TK just so it's very clear. This is what um a TK classroom needs. It needs to be
0121350 square ft bathroom storage and and so on. So, um, and then, so that's we're almost done with that. Probably in the next couple days, it'll be done and ready for Aaron's review. Um, and then the needs assessment. What I did with the needs assessment is there's all these spreadsheets from Kissle and we basically deleted the line items. Like if Ted replaced some HVAC at Curo over last summer, then I'm able to take that out of the master plan. So Dina and I did that a couple months ago. So that has been completed. And then there's no updates to financing implementation as of today. Okay. So, we wanted to point out something interesting as I mentioned um because we incorporated the TK reduce the uh number of available classrooms at the elementary level. So, not
013only classroom counts but the kinders. So they're required to have the same um specifications as the kinder classroom. And so what happens is oftentimes TK takes over those two classrooms and then the kinder is now in a different room that may not be the correct size. So we want to um put it in your um you know foreshadow that it's possible that we need to do something to be in compliance with the um TK and kinder um per the CDE. So these are the schools with TK classrooms. As you know, we built double peak kinder building. So, that one's good. And Richland was also built with preschool, too. So, um but the rest of our elementaryaries are not um let me get on here. Do not have the TK classrooms. So, just to keep that
014in mind. I finally sit. Tova, do we have um since uh TK is statemandated, do they provide funding for that or is that something that if we need to make those modifications, we're going to need to have funds? Right now, we're not eligible. Okay. Because of our um what's it called? Dup. Right now, we're not technically eligible because of our unduplicated numbers. Okay. Um, so it's based on a point system and there's 100 points and 50 points is all the unduplicated stuff. So we start way below everybody. So right now, um, there is going to be some changes in the future with Prop 2 passing as well. So we'll keep you posted. Okay. Thanks. Point of clarification. So unduplicated homeless uh, students in learners. Thank you. And E. Got it. Correct. Yes. So, we will
015um continue uh building TK classrooms for in as many schools as we can with the funding that we have and then we'll keep monitoring the state. Hopefully, at some point in the future we will become eligible um down the road and we'll be able to get some help from the state with that. Um how many do we have a number of like how many uh elementary schools are actually impacted with the TK kind of uh taking over some of the kindergarten classrooms for example? Like I know at CE's TK's and there was like I think three or four kindergarten classes and so PK took over at least one or two of them and so kind you know do we have a a number of how many schools are actually impacted because then there's some declining
016enrollment so we you know don't have as many. Yeah. So uh all of our elementary schools are impacted because we only built so many you know gender class classrooms as we expected. So I think every single one of them has has a need and that's what Lynn is tracking. She has a spreadsheet and she knows exactly how many at each school um we need. Fantastic. Thanks. Okay, so this is an important slide um as we start to embark on our bond program. Um this is the implementation section of the facility master plan. Um and so what how we did this is we broke in all the schools into phases, right? So, our phase one schools are the ones that we um want to tackle first. And the reason they are considered our phase ones, these
017are our oldest schools um that are also have the highest dollar amount of eligible funding from the state. Okay. So, um, per the board's direction when you approved this facility master plan, um, last year, we started tackling these first three schools. Um, luckily, we do have some CFD funds we're able to use to begin the planning process for these so that if and now that we know what did pass, the bond did pass, we're ready to go. We're ready to start construction um, as quickly as possible with these schools. So, so that's where we are right now. We are fully going allin for these first three schools. Woodland Park, um, middle school, Knobill, and Paloma Elementary School. So, um, at some point, probably a couple years from now, we have plenty of work to do
018right now. I don't think they can take on any more projects right now. They're very, very busy. Um, but in a couple years we will come to the board and we will need to get your direction on like these next four schools, Twin Oaks, Discovery, Coreo, um, and Twin Oaks High School. Um, at that point, we'll have we'll know like kind of how much we've spent on the first three and hopefully it's not a surprise to any of you. The the costs are going up rapidly in construction. So um both of the all three of those schools are already the price is already higher than our original um estimates of those. So um we will have to make some decisions at some point, right? What of these next four schools which projects get done? Um
019you know can we do a little bit at each school or do we want to go all in and do fully do two schools? That that is the board's discretion and we will need your direction on that at some point. Okay. Um and that is the the prioritization of these projects are fully within the board's control and that's um what we will come back to you at some point but but we have plenty again we have plenty to do right now so it won't be for a while um but that's the kind of thing but um the other thing I want to point out is um please know that if like our phase 2 schools are all our schools that are about 20 yearsish old um and they absolutely need some work um not as
020much as the phase one schools but um they They do need some need some love certainly. Um we will absolutely go ahead and do projects that are critical. Just use Mission Hills as an example. We definitely have some roofing needs there and one building in particular was worse than the others. We went in and re-roofed um the 300 building um this last summer. Okay. So those critical kind of facility needs we won't ignore. will use other funding um return routine restricted maintenance, deferred maintenance money, and we'll pay attention to those things. But of course, there's more those schools we'd like to do if we can. Um and then finally, the phase three schools are kind of our newest schools that don't need u much work, but we are hoping that as part of the bond,
021we will at least be able to do a little bit of technology upgrades and safety and security at those schools. It may be very small. Um, but at least we'll do we'll do something at all of all of our schools. Okay. I'm going to get on chair first. Close enough. Okay. Okay. So, I'm just going to go through a couple things that were in the master plan. This is our new construction eligibility and this is given to the district as a whole by grade level. So grades K K K K K K K K K K K K K K K K K K K K K through six, we have pupils available. Um 7 through eight, we've used all of our eligibility up. Um and grades 9 through 10 and specialty class. Um one
022thing I want to mention about, you know, we're doing Woodland Park. What about their money? you can um request a use of grants by the board to pay help pay for those classrooms that you're building at William Park. So, we are going to be coming up to the board next month to ask if Richland can borrow three classrooms worth of students from some other pot of money. So, we'll probably have to do it again for Woodland Park because there's nothing no funding eligibility at that level. That's a correction. the eligibility or grants or pupils based on pupils. Is that your unduplicated number? I mean, what is what how are they counting these pupils? Well, it's a huge like um undergoing where you you set your um enrollment in a point in time and how many
023classrooms. Okay. And then it's kind of your you're have you built enough permanent classrooms and if you haven't then it kind of offsets and that's kind of what eligibility we have left. Okay. So all the portable eligibility those are pupils. So, and there's 27 kids in a middle school, for example. Okay. Um, so they base it off CVE recommendations. Okay. Little very complicated, but um it's it's interesting what we've done with Richland. We're getting a lot more money coming in than we had thought. So, this is our future modernization funding by school. We put all the schools on there for one and two, phases one and two. Um, we wanted to highlight the three, Knob Hill, Paloma, and Wilden Park that have the highest eligibility at this point. Um, it's just over 26 million. So,
024we get to make our money last a little bit longer and stretch out a little bit by getting some state money. U, these are estimates for the grant only. Some of these sites, as you'll see, will have off-site work that we'll get additional funding on top of. For example, Richland had $3 million worth of offsites. Okay, project planning process. I love the process of this construction and design part. So, first thing we do after we do the needs assessment um and we meet with leadership and we talk about goals of the projects. We go to the board and then we hire an architect through a proposal process. So, we send it out to um a good couple like probably six or seven architects to see who's got the chops to do each project. um based
025on their experience based on their experience with the same type of design as well as um experience with K12 in California. Um then once they're hired, we obviously we go to the board to get that approved. Um and we have different architects for all of our projects right now. So you'll see their names on here. Um site analysis, uh we collaborate with architects, engineers, and we kind of look at existing conditions. These are not flip the flip the site type projects like San Marcos High School kind of was and Richland was definitely. So um it's going to be a little bit more tricky when we start building. Um so we do geotechnical evaluations, topographical and utility locating so we don't hit something when we're playing around these older buildings. Then we get these preliminary design
026concepts and we start they use the edsp specs I mentioned and our design standards that has like you know HVAC brands and types and stuff has all that technical data and they kind of just take what our standards are that TED installs every day um and they put those in the plans and so we make sure they're conformed and we meet with lots of people. So with M, we have four days for each project um of just meeting meeting with every different type of engineer, mechanical, plumbing, electrical um and we make sure we're putting in what they can fix, what they want, what they are used to, and that we can do the in-house labor as opposed to outsourced. Um I also meet with CNS, I meet with special ed a couple times. I meet
027with the principal, meet with the music director, I we just meet with everybody who's involved. Um we have I just met with Amy. Um so we really it's collaborative. We also met the city on two of our project three of our projects. Um because we're proposing new drop off and pickups. Um and then we also um you know meet with other ed services departments, CTE for example, as well as um the TK director. I'm not sure her title, sorry. But we meet with lots of people and make sure what we put in is what the school district needs and is supportive of our culture. So project um planning process phases two through five. Um so now we're phase two. Now we're just really putting the paperwork at the pen lines into the designs, having all
028those meetings. Um the engineering is starting to get built with the um different mechanical, electrical, plumbing landscape. Um and then we get through that. Um that's the first point in time where we meet with M for two days, two solid days. Um and and uh the M director, he uh essentially just has so if we're talking about electrical, he'll have his two electricians there and he'll be there and so will the coordinator and then we kind of make changes that way. Um so then we hire a contractor through an RFP process, the proposal process. We did interviews for both the architect and the contractor for um the bigger projects. Um and then they get to come in and they do constructibility review like is what the architect built buildable or design buildable. Um they figure
029out scheduling which is exactly where we are right now. We're trying to figure out phasing and scheduling. Um we get design approval. All of our projects are either already in DSA or going into DSA last this month or next month. So very exciting with the exception of Creo that was approved a while ago. Um then we do permitting and bidding. We make sure California Department of Education standards get met. We get their plan approval for that site. Um phase four uh are just really construction milestones. we start um you know the demo, we start phasing. Uh we're working through the phasing plans with the two contractors we hired for Woodland and Knobill. Um so that's still ongoing. Um we do all of our funding applications after that. And then after we're done, we want to
030make sure everything works. So we do final inspections, system testing, uh also known as conditioning. We do tons of trainings where we we also videotape them. So it could be the M folks, it could be the custodian, it could be um the principal and in the office manager who are learning how to use audiovisisual, that kind of stuff. So we do all that and we tape it in case they need to see it again. Um and then we do the grand opening and that's about it. So long process, really fun. Going to go through some of our projects. Okay, our favorite project ever, Coreo drainage turf and asphalt project. Uh, we are removing or replacing all of the existing field that actually is a little bit green right now, but very baldy still. Um, and
031asphalt above and below ground drainage. Um, we're replacing the fields with artificial turf on a mounted above ground drainage system just as a double measure because we don't want it to happen again. Uh we're also putting in retention walls to stop that rain from coming down and further exacerbating the groundwater issue. Um we're also installing a shade structure over by the fields. I have a site plan I'll show you. Um and then removal replacement of the asphalt. There's some concrete work we're doing. We have to go inside three restrooms and do a couple tweaks for ADA compliance. Um so we've worked with the principal really closely. She approved um our phase one construction plan and that is um in the fencing is up as of Friday and Monday uh excuse me, Tuesday. And um so
032the fence is up, the trailer's up, the toilets are up. We're just waiting um a little bit on a couple things to start really get going, but we're going to do some demo and they're also going to put up some sound walls in areas that are too close to classrooms. So we want to make sure that classroom continues as if we weren't there. So this is capital facilities um re redevelopment funding and CFDs. So this project went from 1.5 million estimate to a whopping 12.75 million. It's there's so much concrete we have to pump into the ground before above and below all the utilities concrete the whole site. And so that's what's driving the cost way over than what we thought. Can you can you just remind us again like what was the it's just
033like the underground aquafer? What I mean what is there's an underground aquafer like a plume. Okay. And then um anytime any water gets into it that water is coming up. So it's getting in because the drainage system is poor. So that water in the plume is coming up and seeping up through our two classrooms and all over the asphalt. And so if we eliminate it getting to the point of being able to be pushed out by concrete treating it and adding drains. So the minute it wants to go up, it's going to hit a drain. Yeah. Underground and then go out. Okay. So there's also going to be a retention basin that we're going to treat the soils before it goes into the storm water, too. Okay. That's kind of the part that went through
034the city of Carl's bad. Okay. Thank you. How about um so Coreo is one of our phase one elementary schools that we will be talking about probably in the next couple years for um a pretty significant renovation. Does this in any way change what we would potentially do or or be able to do for a future remodel of Korea? Um I would say that that's certainly up to the board. In my mind it doesn't like because um they were using all redevelopment funds and CFDs that were in the Coreo area. Um, so it's it's up to the board at that point if you want to consider this is they got some of it. We're not touching any buildings in the in this particular project. Um, or we can keep going. We can just do a
035full full rebuild there too. Um, we determine that is what the direction is from the board. Yes. So there's a question like the impact financial impact of us doing this now versus a full rebuild later. But also like physically if we do all of this it's just it's not going to impact anything we might do in you know in terms of renovation of it. Right. Okay. Right. So like if we decide you know we're we want to redo it and now we want to put a building there. We're not going to have to rip all this stuff out that we just put in to put you know to do something else or we wouldn't be able to do that now because we put all this concrete into the ground. And so that means that now
036we can no longer use that area for different thing. All of the portables are older than 20 years old. Yeah. They all need to be replaced or made into a classroom. And we would remove all the portables. The two buildings on the right, you see the port, the five portables. And then in that middle has a roof. Those are actually portables. They just put a roof on it to make it look like the other school. So all of that would go and we'd create a twostory building that would kind of take up that space and it wouldn't be impacted at all by the green. We would tie into it. Okay. And um just to note, there's a line on the site plan in the uh asphalt area. That's the fire lane. Um we have requested
037um more striping plans. We haven't gotten that from the site yet. Um um and my point is that was I forgot what I was going to say. Well, let me just keep talking about this. There's the turf on the side. We're adding a a track that's also made out of the turf. It's going to be a no in no fill turf. Um, so the kids don't get stuff in their pants and stuff. Um, there's a bio at the bottom. You can see that. Um, that'll filter all of our water. Oh, I know what I was going to say. So, all the asphalt you see in where the concrete is, all of that's new. Nothing below it under all the buildings that are getting touched. So, if we reconfigure or tear down any of those, it
038won't matter. Any more questions? The little blue square on the field is the shade structure and then the blue at the top is the existing playground. Okay. Okay. Thanks. Knobill renovation project. Um this is um being paid for out out of redevelopment and CFDs. It's the modernization and replacement of existing buildings, existing portables, and then the modernizing of other existing buildings that have good bones. So, one thing I want to say is because we're not flipping the project. Um, it's a it's a going to be a longer process to build because you're phasing. There's going to be interim housing um that we're going to move people out and move people into the new classrooms and we're working on the the phasing now. Um, but each school um is going to have a new facade and
039a new look um and identity. So, we have Paloma and Knob Hill. It's the same school. Really, a little different layout, but um we're look totally different. So, you'll see today I have a couple renderings for all the projects. Um yeah, they're going to be different. They're going to have their own identity. You won't even remember that they're the same school. Um so, that's pretty fun. Be similar to like Lacost Meadow that rebuild that we did like kind of building and then redo the Yes. Yes. Exactly. Piecing of it. Okay. Okay. Okay. So, this is Knobill. This is the plan that we have. Um, buildings A through F, buildings F, A, and B that's existing. So, we are for building B, we we are um building a new MPR. Why? Because I'm building this really
040cool road. It's we're using as a bus drop off and delivery drop off. So, it's going to be a road that um goes all the way through the campus. This is the only school we have and the only school I've seen with only one street frontage. Nor most schools have two. Richland had three. So, um it's very challenging here at this project. So, um we want to make sure kids are safe fed. Kids are getting dropped off in the culde-sac and have to make the whole walk. When I was in a lot worse shape, I had to do the walker with me and that was not fun and to do it every day. So, we're going to fix that. They're going to get dropped off. Um right be where the blue um right before the
041MPR building there's a drop off and then the buses and and then right after that is a little triangle. That's going to be the drop off and delivery place and then they'll just go straight through the site, exit out the culde-sac and take off. Now we've already met with the city three times. City's totally cool with it. The only thing we're working out is the neighbors next door to the um south of the culdesac. Um it's a old folks home and so the lady we talked to um is going to her higher ups to see if because they own that little piece of dirt at the culde-sac so we want to produce an easement in order for us to use it. They should have no problems. But we have an alternative if that doesn't work.
042There's a park knob park is right next to it. We can go. The city said they're totally fine with us going up into it and out. So um let's see. So this um wrapping around building B blue, we have the NPR. We have a new food service area. Um and then next to that we have building C. That's a new classroom building. Um includes music. Um right where you see lunch shelter. That's actually the second story is is um has a classroom over that spot. So it's natural um seating. It'll protect from the wind um and also cost less. Um we have uh down below that we have an academic quad which I have a picture of. So kind of like the elementary flag salute type place where they could gather um focal point. So
043that being said the building south of that D has the library. So as you see the library and the music are right in the middle of campus so everybody can get to it pretty closely. Um D has uh also the maker space as well as the library and some classrooms. And then swing around to the left to E, that's a new TK building. Um, if we end up wanting to add TK's, we were thinking of the potential. Um, this is just a thought. It's it's if we had a prototype of just two classrooms that were adequate for TK, we could use this plan and we use this plan somewhere else and save money. Um, the Ker is um F and that's existing building. Um, and then the A I just started with that last because
044the A is getting two extensions. So, we're expanding to the KOC and some offices as well as that actual reception and lobby. So, we'll see pictures. Um, and in the middle between the F and the D is the kinder play. South of that is the TK playground. They have to be separated and they'll have uh what Amanda Carlson says, a place to get their wiggles out. So, they'll have some grass and they'll be able to run around. Um, and we met with Risk and her to find toys that are really good for that. Okay, pretty. Here's the front of the school. So, we have Knob Hill on the right, the admin um where the glasses uh will have some film on it for protection. Uh, looking into the office, and then there's just like Richmond,
045there's a gate in between the MPR. So, that'll be kind of your grand entrance. Um, I want to mention that all of these renderings are brand new. I just got them a couple weeks ago. So, the colors, that kind of thing, none of that and materials haven't been chosen yet, but this is the essence of it. So, this is that academic quad and shows the two buildings. And if you look at the right, um, down below at the bottom there's some glass. That's the library. It'll have some outdoor space as well, um, to expand out there if you need it. So on the left you can see there's some kids sitting on some benches. It's a little dark. Um but that's where the lunch area will be. It'll be super fun. That grass will be
046turf. So uh they don't have to mow it. It'll be kind of hard to do that. So I wanted to give you this view because it's fun. It's this TK building in this left corner and then above is the Kinder. And so you kind of see the TK yard as well as the kinder yard and then the new building on the right. So that's what I have for this. This is Dale our group and we recently he approved uh Belelfford Batty to be the contractor. So we had a meeting today and we meet to try to work out how we're going to phase and then I meet with Aaron and we have other discussions after that. So um any questions on Knob Hill before I move on? I was going to mention so the knobill
047entrance for the uh bus route or the buses are going to enter through knobill road then they're going to exit out through that street uh venita or whatever it's called into uh where uh Costco that yes area. So there's already public bus transportation I think that picks up people there. That's where our buses pick up and drop off now. Okay. Yeah. So it's just taking it off the street. Perfect. Yeah. And that was one of the main things we wanted to do. with the kids on campus. They're safer there. Thank you. You're welcome. Okay, jumping to the next one. This is Mission Hill sitewide athletic improvement project. This is CFD and Measure JJ. Um we're doing a few things. The stadium turf and the track is in need of replacement. So that's a full replacement
048of the whole area including the the D section of the ends of the building, ends of the track. Um the practice field, one of the projects that we talked about, one of the needs we talked about in our master plan meeting was that we need um more athletic improvements because we have so many sports. So we're adding a second artificial turf field with practice lights. Right now they're renting the lights um and they practice at night anyway. So, um eventually we'll take a environmental document to you for approval. It's to show that the impact doesn't have um any issues environmentally and vice versa. Um tennis courts, there's 10 tennis courts and they're made out of asphalt. If anybody plays tennis, you're not supposed to do asphel because it cracks. Um so, it's been cracking pretty
049badly. It's on a big drainage issue. There's one drain for 10 quarts. So, we have to fix that as well. So, we're only replacing with eight new post-tension concrete courts and two of those will become um beach volleyball courts. So, we'll get three out of the two. Um so, that'll be new um because San Marcos does not have one yet as well, but um they have a project coming up at some point. Um and then the budget is at 12 million and we are doing bidding. the first bid comes back in a couple weeks and because we want to separate it out because we have um only a certain amount of window to get the stadium done whereas everything else we can kind of if it goes over a couple days it's not a big
050deal but it's pretty big deal to shut down a stadium. Do we know how long it'll take the construction? It's um we have it earmarked for till October 31st but the football stadium will be ready in August. Yes. Correct. Yes. Gotcha. Okay. That's why we kind of we did an early submitt for that part just to get them designed paid for and all like contractors on board bidding all that early. Yeah. And on here I just want to point out that we like to keep both of our high schools um consistent. So they will have the the same things. We are starting purposely with Mission Hills because their stadium is exactly one year older than San Marcos High School. So we intend to go in next summer and do similar project except they Samarside does
051not need their tennis courts done. Um anyway similar project will we we will replace the stadium and track and put in beach volleyball courts. We'll intend to do that in the summer of 2026 at San Marco. So here's just a kind of site plan of where the work is taking place. Um the tennis courts, you can see the volleyball up on the right hand side. We still have two horizontal courts. Um I have a meeting with Aaron next week. We're going to talk about those. I don't know if I put it on my list yet. Um whether or not we need to actually build them. Um the green area around is the drainage work we're going to be doing. And then the the field on the bottom right um that'll be practice fields with four
052stadium lights where those little black marks are. Um and uh the stadium with the track and the turf as well. Woodland Park renovation project. Um this architect is HMC the folks that built um double peak. Um we're doing the same scope for this project as well. It's modernization or replacement of existing buildings and removing portables and putting in permanent. Um so this is CFDs and measure JJ. Um and the eligibility for this is almost 12 million which is good. Great. Um expenditures to date um 1.8 million so far. We have we have approved architects, engineers, geotechnical all sorts of people to do all the investigations. So um we're well steam ahead. We are going into DSA at first week of March. Um, so that'll start our clock ticking. Um, we will be back with an
053interim housing package sooner than that. Um, in order to get the work done during summer. So, because we just hired the contractor a couple weeks ago, um, they're working on all that as we speak. Sorry, before we move on, you've mentioned you've mentioned DSA a couple times for our board. I know we have a couple board new board members as well. Could you describe it very briefly what the DSA is and why we engage with them and what they do? DSA is the division of state architect. I'm apologize for the acronyms. Um they are the ones who govern our building plans instead of the city and local municipalities. Every single school goes through them. Our schools are safe. Our schools are can withstand a level like 10 earthquake. If there is an emergency, go in
054a school because you're going to be safe. So, um it's built the same as high schools and community colleges, not high schools, um nurse, uh hospitals, excuse me, and um community colleges. So, they just they regulate and they check for ADA access and structural safety. So, this is the renovation project. We're focusing all of our work on buildings and some landscape. Um there's some uh butterfly gardens out there. Um and so we're going to make sure there's lots of new landscape and places for kids to sit, fix the lunch, um area. So starting at the bottom, um right in the middle is the admin building. So that's going to get a remodel and reconfiguration. To the left we have the performing arts center. Um that building is in pretty darn good shape. So, we're just
055going to do some cosmetic things, including adding a lobby, um, and some a genderneutral restroom and some work in the band room. To the right of the admin building in the front, we have building H, which is our community services building. Um, then you see above that is D1 D2 and then a library and then D4 and D5. Those are existing buildings. We're going to modernize them. They're in pretty good. They're in good physical shape. They may not have good carpet or good paint, but they the phones are good. So, we're keeping those. Um, and then above is building E. That is a new very large building. Um, uh, larger than the number of classrooms, and that's going to replace the existing building E that half of which was added onto in 1999, but the
056original part is 1976. So, it's our oldest building. It needs to go. Um, there's no chance to save it no matter what we do. Above that is the gym. We are expanding the kitchen to um uh provide better service um to the students, more lanes for kids to pick up food. And then we have this fun building F that's on the where the basketball courts are. Uh we're going to relocate those somewhere else on site in the in the upper field. That's going to kind of transcend the lower field lower part of the campus and the upper part of the campus. So it feels like they're one campus right now. I mean it's just you can barely see anything. So, this will really connect the two and we're going to work on that part, too.
057So, this is new admin, new facelift. We need to make it look like it's a brand new school, which it's awesome. So, we did a little bit of um makeover on the front lobby. And they have this huge grass area in the front um that's being underutilized, as you can see. Um, so we're making it just like San Marcos Middle School where there's place for them to sit and wait for their parents to pick them up. Um, so a brand new facade. It'll look beautiful. Um, this is the building F that's in the back. Um, again, we're working on colors. Um, and this is the one that goes the second floor will be on the asphalt where the the um the first floor will be on the asphalt uh basketball courts and the second floor
058will be by the track. So they'll have um access out there and restrooms for the PE facilities too. This is the big building E. What we're doing here is if you see on the left side there's it looks like it's one story. It is one story. And the purpose behind that is to match the D buildings that have this slanted tilted roof. So we're kind of trying to blend that in so we don't look like we have a giant building that doesn't belong. So we're making an effort um on that. Before you go on Tova, can you can you go back real quick to the the one that's got the overhead the footprint that shows the footprint of the entire the I I know the board is aware of this, but the footprint of this
059site is just very unique. It's long and narrow and I don't want to miss I think the architects did a really good job and you did a good job. I know this was your your direction to them. That that central what would you call it? Corridor. There you go. That's it was going to give a nice finally a nice big line of sight. When I walk I know it's the same for all. when you walk from one end of that campus to another, you're going around and in and out and it's just very very difficult. This this should be just visually very appealing. Traffic flow should be really good. Um, so I just wanted to highlight that and commend your team for that. That's a great point and and honestly, kids are walking in the
060alley and the fire lane right now and so this way they'll just walk straight through the campus and access all the buildings through one path. So that's really important um for supervision. And that was um kind of Tiffany's uh baby. Get rid of that building in the middle. [laughter] [gasps] And so that's one of her uh biggest pet peeves about the school. And the other thing we want to point out too is all the portables are gone, right? And both Knobill and this one. Yes. All of the portables. Both of these schools have lots of portables um tucked in there and they will all be gone with these plants. Paloma renovation project. Same scope as the other two. I won't repeat it. Um that's CFD and measure JJ project or bond measure. Um this uh
061project is um is in design. You hired Alpha Design Studios though the the gentleman who did Lacass Meadows. Um we've hired him and his company. Um the construction is going to um depend on funding analysis that Aaron and her team are working through right now. And um I think they're going to touch on some funding today. Um, so we're still in the design process. We're just not moving it rushing towards it. Um, so we're still doing all the steps. We're just taking a little more time. So here's Paloma. Um, the gray is the existing buildings that we're modernizing. And then the whites are our It's It was hard to blow this up. I apologize. Um, the white is the new building. So starting at the top left, that's our new kindergarten. It's similar to um
062Richland. It's making sure the building kind of protects the kids from the drop off and pickup. So, their playground is inside. Um, and so that really creates a nice space. If you look real close in between the two, uh, there's two green sails and in the middle there's a little mini soccer field for the kids to get the wiggles out. Uh, at the front to directly to the right where the first gray set is. Um, that's our administration. So, we're adding on to there. There's actually two portables connected to that building. I don't know if you've noticed, but those are also going to be replaced. Everything's going to be replaced. So, to the right was um the gym building. We actually were planning on keeping it, but um there's a rule with the state architect
063that if it's going to cost 50% more than to just rebuild it structurally, you have to. So, we were forced to build this because it wasn't structurally um safe for the new codes, the codes that are in that are right now. So, so we're that's a new building. Um it's going to not house the library, so it'll be adequate size for the students. The kitchen will be expanded. Um all of these schools were built with um half the amount of classrooms because half of the classrooms are in portables. So, this is kind of right sizing these spaces. Right below that is our new sped building. Um, and connected to that is KOC. If you guys have gone to Double Peak and saw the Kinder building, there's a section in the middle that you can walk
064through. This is the same type of thing. And there's to the right of that is a new bus drop off. So, we've already met with the city um that'll take them off the um traffic in the pickup and drop off lane. Um, and then right when you turn in, there's also the CNS area. So, they'll be getting their deliveries there. And then there's KOC at the bottom. Um, so they'll have their separate entrance and exit and won't have to go through the campus. Um, and then to the left of that is our bigger building. It's also twotory and does happen to have the library in the same location as the other school, but we really wanted it central um, and in the forefront. And then building, you can't see the letter E right above that.
065that is a classroom building and a lot of support spaces like RSP, reading intervention counselors, things of that nature. So here's the new front of the school for um Paloma. One thing I do want to mention, different firm architecture firms have different equipment. So our DLR groups and HMC's have all this technology whereas Alpha who's a local designer um doesn't have those capabilities. So, this doesn't look as bright as shiny because they don't have the same equipment. Um, we're hired that as architects, not um rendering people. So, um it's a little more mellow than the other ones. Um but it's it's very beautiful. The design incorporates lots of um features that connect to nature in a way. Um here's the library. If you look at the posts on the side, kind of reminds you of
066a tree. um and the canopy that again the colors are going to be chosen. Um but really take what we have and make it fun and make it the center of the school, right? Um something place they can really be proud of. I wanted to show you this TK and kinder. On the left is the um kinder area. They have a shared soccer field and on the right is the TK items. Um so they can both use the U field. So, that's going to work out great. And that is all. Do you have any questions before Erin continues? Thank you. 20 summer of 2026. I'll let Erin takeatively. She's working out the money. Okay. Uh yes. Or or later, right? I' I've got to work um on with our financial adviser on how much bonds
067we can sell. Um, right now we're going to be tapped out with um, what we have with Mission Hills and Woodland Park and Knob Hill. Um, so if we're able to sell um, more bonds sooner, then we could start Paloma earlier, but if not, it'll probably be 20 summer 2026 at the earliest. Okay. So, we'll probably need to sell our second series of bonds um to in order to get Palumba done. Got it. Okay. So, Knob Hill, Woodland Park, and Mission Hills this summer essentially are would be starting and then next summer we're looking at Okay. Okay. So, just going to review with you all the next steps we have to get our bond program um up and running. So last week at the board meeting, the board um certified the election results and approved
068the citizens bond oversight committee bylaws that the committee will operate under. Um this week we launched our measure JJ web page officially including all of the bond oversight committee um information. Lots of um required information that's must be on the website. So we checked all those boxes and have that have that ready to go. Jennifer um helped set that up and it looks beautiful. Um we are planning to um appoint the bond oversight committee members and we'll talk more much more in more detail in the next few slides on that committee and convene its first meeting in May. We need to sell bonds in order to finish out the the construction and and pay our contractors. We need to say sell our series A bonds. Um, we expect that to be approximately $81 million and
069we'll be selling those in May or June. Beginning construction on the first two projects that are funded with Measure JJ, Woodland Park and Mission Hills this summer. And as I said earlier, somewhere in 2027, in a couple years, we will come back to the board um to have you consider the priority order of the subsequent bond projects. Knob Hills being funded with redevelopment funds and CFDs. Okay. So, just want to talk a little bit about the role. So, so the the school board definitely directs what the projects that are being done. Um and the role of the the bond oversight committee is in education code um as well as their bylaws and their role is to inform the public about the expenditure of measure JJ bonds. So we're going to start getting the committee up
070and running but really they're an after the fact. They're like after we've spent bond funds. They're like of a um stamp to say did did they follow what was in the ballot language when they actually spent these funds. So they are also to review expenditure reports that we'll give them in the meetings um to show that the pro bond proceeds were only expended for the purposes um that was in the ballot language of measure JJ. Um they need to make sure that bond proceeds are not used for any teacher or administrative salaries or any operating expenses. Right? When we when we sell these bonds they will come in a completely separate fund and they are not to touch or co-mingle anything in the general fund. they cannot be used for any normal operating expense. And
071then they will confirm that annual performance and financial audits have been done by cons independent consultants that the um the school board um selects and then they will present to you in a public meeting the annual written report outlining their activities and their conclusions for that particular fiscal year. Okay. In be on this particular committee advising them. I will be I'll be um running it just like um Dr. Johnson helps run the meetings of the board. I will be um in those meetings and they are um Brown Act required meetings. They will all be um publicly posted and available for public to attend. Yes. Okay. The education code prescribes very specifically the type of membership that um needs to be of our oversight committee. It will be a seven member committee appointed by the board
072and there are five specific types of members that need to be on there and then two at large members. So one person needs to be active in a business organization um in of the community. So, we will be soliciting um the Santa Marcos Chamber of Commerce um for someone on in their membership to be on the committee. Um someone active in a senior citizens organization, someone in a bon from a bonafide taxpayers association and we are specifically we'll we'll attempt to get a member from the San Diego County Taxpayers Association if we can. one member that's a parent or guardian of a student currently enrolled in our schools and then another one that is a has is a parent of a student currently enrolled and is active in a parent teacher organization and then two
073members at at large and if if those two members fit one of the other other things that's fine too. Um, and then in the bylaws of the committee that you all approved last week, we also said that we will consider additional criteria that we're looking for people that also have some kind of knowledge um or experience in the construction, architecture, design, public financing, um, building program management, that kind of thing. Um, we have had our applications live since Tuesday and I can tell you we already have 10 pe 10 people that applied. So, word's getting out um that um we are looking for members and that that's great. We're excited that people are interested in being part of the committee. Where do people go for the application? We saw it on social. I I saw
074it on social media, but where do people go for the the application? Yes. So, um so we're pushing it out through parent square and there's a link um we have a application on on droplet and they can also get the link to to it on from the website as well. And next week we're going to be pushing it out to more organizations, the chamber, the taxpayers association, um, different city organizations, and so we're going to be, um, lots of other ways we're going to be getting that information out and it's open till 3:21. Yes. Okay. Yeah. So, that's the next thing in the timeline. So, um, we started advertising on Tuesday for members. um they have until March 21st at 3M to submit their application um via droplet. Um then the following week an internal
075committee will convene to review all the applications. First thing is we have to ensure that we have someone that makes meets those five requirements. That's the the biggest thing that we're looking for. Um and then we will um bring the those seven names to the board. Um and the board can appoint the members to the committee on the April 10th board meeting. Um who is who comprises of the what is who is the internal committee comprised of? Yes. So so right now and we plan for it to be myself, Toba. um my administrative assistant Lette because she's going to be helping run the meetings like Susie runs these meetings for me. Um and Amy Ventulo will be on mic. Thank you. What is the um not time commitment as per meetings, but I mean like
076the amount of time and length? Uh are we talking a couple months, a year, five years? What's the commitment? Uh so we have that on the website so people know what they're signing up for. It tells them what the the time commitment is. So um everyone that is appointed to the committee is will serve a 2year term. Um the initial appointments will be staggered. So the first first ones some will be one year and some will be two because we don't want everyone coming expiring at the same time. Um and then the bylaws allow members to serve on three consecutive terms. So essentially you could have serve three two-year terms for a total of six years on the committee. And right now we anticipate meetings quarterly. Um there may be a point where they need
077to be more frequent um when more um construction activities happening but right now we expect to have quarterly meetings of this committee. And do those bylaws uh uh allow alternatives or alternates rather or is it just you're committed? They do not. They do not. But you know, but there's there's lots of rules about, you know, if you the the the committee can remove someone if they aren't aren't attending and then they can be replaced and all that kind of thing. Yes. Do we have a list of what qualifies as a senior citizen organization? We don't. That's the one that's very loosely [laughter] described. Um so you you will be looking at what we get and for me anything you know in some kind of organization or is fine. Yeah, there are groups that we are
078uh we have relationships with that have more senior members in them like Kowanas for example, they've been really good partners with the district. So that's one group we might reach out to. But yeah, there's no like defined what that has to be. Like the 55 plus parks I know they have some active engagement there. Yes. And that that to me that would meet the requirement completely. Yeah. So, um, so the board is not going to we will not see or review all of the candidates. We're just going to get the seven that you recommend to us. So, we won't see everybody who applied. You won't? No. Okay. No. Yeah. We'll we'll definitely I can tell we're already going to get more people than we have that we need. So, we'll definitely maintain the list of
079people who applied. So if we ever if somebody you know drops off the committee we can um you know maybe contact some of those people for for the future. And it is important for any member of the board or any member of the public who who has friends acquaintances who may be interested to clarify that uh the duties for the citizens bond oversight committee are what are outlined on these slides. I say that because it's not choosing carpet colors choosing paint colors right equip playground equipment things that people sometimes think they might be doing. That's it. Any other questions for you to And yeah, to thank you. Thank you all. Thank you all. All righty. All right. my baby. With that um I now adjourn this meeting. Thank you everyone. Have a wonderful evening. Looking
080forward to all the fantastic work.