001uh first of all I'd like to good evening everyone uh first of all I'd like to report over crosssection uh as you know today uh there's uh one board member Joshua s abson and also St B also uh uh the uh yeah the abson yeah so with that the Board of Education took an an numerous action 420 in crosssection to non reelected the following employee for the 2025 to 2026 school year the first employee uh number p78 69 815 the second employee uh st02 44397 this uh for uh tonight crosssection uh conclusion now i' like to uh call to the order for tonight open section at 709 PM uh first of all a pre of Allegiance uh Dr N R thank you president Chang tonight it is our pleasure to introduce an outstand standing Huntington
002Fox Miss imagin Chandler to lead the Board of Education in the salute to the flag and share a little bit about herself and her school so Iman welcome and thank you for being here um good evening and thank you board president Chang members of the board superintendent Dr Jay laori um members of the cabinet student board member T even though you're not here um and community members joining us tonight my name is imin Chandler and I'm a current eighth grade student at Huntington middle school with me tonight are my parents Alicia and Brian Chandler um I'm relatively new to the San Marino School District unlike a lot of my peers who have grown up in San Marino my first experience was when I came in sixth grade the elementary school environment that I came from
003was a lot different than this school but Huntington held a sort of appeal that I couldn't shake I remember the night before hearing whether my transfer to the district was approved the antin was a lot to handle my mom had done everything in her power to permit me in from the pad School District because of its ex because of San Marino's exceptional academic reputation and extracurricular opportunities I was beyond excited when I received the notice that I was successfully rolled at HMS the process of permanen into the district made me more determined to succeed and grateful to be here than many other kids May understand one thing that HMS has given me as a growing student is hundreds of available opportunities after seeing the elective options I couldn't possibly only choose one since they all
004looked so enjoyable so in sixth grade I learned the OBO in beginning band building a strong foundation in music then in seventh grade I took both 3D art and painting and drawing improving my creativity and skill thanks to the amazing Miss maso and finally this year I auditioned and was accepted to the bonto choir led by Mr Jameson I learn valuable and different things each year thanks to the opportunity of taking these classes in addition to my elective choices I also participated in multiple extracurricular activities like the Dance and Cheer Team taught by coach joy and multiple school musicals like this year's Beauty and the Beast which you should all come and see um a year on both the JV and varsity volleyball teams intermal Sports and school dances and activities I'd like to touch
005on one of my favorite programs that HMS has exposed me to the theater program program out of all the amazing activities that I've gone to experience our school musicals have stood out as some of my favorite Memories the community of kids in both the cast and crew have been where I found some of my best relationships at HMS and the rehearsal commitments have never felt like a burden but instead some of the best parts of my days it's just so fun so to sum up HMS has been an extraordinary school that has taught me things that I will keep with me for quite some time all of the things that Huntington has exposed me to I would not trade for anything though a school does have its ups and downs I will forever be grateful
006for what this school has taught me both about academics and myself thank you so much for this opportunity now please join me in Rising for the Pledge of Allegiance place your right hand over your heart ready begin I pledge Al to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all thank you you may be seated thank you before you sit down I'd like you to call you up to the front we're g to take a a photograph and I'm GNA present you with a certificate of appreciation what lovely awesome we cannot wait to come and see you perform I'm coming on opening [Music] night super excited to to see that production at Huntington Middle School um so
007I will read to you this that we're presenting to you uh it is proudly presented to iment Chandler in sincere appreciation for leading the Board of Education and the Pledge of Allegiance at the regularly scheduled meeting held on March 11 201 2 and your speech was very eloquent and it really helped to inform us about all the wonderful things that are happening at H school so I'm going to present you with a certificate and we're going to take a picture with you and thank you so much for being and now I'm ask your principal and your parents to join us in theot you mom's have a wonderful evening thank you for joining us uh by the way uh before we go to uh 6B I I would like to uh it's my honor uh to
008introduce a newly elected uh city council H chain recently recently you know the city they send a letter to school district so they uh after they reorganize the office each uh city council have their own responsibility to attend the meeting so uh Kevin law and Hunter chain uh been assigned to be uh uh school distri yeah so we are very honor so we will uh stay with you and the cabin yeah yeah yeah please be thank you for being here so right now I like uh give this official letter to superintendent yeah okay let's go to the 6B approve of agenda do I have a motion to approve the agenda to approve any second okay do I uh roll call uh Mr lamb Miss slam i m slam I yeah I okay uh Mrs Ryan
009I Mrs Mr gear I Mr CH I motion carry 6 see a PO of minutes there's uh two uh minutes Let's uh start from the first one do I have a motion to approve the February 4 2025 special meeting minutes do I have a motion move to approve second roll call uh Mrs D Mrs Ryan I Mrs gear I and Mr Chen I motion carry do I have a motion to approve the February 11 2025 meeting minutes can I have a motion so moved any second second RC call Mrs lamb I Mrs Ryan I Mrs gear I Mr Chen I motion Carri seven public comment the board of education has adopted B policy 93 23b to ensure the Public's right to be heard in any matter pertaining to the sanino UniFi School District person who
010wish to provide a public comment will have a Sur option to submit a public comment first submit through a online form second request to speak during the meeting via The Zo there request to speak during the meeting in person via the public common car uh okay let's go to the eight uh public healing first a notice of a public hearing regarding the ab yes we need a oh okay before we go to the public hearing so we have a one uh uh the gentleman uh Anthony Hall uh Liv in the S one night West uh Roma AOA California like to speak we actually can't have handouts unless they were giv I'm sorry so in that case I'll just read off um I'll read this because they say different things okay so my name is Anthony
011I was a student at Carver and a graduate of sarin oh high in 2001 before I start I'd like to thank you the board for the hard work you do basically as a volunteer now I'd like you to imagine you're standing on the grass on hunting and drive looking at s high school with its beautiful Mediterranean style design and its clay rooftops which we built 20 years ago back when I attended now imagine the grass you stand on is black with s you look up and the school is reduced to rubble and even your home is a pile of Ashes it looks like a bomb was dropped that is the literal reality that thousands of families including mine are facing now it is the worst natural disaster California has faced in our lifetimes right in
012our very neighborhood California's Governor's order urges all school districts I quote to extend every effort to support and facilitate the enrollment of students displaced by buyers including but not limited to facilitating facilitating completion and approval of interdistrict transfer requests I here today to ask you the board to prioritize any child who has been displaced from their home or has had their school burned down be prioritized within or above the current priority categories of interdistrict transfer as you know the transfer process to San Marino is overbooked and without this the nine children attending or the several children attending sarino right now under the order may not make it nor will new students who may wish to transfer such as mine be able to attend because this order is not mandated you're not required to do anything
013but I ask you do you only do the right thing only when you're forced to Joseph I heard you say a few weeks ago that we teach compassion empathy and morals to the children board members please show me the public and your students what example to set how will you face your students when the children they become friends with are turned away next year simply because we didn't have to do anything use this as an opportunity to show your community that we help because it is the right thing to do and not only when it is obligated thank you and basically what I have here is I can I guess I'll email this to you guys after but you know just quit I know you guys can't talk about this so I'm asking for you
014guys to put an agenda item on the next board meeting to discuss the prioritization of students um whose homes have been you know burned or their school has been burned um and yeah there I I'll I'll I'll I'll forward this to you guys later so you guys can see it but thank you thank you okay uh let's go to the public hearing a notice of a public hearing regarding the ab we we do have attendees on Zoom oh okay we'll start the one minute timer now Communications from the audience regarding matters not on the agenda or items in the consent or information sections please provide your comments now for items in the action section of the agenda please provide your comments prior to the board beginning discussion on those items if you would like to
015request to speak during the meeting please press the raiseed hand icon to make a request if you're dialing in from home please St star 9 to make a request or submit a public comment card there is 30 seconds left we have no no request to speak okay okay let's go back to the uh AA notice of a public hearing regarding the ab12 public free disclosure of a collective bargaining agreement thank you president Chang Mr Hong if you don't mind please go ahead and start the one minute timer to take speaking requests the saruna Unified School District is now holding a public hearing on the 22425 ab200 report disclosure for the San Marino Teachers Association and management administrative confidential and unrepresented salary employees this hearing is in compliance with California government code section 35475 Education Code
016section 42142 and the criteria and standards adopted by the State Board of Equalization sorry State Board of Education if you would like to make a request to speak on this topic please press the raise hand icon or submit a public comment card at this time there are no requests to speak okay thank you thank you uh next let's go to the ab uh notice of a public hearing curriculum adoption thank you president Chang members of the board superintendent Dr delator in executive cabinet the San Marino Unified School District Board of Education is also holding a public hearing this evening for the adoption of curriculum in accordance with Education Code section 60119 notice of this hearing was posted for public review at the district office Huntington Middle School San Marino High School and the San Marino
017Unified School District website in advance of 10 days prior to this evening as required by Education Code may we please begin the one minute timer thank you started a little early thank you have the 30 seconds left we do not have any requests to speak thank you okay thank you so uh we conclude for public hearing uh next go to the N consent section do I have a motion to approve the consent section from the 9 a through 9f any second second local Mrs lamb I Mrs Ryan I Mrs gear I Mr Chen I a motion carry next uh 10 communication section a communication from the Board of Education let's start from Mrs lamb thank you I attended the All City tracking field meet on February 28th it is a time honored San Marino tradition
018and it was very very inspiring to see such a wide range of young athletes my daughter included competing with such incredible passion and determination these uh students ranged from born in the year of 2010 to 2017 so um fairly young and they all had such a strong level of competitiveness and it was really impressive to witness um it was very fun to see them uh push themselves to different heights and I wanted to say thank you to the city's Parks and Rec department for hosting this fantastic event I think it brings the city together as well as um all of the young athletes thank you uh next uh M Ryan uh nothing much to um share so go ahead okay and then the next uh Mrs gear um seems like a long time since we've
019been together for some reason uh over president's week um I enjoyed some time away with my family which was really nice um and I think the kids appreciated the break I went to the Little League opening day H ceremony along with um many of the people up here yeah yeah love supporting Little League there such great uh supporters of the district as well so uh last week I attended the HMS band concert and I look forward to attending the HMS uh showcase on Thursday night it's always a great uh event for our schools so thank you thank you uh as a president I attend uh s school Foundation trustee meeting and also I attend the uh PDA council meeting and uh the past Saturday was very excited uh as our friend of uh School District
020in Peter call and C call and they are daughter became the uh Miss China Tong for the 2025 year so there's about 70 people go to to support I think it probably scale for the judge yeah but but indeed yeah the I I always have a conference on our Adam N of s High School yeah yeah she per her performance is a s uh great yeah so finally uh she became the queen so this not not uh unusual is unusual because last year the queen also uh s High School Adam N so before they start I kind of worry about you know if they already last year know that may not give to know this year yeah but but I think the Judge is very fair yeah yeah they choose the the best one to
021represent the community and also uh Saturday uh I was on you know the attend for uh sarino City uh they they have a they b a a new uh equipment is a a uh fire fire department they B A the equipment they can monitor for the Emergency uh the case so I was was very impressed thank you for uh the council CH you know uh in my the community to know how how good you guys will control the condition when they have emergency yeah I think that's it uh next let's go to the uh communication from the superintendent thank you president Shang members of the Board of Education executive team um I'd like to report that Dr Victor and I recently attended the aasa National Education conference where I had the distinct honor and privilege
022of serving on a panel of superintendents to talk about the advantages and the necessity to educate the whole child um we were able to attend several informative sessions uh some on artificial intelligence and being able to l Leverage The Power of artificial intelligence in a uh responsible and um a safe way and how to integrate artificial intelligence into our classrooms um today and so we are going to be uh very excitedly putting together an AI task force um that can start working on a scaffolded um policy that that uh will really help to inform how the Board of Education and administration will go about implementing um artificial intelligence in a way that makes a lot of sense and I um actually was able to send um our director of technology and our CBO uh a
023copy of a presentation um that was very well put together on um you know what the next steps will be in that realm and so um all hands on deck we're going to engage in that process we hope to engage the board in that process we're really excited about it Dr Choy served on a LA County Office of Education committee that put together a um a policy um that can be used as a template and a sample for many school districts of course we will need to decide whether or not that meets with our board's expectations and ideas um it is really exciting when you think about the possibilities with artificial intelligence um and it's a little scary at the same time but attending these sessions really helped us to put things in perspective and
024to be able to see it as an opportunity to use it as a tool um just like everything else that we have done in Education over the past decade so um we're going to be working hard on that we're going to be talking a lot about that at the board um learning Summit hopefully at the Huntington Library uh once that is calendared so we look forward to um kind of unpacking what that means for us in addition to that we attended sessions on strategic planning moving your District forward just all the wonderful things um that are are um either reinforced what we're doing here in San Marino already or uh set the table for what is possible here uh in the future so thank you for um allowing us the opportunity to be a part
025of that wonderful event it was very well attended people from all over the nation were there I also at that conference had the opportunity to connect with um axa's governmental relations representative um who I had a conversation with about the letter that I had written to Governor Nome about um our district and our situation and asking two pointed questions the first question is um whether or not the governor plans to extend his executive order um because if that is the case we would very much like to know about that for planning purposes for the future we need to start thinking about our class sizes for 2526 we need to determine whether or not we have adequate space on our campuses um to meet the needs of of the additional children that we have accepted um
026into our district midy year also considering that uh transitional kinderg has lowered the uh eligible age for entrance into TK to four um for Honor before September 1st so this is the final year of the graduated entrance into transitional kindergarten so this year we're gonna have younger uh students on our campuses um and today Dr Richard was mentioning that you may even have threeyear olds who are going to turn four um in between August 13th when school starts and um September 1st so you can imagine some of the challenges that that might present but it's also with every challenge There's an opportunity and we're really excited about that um we're looking at those numbers but for planning purposes we've asked the governor to please let us know if they intend to uh you know keep
027those kids in place um or if it's going to be just through the 20 um um for 25 school year the second question was will there be funding forthcoming for school districts like San Marino that were're on the receiving end of having to accommodate um students which we love doing and they're wonderful and we're so happy to do that as a good neighbor um but we are impacted at both of our elementary schools in terms of enrollment and we did have to purchase desks um we did have to purchase textbooks we had to purchase uh consumables um whole host of other educational supplies to be able to provide these uh students with everything that they need to be successful in our schools so um we're hoping that um this gentleman who we were introduced to
028will connect us with as he has committed to doing um the senator who replaced um Senator portantino um and that's Senator Perez so we're looking forward to connecting with her meeting with her was told that she is the um head of the committee and um is the best opportunity for us to really um have an opportunity to tell our story in San Marino which is very unique to many of the other districts around we are not a basic Aid District um for all the reasons that the board is aware and we're one of the lowest funded school districts in the entire State and one of the highest performing so um we really do need to tell our story and hopefully get some additional funding to support um these kiddos going forward in addition um since
029uh councilman uh Chang is here Hunter Chang I wanted to mention that we have been in uh communication with city manager es gandor talking about a whole host of of issues that U might come up between the city and the school district um the communication has been wonderful um and I just want to extend my sincere appreciation and also um let board president Chang and the board members know know that we have um been going back and forth on potential dates to hold a joint city council and School District bo uh meeting um sometime in June and so I have given him two possible dates uh that we will be presenting to council for their consideration and uh we hope to pin that down as soon as possible because we know everyone is so busy
030uh that your calendars fill up so quickly we need to get that on the docket um so that we can meet and I think that will be a wonderful opportunity for us to come together and talk about issues of interest to both parties um and that is it thank you you okay uh next let's go to the 11 information item uh 11a uh major M update uh Dr deror and Dr chy yes thank you so much uh president Chang members of the Board of Education and executive committee um Dr Choy and I attended the cash conference from Sunday February 23rd through Tuesday February 26 during the conference we participated in sessions focused on bond management and bond financing training these sessions provided us with valuable insight into being able to navigate the complexities of overseeing
031a Proposition 39 facilities Bond covering aspects from construction to managing vond proceeds um all of which was very informative um and allowed us to really connect with a lot of players in the industry that will um serve as future resources for our school district as we move through the process of the bond following the conference uh the board appointed oversight committee met on February 27th for a training session with our bond uh attorney president Chang vice president Dr Choy and I were in attendance at that meeting and every single appointed member of the oversight committee including Mr brunette in the audience attended so thank you very much um and at that meeting the committee discussed critical topics um they were trained on their scope of responsibilities um they um got a lot of of information
032around um the scope of their work uh a followup meeting has been scheduled for March 27th wherein they will be appointing their officers and reviewing bylaws that were given to them at their last meeting um in parallel we actively are scheduling interviews currently for a response to a request for qualifications um for Bond program management services our bond consultant um has been instrumental in launching this endeavor um and will be phased out as we build our permanent team for the bond additionally uh we're going to be submitting resolutions to ensure that we can apply for proposition $2 um importantly and a note from the cash conference Dr Troy and I learned that the modernization money under proposition two has already been exhausted so shocked to learn that already gone um however so we were in
033line but it's all gone so it doesn't matter okay so to get in line we have to get in line and and to get in line we have to have the plans from the architect um submitted to the state and uh DSA in order to get in line now keep in mind and this is what was explained to us very carefully at the cash conference by school facility Consultants that were always California Statewide Bond measure behind and this was explained to me um as saying okay let's take Arcadia Unified School District as an example they were in line from the last Statewide Bond didn't get funded because the money was exhausted right they didn't lose their place in line and so when prop two passed they went to the line and started funding those projects
034that were approved to be funded so we will get in line for the modernization money um and if you know obviously it's not going to be funded through prop two but the next time we pass a state Bond the district will be poised to be funded for the money that we're eligible for the good news is there is still money available for new construction which we will have and which we do qualify for so um we will need to get inine for that new construction money as quickly as possible so there is still money there available for us to uh receive so it'll just take time for the other um furthermore um the county um requires that the board adopt a resolution before the end of this fiscal year if we intend to draw money
035uh in the 2025 26 school year so uh in light of these devel Ms we are going to be preparing um that resolution and submitting it to the board of education for its consideration and then we are also going to be scheduling a special board study session um to review our current facilities master plan and prioritizing the projects that we need to get started with and so we will bring to that meeting information um on you know what we have done thus far um you will have the facilities master plan in front of you you will have the U facilities advisory committees recommendation uh in terms of their priorities we will update that with any changes to our environment any changes in the school district's needs um and we obviously have growth now even more
036growth at the elementary schools um because of the governor's executive order that the board will need to take into consideration prioritizing our projects in addition to you know matching money being available for new construction but not necessarily modernization so our needs as a school district continuously evolve and the Board of Education will need to take all of those facts into consideration when prioritizing the bond projects as we go so we're super excited about this um Dr Troy and I have been very busy um really really immersing ourselves in all things lawn project we're learning Lots we're um leaning on the expertise of many people who are very well respected in the field and again um we appreciate being able to also communicate with our Board of Education our board president and vice president who we
037will be meeting with um at least twice a month going forward to ensure that they are um up to speed on what we're doing uh and the rationale behind why we're doing it what we're recommending to the board and why and um so we're very excited about moving forward with the Bond as um as we see um yeah coming forward so it's great really excited thank you Dr Troy did you want to add anything to that no you covered at all thank you thank you Mr chain okay thank you uh the School dist will continue to update for major m to the community uh next 11b uh curriculum adoption uh presentation oh perfect thank you thank you president Chang members of the board Dr delori our superintendent and executive team tonight it is my pleasure
038to present to the Board of Education information item number 11b which is an overview of San Marino Unified School District's recommendation for proposed science and history and social science curriculum adoption for grades 6 through 12 this evening I will provide an overview of the curriculum adoption process that San Marino unified engaged in over the past year highlight the work accomplished by the curriculum study committees and lastly share proposed curriculum adoption costs I would like to also acknowledge and thank my amazing teachers on special assignment Danielle blachley and Penny Roberts who were significant in driving the work behind this very comprehensive process this was an all embracing process and these two individuals did an outstanding job okay Sano Sano unified curriculum adoption followed a six-step process these steps in essence marshaled the convening of a curriculum
039study committee composed of subject matter experts to review a option procedures and processes review curricular needs explore and vet state approved curricular options and select curriculum to Pilot in the classrooms upon completion of pilot they were engaging in curriculum evaluation using a state recommended curriculum rubric and then lastly made a recommendation for curriculum adoption in compliance with Ed code prior to adoption the proposed curriculum was made available for public review and feedback in the district office here January 14th through February 14th no feedback was submitted the final step step six brings us to this evening where staff is presenting to the board proposed curriculum adoption for implementation so we will begin with the science curriculum pilot process members on this committee are listed in the top right on that little sticky note myself Huntington Middle
040School Valentine and Carver Administration are teachers on special assignment and Huntington middle school subject matter experts and K5 excuse me K through five teachers from both Carver and Valentine curriculum piloted was stem stem scopes for grades 6 through eight and TCI for grades K through five a chronological list of the work accomplished can be seen here in the middle of the screen beginning with the formulation of the curriculum study committee in December 2023 after a successful pilot in curriculum evaluation grades 6 through eight science teachers unanimously recommended adoption of the stem scope science curriculum piloting teacher groups average ratings from the state approved rubic can be seen on the table on the left side of this slide as we can see from the overall average for all teachers it's 3.875 out of five some of
041the teacher comments from the rubric are also captured on the sticky note in the middle of the screen or the middle of the slide on the right side of the screen we see proposed curricular materials by grade level length of the adoption and total cost here we see curriculum pilot for information on the history and social science adoption members on this committee are again listed on the top right sticky note myself Huntington Middle School Valentine Administration our director of special education our two teachers on special assignment eight Huntington middle school subject matter teachers and 24 K through five teachers both from Carver and from Valentine similar to science a chronological list of the work accomplished can be seen here in the middle of the screen beginning with the formulation of our history social science curriculum
042study committee December 2023 curriculum piloted was McGraw Hill for grades K through 8 and hooton Mifflin heart Court brace for grades 9 through 12 also similar to science after a successful pilot and curriculum evaluation grades 6 through eight history social science teachers and grades K through five recommended adoption of the mcra Hill California Impact curriculum excuse me not grades K through five just grades 6 through eight piloting teacher group average ratings from the state approved rubric for grades 6 through eight can be seen on the table on the left and as we can see we have an overall rating for those teachers as a 2.32 out of three this rubric only went to three some of the teacher comments on the rubric are captured again on the sticky notes in the middle of the screen
043and on the right of the screen we see proposed curricular materials by grade level the length of the adoption and again the total cost as we see at the very bottom of this Slide the sixth grade team has developed a very strong standards align scope and sequence aligned to the California state standard using the TCI curriculum and that is state approved they are going to continue to use that they are not going to use the California Impact um and then they will revisit the adoption perhaps next year or when the new curricular framework is released this slide reflects the high school work and the recommendation for history social science curriculum members on this committee included all San Marino High School history American and world history as well as government and econ teachers myself and our
044teachers on special assignment once again after a successful pilot and curriculum evaluation High School history social SC social science teachers recommend ended the adoption of hooton Mifflin curriculum piloting teachers group average ratings from the state approved rubric are seen on the left with an overall 2.76 out of three they very very much like this curriculum um some of the teacher comments from the the rubric are captured on the sticky note again in the middle of the screen and on the right of the screen we see proposed curriculum materials by course length of the adoption and total cost lastly we have English language development curriculum pilot information that has been going on for a couple of years member on this members of this committee are listed on the sticky note on the right you can see
045and a chronological timeline of the work that they accomplished is listed here in the middle this ELD curriculum adoption work began in Fall of 20122 after multiple curriculum was reviewed and piloted San Marino High School is recommending adoption of National Geographics curriculum called Lyft the middle school will will revisit the curriculum adoption following the release of the new ELD framework which is anticipated in 2728 highlighting High School teacher groups average rating from the state approved rubric can be seen here on the left of the slide with with an overall strong evidence rating similar to others some of the teacher rubrics are captured on the sticky note in the middle of the screen and on the right of the screen we see the proposed curricular materials the length of the adoption and the total cost so
046both curricular study committees engaged in a very comprehensive process and took the time needed to evaluate and select curriculum that best meet the needs of San Reno unified students this slide provides a summary of the proposed curriculum for adoption and the total cost as mentioned earlier in this presentation tonight's presentation excuse me presentation an opportunity for Community input and feedback was provided however no public comment or input or feedback was received so that's great news this concludes my presentation for this evening on the San Marino unified proposed curriculum adoption process once again this is an informational item and will be brought back as an add will be brought back as an action item on our March 25th board meeting with a recommendation to adopt the proposed curriculum I have a question of course um if
047we could go back we could go back to the final sure oh so the middle school science is what concerns me the most um I think we've all I think there's a reason why you've been studying it and looking to adopt a new curriculum because we need to improve there there's room for growth um my concern just looking at this is that it's the most expensive but the least well-received according to the um the the score that you showed so we can go back to the score but the science stem Scopes curriculum for grades six through eight was very well embraced by all of the science teachers six through eight okay yes because it it was in the three three out of five three something oops there we 3.875 out of five yeah okay so
048how many were there that were up for uh piloting I guess because you I know you reviewed multiple before you piloted them and we actually reviewed multiple school districts and took a look at what they were using for their science curriculum at all levels um and actually consulted with them to see what their feedback was on their curriculum many of them really liked stem Scopes and so the committee uh narrowed it down to this very curriculum to Pilot and as they piloted it throughout the year they became more and more impressed with the curriculum and it was pretty unanimous okay when it came to making a recommendation okay good that's I wanted more information absolutely sometimes you can't tell just by a score yeah the scores are sometimes deceiving I mean depending on the P
049the Raider on how they're interpreting the the descriptor okay thank you I have a question yes I have a question related to printed materials so as we move on to being more digital I did see like 10 grand in printed materials I just wanted to understand the difference between the printed and the digital and when are we going to start to shift away from having printed material so this is a very it's a great question and it was a question that was brought up multiple times throughout this process the print materials doesn't necessarily mean that the curriculum is coming in the form of a textbook it may be print materials such as a student workbook a student Journal um a student inquiry Journal there are multiple and and it was so hard to keep them
050all straight with all the different levels and all the different curriculum that were piloted um so it's a combination of both um and the teachers all the piloting teachers really liked the digital version of everything that was presented but some of the material they actually preferred to be in print it's not necessarily the whole set with the textbook the journal the inquiry journal and all that there were certain pieces that they selected that was an option we gave to our teachers to say what out of all the things that this curriculum is offering what are the pieces that you found to be most valuable and beneficial to your students and your instruction and they were able to select which ones they wanted thank you oh I have a question um for to adopt the the
051new curriculum uh because I I'm hearing from you the action item will be the next meeting but is that in the meantime we still display the curriculum over there or it we continue to collect the input or we absolutely can it was out for a little bit over a month um and you know it was displayed prominently in the district office how come we not tonight we that put into the action item after after we wanted to offer another opportunity to present to the Board of Education what we doing so next meeting also we have a public hearing or no no public hearing just an action item and if I may Mr Chang we also presented an opportunity to the community by sending out um a parent Square message telling them what we were piloting
052what what textbook we were piloting and where they can come and take a look and those um notices were also posted on the school um uh entry the doors okay thank you you're welcome okay uh next let's go to the 11 C uh first first reading of B policy 7310 naming of facility Dr territory yes uh um thank you president Chang members of the Board of Education executive team um this evening and I want to make sure with um Mrs delatori that this is the most recent version of the policy it is correct I believe so yes okay so um we have received some some updates from Council even today and so I want to make sure you guys have the latest and greatest which is what I will be presenting this evening um so
053you have a copy of the exist right Jen mror I am looking right now I believe it may not have transferred over completely in the same format give me one second right that's okay um that's okay because I'm gonna walk the board through the changes and and uh updates and deletions but you have the existing policy 7310 naming a facility in front of you and you also have another copy um which has a red stamp on it it says first reading 311 2025 so let me just take you through this very uh quickly if I can um and the reason this is coming up is that we receive um many requests from members of the public from uh members of of the community to um name things to provide plaques commemorative plaques to plant trees
054in um memory of someone who has pass and um the district needs to make sure that it has a strong policy that the board can rely on in order to make these decisions because it's not one siiz fits all and you want to make sure that your school doesn't end up looking um you know like a Time Square well that or Cemetery right you just need to make sure that your school your school is really you know it's a community place where we educate children and so we just have to keep that in mind um so I'm going to take you through this starting at the very top of the revised policy um the written agreement shall oh wait a minute I'm in the wrong place I'm so sorry so sorry pardon me G get
055back up to the top because I was reading the whole thing okay the Board of Education May um it said the original said shall so we're striking shall and we're we're saying May May district schools and other District owned or leased buildings grounds and facilities in recognition of number one individuals living or deceased and entities that have made outstanding contributions um and this is being added to the school Community which are generally deemed to be of uh important and permanent significance including Financial contributions number two individuals living or deceased who have made contributions of Statewide National or worldwide significance that is in the existing policy number three students who have died during their enrollment at a school district or number four the geographic area in which and this is being added the school or facility
056is located applicable school facilities shall include but are not limited to classro science or computer labs libraries gymnasiums auditoriums theaters stadiums Fields tracks Administration buildings or other buildings centers and they're adding this and may include Furnishing for set facilities which are used for administration or instructional programs and we're adding this paragraph no school facility shall be named after students currently enrolled within the district no school facility shall be named after an individual living or deceased which might bring the district into disrepute any name adopted for any new school shall not be so similar to the name of any existing District school as to the result in confusion to members of the community before adopting any proposed name and we're adding this for a new or current school um comma this is existing language the board
057shall hold a public hearing at which members of the public will be given an opportunity to provide input when naming or renaming a school district I'm sorry a school the district dist school classroom building or Athletic Facility the board May specify the duration for which the name shall be in effect all and this is being added decisions regarding the name of school facilities are and this is existing subject to approval by the superintendent Board of Education naming rights the board May Grant to any person or entity the right to name any District building grounds or facility in doing so the board shall enter into a written agreement and we're adding provided the following criteria are met number one the amount of a donation is considered to be substantial relative to the cost of the facility
058as an example funding a substantial portion of the construction or upgrades number two the naming rights would align with District values ensuring the Honor's reputation or business does not conflict with educational goals or public perception number three if the honory is a former employee or board member said person has provided at least 25 years of exemplary service to the district the written agreement shall number one specify the benefits to the district from entering into the agreement and number two State the rules and responsibilities of the parties to the agreement including a provision that the board shall retain the power to approve any proposed name and number three provide details related to the naming uh naming right granted including the building grounds or facility involved and the duration for which the name shall be in effect
059and number four prohibit any message image or other depiction that Advocates or endorses the use of drugs tobacco or alcohol encourages unlawful discrimination against any person or group or promotes the use of violence or the violation of any law or District policy and number five reserves Authority for the district determinate the naming right if the superintendent and board determin that the grantee subsequent to receiving the naming right has engaged in any of the prohibited prohibited acts stated in item number four above or other criminal or unlawful acts that might bring the district into disrepute we um deleted the section on memorials there was a whole section on memorials that was being proposed and we just took that out um didn't feel that it was necessary um as we're really trying to get away from that
060if we can as an educational Institution so I'm asking for the board's feedback on um this first reading um so that we can bring it back for a second meeting and for adoption at the next meeting if acceptable this really gives the board um leeway it also establishes criteria for um naming a building we've we've entered into naming agreements um before the last one I believe was on the B uh Athletic Facility and um as you are aware we received a substantial donation um from the individual that really prompted that and we wanted we were very um open to that naming agreement so the Board of Education should have some criteria um in order to consider these matters um because we do get a lot of requests and also um you know there's more uh
061risk involved when it is a you know major like a new building or you're renaming the theater or something like that um then there is if it's you know just a small plaque or or something that you're placing on the side of a classroom or something so everything is situational um and should be brought before the board of education for their consideration um but I like the fact that this new policy which was um reviewed by our district council um really stipulates the criteria um in very plain language does it does it spell out a process an application process or anything like that no but we could develop an administrative regulation um the board policy is supposed to be more General and Broad and then the administrative regulation that accompanies the board policy really kind
062of spells that sort of procedural aspect out um to support the board policy so we have to start with this and then we go to that so we would a procedure um yes to make it very easy and consistent we want to be consistent with everybody um I have a question about you know since we're having new construction coming up most likely things that have been named already how is that handled within our policy um if something's you know torn down that's been named um well if if a building is torn down we have to have a good reason for tearing that building down right and we don't um currently have any building that I'm aware of that would be affected by that which is good news um because we'd have to see Council on
063that but I don't think that we're under any obligation as a school district to transfer that name to another facility it was done at a point in time and the district's needs involved but going forward that would be handled and considered yes with naming rights yeah I think that the board would take all of that into consideration whenever whenever we're constructing a new building or um we're tearing down a building the board of education has an opportunity to look at the the impact of that project and really you know decide what you want to do um and how that's going to affect public perception and the staff to do the work so um yeah we would we would evaluate that I believe on a case- by case basis but I don't believe that currently we
064have any buildings that we would be taking down with that are already named I I think uh um the the B Be and the input is very valuable so I think in the meantime I think EXA ative to think about about this issue because uh after we p a b I think some probably will he down or disappear so she if current uh the policy they they have some the the routin said how long they they can effect so so I think we we we should look at this uh issue uh by the way I want to share with the PO F tonight we are discuss about this issue because uh couple weeks ago I I was told by the the community uh one Community people you know they they suggest you know the uh
065some someone should be have the name opportunity so I feel the this a very uh uh serious issue so I I would rather you know to bring up this issue that the current B to reveal all the the routing because uh I think every five year 10 year we all always update about the policy content especially this time we have a major a uh is coming soon they will have a different building so if sign slot you know I I look at the the the first page uh the the one there a individual living or disase not including for financial contribution so is a b policy also want to establish the dollar a mon or this should stay in administrated uh the policy well here down below IT addresses that um issue generally what it
066says is the amount okay so the board May Grant to any person or entity the right to name any District building grounds or facility in doing so the board shall enter into a written agreement provided the following criteria are not the amount of the donation is considered to be substantial relative to the cost of the facility so if you have a building that is costing $17 million to construct and and you receive half of that in a donation right the board might consider naming that because it's you just it's situational because the cost of construction will continue inflation is real it's going to continue to happen so you would have to change your board policy you fix the amount and then it wouldn't make sense if you were working on naming a classroom as opposed
067to an Athletics facility or a big gym or or the near Auditorium right which we have no plans to touch the near Auditorium no plans to touch the um the uh Huntington Auditorium um Kenneth F white Kenneth F white thank you it escap want to thank you for that um we don't have any plans to take those buildings down um and we're not thinking about renaming schools right um districts might consider that if um some reason the name of the school may appear discriminatory in some way um there's been you know situations like that that have come up but we have never had any complaints about our school names and we have Valentine you know kale Carver which was named after a board member um of many years um uh Huntington Middle School we all
068know who Henry Huntington is and um San Marino High School which is just City's name so I don't see anything controversial in that um or in in any of the names that we have on the buildings currently but if for new construction um basically it's saying that the amount of the donation is considered to be substantial relative to the cost of the facility so funding a substantial portion of the construction or upgrades so that gives the board something to work with um but it also gives you flexibility doesn't lock you into a doll I also like that it the person could have a significant contribution it did that person wouldn't necessarily have contributed financially but it would be in honor of that person R you could have somebody I like the flexibility is in here
069personally yes and it can be named after um a corporation correct that and it's at the board's discretion it's it is it it leaves the discretion to the board of education but yet gives you guidance on you know criteria that should be um taken into consideration when making these kinds of decisions and it's a big deal putting a name on something on a facility or a building is a big deal you want to make sure it aligns with your values as a school district you want to make sure it's not controversial in any way you want to make sure that that person or that uh Corporation or whatever um you know hasn't done something that you're not going to find out about until you know 10 years later and then you have to go back
070like I won't I won't name names but in Orange County they had to change something and I think in yeah for political reasons but um we don't want to be in that position right we just don't we want to be thoughtful about putting names on uh buildings and Facilities but also you know we've had requests on putting names on fings in buildings which I think is less you know of a deal big deal than meing a facility right and so the board will need to think about how you want to um approve those requests as well so how so here's a Yeah question really quickly um thinking about how you break down facilities into different components I mean if you're looking at naming a stadium then you're naming a scoreboard then you're naming um the
071seating you're naming the concession stand I mean who gets the if you are paying for a stadium name do giving people I don't know any sort of uh say over who else's names are there like a building with classrooms and so forth It's the board it's all going to be discussion it's the board that makes theseion Visions based on the policy right um and again if you were naming a stadium right the amount of donation is considered to be substantial relative to the cost of the facility um funding a substantial portion of the construction or upgrades even right um naming rights would align with District values ensuring the Honor's reputation you know all of those things have to be taken into consideration um and then you could also you know consider uh service it talks
072about if the honor as a former employee or board member said person has provided at least 25 years of exemplary service to the district so you have to think about do you want that to be 25 do you want that to be 30 do you want that to be 40 do you want it to be you know what do you want that number to be what what is considered um in the community I guess in to be substantial and what how you define exemplary so those kinds of things you have to think about for our AR right in 25 years is what you see as kind of standard this came from the uh the bond attorney who's um he really provides Counsel on all things facilities um so he took a look at other people's
073policies of resch policies but that doesn't mean that it has to be this for you it could for San Marino you guys can change this if you'd like I think that if we've kept it at 25 which means there are people that have been named that are 25 and if we change that now there's just it would be a little maybe a little funny like in that like there are people that have been served for 25 years and if we increase the year it doesn't seem to be consistent continuity I'm with that okay um any other questions comments or change recommended changes to this policy if not I will bring it back for a second reading the next meeting and action to adopt and then we can work on the administrative regulations based on your
074okay any more question okay okay thank you um next let's go to the 12 action item the 12 a uh 2024 to 25 second in financial reform Dr Steven Choy okay thank you president Chang members of the board and executive team it's my pleasure to present the 2024 25 second interim financial report for certification and board approval school districts are required to submit two Financial interim reports each year and as you may recall I presented the first interim report in December which reflected our financial position through October 31st tonight I will present the second interim report which provides an updated Financial snapshot through January 31st this report serves as a midyear assessment of our budget and shows how our finances are tracking and as with the first the board must certify whether the district can
075meet its Financial Obligations for the current year and the next two years and there are three types of certifications possible based on the district's multi-year projections a negative certification means that the district cannot meet its Financial Obligations uh posit uh a qualified certification means that the district may not meet um sorry negative means cannot uh qualified may not and of course positive confirms that the district will meet its financial obligations before we dive into the report I do want to take a moment to recognize our accounting team including our director of accounting Miss bie lingat and our accounting analyst Miss Susanna Barber uh their diligence and expertise Have Been instrumental in preparing this report and in the next few slides I will walk you through our key revenue and expenditure highlights leading to our recommendation
076for a positive certification a few of the key Revenue assumptions I wish to highlight for the second interm is the fact that we are fortunate to continue to have an increase in enrollment of 146 students since the prior year with most of the growth occurring at the elementary level cost of living adjustments colas are set at 1.07% for 2425 with projected increases of 2.43% in 2526 and 3.52% in 2627 finally a key Revenue assumption is that San Marino UniFi continues to benefit from local donations local support remains strong we continue to receive generous donations from the San Reno schools Foundation along with funding from local parcel taxes measures R and E these contributions help fund teachers counselors technology and Library Services all of which are critical to our schools these Revenue factors help keep our
077district financially stable and allow us to continue providing high quality education to our students here are some of our key Revenue updates for the second interim report even though tot enrollment saw a slight decline our average a daily attendance Ada improved this is important because higher attendance means more funding through the local control funding formula our unduplicated student count has increased which also contributes to increased Revenue we expect an increase in federal funding as we plan to use available Title One funds special education funding is anticipated to improve in a second interim we've updated our regional program Revenue estimate based on the latest information from our Salpa which could reduce the district's required contribution compared to what we projected in the first interim report as you can see while local donations and partial taxes play
078a critical role in supporting our district lcff state aid remains our primary funding source making up 62% of our total revenue now let's take a look at our key expenditure assumptions for the second interim report the district's budget accounts for pension contributions to cowers and calsters step- in column salary adjustments and employee benefits rising cost for utilities supplies and services and equipment and ongoing contributions to special education and maintenance and operations here are some of the key expenditure data points for the second interim we project an increase in salary expenditures as the second inter room does include adjustments for the 5% off schedule and 1% ongoing increases for smta management administrative confidential and non-represented employees the second interim also projects increased expenditures in books and supplies operating expenditures and Equipment the second interum reflects these
079updated expenditures as we wrap up the installation of the doj camera project adjustments for contracted services including our field trips and completed improvements to Carver's Marquee and Auditorium which was largely funded by an anonymous donor and as you can see here 73.2% of our expenditures are allocated to salaries and benefits reinforcing that our district funds are spent on people our teachers staff and support Personnel who directly impact Student Success to wrap up let's take a look at our ending balance for the second inter room report for the 2425 school year we are projecting deficit spending with an ending balance of 21 million while the state requires districts to maintain a minimum 3% Reserve which for us equals 1.8 million it's important to recognize that this amount wouldn't even cover one month of payroll understanding this
080the board of education has proactively committed funds to ensure the district remains financially stable in case of future Revenue shortfalls superintendent Dr delatori recently shared with the San Marino unified Community about the importance of fiscal Health res reserves and having a rainy day fund many school districts in our state are still facing declining enrollment which impacts funding to prepare for potential Financial challenges the board strategically built these reserves as a safeguard a key example of why this is important goes back to 2020 when the district failed to renew measure e without that Revenue the district had no choice but to issue layoff notices to address the budget shortfall this created uncertainty for employees impacted livelihoods and resulted in the loss of valued faculty and staff a situation no District wants to face while measure e
081was eventually renewed the damage had already been done that experience reinforced an important lesson we need Financial safeguards in place to weather future challenges over the past several years the board has taken a proactive approach by creating these committed Reserve balances to provide stability and uncertain times moving forward the district will continue working with the Board of Education to carefully review our committed balances and maintain fiscal tools to protect our resources our staff and most importantly Student Success at this time it is recommended that the Board of Education approve the district's Financial projections confirming that the district can meet its Financial Obligations for the current year and the next two years and improve the second interim financial report with a positive certification anyone have question I have a question about um how doctor dtor addressed
082uh the governor and how we are planning for that I feel like that's a big area of uncertainty going into the next school year so um yeah we're in budget development uh right now so we have to develop scenarios we we're going to ultimately develop a scenario where we don't get to continue and a scenario where we do additionally um we do plan to hold a board study session on the budget after the May Reis comes um our way so that the board of education has an opportunity to look at um as an example our committed funds and decide whether or not you want to um move money around into different committed categories depending on our changing needs and our evolving needs you know one of the the question question that I get is why
083do you still have the declining enrollment um amount there and are you going to change that the declining enrollment it could it could happen again right right now we are not in declining enrollment and many of the neighboring school districts are but that doesn't mean that that is going to be fixed forever more that could change for unknown reasons of this time like Pasadena um didn't they didn't know they were going to be impacted by the Altadena fire right right that had an impact on their enrollment you just never know what's ahead and it's better to prepare for uh contingencies and the unknown than it is to get caught with you know um a lack of resources to be able to manage uh whatever crisis you're facing so we're going to talk through all of
084those issues and the board will have an opportunity to really look at our budget we'll have more information like Dr Choy said with scenarios um and and maybe we'll hear back from the governor's office by then on whether or not that executive order will be extended um in addition we will probably know more about our enrollment forecast for 2526 because um as of March 1 we started we opened registration for residents as of May 1 that's when uh inner districts can apply and then we're going to know you know about how many TK classrooms we're going to need next year are we going to have the same number in each School are we going to have an increase all of that information will be important for the board to hear about in order to make
085those kinds of of decisions and provide us with more feedback on the budget so that will happen in May the May Revis comes out about is it miday uh we'll have a lot of information come out early miday yeah okay and so we'll probably you know we're going to be reaching out to you in advance of that to schedule time to have the budget board study session U but I think that that's really important for us to sit down and go over all of that and really make sure that you guys know what we have what we don't have and why and we're going to continue to Advocate um through our politicians for um San Marino situation because people forget that we're not a basic Aid District um you know they hear from districts like
086Beverly Hills which that's basic a Laguna Beach basic Aid they get far more fun student Freer than San Marino does um so I I hope to connect again with the senator um we should get you on Governor nome's podcast love it sign me up I'm there um I want to tell our story I've started telling our story more and more and it may be falling on deaf ears because very few people feel sorry for San Marino they just that's what they tell me you know you guys are a wealthy District you can handle it the district is not wealthy the community is a fluent right but the school district is one of the lowest funded school districts in the state of California and yet we continue to be high performing that in and of itself
087should tell a story um that should be someone's um you know dissertation for their PHD somebody needs to study what is it that San Marino is doing you know without all the extra money and still getting the results that isn't happening everywhere on the second entrance uh financial report you prepare so besides uh the uh increasing involment uh is that you also already put the from the February to June for those uh inter dist there is about what 72 right is that so yes those enrollment numbers are in our projections through June yeah so can can you share where you put there in the um it is on one of the attachments yeah it is on the p288 uh report um that is on page attachment number four of the narrative um attachment so if
088you go to the item we add right there narrative you scroll down to page 16 of 17 uh this is our uh standard um Ada uh report uh it POS numbers from our ceds data that's collected in October and um it does include projections through June and what's interesting about the Ada report is it highlights the fact that our students uh they have tremendous attendance yeah uh so and we base our projections um at a very high uh attendance rate so it's almost you know equal to enrollment but not quite almost yeah yeah almost 98% right which is uh attendance not enrollment but they're almost the same in s Marina we're very very fortunate that our kids are here every day they're engaged um it's it's quite remarkable uh so with a about 70 uh
089inter distri uh kit because we have a uh fixed uh overhead so with the 70 what is our variable uh the cost operation cost there it's to quantify right now yeah because again um you know we have we've been able to put them into existing classrooms we didn't have to hire any more teachers this year because our class sizes were already so low so from the February to uh to June is the same you know FTE right yes for Staffing yes yesing yeah so so it will if these kids come to school every single day right through the end of the school year you know you could do you know like 70 times um 13,500 right right there's additional revenue for that for that by two right because it's only half year and then a
090textbook or digital device is that increase or uh there are there are some things uh there are some variable costs like you said um you know like the furniture we have to purchase um there are some instructional materials um yes and so we're actually um trying to keep track of all of that because that's that's what I'm asking the governor for will the receiving districts receive any funding to support the additional cost because we had to purchase desks we had to purchase um consumables we had to purchase textbooks um and and we didn't have a funding source for that so will we um you know receive any additional funds I'm guessing because we are the minority not the majority you know it's probably going to not do that um but going forward you know if
091we retain these students right then it you know it's going to we'll get the full amount next year I think I think it's important to um reiterate to our families though that our commitment to our um low teacher to student ratio and that is part of something that I think greatly contributes to our high performance and and our success so I think I know some people were concerned about that but we are committed to we are very very committed to low class sizes um particularly at the elementary and I believe that we still have comparably low class sizes um when you look at other neighboring school districts at the elementary and I did provide the community with a table that shows them what our class average class sizes are um with the additional enrollment very
092they're still very low very manageable I I think the it's a good you know the accounting you know pick up those uh variable CS you never know maybe the governor May create the uh next year uh disaster relief fun yeah we the accounting team is definitely tracking these expenditures and we've had some experience uh with um you know disasters or crises and we have been tracking yeah can I move to approve oh can I have I have a question actually I was looking at um so if we look at the general fund and I'm just looking at the net increase decrease in the fund balance so projection we're at a deficit of 893 um what non instruct non-instructional methods are we considering in order to bring that deficit like big picture- wise not just looking
093at year 24 to 25 to bring that to a you know minimize it because we went from 8T 55 in the prior year and now we're at 893 and big picture-wise this will just continue to grow in that sense so just kind of bringing attention to that and understanding non instructional ways that we can reduce that deficit yeah I think we're um constantly looking for ways to save money and reduce our expenditures like vendor contracts or yes yes that's um and also as we're going through budget development it's an opportunity for us to find ways to reduce those expenditures um because we do project um not deficit spending in future out years um it's it's the healthy way to to budget you you you want to have a balanced budget so um without a doubt
094we we we don't want to reduce things that have a direct impact to instruction to students but at the same time we are closely looking at our expenditures we we are all was doing just that but also I get this question a lot how can you be deficit spending and yet you're projecting that you're going to have a $21 million ending balance how do you reconcile that right well deficit spending um comes from a calculation between your projected um revenues and your projected expenditures right and that's how you end up with a a deficit spend but that doesn't mean that we're short that amount at the end of the day right we're still going to have $21 million as our ending balance so it's hard for people to really reconcile that but that's a calculation
095based on projections versus the reality right that we're looking at a $21 million ining balance and part of that $21 million ining balance is Reserves correct uh there's the minimum reserves of the 1.8 million and then we do have some committed balances so when we say we're deficit spending um it doesn't mean that we have a problem in our budget it just means that that's the the bottom line when you do the calculation on projections so we could be over projecting right our expenditures doesn't even necessarily mean it's actuals well we try we we try not to deficit spend when we can but the reality is things happen and things change and you know the budget is a snapshot of that right right so um the the purpose of the second in room is to
096to show how are we doing mid year halfway through the year so we look very closely as we look at our expenditures are we spending half of what we budgeted for since we're midy year right and we we continue to monitor that as we approach June 30th and as we do year in closing that's when we'll really get a much better idea of how we did it's kind of like looking in a rearview mirror you know how are actuals yeah that's really where the river meets the road in my opinion is where where you end up at the end of the day versus you know because the budget is a living breathing Dynamic animal it constantly changes um you know figures that we're giving you in January are going to change in February and March
097so um I just want the board to be mindful of that when you see deficit spending it doesn't mean that there's a problem necessarily um but don't way question by the way the cop payment 1.5 million is that principal plus interest or well that's a committed uh uh balance uh that is sort of reserved uh for a cop payment so the cop the district does currently owe a cop payment that includes both principal and interest but the the interest is about 400,000 per year right um the payment is about that the payment payment principal interest that's the principal and interest or um I I don't have the exact figure but however dollar a year that's what we budgeted the payment to be every year but it's not always half million sometimes it's 400 million but
098we again that's going to get paid off yeah that was in our resolution so the pay off there will be the next when we collect the so that's a topic of discussion that we need to have with with the board 2067 so we have to have a a discussion with the board to prioritize um you know when does uh when should the district um pay off that cop um it is like Dr delor said it was included in the resolution for measure M that was part of the the plan um and when we act on that you know there may it may ultimately review we don't need a committed balance Just for future cop payments anymore and refresh my memory on how much interest we would be saving if we paid that cop off um
099we just had our financial advisor recently provide that information um yeah it is significant it is significant to to pay that off yeah should be yeah yeah okay yes I think the the interest you can budget for the like the yeah you the you delete the the the the cost yeah yes yeah okay uh there's a do I have a motion to approve of 2024 to 25 second interest financial report yes so any second yeah second local uh mrsam I Mrs Ryan I Mrs gear I and Mr Chen I motion carry uh let's go to the to B 2025 26 academic calendar all right thank you president changen uh Board of Education superintendent Dr delator executive cabinet as a part of the negotiation process between smta and the district we collaboratively arrive at a work
100calendar that also encompasses the academic calendar in addition the district also collaborates with CSA CA and receives their input as well as one of the items from the 2425 negotiation cycle between smta and the district that was recently tentatively agreed upon tonight I present to you the proposed academic calendar for the 2025 2026 school year it is very similar in structure to the current calendar for the 2024 2025 school year the calendar proposes a student start date of August 13 2025 and a last day of June 4th 2026 it also includes the president's week in February that has been in the last couple uh academic calendars the only really substantial change is the day that this year came after we came back from Thanksgiving break would now go uh just before uh Veterans Day um
101the certificated work year would begin on August 11th 20 uh 25 and also conclude on June 4th 2026 the school year will still consist of 180 student days and the certificated work year would remain at 185 days it is recommended that the board adopt the academic and certificated work calendar for the 2025 2026 school year move to approve second second call uh mram Mrs Ryan I Mrs gear I Mr Chen I motion carry we would be saving 1.3 million to pay it off before June of this year if we pay it off half June of next year it would be one point uh almost 1.3 but it's 1. 287 yeah thank you 12C sarino teacher Union uh tentative agreement Dr Jason Rose all right once again thank you president changen Board of Education superintendent Dr
102delorian executive cabinet I'm pleased to announce that we have reached a tentative agreement with the San Marino Teachers Association our CTA bargaining unit first and foremost I'd like to acknowledge and thank members of the smta negotiating team as well as our District's negotiation team for their hard work dedication collaborative Spirit throughout this process reaching this tentative agreement required a great deal of effort patience and understanding from both sides and I am grateful for their commitment to finding common ground we are proud to announce that we have agreed on a 1% increase in salaries for all certificated employees additionally prior to the 1% increase there will be a one-time bonus of 5% to be distributed to all certificated employees employed prior to September 1 in recognition of their hard work and dedication especially during these challenging
103times in addition to the salary adjustments we also clarified and fine-tuned language regarding the workday teaching hours adjunct duties and leaves of absence we also discussed the health benefits and stiens we believe this tentative agreement represents a fair and balanced outcome for both our certificated employees and the school district it acknowledges everyone's hard work and dedication while ensuring that we can continue to provide quality education to our students and remain fiscally solvent it is recommended that the board approve the tentative agreement between the San Marino Unified School District and the San Marino Teachers Association and I'm happy to answer any questions that you may have any question do I have a motion move to approve second Lo call Mr s i Mrs Ryan I Mrs gear I Mr Chen I motion carry let's go to
10412d management administrative confidential and uh un repesent tentative [Music] agreement all right once again uh thank you president Chang uh I pleased to announce that we have also reached a tentative agreement with the unrepresented confidential administrative and management employees as a standard practice in the San Marino Unified School District our unrepresented confidential administrative and management employees receive the same salary adjustment offer as our two bargaining units once again we are proud to announce that we have agreed on a 1% increase in salaries for all all unrepresented confidential administrative and management employees and additionally prior to the 1% increase there will be a one-time bonus of 5% to be distributed to all unre unrepresented confidential administrative and management employees prior to September 1 uh employed prior to September 1 it is recommended that the board approv
105the tentative agreement between the San Marino UniFi school district and its unrepresented confidential administrative and management employees move to approve second Lo call um Mr mrsam I Mrs Ry I Mr Mrs gear I Mr Chen I motion carry the 12 a ab1 12000 public disclosure of collective uh bargaining agreement smta uh good evening again president Chang members of the board executive team ab200 requires California public school districts to publicly disclose the provisions of all new or amended collective bargaining agreements upon ratification this process ensures fiscal accountability and transparency supporting a District's long-term stability and commitment to high quality education items 12 EF and G are action items for these ab200 disclosures so first up is the public disclosure for smta which shows the fiscal impact of the agreement terms that Dr Rose just presented uh
106this ab200 disclosure was also submitted to the Los Angeles County Office of Education for review and Analysis to ensure that the district could meet the required reserves during the term of the agreement it is recommended that the Board of Education approved the ab200 disclosure for this agreement with smta any more question move to approve uh do I have a second second loc call missam I Mrs Ryan I Mrs I and Mr CH I motion carry next 12 F ab12 public disclosure of a collective uh bargaining agreement management administrative confidential and un representative uh salary employee Dr Steven Choy item 12f is the ab1 1200 public disclosure for management administrative confidential and unrepresented salary employees similarly the disclosure shows the fiscal impact to the district LEL has reviewed to determine that the district could meet the
107required reserves it is recommended that the Board of Education approve the ab200 disclosure for management administrative confidential and unrepresented salary employees any question if will not can I have a motion so move any second second Lo m i m I Mrs gear I Mr Chen I motion carry next 12g ab1 12000 prop disclosure of a collective bargaining agreement come by uh Dr Steven CH thank you finally item 12g is the combined ab1 1200 public disclosure for both sarino Teachers Association and management administ ative confidential and unrepresented salary employees for the 2425 school year it is recommended that the Board of Education approve the combined ab-1200 disclosure any question Mo to approve do I have a second second uh roll call uh Mrs lamb i m Mrs Ryan I Mrs gear Mr Chen I motion carry
108next one is a 12 H approval of the amendment to the super inent employ employment agreement uh for this issue you know the uh we we cannot trat the our uh superintendent to special so because we have to apply to to every so that's reason you know the uh we we would I recommend the Board of Education approve the amendment to the superintendent employee agreement as indicated in the paragraph 4.1 of the employment agreement so the four let's go to the 4.1 uh we don't have the whole agreement up there it's just the amendment that the okay just Amendment okay uh move to approve for the superintendent to receive the same um agreement as everyone else second second we need to have on record the oral summary uh that's being recommended this evening yeah do
109you want me to read it I'm happy to read okay go ahead like me to read for you Dr TR sure yeah all right so tonight the board is to consider the recommended approval of an amendment to the superintendent's employment agreement pursuant to government code section 54953 this is the oral summary of the recommendation if approved the superintendent's current annual salary will increase by 1% retroactive to July 1 of 2024 in addition the superintendent will receive a one-time payment in the amount of 5% of her annual salary the remainder of the superintendent's employment agreement shall remain unchanged and in effect except as otherwise lawfully amended the proposed salary increase and one-time payment are consistent with the increases and payment pents to other unrepresented employee groups including management confidential and supervisory employees for the 2425 school
110year uh is there anyone have a question on the wording no no okay uh moved and seconded can I have a uh second we I second oh you second okay uh Lo call mrsam I Mrs Ryan I Mrs gear I and Mr chair I motion carries we cannot show you too [Laughter] special I love yeah thank you for your dedication your speci okay uh to I to I uh csba dedicate uh nomination uh okay uh the Board of Education were both for csba dedic assembly representative in the sub region uh 23- a uh is that uh anyone have some comment on this agenda and you read or who's reading it any I I I I cannot um I can I can read it you want me to read the whole thing okay enclosed in in
111The Ballot or I'm sorry the ballot material for election to cba's delegate assembly for your region oh thank you yeah or sub region it consists of number one the ballot on red paper listing the candidates the reverse side of which contains the names of all current members of the delegate assembly from your region or sub region and number two the required candidate by iCal sketch form and if submitted a resume in addition provided is a copy of the ballot on white paper to include with your board agenda only the ballot on red paper is to be completed and returned to csba it must be postmarked by the US Post Office honorable for Monday March 17 2025 your board may vote for up to the number of seats to be filled in the region or sub
112region as indicated on the ballot for example if there are three seats up for election the board may vote for up to three candidates however your board May cast no more than one vote for any one candidate the ballot also contains a provision for writing candidates their name and District or county office must be clearly printed in the space provided the ballot must be signed by the board president board Clerk or superintendent as a design of the board and returned in the enclosed envelope if the envelope is misplaced you may use the districts or county offices station please write delegate election prominently on the envelope along with the region or sub region number on the bottom left corner of the envelope this number appears at the top of the ballot if there is a tie
113vote a runoff election will be held and ballots will need to be postmarked onor before April 30th results will be published by May 11th 2025 um and then the bottom doesn't really apply because that's for County Boards of Education only and that's it so you can only two vote for the number yeah it's two and only one vote comment yeah any comment so right now I know that why you did not attend the City Club or thank you I have just okay yeah so yeah let's have a discussion I believe the candidates are um if you keep scrolling um okay those two we have two choices and we're allowed to vote so um I move to vote for these two candidates okay uh any discussion before the second there's only two second second I second
114okay you second okay uh you need to read their names into the record yeah Kathleen cross from Glendale USD and Dr Gary Scott of San Gabriel USD thank you to your term beginning April 1st okay uh Alo um Mrs lamb I Mrs Ryan I Mrs gear I and then Mr Chen I motion carry okay uh lastly uh 12 uh 12 J uh second reading of B by Dr territory can we pull it up on the screen CBA site it's not loading up either but the internet oh it's not gonna come up yeah there's something csba website okay um well um this is a grouping of the board bylaws that we so carefully went over last um uh study session meeting wherein the Board of Education gave me direction to make um changes to some of
115the um recommended policies which were made um and so I'm asking for the board's uh approval and subsequent adoption of all of these policies there we go thank you so we can we can start make it a little larger okay so we have bylaw 92 I'm sorry 9323 meeting conduct sorry I started backwards oh you started backwards do you want me to start with number one um this is 14 yeah we may want to show the board though where the changes were made so that they know no does say that on the agenda oh and you have oh there it goes their website's not websites not well you want to go in the order that you have them then yeah um that's okay let's do that okay um so we I I hope the board
116um is okay with the fact that we might be going in a different order than you have them in your packet um we have bylaw 9323 meeting conduct please scroll down so under Quorum and absente ISM uh we have highlighted the changes that uh requested and made Education Code uh 35164 so we're citing the Ed code under public participation um the um section that is highlighted and underlined is being added and then number one is being added number two is being added number three is being added and number four is being added to this policy as requested scroll down okay and Under reporting by the public um we are adding the first uh three lines and striking um the word persistently and that's all for that policy any questions about that policy okay next policy
117okay so bylaw 9322 agenda meeting materials um everything that is highlighted in this policy is new right Jen okay new were rewarded to match csba to match cba's policy um scroll down Okay so we're adding under agenda preparation um the sections that you see highlighted in yellow and underlined so that's four paragraphs there and then we have uh agenda dissemination to members of the public um all of the language in highlight and underline is all added to match C sba's policy okay so any questions on that particular any question okay next policy and then we have uh bylaw 9321 close session again we were comparing cba's recommended policy with our uh old out ated by law and we have made the changes that you see highlighted and underlined in yellow which is the majority of
118thisy any question on this policy okay next one okay um bylaw 9320 meetings and notices everything in yellow and underlined is added and what you see uh stricken is being removed again updated to either uh site the government code or the Education Code or um we are adding language that is consistent with cba's recommended policy which is up to date and in compliance with the law okay any questions on that policy okay next policy yeah next one byw 9270 conflict of interest them okay conflict of interest from campaign contributions better form 700 is a a new section for this one the last time we mentioned we were contact the County right is that any the is AAR what for form 700 uh no the for $500 $500 normally Jennifer gives us the form 700 right
119oh that no no that that's another that's a responsibility we need to uh report yeah during the Spring yeah yeah isn't it now I think it's due now yeah it is do now yeah yeah I think she sent it out to you she did can she send it to me again yeah AB um okay so that's a new section just uh keeping us in compliance with the fair political practices um remote interest exception to government code 1090 um again conflict of interest with financial um Investments and that kind of thing scroll down does it have an ethical section uh uh are you were you oh um I got to check I got to check the the form yeah yeah because yeah um this section I had a comment on GI no the incompatible offices and
120activities um I I think that this kind of a little bit oversteps on our you know ability to volunteer as parents I think that the spirit of it is right in in that we don't want to conflict but um I I think we could just take out any official or unofficial chair and just put executive officer positions because all the big um events uhhuh at the schools are executive chair positions so I think that as a parent we like to volunteer on certain events and if it says official or unofficial that kind of I agree do you agree so that's yeah that's a composition for the board I I yeah your policy I think yeah executive officer so just take it shall not hold any executive officer positions with any school connected okay are you
121signing contracts in either of those Capac I mean as an um an executive officer position you're signing contracts potentially right you are the other ones no because only the executive officers are have contract um capability okay what if you're the chair of a committee where you're signing you don't you can't the way that they structure like a grad night or like um so Brad chairs aren't signing contracts or Brad night chairs are but not their any of their committees everything goes to the chairs but what what um board member Gil is saying is that like if we're serving on a committee we would be an unofficial chair so to speak kind yeah kind of Revol tearing yeah but we're not going to be signing anything but we're not Sig I mean or then unless you
122specify unless you specify you just don't sign contract which is that's what we're concerned about and I which is a um Justified official chair which you're talking about I think which is chairing a committee right I want to take that out you want to take oh that out yeah okay yeah because they a lot of things are called chairs but they're not really chair like you want to be the chair of the sweatshirt so the the purpose of this language was to make sure that there is no conflict of interest um between a position that is signing contracts right and and maybe putting the district in a legal um liability situation where also a board member right so let's say that that this committee does something you know not not intentionally right but gets the
123district in trouble somehow and then there's a lawsuit when comes to the board of education but you were also the chair person who signed a contract to do the P yeah but I don't think I I'm saying you're not signing a contract so then we would need new language right that stipulates that sure if that's because that sounds like that's the point of this is signing contracts which I think is totally um fine to prohibit that like to keep us very in the clear of a conflict of interest but I still as a board member and as a parent want to be allowed to serve in an unofficial capacity where I am not signing contracts and handling I agree any like we just want to help the background but not have this language kind of
124forbid us from doing so okay so that's why my where you say shall not hold an executive officer position nor have any contract signing um power or something like that you can only because the word chair is so loosely used so it's so loose you're just a chair if like she said sweatshirts but executive officer positions are the main chairs actual officer like a Carver Carnival chair is also an executive position and they are the ones who sign contracts right but no one else does so I think it's too prohibitive the way it's worded okay J what do you think I know that you uh I yeah put me right in the middle of it um I I understand why we're doing it but it's not just merely the signing of a contract it's the
125appearance of impropriety it's the appearance that there's conflict of interest and that's why I talked a little bit about the ethical so if we can clean up the language of the actual label that would be great because that allows our board members to serve on committees but we do want to limit the scope of what they're involved in because just for instance some of the projects that are at the schools whether it's a fair or Brad night or anything it it you know it's $150,000 and you know the school does not want to be incumbent with that and and nor do we want the appearance of you know yeah okay so why don't we pull this policy from right the second reading and bring it back with and allow cabinet the opportunity to just kind
126of Wordsmith it I think maybe there isn't an understanding maybe amongst cabinet as to the jargon that's used amongst parents and that's in Conflict here so yeah I think we're all on the same page page then U Mrs can you pull this policy set it aside I just want to be to help yeah volunteer be you know just be there with your parents but not yeah not like in the shadows cover okay I mean I I I understand both perspectives what if sorry can we just say that you know board members shall not hold any official chair or executive office positions um but may volunteer as general maybe General volunteers at school activities maybe something like they yeah they can um yeah word Smith away yeah something like that would be acceptable okay uh we'll
127bring it back in for further conversation with the board this particular policy this particular policy thank you um you want to go scroll down uh okay scroll down okay so that's this policy that we will bring back and then let's go to the next one okay we have bylaw 9240 board training um this is a an additional uh policy I don't know whether we had language before or not let's go down this is all new oh we're striking it's not only because we're striking such as the annual um education conference and trade show by csba we just took that specific language out are we planning to update this yearly then because I know some of these dates got stuck in there we can like we have a 2018 that we had to take clean up
128do you want to put more General um date information like January 1 of that of said year what yeah I you know what I yeah yeah yeah yeah yeah I I think we did that when we first adopted the policy um to memorialize when it was adop by when yeah it was originally it must because right or did we put that in their J that's new I don't recall I have to go back and look um that's new yeah we can uh make the dates more general or change them every year yeah polies yeah bylaw 9230 orientation first paragraph is an addition second paragraph we're striking third paragraph Edition fourth paragraph Edition fifth and sixth edition and that's it any questions on okay next policy and this is uh 9223 filling vacancies on the board
129and we've had to do this in the past um so this is an existing policy can you scroll back up for just a second yeah um so number two um paragraph number two under events causing a vacancy is added uh number three is added number four is added number six is being stricken um down number eight we're adding the government well we're adding the the um code sections here in all those paragraphs um eligibility for appointment is being added and we're adding that paragraph uh at the very end this is one of my favorite board policies as I had to replace two board members yeah this is one of my favor you probably know it by heart you memorized it thank you next policy okay now we're looking at uh bylaw 9220 governing board elections
130we added the Ed code citation there recalling a board member I hope we never have to do that there we're adding that section consolidation of Elections we're adding that section elections process and procedures adding that section ction to comply with the law striking that paragraph um because we're not a trustee boundary area um adding campaign conduct uh adding the title statement of qualifications uh option one uh we decided to go with option one which is 200 word limit which is consistent with our past practice as opposed to op these this are the one yeah yeah and that's it as option one in up there so okay the next um policy please and we have board bylaw 9150 student board members um we added that paragraph struck the next paragraph we've uh stricken petition um added
131choosing student board members um we've stricken uh the second paragraph added the third paragraph um we added the second part of that paragraph that you see at the top of screen added the Ed code citation and we have stricken um the paragraphs below um and above student board member training we've stricken the first paragraph and student board member train training out of the second we've stricken alternative or alternate student student board member we we've never had an alternate um elimination of student board member position we restruct that as well okay any questions concerns next policy bylaw 9124 attorney um again this is csba language we've added uh paragraphs one two three and four duties of legal council uh consistent with what we had retaining legal council we've added paragraphs one two three and four five
132and six uh contacting legal Council we added or doign May at their discretion uh second paragraph we added superintendent uh and that is it for that policy any questions concerns comments additions deletions okay next policy uh board by law 9100 organization um added that last line in the first paragraph added the second paragraph struck under election of officers the first paragraph um and we went with option two um which is the board shall each year elect its entire slate of officers consistent with class practice and then option two ends there questions concerns no next policy okay board by law 912 board member electronic communication we added the first paragraph we added the government code citation um we added uh that paragraph which is yeah one two three four paragraphs we added and that's all consistent
133with uh csp's policy and we have board byog 910 public statements um we added board spokesperson we added the second sentence in that first paragraph we added or by law with the government code citation statements by individual board members the second part of that paragraph which you see bolded in or highlighted and underlined and then that paragraph underneath it is an addition and that's that policy any questions concerns comments okay moving on to the next policy I think that's all is that all yeah that was bylaw okay that is great work we accomplished a lot and I know it's painstaking to go through board policies and I want to thank you for your time and attention we just have one that we're going to be bringing back and we have now we we've been able
134to cover uh the board by uh section of our board policies which is pretty amazing so great work um thank you to the board members who worked really hard on this we're going to bring back uh some word smithing on um the language that you have requested for the next meeting but these I for adopting these policies with the exception of what was the number the two policy right the one one or two two two 270 and 9240 move to approve with the exceptions of the okay any second second second oh go ahead second second Jo a second yes okay loc Mrs n i Mrs Ryan I Mrs GE I Mr Chen I motion carry okay uh the last one is a Bo superintendent discussion item I talked a lot okay I think I'm done
135okay so uh no discussion item tonight uh with that uh I would like to uh join the meeting 927 thank you for