SMFCSD Regular Board Meeting - March 26, 2026

001Um So, for item Oh, sorry. Let me call the meeting to order at 5:37. Um do we have any public comments on the closed session items? Some people are having fun out there? Great. Um Joe, can we check online for public comment on closed session items? Yes. Um no raised hands at the moment. Okay, great. Um Just checking. And then, so we have approval of 3A, we no longer needed, so we're we don't have anything for that. Um 3B approval of existing litigation case number Oh, sorry. Yeah. Um The ma- A majority of the board voted 5-0 to approve a compromise agreement in the Office of Administrative Hearings case number 2025 to resolve claims against the district in exchange for a total not to exceed $31,500 in funding for compensatory education and IEEs, receipt of

002a registered behavior technician, and 4 hours per month of board certified behavior analyst consultation services from a non-public agency, and a total not to exceed $30,000 in associated attorney's fees. Um A roll call vote uh Oh, it was um All all board members were voted in favor. Um trustees um Tran, [clears throat] Ho, Proctor, Kim, and Brooks. Thank you. Um Next is item 3C. Uh do I read? Okay, here we go. Um in closed session, the governing board took action to issue a notice releasing and reassigning a certificated assistant principal pursuant to Education Code section 44951, effective [snorts] at the end of the 25 2025-2026 school year, and directed the superintendent or designee to send out appropriate legal notice. Um the roll call was as follows. Ayes five, um and no noes, abstentions, or absences.

003That's it. Um reconvene to open session. We That's what the report was. So, we will convene to the regular meeting. Um Believe we have a flag salute that will be led by students from Parkside Montessori School. You can go up there. Thank you. Please stand for the pledge. I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, and with liberty and justice for all. And I will be doing the pledge to the Earth. Please stand for the pledge to the Earth. >> [laughter] >> I pledge allegiance to the Earth and to all life that it nourishes, all growing things, all species of animals, and all races of people. I promise to protect all life on our planet, to live in

004harmony with nature, and to share our resources justly, so that all people can live with dignity, in good health, and in peace. Thank you. We will now do roll call. Trustee Brooks? Here. Trustee Kim? Here. Trustee Proctor? Here. And Trustee Ho? Maybe online? Yes, here. And I am also here. Um Next item is approval of the agenda. I'll make a motion to approve the agenda. Second. All in favor, say aye. Aye. >> Aye. Aye. Okay, motion passes 5-0. Approval of minutes. I'll make a motion to approve minutes. Second. Thank you, Trustee Brookson Trustee Kim. Um all in favor, say aye. Aye. >> Aye. Okay, motion passes 5-0. Um next 6A, public statements related to non-agenda topics. Um are there any statements related to non-agenda topics? Okay, we have one. Do you have a slip? Thank

005you. Okay, you can go ahead if Hello. My name is Suki Reddy. And I am the parent of two students who go to school here in the district, one in elementary school and one in middle school. I feel very lucky to have them here. I am also a prac- practicing psychiatrist here in San Mateo. And I wanted to just share a concern that I hear more and more frequently from parents, clinicians, teachers, students, um just how deeply digital media is affecting our students' attention, mood, sleep, and overall stress. Um many children feel constantly pulled in to what's happening online even while they're expected to focus and learn during the school day. At the same time, students are navigating increasingly complex digital environments, including social media algorithms, AI-generated content, and the pressure to be constantly connected.

006As adults, we have a hard enough time. I have a hard enough time managing these environments, and for children whose brains are still developing and vulnerable, these pressures are raising growing concerns about both learning and mental health. Students are also spending more time on screens for academic reasons. In recent years, schools nationwide have invested billions into educational technology and one-to-one device programs, expanding the role of digital platforms in daily instruction, beginning in elementary school. Because of this, it is especially important for schools to play a thoughtful and proactive role in supporting a healthy digital environment. California's already taken steps in this direction, including requiring districts to limit student use during the School Days through the Phone Free Schools Act. Additional proposals are now seriously being considered. For example, AB 2071, which focuses on incorporating digital

007wellness into health education in middle schools and high schools. This instruction would teach students how to evaluate digital and AI-generated content and develop healthier screen habits. These developments suggest that expectations for schools in this area are likely to continue evolving. For this reason, I would strongly encourage the district to consider establishing a focused advisory task force on digital well-being. This group could help the district stay informed about evolving state expectations, review current practices, and develop a clear long-term approach for supporting student attention, mental health, and readiness to learn. Taking action now could help position our district and our county as leaders in supporting students in an increasingly digital world. They're already growing up in that world, and thoughtful decisions by school leadership leaders in partnership with families will shape how well they'll they are able

008to learn and thrive within it. Thank you for your time, and I look forward to continuing to support the district's efforts in this area. Thank you so much. Thank you. Do we have any other um in-person comments on non-agenda topics? >> [clears throat] >> No, okay. Um Joe, can we check online for public statement? Yes. No comments on Zoom at this time. Okay. Um thank you. Um next uh public statements related to agenda items will be called um on at the appropriate time. So, we will now move to foundation uh um committee and PTA council reports. Do we have anyone from the foundation? Uh the Ed Foundation has no updates today. Okay. Um do we have any other committee reports or PTA council? No, okay. Um updates from employee groups. We have SMFCAA first. Hi.

009Uh my name is Nima Ta'hai. I'm the very proud principal of Parkside Montessori. Good evening, superintendent, Board of Trustees, staff, and community. Uh tonight, I'm going to speak for a very short amount of time because we have three amazing scholars here from Parkside Montessori who are going to give an update on behalf of our school, on behalf of SMFCAA. Just want to wish everyone here a very uh happy spring break. And I think 10 more weeks of school, so we got this. Um let me invite up our students. We have Lydia, Matthew, and Abbey. Let's give it to you guys. Thank Hello, members of the District Board of Trustees and Superintendent How do I pronounce your name? Sorry. Ochoa. I'm Matthew Carrion. I'm an eighth grader at Parkside Montessori, and my team and I are

010part of the Adolescent Communications Committee. We are here to represent our school's community, and we're so excited to tell you about all of our experiences here at Parkside. Hi, I'm Lydia, a seventh grader here at Parkside Montessori, and I'm going to be telling you about our new multi-purpose room that we call the MPR in Parkside's super supportive sports system. Starting with the MPR. We are so excited to say we actually recently had the ribbon cutting for the MPR, where it was such a cool event where we had a student speaker talk about the excitement of the MPR and students say the pledge to the earth. This was a very cool way Sorry. This is a very nice event and it is and it shows how the MPR is still such an exciting new advancement and

011addition to our school. Now, if you may have gone to a school that was very sports forward, you would like Parkside. What I mean is since sports are still kind of developing at our school, including how we're still actually adding activities to our program, everyone comes to the events. We actually have like signs with athletes' faces and names on them that we hold up maybe when that individual scores a point or finishes a race. And it really just shows how supportive Parkside really is. Hello, I'm Abe, a seventh grader in the adolescent community. Normally, I would come up here and talk to you guys about our businesses and what we're currently working on. But today is different. Today, I'll be talking to you about how much freedom Parkside has. I think this because whenever it's

012a nice day outside like today, we can go out and work with friends. We have awesome spaces such as the space in front of the new MPR, the field, and best of all, the amphitheater. Also, it's not just adolescents who have this privilege. Same with every other grade. For example, upper L recently had their glow party, which was a really cool event which consisted of a lights off DJ, food, and a lot of things that glowed. And as an adolescent, we could never let upper L have all the fun because we had our own goat party, which stands for greatest of adolescent times. It was themed to be a night in the city and it had a lot of food such as donuts and songs we could request to a DJ. One of the biggest

013parts of our school's community, specifically the adolescents, is our adolescent businesses. These are student-run businesses that help raise money for our end-of-year trip. They can do things such as sell coffee in the mornings, grow plants, or even host Parkside parking lot sales. These help us be more independent, learn more about money and businesses, and help us make a lot more friends. But adolescent businesses is mainly just for the adolescents. So, to give back to our community, we do morning services. Morning services can range from opening car doors in the morning and help tighten up our courtyards. They help us make new friends and give back to our community. Now, this next part really comes from my heart. I've been at Parkside for 9 years now. That's kindergarten to eighth grade. And I've learned so much

014in my years at Parkside and I've made new friends and I've matured a lot more. And the opportunities Parkside has given me will never be forgotten. So, this is my thank you to Parkside and to the teachers and to my friends for all these memories that's made and as I go into high school, that they'll never be forgotten. I'm also I've also been at Parkside since kindergarten, but only 8 years since I'm in seventh grade. And I think in my time at Parkside, it has really benefited me. The experiences, the laughs, the highs and the lows make me who I am today and I wouldn't want anything less or more. I am who I am and I have Parkside to thank for that. I've been here for 8 years too, kindergarten through seventh, and I

015have learned so much. Like, I definitely never would have thought I would have gotten into public speaking, but I mean, here I am. And I think that probably goes for the three of us. That's why being here today especially is such an honor. We thank you guys so much for this chance and everything like you guys have done for us today. I think it's really wild to me that the three of us get to stand up here and represent not only our class, but the entirety of Parkside. That's a wrap for us in what we wanted to say. Thank you guys so much. >> [applause] >> Thank you so much. Uh it looks like we have a contingent from San Mateo Park. Good evening, Superintendent Ochoa, President Tran, and Trustees. Thank you. I'm Carrie Betty,

016I'm the principal at San Mateo Park. I got here a little late. I got stuck in a gridlock. The girls got here though. I brought two of our uh uh students. They're our student leaders. This is Yasmine and Giana, and they're going to share real quick a little summary about what's been happening at Park. Are you ready? We might have to move this down. Hi, my name is Yasmine. Today, I will talk about some special events at San Mateo Park. >> [clears throat] >> Last week, we had our annual talent show. The talent show is where students perform their special talents in front of the school community. AYSO soccer is an amazing sport and you can practice teamwork and soccer skills with students at your grade level. We had a volleyball team this fall and

017our students played very well. We won about four matches and lost three matches, but we had a lot of fun. In June, the fifth grade promotion will be fun. Our teachers and parents have planned events for us including a dance and a delicious taco truck. Hi, my name is Giana. Today, I will be talking about basketball which we started last week. Basketball is a really fun sport. We have practice two days a week and games on Saturdays in April. Today was our annual walk-a-jog, which was this morning at 11:00. It was really fun because we signed each other's shirt. Multicultural Night is in May. This event is about celebrating culture with food and traditional clothes. All of our families shared delicious food with the community. Thank you, girls. Yasmine and Giana are two of our

018student leaders. They're on our student [snorts] council at Park. They are in Homework Central Club and they participate in all of our school community [snorts] schools enrichment offerings. And so, I really want to congratulate you two. They are like my assistant principals. >> [gasps] >> They show up at meetings with me and they do presentations. We had our steering committee meeting a few weeks ago and they presented um Yasmine is bilingual, so she could stand there. She presents in English and then she can immediately translate into Spanish. And so, we have two great leaders at our school who are running the school, aren't you? How many laps did you run today? Were you counting? Do you want to turn around and show your shirts? Let's show what the backs say. It's the walk-a-jog with the

019black panthers. Yeah. Um I also just want to congratulate We had many families um this week who graduated with the PK program, which was a parent education program. Last night, we had a great celebration at the Bayside Theater. So, thank you, Dr. Rubacalva and uh Directora Ramirez. They put this great show on and it was a great event for us to celebrate many families who have been participating all year. Yeah. So, thank you for having us and I hope you have a great evening. >> [applause] >> Thank you. Uh Do we Okay. Um Do we have any updates from CSEA? Joe, can we check online to see if anyone is there for CSEA? Yes, Ms. Bishop is ready to speak. Okay. Go ahead. Hello, everyone. And uh good evening. Um Trustees, Superintendent Ochoa, executive staff,

020and guests. Um it is nice to see everyone tonight. My name is Breanne Bishop and I'm here on behalf of the CSEA Chapter 411, which is the union serving the classified employees of our district. Um our negotiations team is excited to begin negotiations process with the district. We are looking forward to achieving a settlement resulting in an increase in wages and benefits for our members and fixing the reclassification process to make it easier for everyone. It is a very long process. I'm not sure how many of you are aware. Uh we can't wait for those 1998 job descriptions uh to go away. May take a little while, but we will get there. Uh as always, thank you for this opportunity to shine a light on the happenings within the classified staff in our district. We

021wish all those who will be enjoying the district spring break a fun and restful time off. Thank you. Thank you. Um do we have anyone from SMEDA? Thank you. Good evening. I'm here tonight on behalf of the educators of SMEDA as we move through March. We have also begun negotiations with the district and are hopeful that we can reach an agreement quickly. We appreciate the collaborative approach as we work together to address the needs of our students and our educators. Tonight, the board is being asked to approve a new elementary math program. We're excited about this new curriculum and the potential it brings for our students. Of course, any new adoption will require will require comprehensive teacher training and we look forward to continuing our discussions with the district about what that professional development will

022look like to ensure our teachers feel confident and well prepared for the curriculum. As we head into spring break, we wish everyone that hasn't already left town a safe and restful time to recharge. Thank you. Thank you. Do we have any announcements from the board? Trustee Ho? No. Okay. Great. Uh superintendent report. Thank you. Start with um a thank you to our students who are here tonight both of our schools. Um a big thank you to our bargaining team. Um had an opportunity to spend time with Patrick and Pam Bartfield and Stephanie and John and others um who um started off the process um with Smita and and we're feeling really positive about things and um looking forward to our our upcoming um process with CSEA as well. Um in addition to that um we

023have a report tonight on the district's community strategic plan, but I want to give a big shout-out to uh 12 of our educators and families and students who participated in an important meeting last night. Um and it went it went pretty late. It went about an hour over schedule um because there was so much good conversation going on. Um but we had teachers and administrators and students and families on the call. Um and this group was doing a lot of um something that that isn't always super fun to do, but it's like getting down to the actual word that we want to be able to include in our vision statements and um I'm excited because our educators will see the product of of you know over 6 months of work tomorrow I I as I

024understand it. All of our educators are going to get a chance to see uh the documents that we put together last night. Um those documents were created after getting I think the number we're up to over 2,500 different um engagement points. Um those are derived from in-person meetings. The most recent uh which had about 260 of our stakeholders present at Bayside Academy. Uh and then in another case is one-on-one meetings, uh input sessions, visits to schools, Imagine School campaign just so much. Um and and then uh last but not least just a a really um warm wishes for everybody to have hopefully we get some sunny days next week. It is looking like we might have a mixture, but um get in the sunshine if we can and enjoy the break and we'll see everybody

025back in April. Thank you so much. Um okay, so we're actually going to take a quick like 3-minute pause in case anyone wants to excuse themselves. We won't be offended. We will um >> [laughter] >> We will get started. Um Our next item is the proposed consent agenda. Would anyone on the board uh like to pull any consent agenda items? No, Trustee Ho? No. Okay. Um would anyone in the audience like to pull any consent agenda items? No? Okay. Joe, can we check online for public comment? Yes, checking. Requests? No raised hands on Zoom at this time. Okay, thank you. >> [clears throat] >> Uh I guess I will take a motion. Motion to approve. I'll make a motion to approve the consent agenda. Oh, uh second. I second. Oh. Okay. I'll [snorts] make a

026motion to approve the consent agenda. I'll second that. >> [snorts] >> Thank you, Trustee Brooks and Trustee Proctor. All in favor say I. I. I. Okay, motion passes 5-0. Next, we are moving to uh approval of the 2025-2026 second interim financial report. Thank you so much. Let's see. Here we go. Nice good screen share. All right, great. Thanks, guys. Okay, thanks, everybody. Overall, nothing dramatic or terribly significant changes from the first interim report. We're just updating as we go through the year. And here's where we're at in our cycle. Second interim in March. Next in the cycle will bring you back the estimated actuals and budget adoption in uh for June. Uh and then we'll adopt the budget after that. Okay, so you we're in the second interim cycle right now. Uh again, just a

027couple of highlights. This is what the cost of living adjustments are looking like. This is at the state level. Um the 2.3 for the current year and next year is 2.41 and 3.06. Our property taxes right now trending about 3.3, 3.4% for next year. I expect they'll climb up to four, which we've got into the the budget. Um we've shared with you we had our enrollment forecast person share with you last time, so we're integrating that into our um into our forecast. We We also call it here this third recovery emergency block grant. When those funds expire, they are sources of one-time funds what they're used for. Parcel tax plan again, um in the current year expenditures were in excess, but we've got a reserve to cover and planning into next year we built in

028some uh plans in the next year, too, to make sure that parcel taxes balanced out moving forward. Special education, we're contained to manage uh those costs, too. We're working closely with our special ed team to see where efficiencies can be gained and working with partners that we have. But it's an ongoing uh increased cost we're seeing, okay? And again, I got this property tax growth right now 4% for 26-27. I'm not going to walk through all these. These are assumptions. These don't change significantly from last time, but this is a 3-year snapshot for you of assumptions and what's happening to enrollment and what we're looking at in terms of associated with that what we're doing with with our staffing FTE counts associated with that. We've got our health and welfare numbers in here. We did

029make a change on the revenue side. We had an adjustment between first interim and second interim. Genentech had filed an appeal within the county and we've got about a $800,000 adjustment we had to do to our current year revenue as a result of the AB 8 factor in the distribution of that appeal and the the distribution of those tax adjustments throughout the county, okay? So, that's kind of a quick snapshot for you of assumptions. And again, we're looking at what our step and column increases look like, our PERS and STRS contributions, state and employment statutory rate for certificate and routine maintenance, indirect costs are all built into this. A quick snapshot for you of general fund revenues and the source of those revenues breaks it down between LCFF, federal, state, local revenue, and our contributions

030called out here, which is primarily associated with our special education side to cover the special ed costs, which are captured on the restricted side. Okay, general fund expenditures high level, salaries and benefits, books and supplies, contracted services, capital outlay, okay? Total expenditures at second interim for both unrestricted and restricted for the total fiscal year. Okay, up to $227 million for this year. Second interim general fund projection summary of unrestricted and restricted revenues and expenditures, what our ending fund balances are for both those sources of unrestricted and restricted funds, okay? And then second interim combined multi-year projections. You'll see here in 25-26, 26-27, and then 27-28. We've talked about how we're deficit spending this year, what that's associated with. We have a lot of one-time dollars we're spending down. And when you have one-time dollars you

031receive in a particular year, it's not shown as revenue in that particular year. And when you spend it in the second year, it's shown that you're deficit spending because you have dollars in your reserve that you're spending down. So, we're mindful of that. And we show in 26-27 we have an overall deficit, but it's fairly low, 1.7. That number can change. And year three, which is combined with restricted and unrestricted, it's a positive number at this point in time, okay? $1.9 million. Okay? The other thing too, just so you know, we mentioned negotiations earlier too. And as we walk through negotiations, we do this every year. As we walk through negotiations, we show what the impact and the results of those negotiations negotiations are on our overall budget. So, as we conclude those negotiations, we'll

032bring that forward to the board. Okay? This shows our unrestricted general fund multi-year projection on the unrestricted side. And this shows you what all those components are. And we have our breakdown of our 3% economic uncertainty reserve and our 3% stabilization arrangement we have, so we maintain that 6% reserve. And then it shows you the set-asides we have here in our ending fund balance, okay? That's what we're obligated to disclose. And then we also have breakdowns for you too of other funds, beginning fund balance, revenues and expenditures, what we anticipate this year for ending fund balance for each of these each of these three, sorry. It says oh, I'm still it's it dropped off my screen, sorry. Okay, now I'm back. All right, so that's where at overall. Our budget looks very good. It's um

033we have a positive we're asking for positive certification and we're bringing forward for your approval tonight. And this final just shows where we're at in the cycle. And our next official document we'll bring back to you is our estimated actuals before we and then we use our estimated actuals to generate our June proposed budget for you for next year, okay? All right, thanks everybody. Thank you. Does anyone on the board have any clarifying questions? I have a question on the slide where it shows like the three years and it's this is second interim general fund combined multi-year projections. The line items books and supplies and and the next one right below it services and operating expenses, does that include the that one-time those one-time expenses or we're having a significant drop in those two categories

034over the next year? So, that includes some of the one-time dollars too. >> there's not like any major cuts that like get us from one to the other. It's just >> I mean, like for this year we have the math adoption built into that for books and supplies. That's a pretty significant dollar amount. And you recognize that in a particular year and that won't be a recurring expense next year. Okay. Does that make sense? Mhm. Yeah. Uh Trustee Ho, do you have any clarifying questions? Not at this time. Okay. Um we'll see if we have any public comment in the room. >> [snorts] >> Okay, no. Um Joe, can you check online, please? Yes, checking. No public comments on Zoom at this time. Okay, thank you. Any board comments? Or Trustee Ho? No. Okay. Well

035then, I will take a motion. I'll make a motion to approve the second interim financial report. I'll second. Okay, thank you Trustee Proctor and Trustee Kim. All in favor say aye. Aye. Aye. Okay, motion passes 5-0. Um next we go to the 2024-2025 audited financial statement report. Yes, thank you so much. We brought forward to you tonight the audited financial statements. We have Chavan and Associates who have um conducted this audit for you and and generated these financial statements for you. Overall, it's a very positive outlook for the district. It's a a positive review of our financials. And there were two and when you often times when you go through this exercise, you look through it and see if there's any findings and recommendations. So, there are two just so you know, we do have

036Paul Pham from Chavan Associates if there's any questions that you have about the financial statements. And I'll just talk really briefly about the two particular findings. We have one related to accounts payable. There was there were a few invoices for one contractor that were paid in 25-26 and they should have been recognized as an expense in 24-25. So, a fairly simple thing was sometimes these contractors when they're generating invoices, they come in late, so we paid them in in July. We recognized in 25-26 instead of 24-25. So, that's one item and we've talked about that. We've got a an action plan to prevent that from reoccurring in the future. The second item is in regards to capital assets and in our district on a positive note, we have migrated to a new financial system Frontline,

037which has been around for some time and used by a lot of districts. We had a very old system that's used by just one county in the state of California and we used that system along with two other systems and an Excel spreadsheet to manage all of our capital assets reporting. And long story short, when you have three different systems and a large Excel spreadsheet, it was difficult for our team to stay on top of that. So, we have worked through that exercise to come up with our capital assets reporting. We have a plan in place. We have time schedule with Frontline to do training on the new system. And my background before coming to education was in systems and and the tech world and I'm all about system integration. So, we have a new

038system that has an integrated system solution for us. And so, I'm excited about us being able to utilize that and it will enable us to prevent having to use Excel spreadsheets and three other systems to manage our capital assets. So, we have training scheduled for that in April. And we'll also what's called out in here as well too as we go through this exercise annually for a firm who does two things for us. One, they do an assessment of our property and our property values for insurance purposes. But they also assist us in going through all of our capital assets and they inventory all those for us, too. So, we've talked to that team as well too about doing a refresh for us. And we'll have that source of information to use to integrate into

039our new system we're going to start to use. So, it was a little clumsy, the work we were doing and that's called out in the finding that's called out here. We have a corrective action plan. We shared with the county. We shared with Paul and the team. And we've instituted some other interim steps to to make sure that when we do the 25-26 audit, we don't have a repeat of the 24-25. Okay? So, and I did also just so you know, this is the first time I had audit comments. This is my year 27 and findings. So, I also talked to our financial advisor too about, you know, are there any concerns? He said there's I mean, from a financial we talked to our rating agencies this type of a this type of a finding

040is not it's not you know, it's not a huge concern. It's it's manageable and we have a plan in place, okay? And if there's any questions for Paul about the more in-depth stuff in there in the financials, Paul's available to answer any questions you might have. Thank you so much. Do we have any clarifying questions from the board? Yes, I have one. Okay, great. Go ahead. Um Mr. Gaffney, thank you so much for the explanation about the um capital assets and you know, the you know, the software that you're using. Um that was really helpful. Um I was um when I was reading this report, um it also said that there was kind of a personnel turnover issue. Um could you speak to there and what may be done to kind of prevent that in

041the future? Well, there's a it's a bit of a long story um Trustee Hill. Um we have had um uh the the information we have the historical information we have um goes back several years. Uh predates me and predates Blanca, I think, in our current capacity, too. So, trying to go through all that history of that information, too. Uh there was um some folks who were involved in that process of generating some of the the um information we have, which is a a core set of information, which um the asset itself um has a depreciation schedule associated with it. But, because of that historical information that was resident with some people, those people are no longer here. So, it's trying to go back and get that explicit history on it is difficult. So, hopefully that

042answers your question, but that's that's part of the the complexity of it. Thank you so much. Um looking forward, is there a way for us to you know, people you know, before someone retires or so forth to be able to capture that you know, historical um knowledge? Yeah, my hope, too, Trustee Hill, that's a great question is along with my earlier comments, too, of this system we are going to migrate to. Um we've migrated all of our other applications um within the business office to this new platform. Our payroll, our financial reporting, um our procurement, that's all integrated in there currently. Um and to avoid this in the future to have an integrated system which uh when there's a project uh for example, that starts out of a project, you create a purchase order for

043a particular project, um this system knows and anticipates that that project that you have a purchase order for is going to become a fixed asset. And the way we have it now in our current system, there's this manual exercise that happens that the that number is moved amongst three systems and then transposed to a spreadsheet. So, again, we'll go through this exercise of um going through and identifying all the assets, load those into the system, and any new project that is um is uh created, again, the system already has built in that knows that that project and a purchase order is going to become an asset for you. So, it's it's integrated and that will eliminate all the manual exercise that occurs. Does that make sense? Thank you so much. Yes, it does. Okay, thank

044you. Thanks, Patrick. Uh appreciate the context and explanation behind some of those recommendations and the corrective actions and apologies in advance since I don't share the expertise knowledge that my fellow Trustee Proctor has. Uh I had two questions. It sounds like once the corrective actions are put in place is our next checkpoint to verify that we are fully in compliance the next annual audit or is there any other type of checkpoint before then where we could confirm that the corrective action has taken effect and that we're in good standing? Technically, the um um well, the the technical um final um analysis is when we generate the next audit. But, our auditing team comes throughout the the year with us and so we'll meet with Paul and his team before we get to the next final

045audit. I mean, we had some of that team in here just recently, but the auditors meet with us several times throughout the year. And since this is the first one I've had in 27 years, I'm going to make sure I'm on it. >> [laughter] >> I we trust that will be the case. Um and actually the my second question was on that point. So, it doesn't sound like this is necessarily a new issue that just occurred in the last 12 months. Is there a reason that this didn't come to light earlier in terms of our kind of system weakness here? Well, the the um the um the one issue the pay the accounts payable I'm I'm sorry I'm saying that the first one, that's um that is just for this particular year. Um but, the

046challenge is um how it came to light um I believe that uh on Paul's team, too, the auditing team, they had a new member, too, of the team who was doing some in-depth analysis and had some questions uh for us um which enabled us to just revisit the process from kind of start to finish. And I got Paul and I and uh we spent a lot of time on it together in coming through all the the historical stuff. Um and so um uh I'm not sure that answers your question in terms of it coming to light sooner. Um I think our belief was it was functioning fine in the way the process we had in place. Mhm. But, he did have a new team member and um they questioned something which enabled us to start

047to swim back through the process to really get clarification on some we thought where there wasn't a particular issue to to uncover that there was there was an issue and there and and um I don't want to wade too much in the personnel um issues respectfully. So. I I can add to that, Patrick, if you'd like. >> Paul. Yeah, please. Yeah, it's the uh we we have noted some variances in the past and have made adjustments as part of our audit, but uh with our audit, what we're shooting for is uh the financial statements being fairly presented in all material respects. And so, those amounts, those differences didn't uh uh equal go above the the threshold to uh to a finding. Uh but, uh just this last year uh because you guys are in uh

048two bond measures with X and T, a lot of projects, a lot of capital asset additions and stuff. Uh it did get to a uh a material amount where we felt that the district really needed to do a reset with this uh inventory that Patrick alluded to. That's very helpful. Thank you for that context. Um are we going to be able to get to a point where um we can correct this capital assets amount for next year because it's a balance sheet item, right? So, it's it's a constant like balance. Will we be able to fix it so that next year this doesn't again come up? That's the plan. >> Okay. Okay. So, I think the answer is yes, but it's um yes, that's the plan. Yeah, the uh the the inventory that uh you

049guys are going to conduct, that will give you your new baseline. Yeah, the the consultant will come out, do a full asset evaluation of all all the assets just to ensure completeness and existence of all those assets and valuation. Uh and from there, putting it into the new ERP system, the system will generate all the depreciation schedules. And going from your fund statement, those capital outlay expenditures to a capitalized asset, that'll also be done uh through the system as well. So, when there's turnover uh uh it's still in the system. Uh the calculations uh within the system itself reduces the the chances of error because it's not a manual process and not all these complicated spreadsheets that you know, could have clerical errors. So, uh the corrective action plan that we worked out with the

050district uh at management should address all this going forward. Thanks. Any other questions from the board? No? Um any questions from the public or comments? I guess yeah, public comments, I should say. No? Uh Joe, can you check online, please? Yes, checking. No public comments on Zoom at this time. Okay, thank you. Um any board comments? Um thank you for this, by the way. Um I think my only comment would be if we're getting um audit comments that aren't material, if we can ensure that we're still putting in procedures in place to like make corrective action so that one year when it does become material, it's not it doesn't become a comment. That would be ideal. Yes. Okay. Thank you. Um thank you so much um to our auditing firm and to our finance department

051staff. I know that this is such a huge undertaking and a huge um a huge system to be running. So, um I just appreciate everyone who is on it and you know, is is really digging in to make sure that we're doing everything the right way and um both now and and going forward. So, I I appreciate everyone. Um there any other comments? Trustee Ho, do you have any comments? No. Okay. Thank you. So, um I will now take a motion. I will make a motion to approve the 2024-2025 audited financial statement report. I'll second. Thank you, Trustee Proctor and Trustee Brooks. All in favor, say I. I. >> I. I. Okay, motion passes 5-0. We'll now move to 9 A um to hold a public hearing on CSEA Chapter 411 initial proposal for 2026-2027

052reopener negotiations with the San Mateo Foster City School District. Okay, um we'll now open the meeting at 6:26. Do we have any uh public comments or anyone who wants to speak? Okay. Um It is Okay. Um Joe, can you check online for any comments? Yes, I'm checking. No public comments on Zoom at this time. Okay. I guess if there's no one who or would you like to make any Okay. Okay, then we will close the hearing at 6:27. Next we will go to 9B, holding a public hearing on San Mateo Foster City School District initial proposal for 2026-2027 reopener negotiations. Wait, is this Should this say Uh Oh, yeah, sorry. Um with the CSEA Chapter 411. And that document is also on the agenda. So we will open the hearing at 6:28. Any in-person comments?

053No? Joe, can we check online? Yes. Um no public comments on Zoom at this time. Any comments or questions from the board? Trustee Ho? No. Okay. Okay, so I will close the public hearing at 6:28 and we will move on to uh next one, which is um 10A, review of the CSEA Chapter 411 initial proposal for 2026-2027 reopener negotiations with the school district. All right. Well, thank you. Um so part of our governance is for the board to publicly receive >> [snorts] >> uh negotiation reopeners and tonight we present CSEA's Chapter 411 initial proposal to the board for the 2026 negotiations. The proposal is outlined in the attachment and on the screen there. And we recommend that the Board of Trustees review CSEA's initial proposal for the 2026 negotiations with the district. And with that,

054I will pass it back to you, President Tran. Okay, thank you. Um do we have any clarifying questions from the board? Trustee Ho, do we have any questions? No. Okay. Thank you. Um any public comment on this item? Joe, can we check online, please? Checking. No raised hands at this time. Okay, any board >> [clears throat] >> board comments? No? Okay. Um this isn't a voting item, right? So we we'll just move on to the next one. Yes, that one was for review. Okay. So then approval. All right. So here we are presenting the district's proposal for the 2026 negotiations with CSEA's Chapter 411. The proposal is outlined in the attachment and on the screen and we recommend that the board approve this initial proposal. I'll turn it back to you, President Tran. Okay, thank

055you. Do we have any clarifying questions from the board? Trustee Ho? No. Okay, any in-person comments on this item? No? Joe, can we check online, please? Yes, checking. No public comments at this time. Okay, any board comments? No? Okay, we'll take a motion. Motion to approve the district's initial proposal. >> [clears throat] >> I'll second. Thank you, Trustee Kim and Trustee Brooks. All in favor, say aye. Aye. Okay, motion passes 5-0. Uh 10C, uh approval of declaration of need. All right. Um so this item here, each year districts are required to adopt a declaration of need for fully qualified educators and we need to submit it to the California Commission on teacher credentialing and so the declaration allows the district to request permits or waivers if we're unable to fill certain positions with fully credentialed

056teachers due to statewide shortages, um such as in special education or other hard-to-fill certificated positions. And approval of this item ensures that we remain compliant with state requirements and have the flexibility to staff classrooms appropriately only if needed. So with that, I'll pass it back to you, President Tran. Thank you. Um do we have any board clarifying questions? Uh Trustee Ho? No. Okay, thank you. Do we have any in-person comments? No? Joe, can we check online, please? Yes. No raised hands on Zoom at this time. Okay. Um any board comments? No? Okay, I'll take a motion. Motion to approve the declaration of need. Second. Thank you, Trustee Kim and Trustee Brooks. All in favor, say aye. Aye. Okay, motion passes 5-0. Next we have Education Services approval of elementary school and mathematics instructional models adoption,

057Amplify Desmos. So good evening. We are back after sharing with you the information about our proposed elementary math adoption at the last board study session. I'm going to invite my colleagues Amy Burke and Pam Bartfield. They'll do a short review and and a brief update before turning it over to you for vote. Good evening, Board of Trustees and Superintendent Ochoa. Um Amy Burke and I are excited to be back with you to um talk about our elementary math adoption. As you remember from the last time we were together uh at our board study session for information, we brought to you many slides um around the process for the math adoption, our wonderful teachers who were on the committee who are all listed here, a little bit about the program, um the teacher uh feedback that

058we got as well as student feedback. Um so what we wanted to bring back to you this evening, as promised, is we did go back and uh and met with Amplify to confirm the cost of the program. So as you can see here for our core materials, we have the teacher edition, the digital license, our student workbooks. Um we have the mCLASS assessment and Boost, which um Amy Burke will talk about in just a moment. We have center kits and manipulative kits. Uh based on some adjustments with our numbers, we came in a little less than our initial cost for the core materials. Um we did also go back and talk with Amplify a little bit about the professional development plan for the next couple of years. So we identified to ensure that we had

0593 years of our initial launch. Um so every time we have a new teacher or teacher that changes the grade level over the next 3 years at a minimum, um we will have an initial launch training from Amplify directly. Um we also thought that would be in our best interest to just for the first year, so we can see how the Amplify training is from the publisher, to do a strengthened PD, some coaching and leadership PD for our um site leaders. If this training is great, we will continue to do that with them, but we thought we'd give them a a 1-year um contract to see how their professional development is. Um Amy um is going to talk a little bit about some items that we discussed at the board study session that we wanted

060to follow up with you on. >> [clears throat] >> Thank you, Pam. Um good evening, Board and Superintendent Ochoa. Um so we wanted to follow up and share a bit more about mCLASS. This is a valid and reliable progress monitoring system that we can use three times each year to gain deeper insights into our students' thinking and to gather actionable data to inform our instruction. Benchmark assessments um at the beginning of the year, mid-year and end of the year, um they could be used as a diagnostic tool for Tier 2 and Tier 3 in interventions, um for progress monitoring along the way and to offer student thinking reports with item analysis and recommendations to the teacher about next steps for each student in their classroom. Um these are grade level assessments that are assets-based, um

061meaning that they allow the teachers to leverage what students already know. Uh they are open response, which allows students to even sketch on to it or type their responses rather than a multiple-choice um assessment. And there is also a read-aloud option available um and the assessments will be in Spanish for next school year. Um the Boost program is one of the instructional supports available for students who demonstrate that they need additional support. Um and boost is actually has two components. There's the teacher led mini lessons that are intended for small group instruction. Those are designed and recommended specifically to the teacher for working with students at a particular skill or topic. And then there are also 15-minute virtual sessions that may be recommended. Um and all of these recommendations are coming from that M class

062assessment um system. So [clears throat] really responding to what the students demonstrated need. Um so Yes. Um next is the performance reports. The performance reports provide actionable insights for the classroom teacher as I've just discussed above um as well as English and Spanish reporting for families. Um M class provides reports also [snorts] at the site level and the district level for progress monitoring and follow-up. Um differentiation um is also available using the amp California amplified math through specific boost pathways, centers, and enhancements provided for each sub unit um throughout their each grade level as well as extension activities such as the investigations which include the California environmental standards. Thank you, Amy. Um so here's an opportunity for any discussion and questions. And again, we bring this to you for approval this evening. So I'll hand

063it back to President Tran. Thank you. Thank you. Um do we have any board clarifying questions? Thank you all for the presentation and for the early discussion we had at the study session. Um I think this is a question following up on one that I asked at a study session, but for the program cost, just confirming under the core materials cost that is projected over 6 years, is the updated professional development cost the 6-year cost as opposed to the annual cost? No, the updated professional development cost includes just what we see on this slide. So um they sort of handle that by um the amount of years that you want it. So for professional development for the price there, we have 3 years of the initial launch, 1 year of the strengthen PD, um 6

064uh hours of coaching session. And just you know, those are different units. So um it's not they only they only take about 30 participants in each session. So we have multiple units of these um professional development and then 1 year of 6 hours of leadership professional development. So essentially this is like the ala carte total of those items? Correct. Okay, thank you for >> And actually sorry um um one thing in um because we're um doing a 6-year at the initial launch PD, um there's some that are um free to us in the first year. Got it. Thank you. And Trustee Kim, could I add that um recall also we have our cadre of math TOSAs. Um so part of our strategy or thinking around a 1-year investment in three of those PD options is

065we build a capacity of our uh math TOSAs around the amplified curriculum um in that process as well. And we can we can judge whether we need to continue to have the vendor support or whether we can manage that with our our TOSA team. That's great. Thank you. Trustee Ho, do you have any questions? No questions. Okay. Um any in-person uh comments? Okay, I guess not. Um Joe, can we check online, please? Yes. No online comments at this time. Okay, thank you. Any board comments? I just want to echo comments that we made at the study session, but really appreciate the level of thought and engagement that went into this. I think especially seeing in this stack the outlined steps, processes, different options considered, the way that we engaged teachers from pretty much every site

066um as well as other students in this process was very helpful. I think also for many of us who've heard concerns or limitations about our existing math program that was adopted for a very different set of challenges during the pandemic, um seeing the next step that we're taking is very exciting. And then especially that ability to provide differentiation, which is something that we've heard um concerns about both for students who need extra support, but also for students who were looking for extra challenges and rigor, I think it's really great that we've identified a solution that in many ways addresses so many of different pain points that many of our teachers, parents, students, and others have identified over the years. So I just want to thank the team again for their very thoughtful and thorough consideration

067in this process. Thank you. Yes, um thank you. Um I think the materials are still available at the district office for review, right? Yes, they are. They're up front in the lobby. Okay, perfect. Yeah, I actually had a chance to look at them after our last um study session. I was really impressed with the materials. They look really really good. Um and I I really like that there's different suggestions for um our educators to you know, ask certain questions to kind of bring out um uh certain you know, for for different things that different students need. And I um I really like that they have those different pieces for each and every lesson. And so the um it looked like the the materials for the teachers are just really thorough and um also visually appealing.

068Like it's it's nice that they're you know, colorful and they look like they're well designed. Um and I just have to share that when I went home after the study session and told my kids that they were going to get rid of Zearn and replace it with this, like one of them did a happy dance. So >> [laughter] >> I think you know, um we've heard some good things from students about how the pilot went. And I'm really excited to um see this get rolled out across the district. Yeah, there's a lot of parents whose kids are offering to buy them ice cream. Like, "Yeah, you did it. You did it." It only took several years. And I think the other you know, part of what a healthy process is is that you know, we

069had a lot of really highly invested teachers because going into um an adoption, it just requires like you just have to make mental space for it. You have to make physical space. You have to be willing to try different things. So you you have folks trying two separate curriculum and you know, then attending a lot of meetings after. It was a personal toll for everybody who did it. I just want to thank all all the staff who went there and say you know, our English language arts next adoption is also not that far away. So hopefully some of those folks can talk to their colleagues and encourage them to get ready for that one um because as you pointed out, the impact [snorts] on kids of having a curriculum that makes them feel excited and

070feel um you know, motivated to learn is really important. Yes, thank you so much to everyone who um participated in the pilot and and put their feedback in. Okay, I will take uh if there's no other board comments, I will take a motion. I'll make a motion to approve this um math curriculum. I'll second. Thank you, Trustee Brooks and Trustee Proctor. All in favor say I. I. I. Trustee Ho? Sorry, I don't think we heard you. I. Sorry, couldn't get to the button fast enough. Thank you. Okay, motion passes 5-0. Okay, we will now move Um we will now move to board member requests for future agenda items. We have 12. >> Oh, I'm sorry. Skipped a whole section. >> No jumping over. No, and actually we have uh yes, she's ready. >> [laughter] >>

071I'm not even going anywhere, so Lisa Joseph is going to join us in a minute. As you know, this is your eighth monthly update on the community strategic plan process. There will be actually another 10 um coming up. So each month we'll continue to add to this process. Um Lisa uh is going to go into a lot of the detail about the important meeting we had last week. Um and then part of what what's currently under development is um some work that we did as I mentioned in my remarks earlier tonight just just last night really refining and and going through a process to continue to elevate voice, continue to give all of our stakeholders an opportunity to tell us what they think, and to really make sure that the room reflects our our community.

072So with that, I'll pass it over to Lisa. And Lisa, uh you can take it away. Thank you, Superintendent Ochoa. And thank good evening, um Trustees. Um as Diego said, last week we had this really great meeting with the community. Um over 250 people were there, and the energy in the room was something I have never experienced before. This is our third community vision meeting to talk about the future of our district. Um and the fact that we had we had every table represented one school community. In fact, some of the tables were overflowing where we had um multiple chairs. Um big big thanks to you Bayside Academy for hosting the event. They were opening up boxes of brand new chairs because we were running out. That's how many people were showing up to this

073event. Um And part of the reason why we organized folks by school community at this one is because this is a district where every school has its own unique identity. And we wanted to make sure that when we present this first draft of the vision, that each school community felt a sense of identity in that vision. Um so as we were presenting, we showed them several questions after showing the draft vision for learner experience. The first question was, does this vision prepare students for their futures? Would you feel proud to be a part of a district where this is the vision? And does this vision speak to all students in our district, including those who have been historically underserved? And the reason we wanted to ask these three questions, again, is so we can make

074sure that this is a vision that resonates with every school community. And we were really excited to hear the feedback that we got. We're still in the process. The vision design team is going to be working through the feedback that we heard to ensure that the voices of the school communities represented at the event last week were going to be incorporated into this new draft of the vision that the vision design team is working on. Um And speaking of the vision design team, Diego mentioned um that we had this meeting last night to work on the vision. Um now I think I shared before that we have several parts of the vision that we're working on. The vision for learner experience, which was the part we were that we presented to the community last week.

075And then we have a vision for instruction. And that's what this group um of the vision design team was working on last night. Um and that is a culmination of these seven months of input put into a vision for what students will experience in their school communities in order to realize um a a learning experience that will help them learn and thrive in their futures. And tomorrow at the um March PD day, educators are going to have a chance to give their feedback on this very early draft of the vision. Like this is really hot off the presses. Um and something that we heard from teachers in early conversations and in teacher listening sessions earlier this um year was that that sometimes there's this feeling that they don't get to have input on big decisions

076like this. And so that's why we were very intentional about bringing this into our PD day to ensure that educators have a chance to give their thoughts and reactions to this vision for instruction. And we can make sure that it is something that resonates with them because ultimately, when it comes to instruction, um educators are going to be the agents of change in our district um to ensure that our students get the education that they um that they truly deserve. And um that's uh some of my updates. I'll pass it back to you, Superintendent Show. Thank you, Lisa. Let me I want to um expand just a little bit because there's a um there's a reality about being a superintendent that is very different than a reality you experience teaching third grade at one school

077out of 22. And when I came to the district in 2021 my view of the district was based on everything that I could put together in my in my analysis of LCAPs and budgets and my work with the the then school board. Um there's a lot of listening that happens that first year, but it's also hard because you're just trying to figure out what it means to hear from 22 different school communities. So as a new superintendent to a district there's an element of how you lead and how you make decisions that to stakeholders feels like this new superintendent is doing something to our district. And you have heard that over the years in remarks that come to the board in my own reflections about how we've operated. So what's interesting about this community strategic

078plan is how little influence I or any administrator has had on the process. And I wouldn't have been able to do that five years ago because I didn't know what I had. I didn't have any way to feel grounded in the district. Um and I think what has been fascinating about this process is um to the the extent to which we're seeing early work like Lisa just commented last night in this group that we had working on this vision for instruction there were teachers in that group, but there were also students in that group. Students with a lot of strong opinions and parents who could say this is what I hear from my child. This is what I've experienced at school site council meetings. And what's interesting about this process is almost the very next

079day, right? Two days later, we have this this access point for 600 teachers tomorrow. They're all going to get the opportunity to see what has been created and basically give us their individual personal feedback. Which is then going to circle back in and actually have the effect of making changes and causes us to tweak again based on that educator input. And we've never done that here in the five years that I've been here. Um and it's a real it's a real testament to the work that this group of close to 50 stakeholders has put in um as part of this vision design team. I personally think that's what's going to make this community strategic plan um excellent is that it will have gone through some very very significant deep cycles of review and input before

080adoption. And then it's going to come before you all here. And you will have an opportunity in public on television, you know, essentially on online to be able to see the work that comes to you and have the opportunity to say, I think this concept is missing or I want to see this expanded on. And then we'll have a final cycle where the board's input and the board's uh remarks get folded into, you know, as we've talked about the very very significant input that has happened through this process. And um yeah, it's it's it's really exciting work, but it's also extremely high quality work. Um and uh and you see it in in the engagement that we have with our with our um team members. So thank you for that, Lisa. And with that, we'll

081pass it over to the board for Stay online, Lisa, just in case there are questions, but um pass it back to the board and to the community for questions and comments. Thank you. Um Yeah, I appreciate I appreciate that that um review. Um yeah, I also attended the um the meeting briefly um of the community visioning plan. It was really cool to see a lot of familiar faces, but also a lot of new faces. So um and it was also cool to see like different uh different school communities responding differently to the different questions and coming up with different ideas for how these um ideas would um >> [clears throat] >> be implemented in their own spaces. So thank you to everyone who participated in that project and in that meeting. And I'm excited to

082see what comes out of um this whole process of getting feedback from our educators as well. Uh do we have any board questions or comments about this? Um I uh have a question {slash} comment. Um so first um Mr. Joseph, thank you so much for the presentation. And um I think it's really exciting for me to see us reach this point, you know, and see like the draft vision statements come to life. Um you know, I was looking, you know, at the PowerPoint and it was saying things like, you know, we're looking now to refine and validate the draft uh with community input. Can you tell me a little bit like how you'll do that, what that'll look like? Yes, absolutely. So at the end of last week's meeting we had folks fill out a

083survey where they could provide their individual feedback. And that survey is still live for anyone in the community, whether they were at last week's meeting or not, to provide their feedback on the vision for learner experience. And actually one um fact I wanted to share is that in that survey, we asked a question about how folks have interacted with the visioning process. And about 20% of people this is their first time interacting with it. So we are hearing from new people each time we do this. Um so the vision design team is going to be taking all the input from last week's meeting and from the survey that's going to be live for at least for a couple more weeks. Um and then in our April meeting, the vision design team is going to look

084at that information and incorporate that feedback into the next draft of the vision. Um as of now, that's the next meeting is where we're going to be iterating on the both the community the vision for learner experience and the vision for instruction using the educator feedback as well. And then in May is when we'll continue drafting to develop a high-level vision for the broad for everyone that's a bit shorter than what we have now. Thank you. That's really cool. Okay. Do we have any in-person comments? No. Joe, can you check online, please? Yes, checking. No public comments on Zoom at this time. Okay. Thank you. We'll now move to approval of board policy and administrative regulation updates. Second review. All right. Good evening. Jackie Hang was not able to be here this evening and so

085I'd like to welcome Erica Rodine, senior counsel with AALRR. She and Jackie work together on these updated policies and administrative regulations in front of you. And so welcome, Erica. I'll turn it over to you. Hi there, everyone. So I'm appearing today on behalf of my colleague Jackie Hang on this item. So overall, right, our proposed changes to these board policies and the administrative regulations are to ensure consistency with the recent changes in law, CSBA updates, and other guidance by the California Attorney General. I believe Jackie spoke with Trustee Ho earlier this week to address specific questions and concerns raised at last month's board meeting and those have been resolved. If the board would like to hear summary of that conversation and particularly regarding board policy administrative regulation 5145.13, which is the response to immigration enforcement,

086I can certainly provide that now. But otherwise, it's my understanding that Trustee Ho has accepted Jackie's recommendations. There are also three more considerations that I wanted to bring to the board's attention tonight, which is in addition to the changes already reflected in the documents provided to you. First, in administrative regulation 5145.13, the response to immigration enforcement, there's a paragraph under the section titled responding to law enforcement officers on district property. That paragraph refers to on-site district police and so we just recommend deleting the reference to that phrase because there are no on-site district police. So the reference is not applicable. The second point I wanted to bring to the board's attention tonight, it was to a point made by Trustee Kim, I believe, at the last board meeting. District administration will use a global email

087address to include in the uniform complaint procedures, which is AR 1312.3 and the non-discrimination in employment, which is AR 4030. And so that that will be the applicable email for individuals to contact for submitting complaints for those policies. The district has already created these global general email addresses and so those will be included in these policies. And then the third final point that I have for now is that in AR 4030, the phone number listed just needs to be slightly updated. I believe the area code is 530 and it should be updated to 650. Some more minor. Any questions for me? Erica, thanks for sharing those details and kind of covering some of the issues that we flagged previously. I did want to ask on 5141.4, I understand that on the list of mandated reporters,

088I guess the recommendation is we don't need to explicitly add board members despite the change in law because the way that section is drafted, it's not meant to be exclusive. It's listing, you know, different types of mandated reporters. I guess what would be the pros and cons of not updating that section now while we're already updating it to explicitly list board members given the law change? Well, the language as phrased just appears to be broad enough to capture board members as the law contemplates now. I mean, the pro would be to be explicit to say that board members are included in that requirement. But it at the end of the day, I think that as read or as written, that board policy still mandates that, you know, that board members are included in that requirement.

089So it would just be more so ensuring that in writing, board members are indeed listed. Got it. And then my understanding also is that the recommended action is to Are we voting on this tonight? So in approving it, to kind of draw the caveat that we will update the contact emails where appropriate to for something more evergreen like an HR at smfcsd.net. I did want to ask though on that point and also the police point that you brought up under 5145.13, would it be appropriate to make a global comment that if there are other areas in our board policies, whether those are covered today or elsewhere, where those two particular issues exist, that the board is comfortable with staff making those changes or would each one have to come before the board for approval? If

090it was specifically updating contact emails to be evergreen or point to the district email or for specific reference to on-site district police to be omitted where appropriate. Good question. I think that with respect to the on-site district police, if we haven't caught it all by now, I think that the board can certainly direct district staff to ensure that any other references to on-site district police are being omitted from the policies. And that can be confirmed at least confirmed with the board at a future board meeting, right? But that I think that direction can certainly be made. Now with regard to the global emails portion, what we've done for the UCP and the 4030 is made we made specific email addresses for each of those policies. So what I would like to do if we were

091to make and I think the intention is to maybe make a global email for another set of complaint procedures, is to just bring that before the board for for approval so that you are able to review that because for example, for the UCP, I believe it's uniform complaint at smfc.k12.ca.us. And then for 4030, it's non-discrimination employment at smfc.k12.ca.us. So because of the specificity of that, I would like I would prefer for it to go before the board. I think just to be certain that you know what it says and that you're approving what it says. Thank you for that clarification. Any other questions? I just had a question about the on-site police. So if a future board decides they want police on campus, would these need to be revised or does it make sense to

092leave it in like if applicable? Because the current state is that there is no on-site district police, I would recommend just updating the policies as we are now to um remove the reference to that, but I certainly in the future if you know, the district does retain its own police, um then we would then want to update the board policies at that time so it's accurate. Okay, thanks. Can I insert a comment here really quick about that? So I was talking to Ms. Hang. As you can all imagine, it was a very nice long conversation about a lot of these things. And so she was saying that actually a lot of the board policy, they already struck out the on-site district police kind of references all throughout these. And so that was just one that

093they had missed and forgot to strike out, but they've actually all been removed partially because we don't have that job description anymore. Okay, great. Um Erica, for the recommended changes, since some of them are, you know, this is the clean version, but it looks like we have sort of like a few updates that we want to make, would we would it make sense to I guess have any motion reflect that then? Okay. >> Yes. Yes. So it would be to Sorry, may I? Go ahead. >> It would be to make a motion to adopt the changes in redline as well as to direct staff to remove the reference to on-site district police, right, to utilize the global email addresses for 4030 and 1312.3 and then to update the phone number in 4030 to be 650

094area code. Like that would be the the whole motion. Okay, but then I guess um to Trustee Kim's point about including the board members, I think it might be helpful to actually explicitly include board members because we we may know, but any future board members reading this policy, it would put them on notice if they don't already know. So I think it would be helpful to have it in there. That's my two cents on it. Um So I would also maybe add that into the motion. Sorry, this is now like a five-part motion, but Yes, it is. No, certainly. And that can be done for sure. Okay. President Trinh, could we read it one more time so that whoever ends up making the motion, we can Okay, so according to my notes, the motion would

095be to adopt the red line um changes um but remove references to in on-site any on-site uh police officer or law enforcement officers um include a global email address for um complaint procedures um correct the phone number uh for I don't whatever phone number is. Yeah, yeah. And then also to add board members explicitly to the mandated reporters. So if anyone would like to make that motion. >> back right on that, yeah. Okay. I really like the way you said it. Okay, uh does anyone want to second it? I'll second. Okay. Uh thank you, Trustee Kim. Um I'll I guess wait, do we do public comment on this one? We Wait, sorry, let me pause. Let me do public comment on this. Is there any public comment on this in person? Uh Joe, can we

096check online, please? Yes, there are no raised hands. Okay, thank you. Any comments before we go forward with the motion? Now that we've beaten this into the ground. >> [laughter] >> Okay, um I will call for a vote on the motion. All in favor say I. I. >> I. I. Okay, great. Motion passes 5-0. Thanks very much. Um Okay, now we will go to uh agenda item 13, board member request for future agenda items. No, okay. Uh Trustee Ho, do you have any? No. Okay. Great. Uh board statements any? I just quickly want to say I wish everyone a wonderful spring break. Doctor's orders, have fun. Does Trustee Ho want to go first? Trustee Kim has indicated he has a long one. >> [laughter] >> Uh yes, uh mine's to be quick. Um I just

097want to say um President Chin and I had the pleasure of um having a conversation last week with some individuals with SMEDA. Um and so just want to say I really appreciate our partnership, um congeniality, and ability to discuss um different topics with them. Thank you for that. Um I just want to recap some of the events since last board meeting and specifically I want to call out um I had the privilege, thank you to the district, to attend the California Association of Asian and Pacifica Leaders in Education with many of our principals and administrators from my district. I was able to be a speaker there along with John Yeh, a parent in our district and a law firm partner at Burke Williams and Sorensen, and we spoke about ways to engage Asian American Native

098Hawaiian and Pacific Islander youth voices in leadership. I was great to be joined by Victor from our district office, by Jaydalin and Justine from our schools, and also Diego Perez. Um again, just really talking about and being able to talk about the incredible work that we do here in the district to support all students um and specifically in this conversation for a lot of our Pacific Islander students, um Asian Americans, and others. It was great to be able to highlight both programs that we do, but also to hear best practice from across the state for a lot of A&HPI administrators and other education leaders. I also wanted to thank or congratulate Burlingame Drama on a great performance they had for High School Musical. President Chin and I had a chance to go and see the

099musical in person. I believe it was that Sunday. Um so it's always great to see how incredibly talented our middle schoolers are um more so than I am now. So always very humbling and inspired to see what they're able to do. Um I also wanted to thank Assemblymember Matt Haney and Senator Wahab. Uh they invited me to be a part of a press event they did uh earlier this month to talk about AB 2017, which is a bill that would make Eid a holiday in California, similar to what we have for Lunar New Year. Um and uh for um Diwali. And I think it was really powerful to be at the press conference to hear specifically from Muslim American students in California who talk about how this holiday is such an important one in their

100culture and yet absences weren't excused, they would miss exams in school, not be able to make them up, or they would have to lie about the reason and say that they were just happened to be sick on the first and last day of Ramadan. I think that's the kind of issue that we have been trying to deal with in order to promote inclusion and belonging in our schools and especially now given the state of all that's happening in the world, uh to be a part of that press conference, to be part of one of the folks calling for this to become a holiday in California, I think again is very consistent with the values that we have here in our district. So I was honored to be a part of that. I also want to

101thank Samaritan House for inviting us to be a part of their annual gala. It was great to be there with so many folks here in the room and from the district as well. They are one of our major partners and again, given all of the kind of challenging economic times we're dealing with as a district and across the state, um great to have partners like them who have been so consistent and so supportive of our students and those who need it most. Um also want to thank the San Mateo Police Department and the Police Activities League for inviting us to be a part of their annual Lights and Sirens Dinner. Again, great to be there with so many administrators from our district and to support that partnership that we have. And then this doesn't rise

102to the level of a um board request for future action item, but I did want to thank Dr. Reddy for her comments earlier. As many of us know, we hear those comments almost every single week from parents, from teachers, and others. I know our district is already very mindful about digital wellness and trying to find that right balance between using technology where appropriate, but also I think what was great about the Amplify presentation earlier is that they're explicit that no screens are required for the core curriculum, even though there might be supplemental tools or additional things we can take advantage of. Um I know we already have the AI task force. I know this is already something that's very top of mind, but I do think an ongoing conversation about this and highlighting the work

103that we're already doing as a district could be something that we can further develop uh maybe for a future board action item, but nothing I'm calling for at this moment. I think in a similar vein, many of us know that Foster City is dealing with a cyber crisis at the moment. And some of you know that in my past work, when I worked for the LA Community College District, I was leading the response to ransomware attack that happened at their school. And I don't believe necessarily that our district, dealing mostly through K through 8, would be a likely target of something like that, but I think it is some it's a reminder that every single public institution needs to be mindful of our policies, practices, and what we're going to do to defend against something

104like that. And that is something that I would love to get more information on just on background. And lastly, as everyone else has said, wishing all of our students, families, staff, administrators, um and teachers a wonderful spring break. Year one. Thank you. >> [laughter] >> Trustee Proctor, anything? Okay. Um I think some a lot of what I was going to say is already covered, but um >> [laughter] >> Sorry, not not I that wasn't a targeted comment. Um but I I did want to talk briefly about the PK um parent graduation last night. Um it was a it was a really cool event. There was a lot of kind of um you know, there were parents from all of the community schools there and so it was just really great to see um so many

105parents who put in the time and effort and dedication into improving like their own situation, right? Like they care so much about their kids and their their own families and um it's it's an investment and I think one that will pay big dividends. And so I just want to thank everyone who is part of the PK program um and was part of the celebration last night. So that was really cool event. And um then lastly, I had a meeting with the city earlier um they had a couple of updates, but the the one of the ones that they had was that the Central Park um playground will is in the process of being updated and I actually went by it the other day and I was surprised to see how far it has come along.

106So they actually said that they anticipate it will be done in September, which is really cool. Um and well ahead of when I thought it would be done. So um if anyone is in Central Park or you know, going along El Camino, just take a peek over the fence. It looks like it's going to be an amazing playground and um long overdue. So we're I'm very excited to see that. Um Okay, so future meeting dates uh for the next study session are April 9th for multilingual learner services and then our next regular board meeting is April 23rd. And with that uh I will ask for a motion to adjourn. I'll make a motion to adjourn. I'll second. Thank you, Trustee Brooks and Trustee Kim. All in favor say I. I. >> I. Okay, motion um

107we are now adjourned at 7:15. Thank you.