001First of all, there's no report for the cross-section. Sh call to the order. Mr. Song, >> hi. Here. >> Mrs. Lamb, >> here. >> Mrs. Ryan, >> present. >> Mrs. Gear >> here. >> Mr. Chen here. 6A pledge of allegiance. I would like to invite uh board member Joanna Lamb lead the pledge of allegiance. >> All right. Please stand. Put your right hand over your heart. Ready? Begin. Ice to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Thank you. >> 6B, approve of agenda. Do I have a motion to approve the tonight agenda? >> Move to approve. Any second? >> Second. >> Loc call. Mr. Song. Hi. >> Mrs. Lamb. >> I. >> Mrs. Ryan.
002>> I. >> Mrs. Gear. >> I. >> Mr. Chen. I. Motion carried. 6C. Approve of a minutes. Do I have a motion to approve the June 24, 2025 regular board meeting minutes? >> Some moved. >> Any second? >> Second. >> Roll call. Mr. Song. I >> Mrs. Lamb >> I >> Mrs. Ryan >> I >> Mrs. G >> I >> Mr. Chen I motion carry seven public comment the board of education has adopted ball policy 9323B to ensure the public's right to be heard in any matter pertaining to the Sanino unified school district person who wish to provide public comment will have a three option to submit a public comment first submit through a form Did we have any uh submission via the online form? >> There were no submissions today. >> Okay. Second request
003to speak during the meeting via the zoom. Mr. Hong, please post the meeting for one minutes to collect the public comment. The one minute starts now. Communications from the audience regarding matters not on the agenda or items in the consent, information, and action sections. Please provide your comments now. If you would like to request to speak during the meeting, please press the raise hand icon to make a request. If you're dialing in from home, please dial star9 to make a request or submit a public comment card. There are 30 seconds left. There are no attendees wishing to speak. >> Thank you. Third, request to speak during the meeting in person via the public comment car. Do we have any submission via the public comment car? We >> have no submissions at this time. >> Okay.
004Thank you. Next a consent section. Do I have a motion to approve the consent section from the A8 through the AI? >> Motion to um for the consent section sections A to K. >> Any second? >> Second. >> Loc call. Mr. Song. >> I. >> Mrs. Lamb. >> I. >> Mrs. Ryan. >> I. >> Mrs. Sk. >> I. >> Mr. Chen. I motion carry nine communication section A communication from the board of education. We ask each board member taken no more than the three minutes to share their communication staff Mr. Song. >> Thank you Mr. President Ch. So I in the summer I got a chance to the attend the sending my two boys to the Huntington Middle School summer program which was amazing. You know as a parents and same as any as any
005other parents you always have a the choices that should do you send kid to the private education outside versus the public summer school that affiliated by PTA affiliation and I decide to choose the this time sending my kids to the public in Huntington Middle School program and it turns out to be it was really better than my expectation even to be honest with you. I think they have such a great programs and my kids get to experience the science and the dissecting the fishes and frogs and telling me the stories every days and they love the writing classes and then they do the robotic classes with the building the loss and stuff like that. I just wish that they have more not less like they even they should even have afternoon classes. I think it's
006going to blast and the quality of education is is amazing. I I really I know it's a PTA affiliate is not but it's still part of the school and supportings and everything. I think our community did really great job. I really appreciate it and it was like the last day. I'm glad to see the Dr. Linda in the last day and we did the ice cream shave ice cream social togethers and I really appreciate that whole community. So that was my summer and now it's time for the whole school year. Thank you. >> Thank you. Uh next, Miss Lamb. >> Uh yeah, thank you. I I had a great summer. Um I am so so so glad that school is starting tomorrow. Um my kids too, uh kid. And so um I'm looking forward to
007the new school year. I'm excited to see new implementation of various programs. Um I know we talked and had about had a session about AI yesterday. So I'm excited to see that happen. Um, also excited to see our new board goals come in effect and see all of that being achieved and on the agenda. Um, overall just very excited to see 25 to 26 happen. Thank you. >> Thank you. >> Uh, next, uh, uh, Mrs. Brian. >> Thank you, Mr. Chang, President Chang. Um, just wanted to, um, thank our cabinet, our teachers, our staff. It was wonderful. I know I only um came to the breakfast for about 15 20 minutes, but it was exciting to um kind of welcome everyone back um to renew friendships and to just start a new year. Every year
008is exciting because it's exciting. This is an opportunity for us to really inspire the students curiosity um help them to champion their goals and aspirations and really just come together as a school community. So, I want to thank cabinet, the teachers, classified, certificated, and all our hardworking hardworking uh custodial staff who kind of cleaned and got the schools ready as well as our um you know, our cafeteria workers. Everybody was there to just welcome the staff. So, that was really nice to see. So, thank you. >> Uh next, uh Mrs. Gia. >> Um, I just wanted to welcome everybody back to the school uh new school year. It's always fun to feel like you have a fresh page to write on. Um, I attended the staff breakfast this morning and I just wanted to congratulate
009Dr. Rose on a successful draft of 44 new uh San Marino Unified team members. Um, I think it's a really great way to get them excited about being here and making them feel welcome. Um, as well. So, um, thank you. >> Thank you. >> Um, and I'm sorry I forgot to wear my my own jersey, but um, I I'm just looking forward to, uh, seeing the classrooms on back to school nights that are coming up. And I'm really excited to hear from CJ later about the bond. Um, we have some great uh advances and movement on what we're doing and Dr. Choy will be able to uh highlight some of those for the rest of the board too. So, it's going to be a really great year. Thank you. >> Thank you. Uh, just one
010more time, welcome back to everyone uh from the student, parent or the teacher, staff. Um this summer to me uh in my life is a very special because uh I became the grandpa. So I need to start to think about all the life cycle. So so because it's a summer so it's a kind of slow so I can observe uh my grandkid uh each each day. And so right now it's a second month and then we also get the book uh to to to read uh what what's the development for each man. So my wife said when I have a two young kid I I never taking care of them because I the time I'm the new immigrant I I I I need to make sure I'm not fire in the hospital. So every day
011I I I focus on my career. At this time I I really spend the time. I clean up the room and then welcome my grandkid. >> So Dr. Dritori say we'll be ready for your grandkid to in the Valentine. >> Yes. [Laughter] >> Spell down to get some priority. That's right. >> So, so, so it's imagine, you know, the each time you have a different uh things to pay attention. Yeah. And and also I go to the Alaska. It's my first time to go Alaska. So, we go to the border between the >> first. You went to Vancouver first. Thank you. >> So, I I try >> the Canadian. >> Yeah. So I try to to to to to validate is that our president uh is too to taking care for Canada. Yeah. So a
012lot of fun for this uh summer but uh uh I I I don't uh forget the school district. I I I'm also routinely come back to check. Yeah. Yeah. Yeah. Thank you for the executives uh team. Yeah. Yeah. Taking care for the school uh in the summer. Yeah. Thank you. >> Yeah. >> Territory. >> Thank you, President Chang. As we stand here on the eve of a brand new school year, I'm excited to share that our school district has been busy preparing for a very strong start. Over the summer, our human resources team, as board member Gil just mentioned, has worked tirelessly to recruit and onboard 44 new employees. And that's a lot for our tiny little school district. Um, they're going to bring fresh energy, talent, and expertise to our classrooms, offices, and support
013services. Their commitment to excellence will help us continue to provide the highquality education our community expects and deserves. And yesterday, our staff came together for an engaging professional development session focused on artificial intelligence literacy. And I want to thank our assistant superintendent of ed services, Dr. Lena Richtor, for planning that along with um our director of technology, Qualcomm. Thank you so much. It was very informative. and a great way to start the new year knowing that we're going to put together an artificial intelligence task force led by our director of technology um that will be comprised of various stakeholders uh from the school district and from our community and I'm very excited to see uh what that will bring um to the table. So, thank you for your professionalism and your expertise to uh those
014professionals. This morning we gathered at the uh Huntington Middle School cafeteria for our annual back- tosschool breakfast which is a cherished tradition uh that unites our district family before the busy year ahead. It was a wonderful opportunity to celebrate our shared mission, recognize the dedication of all of our staff members, and set a positive and collaborative tone for the months to come. Now all that's left is the best part. We cannot wait to welcome our students back to school tomorrow. The energy, joy, and curiosity that they bring to our campuses are the heart of why we do what we do, and we are ready for just an absolutely exceptional year ahead. So, I want to thank the board of education for their constant support and guidance. um thank you for um helping us to be
015as successful as we can be. Uh we couldn't do it without you and I want to thank our wonderful executive team um for everything that you have done over the summer to really get started for um our new year tomorrow. And uh Jennifer Delator for helping me remain in the upright position. Thank you so very much. Um and I will turn it right back over to you, President Chen. >> Thank you. Uh next let's go to the 10 information item 10A uh major M update. I I like to turn it over to superintendent Dr. Territori and Dr. Choy to update the board on the progress and and the current standing of Major M. >> Thank you President Chang uh members of the board and executive team and this evening I'm pleased to have our bond
016program manager Mr. CJ Nolan provide tonight's Measure M update. CJ will highlight the key accomplishments and share the progress we have made since our last board of education meeting. And CJ will also outline our next steps and provide an overview of what the board and community can expect for measure M. >> All right. Well, good evening, President Chang, members of the board, and superintendent Dr. Deator. I'm excited to uh discuss some of the great progress we made towards Measure M over this summer. Um starting starting off uh for the first uh big ac accomplishment for measure M is we have concluded the initial RFP request for proposal process for our architects for three major projects of measure M. Um, they include the Valentine Elementary School new twostory classroom building, the Carver Elementary School TK and
017kindergarten classroom buildings, and the San Marino High School um medical arts and career center modernization. Now each of these buildings was selected becau each of these projects was selected because it provides additional flexibility in terms of classroom space and it it reduces our our our future escalation by completing these high high value projects quickly. So the dollars that we're able to save from from completing these high-v value projects at this time will be able to be put forward to our standalone and early impact projects. So while we while we are advancing towards designing these larger projects, we're also uh moving forward with some of our early impact projects and standalone projects. Uh these would include the turf and track replacement at San Marino High School. We received two competitive proposals for that as well. Um,
018in addition to that, we've also we've also received uh proposals to improve the uh stadium lighting and it also includes it also includes lighting for the uh baseball field as well. Um, beyond just that, we have uh we've completed some minor work that we were able to get done over the summer in terms of uh at Carver Elementary, we're able to complete just a minor uh reconfiguration of a portion of the drive aisle and we are also moving forward with uh refreshing the stadium restrooms at the high school as well. Um, moving forward beyond that, we are going to be continuing to do the be advertising for RFQS for professional services that include inspection, SQA, survey, and other construction related uh um pro professional services that we'll need throughout the bond measure. Um and uh
019so with with that being said, our uh at the August 26th board meeting, we will be presenting our recommendation for architect contracts and we will uh we will be reaching out to have some potential tour sites if the board is interested as well. Um, with that, if you have any questions, anyone have a question? >> Um, when do you see some of those uh smaller the standalone projects happening? >> Uh, dependent on which what the projects are. So, like if we want to, for example, use the track and the synthetic turf. Uh, we have proposals now, they need a fiveweek period uh to do that work. when we talk to the manufacturer, there is an opportunity depending on your athletic schedule to do it over like a Thanksgiving to the beginning of the new year
020or if there is if the athletic schedule's packed during that time, we could do it over the summer as well. We've also looked into the lead time for those materials and they would have them available if we wanted to move as fast as Thanksgiving. >> Um, can I love the new turf idea. Can you tell the board about what the >> Absolutely. So, uh, through exploring our options for, uh, synthetic turf, um, you you may be familiar with the, uh, the rubber infill that's very common in a lot of the turf products that, uh, you see across many schools, uh, in California. Um just recently they've uh developed a newer type of synthetic turf that has a more compact weave of the uh blades of grass so that is able to have that same impact
021resistance or that cushion on impact without requiring any infill at all. And it also comes with a 12-year warranty. So we uh we've we've reviewed that proposal and um we we're intending on recommending that for approval as well. >> Do do you have any sort of the the plan like a visual plan that what's going to be the next high priorities coming in and not nec some high priority with faster time turn around or slow turn around and those kind of project in overview >> in in terms of projects. Yeah. >> So, the the first three projects we have right now are the like I said the Valentine twostory building, >> the Carver TK and kindergarten classroom buildings >> and the uh high school 300 building modernization which is medical arts and career center. Uh
022following following that so those projects were really selected because they increase our classroom space and they allow us to minimize our interim housing. Those first three projects really set the foundation for us to proceed into our modernizations. So following those three projects, we will be be starting the modernizations across uh Valentine, Carver, and Huntington Middle School. And we will also uh be doing the Valentine TK and kindergarten classroom buildings as well. >> You you have like a project scope or type like how long it's going to takes or something like that. Uh we do we do have uh tenative timelines for each of the projects. >> Um so like for example the twotory classroom building at Valentine we're estimating that to be about a 18month duration of construction. >> Okay. Yeah. I mean do do
023we have any place that we can access to in the record or is it's not there? >> So we're we're working on we're on the final draft of our implementation plan and it has all of that information. We're going to have a one-page um information sheet that's it's going to be a they're broader uh timelines, but that'll be it'll be something that you can that we'll be able to share. >> Okay. >> In terms of impact and um how it will impact instruction, you spoke a little bit about the sports activity, but um what's the significant impact and how have you how will we message it out to the community? uh the significant impact regarding the synthetic track and the >> no the building of >> the so the uh significant impact of adding these
024classroom spaces um for example at Valentine Elementary School it's really going to be a a lot of STEM lab type spaces and um new collaboration spaces for our students. So, we'll be able to we'll be able to share those conceptual drawings once we have architects on board and really uh priorit prioritize and prioritize with the site administration on how we want to make use of that new space moving forward. Um, it's also going to free up several of our portables that are in the building's footprint that we'll be able to use for interim housing as we modernize all the other classrooms. So essentially you're saying there will be no impact uh due to the construction for our children to access their education. >> Yes. So we we are we are working one of the reasons
025why each of these three major projects is at a different school site is really to minimize the impact to education. Um that is also why at Valentine we have the TK and kindergarten classroom buildings following the twotory classroom building. Um so there should be little to no impact and any uh any foreseeable impacts we will be working with the site administration to make sure they don't do not impact the educational >> do we have any the timeline for the playground or is on the >> so the playgrounds we we intend on selecting the architects for the playgrounds once we select the architects for these three primary um projects because the playgrounds are less technical projects. We really want to have a unified architecture team working at Valentine, working at Carver. And um it also provides
026a opportunity for us to have some cost savings in terms of those architectural fees by having the same architect design the two-story building and also do the playground that's adjacent to it. Any more question? And Dr. Cho, you have any makeup to to share about Major M? >> Well, I think we've made a lot of progress and I think at the next upcoming board meeting, we're going to see um the visuals in terms of a little bit more information about the implementation plan. Uh so tonight, it's it's more of a an update about what you might see or what we're planning to present to you uh as action items for the next board meeting. about the the last board meeting we signed a contract for the the is that banking issue right about the contract
027for the first draw. >> Um so yeah we we did complete our our first bond uh issuance uh and as part of that the coop is paid off. >> So yes the coop is paid off. So, yes. >> When is the day? >> July 10th was the day we closed uh and we uh paid off that coop. >> Uh-huh. >> Yeah. >> Good. Yeah. >> Okay. Any more >> question? No. Thank you. >> Thank you. Thank you. >> Thank you. >> Next, uh 10B uh governance handbook communication meeting norm and protocol. I would like to turn it over to Dr. Diretorii to present a update on the B government's uh handbook. Yes. Uh thank you, President Chang, members of the board of education executive team. Um I have before you this evening up on the
028screen a draft copy of the San Marino USD board of education governance handbook, communications, meeting norms and protocols. If you will recall, the board of education met at Huntington Library on June 9th, 2025 um to participate in a uh conversation about uh our goals. And one of the things that we um talked about with the facilitation of Dr. Sepita Yo um from the California School Boards Association was um communication protocols and norms. And uh so based on the summary of what the board came up with um I took that and developed this draft handbook. And so I just want to take you through it very quickly. Um this is not something I'm asking for approval on this evening. I'd like your input on that this this evening um so that I uh will be poised
029to bring it back for your adoption and signature at our next meeting on the 26th. So number one, unity of purpose and core norms. Unity of purpose, a high quality, equitable education for every student. Effective governance that emphasizes policy results and community trust. Does the board have any comments, questions on that? Okay. Uh section B, board adopted beating norms. Students first keep focus on students best interests. Number two, shared responsibility. Each member helps the team succeed, participates equally, and addresses concerns. Number three, stay goal focused, avoid sidetracks. Number four, respectful discourse, debate facts and process, not personalities. Any comments on that section? No. Okay, maybe not. Uh, number two, roles and responsibilities. A the board establish mission and vision, set goals, guardrails, adopt policy, approve budgets, monitor outcomes, and hold itself and the superintendent accountable.
030Govern as a body. Individual trustees do not direct staff or manage operations. Any questions on that? >> Can you give a example uh monitor outcome to >> um how to monitor outcomes? >> Yeah. um >> for the poor through the administration. >> So, you're monitoring educational outcomes, right? When we get the CASP results, you're looking at that and making sure that we're continuing to achieve. Um that's one example of monitoring u a district performance outcome. Um you establish four goals every single year. The board of education is going to review those goals and at the end of the year you're going to be able to monitor the outcome of how well the superintendent and her cabinet have achieved those goals for the board. So that's an example of monitoring an outcome. >> So mean the
031that's the annually uh uh monitor outcome. Is there anything we we have to do in the quarterly is a more the urgent >> I think the board is continuously monitoring all outcomes. Another example is now that we've passed a $200 million bond measure the board of education is very involved in monitoring the progress that we're making on the bond. Um and when we begin construction, you're going to monitor the outcome of those projects to make sure that they're satisfactory. Um so I think that most of the work that you do as a governing body is to ensure that the outcomes that the district is producing are satisfactory if not exceptional. We hope exceptional. Okay. Um governed as a body individual trustees do not direct staff or manage operations. Be the superintendent chief executive managing operations
032personnel and implementation of board policy. advises the board provides timely and accurate information. Any questions on either A or B so far? Okay. C. Board officers. This is president, vice president, and clerk. Preciding agenda coordination with superintendent, ensuring decorum and adherence to the Brown Act. Clerk attests actions and minutes. Um, and I just put this in for your reference tonight. Um, some of this language I was able to get from CSBA's um, documents and I also researched other um, school districts governance handbooks to make sure that the language was more in line with that and consistent. Um, so I just put that in there for a reference for you and and that's a live link. So if you want to pull that up, you can. I shared it with you yesterday, I think, or the
033day before. Okay. Um, if you don't have any questions, I'll move on to three. Mhm. >> Board superintendent operating agreements. A what the board needs from the superintendent and this was directly from our retreat. Clear detailed updates and follow-ups on student incidents. Ensure cabinet and site leaders resolve issues at the site level. Monitor response times to parents and staff 24 hours, which I did share with all of my um executive team, my principles, assistant principles, and directors that the expectation is that all emails get responded to within 24 hours. ongoing legislative uh legal updates, onboarding, coaching for new trustees, history, narrative, norms. Um B, what the superintendent needs from the board, trust, public support, clear direction, and timely communication, followed agreed protocols and policies, collaborate for cohesive student centered decisions, respect rules, and support administrative
034decisions, remain focused on governance. Any questions on that so far? Comments? Um I I have a comment just about um what the board needs from the superintendent. >> Yes. >> Um in line with what you're saying um ensure C the second bullet point. >> Yes. >> Um >> I think that maybe something that might be a little better. I don't just an idea is if you communicate out a framework for dealing with issues. So it doesn't have I mean there are different levels of things that need to be dealt with but u you know they start with the teacher then it goes to the AP then it goes to the principal that >> oh okay like um uh yeah >> I I don't know if I'm explaining it correctly in in the sense of it
035doesn't I mean things obviously can elevate to the board level all the way but um >> right okay >> as I guess the majority of things should be site level if possible to the majority of things will be saint level and we need to go through the chain of command right >> that's >> so what we say to our leaders >> so that needs to be clear the or chart or the chain of command >> at the site level for the teachers there the staff >> we try to resolve things at the lowest possible level I'm happy to come up with some kind of framework for that absolutely so I added that here if that's okay with the whole board is that okay with the whole board okay I see naughty great okay great um
036Okay, thank you for that. Let's go back down here. Okay, meetings. This is number four. Oh, wait. Did I do number C? No, I didn't. Did I? Thank you. See, what board members need from each other. Um, open communication, assuming positive intent, respectful interactions, participation and meaningful engagement, share expertise and emerging issues, unify messages, remain student centered. Is everybody comfortable with that? Okay, great. Number four, meetings in the Brown Act. Um, open and noticed meetings. All board meetings are open to the public and properly noticed with limited exceptions for close session. Serial meetings in quorum. Avoid serial communications that create a majority consensus outside of meetings. Um, this would include email, text messaging, and social media. And we've had training on that, so I think everybody understands what that means. Public comment. Provide opportunities as
037required. Set reasonable time limits and cont uh contentneutral rules. Be consistent in the allowance of time limits for public comment. Agenda posting and additions. Follow statutory timelines. Only add urgent items per law. Remote participation. Follow current Brown Act teleconference rules. Authoritative resources and training are available via CSBA and statewide open government guides. Any questions, comments, additions, edits? No. Number five, agenda planning and meeting flow. A, agenda development. President and superintendent meet to align items with goals and student outcomes. Clear item briefs with purpose. So, make sure that they're clear and they have purpose. Um, and label them appropriate appropriately with information or discussion or action. Fiscal impact alignment to goals and recommended motion. And that's modeled in the California district handbooks. B. Consent calendar routine items grouped. Any trustee may pull an item for separate
038consideration. C. Meeting conduct start adjourn on time. Use time allocations. Ensure all voices are heard. Maintain decorum consistent with CSBA meeting leadership practices. And there's a link there if you'd like to pull that up on your own um to see where I got that. Number six, communication protocols. A trustee superintendent. That should say board member superintendent. So I'll change that. um bi-weekly update from superintendent and executive team updates provided on the first and third weeks of the month and that came from our meeting um because we talked about just providing the uh weekly board memo on the weeks that we're not having a board meeting. Um, so I just wanted to remind the board of that urgent issues via call, text, followed as necessary by written summary. And we've talked about that when something happens
039at the school, a student is injured or someone is taken away by ambulance, I text the board and then I will follow up with the written summary as necessary. Information request board members submit request to superintendent um the board president. Superintendent shares responses with the full board to ensure equal access. So if there's something of um significant importance that might benefit the rest of the board when one of you asks me a question, I will share the response with the entire board. Uh board members and community uh complaint concern pathway notify the superintendent so that the issues are tracked and resolved. Um this matches our agreed protocol and also the state complaint frameworks. Speaking as one voice after a vote, trustees support the adopted decision publicly even when they personally disagree. media and public statements.
040Board president or designate serves as a primary spokesperson on governance matters. Superintendent on operations and that is consistent with your board policy by the way. Coordinate key messages to avoid conflicting statements and that's a common practice um across all the California handbooks that I found. And D email and social media avoid reply all deliberation. Do not seek consensus online. Preserve records consistent with the California Public Records Act. Follow Brown Act cautions for social media engagement. Number seven, community engagement, regular engagement, town halls, surveys, student, staff listening sessions, advisory groups with clear feedback loops. Uh you said we did accessibility provide translation, interpretation, accessible materials, and multiple participation channels for people with disabilities. And that is uh consistent with California law and it reflects common practice. Any questions on that? Seven. Okay. Number eight, protocols. School
041site visits. Uh, notify the superintendent when invited or uh, excuse me, invited to or initiating a site visit. Coordinate schedules and purpose. Avoid evaluative conversations with employees and debrief with the super superintendent afterward. And we have an agreement as you all are aware uh, regarding that. Be handling complaints, concerns, inform the superintendent. Do not promise outcomes. avoid adjudicating individual matters. Superintendent refers to site department, teacher, principal, department, uh, HR as applicable. Um, district follows formal complaint processes when required. Uh, if we get a Williams complaint, if we get a uniform complaint procedure or title N complaint procedure, um, we will refer that to the proper department who will handle them accordingly. Board requests for staff time, route through the superintendent, clarify scope, timeline, and deliverables. Superintendent informs the full board of substantial requests and outcomes.
042As I mentioned before, uh board member conduct at meetings, maintain decorum and avoid cross talk, address the chair and or the board president. I will change that to board president and follow adopted parliamentary procedure. Um as an example, Robert's rules as locally adopted and that's aligned with many other California handbooks. Um emergent issues for urgent safety legal issues. The superintendent briefs the board president, then the full board consistent with confidentiality and law. Any questions on any of that? No. Okay. Number nine, decision-m and monitoring. Adopt goals and guardrails. Annual goals align to student outcomes. We do that regularly and with fidelity. Uh monitoring calendar, regular reports on student outcomes, finance, HR, and operations with clear metrics and targets. We do that through goal uh setting and adopting and uh regular reports to the board of
043education on outcomes. Evaluation board evaluates superintendent annually against goals. Board conducts I don't know if you wanted to do this and that's why I put this in here like sort of with a question mark. Um many boards evaluate themselves. You can decide to do that or not do that. That's entirely up to you and CSBA can, you know, come out and facilitate a training on that. Um, I don't see that as being, you know, something that is urgent for you to decide on, but I just wanted to throw it out there as as a question mark. Um, and then of course we would revise this handbook um depending on any policy changes, law, legal changes um that we would need to address. Um, any questions or comments on that? Okay. Number 10, professional learning and
044continuous improvement. Participate in CSBA's masters in governance. And we do have a board policy that says that you have to complete uh the MIG program within the first year of your >> can we change that >> board tenure. You got to talk to your board members. >> Um so that it it is really good. It's >> um well worth your time. Uh and you can do a lot of it online. So >> all of it online. >> Yeah. I mean they're not having any in person anymore because they used >> all Zoom. >> Okay. Well then that's that's easy easy. Brown Act workshops. We can always bring someone from CSBA or one of our attorneys out to do a Brown Act workshop should you feel that you need that. And governance refreshers. Um we do
045have an onboarding process for new board members uh with mentoring and orientation. And um that has been an ongoing process. Um number 11, transparency and public records minutes, records accurate, timely, and accessible. Public records act coordinate requests through the district's P process. Um, board members preserve public records created and held individually. Um, and that's pursuant to the CPA. And number 12, annual review amendments and attestation. Review and renew this handbook annually at the board retreat or sooner if laws change. All trustees sign the attestation page to re reaffirm commitments. Very common. Next stage. And here is the attestation page where um you say we have read and agreed to these norms, protocols and operating agreements to support a positive productive governance culture for SMUSD. And then there's a signature line uh with your titles and
046the date. You can go to the next page and here's an appendix that we were going to fill out a little bit more. U meeting playbook practical how-to. Before the meeting, read packets, submit questions 48 to 72 hours ahead of the meeting. Um, the president and the superintendent will finalize the agenda order and time estimates. Um, during the meeting, stick to the purpose of each item, state motions clearly. The president enforces time and decorum. Legal counsel is consulted as needed. After the meeting, meeting minutes are prepared by the assistant to the superintendent and presented to the board for approval at the next meeting. And so did you want to make any changes or amendments to that? >> Any comment? We'll make a change >> beside the first year. No comment. >> We can talk about
047that offline. >> Okay. Joshua needs a title on the signature block. Did you see that? Oh, he does. Let's see. Go back up. >> Yes, he does. We will take care of that. Thank you for noticing. Good eye. >> Okay, we'll take care of that. Um, thank you. >> There it is. Perfect. Okay. Uh, so my plan is to bring this back in, um, a more, uh, edited format for the board's approval at the next meeting. >> Um, is there somewhere in there where we should um, reiterate confidentiality during close session, like sensitive items? Um >> yeah we can certainly we can add something on that. Yeah >> it's obvious but >> a lot of I mean it's good to >> sure so we can do that in um in the um the addendum actually
048on that last page um on the meeting playbook we should talk about close session right? >> Yeah close session norms maybe. Okay. I will um work on that and bring it back for the next meeting. >> Um like recordeping and things like that. >> Yeah. >> Oh, we are too early to ask. >> What? >> Yeah. I think a good idea. Yeah. Yeah. >> Yeah. Yeah. Okay. So, I made a note. If uh Quack, you want to scroll down real quick so they can see that I made the note. Oh, you can't see. Oh, you can't see it. Never mind. Did you pull up like a It's a copy. It's a copy. >> Oh, it's a copy. Never mind. Sorry, you guys. But I did. I said close session norms, uh, recordkeeping and confidentiality. So,
049I'll expand on that and then I'll bring it back to the next meeting for your consideration. >> Oh, one more thing just since we're all in open and this is one I can talk about. Um I think with the um the lowest level of handling things, it should be very clear that it needs to be in a timely manner. I I want parents to be responded to quickly so they feel heard and that students are um >> these issues are resolved quickly. So yes, um I think that should be a norm like we need to >> So we do have um language in the practical burden agreements that addresses timeline for uh resolving like personnel complaints >> um and things like that with student issues. It it's sort of it's it's situational. I'll give you
050an example. If I have a um a daughter or a son who is on a 504 >> and I want something resolved as a fee, I mean that may require research that that might, you know, be sure somewhat extensive and have to go >> through. they should be replied to with that like we will get back to you but >> 24 hours is natural now that's >> so they already know that and so that should happen um >> on the natural now >> so parents should have a response it may not be the outcome >> but it will be you know I I have your email or I have your concern on my desk I'm working on it and I should be able to get back to you within this time frame >> yeah that's
051what >> that is really important um I know it's important to the board it's import to me. It's important to my executive team and we're making sure that that gets handled with the sites. If you hear of something that isn't getting handled, I want to know about it right away and I'll get on it. So, thank you. And I can emphasize that in this as well. Okay. Thank you so much. >> Okay. That's right. >> Uh next let's go to the 11 action item 11A. I'd like to turn it over to Dr. uh choy for approval of a resolution number one authorization for the temporary interf fund cash borrowing for the 2025 to 2026 fiscal year. >> Thank you, President Chang, members of the board executive team. Item 11A or resolution number one is the
052first of four resolutions being presented tonight that are routine for our district at the start of the school year. Resolution one is an annual request to authorize the temporary borrowing of up to $ 1.5 million between district funds for the 2526 school year. Adopting this resolution does not automatically mean the district will borrow. Rather, it provides district staff with the flexibility to do so if needed to meet cash flow and operating requirements. This type of resolution is common best practice among public school districts. It is recommended that the board of education adopt resolution number one as presented. Any question on this? Uh if not uh is there's a motion to approve a resolution number one authorization for temporary inter fund cash drawing for the 2025 to 20 26 fiscal year. President Chang, I'd like to
053make the motion for resolution number one, authorization of temporary inner fund cash borrowing for this fiscal year. >> Second. >> Okay. Loc call. Mr. Song >> I. >> Mrs. Lam >> I. >> Mrs. Ryan >> I. >> Mrs. Gear I. >> Mr. Chen I. Motion carried. Uh next, uh 11B, I would like to turn it over to Dr. Choy for approval of resolution number two, temporary cash borrowing from the Los Angeles County treasurer for the 2025 to 26 fiscal year. >> Thank you. Item 11B or resolution 2 is another routine annual authorization request to ensure the district has sufficient cash to meet its operating obligations. This resolution authorizes borrowing of up to 25 million from the school pools fund maintained by the LA County Treasurer. It enables the district to use temporary borrowing from the
054county treasurer as a short-term cash flow tool if needed. This practice is designed to support the district's ability to manage expenses and obligations throughout the year. It is recommended that the board of education adopt resolution number two as presented. >> Any question? >> Yes. Um, is there an uh interest rate that is attached to that or is it not? >> Typically, there are interest rates and it's much lower than borrowing from other uh revenue sources. Uh, so the LA County treasurer um sort of serves as um a benefit to public entities like school districts uh to borrow at a lower rate. >> And this is just something we use in an emergency or if there's funds that are um slow coming from the state, >> right? In the event of an emergency, um there's this
055school pools fund uh that is managed by the LA County Treasurer. Um there are obviously other tools that we can use as well to borrow from. Uh you may have heard that uh there are tools like trans uh temporary uh anticipatory notes that may be available to the school district as well. Uh but this is a this is a routine resolution that just kind of allows the district uh to have this option if needed. >> Thank you. >> I don't think we're going to need it. though um based on you know uh seeing what our budget looks like for this year we have the capacity for most things to be able to borrow from ourselves. So the district is in a pretty solid um financial situation at the present time and this is highly unlikely
056but we want to be safe rather than sorry um because we don't know what the future holds. So is that mean with approve uh this resolution and then you forward this to the LA county treasurer and then then they can like set up a credit line right? >> Uh well it it us [Music] allows the district to be eligible to borrow from this particular fund. Um it's called the school poo fund if we need it. Yeah. >> Okay. Any more question? No. >> If not, uh, uh, can I have a motion to approve resolution number two? >> So moved for resolution number two. >> Second. >> Roll call. Mr. Song. >> Hi. >> Mrs. Slam. >> I, >> Mrs. Ryan. >> I, >> Mrs. G. >> I. >> And then Mr. Chen. I. A. Motion
057carry. Uh, next 11 C I'd like to turn it over to Dr. Choy again for a pool of resolution number three, annual delegation of administrative authority to process a routine budget revision adjustment and transfer during the 2025 to 26 fiscal year. Thank you, President Chang. Item 11 C or resolution number three is another routine request for administrative authority to process budget revisions, adjustments, and transfers during the 202526 fiscal year. This resolution allows staff at the accounting level to make individual transfers of up to $1 million with a total not to exceed 2 million for the fiscal year. As with the previous resolutions, this serves as a fiscal tool for the district to meet its operating requirements if necessary. It is recommended that the board of education adopt resolution number three as presented. Any question? If
058not, uh I need have a motion to approve of resolution number three. I move to approve resolution number three, delegation of administrative authority to process routine budget revisions, adjustments, and transfers for 2526. >> Second. >> Local Mr. Song. >> Mrs. Lamb, >> I. >> Mrs. Ryan, >> I >> Mrs. Gear >> I, >> Mr. Chen, I motion carry. Uh, next 11D. I also like to turn it over to Dr. Choy to present the resolution number four 2024 to 25 appropriation limit recalculation and the 2025 to 26 estimate appropriation limit population. >> Thank you, President Chang. Item 11D or resolution number four is the last resolution presented tonight for board approval regarding the appropriations limit also known as the GAN limit. This limit was established by Proposition 4 in 1979 and is calculated under government code
059section 7902. Its purpose is to ensure that government spending is adjusted for inflation and tied to population growth. This resolution ensures the district remains in compliance with the GAN limit, allowing us to correctly set and adjust our spending limits for both the current year and the next. It is recommended that the board of education approve resolution number four as presented. >> Any questions, comment? >> Okay. If not, uh, do I have a motion to approve resolution number four? I move to approve resolution number four 2425 appropriations limit recalculation and 2526 estimated appropriations limit calculation >> do I have a second >> second >> local Mr. Song >> I >> Mrs. Lamb >> I >> Mrs. Ryan >> I >> Mr. G >> I >> Mr. 10 I motion carry. Next 11 E. Now I'd like
060to turn it over to Dr. Rose for approval of the transitional kindergarten credential authorization. >> All right. Thank you uh President Chang, Board of Education, Superintendent Dr. Delatori, and Executive Cabinet. Uh, education code section 48000G requires credential teachers who are first assigned to a TK classroom after July 1st, 2015 to have one of the following. to have at least uh 24 units in early childhood education or childhood development or both. Uh child development teacher permit issued by the commission on teacher credentiing or the professional experience in a classroom setting with preschool age children comparable to the 24 units of education described in bullet one uh which is allowed to be determined by the local employing agency. uh any teacher who is or was assigned to teach TK uh before July 1st, 2015 may teach TK
061without having to meet the additional units requirement. In essence, they are grandfathered in. As you may recall, you have authorized some of our current TK teachers to have met the threshold to be considered credentialed to teach TK. We are fortunate that our new TK teacher meets the threshold to be considered credentialed to teach TK for the 2526 school year. Crystal Woo has 1,080 work hours equivalent to 24 academic units in her previous district. Plus, she has an additional six additional early childhood credits. So, it is recommended that the board authorize Mrs. Woo as meeting the TK requirement set forth in education code section 48,000G. >> Any question? Is that this first time we approve, right? No, >> for this teacher. Yeah. >> For this teacher. Yes. >> Yeah. >> Yes. >> It's an action item.
062>> Yeah. Right. So, uh is there a motion to approve the transitional kindergarten credential authorization? >> Move to approve. Second. >> Roll call. Mr. Song. >> I. >> Mrs. Lamb. >> I. >> Mrs. Ryan. >> I. >> Mrs. Gear. >> I. >> Mr. Chen. I. Motion carry. Uh next uh 12 board superintendent discussion item. >> I'm just very excited for tomorrow. Um looking forward to being at schools and seeing all those smiling happy faces. >> Yes. Uh I I have a small uh reminder you know since tomorrow is the first day the kid come back as you know the Sarino community is very special. you know the and the parent very generous they go during the summer they go everywhere so I think tomorrow we also need to to check make sure student they don't
063have a fever or something you know they br from the oversea okay >> do you want us to go and take temperatures >> sure yeah if I can I go to cover no I'm just obser >> just Stay home if you're sick. Stay home. That's all. Exactly. Yeah. >> Okay. Any more uh discussion item? >> If not, uh thank you for uh two audience uh to join us. >> Thank you, Hunter. >> Okay. Did you sign anybody?