9/28/21 SMUSD BOE Open

001good evening it is september 28 2021 it is 7 15 p.m welcome to the san marino unified school district board of education meeting here is your board president shelly ryan thank you dr choi i'd like to report from closed session the board by consensus provided direction to council regarding a july 2021 letter from the public all right i'd like to open the regular session please stand and take the pledge of allegiance please place your hand over your heart and begin i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all all right may i have an approval of the agenda this is an action item i make a motion to approve tonight's agenda a second

002thank you mrs jack and thank you mrs chung with that i'd like to do roll call mr kalaki hi mr chang aye mrs chung aye mrs jack aye mrs ryan i and student board member motion has passed for the approval of the agenda next approval of minutes this is an action item for september 14 2021 board of education meeting minutes move to approve the minutes from september 14th thank you mrs chung and mr chang roll call vote mrs jack aye mrs chung hi mr chang aye mr kalaki hi mrs ryan i student board member all right motion passes for the approval of the minutes public comment this is a procedural item the board of education has adopted board policy 9323b to ensure the public's right to be heard in any matters pertaining to the san

003reno unified school district persons who wish to provide public comment will have three options to submit public comments submit through an online form request to speak during the meeting via zoom or request to speak during the meeting in person via the public comment card you may submit through an online form the public may submit public comments for the open or closed session on september 28 from 11 through 3 30. the comments received during this time will not be read during the meeting but will be provided to the board of education at the time of 3 30 there were no public comments requests to speak during the meeting via zoom during public comment the meeting will pause for one minute to take requests to speak the raise hand function is used to take requests during the

004public comment period for online attendees press the raise hand icon to add yourself to the queue and for phone attendees dialstar9 the speaking order will be determined based on the order of requests received individual speakers will be unmuted and called to speak requests to speak during the meeting in person via the public comment card please complete the public comment card and submit the completed card to the designated dropbox with the assistant to the superintendent no later than when the agenda section items that are not on the agenda consent information action is called by the board president opportunities for public comment are offered prior to closed session at the start of the regular open session for items not on the agenda and prior to consent information and action items for matters on the agenda the board

005of education reserves the right to add a public comment period prior to any individual item on the agenda five minutes may be allotted to each speaker maximum of 20 minutes to each subject matter however in the event there are more than four speakers on the same subject matter the board president retains the discretion to adjust to limit the time allocated to each speaker to ensure that all wishing to speak will be heard within the 20-minute allotment now we're going to hear a communication from the audience regarding matters that are not on the agenda are to be put at this time this is an information item dr choi we're pausing for one minute to take requests to speak regarding matters not on the agenda if you'd like to make a request to speak please press the

006raise hand icon dial star 9 or submit a public comment card thank you we have 30 seconds remaining if you would like to make a request to speak regarding matters not on the agenda please press the raise hand icon dial star 9 or submit a public comment card okay president ryan we have one request to speak via zoom all right san marino teachers association your line is now open thank you dr choi uh good evening uh board and our superintendent and those in attendance this is latisha aranda smusd president um i wanted to make a comment regarding the compensation for for teachers so it was brought to my attention that um san marino teachers had received a raise within the last four years and i wanted to clarify because there is such a thing as

007um letter of the law and spirit of the law let me remind the board that when we had a presentation three years back we were reminded or we were told that the san marino teachers ranked 14 out of 19 as far as pay was concerned we were in 14th place out of 19 and we were given two days less on the calendar which amounted to a small increase but we were given additional target solution um assignments which have to be done on our own time which eats away at any time that we might have been given as far as um time off and compensation so we're still at a wash um there are seven pots of money that the state has granted that have been related to covid three of those pots specifically say the

008monies should be used for salaries we have not seen any of that money and it is simply a reminder to the board that as we continue with working towards compensation for teachers we'd be aware of that and once again we understand that for the first time in a long time our district is in the block seven million dollars over seven million dollars one million being earmarked for funds that cannot be used for for compensation please we know that the board is anxiously engaged in trying to cover costs incurred by the barth athletic um by the gym and everyone is for fiscal responsibility but please please do not allow it i plead to this fiscal responsibility to um be done on the backs of of teachers please put your teachers first please please be reminded of

009the great efforts everyone went to to provide excellent education in a time when most schools were closed please look into other districts and find out what compensations were granted your teachers are so deserving i speak as the smta president but i am a teacher and i represent teachers and um please in your conversations as you talk about the needs think about the needs of those who serve our most vulnerable population thank you so much for your time thank you so much for your energies and we hope um for good things in this in the in the future good evening thank you any other okay nope all right um next we have a request submitted uh for public comment i'd like to invite up to the podium catrine huang okay hi my name is katrin huang

010i'm a mother of two valentine students thank you for giving me the opportunity to discuss the indoor mask mandate i'm here to be a voice for my children and for those who are intimidated to speak up first of all let me tell you a little bit about myself i have eight years of experience working as a registered nurse at a county hospital i know how to use a mask appropriately and i know n95 respirator masks need to be fit tested regularly i am not anti-mask i am pro-choice according to the cdc and the american council of science and health children between the ages 5 to 14 have a survival rate of 99.99 percent from covid19 evidence suggests that as many as half of pediatric infections may be asymptomatic during an interview in 2020 dr anthony

011fauci our infectious disease expert and chief medical advisor to our president stated the driver of outbreaks is always a symptomatic person early in the coven 19 pandemic fauci discouraged wearing masks as they are not useful for non-healthcare workers masks they do not protect against viruses mass do more harm than good especially for children viruses are transmitted through respiratory droplets when an infected person coughs sneezes or talks large respiratory droplets are greater than 5 microns and small aerosolized droplets are less than 5 microns sars cova ii which is a virus that causes kobin 19 is 0.125 microns scientific evidence supports that aerosols play a critical role in the transmission of cyrus covet 2. according to the association of american physicians and surgeons wearing masks other than n95 will not be effective at preventing stars cover two

012transmission even osha does not recommend surgical mass to prevent inhalation a small airborne contaminants according to a memo from the california department of education regarding clear guidelines for schools and wildfire wildfire smoke it indicated mass have limitations surgical gauze masks provide no protection for smoke n95 respirator masks are designed for professional use by trained adults and are not intended for children therefore masks are not recommended for children by air quality districts and public health agencies carbon dioxide is present in the atmosphere at a level of approximately 400 parts per million according to the u.s department of agriculture and osha carbon dioxide becomes toxic at concentrations above forty thousand parts per million but symptoms at five thousand to ten thousand parts per million ten thousand ten thousand parts per million has been measured behind mass are

013you a familiar with california education code section 49005.8 it states an educational provider shall not use a physical restraint technique that obstructs a pupil's respiratory area or impairs the pupils breathing or respiratory capacity masking our children not only puts them at risk for infection but it causes psychological damage masks cause anxiety sleep problems behavioral disorders and fear of contamination masks are a major threat to their development the well-being of children is highly dependent on the emotional connection with others masks make school a threatening and unsafe environment where emotional con connection becomes difficult masking our children for six hours a day is child abuse if our children's health and safety is of utmost importance to you please unmask our children nobody should be coerced into wearing an unapproved face mask here in america we haven't we

014have unalienable rights to life liberty and the pursuit of happiness please protect freedom of choice and let our children breathe thank you thank you next 7b communication from the audience regarding matters on the consent agenda are to be made at this time this is an informational item thank you we are pausing for one minute to take requests to speak regarding matters in the consent section if you would like to speak on in with about matters in the content section please press the raise hand icon dao star 9 or submit a public comment card we have less than 30 seconds remaining if you'd like to make a request to speak regarding matters in the consent section please press the raise hand icon star 9 or submit public comment card president we have no requests thank you

015dr choi and so with that all right consent section um may i have a motion i would like to make a motion to approve a a to a g second thank you mr chang thank you mr kalaki and with that i'd like to take roll call mrs jack aye mrs chung hi mr chang aye mr kalaki mrs ryan i student board member thank you motion has passed for consent of the consent section communication section this is a procedural item communication from the board of education let's begin with mr clackey uh board communication he said okay thank you um so in the last uh couple weeks since our last board meeting i uh had the opportunity i was invited by um the water polo the high school water polo team boosters to uh attend the varsity

016uh waterfall games at the high school against lasalle they did a phenomenal job with a resounding win um in addition i had the opportunity to attend the uh south pasadena game or at least part of it today at the high school i did have a meeting with the acting superintendent as well we discussed multiple issues and then i did have multiple discussions with community members about the scope of what information is contained on the covet dashboard regarding positive cases at our schools and for covid and relayed that information off to the administration so that they could be aware of what concerns there were with regard to the scope of information on the dashboard and then also i had the opportunity to serve as a debate judge at the jack howe debate tournament and uh was

017very impressed with the level of competition that our students uh compete in and um so i again just i'm always um amazed at the the level of skill that our our students are are showing um and representing to the community and to other schools and teams and their professionalism and just wanted to congratulate all the students that participate in those activities thank you mr chang i just want to do one more time to congratulate uh hung into middle school and get the ribbon yeah the honor i think this is a very uh rare opportunity because this this year only one school from the california together honor secondly uh last saturday i i one more time i also connect the south pacific ymca so give the the citizen for the fruit another russia for the kobe

01819 vaccine so all the citizens they can do for fry the montana or the the third shelf or pfizer yeah thank you um i did a lot of random things this past couple of weeks um and there was a little bit of a theme with some legislative advocacy with a meeting with senator portino and he spoke on the focus on mental health his focus in the state like state senators off state senate with a focus on mental health and supporting students by looking at how we are excusing absences for mental health reasons uh increasing training for teachers and staff to recognize mental health and providing more support for social emotional curriculum um he spoke as well about the legislature continuing to look at the future of independent studies and its impact on student learning they're

019still working a lot of the kinks out and it continues to evolve to meet student needs there was talk of some of the ethnic studies that is being discussed at the legislature for three four years now and i think they're going to just keep discussing that and trying to figure out what that looks like i also attended a laksta meeting in which they talked about the trustee ships that school districts will have to start wrestling with in elections and senator leyva came and spoke and talked about some of the things that the legislature will be looking at whether those are covid related or perhaps ada hold harmless policies that they might be evaluating i went to the city council meeting last week um they talked about a number of things uh grad night housing element

020uh things that sort of affect us on the periphery and they also hired a dei facilitator consultant um and i think that san marino unified might want to start thinking about how we play a part in that so that we are all on the same page in our city in productive and respectful conversations i went i listened in on the partnership for awareness speaker with jonathan singer and where he just reiterated the importance of keeping vigilant to protect our children and the role that we as a school would play in that goal a couple other things on the fun side was a city club meeting with photographer nba hall of famer andrew bernstein who's a san marino resident he talked a lot about moxie and dedication to his craft and if you're into sports or

021photography i would highly recommend going to san marino cityclub.org and looking at that video because he goes through these amazing videos one of them was i believe it was shaq standing on plexiglass above him as he was getting a shot and he said shaq thought it was really funny to keep jumping up and down on the black sea class while he's under it other activities i've been going to are the picnic the football game pta meetings principal coffees and it's been just amazing to reconnect with each other on multiple levels and multiple formats in ways that people feel most comfortable and i think that's important that we make sure that everybody has an opportunity to re-engage as we re-enter society and on that note i wanted to thank the teachers and staff everywhere with our

022school sites and our district because i feel the weight of the mid-semester hump falling upon all of us and i think the weariness is starting to show my daughter said i need a break and i said that's what the weekends are for and she said no i need a break i mean and i think i think people are feeling a little bit tired a little bit run down and but i want to thank everyone as they're working through our new reality um with patience and dedication both as a student as a parent as a volunteer as a staff worker i'm very humbled and grateful because we're all trying to figure out the pace that works we went from zero to 60 in no time flat and i think it's been trying and so i just

023want everyone encouraged feel encouraged to really take care of themselves first so that they can be healthy and in the course of that if they are able to help others great but i really do want to encourage everyone to make sure that they're being mindful of themselves and their own their own mental health and self-care thank you miss jack so mr chang mrs chan and i participated in a pcc sponsored event by sandra lau who is a parent in our district as well as a pcc trustee and that was a conversation with senator portentino it was along with south pasadena board members as well as la canada board members as well as pasadena unified board members so we had a lot of discussions about covid uh independent study and the various bills that senator portentino

024wanted to try and pass and have and has been unable to pass um so um that was a very um worthwhile i thought um meeting for about an hour and a half um and he did ask where his friend shelly was and i believe he was referring to you thank you mrs jack a lot of my fellow board members have already reported on some of the activities that i participated in one of the ones that was on september 16th was mr chang and i met it's a monthly meeting that we have with city council and we met with mayor kennedy and school board representative liaison mr steve tull and we discussed a number of things relating to covet uh vaccine vaccinations and testing and we talked at length about the diversity equity and inclusion piece

025that the city is going to be looking for volunteers to sit on this committee and represent and they're going to be calling on many of you guys probably they want representative from the various different organizations within our community i also concur with ms chong that the city club meeting the first time we are back in person for a city club dinner and guest speaker with andrew bernstein and that was fabulous and i know it's up on their website right stephen okay so stevens are had technology there too so um in any case um check it out if you want to see the recording of it but also i think uh what everybody has kind of mentioned on the board uh maybe even peripherally is that we are so very fortunate to be living here to

026have the opportunities that we have and in terms of reminding everyone for self-care but also reconnecting uh with each other in the community um and that's very important so with that i think i'm going to call on our superintendent dr linda dartlory thank you so much president ryan i would just like to take this opportunity to offer a very hearty congratulations to huntington middle school for earning the uh and as mr chang uh alluded to they are the only middle school in the state of california to have this recognition bestowed upon them and and one of 45 districts in the nation um to receive the national blue ribbon award that is absolutely incredible and we are so very proud of the administration the staff the students and the parents who helped make huntington the wonderful

027school that it is so congratulations to huntington we look forward to celebrating that a little bit more we will send the principal and the teacher who helped write the application for that to washington to receive the award they will be coming back to the board and presenting you with a video documenting the trip and it's going to be a lot of fun to watch that i also wanted to just acknowledge partnership for awareness that's an organization that has been around in our community for a very very long time and they provide a very valuable service i think to the community and especially to the school district in helping really bring awareness around a lot of topics that are very beneficial for our parents and as mrs chong alluded to i will also participated in the

028partnership for awareness session with dr jonathan singer on student suicide prevention which i think is a big topic and it was um presented in a very understandable manner um in layman's terms and really was just a wonderful eye-opening message that is very positive and timely for us in our community um and i also wanted to say thank you to our teachers and our staff our administration and our wonderful consultants sitting over there this is pearl azuka who has been just amazing in getting all of the work done we have just had so much accountability uh reporting that is tied to a lot of the coveted 19 information and resources that we have been given so that's added a whole nother layer on our staff i know that our teachers in the classrooms are working very

029hard to ensure that every student receives just an outstanding educational experience whether they're in the classroom or enrolled in independent study we have three independent study teachers who have been working tirelessly to make connections with those students enrolled and they're just doing an outstanding job so i would like to congratulate them and that's it for me thank you next communication from student board member um nothing much happened at school besides our fall spirit assembly which is it went over with almost no complications at all one really nice thing was to see all performing groups out there again like band drum line color guard cheer and all of them they're really talented students and i'm glad this school got to see them all again thank you all right communication from the audience regarding matters on the

030information agenda are to be made at this time this is an information item dr choi thank you president ryan let me go ahead and allow attendees to raise their hand and we'll pause for one minute so we are pausing for one minute to take requests to speak regarding information items on the agenda if you would like to make a request please press the raise hand icon style star 9 or submit a public comment card 30 seconds remaining if you would like to make a request please press the raise hand icon dial 9 or submit a public comment card president ryan we have no requests thank you mr choi next we have communication from oh sorry the audience regarding matters that are on the agenda right on the information are to be made okay that was

031done informational items student growth model dr lynna richter thank you president ryan members of the board superintendent deletoria executive team tonight i'm going to be presenting to the board a brief overview of the new california student growth model the purpose of this presentation is as i mentioned a brief history of how the california student growth model came about highlight the description and intent of the student growth model that was recently released as well as share next steps for san marino unified school district so in the history of the student growth model came started in way back in 2015 california began this work in collaboration with stakeholders including the state board of education the california department of education as well as educational testing services who is instrumental in developing and overseeing all of our state assessments

032the work started because they were looking for a way a new method of monitoring student progress that was fair and equitable and so in may 2021 recently the state board approved the growth model now it's important to note that because this work started in 2015 the intent was to have current data that could be actionable however we did not anticipate 2020 coming about and so that put a pause in the ability to have current and actionable data so all the data that is included in this student growth model is for informational purposes only it is absolutely not intended to be for accountability purposes or to share with the public so what is the student growth model the student growth model is another way that california another method california has developed to measure students growth between

033the current year assessment scores and the prior year assessment scores and the scores come about in two ways individual growth scores as well as aggregate goals growth scores the individual growth scores look at the difference between the students expected test score and their actual score now the individual growth scores are in are instrumental in developing and calculating the aggregate growth scores which provide a picture for the average growth for students within the school district the school or within student groups now what is a growth score how is that calculated and i'll get to that in the next couple of slides so again there are two growth scores individual growth scores and aggregate growth scores so why did california develop a growth model again to find a fair equitable way to measure student learning to talk

034about triangulation of data this provides yet another tool to measure student progress and it also provides a way not only to identify where districts and student group strengths are but also a way to identify where improvement may be needed and it also allows school districts to see how growth varies among various student groups so how does the student growth model calculate the actual gross scores for the individual growth score the first step would be that you have to determine what the expected test score is how is that done then you have to calculate the difference between their expected score and the actual test score so what they look at is the students current test scores in ela and math and what they scored in the prior year and that is the term that's how they

035determine the student's growth score for the next year so what does the growth score show it shows what the student was expected to show as far as growth minus their actual score or their growth and that is their actual for aggregate goals growth score they use the individual growth scores and they calculate all of those to come up with the aggregated score and that a simple or a weighted average is applied when calculating the aggregate scores a simple average is usually applied when there are 500 or less students and an aggregate weighted average is applied when there are 500 or more students so which grade levels are growth scores calculated for because you need two or more years of test scores those scores are only available for students in grades four through eight grades three

036and eleven do not have growth scores because there are no prior year test scores so remember that they do need a current year test score and a prior year test score so therefore high school students will not receive growth scores because high school students test an ela and math on the state assessment only in grade 11. so last week on september 22nd the pub the aggregate growth scores were released at the district level those are released via the california department website and it's released in an excel spreadsheet that is void of any student identifier individual student scores are not released nor are they to be shared the reason this data is historical and not um intended for actionable data or for accountability purposes is because it is previous data it is old data from 2016

03717 17 18 and 18 19. again when the growth model the work on the growth metal model first began it was intended to be actionable but with the suspension of cast testing in 2020 and the flexibility states districts had in 2021 for using it only for informational purposes the next release of growth scores will is anticipated to be in 2024 when we will have hopefully fingers crossed three consecutive years of test scores at that point the data that will be the data that will result from the new growth scores will be actionable and those scores will be looking at smarter balance summative assessments in the ela and math for 2021 2223 and 23.24 so what does this mean for us for san beno unified school district so the intent of publishing this data now even

038though it's only for informational purposes is to allow school districts to increase their understanding of the trends that they see in the data and how we can look at that data and identify areas where areas where growth may need to be made or areas of strength and again this is only informational data provide student growth model resources on the district website so parents have an understanding of what it is and what it's intended for and then evaluate how the aggregated aggregated growth scores compared to other task measures such as looking how students score on the aggregated growth scores compared to how they score on casp the distance from standard both in ela and in math so really analyzing the correlation between the two to better understand student growth analyze 2021 california school dashboard data that

039will be released in november of this year that data will be actionable the state has not decided how the the casp assessments will be reflected on the dashboard it may be included under additional reports on the california school dashboard and then lastly between now and 2024 really analyze the data and consider what information would be helpful and instrumental when communicating the the aggregated growth scores to the to our community because that data will be actionable and that is and i will answer any questions that you may have may i ask a question um you know you talk about um you know the individual growth score being the calculation between the difference between the students expected test score and their actual test score right but and step one though is determining the student's expected test score

040but how do you determine the student's expected test score so there's a calculation they look at the students current let's say ela and math score and look at how student or student groups and then they look at how those students scored in the prior year and then there's a calculation that is done through the computer that then determines their expected score for the next year so when you say it's done by a computer so it's not done by us it is based on whatever the state decides is the data that they're going to use that is correct and is it based on ethnicity is it based on that's an excellent question it is not based on ethnicity they did not disaggregate the data based on ethnicity or student groups because they wanted to see the

041aggregated data as a whole and then be able to disaggregate it after we have the aggregate scores to see how some students groups did compared to others so again i'm just asking what the formula is is it for example that you know at this age group last year in terms of you know um the san marino students that there was a five percent increase from the year before and so that's how they determine the uh you know another five percent increase i guess what i'm asking is what is the formula there is no formula and the formula is not predictable because it's based on how students perform currently because every year they're going to perform at different levels and how they performed last year because that would dictate their expected growth for the following year

042so it would change every year and i don't know the exact formula that was not shared with us during the informational webinars but it is calculated through the computer that the state uses just address individual growth score again so once we compare and then is as we even some students they are behind is is that the principle they may talk to those students and give them a plan how to improve so the release of the scores are only the aggregate scores individual student data is not released nor will it be shared with anyone um the spreadsheet with the data that's on the cde website is not by individual students it's aggregate scores which includes all the district as a whole and again there's no identifiable student data so we don't know who is who it

043is for informational purposes in 2024 when the growth date growth model is released again i'm not sure how that will be released if they will release individual growth data but at this point that data is not available because again it's for informational purposes only and it's from 2016 seven 16 17 17 18 and 18 19. how about the dr choi is that we have a class report for the score this year or no there there are some uh score reports however because the casp testing um it was almost as if it were like the best effort we don't have um full conclusive results for every student so um i i think we we have to we have to wait until the state releases more details about the results but we we don't we don't have

044all the results so or december maybe dr richter can shed some light on on the timing thank you um the state published the completed student data file for the casp assessments yesterday september 28th so that data is available to coordinators testing coordinators i did take a look at it um it does require a lot of disaggregation and and comparing you know putting the students together for ela and math separating it by school so i haven't had a chance to do that it was released yesterday but again as dr choi said because there was flexibility in testing this past year and a lot of it was done virtually we do have to take that data with a grain of salt but it still does provide us a benchmark for the school year anyone else how have

045you gone so when we're talking about the aggregated growth score it says simple or weighted average for a district a school or a student group so i understand district i understand school but how do we define the term student group student by grade is it by what is it i'm sorry yeah student group would be by grade it would be by ethnicity it would be all of the student groups the significant student groups that we identify when we look at our caste scores have some questions mike did you even i i just had a quick question with regard to the cast scores are they going to be releasing those individual reports for regard for each child yes okay and any estimate as to when those will be released absolutely those scores are currently available for

046all parents in the parent portal um so parents can actually can um as of today go in there as if a few days ago actually go in and pull and see their child's performance on the cast assessments so they those just became available they became available a couple weeks ago yeah thank you you're welcome um so sorry i'm trying to figure out what we already asked here so i was curious as to i know that we're looking at other assessments for learning loss mitigation how is this data is any of the data from casp or any of that going to be useful in in that regard i think it will um again i think it needs to be taken with a grain of salt because we didn't have all our students tests the testing was

047done virtually and so we do have to leave a little room for you know i don't mean not error but just a little room to to take into consideration but we look at all data when we're looking at student growth and that's why the student growth model provides yet another layer to really triangulate the data so we look at formative assessments we look at state assessments we look at formal assessments and informal assessments in the classroom unit tests all of that look together to see how our students are performing however the casp assessments which is a standardized assessment really provides us a strong picture of how students did from last year to this year because it's the norm standardized assessment okay so then on that no are we looking at the students longitudinally or are

048we looking at them merely like as a cohort are we looking at all of those things in addition to individual and district-wide and student groups typically when we look at student data we do look at look at it as like cohorts longitudinally because we want to see how students do from one grade level to the next you have to take into consideration students move you're not looking at the same group sometimes you're comparing apples and oranges however the intent of the growth model is to do just that to provide that longitudinal data i think that's key and we always do that when we look at california excuse me the casp assessment scores we always look at how students do from one year to the next year knowing that there may be some students who have

049moved or newly arrived students but it does give us a good picture of how students are performing from one grade level to the next standards will be different of course from one grade level to the lex but our expectation is that they will continue to demonstrate progress on those assessments okay and then can you just clarify what you mean by actionable versus informational for those of us who are not and speak right so actionable means we can share that data with our public we can share it with our teachers we can share it with our parents just like we share the cast assessment data with our with our public with our community it also means that we are not um if it's actionable that means we could be held to a different accountability level such

050as the comprehensive improvement plans that the state puts out when students are not performing at certain levels in ela or in math so we're not held to those accountability ties with this data because it's informational it's not actionable it's their the true intent is really to put it out so school districts can analyze the data look at possible trends see how students are performing from one year to the next and think about as we move forward how that data is going to be instrumental for us as a school district to really monitor progress and monitor areas of strength and areas where needed growth is required okay and then my last one is a little bit more of an open-ended question that you may or may not know the answer to but if you have any

051inkling of where the state is leaning so i'm looking at the fact that our growth scores are really going to only be available for grades four through eight and i know that our 11th grade students take them as well and then they started taking the cast science ones in 12th grade but tell me what is it the state plans on doing with that 11th grade data and how is that related to some of the movement behind replacing the sats or other standardized tests that students are already taking although now that the sats are no longer really being used by the uc system either i mean is there any talk of what we're looking at in terms of why 11th graders are taking it and how we're supposed to be using and what we're going to

052be doing with that data right and that it you're absolutely correct that is an open-ended question and it's a question that we have been asking the state for years because we know that why are our students tested all the way to eighth grade and that ninth grade they're not tested and then two years later they're tested in 11th grade right that is a state decision that data for students in 11th grade we don't see their data until they're a senior until they're in 12th grade at that point we use it internally to be able to monitor student progress provide supports if students need it or really show how students are doing from one year to the next but again you're looking at two different sets of students right from 11th grade so it would really

053be valuable if we could have that data in 9th 10th and 11th grade as well because they only have one more year than when they're with us as a senior right um and so there really is not a solid or justifiable answer that we've been given it's it's the way it's been for years and it's been questioned for years and is there any more talk of what to do about some of the movement to replace the 11th grade state testing with something like the sat but i know that's also move because of the sats viability i i'm just i'm just trying to get a sense of what we're looking at right there has not been very much talk about that one thing we are doing internally as a district is looking at how we can

054provide a universal tool or assessment at the secondary level to kind of fill that gap right because we want to be able to monitor student progress in 9th grade and 10th grade as well as 11th and 12th and so what can we do as a district possibly looking at a diagnostic assessment a universal screener that would provide us consistent longitudinal data as students matriculate through the grade levels not only in middle school but through high school as well because we don't want to stop when they're in high school and say okay well we don't have any actionable data or any statewide data to use we want something that we can really put our finger on so that we can continue to monitor student progress and make sure our students are successful so and then thereby

055making the 11-3 data actually useful at that point yes absolutely okay thank you any other questions um so lena or dr richter um how is the uh student growth model different or the same as the sips of the single plan for student achievement when we're looking at that so the seamless plan for student achievement really outlines the goals um that sorry um the sips that outlines all the goals that are specific to that school site it's a single plan for student achievement and within that single plan you have data that we use from internal assessments from statewide assessments or any other type of benchmarks that schools are using to be able to set goals and then set actions to reach those goals so the sipsa in essence is a school site lcap whereas the student

056growth model is showing data from one year to the next that you can incorporate into your single plan for student achievement to set your goals and your your actions to reach those goals okay so if um right now the data is not actionable and then it will become actionable what are teachers using right now to align the goals and resources in terms of intervention support as far as data so the teachers have a wide range of assessments that they are using many of them i presented i believe was our last board meeting that they're using they could be formal assessments as well as informal assessments um they could be end of unit tests they could be programs that the schools have purchased for early literacy for math reading comprehension all of those end of unit

057tests end of theme tests all of those that they could use in the classroom and continue to use as well as the um the casper interim assessments that many of our teachers use okay so they're uniform and across the board and it's school-wide they are only specific they're not 100 uniform we're moving towards that direction to bring uniformity and consistency so that we are able to monitor student progress and provide longitudinal data to which to be to gauge student progress and provide interventions and supports and multi-tiered systems of support as our students progress that longitudinal data is going to be key and so with the student growth data it measures or looks at data academically right is there is there a component of the social emotional learning or growth no the student growth model only

058assesses ela and math on the casp assessments okay thank you you're welcome all right next dr troy communication from the audience regarding matters on the action agenda and there to be made at this time thank you president ryan we're pausing again for one minute to take requests to speak on action items on the agenda if you would like to make a request to speak please press the raise hand icon dial star 9 or submit a public comment card 30 seconds remaining if you'd like to make a request please press the raise hand icon dial star 9 or submit the public comment card president ryan we have no requests thank you dr choi next action item this is um review of 20 21 22 goals and corresponding budget priorities this is a presentation dr linda deletori

059and miss pearl izuka thank you so much president ryan members of the board of education student board member and executive team this evening as president ryan mentioned we're going to be reviewing the board goals and providing the board of education with additional information on our budget for the 2021-22 school year and ms azuka and i will be co-presenting i am going to take you through the first portion of this presentation which is a review of the goals that the board developed on july 30th during a board retreat that was facilitated by uh csba consultant um ms pride so let's go ahead and take a look at the topics that we're going to cover during um this presentation we will review the board goals for 2122 we're going to discuss enrollment um and as the board

060is aware we are declining in enrollment and that trend is is predicted to continue through at least 2028. we're going to talk about multi-year projection of unrestricted revenues expenditures surplus deficit spending summary we're going to provide you uh with ending balance allocations we're going to talk about the certificate of participation which is a funding vehicle that we used to support the barth athletics complex and then we're going to be talking about parcel taxes and the school's foundation our local revenue sources and then we will discuss covid we're going to review the funding allocation and expenditures um to the current period and then we're going to talk a little bit about next steps so i just like to review the four main goals that the board of education came up with on july 30th during the

061board retreat and they were in four categories and the first was financial and that was to implement a plan for long-term fiscal health the second was social emotional wellness and by the way i just like to say that these are not in order of importance they're in no particular order whatsoever um so i just want to make that clear so the second goal is social emotional wellness support the physical social and emotional well-being of students and staff the third goal is learning regression mitigation address learning regression and variability and then we have learning and growth provide impactful professional development to improve student experiences so those are the four main goals that the board came up with for 2021-22 so i'm going to take you through each of these and i'm going to talk with the

062board a little bit about some of the objectives and strategies that staff has used to work toward achieving each of these goals i'd also like to just state that we did have an administrative strategic planning session wherein we took the four main goals that the board developed on july 30th and we developed our own administrative goals that tie into the larger and broader board goals and so we're going to provide you with a little bit of evidence that we have done considerable work toward meeting these goals um already so the first goal financial is to implement a plan for long-term fiscal health so we have um we're going to take a look at the the cop payments and making sure that we can budget for them appropriately in the out years and then the board

063could consider an early payoff without penalty um if that's something that the board wants to to look at i think the thinking originally when the barth athletics complex was built was that we were going to pass a bond and then turn around and pay off um the cop balance and um as the board is aware we did go out for measure s and it did not pass so we have been um needing to account for the cop payments um and these payments are made annually in one lump sum we also are looking at increasing our reserves and creating a fiscal sustainability or stabilization fund and this uh this money can help us bridge the gap between our revenues and our expenditures um we could also look at passing a bond in the near future i

064know that there have been many community members who have come forward um who have expressed an appetite for moving forward with a bond um that is a decision that the board of education will need to make and in order for us to do that staff is going out for a facilities needs assessment and a facility's master plan these two documents are going to be instrumental in guiding the board's thinking about the need for a bond and would be very helpful if the board were to reconvene a facility's advisory committee these two documents would prove invaluable for for them to go through the process of evaluating um how much we would need in order to to meet our goals and then one thing that we need to do for long-term fiscal health is to continuously ensure

065that we have a staffing plan that is commensurate with our enrollment so when we're declining in enrollment we need to make sure that we have we're not overstaffed and then if we increase in enrollment we may need to hire teachers so that could work either way but we just want to make sure that the board is aware that we will need to continuously look at our staffing plans and make adjustments that are necessary depending on enrollment the second goal is social emotional wellness support the physical social and emotional well-being of students and staff so here are some of the objectives and strategies we are using expanded learning opportunity grant funds to develop a comprehensive plan to support the physical social and emotional well-being of students and staff so there you see we are using some

066of the covid funds to support this initiative we are also planning to expand the wellness coordinators role in supporting students who are in school here tk through 12 and also including our independent study students and we're going to provide counseling support at the san reno high school wellness center which is already being supported by the wellness coordinator and interns university interns are being used to staff actually both the current wellness center and the new wellness center which we hope to open i believe by december that's the goal and that's going to be at the huntington middle school in the former teachers lounge so they're working to create a very safe space for students to be able to receive some support from intern mfts and then we want to and are already expanding opportunities um for

067mindfulness training throughout the district one thing that we would like to do to support the physical health of all of our students is to ensure that all of our education courses include curriculum on nutrition and healthy lifestyles and we believe that our physical education teachers do include that as part of their curriculum and we want to make sure that we're enhancing all of our employees awareness of our employees assistance program we do have a very valuable free program for all of our staff but i'm just not sure how aware they are of this until they need it but it would be good for them to to just call on that program for a variety of different things we also have care solace which is a program that we have had for the past few years

068which helps to coordinate mental health programs if there's a need for inpatient services care solus is invaluable in order to coordinate that care the next goal is learning regression mitigation assess and address learning regression and variability so here are some of the objectives and strategies that we're using to meet these goals and we are using expanded learning opportunity grant money for a universal screener review committee to select and to purchase a diagnostic tool in instructional pathway in order to assess and address learner variability from remediation to enrichment for the elementary we're also currently providing after-school academic intervention opportunities an example of that is the huntington middle school homework club where we have certificated fully credentialed teachers providing support to students who come after school and we are using some of the covid funds to support

069that as well um we are doing the same thing with the secondary commencing with the second semester of this year in terms of establishing a committee um to look at universal screeners to assess and address um learning regression um we are engaging in progress monitoring and this is being done uh formally and informally and then last but not least we have professional development provide impactful professional development to teachers and staff to improve student experiences and this is where we're going to talk a little bit about um the two days of professional development that have already taken place um one of the days was incorporated into the teacher's calendar um for professional development and that was a menu of options for teachers they could participate in a variety of different trainings including training on eld special

070education instructional technology social emotional learning diversity equity and inclusion and then again we used covid expanded learning opportunity grant funds to support that we also had a one day optional teacher professional development day and um that was actually very well attended if i'm not mistaken um which was was a very positive thing for the district and that was um primarily on eld instructional technology and special education um or it was on the the mandatory one was um student-centered innovation right right yeah okay so then we had uh received a two-year grant from laco to support universal design for learning training and this was very important to the school district since we have made a commitment to ensure that every single teacher is trained in udl and then we're going to continue to provide pbis training

071and we are currently in the second of the third year and we're going to start secondary next year and we're going to continue our annual training on mandatory things such as child abuse reporting student suicide prevention sexual harassment and that is done through a portal through target solutions now i'm going to turn it over to ms azuka to talk to you about enrollment and the budget good evening president ryan members of the board executive cabinet and members of the public so tonight we're going to take a little bit deeper dive into the budget um for this year we um as the programs you you just heard with your board goals have been incorporated into this year's budget so i'm going to be more or less focusing on the one goal of the long-term health of

072fiscal health of the district so we start with enrollment um and i want to mention that we have assumptions that we make when we build our budget so if the enrollment changes obviously then our budget would need to change accordingly so um it's always when we adopt our budget we give you the parameters in which we developed it so that if anything changes we can point to the reason why it's different so this is the assumptions that we have made and this slide actually has a lot of information about how schools are funded so if we look at the current year our current enrollment is 2710 but we are actually being funded on 2847 and that is because we were held harmless because of the covet situation for two years and so we are getting

073a lot more funding than we actually have students for and then when we talk about the funding cliff this is what we're referring to because next year we're going to true up to what we really have and so we've done a great job of preparing for that and we will continue to do a good job of preparing for what's happening so we can see that next year we are projecting a continual loss at 26.45 if more come that's great but we have to plan on our history and determine what um is best for in terms of the funding and making sure that we fund accordingly which we can always adjust up if we have to if we looked at 2122 we should be funded at 26.42 per student um i mean that's the ada that

074we should be using but because we're being held harmless we're actually being funded at 28.47 but next year when we look at funding you get to pick the higher of the two years and so because we have a drop that actually next year funding should be 25.81 but um because we're able to use the higher of last year or this year or the year you're in we're going to use what we should have gotten this year so next year's funding is going to be 26.42 and that that's obviously 200 students or 288 different that's going to make a difference and look at the change we went from having a surplus of 1.3 or additional 1.3 to next year we're going to actually have 1.4 less in money this is millions we're talking about here again

075the enrollment is important because that's how we staff but we're actually funded on ada and that's average to daily attendance so we'd like it if every student came every day and with you know uh was there we would be funded at the enrollment but because students are absent we only get to count when they're actually in school so that's why there's a difference and um so we staff at the enrollment but we get funded at the actual number of kids who actually are in school the following year you know we are getting the higher of 2223 or 2324 and so we're actually going to be funded at 25.81 um this is very conserva this is probably a little optimistic because you see we actually are saying we're going to flatten but we actually might uh

076drop and so that's an assumption we'll continue to evaluate that and as we look at years out we'll then adjust that accordingly but that's the assumption we're making right now now this is an interesting slide to see exactly what where we're actually losing our students so we just put in for funding purposes for 1920 what our enrollment was like by grade level and you can see that if you compare it 1920 to this year tk through three is pretty much the same four through six is about the same but you can see the big difference in seventh and eighth grade there's about 50 students left there and then look what happens in high school we've lost you know close to um less than 200 but close and so as i in an ideal situation the

077the graduating class that's coming out the 12th graders would be replaced by the same number of kindergartens the following year but you can see we're not that's not happening because you know the 9 through 12 level is 870 and tk33 is 819. so um we're actually not getting the loss replacement from the grades that less and there's a bubble that's going through and this is going to continue on so when we're talking about getting the staffing according to what our enrollment this is what we're referring to that we should be sure that our staffing is based on uh staffing for those numbers in those grade levels and we did start making reductions um from 1920 and so we're slowly doing that but um as the enrollment continues to go down we need to correspondingly make

078the changes as well so when we look at the projection this is all our bases for the assumptions for revenue and so we're going to be taking a look for a couple years this year and the next two because this is what's required by the county when we file our first interim we look at the current year plus two that how you can see the lcff funding now that's where the ada funding is okay the average daily attendance again that's an amount that's calculated number of ada times the lcff rate and then you get a total number in this case it's 26 million and we first filled that with property local property taxes and whatever the difference that we don't get to 26 or 25 million then the state back knows the difference so you

079know that's how that that particular funding is and as you can see that's the majority of our funding so a lot of school districts um you know have different levels of funding based on their economic needs of their community based on uh you know the demographics of their area um but we are in a situation where this is um pretty much the major source of our revenue and it's not the same as some of the our areas that are contiguous to our district we're reliant a lot on the local prop local revenue which again is donations and our parcel tax so this year the 8 million includes the two parcel taxes as well as our donations that we're expecting from our partners so you can see that in as the years go on in the

080next couple of years our revenue is going down so the expectation is that our expenses would of course be correspondingly the same because we want to be in a situation where we're not having to dip into any savings for a long period of time because sooner or later you're going to run out of those savings and then not good things happen to school districts when that happens so here it is just a brief overview of the different expenses that we've calculated for the next couple of years and i just want to talk a little bit about the first three there so we have included um for the years out step and column movements for any of our employees that's expected we use a historical number that we expect to see um it's easy when people

081are moving down based on seniority it's a little more difficult based on units taken because we have we have to see what historically people do in order to move over in their columns for the teachers but we have included that in there and then in the employee benefits we did assume the higher rates or the rates that's given to us by school services for calpers and calstrs we've also increased our health benefits and we also remember that in this category there are other benefits that are calculated on a dollar per payroll for example workers comp unemployment insurance medicare social security all of those are based on the salaries and then that's multiplied by a percentage so that's all been included those three numbers make up over 80 percent of our budget so we always say

082that when we're looking at our budget where service organization we are people that that unfortunately is really the area that will make the biggest difference when we have to make reductions is in our folks so just um just to do a real quick overview when we take our revenues and then subtract our expenses you know we should be plus or or at least zero that whatever we're getting in revenue uh we spend and then we should be that should be a goal but you can see that in the next two years out without making any reductions because we didn't assume any reductions at all because we're not quite there yet but um that you can see that in 2223 we're actually in a deficit situation of 1.5 and then the following year 2.7 now um

083carrying that forward we started we showed what we're starting the year with so we're starting this year again this is unrestricted only not restricted funds this is only a risk we're starting this year with 8.9 million remember we had a surplus of 1.3 we're ending we're projecting at this point ending at 10.2 therefore we start next year with 10.2 we now have a deficit of 1.5 and our ending balance is going down it's 8.6 the following year we start with 8.6 deficit of 2.7 and we end about our ending balance is 5.9 this is what we are proposing for um the board to consider for how we want to allocate those ending balances for 2122 10.2 million 22 23 8.6 and 23 5.9 you can see there all the different categories in which we're proposing

084for you to consider the first one of course is required by the state of california that we must maintain at least a three percent reserve so that's right on the top we have to allocate that and then we need to set aside revolving cash fund our stores prepaid and then we have we're proposing to set aside 2 million for cash flow purposes or potentially for future ways to deal with parcel tax and donations and we'll talk a little bit about that in just a moment we've set aside future stabilization um again to help us with not only declining in enrollment but potentially what will happen with our economy and not knowing what that's like but we want to set that aside we've also set aside three years of payments for the barth um project um

085that we took out a loan for 6 million and we'll talk a little more about that but we've set aside that and then we've also set aside 2.5 million in declining enrollment and you can see that it's gone down over the years because we had those deficits in those years so that took away from that 2.5 but we even with that we're still uh at the end of the three years we're able to meet our three percent reserve and we do have some um cushion there or some i guess some security knowing we've got some things to cover us in the other areas if needed so let's go into specific areas on those assignments and let's talk about the cops cop's certificate of participation this uh was a fight as dr delatorre mentioned it was

086a financing tool that was used in march of 2017 that we entered in we borrowed 6.3 million um and the loan it's um it's an actual loan that we took out but it has the title of certificate of participation uh is from 2017 through and so uh as of june 30th 2020 our auditors posted that we had 6.1 million left in principle and we did fortunately had the foresight here uh you had the foresight to enter an agreement that allows you to do a payoff uh you just had to get past 2019 which we're more than there so that we could pay off this liability without any penalty so that that is up for consideration um as we've set aside um 1.5 million in our assigned balances to take care of at least three years

087of payments there to get us going um in case or to prepare for maybe a potential bond um but at least we can start making payments towards that the next series in our parcel tax and san marino schools foundation um measure z and measure r this year we budgeted four million and um for measure e and we budgeted 1.6 for a measure r and maybe we want to think about having a contingency plan that we would set aside a reserve that will allow us you know in case we need to make adjustments um that we have some time we buy at least a year or so to um allow for that adjustment so it's not so sudden and erratic that we can try to do it in a methodical way similarly with the san marino

088schools foundation who's been such a great partner with the district we have budgeted 2 million and again the thinking is perhaps we might want to think about setting aside a reserve also in case adjustments would be needed and the last point of discussion is on the covid19 i'm with you there at your table is a more detailed um explanation of each one of the funds um in this presentation i'm just giving you the summary of all the different kinds of funds that have been afforded to the district uh for for covet relief and these pretty much on this first slide that i'm showing you and i included the actual uh names for which one what they all stand for there's so many letters in there but each one of them has been out and what

089this is set up is gives you the date in which we need to spend it how much we are allocated how much has been budgeted or spent and what the balances are so you can see pretty much that these are mostly state from the state of california we pretty much we will have spent all of those dollars by the end of this year on the next page is our federal funds esther which stands for elementary and secondary school emergency relief you can see we had esser one two and three uh one and two is pretty much that has been spent uh sr3 is still we do have a balance there and we're working on getting that um plan together because we will be bringing that to the board next month uh for your approval uh

090to our plans for sr3 and um so in total we received uh about eight million dollars in covid funds and uh we have a little bit about 700 000 left for us to get to spend so with that um our next steps is we're going to continue to evaluate our enrollment uh we'll be bringing you the first interim report in december not that far away a couple more months and in january we're going to be doing the audits and in march we'll be presenting you with the second interim at the same time we're going to start looking and planning for the budget for next year uh we'll get the governor's budget in january we're gonna need to make some decisions on staffing we'll bring that budget to you in june and um i think that

091we're on our way to starting to begin that new year so with that i'll take any of your questions for the future enrollment i think the short term may be continuing to drop new policy they can do the adu [Music] or affordable housing so maybe it may increase some the uh the student i know this is a very sensitive issue in the summer you know community but it will stay they keep pushing i think some some of the family may build adu and and rentals to someone that may help yeah so so i i suggest i think the administration probably also needs to start to review about the for the future policy or how they can study in the school district mr kalacki right now miss chung um yes first of all thank you very

092much this is very comprehensive um and you can see a lot of the work and thought went into this so thank you dr delatorre and mrs um i had some i had a couple questions and then i wanted to raise some hopefully some comments for us to be able to have some conversation as a board around some of these assumptions um so i have one question on unrestricted ending balance projections you have listed assigned declining enrollment um sorry i don't have a yes um can you explain what those line items mean so for that one this is we know that we're declining and we're losing revenue because of that so this is actually um sort of a reserve or a savings account and then keep in mind it's only one year though but that's just

093to help us so that we don't have to make drastic reductions in one year so um that's why you can see that um in the slide there in 2223 it's gone down because we use some of that because of the deficit that occurred in 2223 and then it's totally gone in 2324. so that sort of corresponds to the enrollment the the how we're funded by our ada and so the idea is to set aside those funds right and try to give us a soft landing okay so that we don't have to make all those reductions in one year okay thank you um sure regarding the cop and this may be a question you may or not may this might not be a question that you can answer i recognize that um but when we talk

094about the cop we talk about paying it off what are our realistic options for that so i see one of our options is using our ending balance monies yes what are other options i know we talked about a bond is there any other option that we as a district can really realistically consider um other than using um other donations perhaps that might be another i mean that actually that's we were very uh grateful for the donation that was given that had paid the cop payments up until this last year um i really don't think there are too many because most of cops are paid out of the general fund okay yeah so and that so that's really just and i am very grateful for that having been covered um um measure e and measure r

095slide we talked about contin you talked you mentioned in the third bullet future contingency plan right that me so um in the assignments there i it's actually under cash flow but that's um we set aside um 2 million uh in the past it had been done for cash flow purposes but we're suggesting now that we would divert it to um it's two million dollars to cover at least some of this in case you know we don't want to have another year like this last year where we weren't sure if we were going to be able to get it so we started having to do all those unfortunate layoff notices and then had then we were able to resist it at one point we had talked about possibly building up a reserve that would equal the

096revenue that we received from both measuring and measure r and the schools foundation's annual campaign of two million dollars um and so it is it's it's our goal to try and build that up over time we're not going to be able to do it overnight but that's where you see on the unrestricted imbalance projections the assignment of the two million dollars the cash we call it cash flow that's that's uh fund 17. um we used to have a cash flow fund that helped us borrow money from ourselves when we were receiving deferrals from the state of california so when the state was supposed to pay us in january they wouldn't pay us until april and so we had a little bit of a cash flow issue that we needed to address um so we had

097built this reserve up in fund 17 where we would use that money take it out of and bring it over to uh the payroll accounts so that we could make payroll and then we would pay ourselves back as opposed to having to use some other financing mechanism those are like the trends that we're right now so we instead of a trans we didn't borrow from ourselves and then and then the philosophy changed to um we need to spend today's dollars on today's students and so we sort of spent that cash flow balance down over time um because at one point there were seven million in it and we spin it down to about eight hundred thousand is that right vangie eight hundred thousand we weren't yeah yeah at one point we had like seven million

098dollars in the cash flow fund and we we spin it down and then we're starting to build that back up but when we went through um that period of time where we had measure e on the ballot in march and it did not pass there were many community members who said okay district what's your plan b well our plan b for the future and this is just a temporary bridge is to have a cash flow fund that will allow us at least that buffer as uh mrs yuka said uh of one year to be able to plan very carefully the reductions that need to be made to account for that loss in revenue so and just just as a point of note the reason we had that 7 million was because we had sold property

099not like we had gotten a lot of money from the state or anything like that years ago we we did get some money from the federal government on aura but it was um it wasn't that much it was nothing compared to what we're receiving in covid minis um but we built that fund um 17 up over a long period of time and we spent it very quickly so this is that plan b that everybody was sort of alluding correct okay and then um one last question was you talked about the coveted funds and then you said 700 000 left to spend right are you saying that that 700 000 left that hasn't been allocated we have we're going to be allocated it's going to be yeah we just haven't yeah so it's not as though

100we had 700 exchange fall out of the account right yeah like well we there are ways that we're looking at actively spending we just haven't put it into the budget yet yeah and we have until 2024 to spend it too so it's not like we need to do it right away although i think we probably could but and one example again how we're spending this money on on teachers we have three independent study teachers that are going to be funded from coveted monies that's a perfect use of this this money and then we also have intervention support programs where teachers are providing support after school and we're paying them hourly and that money is coming out of covid funds as well before i open cans of worms if anyone else has questions i have more

101questions can i i'm sorry you did i do but you go ahead just a very quick question on the issue of the teachers with the coveted money um does the coveted money that should or must be used for teachers also cover substitute teachers is there like special type of funding for that and and is there a way to you know are we a fish is there plans to most efficiently used the subs that are replacing the independent study teachers yeah i was going to say that if it's a sub for a teacher that's involved with some special program then yes we can pay for that that's part of it but if it was a sub that was was needed because some teacher for whatever reason if if would it have to be related to an

102absence related directly to covid in order to then have that substitute be paid from there it needs to be in some way related to covid we'll find a way yeah we'll find a way to find a way go ahead mrs check um so you know when we talked about um uh so in terms of you know we talked about you know dr delatorre you talked about you know passing a bond and having a facilities need assessment right and a facility master plan um you know what is the cost for that what are we talking about so you have an idea it's my understanding that a facility's master plan is going to cost about 50 and a facility's needs assessment is probably going to be about 15 to 20. okay um and then so dr delatory

103you would say in terms of enrollment assumptions right that we are going to assume that there's going to be declining enrollment all the way to 2028. um so then my question i guess is why on our enrollment assumptions we have you know 20 21 is 2017 22 23 26 45 and then flatten out to 2023 2024 why is it flattened out when our assumption is that there's going to be declining enrollment right so we will probably need to make an adjustment on that number yeah we what we did is we just looked at the history and how the cohorts are coming in and how they've moved down and um but we probably will need to take a second look at that i asked that same question it's because of the way that the the grade

104levels are rolling up you take kindergarten i saw that yeah right on the next page but why is our i mean looking at that as well i mean if we're saying declining enrollment right regardless of what the grade level projections are it doesn't really make any sense that it would flatten out if we're going to say but what you're saying is that you're going to be taking a look at that yeah absolutely and that will be brought back to the board sooner rather than later right because so much of that is what we need to decide right how we're going to spend our money right and what cuts need to be made okay um so uh so now we're talking about the cop yes uh so it says as of june 30 2020 the district

105has an outstanding liability of approximately 6.1 million right so we are now we're september of 2021 right so what is our outstanding liability as of today yeah i i don't want to give the number now because this was actually from the audit report so we're doing our audit right now but we'll come back to you and give you an estimate okay yeah because it's mostly interest yeah so you're not going to see much decline it's probably maybe six million okay so that was going to be my next question it says the district has an outstanding liability approximately 6.1 million dollars as of june 30 2020 right right and that outstanding balance we're talking about principal liability right not debt service correct right so what is the debt service right so if we're looking only at

106the audit report right as of june 30 2020 right what was the debt service as of june 30 2020 uh for until 41 12 41 it's uh 10 million so the debt service is 10 million as of june yeah 30 20 20. right okay and so uh you'll also give us in the debt service right as of if you're going to give us the outstanding principal liability as of sure september i'd like to know what the debt services are right and then and again this may not be you know exactly what because you know obviously the cop is costing us a lot of money um especially the debt service portion of it right so uh in terms of whether or not this board does or doesn't go out for a bond and when it does

107or doesn't i guess i'd like a little more information not only in terms of the principal amount owed and the outstanding balance i mean the outstanding debt service on it but also what the scenarios would look like in terms of right if we did go out for a bond and if we paid it obviously we said as of 2019 we can pay off the whole amount without any liability right right without any penalty so i guess i'd like a little more information on that right and i understand this is a total overview and i understand now we're doing a deeper dive and i apologize for that but that but this is that oh absolutely okay um so then now we go to summary of code funds and expenditures okay uh so the caller had called

108in and said that there were three pots specifically for salaries so when we look at the summary of code funds which three pots are we talking about um andy are you able to answer that we were looking at that last week i think well for sure in person grant right and so in person instructional grant and um i believe the esser funds also can be used for salaries yes so is that esr one two you said sr one and two we've already yeah right so it would be s or three uh s or three i i don't know i need to check on that i'm not absolutely sure but esser one for sure can be used for salaries but that's already been spent right or budgeted right so that's not available right so either is

109the in-person grant okay so when we're talking about three pots specifically for salaries right two of the pots we have already utilized right yes okay yes and i'd just like to speak to something very quickly just to refresh the board's memory the sr2 minis were used um initially 485 000 was going to be transferred from the general fund into the food services cafeteria account because uh we went from um earning uh revenue on lunch sales to providing free lunch and breakfast and so the food service account was going to be deficit spending to the tune of 485 000 so we're going to bridge that gap and then we found out that we could use the covered moneys for that so we used that 485 000 out of sr2 monies to the food services um account

110so that was used on on staff salaries i just want to point that out so two can be used on salaries yes sv117 was used for food service salaries okay um and then my last question is you know when we're looking at expenditures right overall expenditures just general ones right obviously our costs are increasing on a number of different levels including right the free lunch program so when we look at that and if we have to continue right to provide free lunches right regardless um uh does did the expenditures what i'm trying to say is for those expenditures did we look at right specific departments for example right food services and the potential increase right in terms of a steep increase or was it like was it a like for example you know was it

111a three percent increase across the board in terms of expenditures across all departments i mean what was the assumption made in terms of expenditure increases through the years for i'm sorry for the for the district for the district um so for example i'm a little confused um so on the salaries that we um the assumptions we made for the salaries for the next three years was taking a look at the history of step and column movements and and adding that that percentage to those writers i understand that so for example on unrestricted projected expenditures right we're looking at operating expenditures right correct and we have it as the first year this year is 2.6 right 2.6 you have operating expenditures 2.6 okay that's for like services right that's what i'm talking about right so that

112did that include for example food services no they have their own does that where does that go food services as has their own separate fund it's not part of the general oh okay operating expenditures would that be like utilities yes it's like electricity it's a service contracts right uh that those kinds of things that's what that is so so those are more right like facilities oriented or whatever is that correct well they're more um to their the other expenses to operate a business yeah okay so i guess my question is so uh the operating expenditure of 2.6 million is probably based on what we spent you know last year or whatever right right there's got to be some that's yes so then what was the assumption that the expenditures would go down in 2020 to

11323. because we're not talking about you know enrollment declining enrollment right um you know equaling right you know um to make sure that our expenditures also you know are commensurate with the declining enrollment i'm asking for operating expenditures what was the assumption as to why the operating expenditures would go down by about four hundred thousand okay that's a good question and angie can you help us with that in terms of [Music] if okay so what um again that that's a a one-time expenditure because it was a carryover from previous year that we hadn't paid we hadn't paid and we're paying it this year and we're assuming that that won't exist in the years out so banji then 2020 to 2021 the actual expenditure without the carryover would have been about two two point two again

114right okay all right thank you very much thank you and it was uh an excellent report i thought thank you mrs chet um just a couple of questions um regarding like say for instance books and supplies you have there on unrestricted projected expenditures is that with an assumption that textbooks are going to cost less we're going to electronic books or um why did that kind of go i think it's the same response yes or something yeah okay carry over okay and then i was curious why um facilities was not a direct um anticipate you know making the assumption that we're going to have facility needs because we can't assume that we've got or that we're going out for a bond so then where is the assumption on the facility needs uh on the the cost

115for uh facility costs are under operating expenditures so if you know for example the cost for contract and painting or doing if we don't do it in-house if we needed to contract with an electrician they would all be under this operating expenditures so these are some basic assumptions that we're making that we're going to need annually right i think what we did is looked at history as to what we've been spending in the past and then budgeted those and uh for for the uh future years right of course if we find out we have a special need that we need to set aside dollars we'll absolutely make the changes okay so thank you and one last question so this question is for dr choi dr choi um as we're looking at money for technology and

116we've expanded our infrastructure we've had teachers go to everybody's at on distance learning now we're back on site there was a discussion with independent study and some parents were feeling like you know what what are we looking at are there ways in which we can incorporate distance learning i know there's no funding right now for it because it's only for in-person or um for independent study are we looking at our infrastructure to anticipate because we cannot predict covet 19 right are we looking at how we might need funding for that because if we have to pivot again to distance learning what where where is the line item for anticipating that yeah that that's an excellent question in terms of preparing infrastructure and preparing technology for what may happen and i think we've been very smart

117about investing in infrastructure and we're also very smart in terms of paying for services that are cloud-based so we pay for what we need and i think it's very important to differentiate when we're investing in technology what are the elements that would require something like infrastructure to lay the foundation we invest in that but then we also want to consider whenever we want to utilize new technologies innovations and not invest entirely you don't want to build and invest too much in some emerging technology so we want to remain flexible in that regard so we we take a very hybrid approach we utilize infrastructure that's real that's that's needed for foundational uh use and then we we invest strategically in other technologies by uh utilizing cloud technology so things that we pay for when we need

118it and then when we don't need it we stop paying for it okay so that is also budgeted here yeah whatever we have is expenditures for this a good example with that would be zoom for example we're using zoom now and when we went distance learning we invested and we purchased licenses for zoom for all of our teachers but as soon as we shifted back into in-person instruction we stopped paying for those subscriptions we no longer had to continue paying to use zoom for our teachers because they're not doing distance learning so that's one example of just being flexible with technology okay but we're also anticipating as we're looking at the students and what they will need that we are still looking at programs and services and innovation to support student learning as we move

119forward right because the demands on the student that's graduating in two years four years is different than what we were anticipating before so that's still being looked at absolutely okay and we want to be flexible yep okay thank you brought up a question for me when we're talking about facilities and technology one of the ways in which we kind of got lucky with the codewood money is that it came in and it allowed us to address our infrastructure are we putting are we building in some of those cushions at some point and what are we anticipating at what point that's a good question we'll need to look into that but that's a good point yeah absolutely i have one more question for the honorary tricks project expenditure equipment each year we budget about 260 000.

120so okay can you uh tell the what kind of equipment usually i think this probably is other than the i.t equipment right it's probably mostly that but then would you be able to give us the details on what we spend equipment on one of the cards um was vandalized and um we needed to to fix that along with one of the gates um and so that would be an expense that's charged to equipment um if we have to replace any of the district vehicles that would be charged right to equipment things like that that i teach you could i t could be charged depending on the cost yeah i have a small request that is mostly aimed at dr richter when we talk about professional development i love that we're doing professional development again with

121our teachers i love that we're able to use some of these funds in that way can we at some point have some reporting back on the impact that this professional development is having on the actual classroom instruction and student experience because i don't want us to be spending money that are not actually providing any useful benefit to our students or to our teachers so at some point i'm not sure what our evaluation is but if we can just make sure to include that um in future board meeting obviously not now because i just had it but to kind of build that in at some point absolutely yes and like you said it will take a little bit of time you know to make sure that the professional development is rolled out we're supporting our teachers

122we're providing coaching or support to our teachers and then they're given the time to implement that in the classroom we go and do instructional walkthroughs and be able to see that evidence of effective professional development absolutely be happy to bring that back and then if we're done with questions i'm going to open a big can of worms so i think one of the predominant um issues that we're hitting is this idea of spending today's dollars on today's kids versus spending tomorrow's dollars on today's kids versus not spending any of our dollars on anything and i guess i'm wondering as we're talking about facility needs assessment and possibly going out for a bond as we're talking about staffing commensurate with our enrollment and assuming i'm gonna say it because just because i know we all assume

123it but i'm gonna say it anyway is that when we talk about staffing reductions we're we're talking about staffing reductions based on our student needs and interest it's not as though we are going to arbitrarily make decisions as a staff and so you know i want to say that because i think when we had to make cuts in the past there was a lot of frustration about what the reasoning was behind it and i think maybe we were not communicating clearly some of the rationales that go into it um because nobody wants to make those kinds of cuts but you have to when you're looking at lower revenues if we want to be responsible if we want to not spend all of our money and be in a state of deficit spending for years and

124years and years to the point where we're irresponsible um so i guess my question to all of us on the board here is where we sort of see that line as we're looking at do we spend money on paying off our barth payment or do we look at a bond um do we look at our staffing and and make reductions or do we allow smaller class sizes to be to exist for a certain period of time where are we making cuts in programs um and how are we balancing that so i i'm opening that up as kind of a discussion point for us as a board can't kind of just add something to that we will always always have smaller class sizes as compared to the neighboring districts as long as we have parcel tax

125money to support that so i just want to make that clear so even if we're looking at right sizing or having a staffing plan that is commensurate with our enrollment we are not going to make those decisions arbitrarily we are not going to do that without a an intense thought process and we bring all the principles together and the assistant principles and we look at enrollment we look at you know requirements course requirements um it's it's a process that is very time consuming and it is never ever done just arbitrarily so i just want to make that care um but we will also place a very high priority on making sure that we're not um you know we're not increasing class sizes to a point where there's no difference between san marino and neighboring communities

126because we've made a commitment to the community that we will always have lower class sizes but i have to say and i know this is a next line item in our agenda but when i looked at the parcel tax and what we pay our dollars don't go as far as they do you're right um when i looked at how much we were funding five years ago compared to what we funded in our report this year we have less counselors we have less support staff whether it's administrative i think that we had an administrative vice principal before we had more um we had other areas where and i think that we were smart it's funny because i think some of our teaching areas increased because we tried to be really thoughtful in how we're spending the

127money and so it wasn't necessarily a one teacher with 10 kids so i think that was a really smart way of trying to be more efficient with responsible with our money but our parcel tax dollars don't go as far as they used to and i know that the community spoke very clearly about how they felt about the parcel tax but i i'm just i i don't know how we i don't know i'm opening that up as a discussion point again because i just feel that we're being a little bit unrealistic sometimes when we think about how far our money's gonna go and i think that's a really good question for you to pose and i think that that's a a big conversation [Laughter] going to be um ongoing conversation because it's very relevant everything that

128you just said is sort of an ongoing um dilemma that this district is going to continue to have because of the way that we're funded by the state i mean 30 percent of our revenue comes from local resources the two parcel taxes and our schools foundation that is unlike any other school district in the state of california we are very very unique and to use your term a unicorn right i mean we are with respect to how we're funded so for us to be able to continue to provide the outstanding education that we do to students we have to have the community support unless we you know at some point can qualify to be a basic aid district but for now it doesn't pencil out so we you know continue to rely on state funding

129and continue to rely on the generosity and support of our amazing community so i just want to make clear because you know and i'm so glad that you brought it up and i'm going to take your um thoughtful very thoughtful questions um in little bite-sized chunks so first you know with respect to the parcel tax money right it doesn't cover everything that it originally uh had before but i want to be clear that has nothing to do with you know any administrative issues or you know any issues at all it just has to do with increased costs so you know i i just want to make sure that it has it's nothing to do with anything other than a factual assessment that you know costs increase right teacher salaries do as well with respect to

130your questions which again i think is something that we really need to consider the first bite size one in terms of the bond right and and i think that's a a very very good question which is you know one of the reasons i think we're all concerned about right the debt services as the last year 10 million a year that's crapload money so but in order to address that though i think we would need to do a deep dive right about what the cost effectiveness is what exactly our principal debt is what our debt service is going to be you know what point can we pay it off without you know what's the cost so i think that's a very valid question but i think that's something that you know we're going to have to

131take maybe even just you know a board session and really do a deep dive right i think that's really true in terms of the question which i think is also very very very appropriate is what do we do right as a board what do we do as a district right do we use our monies now do we use it later do we save blella and i think every board has struggled with it and sometimes you know hindsight has been 2020 and sometimes it hasn't been sorry um but that i think is an ongoing discussion but i think the importance of what you raise is that i think it's something we need to think about every decision we make right i think that's so important because that's something i don't think we've really actually said i

132think we've all thought about it but we've never really right you've kind of encapsulated the decision-making process that we have to go through but i think it's kind of ongoing and you know it's ongoing even today i think but um for me the answer would be i'd have to look at it situation by situation um uh with the thought of you know um what is it we're looking for with respect to that particular expenditure or that particular revenue item so for me i'd have to review it that way but i would like to and i think that's really good that we look at through that lens so that's my uh mind the way so if you look at the this projection actually actually the cop is a big the the major uh expense where i

133think the curriculum or whatever so so i think the whole time as a school board member because we are the small school district so each board member when they know the small school district financial situation so they try to help so that's reason for last 30 years they create a fun idea found in a two parcel text idea but but this unless you you have a other alternative solution otherwise these are only the two uh alternative we are continuing to serve the purpose to make up our finance but but in the meantime even we cannot persuade the community so so then we lose the support so every several years we have a hiccup so so then we are the same issue come come out and scare the community scare the teacher scared the parent so

134but for a long time i think the shield to resolve the cop unless we find a big donor and then they didn't need to give the big cash donation otherwise we need to still need to create a bomb and the phrase is a big one or smaller one we can discuss later but but not just the payoff for the past athletic yeah cop because if you look at the the operation uh expenditure you know we have a different age in the fiscal plan so we we routinely i think annually we still need a budget about the fixed maintenance so that's the money if some if we we get approved from the citizen then we get a bond and then we we can replace those uh and take the the equipment you know just like this

135time we use the kobe 19 money to pay for the the air condition yeah i think nam your your comments are are good and i think jane has some very great questions that got to be answered um that really need a lot of deep thought um [Music] and maybe not just sort of put answers out there right off the bat and i don't think you're necessarily asking for that um previously before i was on the board i co-chaired um the campaign for the bond i was very in favor of that bond because i understood the needs of the facilities and and the real financial risks that these facilities pose to the district one thing i really learned at the end of that campaign was uh it has to pass and so when it has to

136pass we need to really try to learn as much as we can from our community and the only way that i think we can do that in creating a bond proposal is to uh go along with the suggestion that dr de la torre had of reigniting the facilities advisory committee that was a an excellent committee that did a lot of research provided a lot of data a lot of tangible information that then could inform the community of what the real needs are um as i have have watched what's happened in this community over the past few years the community has shown its willingness to support the districts for very the district for a very long time um but its willingness is definitely present when it truly understands the need that is staring it right in

137the face and i think that that's why measure e passed the second time is it they they were presented with the the stark reality that if we don't pass a parcel tax there's going to be very difficult and um challenging consequences so what we have to do is try to inform the community as much as possible what these needs really are i understand that we try to do that but but um if it's happening then great if it's not happening then we need to find other ways to to engage and inform that community so we can meet those needs um i think that that's probably the first step in anything that we do um but it's not just us informing the community it's the community informing us because any time there's an election i look

138at an election as a conversation between the community and the institution and so the community will speak through its election um and through its vote but we need to give them the information so that they can have a properly informed conversation with us and so um i think we need to have a really uh serious or very detailed uh discussion with ourselves about what what are the real needs that we have and then be informed by various experts facilities advisory committee maybe california school services whoever the institutions are there or the the um the assets that we have at our disposable at our disposal to inform us of the tools that can be used to uh inform the community and then have a meaningful conversation and i don't mean this in a negative way i

139think that that you pose a very good question because you are you're starting that conversation which needs to be had um it doesn't matter what any one of us on the board wants or or dreams that might be able to be achieved it's what can we collectively do to get the community on board what's needed to succeed what are the needs how do we get the information to show the community what our needs are and how do we get everybody on board so that we can set up a plan that's that is a crucial part of the discussion is the community um particularly in this community as opposed to any other district there's lots of districts around the state that um they don't have to and they don't necessarily rely on that uh local funding

140like we do and so we have a certain amount of need that we need to bring that community in subject obviously to whatever the the statutory the institutional constraints are that we have as a public uh school and uh and that's one of the things also that we need to make sure that we're doing the best we can to inform the community that we have constraints and and if that is not necessarily conveyed as effectively as possible then that's where we start to have a breakdown in communication which can increase the chances of not succeeding so as far as what what we as a board might want for paying off a certain cop or or dedicating funds to this or that i think we need to hear from our community some meaningful um surveys maybe

141some some opportunities for some town halls where community members can can have an opportunity to to be given information and then give input and then obviously we make the decision on what to do but the key here is to succeed and the community is a major part of that success or it doesn't work so i didn't necessarily answer your question but there's no answer but i think it's i think it's a it's it's trying to set up a strategy on how we can best achieve what you're looking for i think i think one of the things that one one concern i do have those if we're putting the cart before the horse um in terms of if we start talking about facilities without knowing what our future is instructionally and program wise i know that

142our principals are starting to meet and really look at how to align our curriculum and instruction for pathways for students um you know what we have to really concentrate on at this point is what are we preparing our students for um are we launching them prepared for college are we launching them prepared for careers and how are we doing that with that consistency across and i think before we get into facilities i think we do need to really figure out where the principles are landing in terms of what they're seeing for the future of education they're the experts they're the ones who are on the ground they're the ones interacting with our students and knowing what they see and what they see as be important for us could drastically affect what we look for in

143our facilities for example if we're looking at creating more stem pathways really needing to invest in high-tech classrooms or maker spaces those are things that we need to be building into a facility plan so we can't if we don't know if that's what our goal is if there's no appetite for that from our community then why spend the money there so so one of the things that we're talking about in those meetings with all of our principals is uh contracting with a company who has professional researchers and demographers who can come out and develop a survey for our community we would of course engage the board of education in that conversation so that we are crafting the right questions that are going to elicit the responses that are going to be most meaningful in terms

144of the board being able to make those kinds of decisions and that will be helpful to the principals if we're talking about what types of programs the community would see as uh valuable and uh we would like to keep all of the san marino students in our public schools and that's what we would like to achieve and so what is it going to take to bring those kids back to public schools um you know how can we attract them to san marino unified school district and we're we're really asking those tough questions um the principles are knee deep involved in those conversations and we really are i think i feel like we're making progress but we also need to hear the community's voice and then have the board weigh in um so we are kind

145of working on all those things now simultaneously um we do need a facilities needs assessment before the master plan so if we can get that to the board we can get that in front of you so that you see what our facility needs are now and then get the principles to come up with those plans with the assistance of dr richter we can present that information to the board and you can make some meaningful decisions um for our future so in keeping with that right and with what everybody has said um so i guess uh would it be possible to you know have kind of i don't mean a detailed timeline right but you know kind of a a general timeline about you know when are the you know what what are the principles going

146to do do the principals talk about it before we do the survey to the parents right because the parents may not know about certain programs they're not educators right so right um so should the principles go first right the parents go first you and i don't know the answer right but kind of a general timeline and so you know when should we have a facilities advisory committee right which is so important right at what point should we go out for uh you know a survey with respect to you know the bond itself you know not just you know different programs and it doesn't have to be detailed because we may need a uh an expert right to help us do it the right way right i mean it's one thing for us to think we

147know it but there are people who do it it's their job yeah so for me pennywise pound foolish right i mean if we need to hire somebody to make sure we do it right right mm-hmm then um you know i don't know if one school board member i i think it would be important to get that kind of input but so i i guess you know for that part of it and that's the right facilities the bond part of it but there's still i think you know the bigger overarching question for all of us which is you know at what point and what decision do we respect the present future my recommendation to the board is that we uh continue the planning with our principals because that's going to be our lifeline we need to

148do something to stabilize and possibly grow our enrollment and that to me is is very urgent and so the principals are meeting with the executive team every other friday and we're going to continue to do that until we have something tangible that we can present to the board of education but i think we have to know what is possible in terms of articulated pathways of learning and that's what we're exploring at that level currently if we can come up with um innovative ideas and and the survey the public on whether or not those ideas are of interest to them um whether or not the board feels that it is worth exploring um on that level then then we can go forward with surveying um and then the board can make decisions based on the results

149of that survey in terms of the direction that we go in i will say i know i already got it like four surveys at the high school this week around all these different things so i know they're already working yes you know one of the other things when we're talking about enrollment is something that i think may have been mentioned in a previous board meeting is the idea of a school within a school a distance learning academy if a distance learning academy was a viable source of increasing enrollment because it could bring inter-district transfers from all over the state of california through a distance learning academy um that solves potentially a lot of issues it also is not in uh dependent upon facilities um it's dependent more upon infrastructure with i.t and so on um

150so that may be one of the options that are looked at as far as increasing enrollment um and and finding out really what the actual cost is of that for educating a uh a student in a high quality level of education compared to the ada that's coming in for that student and that is one of the things that we are looking at and and researching and hope to bring you know information back to the board on that it's a school within a school model but it's all virtual the only thing that we're concerned about and i think one of you as board members brought this up um you know there's pros and cons everything that we come up with um but you know we don't what we wouldn't want to do with a a virtual

151academy is to pull kids away from on-campus learning and into a virtual experience because then we may end up having to write close to school or something like that which we would not want to do so there's pros and cons to everything that we are studying but yes mr clackey if we can pull kids from out of state or you know up and down the state of california and enroll them in a san marino virtual academy um that may be amazing i don't know we have to really vet all of these things out yeah i think it's i think it's an option there's every definitely potential pluses potential minuses um and and we can never fully predict the future i think as forward president ryan was pointing out earlier movement is not necessarily done and

152we don't know when it will be done and um and if that's the case if we have students that are going to be more comfortable in a distance learning environment as opposed to an on-campus environment it may not be that we're necessarily pulling them off of our campus we're pulling them back into our district because if these students are going to say i will not be doing in-person learning i will be searching for an alternative that's distance learning then that's where they're you're potentially losing and your enrollment's going down so yes there may be a shift but does it actually keep them in the district it's not that you're pushing them one way or the other as far as within the district you're pushing them into the district yes there's a lot of different ways

153to look at we're going to study all those issues and bring information back and i think it's important that we explore every avenue yeah absolutely yeah so i think that's really important yeah um and i don't mean to yeah no way but we still still have business but i think this is very it was very good discussion so thank you ms john for bringing it up um you have this list as an action item and then later on information discussion action so um yep what what are you asking of me to do here specifically we are asking the board to take action on the adoption of the assignment of the 2122 projected unrestricted ending balances that's that one um sheet that you asked a lot of questions on can you pull it back up steve

154thank you number six page 16 or slide 16. i'm not sure it actually has a page number on it yeah there you go perfect there it is thank you and keeping in mind that this can change and um you know we will be bringing the first interim back to you in december for your consideration i'm sorry i just want to be perfectly clear so you want us to approve this particular piece of paper yes prove it on the grounds that well we're establishing um [Music] oh is this the right one because this is ending oh yes i'm sorry i'm not looking at the right one but the right one's up there yes so we we're asking for the board to approve um us moving two thousand dollar i mean two million dollars into the assigned

155future cash flow so we're moving that into fund 17 um and the uh future stabilization fund um 2.7 million would be moved into a stabilization fund and uh approval of um three years of cop future payments that we're setting aside and uh putting aside 2.5 million dollars for um our anticipated declining enrollment okay so i want to be perfectly clear right crystal clear it's not this entire document you want us to it's not the entire um no it is not the entire presentation it's the assigned so for example we're going to take assigned future cash flow are we talking about two million dollars for a three year projection or two million dollars for just 20 21 22. yes okay so that's one then assign future stable stabilization is that only for 20 21 22 or

156for three years out okay then assign cop future payments is that for three years out or is just yet one year three years out it's about five hundred thousand dollars a year that's for three years worth of payments but it's asking for the assignment for 2122. 1.5 million but so is it for 2122 or is it for 2223 and 23 24. we're set go ahead yes so it's only for 2122. that's i just want to make clear yeah okay and then assign declining enrollment it's 2.5 million dollars 21 or the other 22-23 okay so for all of these assignments it's simply only for the 20 21 21 20 21 22 year right it's not a three-year projection that we're agreeing to it's just for this year right on that note are we actually agreeing to

157make a 1.5 million dollar payment we are just so what we what we're being asked to approve is the assignation of the future cash flow for 2 million future stabilization for 2.7 cop future payment 1.5 declining enrollment 2.5 only for the years of and this is essentially just for budgeting purposes yes okay thank you because we are assigning the ending balance according to these funds for 2122. okay but by the way for it will just approve for the assigned cop payment [Music] address for the 2122 so we don't have to okay for the interest right i think that the the last one is a 21-22 yes but the interest right no all of it is almost all of it is interest right now but what vangee's saying is that the donor uh committed to two

158million dollars and so uh the remaining balance that the donor will pay is about 367 000 which is less than yeah the amount we're going to owe for 2122 which will be upwards of 400 000. so we will need to pay the difference so so the where the difference between one point five to four hundred thousand budgeted right yeah yeah so that's separate from this this is on business this is money that we're asking um the board to allow us to budget to make three uh separate cop payments for three years out if that's what we what we want to use it for right because no no no no that yeah we're taking the ending back not every year it's not going to be for every year right but putting 1.5 million so this should

159be 500 not one point no because we're gonna it's three payments worth and and each payment is 500 000. every year right well i know but we're you're telling us that every year there's going to be another one point another three five hundred dollars that's just carrying over the assignment that's not actually doing the action we're not showing you money spent so that's what i guess the confusion is for me right thank you mr chang because i too is going to ask that question right so i just want to be crystal clear the 1.5 million is over and above what the private donor has already agreed to pay in terms of the remaining amount right and the remaining amount that private donor is going to pay for this 20 21 22 year is about 300

160000 or 400 then three something so this 1.5 is above and beyond but then there's my next question which is and again i am not uh you know this is your expertise not mine but as an individual um i don't understand if it's if it's a 1.5 million dollars and the debt is 500 000 per year why are we doing 1.5 1.5 1.5 it's so if this is not actual expense it's sort of like the three percent for economic reserve we're holding it if we need to use it we can but this is just basically a placeholder for those dollars and we're assigning our balance to goldman sachs so that that's a placeholder for three years though then correct that's correct so then wouldn't it be 1.5 in 2122 and then zero and zero well

161that's assuming that we're not going to actually take the action and move it in 2122 we're just assigning it right now we're not actually going to make those payments this year we're just we've designated part of our balance to be used for that so we're not talking about putting those towards the principle these are just think of it as setting a reserve setting up a reserve to be used for that purpose and you're doing that in this year right and you can use it if we had to make a payment from this account in then that that would go down to one million right and then in 22 or 23 24 it would go down to 500 000 if we're using it that way but we may move money around because a budget is a

162living breathing document and sometimes if you have enough enrollment and you have enough revenue you may not need to draw on this next year but you have it there so that you can budget for you can have three years worth of cop payments if you need to use it from this account it's like a reserve i understand that it's a reserve right it shouldn't be reducing the total not unless you are for sure knowing that you're going to make a payment from that you're just assigning that you're just putting it you know yeah in a savings account yes and maybe it'll get used maybe it won't yes but it's tied up yes right just like we're not going to use right um we're not going to dip into that future cash flow money that two

163million dollars unless we have some emergency right but we're going to try to build that up no and i understand right it's like a a savings account right or whatever right i i get that concept but um even if we use that as a concept the way i look at it and i'm glad you explained it to me but when i look at this i think that it's going to be 1.5 million dollars for work i have a savings account for 1.5 million right 20 21 and then 2022 we're going to add another 1.5 million dollars in our savings account it's the same 1.5 carrying over can i ask can i say i think the reason why is because this deals with balances not deposits correct so the balance would be 1.5 and as long

164as it's not added to or spent the balance will continue to remain at 1.5 we're not adding we're not depositing 1.5 every year that's right we're putting 1.5 in and the balance will remain that amount yep and it's the ending balance in that button here's the question that i have we are talking about taking 10 million of our budget and assigning it to lots of different savings accounts yes and therefore saying that money is tied up and no longer available for other things right yes so the question i have is what other things might we need to consider that we need the money for that this is now going to be saying sorry we don't have that 10 million the board can always make adjustments this is not locked in forever more if you need

165money for something you can the board can tell us that you you know we can come to you and and you can make that change so this is not like a contract that you sign off on that is um you know permanent a permanent uh decision the board has the ability to approve um you know changes to the budget so we're yeah but i mean we're trying to to make um to create a plan b for all of these things that we did not have before and we were criticized before for not having um and it's really critical that we have money right to support um if if the school's foundation can't make their annual commitment or if um because we count on that and we budget it and if it's not there you know

166oh my gosh now we have a two million dollar gap right what if measure r fails what if you know and measure r isn't coming up until 2025 we have time for that but the point is we have to over time build up these funds to be able to have a sense of security so that you're not going to the public with your handout every single time you know something happens to disrupt our our revenue i i understand my concern though is there are going to be things that are going to be popping up where there may be discussions where people are saying how much money do we have available to do a certain type of thing and so is the response going to be well there's 10 million dollars less of that money because

167we've done this uh and so therefore it's not available for the discussion that's being had right now so i think mr kalaki has a really good point but um and i'm so glad we did this because all of this because you know it was a little confusing i don't know if my point is an open session issue or a closed session i think it's a true session and that's and if it is then i think that we should wait on this until we have a closed session issue discussion and to me you know that that's a possibility but for me what i was going to say is it was confusing because we're talking about 22 23 24 as opposed to just if you had just given us this year right i could have understood it

168a little better and it's it's my fault right because i am not an accountant you know obviously i don't know my number so so i my apologize reason for um uh wanting to my my reason for for doing it is because it is you know just because we budgeted for one purpose now doesn't mean that we can't change it later it's only for budgeting it's only like a a placeholder right and you know if in the futures you say which i agree right if someone says well you know we've got this great program i don't know i'm making it up right for two million dollars you know we would come back to you guys and say hey listen you know where in the budget can we take it out right so isn't that the issue

169so that would be um uh uh okay so uh so anyway so um so for me i i you know i'm i'm okay i'm just saying we have to do it on a vote but this is something you can change at any time this doesn't lock you in um if if needs arise we can revisit it i i just think if it's going to potentially affect other things in their um then i think well let me ask you this is there some urgency that this be voted on tonight there is for us because we we really need to get this done so we can move on to the next phase of budgeting it's really important is that it's required that the board take action if you're going to assign the balances if we don't otherwise

170it drops down to undesignated the entire mass that we have now is there something is there something that happens in the next two weeks that that creates a problem yes yes yeah i mean we really need to get this done um yes i think that we it sounds as though we because of the way the budget calendar works we're sort of locked into having to give you the opportunity to move on the next steps if we don't make a decision tonight then we sort of box ourselves in to helping get another special meeting which i'm not even sure if we technically can for budget approvals i don't think we actually can well that's what i don't know yeah so i think we are on a little bit of a time clock but what we are

171ultimately going to be able to do is have another crack at finalizing this is our budget this just allows you to move forward and developing the budget yes yes okay yes and we have to make sure that we have these money set aside in a way that's going to be responsible which is what we talked about earlier and then and i think i did i ran through the numbers and i figured out why we were getting confused because we thought we were putting money aside each year on top of but now i ran in and i was like oh i get it now that's why my husband again balanced the checkpoint i'm so not allowed to balance a checkbook and this is why i'm so sorry so sorry so thank you um so i don't

172i think what's the timeline i think that we need to do it right um i would recommend that we anyway we need to should we what what would be what do you think my question is what is the timeline well if we back ourselves into it we have a december and then we only have one waiting in november and we have to make budget meetings before then so right so i don't think we have time but we will have another crack at all of we don't have time in the next two weeks because they have to develop the budget they can't develop the budget when's the budget due well the budget for this year has already been approved by the board and since the county so it's not this is not changing the budget necessarily

173other than a assigning the ending balance projections right that's all we're doing that's all we're asking to do it's not a permanent thing you can change it later if you want to um so president ryan and mr kalaki if you don't mind we can still have discussion but i'm going to make a motion to approve the assigned figures for this year 2021-22 all right do i have a second a second all right thank you mrs chad thank you mrs chung uh roll call vote uh mrs jack hi mrs chung aye mr chang aye mr klocky um i don't feel comfortable voting i tonight on this issue so nay all right mrs ryan i student board member all right motion passes it's a 4-1 thank you next we have 13b parcel tax accountability report 20 20

17421. uh pearl yeah so this is an annual report that we bring forward to you uh for your approval this is the accountability of the parcel tax funds for measure r and e it gives the allocation on how these funds were expended this is a report that includes both measure r and measure e and it lists all the different positions that are funded through these two parts of paths any questions this is also a discussion action item i make a motion to pass through to approve the reference okay thank you mrs jack thank you mr chang roll call vote mr kalaki hi mr chang hi mrs chong i but there was one typo h4 sorry i should have looked at it like four hundred times so i'm sorry which page on page the oh i'm

175sorry this is the developer one nope sorry i'm sorry my mistake oh good heads up though sorry sorry um hi mrs jack hi mrs ryan i student board member motion passes um now it's 13 c developer fee report 20 20 21 yes so in cohort in accordance with the government code 66006 and 6600 the district is filing a just developer review report with the board this report discloses how much was collected in developer fees as well as how those funds were spent in the 2021 year and this also gives a history of how the monies were spent for the last five years and again this is for your approval for tonight we had so there was one typo okay yeah so on g where it said loans made in the 2010-21 fiscal year i assume

176that's supposed to be 20 20 21 fiscal year quick catch i don't think it's there's an 11-year fiscal year yeah yeah right um and then i did have a question and i don't know again if you're going to know the answer to this so i apologize i ask you a lot of questions about that um on page six uh residential fees were consistently higher than what we saw in 2020 21. any thoughts on what that was about and what we can anticipate in the future okay so in 1920 the residential fees were 175 and then you're asking the difference of the going down to 80 000 i this only tells me that during the covered year people weren't re remodeling their homes or building homes during this period of time and those fees come in

177only when people are expanding their home or they're building new homes and construction probably came to a halt during that time is my guess and hopefully um i don't know if it'll happen this year but maybe next year we'll see uh it going back up i guess everyone was expanding their outdoor living space yeah okay and buying my new couches okay so it's working right yeah that's true you couldn't even get your permits anyway so yeah and we just don't know what we're looking at in the future then right and so this uh generally it's for um building above 500 square feet or more so people are if they're doing construction they're doing it under 500. so what about conversions of adus then over 500 would we see developer fee returns on that on what

178what i don't know i don't think she's changed that's not a question for pearl again sorry sorry i'm well i think this issue we need to check the city yeah yes adu we also gave them money so there was a bill passed that um allows a rezoning right of single-family housing to provide you know duplexes i believe um on a single property so if you sell your house in san marino somebody buys it they can build a duplex so that that again would be um i don't know what the city requires in terms of uh their requirements so um it just depends they're actually the ones that are collecting the developer fees for us so which is interesting and different right yeah it's that that that was the first time for me usually a school

179district collects its own development yeah so that was a little different when i heard that right that's how we do it here yeah so all right with the amendment to the date um if this is an action item i move to approve the developer fee report thank you mrs chong thank you mr chang roll call mrs jack aye mrs chung hi mr chang aye mr kalaki hi mrs ryan i student board member thank you the motion has passed boards superintendent discussion items you need to find a how many convertible is that including or excluding mine um excluding okay excluding okay sorry um included oh okay okay okay we'll leave it to yeah all right we'll send down and i'll call her are we gonna have to resort to pick up truck beds maybe bales of

180hay yes or anything else all right so the meeting is adjourned okay so you guys know that i'm driving the president right yes okay okay okay perfect thank you so much