SMUSD BOE 12-9-25 Open Session

001Good evening. Today is December 9th, 2025. Welcome to the San Marino Unified School District Board of Education meeting. Here's our board president, C. Joseph Chen. Hello. Uh this is Joseph Chen, board president. Uh let's call to the order for tonight open session at 7:02 p.m. Uh first of all I want to report for the cross section. The board of education took anonymous action in cross section to approve the settlement agreement for student number 2561. Call to order. I would like to do a roll call. Mr. Song >> I here. >> Mrs. Lamb >> here. >> Mrs. Ryan >> present. >> Mrs. Gear >> here. >> Mr. Chen here. Steen board member Mr. Book >> here. >> Thank you. Next, I like to turn it over to Dr. Nina Richtor to introduce our student leading us

002in the bridge of additions. >> Thank you, President Chang. Tonight, we have the distinct pleasure of welcoming Jua Lee, an eighth grade Huntington Fox, to lead our board of education in the salute to the flag. Juwa is an eighth grader at Huntington Middle School who also serves um as an ASB member overseeing seventh grade activities. And I'm going to rush in my speech to introduce you because she is also an amazing violinist who is going to have to hurry over to the orchestra concert at HMS in about seven minutes. So Juah, thank you for being here. We really appreciate you being here this evening. And if you would like to join us at the podium, we're ready to have you. Please stand for the pledge of allegiance. Place your right hand over your heart. Ready?

003Begin. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. You may be seated. Good evening, board president Chang, Superintendent Dr. Delator, members of the board, members of the executive team, distinguished guests, HMS faculty, and the members of the San Marino community. My name is Julie, an eighth grader at HMS, and I'm honored to represent Huntington Hill Middle School tonight. I'm grateful for this opportunity to share a little about my experiences here at HMS and the numerous opportunities HMS has to offer. At HMS, I participated in various activities and and they've tremendously helped me grow as a person. I serve, as he said, I serve as the director of seventh grade

004activities in ASB where I love coming up with creative events each month and watching students compete in tournaments. I found myself enjoying collaborating with other student leaders such as Payton Kim, our ASP president, and overall the people who share the same mindset and enthusiasm for bringing our school community together. Beyond ASB, I have explored a wide range of clubs. For example, last year I was a chess club officer where I helped set up chess games and watched students share each other's new chess openings. I've also been to the origami hangout where I made fun little creations with my best friends. Music is another big part of my HMX experience. I play violin and have been part of our school orchestra ever since I was a little sixth grader. I also play in our HM string

005quartet which has been an amazing experience for the past two years. One of my favorite memories was going to the arts rock field trip to San Marina High School, performing for incoming HMS students as a group of four. HMS offers this diverse range of electives, too, such as band, robotics, art, yearbook, and so much more. There are so many events and activities that make HMS an exciting place to be. Just last week, we enjoyed the band and choir concert, and today we will have our first winter concert for orchestra, a wonderful chance to celebrate music and see the talent of our students. And upcoming this Friday, our ASB will host our winter formal dance where students can dance as much as they want. From electives to clubs, HMS has offered me countless ways to explore

006my interests and grow. Thank you again very much for giving me this opportunity to speak and I hope you all have a fantastic evening. >> Thank you. Well, before you leave, I want you to come on up here because we're going to present you with a certificate of appreciation and also take a quick photo with you. I know you're in a real big hurry, so we'll try. You want your parents to come up and be in the photo as well. Please try again. in sincere appreciation for leading the board of education in the pledge of allegiance at their regularly scheduled meeting held on December 9th, 2025. Um, we'd like to sincerely thank you for coming and presenting such a beautifully articulated speech. Um, not only are you a good speaker, but you are the best

007dressed student I've get on both sides. First of all, please rest here. Okay. >> Okay. Thank you so much. Thank you. Okay. Uh in the meantime, I'd like to uh honor for the city council Hunter Chen to pre present. I know this a holiday season. Thank you. available your time here. Okay. And also I have a PDA affiliate. >> Oh yes. >> President. Yeah. Stephing Duncan. And uh we have a Mr. >> Mr. Gil >> here. Security. >> Okay. B. Approve of agenda. Do I have a motion to approve agenda? >> So moved. >> Second. >> Roll call. Mr. Song. >> Hi, >> Mrs. Lamb. >> Hi, >> Mrs. Ryan. >> I >> Mrs. Gear >> I >> Mr. Chen I and Steen board member book. >> Motion carry. She approve 18, 2025 meeting minutes.

008>> So moved. >> Second. >> Roll call. Mr. Song. >> Hi. >> Mrs. Sam. I >> Mrs. Ryan >> I >> Mrs. Gia >> Hi >> Mr. Chen I and Steen board member book >> I motion carry seven public comment the board of education has adopt board policy 9323B to ensure the public's right to be heard in any matter pertaining to the Sanino unified school district person who wish to provide public comment will have a three option to submit near the public comment. First submit through a online form. Did we have any submission via the online form? >> No. >> Do we? >> Yes, we received one, right? Received one one u public comment through email today. >> We received one via the online form and it was emailed to the board this afternoon. >>

009Okay. Second request to speak during the meeting via the Zoom. Mr. home. Please uh pause the meeting for one minute to collect the public comment. >> One minute starts now. Communications from the audience regarding matters not on the agenda or items in the consent or information sections, please provide your comments now. For items in the action section of the agenda, please provide your comments prior to the board beginning discussion on those items. If you'd like to request to speak, please use the raise hand icon to make a request. If you're dialing in from home, please dial star9 to make a request. And if you're in person, please submit a public comment card. There is 26 seconds left. We do not have any attendees wishing to speak. >> Thank you. There are requests to speak during

010the meeting in person via the public comment card. Do do we have any submission via the public comment card? >> No card submitted tonight. >> Okay. Thank you. Uh then uh we conclude for tonight public comment eight annual reorganization of the board of education. Uh before we start to do uh this process uh first of all uh as uh uh current uh board president I would like to uh appreciate uh to entire the community. Uh first of all I I like to appreciate you know the all my uh Paul Pharaoh and also Steven B without your support I I don't think I can conduct smoothly for the the meeting agenda and also uh uh oversee and assist to the uh school district uh for the daily operation and secondary uh thank you for the uh

011the uh district uh administration from uh Dr. territory and to each of uh C3 staff and also uh IT director and uh luckily I have uh Geneva diretory you know every day remind me uh which meeting I need to attend and also you know every other weeks uh I had to uh review the ball agenda and the catch for the 272hour uh uh to show the public for the last 12 month I I think uh I consider uh for my two decades for here I think this is the best year for the school district uh even we have eaten fire unfortunately and we help him for uh uh more than 70 student uh temporary get home for study I think uh and also you know we have the staff, you know, unfortunately they lose the

012home or they temporarily need to move to other but finally we always can overcome. Uh I I I just uh uh salute uh those family you uh in encourage your your family and you can uh stand up and I think right now everything is go to normal. Yeah. So it's a time to uh to enjoy holiday season. And the next I also want to uh appreciate the PDA one PDA affiliate and the PTA council and who the post school sign uh PTA uh I think without them uh I I don't think how we can be stronger in the uh community provide a quality uh service for the student and also I think the school foundation always is our uh good partner helping to assist for financial issue. And finally um also our school parent and

013student uh I because of my two son from the K to 12 I always advocate for public school. So I I I I want to honor all the parent student that the student stay in the San Manino Union High School district with a confidence and that us to serve. Uh thank you so much with that. Right now is the time >> but I'd like to um take this opportunity to honor you and recognize you for your service as our president over the last year. and we have prepared a certificate of appreciation for you uh Mr. Chang for being our uh fearless leader over the past year in recognition of your outstanding leadership and dedicated service as board president of the San Marino Unified School District. Your commitment, guidance, and unwavering support have made a meaningful

014difference in the success of our students and community. Um so we're going to present this certificate to you and we also um have brought you this Normally we give flowers, but we thought we made a good field with a plant symbolizing our gratitude and appreciation um for all of your hard work and um just really leaning into this role and making sure that all the decisions that we make together are made in the best interest of every child that we serve. And so, thank you for being present. Thank you for showing up. Thank you for leaning into the work and for being such an outstanding, caring, benevolent board member. Thank you, Mr. Chang, for your leadership. >> By the way, I can say I I I I want dedicate uh this for our arrangement to

015my wife. My my I I I think my wife is very special and also strange can allow me to serve for two dec I I think she's the one you know uh >> to encourage me and make me to stronger. >> Yeah. >> You know. Yes. >> So can we just get a quick picture with you um and your certificate to memorialize this and then we will get back to the organization. >> Yeah. Not like that. But bring Can you bring the plant? >> I'll bring it to you. >> Take the pen. >> Oh, that would be Thank you so much. >> You know I'm very lucky. I never say good word to my student. I know. I'm very lucky this year with you. Yeah. stand up. >> Okay, here's your finance. It's okay. Perfect.

016I think we are particip. It's so pretty. Uh by the way uh again I I want to say one more time you know the each board member uh uh to me is a very meaningful and uh you know because uh we have the best year you know all the f uh work together and make uh the school uh this way uh better happen. Yeah. So again, thank you so much. A election of the 2025 to 2026 officer at this time the board of education uh will select a president, vice president and clerk to serve for the 2025 to 2026 year. Do h do I have uh any nomination for president? I want to take uh this. So I I like to um make a nomination. So I I like to nominate uh Mrs. Gear to

017be president. Do I have a second? >> Second. >> Local. Mr. Song. >> Hi. >> Mrs. Lamb. >> I. >> Mrs. Ryan. >> I. >> Mrs. GI >> I >> Mr. I and a ste member book. >> Thank you. Thank you for your leadership over the last not just year but 25 years and um especially I feel like your support in in the newer board members and not just leaving us behind but you know fostering our confidence and our knowledge about the district and making us better able to serve the students. So thank you so much. >> Thank you. >> Do I have any nomination for vice president? >> I'd like to nominate Mrs. Shelley Ryan. Do I have a second? >> I'll second. >> Loc call. Mr. Song. Hi. >> Mrs. Lamb. >> I.

018>> Mrs. Ryan. Hi. >> Mrs. Gear. >> I. >> Mr. Chen. I. And Steven B member book. >> Hi. >> Motion carry. Congratulation. Uh, Jerry Ryan to be the vice president. >> Next. Do I have any nomination for Kak? >> Yes, Mr. Chang. Um, I still have to say President Chang, don't I? All right. Yes, President. >> No longer president. >> Right. Um, President Gil, I'd like to nominate Joanna Lamb to be um board clerk. >> I'll second. >> Local. Mr. Song. >> Hi. >> Mrs. Lamb. >> I. >> Mrs. Ryan. >> I. >> Mrs. Gia. >> I. Mr. Chen I and Steen board member book motion carry congratulation at this time uh she and the name pray will be rearranged. Okay. So please uh take action now. You have to move. Okay. Thanks. here

019too. >> Literally right now. >> I'm taking my cookies. >> Wait, what did I see? Nice. Big shame though. Okay. At this time we will appoint board committees and representatives uh for the following positions. Uh these are the board appointed committees that we have to discuss. Uh city liaison, health benefits committee, LAC committee on school district reorganization, LAXA representative, legislative representative, PTA council representative, safety and wellness committee, San Marino schools foundation. Uh we can start with the city liaison and the current members of this uh committee are Mr. Chang and myself. Um as president, I'd like to stay on that. Um and I would like Mrs. Ryan to join me as vice president if everyone's okay with that. We don't need to uh take a vote on this, right? This is just >> um not

020yet. Not yet. Not until we've selected. >> Oh, the total slate. Okay. Okay. Health benefits committee uh is currently Mr. Chang and Mr. Sun. Mr. Chang, would you still like to do that? And Mr. Sun, would you like to stay on? >> No. Okay. Do we have another volunteer for that? >> I don't know that we need to >> really need to. >> Yeah, >> it's not necessary. >> I I do feel confident in uh Mr. Chang handling that by himself. Um, LAC Committee on School District Reorganization. Um, it's currently Mrs. Ryan. Would you like to stay on that? In case you're follow upon I don't >> Yeah, unless someone wants to do it, I can stay on. >> This is an as needed position, right? So, >> Mrs. Song, you would like to do

021it or no? >> Okay. Laxa representative currently Mrs. Ryan as well. >> I could stay on unless someone wants to do it. >> Mrs. Lamb, Mrs. >> Can do it. Okay. >> Okay. So, it'll be Joanna and I or just Joanna. >> Uh I think it's probably fine with just one member unless you'd like to be an alter alternate. Okay. Um legislative representative is currently Miss Lamb. Um >> I can stay on it unless someone >> Is anyone else interested either? >> No. Okay. Miss Lamb. >> Yes, that sounds my fault. >> Thank you. PTA council representative. Um that is typically the president and vice president which I will um take that. And Mrs. Ryan, would you like to continue with that? >> Yes. >> Okay. Safety and wellness committee. Um Mrs. Lamb and I

022currently take that. Um >> I'm happy to stay on there and if someone else wants it, I'm sure. >> Mr. song. Would you like to participate in that? >> No. Okay. >> Uh I can >> Yeah. >> Okay. >> Yes. So Joanne and Joseph. >> Yeah. It's very important committee. Um and then schools foundation. Um I will do with uh Vice President Ryan. Okay. Uh, do I have a motion to approve the following list of committee members and representatives? I will read them as we have them written. City Lazison Gil Ryan, Health Benefits Committee Chang, LACE Committee on School District Reorg Ryan. Laxa representative Lamb, legislative representative Lamb, PTA Council representative Gil Ryan, uh, Safety and Wellness Committee Lamb Chang, San Marino Schools Foundation, Gil Ryan. >> Uh, Paul President, uh, I think there's one

023more AI committee. >> Oh, >> we have to add >> Yeah, we should add the, uh, AI committee. Yeah. To this list. >> Okay. It's actually AI task force. Correct. >> Task force. >> Yeah. >> I know that Mr. Sun is heading that up as our board representative. >> Correct. Joshua, you want to continue? >> If you guys want, I can take the time since I did last year. >> No, you can. >> No. Yes, please continue if you will. Yes, please. >> Um, great. Do we need to memorialize the uh board representative for the um the bond update committee? The board subcommittee? >> We should. Yeah. >> Okay. So um I will continue on that as president and >> I I also like to continue. >> Fine. Okay. So adding to that uh motion

024the above list I already read plus the AI task force committee. Mr. S and then the um bond board subcommittee uh Gil Chang. >> Do I have a motion? >> So move. >> Second, please. >> Second. >> Roll call. Um Mr. Chang. >> I. >> Mr. Sun. >> Hi. >> Miss Lamb. >> I. >> Mrs. Ryan. >> I. >> Mrs. Gil. I. >> Student board member. >> Thank you. Okay. Okay. CSBA nominations. At this time, the board of education will nominate a CSBA delegate assembly represent representative. Do I have a motion to nominate for a CSBA delegate assembly representative? Anybody? >> Currently, Mr. Would you like to continue with the CSBA representative? Oh, >> okay. Miss Lamb, would you like to? >> Um, yes, I can do it. >> Great. Thank you. >> Do I

025have a motion to approve Miss Lamb as the CSBA delegate assembly rep? >> Yeah. Sec. >> So moved. >> I have a second, please. Second. >> Okay. Roll call. Mr. Sun. >> Hi. >> Mr. Chang. >> I. >> Miss. Lamb. >> I. >> Mrs. Ryan. >> I. >> And Mrs. Gil. I. And student board member Burke. Okay. Thank you. D. Compensation for board members. At this time, the board of education will discuss the board's monthly compensation. Um, just as a note, well, um, so in accordance with the provisions of AB 1390 section 3512A5 of the California Education Code, board members of a district less than 10,000 ADA and more than 1,000 ADA are entitled to receive a maximum of $1,200 compensation per month effective January 1st, 2026. The board will be asked to determine amount

026of compensation. Um I am in favor of uh waving our compensation and if you'd like to discuss >> you know the before we take action I I'm just curious because for last two decade always around the 240 how come right now jump to the 1200 >> that's the ed code >> uh they increased it recently they reviewed it and increased it. Yeah. So, that's been updated. And you're right, it was not updated for many, many, many, many years. >> They realize how valuable our time is. >> But I'd like to volunteer my time for the for the uh for the school district. So, um, do I have a motion? Do I have a motion? >> So, moved. Second >> for Yeah. >> for waving our compensation. >> For waving compensation. >> Okay. Uh, moved by

027Mrs. Ryan, seconded by Miss Lamb. Uh, roll call, please. Mr. Chang, >> I. >> Mr. Sun, >> hi. >> Miss Lamb, >> I. >> Mrs. Ryan, >> I. >> Board member Burke. >> Okay, motion carries. Thank you. All right. Certification of signatures. The board of education will now certify signatures for board members. Mrs. Ryan, Mr. Sun, Miss Lamb, Mrs. Gillan, Mr. Chang. >> And this is to memorialize the new titles. So, do I have a motion to approve the certification of signatures? >> So, moved. >> Second. >> Thank you. Roll call. Mr. Chang. >> I. >> Mr. Sun. >> Hi. >> Mrs. Lamb. >> Hi. >> Mrs. Ryan. >> I. >> Mrs. Gil. I. And student board member Burke. Thank you. Motion carries. Section nine, consent section. Do I have a motion to approve the

028consent section 9A through I? >> So moved. Second. >> Thank you. Roll call. Mr. Chang. >> I. >> Mr. Sun. >> Hi. >> Miss Lamb. >> I. >> Mrs. Ryan. >> I. >> Mrs. Gil. I. And student board member Burke. Thank you. Motion carries. >> We're just moving right along. >> Yeah, there are. Okay. Uh, section 10, communication section, communications from the board of education. We ask that each board member take no more than three minutes to share their communications. And let's start with Mr. Chang. >> Uh, December 2nd, I attend the middle school winter Ben uh council. And then the the same day uh morning I attend uh Sanino uh PDA council uh holiday uh meeting and uh also uh for the last week from the Wednesday to Friday uh we are at the

029uh Sacramento to attend for California school board association uh conference. So I uh was uh uh very uh pleased uh I I can uh uh attend uh several AI meeting with uh uh Mr. Song. I I think I also get the a lot of uh uh uh the knowledge and uh and idea. It give me the some uh uh the idea what what we should uh go through and uh one of section is a host by uh Anahan Union uh school district. I think they did a good job. So the the the conference I think the topic uh the content is very comprehensive through the through the uh the policy and for the implementation and also the network with with uh uh the or county uh the the some business owner I think it's a

030they they are able to uh develop for their AI uh program uh within the two year. Thank you. >> Thank you Mr. Sunk. >> Yeah, I get a chance to attend the CSBA and uh the get experience some AI com the the improvement that other school district is making. I just had a conference with the ecance company that Nahi industry uh introduced with Mr. Quark and it seems to be they their platforms and it seems to be very interesting. So this is something that we can probably explore in the futures and I hope that we can uh can doesn't get behind and we can kind of move forward as much as we can. Thank you. >> Thank you Miss Lamb. Yeah. Um, so I believe this is our last meeting of the year and I

031want to take the moment to express uh my gratitude to my board. Thank you so much for um serving and supporting and be attending all the school events throughout the year. And um also a thank you to our executive team who has led this district in all its glory. Um, all of your dedication, your long hours, and the steady leadership this past year have made a real difference for our entire community, and I'm so honored to serve alongside you. Um, and that is why I'm so grateful to have the opportunity to serve as clerk, and I look forward to supporting the board in that role this year and continuing our hard work. Thank you. And have a really safe holiday. >> Thank you. >> Yes. Um um so I attended the CSBA uh conference and

032um the wonderful thing about the conference is that this year they focused a lot on um affordable housing for our staff. um they did a great job with a number of workshops for um AI as well as um kind of looking at the overall uh uh sustainability of the school districts in terms of how things were financed and budgeted. Um, it was cold in Sacramento, so I'm sure that if it was warmer, I might have gone out to a couple of the more more earlier um, workshops. Um, I also attended a holiday home tour which benefited the Pasadena Symphony. And uh, with that, I turn it over to you. >> Thank you. Um my list reads like I was following around Mr. Chang. So um I I too attended the Huntington concert, CSBA, uh the

033PTA council holiday brunch and um you know CSBA was very interesting. They kept repeating over and over how we are just on the cusp of change and we don't know what AI is bringing. And with that uncertainty brings a lot of opportunity and I'm really um proud of our district for getting out in front of it with our task force creating a framework for responsible usership. Um, also there's just so many ways that AI can benefit our students and we need to recognize it for the tool that it is. Um, and even in social emotional learning, which I was talking to Dr. RTOR about um a talk that I attended at CSBA, how the AI can take audio responses instead of a one to5 on an open-ended question instead of just saying how do you

034feel like you belong here one to five and they ask an open-ended question and the student talks about it and then the AI takes the markers and gives us tangible data points that we can then um make a plan from and next steps. And so there's some really exciting things coming down the pipeline. Um, and I know our team's going to be all over it. So, thank you. Oh, I attended uh along with Mrs. Ryan and Dr. Deator a women in leadership lunchon that was really well attended, really interesting. Um, a great speaker from the former um head judicial what what was exactly? >> She's a judge. >> The head the of Oh, yes. the chief of justice of California during COVID and so she talked about leadership and the unique challenges that that time

035brought upon and she was amazing. So um just I'm excited for the year to come and thank you to everyone for all your hard work. You know we know there's we don't do this alone. No one has an individual purchase here. It's just we have our unity of purpose and our shared moral imperative um to make this the best district that we can for our students. So, thank you. Um, Dr. Dator, >> I think it goes to the student board. >> Oh, sorry. Sorry, Rowan. Your turn. >> Thank you. >> Throughout the past few weeks, there have been many new activities and events that have occurred across the district. For example, the high school started off with their first ever winter fest where we provided a hot chocolate bar, chas food trucks, and numerous other

036activities like green artists, slime making, and craft candy. Overall, the event was a great break for students as they got ready for the upcoming busy finals season. The high school will remain busy in the coming weeks, their upcoming winter sports assembly this Friday, the winter concert in a band showcase. During this time, other schools across the district will start with a variety of spirit weeks, and the middle school will have their annual winter formal followed by Valentine's winter concert performance and Carver's winter program. Samo sports have gotten off to a strong start for the season as boys basketball starts 9 and three, following a winning over Mirror last night. Girls basketball starts off the season two and four following a tough loss to Cleveland. And boys soccer starts off one and two on tie ties

037to soccer. So yeah. Um follow over Sanro Academy. And girls soccer I believe won over Mayfield a couple days ago and I didn't catch their game. I think they played >> one zero. Yeah, they're undefeated. >> Yeah, >> they played Campbell Hall today, right? >> Yes. Thank you. >> Okay, >> Dr. >> Thank you, Madam President. Um, I too attended the CSBA conference in Sacramento. Um, Vice President Brian is correct. It was very, very cold. Um but we bundled up and and we um attended a lot of the sessions and it was a good opportunity for us to network um with many other of the surrounding school districts and um talk a lot with uh school services of California and uh AXA leaders to really determine the direction of our state in terms of uh

038education moving forward. And the theme that we continued to hear throughout the conference was that things are going to be changing drastically um in education over the next three years. We are going to be receiving um a new governor very soon. Right? So that is one big change and the governor has a lot of influence over how public schools in California are funded. Um I was talking earlier with my team about the fact that Governor Brown was very much into local control for school districts. Uh Governor Ga um Nuome, Gavin Newsome took over and then he sort of went back to categorical funding and so we received uh a lot of restricted funds for certain um specific projects or programs um and there was a lot of accountability built into that. We do know that

039our economy is very slow growing and that Prop 98 which is um 40% of the state budget is going to be growing very slowly um as predicted by the legislative analyst office um UCLA and um school services of California. So we know that our uh cola our cost of living um was projected for 2627 to be at uh over 3% and that is now uh projected to be at 2.51% for 2627. So those numbers are going to be updated uh soon. Um we are also going to be getting a new superintendent of public instruction um which will you know really change the influence um in terms of the direction of education. So, um, we need to be prepared for anything that comes down the pike. There could be some major shifts in how school districts

040are funded depending on who gets elected, um, and who has the influence in Sacramento. So, the PACE report is, uh, uh, something that's being talked about a lot amongst the education community. And um for those of you who don't know um the PACE report is the policy analysis for California education and they analyze um major issues affecting uh TK through 12th grade or post-secary education in California. Um PACE reports are widely used by state education leaders, district administrators and researchers. Um, and they look at things like governance and accountability in public school systems, funding adequacy and equity, student achievement and opportunity grants or gaps, excuse me, chronic absenteeism, teacher workforce and preparation, early childhood expansion, etc. And the report that was recently released, you can Google it and get a summary of it, really focuses

041on the need for an over overhaul of our education system. Um there's just a lot of bureaucracy and redundancy built in and we need um a more streamlined approach to education. Um it is believed that there are overlapping agencies um unclear lines of responsibility between those agencies and uneven support which undermines a lot of the state level initiatives that we have such as you know the governor's initiative for universal uh transitional kindergarten um and the statewide efforts to uh close achievement gaps and strategies to reduce chronic absenteeism. We're very fortunate in San Marino that we really don't have a lot of those issues. We're also very fortunate in San Marino that we're not one of the 56% of all school districts in the state of California that are currently declining in enrollment for two major

042reasons. People are moving out of the state of California because it is unaffordable. That's that's the first and the second is we have the lowest birth rate in California in our history. So since 2007 the birth rate has decreased by 31% in California alone. Um, and so I think the unaffordability issue and the birth rate might go hand in hand, but it is a an issue that will affect most public schools in California for sure. And I'm just very grateful that San Marino is what we call a destination district and that we um are not declining. We're stable and we're even growing. Um, and so that is a very good problem to have. Um, so we're very very fortunate on that front. Um, we're not, you know, looking at what we can reduce. We're not

043looking at making reductions like many of the other school districts. Um, we're not looking at closing schools. We're looking at artificial intelligence. We're looking at bringing dual enrollment opportunities to our middle school. We're looking at the possibility of dual language immersion program expansion um, at the other elementary school. We're looking at Cal um career technical education programs at San Marino High School and how we can improve the experience that our students are having at each one of our schools. And isn't that a gift? And that is a gift because of the people that we have in San Marino, the board of education that we have, the experts that come together to make decisions in the best interest of our students. We are so very fortunate in our community to have such great leadership. Um, and

044so I am very grateful, especially around the holiday season, to be surrounded by such wonderful people who really do care about kids. And I think that's um, pretty amazing and I do share that with my um, colleagues. I had the opportunity to connect with many of them at CSBA for which I am very grateful and uh, they are very envious of San Marino and uh, of my team and my board um, and the community. So, thanks to every one of you for the role that you play and um San Marino will continue to evaluate um any legislative and policy developments that come down from the state. Um we're going to continue to engage with stakeholders and be as informed as we can be and and share that knowledge with our um community members, our students,

045our parents, our our teachers. Um we just have, you know, the best of the best in in the classrooms. Um we're going to continue to evaluate internal governments al governance alignment and communicate transparently on all things. Um that is our goal and that's one of the reasons why you know we have a a public information officer now. Um because the board has really placed an emphasis on on being transparent in terms of all communications with the community. Um so there shouldn't be any any secrets. Everything is out in the open. Um, we want our community to be educated and informed, um, and our students to get the best experience they can. And that is all. We'll turn it back over to you, Madam President. >> Thank you so much. You're welcome. >> Okay, moving on.

046Um, item 11, information items, a Measure M update. I'd like to turn it over to Dr. Steven Choy to update the board on the progress and current standing of Measure M. >> Thank you, President Gil, members of the board, and student member Burke. Tonight, uh, we will have some action items related to Measure M on the agenda, many of which involve early impact projects at the high school and the middle school. In the spirit of transparency, each action item includes a cover sheet outlining the scope, cost, and more importantly, the rationale or why for the project. We'll have the opportunity to present each item individually and discuss and address any questions before taking action. And before I turn it over to CJ, I want to share that the Citizens Bond Oversight Committee met on November

04720th for a bond program update and we'll meet again on January 15th in the new year. And as a reminder, uh CBOC agendas, minutes, and meeting dates are available on the Measure M web page of the district website. All CBOC meetings are open to the public in the boardroom. We also continue to provide outreach to share Measure M updates and gather input. Last week, I had the opportunity to present at the Valentine faculty meeting about our budget and highlighted MeasureM projects. Earlier today, CJ Rochelle and I had the opportunity to share an overview of Carver's Measurem projects with the Carver PTA and families. Over the next two weeks, we will hold additional user group meetings as part of the design process to gather feedback from faculty and staff to gain input on the phase 1

048projects. We truly value having the opportunity to interact and have real-time conversations about Measure M. With that, I'll turn it over to CJ for more updates. >> Good evening, President Gil, members of the board, Superintendent Dr. Deator Tori. Uh thank you for giving me this opportunity to give you an update on uh where we're at with Measure M. Uh starting with our major phase one projects at at Valentine, we have received uh the title report and we're currently having our survey team map that to the drawings and we have a meeting with our architect to finalize the outcome of uh that which will result in where we can place that twotory building over at Valentine Elementary School, >> excuse me. Um, we also have our user group meeting scheduled for this week where we'll be

049going over classroom standards and other uh functionality for the two-story building to review as staff. And over at Carver, as uh Dr. Troy previously mentioned, we met with uh the PTA today to review all of their ongoing projects. And um we really went into detail of the for the TK kindergarten uh classroom buildings and that drop off situation for the campus. Um there are seems like there are a lot of constraints that we're working through, but it seems like we have some options that we're going to be reviewing at our first user group meeting with Carver staff next week. Um, and once once we meet with uh staff from both Valentine and Carver, we'll be able to finalize those site plans and then we'll be completing our schematic design and moving on to design development.

050Over at uh San Marino High School for the medical arts modernization, uh today we've met with our architect team with Huckabe and uh we reviewed several design options for the classroom layouts of the existing building. Uh, one of the layouts takes advantage of the existing library building um and relocating the career center to repurpose that library space as a potential career center. Uh, this seems like a very attractive option in terms of uh the blessing of growing enrollment and needing some additional classroom space that we'll be able to utilize while modernizing the existing building if that's the direction the board and the campus want to take. Um we should have uh those final design meetings uh not meetings those final designs for review in the in the upcoming weeks. Uh we also on top of

051that uh across all the school sites we've scheduled regular bi-weekly meetings uh to serve just as touch points with each of the sites. Um as we're beginning and getting further into design and starting to implement some of these early impact projects. uh it's important to get that feedback and hear those concerns and um hear the needs from the sites directly. So setting aside that time uh will be hugely beneficial to measure M. Uh moving on straight into the early impact projects uh we have our playground modernizations and with those uh bi-weekly meetings we have our two we have a our meetings on our meeting on Thursday with the two elementary schools excuse me uh where we're going to be reviewing some of our playground options and our renderings. And we're also going to be uh

052looking at opportunities on how we can engage students, whether it be through a student council or uh possibly setting up um renderings at lunch for students to place a sticker and vote or or provide some feedback or input on the selection. Um, prior to that, we would like we're going to be meeting with uh site administration to whittle down some of those options and um hopefully refine that so that we can gather that student input. Um, furthermore, uh, for the bids, we have several bids on the board agenda tonight for approval. Uh, we have the concessions restroom modernization at San Marino High School. Uh, we have the auditorium security fencing at San Marino High School. And we also have the Huntington Middle School roof replacement. Uh these were these were all bid over over the

053course of midocctober to December 3rd with hopes of completing some of this work or starting this work over the winter break. And um we and in addition to that, we also have our synthetic turf and track replacement agenda item on on the agenda for approval. This item has been uh separated into two separate agenda items. One for the track and one for the synthetic turf. If you recall, we uh took some time to review this with legal counsel. And it there's a uh new pilot program that the state passed specifically for turf that changes the percentage of allowable labor on a seamass contract. So just to stay compliant with public contract law, we uh are separating our track from the turf uh components of that project. In addition, uh because of those percentage constraints, we

054eliminated the demolition portion from from that original contract and we will be bidding that out over the next several weeks. Uh we've already proactively received a bid from the same turf manufacturer, but uh we'll also be accepting bids from other vendors as well. And then uh lastly, to dive into a little bit more detail on the roof replacement project, as you all know, we did a roof complete district-wide roof assessment over the summer and uh we've identified some of our most critically uh in need of repair roofs. And uh those the three the four identified right now are at Huntington Middle School over some of the portable locations. So what so we have uh on the agenda for tonight we have the mater the roofing materials purchased through a discounted seam mass rate and then

055we also bid out the labor for installing or replacing the roof structure itself. So the uh labor for for replacing the roof was competitively bid and we received a competitive competitively bid camass rate for materials through the state as well. And then uh lastly moving on to procurement and contracting. Um since the last board meeting we we approved the criteria for the lease lease back contractors. We are currently compiling and preparing that RFQ package to uh have that advertised in the upcoming weeks. It's a little bit of a tricky timing with the holidays coming up. Um so so we're just trying to get a schedule out for that and and hopefully have a uh have interviews towards the early part of 2026. Uh and lastly, we con concluded our SQA RFQ process and we will

056be having interviews and meetings with uh some of those SQA consultants this week where we'll be going over project details and getting proposals for uh SQA consulting services. Um that will be hugely critical to projects like uh the Carver Elementary School TK and kindergarten classroom where the SQA consultant will be uh the will be the professional that will be conducting the traffic study and all that related uh work for that drop off area. And with that, that concludes uh my measure M update for today. If you guys have any questions, I'm more than happy to answer them. >> Um questions? >> Yes. Um CJ, I was wondering if you could talk a little bit about the turf project and the expected uh life expectancy of this project as well as the track as well as

057the roofing. Um for me it's just understanding the timeline because when everything is due like if everything has a a life of 10 years then we have to anticipate how we're going to budget that. Um, and also with the restrooms, um, the material that you're choosing, um, what is the expectancy on on those? >> So, I'm going to just start with the turf and the track. So, the turf typically will have a 10 to 15 year lifespan, and that really is dependent on how much use the turf >> or put on the turf. And the track has a very similar lifespan to that as well. Um what we will be doing is working with uh with Gil to prepare a deferred maintenance plan so that those costs can be forecasted and projected um and not

058be surprises in that 10 to 15 year window. And the warranty term >> uh the warranty term for the turf is 10 years. >> And then so now the restrooms >> uh the restrooms the uh finished materials we are doing tile along the walls and we are also what's called uh sack and patching some of the concrete to create a smooth finish. Uh right now those restrooms have a block wall finish that um has a very cold uh aesthetic to it. And um we're also going to be replacing the partitions and replacing the fixtures in there as well. When it comes to exact colors, we'll be working with uh the uh the site and the campus to match either existing or uh seek approval from the from the board or site administration. Um, lastly, the

059uh roof replacement has a 20-year warranty. Um, and that work is inspected by the roofing manufacturer throughout installation, and they provide uh the roofing manufacturer themselves provides that warranty. Um, it also is very complimentary to the dry zone program that we previously approved. Uh, where where our same roofing manufacturer is able to make those repairs um as make those repairs ac across the district, identify roofs that need to also be replaced or identify any defects. If we replace a roof and we have issues, they'll be able to correct them for free. So >> I think that was all. Did I miss one? >> And the restroom um refresh is taking place over winter break. >> Yeah, we we are trying to start that over winter break. >> So I did I didn't hear um the

060uh lifespan of uh the restroom refresh. like how often do we >> uh because it because there's a multitude of materials in there, it's it's harder to give an exact number, but with anything we do, we're trying to keep our facilities like 15 to 20 years. 20 years really being that goal. And with the materials that we're using like the uh tile and other um long lasting materials, we shouldn't have any issues with it lasting that long other than possibly like vandalism or um some some destructive use or something like that. >> Okay. Um, also I don't know if um it's in the right phase that I'm asking you this, but in terms of um care and maintenance, not only of our turf and track, but of the restrooms, like sometimes we choose a flooring

061that is difficult to clean. It's more expensive. it's not conducive in terms of wear and tear, you know, because if you have a thousand flushes versus other things. So, um, are we looking at any of that in terms of longevity and and >> Absolutely. When we first uh designed designed and uh specified these materials, we worked directly with Gil and our maintenance department to uh to specify the district standards and specified products that will last especially on the concessions restroom where it's going to be heavily used. Um that is essentially why it is a block building. Now we are just trying to use just as longasting materials but that have a better aesthetic and a more welcoming um environment. Okay, thank you. >> Anyone else? >> Um is that we start to uh prepare uh

062notify the neighborhood uh resident? Uh Dr. Choy, when are we start to the PR issue? is that we will have a town home meeting or we may not have. >> We'll have a lot of opportunities to connect with the community to keep them oppressed of uh what types of projects are coming and um you know which neighbors or which residents will be affected. Uh in fact, we've been uh meeting and talking about uh building a database so that we know um which groups to notify. And that's why it's so important for our community members uh to sign up for M alerts uh because when those uh alerts come out, we want to make sure we send them to the right groups of folks. So um yes, so please continue to uh let folks know uh

063to sign up for the Measure M alerts. It is on our district web page and our Measure M web page. Um and um we intend to notify them through various means. >> Thank you. We're excited for what's to come. >> Yeah. >> Okay. 11B. I'd like to turn it over to Dr. Jason Rose to present item 11B, teaching assignment monitoring outcomes. >> All right. Thank you, President Gil, Board of Education, Superintendent Dr. Delator, and Executive Cabinet and Student Member Burke. Uh, teaching assignment monitoring outcomes is a data tool that helps determine if teachers are properly assigned to classrooms and are prepared to teach the classes they are assigned. The California Department of Education releases this data annually and uh requires that it be dis uh shown during an open board session. Tonight I'm sharing with

064you the most recent data release which encompasses the 2023 2024 school year. So it's a couple years back. Uh the CDE believes this data can help a district understand teacher preparation by determining if teachers are fully prepared to teach the classes they are assigned. Identify misassignments by determining if a school has more teachers placed in the wrong classes than other schools in the district. Identify subject area shortages by determining if a district has shortages or of fully prepared teachers in a specific subject area or just identify areas for improvement by revealing where to focus on teacher recruitment and retention. Uh the CDE evaluates each teaching assignment along one or more attributes to determine if the teacher is authorized to teach the course and the students enrolled in it. The data is then uh is aggregated

065and displayed for the following outcomes. Um and I if you remember last year I need to stress again that these are the CDE's terms and not ours. Um so they get teachers get identified as either being clear, out of field, ineffective, intern, incomplete, unknown or not applicable. Um and I think it's important to know that for a lot our out of field those that area is area that the CDE has authorized the board to assign teachers. So they are not misassigned. So that that is a legal um assignment for the teacher. So they just happen to call it something different. So it's out of field. Um and then also in the last few years credentials have become much much more specialized and narrow specifically uh in the world of special education. And so this chart

066uh represents our data for 2023 2024. Uh Carver as you can see no issues. They were 100% everyone is clear. uh HMS um had seven sections. So when I say seven sections, that means like seven periods um that were out of field, but those are all authorized. So there is nothing wrong with that. Uh and then four and a half sections of incomplete. Um and incomplete just means that they weren't able to make a decision based on whatever information they received. So it doesn't necessarily mean there was anything wrong. It just means the CDE was not able to make a determination. So that's HMS. Um, San Marino High School had 10 sections that were out of field. That's where you get the 4.6%. Um, there were seven sections that were considered ineffective. Uh, those all

067dealt either with special education or with ELD. Um, and then there were 14 sections that were incomplete. And then for Valentine, uh the two sections, uh there were two teachers that were quote unquote ineffective. Um that one those were a special education teacher and a long-term sub that we had. Um so those were the two for that and both of those have been corrected. So those So that um takes care of that. Um this just kind of shows us I figured you might want to see compared to last year. Um it looks very similar to the previous year. So the far left or the blue uh is how we did in 2223. Then the darker one uh almost looks black up there is 2324 and then how we compare to the county and then to

068the state. Um so we are above everyone uh the average county and state and then same things for where we fall in all the other categories which is out of field um intern ineffective and incomplete. And then last but not least um I'm taking my lessons from Dr. Richtor. I'm trying to add to my slides for you guys. So, um, this just shows, uh, once again, it's the same numbers for our schools, uh, but also shows us overall as a district. This is kind of what that previous graph, but, uh, in number form. So, where we are as a district, um, and then how that compares to the county and to the state. Any questions? All right. Thank you. >> Thank you, Dr. Rose. >> Um, item 12, action items 12A. I'd like to turn

069it over again to Dr. Rose to present resolution number 10, declaring volunteers to be deemed as employees for purposes of workers compensation pursuant to labor code 3364.5. >> All right. Thank you again, uh, President Gil. Uh California Labor Code 3364.5 in conjunction with education code uh section 35021 authorizes uh the district to deem volunteers as employees for the purpose of workers compensation. Um however this can only be done under the board's adoption of a formal resolution. Uh so what this does is this entitles our volunteers to benefits for injuries sustained while performing services under the direction of the governing board or the superintendent while limiting our liability. By adopting this type of resolution, the school district makes the workers compensation system the sole remedy for any injured volunteer. Uh this resolution would ensure that our

070volunteers receive consistent coverage and prompt medical care for all those uh who dedicate so much of their time to our schools and our students. And I just think it's the right thing to do as a way of saying thank you to all of our generous volunteers. Uh by passing this resolution, the district ensures that its generous volunteers are properly protected under the workers compensation system while aligning benefits with risk and legal requirements. It is recommended that the board adopt this resolution and authorize the district to deem volunteers as employees for the purpose of workers compensation. >> I I I have a question. >> Sure. >> So uh what what is the definition for volunteer? I I know the for the five school board member is probably top tier volunteer but besides that who who are

071the volunteer is that >> it would be anyone who would come on to our uh campuses who were serving some purpose um to help our schools. So it could be someone as far as uh a parent working in the classroom. It could be for instance at Carver our um traffic safety. It could be those folks. Um it could be anyone working the football game at the high school. It could be in any capacity like that. Uh it could be our grad night folks. Um >> so uh >> is that our work comp conversation is that also from JPA or the difference? >> Yes JPA. So once we have this resolution what what is the impact in the financial I mean the the ray and uh how how much it will increase >> uh it might

072increase us a little bit but what it does is it protects us then from a civil suit. So for instance, if we have someone who hurts themselves, um their their path would then be through the workers compensation system which has rules and has limits and everything as opposed to then just um filing a lawsuit. >> Yeah. But I mean the right now we adopt the volunteer also give the work worker come. So then I I think I think that will have a big impact on the financial. >> We brought it up in the JPA meeting. It will have a little impact. It won't have a major impact. >> You know, >> they did not give us an exact number though. >> Yeah. But but uh I think you guys had to be pay attention to

073figure out. We we don't want the data have a very big surprise. >> Yeah. >> I'm in this industry. I'm all the time looking for how many the work injury and then once they you know get a report and they jump the RA >> right >> I can tell you over the last you know 36 years that I've been here we've had very few like I can count them on one hand yes injuries from volunteers um and we have processed them uh even though we didn't have the resolution >> uh as as work comp and so and and it was negligible the cost um it is far less expensive for us to go through the workers's compensation which is a managed plans with limitations in place as opposed to them filing a civil suit and

074asking for damages. Not that they would do that because most of our volunteers are parents um and parents don't want to position themselves in an adversarial you know um situation for the most part. So um and and we take really good care of them. So, we have a clinic that they have to go to through the work comp system. Um, right. We have a nurse line. We we they we follow up with them. And so, it's usually, you know, they go to like an urgent care clinic, they're treated, and then they're released. for the full-time or part-time our employee is that we have annual like uh education to them like they have to pass some the the test or the reading well >> and you give a certificate say you pass for the the annual

075update but what what I'm trying to say because if a volunteer is not our employee and then they get into our school district just like any volunteer you need to give them the the orient orientation. Correct. >> Right. So then >> so they they all receive >> that because if part of our liability then the we we try to minimize the those work injury. So is that we also need to start to uh implement some the education. >> So they already go through a little of an orientation but starting uh January 1, they are all all our volunteers will now be required to go through the same orientation that all of our employees do. So uh that may deter some of our volunteers from volunteering because they won't be able to just show up and

076work in the classroom. they will have to go through all of those trainings that all our employees have to do before they step foot into the classroom to volunteer. >> And for years, we have been uh we have have developed um a training and orientation program through Target Solutions for all of our shaper rooms >> that accompany our students on um trips outside of the school district and uh potentially even overnight trips um state, you know, trips. And so they have to go through training which is pretty substantive and comprehensive. Um so that they understand that as a chaperon they have to follow the same rules and procedures as any employee of the district when the students are in their care and under their supervision. And that's been really successful. I don't think that we've

077had any problems since weed that training >> um at all. Zero. And before that we did have some challenges. So >> great. Yeah, >> good question. >> But so this you would have to go through that orientation. You couldn't just walk onto campus, fall down, and then you'd be covered by the workers comp. >> So or as right >> as a volunteer because um we have a lot of people come onto our campus because we have host a lot of public events and any member of the public can come onto our campus, attend a football game. um you know, our our spotlight events or or what have you and and we've had injury claims from members of the public coming onto our campus and falling or hurting themselves. Um we're less likely to have volunteers

078that fill out a volunteer application and go through some kind of an orientation, you know, filing a claim for an injury. Um it just doesn't usually happen. That's not where you see the the trend of claims happening. Um and so that will further decrease when you implement you know training for every volunteer >> and that's not a that's not a Jason decision or a San Reno decision that is that is now a requirement from the state. >> Yeah. >> Is it is it parent drivers where does it get caught with >> sometimes you know need to drive them. >> So everything is going to become more um >> driver you have to show that you have a certain level of insurance. >> Yes. had the car insurance, but the workers comp is going to come

079as a umbrella or top >> comp would not >> workers comp will be when you're >> purpose. >> It all depends in what capacity you're serving. >> If you're a driver, you're just driving kids to and from an event. I think that's different because you have to show that you have liability insurance um at a certain level that the JPA requires >> in order for you to transport students, but you're not really serving as a volunteer in the class. assume you're not on our property. Um you're not working against a volunteer >> on site. It's it's really on site. >> And and to Mr. Chang's question, our JPA is recommending that we do this. >> They are advising us to do this. >> It's on the other side of the house. >> Um so Jason,

080um my question is I think Mr. Chang might be um tripped out by the word employees deemed as employees. Mhm. >> Um so as volunteers they're allowed to if they are injured um go under our workman's compensation right >> correct >> under the labor code uh 3364.5. However, are they eligible for any other compensations other than that? Because um say an employee say a volunteer who is deemed as an employee trips falls and is injured >> um then the claim goes through our workman's comp. >> Correct. >> And he or she is out of work um and then that continues to keep them out of work. there's some sort of support for that >> um u person. Even though most of our volunteers are stay-at-home parents, um I could just see that if there was

081any kind of um compensation and it was long uh ongoing. Uh is there any effects to our um uh I guess our portion of the >> like our rate is that >> well he already asked the rate one but I'm just wondering what else might be under the category of employee like as an employee I'm entitled you are entitled to certain things. The five of us are volunteers, right? Because you just saw us um give up all of the money. So, I'm just saying and what like how does it how does it support us? Just that I don't sue you if I fall or just that our workman's comp is paying for all of my >> That's one of the main things. It's a it's a liability protection. That is one of the major um

082benefits of this. >> So they don't sue us, but if they are unable to work, they are then being paid under the workers >> going to get any compensation or payment. They're just going to be treated um under the work comp system because we're not paying them as volunteers, right? They don't get any compensation. >> We don't owe them money. >> I know. So then why call them employees? It's it's a term that they get treated as employees for the injury. >> So they get they get medical treat. >> So we send them on behalf of of San Marino Unified and they to the clinic and they get treated >> triaged. Okay. >> But they don't get any compensation because they're not in a paid position. But I can see where there would be >>

083I think the word treated also gives sort of a different >> so mean they cannot claim you know the loss like if >> no. No. >> No. >> So, Rowan, you're gonna have to fall down somewhere else. >> Yeah. >> I've seen this. I've seen it happen with like volunteer coaches like often like we've had a couple basketball coaches like like I mean they'll scrimmage with us. We had one guy break our like >> Oh no. >> Or bruise a rib. >> Okay. >> Recently couple fingers. But yeah, happens >> ribs. Couple of fingers. >> Drag him off of our school property. >> Yeah. Get them off our property now that you know >> everywhere though. >> You you know the from my own perception once once once they add this benefit I I cannot

084imagine the how we can take take care financially. Oh, it's not. It really isn't. >> It won't. >> It's going to be negligible. >> You don't have to pay. It's It's just recommended you to if you >> People are not lining up to file workers comp claims because there's so many limitations and oftentimes um the people in our community want to go to their own doctors and and use their own insurance. They don't want to have to go to, you know, the clinic in Pasadena. That's been our experience. So I mean this is maybe one or two people >> and and the other the other piece I feel the JPA believes that then with our internship program that then our students would be covered under this as well. >> So that's one of the benefits

085as well. >> Our students are also >> our students who would be interning they would cover >> workman's >> under this >> workers. Okay. If if there are no further questions, do I have a motion to approve resolution 10 declaring volunteers to be deemed as employees for purposes of workers comp pursuant to labor code 3364.5? >> So moved. >> Second. >> Thank you. Roll call. Uh Mr. Chang >> I. >> Mr. Sun. >> Hi. >> Miss Lamb. >> I. >> Mrs. Ryan. >> I. >> Mrs. Gil I. U. Mr. Burke. >> I. >> Thank you. Motion passes. 12B. I'd like to turn it back over to Dr. Rose to present the second reading of board policy 4119.24, maintaining appropriate adult student interactions. >> All right. Thank you again, President Gil. Uh, tonight I present to

086you a second reading of board policy 4119.24 uh and also 4219.24 and 4319.24, which encompasses appropriate adult student interactions. Uh, once again, this would be a new board policy. As a reminder, recently passed legislation SB848 adds education code section 321000 to require school districts, county offices of education, and charter schools to adopt written policies that address appropriate boundaries between adults and pupils and establishes appropriate limitations on out of school contact and communications. And this has to be done by July 1 of 2026. The proposed policies are based on the California School Board Association's framework recommendation. There are three versions of the policy uh as there was last time. 4,100 policies apply to certificated, 4,200 to classified and 4,300 to management, confidential and supervisory individuals. Uh the only change that was suggested after the first reading

087was to item number 11 where it was recommended to remove the words without prior authorization. Uh so now item number 11 reads uh transporting a student in a personal vehicle. And then other than that change, the remaining text of the policy remains the same. Uh so it is recommended that the board approve and authorize the proposed updated board policy of 4119.24. Any questions? >> Any questions? Okay. If not, do I have a motion to approve the second reading of board policy 4119.24, maintaining appropriate adult student interactions? >> Move to approve. >> Second. >> Roll call, please. Mr. Chang, >> I. >> Mr. Sun, >> hi. >> Miss Lamb, >> I. >> Mrs. Ryan, >> I. >> Mrs. Gil, I Mr. Burke. >> Thank you. Motion approved. >> 12C. Back to Dr. Rose to present the

088second reading of board policy 4219.24. 24 maintaining appropriate adult student interaction. >> All right. Thank you again, President Gil. 4219.24 is exactly the same. We are changing number 11. We are removing the words without prior authorization. Uh so it now reads transporting a student in a personal vehicle. Once again, the 4200s uh apply to classified staff. Uh so it is recommended that the board approve and authorize the proposed updated board policy 4219.24. 24. >> Do I have a motion? >> So moved. >> Second. >> Okay. Roll call. Um, Mr. Chang. >> I. >> Mr. Sun. >> Hi. >> Mrs. Lamb. >> I. >> Mrs. Ryan. >> I. >> Mrs. Gill. I. And Mr. Burke. >> Hi. >> Motion approved. 12D. Dr. Rose. >> All right. >> For the last time. Thank you, President Gil. Uh,

089once again, 4319.24. This now applies to management, confidential, and supervisory individuals. Once again, item number 11. Uh the words without prior authorization uh were recommended for uh removal. And so now it reads transporting a student in a personal vehicle. Uh so it is recommended that the board approve and authorize the proposed uh board policy 4319.24. >> Okay. And with that change, do I have a motion? >> So moved. >> Second. >> Okay. Roll call. Mr. Chang. >> I. >> Mr. Sun. I >> Miss Lamb. >> I, >> Mrs. Ryan. >> I, >> Mrs. Gill. I, Mr. Burke. >> Thank you. Motion approved. >> 12E. I'd like to turn it over to Dr. Steven Choy to present the first interim financial report and long range financial projections to the board of education for approval. Dr. >>

090Thank you. Thank you, President Gil, members of the board, and student member Burke. Item 12E is the first interim financial report. This is a routine action item that all school districts must submit to the county office of education by December 15th each year. Beyond meeting state compliance requirements, this report gives us an important snapshot of our finances. While you have the full SAX report and the narrative, which provides a detailed analysis of our budget, tonight's presentation will highlight the most important components. State law requires school districts to report their fiscal condition and multi-year budget projections twice a year. once by October 31st and again by January 31st. The board is then required to certify whether the district can meet its financial obligations for the current and next two fiscal years. This is an overview of

091the 2526 budget cycle. The board adopted the budget on June 24th and tonight's first interim provides a snapshot of revenues and expenditures through October 31st. Looking forward on March 10th, you will receive a second interim report which includes data through January 31st. And then finally on September 8th of next year, the board will review the unodudited actuals to close out the fiscal year. There are three possible certifications for interim reports, negative, qualified, or positive. On behalf of our accounting team who spent many hours preparing this first interim report and under the leadership of our director of accounting, Miss Susanna Barber, I'm pleased to report that SMUSD is recommending a positive certification. This means that the district can meet its financial obligations for the current year and for the next two years. Our revenue assumptions this

092year are based primarily on an increase in enrollment which in turn drives an increase in average daily attendance. We also anticipate receipt of local revenues from donations and parcel taxes. The 2526 cola is at 2.3% and the legislative analyst office projects a cola of 2.51% for 2627 and 3.7% in 2728. We examine our revenues more closely. This slide compares key assumptions in our adopted budget with those in the first interim. In other words, one column shows what we thought at the start of the year and the other column shows us where we are. Compared to the adopted budget, enrollment is projected to increase by 214 students. This increase in ADA results in approximately 2.2 million in additional projected LCFF revenue for the 2526 fiscal year. Our unduplicated pupil percentage also increased resulting in additional supplemental

093funding. We are projecting slight increases in federal and special education revenues while revenues from the foundation and parcel taxes are expected to remain stable this year. These are strong indicators for our district especially given that many districts across California continue to experience declining enrollment. And as noted in the SAX narrative, our enrollment growth reflects the strength of our innovative programs including the Mandarin Dual Language Immersion Program and the Titan Medical Arts Academy. Furthermore, the expansion of TK eligibility for students who turn four by September 1st has contributed to this growth. Here's another representation of our general fund reser uh revenues. LCFF accounts for 64.7% of total revenues comprising of property taxes and state aid. Approximately a quarter of our funding comes from local sources including parcel taxes, the schools foundation, and PTAs. Federal funds represent

094only about 2% of our budget. The significant share of local revenues highlights the enormous value of community support and sustaining our educational programs. On the expenditure side, our exemption uh reflect negotiated salary increases, stepping column movement and pension contributions. PERS rates are projected to increase to 26.9% in 2627 and 27.8% in 2728. We also anticipate cost increases in supplies, services, and utilities. Special education remains significantly underfunded statewide, requiring ongoing general fund contributions. This table summarizes the key expenditure adjustments compared to the adopted budget across salaries and benefits, books and supplies, operating expenditures, and equipment. The increases are largely reasonable given the rise in student enrollment. One notable factor contributing to higher operating expenditures is the recent measure R parcel tax election bill. Uh this expense underscores the importance of exploring creative strategies to reduce future

095costs, including the possibility of consolidating our two parcel taxes and reducing the frequency of future elections. This chart reflects a familiar pattern. Personnel costs make up the majority of our expenditures. At first interim, salaries and benefits account for 76.7% of total spending, consistent with prior years and typical for California school districts. Based on current assumptions, we began the year with a beginning balance of 25.2 million and project an improved ending balance of 26.3 million. We continue to maintain to require 3% reserve for economic uncertainties. Other assigned balances include unrestricted and restricted carryover, 900,000 for board goals, 4.4 million in our positions retention uh assigned balance which is set aside should measure E or any of our parcel taxes not be renewed, 1.5 million for instructional materials and 1 million for program innovations. Additionally, the district

096committed 3.5 million for future fiscal stabilization and 2.5 million to buffer against potential declining enrollment. We get asked, why set aside these reserves? The answer is simple. While San Marino Unifi is a destination district and we are fortunate to see enrollment growth this year, we cannot assume that trend will continue indefinitely. These reserves provide one-time funding that allows us to navigate potential downturns while minimizing layoffs or program cuts. They give us the ability to proactively plan rather than react with the kind of drastic reductions many other districts are facing today. This is prudent strategic budgeting shaped by lessons learned from prior years. And I want to commend the board for your foresight in safeguarding the district's long-term long-term stability. In closing, I'm pleased to report that the SMU remains on solid financial footing for the

0972526 school year. Our enrollment gains reflect the strength of our programs. The dedication of our faculty and staff in the community's priorities. Based on the analysis presented this evening, SMUSD is projected to meet its financial obligations for the current and next two fiscal years. It is recommended that the board of education approve the 2526 first interim report and submit a positive certification to the Los Angeles County Office of Education. Can you go back to the uh expenditure the Okay, so uh the book and the surprise uh the difference about million. So what what's the reason? the the reason because of the increases it's very much aligned with the growth of our students the number of enrolled >> because the more student and yes okay >> yes >> uh how about the operating expenditure uh $875

098>> so of that 875 um we did put in the budget as a liability the $668,000 invoice received from the county of um >> uh as a as a liability It doesn't mean that we're paying off uh that amount in full, but it is part of included in our budget >> as that lump sum. Yes. Not as the um payment plan, >> right? >> Um so I was looking at that too, the books and supplies. So if that is because of the increased student population, it's about half as much as the increased revenue that they are bringing. So um how I mean and if 75% of the budget is is employees which is also gone up because of increased student population I mean are we actually coming out ahead by having more students you get

099do you do you understand what I'm getting at like with these increased expenses are they >> right I I I I can't say that the entire ire change for books and supplies. For example, the $1.137 million is uh directly correlated with exact student growth. >> Um but in terms of where the changes are, it's very much in line. We don't see any significant bumps. Um you know, even even with equipment, um it's analogous and in line with the change in student enrollment. And I know we did approve um some new um textbooks and science and math and what else did we >> not not math yet math coming down the line. Math's coming down the line and we are um in line to pilot science for our elementary schools starting at the end of February

100uh excuse me the end of January, beginning of February with the hopes of making a recommendation for adoption to the board of education by April or May. Um some of those costs um Dr. Troy, correct me if I'm I'm wrong. Um uh also um are contributed by um the increased grade in MDLI. We have to purchase additional textbooks for mandate dual language immersion program to accommodate the new second grade classroom this year. >> And then we'll have to do that again for third year. >> So it's going to be an an ongoing expense until we build it out to 12, right? >> Are we going to 12 all the way to 12? Um, right now I'm looking at solidifying the elementary level and then maybe next year starting to look at what middle school may

101look like. Absolutely. >> Any other questions? >> Can you go back to the revenue? Yeah. Assumption. >> Okay. The school foundation so far right now already December is that they commit the about 1.7 >> that is what we budgeted for they they budget but >> for the year >> they were able to give the 1.7 >> um >> confirmed that number with me have they confirmed it with you? >> No, this was the this is what uh they projected their u uh contribution to be and that's what we uh put in the budget as a revenue. I I I doubt it's a lower to down to the 1.5. No. >> Uh I have not heard that yet. >> So Stephen, you mentioned that the assumptions had to do with um the student enrollment, the strength

102of um our growth in terms of that. Um are you do we have any other assumptions that you're making in terms of this comparison and and what's going to happen? Like obviously we did not um anticipate the um the uh extra funding for the for the bond, right? For the um for the um the vote, the election. um tax parcel. >> No, the um the the bond, right? >> The invoice for that >> invoice for that. >> And then um >> we're planning to we have to take care of the the second parcel tax that's coming up next year. Is that in any of the projected assumptions? and and as well we've been getting increased um fees for you know trash sewage all of that are are is that reflected on there is there a

103line item >> so the first interim is a snapshot uh up until October 31st so um this is the best information we have up until that point so as of October 31st uh for example the uh election invoice we know about that so that's included as part of our revenue assump as part of our expenditure assumptions. Um, in terms of uh other assumptions, for example, if the if the board considers to uh uh put forth a resolution to have the parcel taxes consolidate, for example, we haven't arrived that yet. That so I can't make that ass we can't make that assumption in the budget at this point. Mhm. Mhm. Um any other assumptions about the students that we acquired after the fire or any of um those numbers in terms of >> so the the

104numbers that we have are based on seabeds data which is uh up until the first Wednesday of October. >> Um so as we approach the second interim we might have better attendance data. Uh so even with our um our projected um ADA right there ofund uh of 3,174 that is that is kind of like looking um that is based on the assumption that these students would um come to school 97.5% of the year right but as we as we get into the second interim we'll have much better data so that that number uh of um LCFF funding may change. >> Okay. No, we're not anticipating any issues with attendance, right? >> Not at this time. We've been monitoring it very closely. >> Okay. >> Um can you just reiterate um for people who don't have

105as um close knowledge about looking at these budgets because they are um a whole beast unto themselves that uh that the beginning balance and the ending balance is is not a surplus. Can you explain why that is? >> Yeah. So the um the the ending balance um is the total number um of various balances and these represent essentially one-time monies right so um and we have different types of ending balances we have there are different components of the ending balance so we have the minimum 3% we have the assigned balances and then we have the committed balances the key difference between assigned and committed is that the committed balances are uh special balances that the board has uh determined uh and set um as an action item to set aside. Uh we cannot touch that

106money unless it was specifically addressing those issues and if there are changes to that we would have to bring it back to the board to present uh to make that change to that committed balance. >> Thank you. >> Um if there are no further questions, do I have a motion to approve? >> So moved. >> Second. Roll call. Uh, Mr. Chang, >> I. >> Mr. Sun, >> hi. >> Miss Lamb, >> I. >> Mrs. Ryan, >> I. >> Mrs. Gil, I, >> Mr. Burke, >> Motion carries to approval of the interim. I'm sorry, I think I read the wrong thing. >> First interim financial report. >> First inter >> projections section E. >> Thank you. >> Okay. 12F. Back to Dr. Troy to present the agreement between SMUSD and AEF Sports for synthetic turf installation

107at San Marino High School to the board for approval. >> Okay. Thank you, President Gil, members of the board, and student member Burke. Uh, tonight we're requesting approval of an agreement to furnish and install approximately 80,000 square feet of new synthetic field turf at San Marino High School. The existing turf installed back in 2005 has long exceeded its useful life, and replacing it is essential to addressing safety concerns for our students and athletes. Scheduling the work for this summer will allow the project to move forward while minimizing disruptions to school operations and athletic programs. The pricing before you is secured through the California multiple award schedule or CAMASS, which provides competitively bid and pre-negotiated rates for public agencies. This cost does not include demolition. One of the reasons this item was pulled from the last

108meeting, which will be competitively bid separately, approving this agreement before the end of the calendar year will also save the district money as the cost is expected to increase in the new year. The project cost is $99,966 and this work will be funded with measure M bond funds. It is recommended that the board of education approve this contract so that this important safety upgrade can move forward as planned. Any questions? Do we have u any shop drawings yet or are is CJ presenting? >> Do we have any graphics yet or are we not at that point? >> We have an initial rendering where they took what we currently have in our field and provided that rendering. Um, I could share that, but uh, we typically after a contract is awarded, we will take that rendering

109as a starting point and meet with the athletic director, the athletic teams, um, to really refine that design from that point. >> Great. Any other questions? >> Okay. If not, do I have a motion to approve the agreement between San Marino Unified School District and AF Sports AstroTurf for synthetic turf installation at San Marino High School CMAS contract number 4-24-02-1013. >> I move to approve. >> Have a second. >> Second. >> A roll call. Mr. Chang. >> Hi. >> Mr. Sun. I >> Miss Lamb >> I >> Mrs. Ryan >> I >> Mrs. Gill I and student board member Burke. >> Thank you. Motion carries. >> 12g. I'd like to turn it back over to Dr. Choy to present an agreement between SMUSD and AEF Sports for astroturf for track resurfacing at San Marino High

110School. >> Thank you, President Gil. This next item, action 12G, is related to the turf replacement item we just discussed. While the previous action focused on the field, this item addresses the track at San Marino High School. We are requesting the board approval for an agreement to install approximately 7,000 square yards of a new track surface at the high school. The existing track is exhibiting significant bubbling and vapor emission issues, indicating underlying system failure. Because of these conditions, full removal and replacement are necessary to restore the facility to proper safety and comp competition standards for our student athletes. We also plan to have this work scheduled this summer. The project cost is $711,280 and the pricing is secured through SEMASS which ensures competitive and pre-negotiated rates for public agencies. This project will also be funded

111with measure M bond funds. It is recommended that the board of education approve this contract so that this essential safety and performance upgrade can move forward. >> Great. So we will begin this right after graduation. that timing on that. >> Yeah, this is a this project will take approximately six weeks and it will begin right at the start of summer. Um, typically we'll have to coordinate with the high school because they'll have some end of the year activities that we'll want to wait for, but uh it will begin as soon as possible and it'll take about six weeks. >> And then is there a time that they have to be off of it? I mean, will it be ready for August school starting basically? Yeah, there there's no like uh curing time or anything like

112that. Once that six week period is over, it's ready. It can be used. >> Did we have to have a look at um not only the grading but the drainage system on that field? Because I know previously we had had issues with that with the >> uh so we'll be reutilizing the existing drain drainage system. When we do the demo, we will be cleaning out those top areas of the drain. And if if there is an issue with the drains once the top uh once the the uh sorry I'm losing the word the top of the drain is cleared then we would have to correct it at that point. >> Okay. >> Can you go back to the um the water the cooling cannon issue that you had t talked about before? Did you resolve

113that? >> Yeah. So that that's also going to be something else that will have to be bid uh to to increase the water pressure to the water cannons. Um currently the water cannons for the field cannot cannot all operate simultaneously. Um so what ends up happening is you have to uh have about two water cannons on at a time where you're slowly going down the field and by the time you reach one end the opposite end will need the cannons again. So, what we're looking to do is increase that water pressure so that all of the cannons can fire simultaneously. And uh we have had walks with several contractors to really uh refine and determine a scope so we could bid that project out. >> Okay. Thank you. Any other questions? >> If not, do

114I have a motion to approve the agreement between San Marino Unified School District and AF Sports Astroturf for the track resurfacing at San Marino High School? Move to approve. >> Second, please. >> Second. >> Okay. Roll call. Mr. Chang. >> I. >> Mr. Sun. >> Hi. >> Mrs. Lamb. >> I. >> Mrs. Ryan. >> I. >> Mrs. Gil. I. And student board member Burke. >> Thank you. Motion approved. 12H. Back to Dr. Choy. >> Thank you, President Gil. Action item 12H is a request for board approval to enter an agreement with Keystone Builders for the beautifification of the concession restrooms at San Marino High School. This project includes demolition of outdated finishes, installation of new tile flooring, wall refinishing, updated restroom partitions, concrete patching, and general cleaning and restoration. The purpose of this work is

115to improve the appearance, functionality, and hygiene of these heavily used restrooms. I would also like to highlight the process that led us to this recommendation. This project was put out to bid for multiple times and despite outreach to contractors on our original cup list, we did not receive responsive bids. As a result, the district implemented and utilized our new PQ bids platform to build a broader pool of qualified vendors, which ultimately enabled us to secure the proposal before you tonight. Work on this project is expected to begin as early as winter break and will continue until completion. The project cost is $151,30, which includes a base bid of $137,300 and a contingency of $13,730. This project will be funded with with measure M bond funds. It is recommended that the board of education approve this

116contract so that the project may proceed. >> Oh, how many restroom at the SAN High School? >> Two. >> What's that? >> How many restrooms at the >> Oh, yeah. There's two restrooms, a boys and a girls restroom. >> Oh, you mean next to the lobby, right? >> Uh, no. These are the restrooms uh at the high school uh stadium. >> Concession stand. >> Yeah. Okay. >> Oh, next to the track and field. >> Yeah, it's like a block building. >> Yeah. >> Um, that's the overhead of it right there. The snack bar. >> Um, on the same subject of the restrooms, while we're doing all of this work, are we able to add some sort of uh aesthetic screening of the portaotty that's right behind the Titans uh on the visitor side? It's right

117in the middle of the the picture of Titans. There's a great >> non aesthetic portaotti right there. >> I'll take a look at I think that's something we could definitely take care of. >> Lattice screening even >> norththeast. >> Yes, >> like a facade over >> northeast corner. >> It's It's been there so long you don't even see it anymore. I'm sure. I'll I'll definitely take a look at that area and um I think that would be a great use of the contingency and that's essentially why we have that. >> Great. Thank you. So um if there are no more questions, do I have a motion to approve? >> Move to approve. >> We have a second. >> Second. >> Roll call. Mr. Chang. >> I. >> Mr. Sun. >> Hi. >> Miss Lamb. >>

118I. >> Mrs. Ryan. >> I. >> Mrs. Gill I. And student board member Burke. Motion carries. 12 I. I'd like to turn it back to Dr. Choy. >> Thank you. Uh action uh item 12I as a request for board approval to enter an agreement for fencing phase 1 at San Marino High School. This project includes new perimeter fencing, vehicle gates, conduit for future access control automation, ADA compliant flat work, and retaining wall modifications. The work focuses on several key areas of the campus. A new vehicle gate between the art gallery and the uh cafeteria driveway near the auditorium. Uh a new chain link fence at the northwest area of campus near the pool. An 8-oot um Amerristar fence. I actually looked up what is the manufacturer of of really nice looking gates by the small

119gym. And another fence at the northeast portion of campus that includes a vehicle gate opening. Together, these improvements will enhance campus security, strengthen perimeter control, and improve accessibility for students, staff, and visitors. Work on this project is expected to begin as early as winter break and will continue until completion. The total project cost is $87,285, which includes a base bid of $79,350 and a contingency of $7,935. This project will be funded with measure M bond funds and it is recommended that the board of education approve this contract so that it can uh move forward on this important safety and security upgrade for the high school. >> Question where where's the retaining wall that it's referring to? So near the auditorium there is a ADA like switchback ramp that uh there is a uh like a

120food services drive aisle and to the right of that there is a uh it's a switchback wheelchair ramp. >> It's like a ramp u for the art gallery. So it's it's a driveway right on Huntington Drive. It's just east of uh the the main drop off. Um and there's um it's it's covered by that big white box there. But you see the driveway if I can kind of hover right around there. That's where it is. >> Got it. Thank you. >> And there's a there's quite a bit of work we have to kind of readjust there to maintain those landings and while incorporating a vehicle access gate uh because it is a fire lane and there is ADA parking stalls adjacent to it. So that that is the ADA work that needs to happen at

121the retaining wall. >> Questions? If not, um, do I have a motion to approve bid number MM011? >> So moved. >> Second. >> Thank you. Roll call. Uh, Mr. Chang, >> I. >> Mr. Sun, >> hi. >> Miss Lamb, >> I. >> Mrs. Ryan, >> I. >> Mrs. Gil, I and student board member Burke. >> Thank you. Back to Dr. Choy. For 12J. >> Okay. Thank you, President Gil. Um, so for 12J, uh, tonight the staff is requesting board approval and enter an agreement for reconfiguration work at the Samrian Unified School District Office. And I want to be clear from the outset that this project is not funded with Measure M bond funds. This project will be funded through safety credits, deferred maintenance, and the general fund. While the project includes physical improvements, its purpose

122is to address significant concerns related to function, safety, and the confidentiality within the district office. To provide more context, the district hired recently hired a public information officer who is currently working in a pass through corridor space between the boardroom and the lobby. This location presents function and confidentiality challenges and is not an appropriate or private workspace. As part of this project, we propose converting the mail room next to the superintendent's office into an office for the superintendent's executive assistant. Doing so will improve workflow, enhance privacy, and provide better support to the superintendent as well as other regular users of that space. And from a safety standpoint, the district's leadership team has grown and the superintendent's office can no longer accommodate our leadership team around the conference table without blocking safe access and exit routes.

123Removing the credenza and modifying the casework will create the necessary clearance to ensure safe and unobstructed movement within the space. Ultimately, the project is aligned with one of our board goals to enhance safety and wellness and also enable us to relocate the public information officer out of the pass through area, which will be best utilized as a copy mail room. I would also like to highlight that the district used its new online bidding platform, PQ Bids, to competitively solicit contractors and secure responsive bids for this work. The scope includes demolition, new flooring, drywall work, painting, updated case work, and relocation of copier utilities, primarily electrical work. The project's cost is $162,800, comprising a base bid of $148,000 and a $14,800 contingency. We plan for this work to take place during winter break, aiming to minimize

124disruptions for the front office staff. And we are happy to answer any questions that you may have regarding this project. It is recommended that the board of education approve this contract so that these important operational safety and confidentiality enhancements can proceed. >> I have a question. >> Yes. >> You mentioned that this will be paid uh through the safety credits and uh general fund and maintenance dollars. Can you um clarify what portion of what will go to what? >> Yeah. So depending on the work. So for example, the case work isn't necessarily so much tied to safety credits, right? But uh when we're looking at um what's required to um convert the uh existing mail room into a workable space, we would rely on a lot of deferred maintenance dollars, right? The safety dollars would

125be tied to, for example, uh access. Uh it would be tied to um the fact that we are uh we are moving uh the credenza on the side so that we can move the table over so that it ensures uh ADA compliant access. That's what would be tied to um safety credits. Um so I know that there's like an estimated dollar amount. So um would this how would that be calculated? Like right now there's an estimated 160. So how much of what will go towards general fund is kind of my >> Yeah. So we we are uh we do have a proposal right and there are breakdowns for that. >> Yeah. T excuse me. Sorry. Typically we would get like a schedule of values which will have a breakdown for all of those individual trades.

126So there'll be items like casework and for example have have a dollar amount. Um there'll be new flooring which will have a dollar amount and from those that schedule of values values we'll be able to assign each value to a different fund. >> Thank you. Um, as we're looking at this project, are we looking at any overall long-term um long-term planning for the the facility? Because it seems like it seems like like I can't envision it right now. I know you showed me a picture, but so you're saying you're extending the conference area of your office, right? Is it you're pushing out a wall? No. >> Uh the superintendent's office, which is also our conference area, right? That's where we hold our close session board meetings. That's where we have interviews. That's where we have

127our leadership team meetings. But right now, um we have the two um credenzas up against the back wall and we had to extend the length of the conference table to accommodate >> um our leadership team so everybody could fit around the table when we're meeting. >> Um but we have to center the table. >> We're going to center the the conference table in the middle of the room once we move those credenzas out. which is why we need the casework, which is really a shelf and a cabinet to put the um the food services items on when we have meetings. >> Your coffee maker, >> coffee maker, the cure egg, right, as an example. Bottled water. Um things that food service would bring in. >> I don't think it's going to get you that much

128space, though. >> It actually does. I'm actually not seeing like >> you're not pushing out anywhere. I mean, >> pushing out in there at all. Um, what we're doing is we're going to, you know, where the coffee room is now, we have a vault in there. And by the way, that vault has no um windows or other doors other than the vault door. And so, I don't think anybody in the building has a combination. If somebody gets locked in that vault, >> they're there permanently. There is a way to get out though. If you are stuck there, there is a way. >> We did not know that and we were worried about that being a safety hazard. Um the vault and we don't need a vault. Remember this used to be the original library >>

129a long time ago. And so the superintendent's office that is also used for a conference room, it's not exclusively the superintendent's office, used to be a reading room um for the San Marino library. it was here uh a long time ago and so it was never built to be a dis it wasn't intended to be a district office. We converted it to a district office. So um so the executive assistant to the superintendent will move into the copy room as an office. We're converting that space to to an office. There's actually a door as well that's closed up right now >> and we are reopening that >> that leads to the copy room, but it's drywalled off on the opposite side. Um, and that was because years ago, um, you could hear the copy machine,

130um, humming really loudly and so people that were meeting in the superintendent's office or that conference room, they couldn't concentrate or hear and focus. And so, um, they drywalled it off. And so, we're going to have access between the superintendent's office and the copy room, which is the copy room now, will be converted into an office. And this space here in between the boardroom and the reception area which is just like a pass through that will become the copy room. It's a more public space. So anybody who's working in this area here has absolutely no privacy. People stop and congregate there and talk to that person which is um constantly interrupting their productivity and efficiency and concentration. Um there's no expectation of confidentiality when working on confidential documents or having private conversations on the phone.

131It's just a very very public area where there's constant interruptions and distractions. And so we need to make that the coffee area. Um and then convert the uh current work room into an office space. And then the PIO would go into where Jennifer is now, which is this office. um facing West Drive. So, we've actually measured everything. We had uh Gil come in and do all the measurements and we will be able to fit everybody in the uh conference room around that table if we get rid of those two credenzas and center the table. >> Would you like to look at it? >> Yeah, you can walk through there if you like. >> Now, my question still remains unanswered. Is this going to anticipate um the future planning of what we're looking at in terms

132of office space um efficiency all all of that like we seem to be reactive we hired somebody now we have to move Jennifer from here to there now we hired somebody else now we're going to move and so I'm just asking the question I don't need to go and look at it. I've been here many times. I'm just saying I can't envision how that Okay. Yeah, you shifted people, but I'm not seeing anything expanded. If you're saying that, you know, it's hard to get in through your conference table. It's it's hard to do this and that and the other. And then if it's not convenient, then we continue to make these um these moves and we there's no >> we have um discussed this for many years. Um, and we just never did it. Um,

133but this is not a conversation that just came up impromptu as a result of hiring the PIO. This came up before several times um, for many, many, many, many years. And, um, Mrs. Dator can attribute to this when she was in that space trying to work on board minutes. It is a constant interruption, distraction, lack of confidentiality. it is not um conducive to a professional work environment for anyone. Um and so the opportunity now um has come. We have I think $192,000 in safety credit money um which is not money that's held here at the district office. It's at the JPA level. Um we have identified an ADA, you know, compliance issue. It's, you know, the office is not accessible. So it would be an appropriate use of um safety credit money to do that.

134So it's an opportunity to address a longstanding problem that has existed for many many years in our school district office. Many districts like South Pasadena as an example had a very small um district office and they have many of the same challenges that we have and they were able to uh purchase a building and if you go there now they have really nice two-story you know district office and everybody has offices and there are conference rooms and that kind of thing. um we don't have that um capacity in San Marino to be able to you know buy a building or I mean we could look at that as an option um but I don't think that's that's not what we're proposing. What we're proposing is that we take the space that we currently have and

135reconfigure it so that it meets um the needs of the board of education, the district office um staff and and so we can do the work that we need to do to support the kids at the schools. Um otherwise we would be asking to relocate I guess at some point. Um >> uh is is the mill work uh for the new copy room included in this price? >> Say that again. Is the what work? >> The case work. >> Oh yes. >> Yes. Yeah. uh for this agenda uh for this project because they said uh I think the the name is uh for copy room relocation. I I think this is not really uh explained to the entire the the the the project the serving the purpose. You you know I I I feel that

136we we need to clarify and let the public know the what what we did to spend the money. I I I think is is for our superintendent. I think uh she actually her office is a superintendent office also is a conference room because for our existing uh setup we don't have a conference area for the meeting. So, so superintendent is very generous, you know, the when we have a schoolboard cross-section, we we go there, you know, PTA with the school district, they they they stay there. So actually I I think this project like more I I I don't want the public you know in you know the just misunderstand or this uh every several year or we are spending money uh to equip the uh the superintendent office as you you remember before you know

137the the previous superintendent that they that did the war and then they get a critique but actually that is not necessary critic. I think uh because the the put a wall and then then can uh uh reduce some the issue of confidentiality. So, so, so I I I just like the everyone understand what is the purpose we remodel for this project and we spend the money but definitely is not uh you know uh we just remodeling for the superintendent office >> right is not not entirely >> so so I mean the this the way uh the administrator you you need to able to explain And what what's the purpose for for this project? Yeah. >> Yeah. Right. >> Superintendent officeconference room. Very little. >> Yeah. >> It's just the the cabinet work, right, that is

138going in to replace the credenzas. That's the only thing that's happening in the >> in the in the superintendent's office. It's really the copy room that exists now. >> That that and this cost includes the demolition of the vault, right? So that will extend and open up that space and that will be a larger space. I guess maybe that answers Vice President Ryan's question about opening up space and giving more um area to work with. Um correct CJ. Maybe you can speak to that. >> That that is correct. And that I to my understanding that is a uh substantial portion of the cost. I would want to say upwards of 10 to 20. >> Yeah. If I can I serve as like a historian I tell you the the last uh five to 10 years

139story. So so because the critic you know the immediate past superintendent when he start and he give up the the the current superintendent office she he used the Dr. Choice Dr. choice the office but but I fear the we need to to maintain the transition you you know the you know that that time you know that conference room is like empty is is is not good maybe because of the time also is the covid-19 stage so it's okay but but we we need to make each room look we are uh uh uh is bright and also is uh very uh useful. So then I uh recommend Dr. Dritori when she became the superintendent. I said you need to move back. But but but she she been is very generous you know she she did not

140just occupy as her office always have more meeting you. So the the superintendent office actually is a combination superintendent office plus the conference room. Yeah. Thank you for that historical perspective. I think it is important to note that. Um and definitely this project does have various components but the majority of the scope the the major scope of the project is still the the relocation of the copy room. Uh it's just that there is a component of it in the superintendent's office. I >> I think the this this project name should be like a relocation for the partial the the school district. Uh we we we just need to have a more better >> I I feel like I can support this in that it's a more efficient use of space. I think that um the

141pass through aspect of this room right off of the um the boardroom here really does lend itself to more community use and you know um admin support work um that doesn't necessarily need to have confidentiality attached to it. And that room over there behind your office slash community or district boardroom, conference room. Um there's a lot of dead space in there right now. >> Um mail rooms are not utilized in the way that they once were. >> It's true. >> Um so I I mean I I can support this. Is is it going to be is the company that doing the remodeling has no impact on the any other school projects right now we are presenting right what I mean is it's not going to slow down any other task we're doing it's going to

142be independently operating in timeline it >> yeah it would be completely independent and I work at a school site would take priority over >> yeah ship office >> yeah I just want to make sure that that there's some concern that you might prioritize is like a one thing the others but >> no students are always the number one priority. >> So as long as it's fine and parallel no impact I think this is going to be okay. >> And we did really look at the overall space the district office has um in terms of different ways to reorganize um and we looked at the portables that we have um where you know we have the the speculations out there. We have Yes. Um um accounting, technology, special education um what's that? >> Purchasing. >> Uh

143purchasing is actually uh by maintenance and operations on off of Sherwood. >> And we Yeah, we have our TOSAs, right? Um that are out there now. We have three TOSAs that are sharing space out there. And um so those are positions that didn't normally um get housed at the district office in the past and now they are. Um and then when we hired a PIO, 50% of her time is is dedicated to the bond, 50% is dedicated to the district. Um she is, you know, somebody who's also in charge of crisis communications. I need to have the PIO accessible to me as superintendent. So it's important for her to be upfront and as close to me as possible. Um, in addition to that, my executive assistant needs to be accessible to me as well. I

144work with them both very um steadily throughout the day. And so it would be um inefficient for me to have to walk out all the way out there to talk to either one of them if they were in the portables. And now we're using the portable space that we had out there that was empty um for the bond since we passed the bond. So every space has been utilized. Um, we looked at all kinds of options. This really is the most cost-effective option that we have to address this space issue and this ADA safety issue. >> Well, if there's no more uh question, I move to approve. >> Second roll call. Mr. Chang. >> I. Mr. Sun >> I >> Miss Lamb >> I >> Mrs. Ryan >> I >> Mrs. Gil I and student

145board member Burke >> you 12K would like to turn it back to Dr. Choy to present an agreement between San Marino Unified and AM Builders Inc. DBAM roofing for roof replacement of portable buildings 207 208 OT and AP at Huntington Middle School. >> Thank you, President Gil, members of the boards and member Burke. This item uh is a request for board approval of the enter agreement for roofing replacement work at Huntington Middle School. I would also like to note that this action item is related to the item that follows, which addresses the purchase of materials needed for this project. As part of our recent effort to assess roofing conditions across all district campuses, these portable classrooms were identified as being among the areas in the most severe condition. Uh due to the level of deterioration

146in the importance of maintaining safe, dry, and structurally sound learning environments, we are prioritizing this work with the goal of completing it during winter break. This project includes the removal and replacement of lows slope roofing systems on four portable classrooms, rooms 207, 208, the OT classroom, and adaptive PE. The scope also includes wood deck replacement as needed, fascia board replacement, new gutters and downspouts, and other associated improvements. Replacing these aging and failing roofing systems is essential to ensure proper weather protection, preserve structural integrity, and support long-term building performance for the programs housed in these spaces. The project cost is $87,540, which includes a base bid of $80,040 and a contingency of $7,500. It is recommended that the board of education approved this contract so that this important facilities improvement at Huntington Middle School can move

147forward. questions. Well, my suggestion uh I when I have a tour at the middle school, you know, I observe the the roof and you know the we also need to have a uh maintenance department afro you know they they need to trim the tree because some the big tree they they already uh uh grow and then go to the roof. Yeah. So, so I that's my personal recommendation besides uh finish this project and gradually I I know the trim the tree also is expensive but that also helping to maintain for the roof. Yeah, >> I agree. As we're looking at all these different facilities and learning very quickly how one system affects another. So if you're looking at roofing, how it's really tied to landscaping and and grounds and so it is all related. >>

148But our gutters are cleaned regularly, right? >> There is we we have a schedule to clean the gutters. Uh but of course if you have trees that are right over the gutters, they're going to >> cause the o tree overgrowth over on the west side. >> Yes. Because the tree too high and then the reach to the roof and also end and the termite may go to to the roof and eventually >> and also just fire safety you know going back considered. Yes, absolutely. >> Okay. Um >> there's no further questions. Can I have a motion please? >> So moved. >> Second. >> Roll call. Mr. Chang. >> I. >> Mr. Sun. >> Hi, >> Miss Lamb. >> I, >> Mrs. Ryan, >> I. >> Mrs. Gil, I and student board member Burke. >> Thank

149you. Motion approved. And our final item for the evening, Dr. Troy. >> Okay. Thank you, President Gil. This final action item is related to the roofing replacement project we just presented for Huntington Middle School. And while the previous action item addressed the labor and installation, this item focuses specifically on the purchase of the roofing materials needed for the work. Staff is requesting board approval to purchase the necessary roofing materials from the Garland company. These materials are being procured through the CAMASS uh which ensures compliance, competitive pricing, and the use of approved products for public works projects. The cost of the materials is $65,76.30. It is recommended that the board of education approve this purchase so that the roofing replacement project at Huntington Middle School can proceed without delay. >> Question. If not, can I have

150a motion, please? >> So moved. >> Second, please. >> Second. >> Roll call. Mr. Chang, >> I. >> Mr. Sun, >> I. >> Miss Lamb, >> I. >> Mrs. Ryan, >> I. >> Mrs. Gil, I and Mr. Burke. >> Right. Thank you. >> Okay. Item 13, board superintendent discussion items. Um this congratulations to the new officers and um thank you so much to the board of education, our student board member Burke. Thank you so much for your dedication and um your responsibility. You're always here on time. You show up, you do your job, and we're grateful to you. Um, and I hope that you all have a wonderful, restful, safe holiday season and get to spend lots of quality time with your children and your family members >> and not not you because I know

151you don't have children but >> with your parent >> unless you're fourlegged. Yes. Right. >> Well, thank you to everyone for your um continued engagement. I know this was kind of a long agenda I uh today, but this is really important work we needed to get done over the break. So um with that I adjourn this meeting at 9:24. Thank you.