2025-03-19 Board Meeting

001Good evening. The March 19th, 2025 meeting of the San Monteo County Board of Education will come to order. As is our practice, this meeting will be recorded. Um, I note that Superintendent McGee is joining us remotely this evening. Uh, the board provides remote access for members of the public and welcomes community members joining in person and remotely. The board is following the requirements of Assembly Bill AB2449, which enables remote participation by board members only under specific circumstances. Uh, would board member Alvaro like to speak at this time? Okay. She's that first. Okay, thanks. Now that I'm logged in, I can um yeah, I'm not going to make it over tonight. I've been fighting migraines for a couple of days and I'm just going to participate from here and do the best I can and there's

002no one in the room with me at all. Thank you, Trusty Alvaro. Is there a motion to approve board member Alvaro's remote attendance this evening? So move. Is there a second? Second. Thank you. There is a motion to approve board member Alvaro's remote attendance this evening made by Trustee Gerard and a second by Trusty Banini. Is there any further discussion? May I please have a roll call vote? Miss Alvaro I. Miss Benini I. Miss Gerard I. Miss Love I. Mr. O'Neal I. Mr. Torres I. Uh the motion passes with a vote of 6-0 and the board has approved board member Alvaro's remote attendance this evening. Uh we use simultaneous interpretation in Spanish for those attending virtually through the end of public comment. Translation will continue further into the meeting if people are utilizing the channel.

003Thank you to to our interpreters Anna Cruz and Kimberly Larios for joining us remotely. Uh for meeting attendees wishing to access the Spanish translation channel on Zoom, please click on the interpretation button on the menu bar. We ask all speakers to be mindful of the Spanish interpretation and speak slowly and clearly. Um I ask board members to speak directly into the microphone and remind speakers wearing masks to remove their masks when speaking in order to be clearly heard by all attendees. For item 1B, we have the approval of the agenda. Is there a motion to approve the agenda? Second. Thank you. Uh, there is a motion to approve the agenda made by Trustee O'Neal and a second by Trustee Gerard. Is there any further discussion? May I please have a roll call vote? Miss Alvaro.

004I. Miss Benini. I. Miss Gerard. I. Miss Love. I. Mr. O'Neal. I. Mr. Torres. I the motion passes with a vote of 6 and the agenda for tonight's meeting has been approved. Item two is public comment. Guidelines for public comment are available on the SMCE website and in board docs as well as on the table outside the boardroom in both English and Spanish. If there are speakers who require Spanish interpretation, our interpreters, Miss Cruz and Miss Ldios, will interpret following each speaker's comments. At this time, members of the public may provide comment for topics not included on the board agenda. The County Board of Education does not act upon any matter that has not been agendaized except under limited circumstances as permitted by law. It is the policy of the county board to refer matters

005raised in this forum to the superintendent for investigation and or action were appropriate. Superintendent McGee, do we have any comments submitted prior to the meeting? We did not. Thank you. Uh speakers are also invited to make live comment and have three minutes to speak. The board executive assistant Jennifer Pererna will keep the time and advise when the speaker has 30 seconds left. Please make sure to keep within the time limits uh to make a comment over Zoom. Members of the public may use the raise hand feature. Instructions for using this feature are provided as an attachment in the board packet. Once the hand is raised, please wait to be acknowledged by Superintendent McGee. Superintendent McGee, are there any members of the public attending remotely who wish to make a comment at this time? We have

006uh one hand raised Janice Pelazari. Um to Jen Pera, I don't have co-host uh access right this minute, so I don't have any way to move Janice over or unmute her. There we go. Thank you for doing it on your end. Um, good evening, President Torres and board trustees and Superintendent McGee. I'm going to start off with our prayer and our thoughts are with you and hoping you're going to recover really fast, Miss McGee. Uh, Superintendent McGee, I have a lot to say and I'm sorry to the bilingual uh translators because I'm going to talk fast tonight. Um, first I want to start with the JJDCC's report. As I read it, I found very a lot of mistakes in it. Um, and I'm hoping the board actually knows us so they know where the mistakes

007are, but I'm just going to point out a couple. We have had a a PE teacher for the last two years. Yes, we haven't had a principal, but our directors have stepped in full first um to help take care of that situation even though it wasn't their jobs. Um I'm going to now go back and say I'm going to give a shout out to Christina Deleó. I've been trying to talk her into coming back to court community, but she really wants to stay at K12. So, I told her I would never mention her name again. Um, I also am going to put something out. We have two prior pareducators, one that has one more year with Jefferson, and I'm hoping we can steal them from him and bring them to court because he's a great

008person, knows the kids, and that is off. I I am speaking out of turn here because I haven't brought this to my own people, but I found out tonight. So, I want to put it in your minds that we have two peer educators, one working at Sequoia, one uh that owes Jefferson one more year, and I really want to get him because he knows our kids. Lastly, um we've had or I want to recognize uh the court community staff and also uh he's not principal Jesus. He's Dr. Jesus, who was our director, who chose to step into the position. Um, this week we've had a lot of changes and we've all kind of jumped into place to help out and support the program. Um, he's had to make a lot of difficult situations this week

009and I know not all of my members are okay with it, but I need to recognize that he did make decisions that are best for the program. Okay. Um, I also want to highlight all the staff at Hillrest who have been taking on extra duties in classrooms. We even had our counselor and our school psychologist teaching classes this week to cover the holes that were unexpected in our schedules. And I'm proud to be a part of the staff at community and at Hillrest. Um, so I just want to say that and I wanted to actually start with thank you board and it was Miss Love and Mr. O'Neal. Sorry, I had to I got mic in my head. And I know I have to say, Trusty O'Neal, thank you for coming and visiting us. I

010know it wasn't really our our regular kind of day, but we always appreciate when the board comes to visit us. So, thank you. Miss Pelazari, before you leave, I do think uh uh Miss Alvaro was part of that school visit as well. Sorry, Miss Alvaro, because I gave you the biggest hug. So, I'm really thank you, Superintendent McGee, for reminding me of that and I shouldn't have even missed that, okay? But I really appreciate all the trustees that came to visit us and Alvar, you know, I love you the most. Not to say anything bad about the other two. Thank you. Thank you. Members of the public may also provide live comment in person. Superintendent McGee, are there any submitted cards? I do not believe there are any submitted cards tonight. Thank you. A public

011comment addressing a specific agenda item will be heard after the board's questions, comments, and discussion on the item. If members of the public wish to speak to a specific agenda item, uh, please use the raise hand feature when the item is announced or if in person, submit a card in advance of the item. For item 3A, we have the March 2025 employee of the month, Natasha Dennis, executive assistant 3 confidential educational services division. Will Natasha please join me in the middle of the room. So exciting. Um, so each month the board and superintendent recognize an employee for providing outstanding service. For the month of March, we recognize Natasha Dennis, executive assistant 3, confidential educational services division. So Natasha joined the county office in May 2006 as a school administrative assistant, too. Along her journey, she

012has worn many hats serving as support services technician, administrative assistant two, admin administrative assistant three, and executive assistant. And she has excelled in the role of executive assistant 3 confidential since November of 2022. Is that a co year? I think so, right? Oh, wow. Okay. According to her team, Natasha has an extraordinary ability to coordinate and manage multiple highstake duties seamlessly. Her role often involves managing critical information and liazing between v various agencies including the California Department of Education and her efficiency and effectiveness in these tasks is remarkable. Natasha meticulous meticulous attention to detail especially regarding sensitive data collection and an and analysis is invaluable. Her diligence in preparing comprehensive and accurate reports ensures that the educational services division always meets accountability requirements with reliable and precise information. Always willing to assist her co-workers with

013her extensive knowledge and expertise. Natasha's readiness to share new information and historical knowledge fosters a collaborative and well-informed work environment. Leading with humility and respect, Natasha embodies the qualities of an outstanding leader. She is a customer serviceoriented and customer service oriented and ensures that everyone she interacts with feels valued and respected. Recently, Natasha has been instrumental in coordinating and leading the updating and development of standard operating procedures at the county office and her efforts have significantly improved operations. She is always on the lookout for innovative ways to enhance her processes and systems and readily embraces new technologies, including artificial intelligence tools to drive improvements and keep the county office at the cutting edge. Despite having a very busy schedule, sounds very busy. Um, Natasha consistently goes above and beyond expectations in supporting her direct supervisors.

014Whether it's staying late to help prepare important reports, anticipating needs before request, foreseeing logistics, or offering to step in and take an additional duty, Natasha ensures that she supports everyone and they are set up for success. In summary, Natasha is highly respected by her peers and SMCE at large. Her leadership, professional demeanor, exceptional skills, and dedication to continuous improvement make her an invaluable asset to the team, and she has significantly contributed to the county offic's success. We are proud of our county office of education staff and are pleased to recognize Natasha Dennis for her outstanding work. Congratulations to Natasha for being named employee of the month for March of 2020. Would you like to say a few words? Good evening, board president Torres, members of the board, and superintendent McGee. Thank you very much for

015this special recognition. After almost 19 years with SMCEE, I've had the chance to work in various positions and programs and learn from so many amazing people. I'm very grateful for all of the opportunities I've had along the way. I want to give a shout out to my colleagues and friends for the constant collaboration, encouragement, and for making my workday so much more enjoyable. I am proud to work with such an amazing group of people who are always ready to offer advice, lend a hand, and celebrate each other's successes. I would like to give a special thanks to Chris and Marco for their guidance, trust, and encouragement. Your leadership and belief in me have played such a big part in my growth and have motivated me to always do my best. I'm truly grateful for your

016support. Okay, for item 4 A, we have the introduction of Hector Kamacho Jr., Executive Director Equity, Social Justice, and Inclusion, Office of the Superintendent. Executive Director Kamacho. Good evening, board president Torres, members of the board, and Superintendent McGee. Uh my name is Hector Kamacho. It's pleasure to meet you. Uh I just completed my second month in the role of uh executive director equity, social justice, and inclusion here at the county office of education. Um, in preparing for tonight's remarks, I I still recall those first conversations that we had about the creation of this position. Um, it was in a time of tremendous unrest, um, division and calls for justice really. Um, and it was in that time of lockdowns and, uh, racial reckoning and, um, orange skies. Um it was it was at that time

017that this office decided they were going to double down on the work of seeing every student and um making that commitment to this work in that time was so moving to me. Um and then filling it with someone as tremendous as Nami Clay to lead that work in the first days was inspiring. Um and so to take on that work now is is really a true honor. And I know that I might know some of you from the past so maybe you don't know about my professional career and how I got here. Um, I started right out of high school as a PAR professional. Um, I was a bilingual instructional aid and my primary placement was in the math class. And I share the story with a lot of individuals because my job as a

018parah and why I valued paras and all classified staff so much is um there was a very lovely lovely teacher in the front of the room who was a very very kind person and who really cared for her students and their progress. She would deliver her lesson for 20 minutes. Um, and then it was at that point that I started my clock and I had 40 minutes to deliver the same lesson 25 times in Spanish. And it was in that first job that I started to see that this system needs a little work, right? Um, our paras run lots of classrooms and that happens across our county. It happens across the state, happens everywhere. And it inspired me to want to continue my credentiing. Challenge was I didn't have that background in how to get

019to a college degree and a credential. And in the end, it took me nine years and about $150,000 in debt to get my own classroom and my credential. Uh my first job out of college was as essentially a dean of students at uh Redwood Continuation High School here in Redwood City. So that was also pretty eye openening before I then moved on to menaththerton where I served as a teacher and adviser and then moved on to Kinata Middle College as a academic adviser and teacher and then finally made my move into school counseling and uh administration. What was interesting about administration was um I was asked to become an administrator because it was in the midst of um a suicide cluster that was happening here in the south in the South Bay. And my principal

020said, "We need to do something. We cannot let our school be affected by this." And so that was my first opportunity to really build teams that were really centered on whole child education and to provide proactive tools for us to be able to make our children all feel seen and heard and understood. that was all equity based work and that was happening way before many many people were using that term. Um and that that position moved into um a chief dire uh equity officer over um leading the work for five years in that position before I moved into higher education to do teacher uh shortage work. And by the by my part-time job was school board. And so things kind of just naturally kind of led this way to really be able to really dig

021in on this work. And I'm just super honored to have been able to spend so much time in the community and in our school communities doing this work. And I'm excited to work with my colleagues here and with the board to um just further advance this mission of every child, every um every student, every educator, every school. That's just what I really believe in my heart. So thank you so much for the time. Welcome. Nice to meet you. Um, for item 4B, we have the introduction of Ian Bane, executive director, strategy and communications, office of the superintendent, executive director Bane. Thank you, board president Torres, members of the board, and superintendent McGee. My name is Ian Bane, and I'm proud to join SMCEE as executive director strategy and communications. I've followed the office of uh

022for many years during my nearly two decades of service as a member of the Riverwood City Council and I have great respect for the work that you do. In my role as mayor and council member, I worked hard to represent communities that had traditionally been marginalized. I helped a group of low-income residents negotiate with their landlord when they were facing eviction. I led the effort to improve city services to areas that had uh been neglected for many years. I drove the initiative, for example, to underground utilities and improve streetscaping on middlefield. I regularly worked with officials at the school district, the Redwood City School District, the Belmont Redwood Shores School District, and the Sequoia Union High School District on various projects, most recently voting to approve a workforce housing project with the RCSD uh district

023at the headquarters on Bradford Street. Additionally, I spearheaded the city's environmental efforts and served as the chair of the first environmental initiatives committee. We developed the city's first climate action plan, installed solar panels on city buildings, and converted street lights to LED, which in addition to greatly reducing great house greenhouse gas emissions, save taxpayers more than half a million dollars. I was one of the founding board members of Peninsula Clean Energy and uh as a matter of fact, we met here several times right here in this room before PCE got its headquarters over on Woodside Road. And I served on that board for more than five years. until I retired from the council. Uh in addition to that, I also had a professional background where I worked primarily for technology companies driving strategy and communications

024there. Um specializing or I should say with an emphasis on impactful messaging and storytelling. I can already tell here that SMCE has some great stories to tell and I want to tell our community and the world about all the great work we're doing. Um, I also, this wasn't in my script, but you can tell I wrote down my comments. I also serve on several nonprofit boards, including Hip Housing, Magical Bridge, and Green Foothills, where I serve on the strategy, strategic plan committees, and communications committees for those as well. I joined SMCE because I care deeply about our community and I want to be part of an organization that plays such an essential role in making sure that every child, regardless of background, gets the education they deserve. I look forward to working with my SMCE

025team and each of you to advance the goals in our strategic plan. I'm excited about the work ahead, especially in these times where public education is under attack. There's no better time than now for me to have this opportunity to work in the service of public education. And I thank you for this opportunity. Thank you and welcome. Um, for item 5A, is there a motion to approve the minutes of the March 5th, 2025 regular board meeting as presented? So move. Is there a second? Thank you. There is a motion to approve the minutes of the March 5th, 2025 regular board meeting made by Trusty Gerard and a second by Trustee O'Neal. Is there any further discussion? May I please have a roll call vote? Miss Alvaro, I. Miss Benini, I. Miss Gerard, I. Miss Love

026I. Mr. O'Neal I. Mr. Torres I. The motion passes with a vote of 6 and the minutes of the March 5th, 2025 regular board meeting have been approved. Item six is the consent agenda. The consent agenda is not debatable and requires a unanimous vote for passage. An item may be removed from the consent agenda and placed on the regular order of business for separate discussion and action if any member of the board, the superintendent or the public so requests. Is there a motion to approve the consent agenda? So, is there a second? Second. Thank you. Um, there is a motion to approve the consent agenda made by Trustee Alvaro, right? And a second by trustee Gerard. Is there any further discussion? May I please have a roll call vote? Miss Alvaro, I. Miss Manini, I.

027Miss Gerard, I. Miss Love, I. Mr. O'Neal, I. Mr. Torres, I. The motion passes with a vote of 6 and the consent agenda has been approved. For item 7A, Dr. Becky Stefen, coordinator, school safety and student supports, will provide a report on countywide support for the 2024 2025 comprehensive school safety plans. Well, we have a slide deck that will be coming up, but good evening, board president Torres, members of the board, and superintendent McGee. My name is Becky Stefen, coordinator of school safety and student supports, and it's a pleasure to be here this evening to present on the comprehensive school safety plans and countywide update. Um, and I am going to refer closely to my notes to make sure that I'm not missing any key points. There we go. So, the CDE requires all districts

028and sites K12, both public and charter, to submit a safety plan each year. And the plan has two parts. Part one, that's public, and part two that's non-public, which is also known as tactical. And districts with an enrollment of less than 251 may submit one plan for their district. and larger districts must submit a plan part one and two for each site. The CDE does provide a compliance checklist for guidance. That's what you see on the left. And school districts are able to include their own information and policies. And they can update the plan as needed. Sites must keep a copy of the public plan available for public viewing. and the CDE must be notified if a district doesn't comply with the outlined requirements. So, two years ago, Chris Shouse, associate superintendent, and Mason Hendricks,

029manager of school safety and risk prevention, created templates um for part one and two with fillable sections that were then uploaded into DTS, which is doc tracking system. and it was for it's for districts to use. The screenshots that you see on the right are snapshots of what districts see in the DTS portal. There's a template for each part, part one and two. They complete the information, they fill it out, and it's in their district portal. And then once that's done, then they upload their plans into the county office portal. And that's where we begin to review. Last year, samples of the submitted plans were selected for review for completion and compliance. This year, both part one and part two site plans that were submitted into DTS were reviewed and recommended edits for compliance were

030then emailed to districts. For most of the suggested um compliance edits, the recommendations were minor um but necessary. So once districts use the template in DTS, what's really nice about it is that it rolls over each year. So then all they're having to do is do updates or additions. They don't have to um start from scratch. And though other county offices of education don't review the safety plans, we do to demonstrate our commitment to school safety as we are known for the coalition and we continue to seek out ways to add value to support our school districts. There are two key dates that guide our work. October 15th and March 1st. March 1st, that's when the law requires that each school update and adopt its plan annually. It requires that the school district or county

031office of ed approve the plans, but it does not specify a date by which the safety plan must be approved by the district. And then October 15th is what I shared that if they don't um sub submit a plan then the CDE needs to be notified. The timeline that you see on the right is it outlines the process that we followed this year. The nonbolded dates are flexible. We determine those and the bolded dates as we just reviewed are not flexible. Those are determined by the CDE. This year, the districts were asked to submit their plans by October 15th rather than March 1st. And the reason for that is so that we're operating as close to the beginning of the school year as possible. And it gives us an opportunity to review and provide feedback.

032From January to March, that's when we're reviewing any edited resubmissions and we're providing guidance to districts as needed. In late May, I'll be providing training to prepare districts for the development of next year's plans. So, we're moving up that date a little sooner to give them additional time. So, for district participation in 2023 24, 18 districts opted to submit their safety plans into DTS with 123 plans submitted. And then this year we have a nice positive increase in the number of districts that chose um because it's not a requirement, but they chose to upload their safety plans for us to be able to review. And there were 23 districts participating and 179 part one and part two plans submitted. And what's nice about it as well that by having them submit their plans, we're able

033to see consistency. were able to see the level of compliance that is used and whether or not they're actually using the tool. 15 of the 20 districts final plans were verified with us and the other five districts submitted directly to their school board for final review and board approval. And then two districts are going to submit after board approval. And then this slide represents charter school participation. We saw a nice increase from five to seven schools participating this year. And the three of the six charter schools that did not, they don't use DTS. They have their own internal system for review because they have many schools um across a variety of areas. So, I'm really looking forward to continuing to building relationships with districts and charter schools to see how we can best support them.

034So in order for us to track and internally of the progress and of our own review, we created an internal tool that you see on the left. And it noted three areas. If districts chose to submit plans, if uh what stage of review we were in, so are we complete? Did we not start yet? Are we in progress? Did we ask for any edits? And then whether or not their plans are in compliance. And as we know each several districts have multiple sites. So what you see on the right is then a site checklist. So every single site that submitted a plan we used the CDE main checklist and used it as guidance for every single plan that we read. And we are pretty excited because 100% of the 179 part one and part two

035plans were reviewed. This year's review focused on compliance. In subsequent years, we're going to do more in-depth work with content. I'm expecting next year's review to to go faster um with fewer requested edits because what we learned in the process because we looked at every plan will guide us in the training that we provide for the update in May and to help them with development of next year's plans. And as a result of all of that review, one of the things that we're supporting with is a school safety committee toolkit that's currently in design to be an available resource for districts and it will include some sample meeting agendas and then we have updates each year. Some come from the CD as a requirement and then some we include at the county office of education.

036And the ones that are required um are medical emergency response. So procedures to respond to a medical emergency like a cardiac arrest or other similar life-threatening emergency while on school grounds. And the second one is an instructional continuity plan. So this is a plan to ensure that districts are prepared to respond in the event of a disruption to in-person instruction due to an emergency. and we we received some guidelines, but we received more extensive guidelines right around March 1st that we've been actively moving into geared to um develop some guidance and a template for districts to use if they choose. And then our internal updates, um we have a tsunami hazard response guidance protocol that is currently under review. And our current guidance for inclusive practices um may have additional information added for next year.

037And then ebike guidance is optional as well. Um but it's something that we are gathering information. We were in the research stage of that and um figuring out what districts might need for information to include for that. And that's all things comprehensive school safety plans countywide. I'm happy to answer any questions that you may have. Are there comments or questions from the board? Um I look through the whole packet. What is district DTS mean? So district DTS DTS is dock tracking system. So, uh, DTS is the acronym for doc tracking system and that is the portal that we used, we took our internal templates and this um, the system then creates it. So, it's an easier format for districts to enter their information. So, the district DTS just means it's their their internal portal and

038then COE we call the vault is our portal. Okay. Thank you. Mhm. Trusty Lev, thank you. That was a great presentation. It was nice to hear about all the work that you and uh your colleagues are doing to support districts. And um I just want to say I appreciate that these are always being updated and you have the tsunami new section you're working on and other things. So just thank you. Thank you. Yes, trust. Um coming from the coast there is a concern about like the Cabillo school there's three wings. One wing is not in an initation zone but the other two are and there was and there was another school IBL that walked the entire student body. This is back in December when we had the tsunami warning. walk the entire school body up

039to the high school, you know, crossing over a freeway and everything. Is that going to be addressed in your tsunami um study? Absolutely. Yes. That both um all of the schools have been reviewed and we have created a map of where um which schools would be in which zones and the steps that they to take. So we have been in communication with the department of emergency management in um collaboration with this design. So we will once it's approved then we will be meeting with very specific districts who are in the identified zones so that they know the exact steps to take and then it will be part of our generalwide information that we share um once it's approved um with with all sites. And is there going to be any sort of um methodology because

040in some cases the kids were safer at school than if mom and dad came picked them up and brought them home. They were safer, you know, and one of the issues was the communication to the parents and it and I know that didn't necessarily come from us or the school. it came from Noah or whoever. How is that going to be rectified to figure out the communication to the parents? Absolutely. So, part of the protocol are steps for administrators to take, for staff to take, but we're also going to have in design uh slide decks for for both families and for students so that the information um is is known for every one of the steps and where they where their site is on the map. and what steps that they would follow in an

041event like that. And communication, you know, communication is something that we can always improve on and and we do our best at the county office to support um great communication and we're hoping that the protocol will help to do that. But it almost seems like I know there's Zone Haven at the county and there's the SMC alerts and stuff, but I think in a tsunami case of a tsunami for a parent at a school, it almost has to be hyper local. You know what I mean? Because they might have a kid in middle school and then a kid in an elementary school. So, I mean, I know it's a challenge and I have to admit I don't know the answer. Maybe the director of communications does, but I don't. So, but I think I would

042really that was a major impact for the schools in Pacifica and um the Cabrillo district. I know that. Thank you. Thank you. Thank you. Any other comments or questions? Okay. Um I just have one. Um I'm not sure um if you know which of the charter schools are listed, but I was just wondering if um the one we oversee, the Oxford Day Academy submitted one. So, um that is up for the districts to be able to choose whether or not they they um they submit and so I wouldn't necessarily feel comfortable um sharing their specific name, but we can get that information to you. Okay. Thank you. Um and thank you for all the work to to look through all of them. Absolutely. Appreciate it. Thank you. Um are there any comments from the public?

043Um no hands raised. Thank you. There is no action to take on this item. Um for item 7B, Dr. Jesus Himei Mennez, director of school programs will provide a report on the non-tactical portion of the 2024 2025 comprehensive school safety plans for Sonteo County Office of Education student programs. Director Himenez, thank you and good evening. It is a pleasure to be here tonight to share this information with you. for President Torres, members of the board, and Superintendent McGee. Thank you. As you heard uh from Dr. Stefen, um our comprehensive safety school plans uh have two parts to them. The first part is considered to be non-confidential. That basically means that it's about the school's safety measures and the preparedness. It informs the school community about key safety policies. So when you look at our school

044programs um ACC and Kembell Center, special services, Kenyanos, Gateway and Hillrest, that's what the presentation that I'll be sharing with you. So the contents of the first part have to do with the school profile with the safety strategies and programs, emergency preparedness and response, safe schools, uh environment, communication and collaboration, the annual review and updates. So this is the one part that the public gets to see. The second part of the uh comprehensive school safety plans, this is the confidential part and these are the detailed procedures intended for the school staff, our emergency responders and our collaboration with them and our school side administrators as well as our county administrators. This section is not publicly available to protect sensitive um security measures that we have in place. And again for our programs you have uh

045emergency response protocols, threat assessment and crisis management, student and uh staff safety procedures, the incident reporting and documentation, collaboration with law enforcement and first responders, our recovery also as well of the post crisis support and the annual training and drills for our staff and students which obviously are all crucial. Something I would like to highlight and would like to acknowledge and thank our board and our county leadership uh for our school programs is the fact that these are not required upgrades to our facilities is something that we as a collective community have taken upon to be able to do for our school sites. As you can see the signage with the night lighting and it looks absolutely wonderful and beautiful. If you had the opportunity to visit the sites and to see that uh for

046example a special services traffic assistance we have speed bumps that were able to completely redo the front and make sure that the traffic flow is you know consistent and it helps for the safety of students and staff and the parents both in the morning for drop off and the pickup in the afternoon. Also at our sites the key card readers for all of our doors. If you think about it, it's so much easier for our staff to have the badge like the one I'm wearing with the key card. If they're in case of an emergency, you're not fumbling with keys trying to find out, okay, I have five keys. Which one is the one for this door? You just buzz in, buzz out, you know, go right through. So, it's really that beneficial piece that

047is incredibly important for the safety as well. So, obviously having that is a huge benefit to be able to do that. And also uh in addition to that again not required but we have those notifications that for all visitors and outsiders and all of our programs making sure that they check in with the front office that is obviously very important very crucial um just in the times that we are nowadays. Also something that uh was very specific at the beginning of second semester for gateway it's our PBIS signage. So definitely wanted to make sure that we as a school community definitely define ourselves by being respectful, being responsible and being safe. So again, I think for us is going above and beyond, you know, what is required and really for the benefit of our students

048and our staff and all of our programs. So I thank you for your time. I also would like to at this point the staff is recommending the approval of the part ones for our school programs of our um comprehensive school safety plans. Thank you. Are there any comments or questions from the board? Trusty O'Neal. Um with the card readers, is there backup power that if the power is out the card doors can be annexed? Um that is correct. And actually, we just had an incident where we had a power outage and we were able to do that as well. So, there are generators at the site. Yes. Okay. Thank you. For emergencies. Any other comments or questions? Are there any comments from the public? No hands raised. Thank you. Is there a motion to approve

049the non-tactical portion of the 2024 2025 comprehensive school safety plans for Sonteo County Office of Education student programs? Second. Second. Thank you. Uh there is a motion to approve the non-tactical portion of the 2024 2025 comprehensive school safety plans for San Mo County Office of Education student programs made by Trustee Gerard and a second by Trustee Alvaro. Is there any further discussion? May I please have a roll call vote? Miss Salvaro, I. Miss Benini, I. Mr. Gerard, I. Miss Love I. Mr. O'Neal, I. Mr. Torres, I. The motion passes with a vote of 6 and the non-tactical portion of the 2024 2025 comprehensive school safety plans for Sonteo County Office of Education student programs has been approved. For item 8A, the board will move into close session to hear a report from Dr. Jesus Himenez,

050director of school pro programs on the tactical portion of the 2024 2025 comprehensive school safety plans for Sonteo County Office of Education student programs. Before we move to close session, are there any comments from the public? Um, no hands raised. Thank you. I will join you in close session in just one second. Feels right. for item 9A. The board has returned to open session to report on actions taken in close session. In close session, the tactical portion of the 2024 2025 comprehensive school safety plans for Sanonteo County Office of Education student programs was approved. For item 10A, Kevin Bolta, deputy superintendent, business services division will present on the 2024 2025 second interim financial report. Deputy Superintendent Bolta. Good evening, board president Torres, members of the board, Superintendent McGee. Um, I am presenting the second interim

051for the current fiscal year. We'll kind of jump right into it. We're starting off the report looking at the income statement. And the presentation here as a reminder shows not only the estimated revenue from the local control funding formula, but then we go ahead and put the other outgo at the top line. So that you actually see the amount of really unrestricted funding that we have available to us is that $34.5 million roughly. So just kind of dropping down to the bottom line, we are estimating a change in fund balance positive of 1.78 million. And for the restricted programs, a negative change in fund balance of about [Music] $340,000. So combined a positive change of $1.4 million. So changes from the first interim budget. Uh we have updated the local control funding formula itself. We've

052adjusted our salaries and benefits looking at our positions that we currently have in place or plan to hire for the rest of the fiscal year. We've added some capital outlay expenditures related to a new firewall that was installed um for our network security and we increased the transfer in from our fund 17 in a corresponding amount. So it does not have a change or an impact on the change in fund balance. We looked at our contributions to restricted programs. We were able to reduce those be because we see smaller requirements of contribution of unrestricted dollars in the TAD program, the teacher and administrator development program and the community school partnership program. Our multi-year projection uh we continue to plan for the implementation of the enterprise resource planning software and uh we were able to reduce

053our or we did reduce our local revenue uh for the full impact of not having the Rollins Road lease in place. So uh we do a comparison and actually what we're trying to show here is the natural progression of the budget from original that we adopt in June and then first interim and then second interim. And you can see that we see a small change in increased revenue through the LCFF of about $90,000. And we also see uh an increase in local revenue related to interest income earnings. Uh we're a little pleased that the county treasury is earning a higher rate of return um on our dollars that are maintained at the county treasury. If you look at the certificated classified salaries and benefits, we see reductions in all of those lines at a little

054over $200,000 for each item. And that's uh we would expect that because again at original budget, it's a full budget. Every position is filled as of day one. We know that not every position is filled as we work through the year. We do see changes in staffing. There certainly is a bit of conservatism built into that as well. And then um as we move through the year, we are determining we aren't filling certain positions or somebody was at a higher end of the salary schedule replacing somebody at a lower end of the salary schedule. So we would expect to see some reductions in our what we call our 1,002,000 3,000s which are our salaries and benefit lines. We do see an increase in supplies of over $315,000. But often we see this kind of we

055call it a reclass of planned expenditures from supplies um or from services into supplies. So we do see that $315,000 increase, but we also see a reduction um in the 5,000s or services of over $200,000. You do see an increase in the capital improvements of over 700 $15,000 related to the fire uh firewall I mentioned earlier. And then um we do see reduced cost estimates in our restricted programs as well related to our indirect costs. So as those expenditures are going down, our indirect cost rate is being calculated on a smaller base. So we do see our transfers in we mentioned is going up related to that firewall purchase. Transfers out no change and as a reminder that's really transfers out to our fund 12 or early learning program. And then our contributions uh we

056were able to decrease that as we already mentioned in TAD and our community school partnership program. So just a picture of our uh revenue. You can see that the local control funding formula makes up the largest portion of this at $71 million. But as we showed earlier, you we don't get to keep all of those dollars. Unfortunately, the federal dollars, I know there's a lot of concern and we're certainly monitoring what's happening at the federal level for funding, but for us, we're only receiving a little over a million dollars in federal dollars overall. Uh, state income uh revenue is a little over 10 million and we're seeing our local revenue over 35 35.8 million specifically. And looking at our expenditures, we kind we continue to remind people we're a people business. And so we spend

057um money on salaries for our certificated staff, classified staff, and benefits. And if you kind of add those percentages up, it only looks like maybe we're spending a little over 40% of the budget on people. However, if you um take out that excess property tax number that goes back to the state at 36 million, we as a county office are spending more like 60% of our budget uh directly on people. Uh different than a school district that tends to spend about 85 to almost 90% of its budget on staff and benefits. Uh services represent 21%. We have a small amount going out for capital outlay. And the largest piece um that we always have constrnation over is the excess property taxes that we're sending back to the state at roughly 31%. Uh we provide this

058slide, it's hard to read here, so hopefully you can see it in your uh handout, but this is just a summary of contracts or other services in the 5000s by the manager code. because currently we manage the budget by manager code, not necessarily by resource code. So, um I just note that it doesn't tie out specifically to every line item you might see, but the intent here is to show you how we're spending the dollars in the service areas, those 5,000 object codes for unrestricted programs and for restricted programs. Uh just a couple highlights in that area. Um the service to the board is higher uh because we have an election or had an election in November and we're expecting a bill uh that we have to pay for that election uh of over $750,000

059is the estimate right now. Uh we had tried to reach out to the elections office to get our invoice but they weren't quite ready with it. um for outdoor education. Reminder that is our contract with the Y for um leasing or renting um cap Jones Gulch. Under facilities under the J307 um we have $798,000 there. That is P Gen, garbage storage. And then under the J312, that's our information technology dollars. Um those that's software and our copier lease agreement. And I would also point out that under the J367, which is the ER implementation, the amount you see in there at 2.5 million is related to the current financial system. The new financial system because we've or in essence having to pay for both as we're running the dual systems. And that's actually was originally from

060a budgetary standpoint recorded in a 6,000 object code. Probably should be in a 5,000. Um, so you don't see it, but currently we have that budgeted $2.1 million. um with our new financial system. Okay, we'll move on from that. Just taking a look at the programs that we operate related to Gateway. There is no change in our revenue estimate at this point in time, but we do move dollars between salaries, benefits, and ultimately what we're charging into services. So, we're still planning on spending about $1.35 million on that program. All of that is build back to districts that we serve. Um and then we show the actuals plus incumbrance to date um only representing about a million dollars of expenditures. So we are expecting that we'll probably spend less than that budget and ultimately will

061be reflected in the amount we bill back to the districts. Moving on to Canyon Oaks. Uh budget is just under $600,000. Again, no change in the projection, but we do have movement between salaries, benefits, and services, but rel relatively small amounts. And we have to date spent 560 $516,000 roughly. Moving into court school, Hillrest budget um is $1.2 million. Again, we have movement uh in the budget between salaries and benefits, which does impact what we're planning to spend in books and supplies. So, no change in overall, but actuals and incumbrance as of uh January 31st is almost $1.2 million. So, pretty close. Looking at the my multi-year projection, we have these assumptions. We are expecting continued declining enrollment, although it's quite a bit less than what we saw earlier. We've updated the position control for

062all of our positions. We already mentioned the revenue adjustment for the Rollins Road lease. We use a a step and column increase about 1.5%. We also take into account any savings from retirements. We adjust uh services capital outlay transfers um and again bring up that purchase of that firewall um which really is network security and monitors the traffic on our network. uh stirs rate is consistent. PERS rate does increase slightly over the next two years and we do use a consumer price index number for our 4,000 and 5,000 expenditures. So moving into the itself, we have two presentations here. Again, one which is directly tied to the standardized accounting code structure which is the first one you see. But again, just kind of going to the very bottom line of increases or decreases in fund

063balance. We're projecting positive 1.78 million. This is for unrestricted only in the current year. Next year we're projecting a little less than 1.4 million. And then in the 26 27 year or third year out, we're just under $640,000. Um we'll talk about this a little bit more, but again this does not include full implementation of class and comp study and it does not include u agreements with all bargaining units at this time. Uh but if you do look at the bottom related to our components of fund balance uh we are in a good position uh related to reserves we're able to maintain the state required reserve 3% plus another board reserve amount at 5% and there's still some undesated component at the end of that. The next slide is um if you notice the numbers

064are exactly the same on the bottom line, but it does show that the revenue um from the LCFF is then offset by other outgo which is the amount we send back to the state. So we don't get to keep $70 million. We really are operating more like on $35 million. This is just a a picture of our reserves. Pretty stable and very healthy reserves, I might add. You'll note that in 232 24 that was the first year we had a board reserve amount. It's represented in green. Uh the non-spendable amount um often those are prepaides dollars at the end of the year that are going to be used for services in the next year along with any stores inventory or cash on hand. So budget certifications just as a reminder the positive is we will

065meet our financial obligations in the current year and subsequent two years. A qualified would mean we may not be able to in the current and subsequent two years and the negative we feel we will not be able to meet. We are certainly positive and that is our recommendation. So our conclusions um our revenue estimates show minimal increases from first interim again mainly due to interest earnings. Our expenditures decreased based on meetings with program managers. We think this is really the strength of our budget development. Um that interaction between the people that are responsible for running these programs um who know how to educate students and and the work that we do to kind of give them hopefully good information for them to make decisions. Uh we use one-time dollars. Um, and we just kind of

066have an example specifically in this area. Um, like we've mentioned before, that up upgrade to the network, that's really one time. So, we're taking that out of our fund 17 as a one-time expenditure. Uh, we do have compensation agreements included in this budget and the multi-year for SMCA, for our teachers group. Uh and for CSEA 158, we have the current year settlement of implementing the class and comp study for the current year. Uh which does have an impact in the multi-year projection as well. Uh but there are no pay increases out in the second and third year for 158. We will be negotiating those. Uh we have not reached settlement with 887. Um and we are unrepresented groups um are not represented with any increase in the current year. So those positive changes in fund

067balance um that we think are good when we implement the class and comp fully and when we do um hopefully uh pay increases for all groups we are going to see that go down. Uh and as a county office about half of our budget is restricted and unrestricted. So it's not that the full impact of that implementation of uh the class and conferences would just hit the unrestricted side of the budget. it'll be split between [Music] both. Um, we continue to have adjustments for the implementation of the ERP or the new financial system and we do have a transfer coming out of our fund 17 into the general fund to offset that cost. So, it doesn't change our operating budget for instance. And then we have already mentioned this, but in the my considerations, uh,

068federal funding uncertainty is certainly on our mind. um state tax collections. Um when we originally did this, we weren't sure where they were falling, but uh we did receive some encouraging news that um February tax collections came in over projections at the state level. And then the classification uh and compensation study implementation and then the ERP is a multi-year implementation. It's not just in the 2425 year. We started it actually in 23 24 and it will go into next year as well. and bottom line we have and maintain healthy reserves. So with that open to any questions you have. Thank you. Are there any comments or questions from the board? Trusty Alvaro. Thank you. Thank you for this report. Mr. Bddma, I I did have just two questions on the same slide which is the

069gateway budget. My first question is what are those services of aboutundred $68,000. Are we looking at the gateway budget total gateway? Yeah. Gate gateway budget fund one general fund. So the amount that I see near 165,695. Is that the number you're looking at? Yeah, I'm looking at first interim 44,610, second interim 2002,000 actuals plus encumbered. So what are those services? We I know that we don't provide busing for the students up there. So right, I would need to look into that. Um, I think there might be a connection related to certificated um, salaries because you notice that those go down and then the services themselves go up. But I would I would need to do a little research and get back to you on that. And I do think some of those services are our

070um, effective school solutions and our mental health partners. We have contracts with them. Okay. Okay. Thank you. I didn't I couldn't figure out what that what that was. So, I know the budget subcommittee is working with everybody on this, but I just, you know, there's eight students right now up at Gateway as of our visit last week, and I'm looking at the total expenditures of [Music] um a little over a million. And I'm I'm just I guess I'm concerned. I'm not sure it's a question that you can directly answer, but that we're spending a little over a million dollars for eight eight students. And I don't know any way around that, but I'm just throwing that out there. So, remember that first semester we had a different enrollment, so I think we were up to

07117 or 18 students. Um, is I can't see who's still in the room. is uh is Chris Shouse. Yes. Yes, I am still in the room. So, have higher enrollment during the first quarter and part of that is bill back which would be accounted for as well. Um but similar to the LCAP budget that you guys saw, um the majority of that cost really is within the certificated staffing lines. Um, so as we continue to adjust and look at services that are working, uh, but those decisions also are related to our effective solutions contracts as well as certificated staff. Um, so you're not seeing a lot of margin of things outside of personnel within that budget line. Trusty Trusty Gerard. Yes. Um, actually I'm I'm uh going to address this to Miss Sha. Are we

072expecting more students to uh come into the program uh or is that going to be probably later into the you know fall or how what what are you looking at for count this time of year? Usually we'll take another group of students. The students that were transitioning back will usually transition back really around midyear, which we did see transition of some of our students back to our comprehensives. Um, they also have a certain number of spots. So, as districts get also better at being able to provide some of the services, um, they may not necessarily be using our spots. So, that part could be weighed into, but we're also in third quarter. So, third quarter usually is you've tried a lot of corrective means. you've already gone through suspensions or discipline pieces um that aren't

073helpful. So, you're reaching a threshold in your comprehensive schools as well. So, we typically will see an uptick of referrals coming into us around third quarter because schools really are trying to work with their kids coming in from first quarter, second quarter. Now, we're starting to see some things that things that we're putting in place at comprehensives aren't working. So those referrals can absolutely uptick during quarter three into quarter four. Um so we will definitely we haven't closed out or have not been accepting referrals. It really is contingent upon the districts and their need to continue to to service referrals to us. Okay. Because I know even when I was there, I think in December was that when I was there, there were a lot more than eight students there then. So that was I

074was surprised. Yeah. And we won't hold them. Um so that's also something to note. So if a student's progressing and they're working through their rehabilitation plan or their expulsion plans and they're due to return home, we obviously want to make sure that that transition happens successfully, too. So at that point, yes, you're right. You you did see a much fuller house kind of coming into it, but we usually start the beginning of the year. So students that come into us during quarter 3 and quarter four, they usually will start the year with us as well. So, I would say as we continue to potentially pick up enrollment or referrals, those are students that likely will be starting with us next year, too. Thank you. Other comments or questions? Trusty Benini. Um, I have a couple

075questions about Gateway. one is um would it be possible to confirm whether some of the services are and and the amount of services um related to the CTE um that's being brought in that's not being provided by the teachers um the contractor whatever that is I'm I'm wondering if that's part of that but I it sounds like we don't have the detail maybe right here so I wanted to just confirm that and then the second thing about gateway is um I was hoping I can't see Chris because she's behind the poll, but um I was hoping if that you could maybe give um uh give the board an understanding of what theou threshold looks like right now for our district. So like the capacity that we would anticipate at the upside um because I don't

076think I've heard a report about that for a couple at least a year. So I don't know if it's shifted. can absolutely bring that piece back and then uh Kevin if you don't mind in in regards to the CTE work that is being done and performed uh by our vendor contract piece that actually is not within this budget at all. So those have been one-time funding fees that we've used. We have not used general fund or any of the dollars allocated directly to Gateway or Hillrest. So those would either be onetime funding fees or grants that we've applied to. um Golden State Pathways, other pieces that were uh really we sought after getting those grants to put that in place. Um and we're were successful in doing so. So we have probably another between round

077seven with CTE as well as Golden State. We probably have another two years of us being able to use that on sustainability of of the funding for programming, but nothing's hitting general fund within that contract piece with CTE master classes. Thank you for that information. Um my last question has to do with um the um conclusions and the um not the fact that um certain um CSA units 887 hasn't settled and then there's another un unrepresented group. Um do you have an uh estimate um even though it's not settled um as to the cost of that and then related you know to anticipate and then related to the class and comp um increases u for 887 that we're currently in negotiations with we we do um for the general fund impact we're probably looking at

078about $600,000 the unrepresented group we do not have the certificated compensation comparison yet. So, we have not fully scored that conversation. Thank you. Other comments or questions? Trusty Le, thank you. Um, thanks for the presentation and congratulations on the positive um certification reflects all the great work that the team is doing. So, just want to mention that. And um just wanted to add my little question about possible funding to seed a the um the education fund that's in the strategic plan if that's something that's possible or not. But you don't have to answer it. I'm just throwing it out. Again, I apologize. You have to ask that again. I will get an answer and I will um work with the superintendent to get that out to the board. Thanks so much. Thank you. Other comments

079or questions? I'm seeing none. Are there comments from the public? We have one speaker, one hand raised, Janice Pelazari. Um Janice, the team in the back of the room will help move you over and unmute you. So be patient here. Okay. I think you're uh we just need to unmute you. Okay. I only have one question I want to bring out now and then I'd like to set a meeting to talk about some other things, but I'm not putting it out there right now. I'm wondering why you see a decrease in ADA. That's my only question for you tonight. because in your report, Kevin, you said um I don't know what slide it was, but you in there it said a decrease in ADA and I'm just wondering because that means we're going to be

080going down in kids. I'm not quite sure why we're thinking that. So, I I can't answer that with your permission. Oh, yes. Okay. Okay. And then I'll get the answer later. And then I would like just to put out there, I want to set a meeting about staffing costs and a couple other things, but I'm not putting it out there in public right now. Thank you. Just to respond, county office, our funding formula a little different than a district. We're actually funded a portion on countywide ADA. So, it's not just our programs that we may be rejecting. It's countywide ADA overall. Got it. Thank you for the clarification. Um, any other comments from the public? No other hands raised. Thank you. Is there a motion to approve the 2024 2025 second interim financial report? So

081moved. Sec. Is there a second? Second. Thank you. There's a motion to approve the 2024 2025 second interim financial report made by Trusty Gerard and a second by Trustee Love. Is there any further discussion? May I please have a roll call vote? Miss Alvaro I. Miss Benini I. Miss Gerard I. Miss Love I. Mr. O'Neal I. Mr. Torres I. The motion passes with a vote of 6 and the 2024 2025 second interim financial report has been approved. Thank you. Um for item 11A, the superintendent's comments. Uh Superintendent McGee, do you have any comments to share? I have a couple comments. Um, I wanted to shout out uh Carlo Rodriguez and the leadership of her TUPE program, which is the tobacco use prevention education program. Um, that program was just uh honored uh by the Stanford

082Reach Lab as a um an outstanding partner. They had a um a very nice event yesterday um for lunch and uh Carla and um um other members of our team attended the lunch to celebrate the honor. Um, and Carla and her team are just doing a great job of really elevating student voice and bringing students forward to participate in um the plans and the implementation of plans to reduce tobacco use as well as other drugs and alcohol. Um, so they're doing really good work. Um, I also wanted to shout out um the personnel services team under the leadership of Tammy Moore. Um, Tammy is on vacation, a well-deserved vacation um the last half of this week, but last Saturday the county office was full of um districts and prospective educators looking for work in the

083education workforce. So, we had our educator recruitment fair. Um, it was open to both certificated and classified employees. Um, that's relatively new that we've opened it up to the classified service. Um, we had uh teams ready to do interviews and review um resumeumés right on on the um on the spot. as did many other districts uh have systems in place to hire people right uh there at the educator recruitment fair. I think this was our most well attended um really vibrant environment of people being excited to come into the education workforce. So, it was a really very successful event and um I appreciate the personnel services team for all the work they did to prepare for that. Um and I think that concludes Well, you know what? Let me double check my notes. Uh I

084don't think we have any birthdays, but at least I caught myself before I ended my comments. um no birthdays, but um there are several events that board members will be attending in the future. The SMCSBA legislative brunches this Saturday, I think um board members may make comments about that in their in their board comments um along with the governance the county board governance workshop and the progress seminar. Um so far trustee O'Neal has signed up for the progress seminar and um Trustee Love and Torres will be attending the county board governance workshop with um Trustee Gerard and Trustee O'Neal signed up for the legislative brunch. And that concludes my comments. Thank you, Superintendent McGee. And for item 12A, the board will discuss and act on joint resolution number 24-9, resolution of intention to lease certain

085Sato County Office of Education property and notice inviting bids. Superintendent McGee. Um yes. So um this was one of the items we reviewed with the board budget subcommittee. Um, as uh, Deputy Superintendent Bolta mentioned, the lease of the Rollins Road, um, property by Meta expired, um, I think several months ago. So, we are um, ready to release new a new RFP for um to accept bids for a new lease on that property. and um we need the uh the board's uh approval of that. Um I want to give um Deputy Superintendent Bolta the opportunity also to add any additional comments that he feels the board needs before they take action. Thank you, Superintendent McGee. Um I would just point out that um the lease term we believe is going to run approximately July 1, 2025

086through June 30th of 2028. The um there is a potential that we could add two years consistent to what we did last year. So potentially this could be leased for five years up to five years. There is a minimum bid requirement of $50,000. And it's important to note that bids will be received with a due date of April 16th at noon. We will then be at the board meeting and we will open up those bids and then we will at that point take oral bids and um then we'll see ultimately at that point in time we'll have somebody that we designate as winner and then we have a number of time a number I think 60 days and ultimately to finalize a new lease agreement. So, um, we'll see how that goes this time. Are

087there any comments or questions from the board? Trusty O'Neal. Hi. So, I kind of wanted a little bit of a refresher. When I was on the local school board, there was a provision if you sold a capital asset such as a building, it could only go into buildings. It can't go into personnel. Is that correct? That's if you sell the asset. That's true. Okay. Um, however, we're leasing. So, the lease dollars are operational dollars can be used for any purpose. Do we know what the zoning is for that building? I don't offhand. It's pretty industrial in that space. I think Okay. And then um do we um know the value approximate value to sell the building? Uh we have not had an appraisal. Uh there was a um committee known as the 7-Eleven committee that

088made a recommendation to lease the property. Um and we're being consistent with that committee recommendation. The the reason I'm asking is when I was on the local school board, we had a vacant school site and we had the same restriction of, you know, it had to go into a capital, you know, the money had to be spent in capital. However, we did request and the lawyer at that point, Lozano Smith, did investigate the possibility about taking the sale proceeds and putting them in some sort of f nonprofit foundation so that the investment income from the foundation could be used, you know, for general fund purposes. And I'm kind of getting back to the strategic plan and what Patricia mentioned. Has that even been considered or to see if that is still legal or is that

089something the board would want to investigate? Obviously, we can't make a decision tonight on something like that. But, um, from from a business standpoint, my recommendation is the lease income because it's so much higher of a return on investment versus selling the property and then investing it in some other methodology. But um sorry, go ahead. You finish. I don't I don't interrupt. That's it. My recommendation is related to return on investment. That property appears to be very valuable. Um I don't think it's going to go down in value anytime soon. Um, and back in 2011, the amount at that time was was estimated to be $45,000 per month of lease, and we received 135,000 per month on our last lease. So, there's quite a bit of value in leasing the property as we see it

090today. But, if the board so directs us working with the superintendent, we could look at other options. Okay. I was looking at you had in the RFP the minimum of 50,000. I didn't see the what you actually got. You know the 135,000. Correct. I'm trying to also temper expectations a bit. No. No. The market is a little different today than it was then. However, it is just a very valuable piece of property and whoever purchased that many years ago had a lot of foresight to invest dollars for that purpose. Okay. Um, thank you. I would be curious to see what the zoning is because the hot thing is, you know, residential and I don't know if that's part of it or not. Okay. Thank you, Trusty Alvaro. Thank you. Um, we actually have had extensive

091discussions over this with the 7-Eleven committee, with the board, with everybody. Um, so perhaps somebody can can fill you further in on that because you weren't able to be part of it. you weren't you weren't here then. But we did make a decision, a couple of things. One is buildings and property aren't making themselves. So, we wanted to hang on to it and lease it out and keep the property for perhaps future use of our own, but definitely not to just sort of once you sell it, it's gone. And so, and we put I don't know if you know the Rollins Road property, we put a great deal of money into it when we first bought it. um because it was the RO site at the time. So, it's field act compliant as long and

092you'll notice in the RFP we say that nothing can be done that would jeopardize the field act compliance aspect of the status of it. So, that means that it could be used as a school tomorrow if we needed it or school facilities tomorrow if we needed it and in the meantime we can lease it out for commercial property. Um, there were appraisals done in the past. We certainly have records. I don't have it memorized, but we have records of the zoning and and how much parking there is and everything else. It's it's it's all on record. So, we did make the decision pretty carefully that we would lease the property. So, the reason you don't see the higher number in this RFP is because it was a bidding war. We put out the RFP for

093a minimum amount. We were surprised and and happily stunned at the bidding war that ensued live and in person in front of the board that u made a one because we have to give it to the highest bidder, not as long as they comply with some of the things that you'll see in the RFP that they can't be like a gun shop or or a cannabis shop or something. um the money that we did get that ended up accepting was way over what our minimum is, but that doesn't mean that that's what we can set as our minimum this time. We have to we have to be a little bit more practical. So hopefully that answers a few of the questions that you have. Um there was a whole lot of discussion and consideration that

094went on for um Miss Gerard can can chime in if she remembers, but it went on for months and months to finally come up with this is what we decided was collectively between us and the superintendent and cabinet and count legal counsel that this was where we needed to go with it. Yes, that's true. Trusty Benini. Oh, I just had a question. I I've looked at the 7-Eleven committee documents before, but can you refresh my memory um as to when that was done? How long ago? When did we um 2019? Yeah. 2019, the year right before we leased the property. Yeah, it was 2019. It says it says here in the wherees the board formed surplus property advisory committee on October 2nd, 2019. Thank you, Just. Yeah, I have a question and it reflects my

095not understanding real estate, so forgive me. Why is there gap from like one tenant paying and leaving to bringing in another one? Like was there not an ability to show it and get it um rented right away so that there wouldn't be a loss of resources during this window? And how long is that window? Yeah, good question. Um the lease ended on January 31st uh with Meta. We typically wanted to go through that and make sure it was up to speed. We probably should have brought this to you earlier so we didn't lose out on any specific month. Um but there was um some conversations internally about um should we be using it for a school site or something educationally specific um but ultimately the value of the property seems so high um that we

096still feel like following the the committee recommendation is the one. So, we put July 1 to coincide with the um new fiscal year, but the reality is if we do this in April and we can negotiate a lease earlier, we would want to do that to to start bringing in revenue as soon as possible. Uh any other comments or questions from the board? Any from the public? Uh no hands raised. Thank you. Is there a motion to approve joint resolution number 25-9? So move. Is there a second? Second. Thank you. There is a motion to approve a joint resolution number 25-9 made by Trusty Gerard and a second by Trusty Alvaro. Is there any further discussion? May I please have a roll call vote? Miss Alvaro I. Miss Benini I. Miss Gerard I. Miss Love

097I. Mr. O'Neal I. Mr. Torres I. Uh. The motion passes with a vote of 6 and the joint resolution number 25-9 has been approved. For item 12B, when an ad hoc subcommittee meets or a representative attends a meeting meeting related to their given assignment, board members may choose to bring a report to the board at this time. Would any board members like to report out? Trusty Love. Yes. the um what was the legislative subcommittee is now the um advocacy subcommittee. We don't need to come bring that title change back. Um met today and had a really productive session and uh kind of hammered out a plan general guidelines for the work that Mike's leading our trustee O'Neal is leading on um school funding. And then we have uh working on a draft kind of advocacy

098plan that needs a lot more work before we bring it back to the board to consider. So we missed you today, but um we'll get you some the notes or you have access. Yes. And thank you for sharing those. Um any comments or questions from the board? Trusty O'Neal. Um, I would like to maybe put on the agenda the right now my understanding is current policy is if you have somebody that wants a support letter, it requires a board vote and it's kind of cumbersome for like a community group that wants support for something that they have to wait for a board vote. And I'm specifically bringing up the 4 in Half Moon Bay is trying to get um use of some land at the Elkus Ranch and it's a youth group. You know, it's

099kind of like Apple Pie and Mom, right? But um they're trying to get this done and submitted to UC Davis for the approval from Elkus Ranch as soon as possible, but it's been like a two and a half week delay to get the letter on this agenda. And then for whatever reason, it didn't wasn't put on this agenda, which is now a full month of them not getting a letter recommendation or support from the um board of education. So, I'd like to agendaize a discussion on that issue there. And I fully understand that isn't district 4 and you know, trustee Alvaro would sign it or the board president, one or the other. I just wanted to mention that for the future agenda item. Okay. Thank you. Um, are there any other ad hoc subcommittees that

100met um or representatives that would like to discuss? Okay. Um, are there any comments from the public? No comments. Thank you. There's no action to take on this item. Now, for item 12 C, the board will discuss topics for future board agendas. Um would any board members like to discuss agenda ideas in addition to the ones that um Trusty O'Neal just mentioned? I see none. So there um no there is no action to take on this item for item 12D. Board members will comment. Trusty Alvaro. Okay. Thank you. Um, I just I just want to thank uh Sarah Notch for shephering us around on our little tour the other day. It was um Patricia Love and Mike O'Neal and me and it was wonderful to meet with staff at all the programs. I have to

101say I may be prejudiced. I still think the little ones at the Anne Campbell Center are the cutest kids in the entire state. Um, just saying. But I gotta tell you, the highlight of my day was the CTE program and we got to see it in action up at uh Hillrest. It was really wonderful having been around for a little while here to see the engagement of the probation staff. They were excited. They were happy to be there. They were h talking with the kids. They were supportive. This hasn't always been the case and it's really, really important. So, I want to thank probation for being there and for, you know, our staff for making those connections work. And, uh, I think my my best memory of the day will be um, our young man

102named Isaiah. They had written their own little books, children's books. And um he he asked me if I wanted to read his book and I said, 'Well, sure, but we locked everything in the office, so I don't have my reading glasses. And he asked if he could read it to me. So, he read to uh Mike was there also. He read his book aloud to Mike and I. And he read his whole children's story. And then when I suggested that he was going to do a great job of reading it to his little son, he got pretty choked up about it. Um, so it was pretty special to watch that. There's a great culinary program going on. I'm just really excited to see the the opportunities that we're giving our students to learn more than

103just, you know, the they don't they learn so much from this program. Let me just put it that way. and Dawn, who is the CTE person that we're currently working with, is absolutely wonderful and she clearly loves the kids. So, I was really excited and thank you for uh again to Sarah and to the staff for hosting us. Thank you, Trusty Banini. Um let's see. Uh I just um wanted to uh reiterate or note that the legislative brunch for SMCSBA is this weekend um is on Saturday um from 10 to noon and I'm co-chairing it. So I will be there too. I'm not on the your list because I RSVP to myself. Um sorry. Um and um let's see what else. Um the for the Kent awards um the nomination period did close and the

104committee and some additional volunteers will be reviewing um the initial nominations um on the 24th. So that's exciting. Um, and I had an opportunity this past couple of days to um, I was invited by some colleagues in Castro Valley to present at the California School Personnel Commissioners Association, which I have, um, presented at before and having served on our personnel commission, um, have experience with that. So, that was really great. Um it's a a count I mean a statewide um uh conference and it was very well attended and it was just um a lot of great information and great partnership. So that is all. Thank you. Thank you Trusty Le. Thank you. Um I have a few things just to reiterate. The visit to Hillrest and ACC and Campbell Center was amazing. Unfortunately, at the

105gateway, uh there were only three of the students present, so we didn't get to see the magic of Janice Pelzari at work with the students. Um uh that would have been great because she there's a CT classroom all set up. A lot of interesting things there. Um but phenomenal. I've been to the court schools before. Um and I've never seen a program like I have seen at Gateway, I mean at um Hillrest. having the opportunity to really talk to the students and share and hear what they're doing. That was the first and it was and they were all pumped up. It was the energy was amazing. It was f fabulous. And I can't remember last name. Teacher Laura was teaching a class too. Again, skilled teacher. She's not I know she's a director, but engaging

106the kids. They were really it was it was wonderful to see. So, super positive. And of course, the little kids were amazing. And um thanks to Sar Sarah Notch and Dr. Jimenez and Heather Logan and Chris Sha for making that happen. But it was really awesome. Um just really thrilled to see two amazing executive directors joining the superintendent's office. Um I wish gosh I'd love to go and work with them. That was wonderful. Mr. Bane and Mr. Kamacho. Um congratulations to Chris Shouse. She has been um receiving award for CTE from AXA. and uh it's a a great honor and it I think reflects her leadership and all the um accomplishment she has created in that space. So congratulations Chris and um I love the resolutions and I love this line from the Cesar Chavez

107um resolution. Real education should consist of drawing the goodness and the best out of our own students and that was Hillrest 100% when we were there. So thanks. Thank you. Um Trusty O'Neal Um, I'll reiterate everybody and everything I everybody said about the tours. I attended the both the both both days of the tours. Um, I was also happy to be the master of ceremonies for another Eagle Scout promotion in Pacifica. Um, I also attended a training session of the the county boards association and I forget the first part of their name. Okay. um there and Beverly and I will be busy on Friday the 28th at the Oceanana High School evaluator for senior evaluations. I saw her there and we were at the same table actually for the training. Okay. Yes, we were. Yes,

108we were. You missed me. Your eyes must be bad. Yes, we were. Yes. Thank you, Vice President Gerard. Um, thank you. Um, yes, we were at the training um for the evaluations for the Oceanana seniors and um I'd never been involved in in any of those presentations and I am really excited uh to see what we're going to see because um there were topics um in a list that we saw when we were signing up to do our sessions that were just amazing. So, um, anyway, I'm I'm very excited about that. And also on Monday evening, um, Trustee Love and O'Neal and Bonini, uh, and myself were at a training for ACCBE. um that was on CTE um with the emphasis on apprenticeships and uh I felt like it was very very informative and very

109exciting that there are a lot of options out there for our students um who may not want or be ready to go into uh some kind of a junior college or a four-year college uh when they finish high school. um but they can go into some amazing apprenticeships that could lead even to them deciding that they would like to go uh and further their education. So our presenter did a an amazing job and uh uh we had about um 30 people I think it was attending. So um I was really pleased I I worked on that. So um I was happy that we had that many. Um I also uh want to congratulate Chris Shou on her award. Um it is welld deserved and uh it's very exciting that your work was recognized um because

110I know you you've worked really really hard on this program. So, thank you so much because clearly um our students are benefiting from it and I know that I've seen it in action and I'm I'm going to be visiting um Gateway again and um I'm looking forward to that. And I just realized I have a conflict of interest because that is the day we're doing um the uh Yes. So, I will have to reschedu my visit. Um, and um I'm looking forward to working with uh Trusty Benini on the Kent Awards uh evaluations um because those are all programs that all of our districts throughout our county are submitting that they have been working on. So, it's always very exciting to see all the wonderful things that are going on in our county that we

111don't always know about. In fact, most of the time we don't know until we really get to to look at this. So, I'm I'm looking forward to that. And I'm also going to be on the uh nominating committee for the Sonteo County um school boards association. So, that should be uh interesting as well. So, thank you very much and thank you for the reports and um we're so happy we're way up there in the positive. Kevin, thank you. Thank you. Um first, I'm very jealous of everyone who got to visit our court and community schools. Um it sounds I'm glad you all had a beautiful experience that I think that's a huge testament to to the team and all the work um that um that goes into our schools. Um hopefully I'm able to squeeze

112in a visit but by the the end of the month but um I'll see I'll tag along with Trusty Gerard. Um second um for folks who have time after the brunch on Saturday uh Saturday is also the OY conference at Kinyatta College. Um so the OY conference is the Oriu Edion conference put on by um Latinx students. Um they do it every year. Um every year it just seems to be getting better and better. So um I will be there. I also hope to see you there if you can be there. Um I don't think I have any other comments. So for item 13 and we have the adjournment tonight. We adjourn our meeting in memory of Anthony, also known as Tony uh Corton, who was a longtime teacher and principal in the Pacifica School

113District who passed away on February 26, 2025. Um I will now pass it over to Trusty O'Neal. Thank you, President Torres. Um, I knew Anthony when I was on the school board in Pacifica and he was just a really nice guy with a really cool British accent. Okay. and he was very his him and his wife just joined right in and being in the Pacifica community she opened up a yarn store and to go in there you just see all these people making socks and hats and shirt and sweaters and everything else knitting so it's really they are a very big part of the community um tonight we adjourn our meeting in honor of a dedicated educator and beloved community member Anthony Tony Corton who passed away February 26, 2025. Tony served the Pacifica School

114District for 17 years, most recently as the principal at Ocean Shore School. Throughout his years of dedicated service to the district, he touched the lives of countless students, families, and colleagues, leaving a legacy of kindness, leadership, humor, and commitment to students. Born in Newport, Wales, Tony was a passionate museum who played multiple instruments growing up. Tony always envisioned himself working with kids. He taught for eight years before immigrating to the San Francisco Bay area with his wife, Kelly, in 2008 and finding his home in the Pacifica School District. Tony started out in the Pacifica School District as a teacher at Ortega. He went on to serve as vice principal of Suns Ridge and most recently as principal at Ocean Shore. The board extends our heartfelt condolences to Kelly and to all who knew and loved

115him. We honor Tony Corton's memory and his lifelong commitment to education and the kids. Thank you. Thank you, Trusty O'Neal. Our next regular meeting will take place on Wednesday, April 2nd, 2025 at 7 PM. And this meeting is now adjourned.