001good evening it is March 12th 2024 welcome to the San Marino UniFi School District Board of Education meeting here is your board president Shelley Ryan thank you Dr Choy we have just completed close session and there is nothing to report out I'd like to open the regular open session it is now 7:01 uh call to order roll call please Mrs lamb here miss Chong here Mrs Gil here Mr Chang here Mrs Ryan I and our student board member is under the weather so she will not be here today Dr RoR would you please introduce our student who will lead us in the Pledge of Allegiance please it would be my pleasure thank you president Ryan tonight we have the honor of welcoming a fifth grade Pioneer from Carver Elementary School Galileo bugby to lead the
002Board of Education in the flag salute um bu uh Galileo please join us at the podium to tell us a little bit about yourself and lead us through the flag salute good evening superintendent Dela Tor distinguished board members and all those in attendance my name is Galileo bugby and I'm a fifth grade Pioneer at Carver element mentary I'm very grateful to have received the honor of being chosen to inform you all of the going on at Carver less than a week ago Carver held the jogon an exciting schoolwide event where we joged raise funds for our school while getting in some exercise and having fun with our friends this year we had the San Marino Fire Department and San Marino Police Department there to cheer and encourage us along it was a great event to
003participate in back in February we the fall student council along with our amazing PTA also hosted the treats with your sweets event we arrived at Carver at 7:30 in the morning to serve over 700 students and their families a made for a great Valentine's Day morning the fundraiser was a huge success I've never seen the scrim Auditorium so full of fun and excitement recently our ever generous PTA paid to repair our school's incredibly popular handball quarts the wood was replaced and painted and the quarts now look brand new with almost no sign of the repetitive hitting of the ball against the wall that enthusiastic handball players inflicted upon them over the years our outstanding Carver teachers work hard daily to bring state-of-the-art lessons into our classrooms and with the everchanging modern world laptops are the
004tool that is need to make this happen in January our PTA surprised all of our teachers at a staff meeting with the news that they were all receiving brand new 2024 MacBook Pro laptops the teachers were so excited thank you to our amazing PTA for keeping our teachers up to date with the latest and greatest technology required to keep our education topnotch finally the fall student council handed our jobs over to the newly elected spring student council this past week the Democratic process was alive at Carver as these new students campaigned and wrote and perform speeches about their positions the sticker frenzy and clever campaign slogans were a great were a neat way to see leadership come alive on campus this is my seventh and final year at Carver and as I will soon leave
005for middle school I will bring with me everything I have learned from my our wonderful teachers and my two principles Dr Lynn and Dr codba being a Carver Pioneer is not just about how many facts or lessons you remember about math Ela and social studies it is about being good friend and a leader too always remember Carver stands for care caring accountable responsible valued excellent and respectful now as I welcome you to the award-winning Sam Marino Unified School District board meeting I would like to pay respect to our country and our flag please St please join us as we recite the Pledge of Allegiance please stand quietly and respectfully face the flag put your right hand over your heart ready begin i al to the flag of the United States of America and to the
006Republic for it stands one nation under God indivisible liberty and justice for all I have a certificate that I would like to present to you um so if you'd like to come here right in front of the um Das this is a certificate of appreciation for you meeting us in the Pledge of Allegiance this evening and for um giving a wonderful presentation on your experiences at Carin Elementary thank you so very much you did an outstanding job and we are very proud of you so we're gonna take a a photograph of you that's okay one with the board and then we'll get your P to come up here and get a photograph as well yes a great job outstanding and if we can get the parents to come up and brother is that your brother
007okay oh and principal cwell you too WEP here as okay there we go all right here we go two and three one more I like your [Music] jurass they certainly are impressive too thank you so much [Laughter] do some homework thank you thank you sir non to homework I heard you say bye bye good night good night thank you all right next we have the approval of the agenda do I have a motion to approve the agenda move to approve the agenda thank you Mrs Gill second thank you Mrs lamb and so with that roll call Mrs lamb I Mrs Chong hi Mrs Gil hi Mr changen I Mrs Ryan I and the approval of the agenda has P passed there's approval for minutes for SE no for February 6 2024 Board of Education meeting
008minutes do I have a motion to approve the meeting minutes move to approve thank you Mrs Lam second thank you Mrs Sean and so with that for the approval I'd like to do roll call for February 6 2024 roll call Miss lamb I Mrs Chong hi Mrs Gil hi Mr Chang I Mrs Ryan I and the motion has passed public comment the board of education has adopted board policy 9323 B to ensure the Public's right to be heard in any matters pertaining to the San Reno UniFi School District persons who wish to provide public comment will have three options to submit public comments first they may submit through an online form and as of this afternoon at 3:30 there were no submissions um the online submissions uh are um shared with the rest of the
009board but is not read out loud during the board meeting request to speak during the meeting via Zoom um Dr Choy do we have anyone waiting on the zoom we do so all right so let's do the requisite one minute thank you president Ryan we're pausing for one minute to take any requests to speak regarding matters that are not on the agenda or items that are in the consent or action sections um of the uh board agenda if you'd like to make a request to speak when please press the raise hand icon or th star n or submit a public comment card when seconds remain if you'd like to make a request please press the raise hand icon or dowar 9 okay we have no requests thank you Dr Choy all right um um Miss
010delator was there anyone with a comment card public we have no public card submitted tonight thank you all right next we have the public hearing I would like to turn it over to Dr Jason Rose to conduct tonight's public hearings uh thank you and good evening president Ryan Board of Education superintendent Dr delatori executive cabinet um tonight the Board of Education will pause the board meeting to conduct a public hearing and take public comment on the 2024 2025 District Sunshine proposal for contract negotiations between the San Marino Unified School District the San Marino Teachers Association and the California School Employees Association chapter 120 copies of the district Sunshine proposal for contract negotiations between the San Marino Unified School District the San Mareno Teachers Association and the California School Employees Association chapter 120 are available at
011the back of the room for review these proposals will be brought back to the board of education for consideration and approval at the March 22nd 2024 meeting Dr Troy please pause the meeting for one minute to take public comment okay thank you Dr Rose we're pausing for 1 minute if you'd like to make a request please press the raise hand icon D star N9 or submit a public comment card 30 seconds remain if you'd like to make a request to speak please press the raise hand icon or dowar 9 or submit a public comment card hey Dr Rose there no requests all right uh we also have the public hearing for cssea sunshines uh Proposal with smusd tonight the Board of Education will pause the board meeting to conduct a public hearing and take public
012comment on the 2024 2025 Sunshine proposal for contract negotiations between California School Employees Association CCA chapter 120 and the San Mareno Unified School District pursuant to the educational employment relations act the California School Employees Association chapter 120 is making its 2024 2025 Sunshine proposal available for the Public's review the CSEA Sunshine proposal will be available on the district's website starting tomorrow and is available in the back of the boardroom for review it does not require approval by the Board of Education uh Dr Troy please pause the meeting for one minute to take public comment okay we're pausing for one minute if you'd like to make your cuss please press the raise hand icon D star 9 or submit a public comment card 30 seconds remain if you'd like to make a request go and press
013the raise hand icon star 9 or submit a public comment card hey Dr Rose we have no requests all right and finally we have the public hearing for the smta sunshine Proposal with smusd tonight the Board of Education will pause the board meeting to conduct a public hearing and take public comment on the 2024 2025 Sunshine proposal for contract negotiations between the San Marino Teachers Association and the San Marino Unified School District pursuant to the educational employment relations act the San Marino Teachers Association is making its 2024 2025 Sunshine proposal available for the Public's review the smta sunshine proposal will be available on the website starting tomorrow and is available on the back of the boardroom for review it does not require approval by the Board of Education uh Dr Troy please pause the meeting
014for one minute to take public comment okay thank you Dr Rose we are pausing for one minute if you'd like to make a request to speak please press the raise hand icon dstar 9 or submit a public comment card and we have 30 seconds remaining if you'd like to make a request please press the raise hand icon Del star9 or submit a public comment card hey Dr Rose we have no requests to speak all right thank you Dr Joy president Ryan that is all thank you thank you Dr Rose next we have consent section we have consent section A to K do I have a motion to approve the consent section of 9A through 9k I move to approve consent section 9 a through K thank you Mrs Gil may I have a second second
015thank you Mr Chang roll call Miss lamb have some questions sure um so regarding the overnight field trips there were some modifications with forms and so one of the field trip has the new forms one the other field trip has the old forms and some of the other contracts like Behavior contracts are not included so I just want this is more of a comment so I just wanted to make sure that we ensure that we get the correct forms turned in once that all gets finalized um and then the second one was in the Clovis field trip I know that this is just a contingency application but there were no costs included in that one and it said that it was going to be covered by the school and the boosters so it would be
016helpful when that plan gets closer to date which I know is contingent upon whoever actually makes it to CIF that we make sure we have those funds covered in our budgets um and speak with the boosters to ensure that all of the funds are actually allocated for that just because it wasn't included um and then my second question is more for Dr Choy regarding the internet service agreements um okay so forgive me because I don't really understand all of it so some of my questions may end up being very um simple so I was just wondering this is an upgrade in our Network right uh it's actually a contract um that's in response to our eate bid uh requests for pricing for for Internet service so every three to five years we have to go
017out to bid for uh internet service and Leo uh has uh proven that they are providing the lowest quote uh and we are asking for the board's approval uh to proceed with that contract okay so there's no change in services itself or um yeah in Hardware currently using Leo right now it's yeah so it's really just about changing the rate there's no a federal requirement that we go out to bid okay yeah okay um that's all my question this thank you all right with that I'd like to continue roll call Miss slam I Mrs Chan hi Mrs Gil I Mr Chang I Mrs Ryan I and the motion has passed for consent section a2k communication section communication from the Board of Education we'd like to ask that each board member take no more than two
018to three minutes to share their communication and as such um not repeat each other's same um uh activities all right let's begin with Miss Lam thank you um we had just celebrated the Lunar New Year as a city so um a lot of us had attended the Lunar New Year festivity ities I want to take a moment to thank PTA and also the Chinese Club of San Marino um for all the different celebrations throughout the district including the ones at Carver Valentine and the most recent one at Lacy Park personally Chinese New Year is one of my favorite holidays and I really am appreciative of how much the city Embraces this holiday um as someone that has grown up up in a neighboring School District Chinese new year was not something that was largely celebrated
019or even acknowledged so to see that it's currently where it is at and where so widely embraced I I'm very proud thank you thank you Miss slam Miss Chong thank you um I wanted to speak to the H chys which I thought was fantastic uh I was amazed by how many Athletics our students participate in I had a conversation with some of the coaches and um one it was apparent that many of our kids participate in our IM Sports and which is really just a great opportunity for them to have that as an outlet um one thought that came out was to look at if we had more summer school course offerings in the athletics department for the and maybe even in like across um across different I know that's not our jurisdiction but passing
020it along um across different different sports so not just one sport but even just introduction to different sports that they might be exposed to in high school uh would be good for middle school students who might not know what they want um also attended the robotics rollout I met the new assistant coach mentors who had previously participated on titanium Robotics and they expressed enthusiasm and interest in working with our elementary and middle school robotics programs to promote the pipeline for titanium robotics um and I went to zombie prom which was a really show it's no wonder Miss toy is not here today because she went all out U and it was really great it was hard to hear them at times um so the sound system between the sound system and and lack of uh
021just various factors I think it it would have been really nice um to have that but in any case it was just a really fun campy show um so I really enjoyed that more than I thought I would given the content involved nuclear um waste so uh one thing I wanted to share with regard to my capacity as our legislative rep is I'm participating in a couple zooms tomorrow with one with representative Mike Fong and the other was Senate Senator pantino and the csba is advocating U for a few things they want to Advocate to protect the Integrity of funding for the schools under the prop 98 guarantee there's a man budget maneuver that um the governor's office is proposing and csba would not like to see that happen um they also would like to
022see the the legislature remain focused on ensuring successful implementation of the large programs undertaken in the recent years to rather than creating new categorical programs in this year's budget um they're appreciative of fully funding the budget as they are or efforts to try to um then a couple csba sponsored legislation includes uh s SP 1315 which is asking the California Department of Education to report make recommendations to reduce the number of reports leas are required to submit annually which I thought was a shout out so I will share tomorrow on the call about how we have one person who has to submit multiple multiple reports and really become such a hindrance for districts like ours who just don't have the capacity um like other larger districts and then the second one that I'd be be
023speaking to will be calling upon the legislature to adopt a measure to ensure a public school bond on the state ballot this November which if our board chooses to move forward forward with could mean eligible matching funds if everything passes and goes according to how that might go that's it for me thank you Mrs chn Mrs Gil please um there have been a lot of events that have gone on since our last meeting on the 6th um including the president's week break that we had our inaugural president day week um I've heard great things the families are really happy to have a little time off between the holiday the winter holidays and spring break being so late so um I think that was great um right after that I attended the golden apple Awards uh
024which our president was honored she is our shining star and uh Dr de laor gave a beautiful tribute to her and I just want to say congratulations on that um I attended the Valentine parent party I've been volunteering for grad night oh I would also like to add on to Mrs Lamb's um Praise of the Chinese club's uh Lunar New Year celebration and add a thanks to the rotary because they were a big part of that as well um and that's about it the summer San Maro Summer Academy the courses are live so uh go check out those before registration starts on the 18th so thank thank you all right thank you m Skil Mr Chang okay I'm not counting my two minutes yeah no I'm starting right now on the Stephen can I have
025two minutes congratulation on the uh po president uh Ryan yeah to get a golden apple well this another two minutes okay okay and then Fe February 28 you know the school dist on for those uh uh English English Le uh achievement I think that's a very meaningful event and then the March 2nd you know the know uh National little Le open day and then March 7 uh H middle school they have a open uh uh day uh for the fifth grade uh student and the same night uh we are enjoy for the high school um M musical show and then today uh is AB day for city city of sarino I was there I've been witness for third decade yeah so we plan a lot of TR also by S chines Club thank you thank
026you Mr CH and so um I was a participant in all of the activities that my fellow board members um were involved in I just want to thank on behalf of um myself and my family thank you Dr delator and probably cabinet in supporting uh my golden apple um so Notting for that's not my two minutes I get an extra minute Stephen and um I also want to congratulate Dr delator for um the state of District address um I thought it was uh well done and everyone worked really hard but our kids came and they were shining stars incredible performances and then uh representative of each of the school sites so thank you for that and for showcasing our award-winning school district and so with that I can turn it over to you thank you
027president Ryan members of the Board of Education um executive team I am uh pleased and honored um this evening to talk about the fact that I will be um presenting at the City Club and that will be virtually on March 19th at 6 pm and I will be talking about topics such as our 4as wellness and mental health initiatives Community engagement long-term fiscal planning diversity equity and inclusion um and I will be talking about um the bond the the perspective Bond um and I know the board has not yet made a decision on whether or not to move forward with that but our facilities advisory committee has been working very very hard and thank you to uh board clerk uh Franchesca Gil and board president Shelley Ryan for being the two board member Representatives um
028on that important committee on March 19th at 7 p.m. we will have the architectural firm presenting the facilities m master plan along with the project list and costs will be assigned to each one of those projects so this meeting will be a pivotal meeting that I encourage um everyone to attend um and it is going to be the first time that the facilities advisory committee has had an opportunity um to see what the costs of each one of those projects will be in addition to that they will have an opportunity to engage in a prioritization of those projects um that will be presented to the board of education for their review and Analysis um it it needs to be said that the Board of Education will reserve the right to make any final decisions on
029the priority of the projects going forward and there will be a board study session happening in April um where we will invite members of the public to come in and provide uh comment should they choose to do so um that will be an important meeting so um I have just nothing but but wonderful things to look forward to and thank you to the board of education for being so engaged and I want to say um congratulations I know we're not supposed to be redundant but congratulations to uh Mrs Ryan for getting the Golden Apple award this is her 11th year as a board member um being a board member as you all know is is not an easy job it's it's a pretty pretty tough job and you do it um well and you do
030it with heart and and compassion and passion um and you do it for free so thank you so much um and congratulations it was a well-deserved over thank you thank you all right so next thank you everyone for your kind words communication oh action item thank you you I'd like to turn it over to Dr Lynn to present the second interim financial report for approval this is the second interim financial report Dr Michael Lynn will present the interim report and the long range Financial projections to the board of education for a review and for approval thank you board president Ryan members of the Board of Education superintendent Dr deori and executive team item 11a is about the second interum financial report and the long range Financial projections of the School District it is a routine
031action item that is due to the county by March 15th uh in The Bard packet you have the sax report The Narrative of the sax report along with the multi-year projection report and Associated attachments here is the presentation that captures the most important parts of the second intern report school districts have two reporting periods with the first ending in October and the second ending in January the board of education has the legal Authority to certify these reports based on the latest projections as to whether or not the school district is able to meet our financial obligations for the current fiscal year and two subsequent years on the next slide we have Dr Choy next slide please on the next slide we have three possible types of certifications negative qualified and positive the staff is happy
032to report that we are positive in our certification level for the second interim and the presentation here will get into some of the main points about this snapshot in time a positive certification means that the district can meet its Financial Obligations for the current and two subsequent years next slide please our Revenue assumptions are based on an increase of 184 students since the prior year in mostly our two elementary schools since we are um already well into the 2324 two uh School year the the 8.22% cola has not changed um however we're looking at a steep drop in the cost of living adjustment for the next year at you know at least you know less than 1% basically 76% for next year and after uh that in the final year it 2.73% so that's a
033major drop that we um have seen since the January proposal from the governor school districts are using this new Cola information to announce layoffs uh prior to March 15th uh we we will see later that um smusd does not need to do that because of the healthy ending balance um that we have thanks to the leadership of Dr batori and our amazing board um in how we were able to buffer that we're also eternally grateful for the rece of local donations from the schools Foundation the ptas the asbs and a lot of community organizations that have um contributed to our bottom line on the next slide we have some key Revenue assumptions since the first interim report three months ago um the $332,000 decrease in lcff which is the local control funding formula is due
034to the changes in student attendance um it's not enrollment that has decreased since the first inter ter but the attendance we're funded based on attendance so what happened in the last three months is the the students in TK through third grade we lost 16.84 attendance units okay so it's a decimal um not full students because if a student takes a a partial day then it's it's a decimal um so TK to3d we get great span adjustment dollars so because tk23 get more money gets more money we lost more money um in in fact we gained Ada in grades 9 to 12 so in the end the total was a 32,000 net decrease since the last interm it's not a bad thing this is actually the the right way to look at it because Ada is
035what funds us not enrollment um so we have we're going to have the final Ada numbers once we close out the school year after the P2 um attendance certification the special education increase is primarily due to an increase in the revenues from the local sell which is um the organization that pools um resources for special education next slide please okay as seen in this pie chart 62% of our Revenue comes from lcff which is the local control funding formula and as seen in this by chart local property taxes do not generate enough for our four schools and the school district re receives four $14.3 million in state subsidies in the form of state aid and the education protection act to make up the difference um lcff is a funding formula dependent on student demographics and
036smusd students generally come generally come from affluent families and as a result we do not qualify for more state aid like many other districts do in some school districts property taxes along pay for the education provided in local schools uh to help the clo to close the uh funding Gap hle taxes generate another $6 million in revenues accounting for about 11% of total general fund revenues parcel taxes contribute to teaching positions as well as positions that support instructional technology now the foundation's annual Grant and other miscellaneous sources cover 4% or $2 million of the total revenues of smusd this donation of $2 million pays for 20 teaching positions and that's five at each of the four schools and the $2 million has not changed for many years although minimum teaching salaries have increased due to
037increases in the cost of living for our lowest paid teachers for expenses on the next slide okay so employer pension contributions are 19.1% for teachers and certificated staff and 26.68% for classified employees um for classified employees that's still going up for the next two years um we also have step and column increases and benefits placements the cost of utilities supplies services and equipment continue to be higher than in the past we also have a $4.7 million contribution from the general fund to special education due to special education being an underfunded mandate we also require we're also required to set aside almost $2 million for routine maintenance to meet the 3% cont contribution amount to uh to the routine restricted maintenance account that's the rrma account okay on the next Dr Dr yes uh for the
038last page uh for the special education contribution if we compare for last two year is that we still increasing or we drop we're doing pretty well compared to other districts but compared to the last two years we've held steady at about 21% yeah 20% of our 21% of our expenditures are to a special yeah um also you noticed earlier that there was a an increase in revenues $450 $450,000 in revenues is because we have um a Sela class at the high school this year um that has brought in tuition reimbursements so we have students who are part of the Sela but they attend our high school for the um self-contained class and their home District pays us so we get you know that Revenue has increased by 450,000 okay um next slide I think that's
039the one yes the second and term snapshot is now the most accurate snapshot we have in terms of employee salaries and benefits and other expenditures at the first interim uh we were still primarily operating from the budget projections at that time that was um late October when we took the snapshot now three months later the the second intern presents the most accurate set of expenditures up to this point and even more accurate picture will be seeing in our un audited actuals which we present in September after year and closing and of course the most accurate set of expense data will be in our audited actuals after an independent auditor completes the audit of the sh books so we have multiple phases of how we look at this budget okay on the last row of this
040table we have the $800,000 uh it's that is primarily for the cost of the new cameras thank you Dr Choy for getting us that Grant and also the equipment that we have in place in the Middle School basement and after that we submit the invoices to the insurance company we're going to um get some well most of that money back from the insurance company so the employee benefit uh 12 million not including for the pension and also Health statute benefits what else so we have um the unemployment insurance we have um social security for classified employees uh health benefits Home Health and Welfare um perss and stirs Medicare Medicare yeah right workers WC yeah y so those are the the benefits um that's the district's contribution towards the employee so when we look at compensation
041we look at the total compensation not just salaries so the cost of compensation has gone up um even though you know we're looking at um you know um when we look at salaries we have to look at the total compensation okay um we next okay let's go to the next slide on the next slide we see that 71% of our expenditures are in people and the rest in operating expenditures book Supply and Equipment again equipment this year went up just a little that's why maybe compared to last year's second interim the total expenditures on people was 73% you're like what we're spending Less on people no it's because equipment went up this year significantly because we had that big fix in the HMS basement and also the cameras that we got okay next slide please
042okay so we have a projected ending balance of $16.2 million having started off the uh the year with the beginning balance of 23.1 million so basically we're deficit spending but we're still in a very good shape we have a total of $8 million in committed funds uh that certainly provides a cushion um to help the district weather uh State budgetary sh for storm that we are currently in now uh there are also a few assigned balances for B goals textbooks and program Innovations so B gos we started with a million we have spent that down I don't remember repo crab came we upgraded some fences um um the um wellness program um so we are spending that money uh towards the B goals um textbooks we're looking into the Committees to um gear up for
043the adoption cycle okay next slide please so based on this report I'm happy to say again that we qualify for a positive certification it is therefore recommended that the board approve the district's second interm financial report and certify the district with a positive certification um thank you and this concludes my presentation for the second intern report I'm happy to answer any questions that you might have uh can can you uh move back to the last page okay uh for the uh declining enrollment so the budget 2.5 million so we still to we we have a little bit increase or we are not I'm glad that you point that out so in the past when we didn't have committed reserves what we did was we would go out and in order to make payroll because the
044state doesn't fund this on time but we still have to make payroll we can't just have you know checks Bal right so we'll go and borrow money that fund will be the first one I'm going to bring to the board to release because this year when we did the budget last June for this year we were still thinking oh are we are we going to look at a three-year average can we take advantage of that but in fact our enrollment went up so we didn't need to take the threeyear average this is super good news for any school district so it is a you know under Dr dori's leadership this is a collaborative effort right from the program side um when I was at the booth this past at Sunday people came in they want
045to enroll their kids that's what we want to see whereas other District are bleeding out students we want people that come in so that line right there declining enrollment it may not be relevant now but it was super relevant two years ago even last year even last June when we put the budget together we don't know what the CED numbers were going to be but it's this is total transparency to the community and to the public that if the state government says later on well we promise you the apportionment but we have to delay it because the state can make that commitment that that's that's the first thing I'm going to present to the board and have a resolution pass to release that money uh by the way also um interesting to know the so
046how many student for the senior class at the high school I to the gr night how many will attend a gr night for grad night hopefully all the students will attend grad night yeah so how many Senor typically we have about 200 students per class IR hopefully I I can confirm the actual number with you yes um I had a question that's a theoretical one um have we ever looked at sort of what the ideal number is for our district to operate um I know that in the past that number 3200 was always batted around um you know we're most likely not ever going to hit that again well never know if looking at the trends of demographics and you know that was the Heyday of Millennials having three or four kids or not Millennials
047excuse me um the boomer generation having three or four kids um and unlikely to sort of see that again so have we ever looked at what is our ideal number so that we do not have to sacrifice any of our programs so that we have enough students to maintain all of the programs um and be able to have the right size I know that we engaged in right sizing a couple years ago um and I know that this your the staff has been so amazing in maintaining and constantly watching that number um but just looking forward as we're looking at our facilities and thinking about how many are we building for what is have we ever looked at how many we're building for in terms of programs in terms of the ideal budget number um
048in terms of where those kids are coming from and sort of what that perfect balance point might be so every superintendent who has preceded me has always said 3200 is the magic number um in terms of program you need a certain number of students to field a basketball team a baseball team a football team um you need a certain number of students to um put on a drama performance and so for program um in all four for A's 3200 districtwide is the optimal number um as we continue to analyze this um you know the manner in which we approach it is all tied to an enrollment fluctuating at this point so we should be right sizing um continuously as the numbers change so if we see an increase in enrollment in a particular grade level
049we're likely to go out and hire another teacher because we want to maintain our low class sizes um in that um within that grade level if we um decrease in enrollment um we need to Pivot right and see where we can absorb positions or reduce positions in a particular area which is not always easy because we have one opportunity per year to do that um and that's by March 15th for the following year whether it's certificated or classified now so we can pivot and make those changes um but optimally a district our size 3200 is the number really so I guess my question then has more to do with if it's 3200 what would the ideal number be at each School site because we need to have a certain number because we feed with from
050two elementaries into a middle into a high school yeah do we know what those optimal numbers are for each school at a school level so the high school around uh 1,000 1100 and at one point we had 1200 kids at that high school um but anywhere from 1,00 to 1100 would be ideal at the elementary it's easier to staff um because that's just you know you have um class sizes right you have 24 to1 grades um K through third and we try to staff at around 28 to1 grades four and five um its situation I think we've we've improved on that and actually had 26 to one um in some cases in 25 to1 so it just depends but um where you get into complexity is at the um secondary when you're looking at departmentalized
051programming um it is not always easy um to staff at that level because you might need four sections of English and you have teachers that want a full-time job they want to teach five sections so maybe you're Staffing that at the high school four sections and then at the middle school one section and that's where we get into sharing staff so when we start to decline that's where we have to get creative with Staffing mostly at the secondary much easier to Pivot up or down at the elementary because it's self-contained I know I dove done very Creative Solutions to staff sharing and all of that but I think we just having a sense of what our ideal numbers are yeah um I think would is helpful yeah thank you again I think that um it's
052rather understated the job that you guys do in terms of the complex issues regarding uh staff and um qualifications as credentials as well as the numbers and how we grow a program like dual language enrollment as well as facilitating for the needs of each of the students in high school as they look at college prep and Readiness um with the limited um funding that you guys have we do a fabulous job you guys do in terms of pivoting and looking at where we need to go and how we need to get there it is not a simple task in looking at the high school schedule I myself have been challenged and uh the things that you guys do in HR and technology in finances and of course in instruction um under your leadership is um
053incredible and so I'm always in awe of you guys maybe you guys should have um gotten in golden apple as well um but you don't have a star and so you know with that being said no you don't and so um I know Francesca um in the parking lot got her own star I don't I don't know what that was all about but she did did and so we move on Mr Chang Mrs Gil got her own star in the parking lot she had she Googled it and purchased it so that's something you can look into all right so with that silliness um let's move on to our next uh president Ryan we have motion thank you and so with that um uh do we have a motion to approve the second interim financial report
054report and the long range Financial projections who wrote this for me to read is that you Michael yes it's a test okay I move to approve action item 11a second inter term financial report for 2023 24 okay thank you Mrs Gil thank you Mr changen roll call Miss lamb hi Mrs John hi Mrs Gil hi Mr Chang hi Mrs Ryan I and the motion has passed I'd like to now turn it back to Dr Lynn to present the 2023 24 transportation services plan for approval much easier to read on that thank you thank you president Ryan 11 um 11b is an action item to approve the 2324 transportation services plan the home to school um is a direct program it's a direct reimbursement program uh this was initiated last year last year was the first
055year that this became a requirement it has to um be Bard approved by April 1st but there's a Twist to this the plan is not required the plan is not required by CDE but why are we doing this so we're doing this because we automatically get a 60% reimbursement and if we don't have a plan it kind of creates issues for the auditor a year later and we don't want to create issues for the auditor we don't want to have an audit finally because we didn't have a plan even though we have automatic reimbursement so for smusd the home School transportation is provided to our students with disabilities and that has always been the case and we're moving forward with the same plan basically students with disabilities last year um in terms of Transportation cost
056us $88,500 reimbursement that equates to $52,900 by having the plan and we automatically get the reimbursement the auditor should be super happy no findings next year last year there was a hiccup because we're like do we really want to create a big plan for all students because that's going to cost us royally um so sorry for the confusion last year but this year we're going to get this done the goal is to get it boorder approved before April 1st so I could submit it and the the compliance issues are all um check you know eyesa AC crossed so it is therefore recommended that the Board of Education approve the 2324 transportation services plan for submission by April 1st is this um Dr Lynn is this related to the vans that we no no totally separate
057the Vans are for vaa and Athletics thank you move to approve the transportation services plan second sorry go ahead all right so so thank you Mrs Jan thank you Mrs lamb and so with that roll call Mrs lamb hi Mrs Sean hi Mrs Gill I Mr Chang I Mrs Ryan I motion has passed to approve the transportation services plan now the Board of Education will vote for a csba delegate assembly Representatives um all right do we have the nominated delegates yes attached in the package on the screen thank you for attaching all of their documentation on it um just looking at it the ballot in front of us is Jennifer Hall Lee um who served for three years Kimberly Ken Ken for 12 years and sahakian for six years as trustees and I guess Ken
058and sahakian are the current delegates so I would move to vote to Bren um M strong do you know these members no I don't I this this is all just in our packet of the information okay no I I didn't know I thought you were speaking as if you knew these delegates okay is there anyone who's familiar I know Mr Chang sometimes know some of I have a question how come the the one school district have a two candidate I think they just put themselves forward I think they just they run or are appointed Glendale and and Glendale like that one because there's two candidates no two representatives from two different people are looking Glendale has two yeah okay do we um vote per sub region I think we only have the one in front
059of us right the ballot in front of US 23 that's the only ballot that we have mhm we just picked two out of the three okay you're picking one yes all right is there two vot vote for no more than vot for no more than two there's two seats vote for no more than two so we can vote for two out of the three or one or two I guess yeah or if you decide you can vote for none or none pick up one from each each School District well but but the thing is um well um we don't know any of them so I don't think we need to go one per School District right we don't yeah can we authorize someone to well I think we just vote as a board if we
060want to or not right that I um I mean based on the packet that was prepared sahakian had participated in the coast to coast legislative advocacy which I which I appreciate because it's hard to get yourself out to Washington DC in April and so I appreciate it that he went to good trouble of doing that so I would like to continue to yeah they want all board members to to do that and I I almost laughed at them when they want because it's it's several months I mean it's not um like two days or something you're going to each of the so I appreciate he did that so I mean I think that was something that I felt was nice for him to go above and beyond his duties as a board member in his
061district to Advocate on for us so that would be my suggestion to vote for him that's just me but as a board we all Vote or not jna do you have a preference um I I don't know either of the three so I don't have a strong Preference they all have great experience in public education um so I don't feel strongly for either of the three right now I appreciate that uh cath Kimberly said that stable funding for education is one of her priorities and that for onetime money was is a challenging issue which we recognized earlier so the last two are incumbents currently okay so um you guys like those two so let's go with those two then right because you talked about yes I do need a motion um I move to for
062our board to vote for Kimber Kane and shant sahakian as the delegates um for our sub region 23A do I have a second second all right with that uh motion roll call Miss slam hi Mrs Chan hi Mrs Gil hi Mr Chang hi Mrs Ryan I and the U motion has passed board superintendent are there any discussion items you'd like to or do I ask Mr Chang right there I think we need to ask so Dr RoR how is uh High School uh senior for U UC admission result have you heard anything we have not received those results yet but once we do we will definitely present them and share them with the board absolutely okay okay so no data has come in just for the uc's nothing okay you're only okay do you have
063other numbers that you're uh maybe Jen have you heard any um I heard a few uh I know Megan has gotten in somewhere but I I wish it was here because I don't want to say yeah I don't think you should say I'm not going to say so I know she's somewhere but I'm not going to say so we'll save that as a surprise for the next one um but I've heard um I've heard a number of kids getting in like in the second round of early action which was promising I think the first round was a little painful um but I think since then a lot of them have gotten in and um I mean we'll see they did some of the schools are announcing sat the return of the SAT yep so I
064think juniors are a little stressed out um but uh yeah I haven't heard anything I think April early April is when we'll finally early to everybody yeah although I did read an article and they were saying that a lot of schools are really leaning on their weight lists and um and deferrals and so I think a lot of kids are going to get weight listed this year um and that's going to be painful but I think in the end they'll be happy so I think an enrollment I think a matriculation in the spring won't necessarily be the final matriculation list come fall I I that that was something I read so I think I think our kids should be optimistic they'll still get in even if they way listed um I did have one thing
065I wanted to ask the board to consider um as we're looking at our uh facilities advisory committee I think the last time we looked board policies regarding facilities might have been in 2015 2016 um and I just wanted to make sure there was nothing in our board policies that was in conflict with any new legislation so if um that's something Fe Ford would like to think about I'm just putting it out there that's it thank you and so with that if there are no other clusions I'd like to call adjournment to our meeting