001much gracias. >> Good evening everyone. Welcome to the regular board meeting. Um today is 12 um December 11th and we will call this meeting to order at 5:31. May I please have my Ottabon students to join us for the pledge. [laughter] Ice to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all trusty help. here. Trusty Tren here, Trusty Proctor here, and Trusty Kim >> here, and here. We will move to uh ask for an approval of the agenda for December 11. >> Motion to approve the agenda. >> Second. >> All in favor say I. I wanted to pull an item table. >> Okay. um 4 A2. >> Can I also um request to uh discuss item 4C2?
002>> No, we're pulling. Oh, we're pulling like the agenda. >> Oh, no. >> So, not the agenda. >> Yes. >> Okay. Okay. >> Yours up. I will make a motion to approve the agenda with the exception of 4 A2 which we which I propose that we table for a future meeting. >> All in favor say I. I. >> Okay. We will move to employee um [clears throat] groups of S MFCA. [clears throat] >> Hi there. Thank you for having me. I'm Doug Jarris, principal at Ottabon School and I am very pleased to introduce our student council who is going to come up. We love this time of the year. Um it's a great time just to reflect on all the things we've accomplished so far in this school year and give appreciation. So our student
003council would like to show our appreciation by sharing some of the words that they've written down. I'm also joined by our school counselor, Kim Elder, and she works with our student council um and and helps him to guide our school and uh and really just make it for a wonderful place. Hi, [clears throat] my name is Riley and I want to thank the teachers and toas for taking the time to teach us lots of different subjects. For example, Miss G helped me get a lot better at reading. Miss Kim helps us feel better about things and our teachers help us learn uh lots of other subjects. I also want to thank you for helping to make this school a comfortable and safe environment. I am so happy to be a part of my amazing school.
004Thank you for your time. Have a great night. >> Hi, my name is uh Matteo. Welcome people of Foster City. Thanks. Now, thanks to all of the classified staff. We have help for all the students. Miss Maryanne helps us if we have a question or if we are sick or hurt. Miss usually helps by restocking snack or lunch. Miss How sometimes covers for Miss Marian and helps us in the office too. Our custodians keep our school clean. Our parent educators help our students to learn. The addict staff watch the students after school. Thanks to all our classified staff. >> Good evening everyone. My name is Mata. I'm 10 years old in fourth grade at Ottabon. Firstly, I would like to thank all the administrators for all they have done, not just for me, but for
005everyone at Audible. You guys are awesome. But I want to I want to uh give a special shout out to Mr. Garris. He has helped me through my very first years at Audabon and he still does. He always gives and has a positive attitude. He cares for everyone at Audabon and he shows it every day. He also helps out a lot. Mr. Garris makes school a fun place to learn, a safe place to be, and an enjoyable place in general for all students and staff. Ottabon is a very fun school. Mr. Paris helps us all and is a great example of the four pillars which are to be respectful, be safe, be responsible and be engaged. Thank you all for your time. Thank you. >> Hi everyone, I'm Lucy and you might know that we
006have spirit weeks fun events and great fundraisers at our schools. But have you ever wondered how all of this happens? It's because of our amazing families. Parents and caregivers choose to spend their time supporting our school, attending PTA meetings, volunteering at events, and helping raise important funds for all of us. Because of their hard work and dedication, our school continues to grow and thrive. On behalf of the students at Ottabon, thank you to all of our families for everything you do. We appreciate you. Hello, my name is Rowan and my name is Olivia. We're here to thank the students. Good evening everyone. We've been through a lot such as CO 19, back to school, and leaving school. Green team has helped us with garbage and watering the plant. We also clean up after ourselves. Some
007students even help scoop ice cream at school events. >> So now, now we just want to thank the students for their hard work. We also like how the students help each other in class such as math, social studies, and reading. Have a good night. Thanks again to all students. >> Hi, I'm So, and I want to thank our counselor for all the help they've given us. They help us like when things get hard like when we face difficult situations and they do that by asking questions and how we can prevent that in the future. With that support we can come to school with a peace of mind. I truly appreciate their role and see and see the positive difference in my life. And I want to thank the school psychologist who help students with IEPs
008and be successful. Thank you for listening. Um, welcome esteemed district leaders. Uh, I'm here to thank our school board, also known as the only people on earth who willingly attend meetings about me. Truly legendary. Our school board members are basically superheroes, but instead of capes, they wear I survived another meeting expression. These heroes read 200page policy documents for fun. Meanwhile, I complain when my homework is more than one page. Respect. Hold me so many documents that I'm convinced they've unlocked a secret superpower called staying awake while reading extremely boring things. If I had that power, I'd be unstoppable. I finish all my homework. Maybe. Okay. Thanks to our school board, our school runs smoothly. Our teachers are supportive and our students don't wander around like confused. They [clears throat] make tough decisions, answer tough questions,
009survive budget season, which is basically tax math mixes emotional stress. It's terrifying. So, thank you school board for everything you do. You're brave humans who who enter meetings that are way longer than my attention span, which is honestly about 12 minutes on a good day. School board members read so many documents that if you just ded them all up, they'd probably reach the moon. Meanwhile, I read one paragraph of homework and so we need to lie down. We appreciate you. We admire you and we also appreciate that you're able to stay awake during meetings. That would definitely knock me out in less than 5 minutes. And I'm deeply impressed that none of you have run away yet. They're the best. They're dedicated, hardworking, and honestly, they deserve a nap, a long one, and some snacks.
010Thank you, [laughter] student council. Um, thank you for those words of encouragement and, uh, support. [laughter] Um, and thank you all for having us tonight. >> [applause] >> very much students and I have to I am a proud of my kids. >> Um any updates from CSA? President Brooks. Uh, Miss Bishop, uh, let me know ahead of time that the, uh, CSA doesn't have any comments. >> Okay. Thank you. All right. You have to meet up. Good evening everyone, members of the school board, Superintendent OOA, district, district staff, and community members. I'm here tonight on behalf of the educators of SMEA. As we close out the calendar year and mark the annual board reorganization, we want to thank our board for their service and leadership. We appreciate your commitment to our students, educators, and community,
011and we look forward to continuing our collaborative work in the year ahead. To our entire school community, educators, students, families, and staff, we wish you a restful and joyful winter break. May the season bring time with loved ones and moments of peace. Happy holidays and thank you. >> Yes, I have an update from Karina who couldn't make it tonight. Um, okay. Let's see. She says that we are excited for the 10th annual readathon which is coming up at the end of January. And we had a great material sorting party to get ready for that. Um, it will the 10th annual readathon is um from January 23rd to February 6th. The goal is to read 2 million minutes districtwide and raise $125,000. And this will be open to all preK through 8th grade um SMFCs students.
012And we have two kickoff events um at Samonte on uh both on Saturday, January 24th. One is at the Sonteo Main Library downtown 11:00 a.m. to 1:00 p.m. And then the other one is at Foster City Library from 2:00 to 4 p.m. So I hope that we will see you there. see any committee reports. Moving on to public statements related to non-aggenda topics. Do we have present? Can you please check online to see if there are any public comments? [clears throat] >> Yes, checking. No public comments on Zoom at this time. >> Thank you. >> Any announcements from anyone on the board? >> No. All right. We'll move to superintendent. >> Thank you, President. Um, first I want to start with a thank you to all of our students. Um, our last student who spoke
013a real future in public speaking and >> [clears throat] >> um, and to every student that spoke. Um it's really special to come and and um give remarks on behalf of other people and all of you speaking on behalf of over 500 students at Ottabon and and really your whole school community. Um you should really be proud of the messages you gave out and I really want to thank you for spending your time appreciating other people. I think um being kind to other people doesn't take a whole lot of work but makes a really big difference when you're kind to somebody else. So, thank you all for doing that. Um, about a week ago, we had a meeting in this room called the vision design team meeting. And you're going to hear about it more
014in detail tonight from Lisa Joseph when we report on on the topic. But it's a group of 45 Santo Plaza City School District community members that are comprised of parents, students, teachers, classified staff, administrators, and even community members. And for over six months, we've been putting work in to develop the 2027 to 2032 school district vision statement. And um it's very very important work. I want to thank everybody who attended the vision design team meeting because it led to last night's meeting which was held at George Hall where over 125 people from our community attended. So, it was actually it was really beautiful to see that facility filled up. Um, and what we all talked about last night was um trying to imagine what the classroom of the future will look like for our students.
015So, it was a beautiful thing to have teachers and parents and students um as part of the process. We are putting the microphones in their hands. So, for everybody who spoke tonight, I would love to see you at our March vision meeting and our May vision meeting. Um, because we know that the students in our district have a lot to say and the classroom of the future for us is going to be designed when we listen to the people who we educate, these young people who are so smart and so talented, but also when we take the time to sit and question what we do and how we do it. So, it's very exciting work. It's really wonderful work. um both the vision design team that met a week ago and the larger community that
016met last night um were treated to some experiences where we really built a strong community across campuses. So, it's really special to be in a room when you have um staff members and community members and students from all over the district, all of our 22 schools. So, I want to give my big thanks there. I also want to thank the school board for joining me at uh this year's California School Board Association. One of our trustees, a clerk, Jean Kim. I want to recognize Jean, he was on a panel presentation where other members of the California [clears throat] homework community went and heard directly from him and maybe in his remarks he'll give us a little uh preview of what we shared there. But um our district was really well represented and it's important from
017a governance standpoint to have uh schoolboard members who are deeply committed and all the way starting from President Brooks all the way across the deis to trustee ho this is a group of of people who commit time and energy to the work that they do. Um because I'm the author of some of those 200page documents I don't necessarily think they're super boring. I find the poetry in the alcat documents. Um, and it's it's a really wonderful language once you learn it. Um, but but honestly, they um do this work because they really believe in public education and because of the importance of of what public schools offer every child um in our state. And and just kudos to the school board. And then last but not least, I just recorded a podcast with four students
018from Leed Elementary School. Uh we went and visited LEAD on Monday. They had their multi-purpose room um filled with about 50 um presentation boards where fourth and fifth graders recorded themselves producing podcasts and then had a computer connected to headphones so that as the other students of the school and visitors like me came in to observe their presentation boards, they would invite us to listen to a 3 to four minute podcast that they produced and that they embedded into Canva they created and that was a really powerful experience. So today what we did is we invited four of those students, four of the 60 students back to the office and Diego Perez and myself and Pam Barfield produced a podcast with them and it'll be coming out in a few weeks. It's really powerful um
019to hear kids talk about what their school experiences are like. Um and based on what we heard today from our students from Le Elementary School, the future's really bright. So that's my report for tonight. Thank you. >> Um I wanted to release the kids. Uh the kiddos if the parents want to take [clears throat] you're more than welcome to leave at this time. Thank you. [clears throat] >> Okay, we will move to item four, the proposed consent agenda. All items on the consent agenda are considered by the board to be routine and will be enacted by the board in one motion in the form listed below. There will be no discussion on these items prior to the time the board votes. from the motion unless a member of the board, staff, or public request specific
020items to be removed and discussed from the consent agenda. The superintendent and staff recommend approval of all consent items. Movement of any recommended consent items is appropriate at this time. >> Yes. Can I please item 4C2 for discussion? Any member of the public like to pull any items from the agenda? >> Okay, Joe, can you please check online? >> Yes. Uh, President Brooks, there are no public comments on Zoom at this time. >> Thank you. All right. With that, can I get a motion to approve the consent agenda? And [clears throat] it's an exception of 4 CA 4C2. >> Motion to approve the consent agenda with the exception of 4C2. >> Second. >> All in favor say I. >> I. >> President Brooks, excuse me. There is a late hand up. >> Okay, we'll go
021ahead and take it. Okay, just a moment. [laughter] >> Uh, iPhone. U, please state your name for the record and u you have three minutes. Please go ahead. >> Hi the board. Hi the board and and Joe. Uh, good evening. Sorry. Did we already uh went through number two for the copier contract or are we going the other way around? >> That's been pulled. So, it's no longer on the agenda for tonight. >> Okay. Okay. Um we submitted um and we just want to make sure that that uh that the board received it and thank you for your time. >> Thank you. Yes, we did receive it. >> Okay. Thank you very much. Good evening. There are no other raised hands. President >> Thank you. >> So I wanted to um discuss 4C2 approval of
022contract with Lumi story AI. Um when I was looking at this, you know, I didn't really know anything about Lumi, so I researched it. Um I thought it was interesting that um Lumi CEO is Colin Kaepernick. um and also that it's launched um it launched summer of 2024. Um I would like to ask um which five schools are piloting Lumi and then also kind of the rational um behind choosing this particular um software. >> Sure. Good evening. Um we're looking at uh the five community schools as part of that program. um we'll be exploring the idea of of piloting the the the program in the classroom and also possibly in the after school program. So that's the intent at this point. Um we haven't gone any further in working with the schools obviously until the
023board is subject about that. Um we've been um I think I mentioned in my board comments to you that um over the last year or so as we're looking at um kind of the various pieces of strengthening our language and literacy program in this case particularly around writing we've been reviewing a variety of tools and and writing programs. Um and we have um there's a few that we've looked at that we're thinking okay we want to go ahead and do some piloting um and to see you know how these how these programs support students with their writing. Um the Lumiere program you know came to our attention and we uh looked at it and we we were positive about the fact that it it sort of it addresses writing across a whole variety of genres.
024Uh we particularly like this the supports for the storytelling aspect of of student writing the narrative writing um and so um in looking at you know various options we thought this would be one that would be interesting to try and pilot with students. >> Um thank you so much. Um I think I really appreciate your explanation. I think that gives me a little bit more understanding overall. Um I guess for me I was just a little bit um you know I I really wanted to approach this carefully. Um I know we had our board study session regarding AI and you know I don't think we necessarily flushed out fully maybe our district's position or approach to AI generally speaking. Um, that aside, more importantly, you know, I, you know, read an article over the weekend
025that was excerpted from Jared Cooney Horvath's book, The Digital Delusion, you know, and it talks a little bit about how screen use negatively impacts literacy, creativity, and memory. Um, and for me, you know, when you're thinking about those topics and you're thinking about storytelling, it feels like a contrast to me. Um, and I think hearing also that we're piloting the software at our community schools specifically, it gives me a little bit of pause. I think, you know, I'm so protective of our community schools and I want to make sure that the the the things that we're selecting will truly enhance language and literacy instruction. Um given that it hasn't been around that long, um it only launched summer of 2024. Um I would love to see um kind of any research maybe been put out
026to see the effectiveness of LUMI. Um, you know, as much as I know our students would probably love to have like a guest appearance by Colin Kaepernick at their schools, but you know, I really want to make sure that we're looking at things carefully, um, you know, around especially AI with their students. >> I just want to follow up on that as well. I was going to pull this agenda item for a similar reason. Um, I echo some of Trustee Co's concerns and I think I understand given that this is a new technology, we're not going to have a lot of longitudinal research or studies to back it up and I'm always in favor of control pilots that make sense, especially for some of our schools with higher need. I am curious and I've asked
027this before with other programs, how will we evaluate success over the course of using the rolling out this program given that we don't expect to see a result necessarily immediately. And so, how do we evaluate successful? And I think for transparency and go to the concerns that trusty ho echoed that reflect a lot of what parents are saying um and as she mentioned it's been a lot in media New York Times and elsewhere talked about the kind of mixed bag that is technology in classrooms and how it can both be an asset but sometimes it can be a detriment to attention to focus and skill development. I wanted to know specifically for this product, but I guess generally for our sourcing, is this a company that came and pitched to the district? Is this something
028that we put out for reaching out to different vendors to find tech solutions for literacy? I'm curious how this came about just so we can provide more transparency to folks who have expressed concern about the way we're rolling out technology in our classrooms. So we became familiar with it through um a conference where it was you know was a many conferences you see the various vendors and that's how it first came to our attention and um and then simply followed up and and did some due diligence around the program. You know, I definitely I second your point about the the ability to have some longitudinal data about impact. Um, and because this technology is so new, it's not something that necessarily has a has a strong uh trail of data behind it. Um, and um,
029part of the point, you know, this is we do various kinds of pilots is we engage with the teachers. They help us look at you know what are the criteria what are the needs first of all that we're trying to address writing program what are the criteria we would have for evaluating the effectiveness is you know anything from I actually see improvement in students um you know sort of cognitive skill of writing um as well as you know engagement and enjoyment around the writing process. So um but you know that's those are my thoughts at this point. We would engage with our teachers around around that and uh ultimately evaluating the effectiveness of it. My followup question that you already answered was going to be about how to what extent we have teacher uh input
030in terms of making a product like this. So it sounds like we were consulted and will be a part of the evaluation phase as we try to assess the impact of this program. But I think to Trustee's point, one of the things that kept coming up at CS this past week is so many districts are behind the ball when it comes to AI policy, tech policies, um figuring out a coherent platform moving forward. And even though we've had those discussions, the fact that we haven't rolled that out in a comprehensive way, I know it's something that's a high priority for us going into next year. So I think this kind of reflects one of those gaps that we have, but it's good to have that context for our city. Um I was going to share
031in my comments at the end of the meeting about my experience at CSBA this year and um attending a panel uh a discussion about AI and with Anaheim Indian median school high school district and um what I was going to say later was that I hope that we can develop some board policies around AI before we really dive into this. And so my concern is that we haven't really discussed as a as a school board, as a district how we're going to use AI how responsibly and implement it. And so on this piece alone, I would like I feel like we're jumping ahead of where I see us kind of going in terms of um agreeing with each other on how it's going to look like in this district. So I totally trust the the
032district on like pilots and curriculum implementation. um because that's your thing. But I think policy wise we haven't really discussed this yet. >> And let me just add that um we you know we've the superintendent, myself, Pam Bfield and Kenetta Cook have have been meeting and and developing the plan to I think you may recall that we we talked about forming an AI working group at the board study session. Uh so taking steps beginning in January to recruit and and begin to um you know really kind of do the the professional development for that group because there's so many aspects to this. they if they need some time to do some learning with the idea that next fall, you know, very much in alignment with where we're headed on the our strategic visioning and planning
033uh that we will start to think about policies and begin to bring things to you as well as start to think about the kinds of PD and supports for teachers. So that's just, you know, at this moment that's where we are in our plan. Given um what we expect to happen with our AI task force and our working groups, a delay of this proposed contract to August of 27 is an example of an alignment issue that might actually work if we have some AI policy work that takes place in the early spring, potential board approval sometime 27. Um and then a reconsideration of a contract with Lumi in light of what we all agreed upon are the correct type of guard rails for AI implementation. Um and at this point we don't have any uh
034commitments beyond a proposed contract. So, it really is in a place where uh the board could um make a recommendation to table the item to a future meeting and then we reconsider once we have some AI policy that has been vetted through educators and community members and and really solidify um what we want those guard rails to be with AI implementation in our district. Um and another question I want to raise is um you know as part of the CSBA conference I also attended a a panel that where they discussed some of the same issues. It was a different panel and one of the things that they talked about is um basically the privacy of our data um especially student data. And then I mean this is this is more of a broader um issue
035that we should be aware of as a district is basically um you know as we have the as AI tools and and LLM tools become more um you know proliferate um I think we should also be aware that you know we shouldn't be putting student data or or data that is like subject to fura >> into these systems um and you know without the appropriate guard rails without um you know there's certain uh software that is proprietary to an organization and other software that isn't. And so if we have um staff or students entering information into you know open uh openly available software that's um not great. So, u just wanted to flag that additional aspect of um of AI use as we continue to discuss this, but I appreciate everything um you explain. Thank
036you. Yes, thank you for the explanation and I have to agree with my fellow um colleagues regarding you know putting some safeguards in place before we launch this because as we know it can it can be to the benefit and it can also be to the vet. So we make sure that we have everything we need in place to save our our children while we navigate this. Okay. So as of right now, we will table this item. >> The item has been pulled. So no action was taken on it. Would >> sort of certify to have somebody make a motion to table it to a future meeting date and then we could take a vote on that >> on that on that motion. >> Okay. Can I get a motion to table this? >> Sorry,
037just I don't know if this is the appropriate channel. I'm hesitant to pause every AI initiative that we will pursue until we have a policy knowing that putting together a policy is a lengthy time-consuming process. So I guess my question for my fellow Steve would be whether or not we feel comfortable moving forward with this pilot or setting some other type of ground rules. Again echoing all the same concerns about guardrails, but if we're waiting until we have a board approved past policy, this may be months if we're lucky. And so I'm hesitant to pause any technological piloting for that period. But I would love to hear from my fellow trustees. >> I think for me I you know I'm really interested in that you know AI working group the task force kind of the
038culmination of educators community members you know to help drive what it is that we want to do. And so, you know, I don't necessarily for my my personal opinion is I don't think that we need to necessarily wait for board policy because I agree that might take a while. That would be the ideal though. Um, but you know, if we had recommendations from a working group, a committee that has been formed, um, I would feel comfortable more comfortable moving forward, you know, if after a committee is convened, but that's just my personal opinion. So would it um be let's say safe to consider the working group um explore this AI platform and then they uh gain whatever information they need to report back to the board >> to move forward. I mean because at some
039point we do have to um figure out a platform that we can approve so that we can explore these um you know the details around >> Yes. Yes. I I mentioned that there's going to be this period of time where that working group has to do its own learning what better way than to have a kind of case study of what is a platform. Let's look at it. How wouldn't we analyze it? What would be privacy issues we want to delve into? I think just that kind of learning by doing would would lead to to very smart recommendations coming >> and um you know I didn't even consider it until you mentioned it. Is it I mean would you guys be interested in piloting it and then letting the working group you know do their
040uh due diligence and uh learning the programs because at some point they have to do a um an analysis and you know kind of have some time with the programs to see. >> I would say like the maybe like the working group take a look at this. Um my feeling after we left our study session was we were not like we were we hadn't made very much progress on our thoughts on AI like we were very like elementary level and so um I agree we can't hold back forever but we also kind like a baseline of where we are and what we all agree with and even I would say pushes to the group and take stab at it. So is that done? uh David by way of us entering into a contract or do
041we um have the working group um you know is there an an opportunity where they can ex you know explore the material before we approve I I want I'm kind of trying to >> you wouldn't need to enter into a contract I think to to go through the process of because at any kind of adoption like that you're uh you're looking at what's you know sort of what the what the company is making available whether it's you know sample activities and things like that. it wouldn't be necessary to to have a contract with them to because it would be a very normal thing to say, well, we don't have a contract yet. What are the steps we would take within the anti-base program? What are the concerns we want to have addressed in engaging with
042the vendor? So, all of that would be could happen before [clears throat] actually entering into a contract. So what do you um suggest a time frame uh of them working with the platform to identify you thinking some spring things here? I mean what's a reasonable amount of time? >> Yeah, I mean um there's no particular rush on this from from you know the staff's point of view. I think we're just looking at the sort of the array of resources that are out there that will support students development of their writing. And so um if if we need to take some time I would say allow the working group to use this as a case study. They do some learning around it. We can do some evaluation of it as compared to other um similar products
043and come back. I think the the superintendent suggested a perfect timeline. We can come back in August September with a proposal around this or perhaps another program has surfaced that that the group is feels more strongly about. Well, before we do an actual motion, I just want to make sure that everyone here has finished their is there anyone in the public um who would like to make Um, I'm Andrea Bonitez, fourth grade teacher at Vesta Gardens. Um I guess we're part of the community schools but not through the grant but um when hearing about this uh I guess proposal I find myself very like worried. Um again I think a great point is why is it at the community schools that we're piloting this? Um, we know that or at least at our school, students,
044at least my fourth graders, struggle a lot with writing um in Spanish and then also in English. And I've kind of these past five years because that's how long I've been teaching. Um I've struggled with how is it I can better teach or how is it that I can better give them those skills so they are prepared in the future. And I just keep going back to do what's been done. and I'm moving away from computers, especially like in math. Um, students are accustomed to click on something until there's an answer or use the computer to look for an answer in any kind of way. And so I've been I've seen progress when I've moved away from computers and gone back to just the simple technique of, you know, like hand and mind connection. And
045again um going with writing I think it's important to also look at the tools we already that exist already without the use of computers and um I would say yeah to just really think about that and I I also know that I don't want our students to be kind of left behind um tech because technology is moving fast But I also want them to have the basic skills to have a good foundation and once that is ready okay then let's move up and then they'll be able to properly use those um the next set of tools. Um so uh I guess that is my what I'm thinking. Thank you so much. >> Any [clears throat] others in the audience? >> Joe, can you please check online to see if there any public comments? >> Yes.
046Checking. No [clears throat] public comments on Zoom at this time. >> Okay. So, >> so it was pulled from consent. So if we don't take any make any motion, it's it's literally just going to sit in the meeting. No action was taken. Nothing will happen to it. I think my recommendation to the board would be to indicate publicly what you plan to do with this. So saying that you would um potentially table it for a future date um would then address the issue of the public understanding what is likely to take place with the with this particular item. and then that way a second and the vote comes out from it. Um and then in our you know in our sort of deliberation and in this whole conversation it's clear to the public what might
047take place with this particular project. >> Okay. Um with that I'll take a motion to table this item until a future date. Motion to table this item until a future date. Second. All in favor say I. I. I. [laughter] >> Okay. And I think it's time for us to [laughter] >> this is the fun part of the meeting that happens every year in December. >> Reorganization. Okay. So, we have to close this meeting, right? Okay. Can I get a motion to close this meeting, please? >> Reorganization. >> I'll make a motion to recess the regular meeting and convene our organizational meeting. >> Second. All in favor say I. I. I. I would like to make a motion and I am so happy to announce that I would like to make a motion to appoint um
048Maggie, trustee Maggie Tren as president of our school board. Anyone else like to second? [laughter] All in favor say I. Hi, [laughter] >> all right. Um, thank you very much. Um, >> and um, I will make a motion to um, trust Kim. >> I would like a motion to approve second. >> Second. >> All in favor say I. I >> I'd like to follow it up by making a motion to appoint Trusty Hoe as our new clerk. >> I'll second. All in favor say I. >> I I great. Um moving on to appointments. Um have this written down. Um decided to switch things up a little bit. So um some of the things are the same and then others are a little bit different. So um I will appoint as secretary of the board superintendent
049OA. Um Trusty Kim will remain as legislative representative. Um and um I'm appointing trusty Kim and myself to um leazison on to Sanonteo City Council. Um for lean to Foster City Council um appointing trustee Proctor and myself. Um leaison to the San Monteo Foster City Education Foundation. I am appointing trustee ho. Um and also leazison to PTA coordinating council. Um appointing trustee ho leazison to district special education district advisory council. Trusty Brooks leazison to district uh DAC trustee proctor leazison to sanctuary task force and equity task force trustee Kim. Um on to home for all committee um trustee Brooks le on to communications committee will remain trustee proctor um leison on to labor management initiative will be me and then um appointment to the um the workforce housing committee um updating that to trustee Kim
050and myself. Um that's it for um and then moving on to 5C. I will take a motion to adjourn the annual organizational meeting. >> Motion to adjurnn the annual organizational meeting. Second. >> All in favor say I. >> I. Thank you. Uh we'll reconvene to the regular meeting and moving um seven report for you. Okay. Okay, thanks everybody. Uh, actually thanks to Blanc and her team for all the information for us. Uh, we provided in the full narrative in written format. We just have a couple slides for you tonight. A couple comments before I get into some more details in the slides. This first slide show we're at the cycle, right? We have our unodited actuals and first we're incorporating information actuals into the first report. So any fund balances are to the information. So
051this is the slide where we're at our next uh time come back with financial information our audited report which the auditors have completed their task and we'll bring that to you in January. So um these next two slides talk about some first highlights for you. Overall not huge changes from your adopted budget. We highlight a couple things. A lot of these are things which were already incorporated to the adopted budget. But just to highlight again for folks some of the things we're working through and understand our issues we're managing. The first item is the cola. This just shows you what the latest cola is at the state level. Um for us we look at property taxes and our property tax growth. We made an amendment uh in the first term to our 26 27 profit
052tax growth because we saw a decline between what the the tax assessor had originally u was showing this growth to our tax base. They made a crossboard adjustment in account to the tax base growth. So we've adjusted our 26 27 forecast down from 5% to 4% that has an impact to us from multiear perspective. These colas at the top of this slide affect other funding at the state level. uh enrollment forecast and staffing. Couple comments about that. Uh we have worked with power school to uh generate our forecast [cough] for us [clears throat] for the past few years. Their most recent forecasts have been in the 99% accuracy range. So we have received from them both a conservative and a moderate forecast. and the conservative forecast are showing decline in our enrollment of about 400
053students over the next two years or so [clears throat] and that's been followed by some growth. A lot of that growth is attributed to what uh is happening in our district with developments that are underway. We also signed a contract with another firm that's working with uh the high school district and working us now too who's doing much more in-depth analysis for us on some of the developments that are underway and looking at other things like birth rates and etc. So, we expect to receive a report before we leave for the holidays. Um, and then we'll bring back in January a more detailed report what the forecast enrollment numbers look like for both sources because that's going to impact our staff moving forward. When we adopted the budget, we built into our adopted budget from
054a multipleear perspective based on our anticipated decline in enrollment, some adjustment to our staffing upcoming 26 27. And that's um in addition to the staffing based on enrollment as this first bullet says you too which we built into our budget and also just highlight we've also built in some anticipated reductions in administrative cost too. So that's built into our budget. Some of the other things in here too we have on this slide is the water recovery emergency block grant and what our budget shows is those expenditures being incurred and spent down to 226 and when we talk about Allison trusting proctors rather than a couple different occasions when we look at deficit spending that in of itself is not a bad thing. We received money from a prior year we spend in this year your
055def spending in the current year. So some of our current year sales deficit in terms of our expenditures. Um the other item we pull in here too, we talked about this previously is preschool expansion. Um and it's fabulous the work that the team's doing. We're have incredible success with that, but it's kind of a you got to expend the money up front for the state to reimburse you after. Okay. So we're it's showing right now in the budget it's running at a bit of a deficit, but we also anticipate we're going to receive incremental funding based on the expansion of our program. So we call that for you too and for the public. Okay. Parcel tax planning as well too. the current year we're using some of the reserves of the partial tax. So that's
056something that student will be working on too in terms of aligning those expenditures in the out year. That's the same thing as the year budget. But just to highlight again for all too mindful of that and have those discussions too about the partial tax and when that expires and uh planning for that in advance. Special education, our special education expenditures are continuing increase. Um we've incorporated reductions uh since the adopted budget. We built this for reduction we anticipate to our NPA cost in future years because what we're trying to do is bring those services inhouse as opposed to a nonpublic [clears throat] agency which is an outside public resource. Okay. Expansion of TK again this is not a funded program for community funded districts. There was initiative to try and modify the funding for that.
057But again with expansion of TK we we expect that we want to continue to see expansion of TK in the out years and as we experience that there is not specific funding plan. Okay. On a positive note again just to reiterate we anticipate that we're going to receive thanks to Susie and her team and several other folks on the team. We expect to be the recipients of California Youth Behavioral Health Initiative funds and we think those funds will be substantial. We've not yet integrated that into the budget, but we expect that we will at second year based on some of the initial work we're doing and we are we begin to put claims in January. So, we're going to start that. We'll see some fun. [clears throat] Okay. Community schools funding. Uh we're going to
058continue to monitor those funds and align our expenditures with those community school funds. And again, I mentioned property tax growth. Um we reduce that to 4% 26 27 down from 5%. A couple other things too um to mention. We are in the process of an RFP for our transportation services. Um we believe there's an opportunity we may see a reduction in those expenditures based on the results of that RFP. We have a tremendous partner currently but we float this RFP and we've got some outside interest in other agencies who are interested in that business and we hope that that results in some reduced expenditures for the district. Okay. Um, another item too, in January, we're going to spend some time, we've been working with engine and with the folks who installed our solar uh, arrays
059throughout the district. We're doing a true up of that and a reconciliation that so we have some real clarity about how to how to manage our forecast moving forward. So, that'll be an active conversation we're engaged in the new year. So, [clears throat] that too. We've already seen some credits to in some electricity bill, but we really want to refine because there's a true up process of going through the PG. There's like a big lump sum credit applied to the district. So, we want to have real clarity and understand where those dollars are. Okay. Um, so that's kind of a highlight for you of some of the assumptions built into the multi-year. And again, these next slides are kind of the bread and butter things we look at what our over enrollment is. um you
060know FTE, property tax, federal revenue, state revenues and maybe block brand etc etc. Okay, first thing assumptions going through what step and column increases are what our sters and pers contribution rates are. There's a little decline in the pers contribution rate based on how the stock market's been doing. I'll be interested to see too what impact the decrease the feds agreed to reduce the interest rates yesterday. So we'll see what that does to college tax growth. Hope it's a positive change for us. I'm not sure what the final rates are going to be, but that's the trend when we see that reduction then from the feds we see some additional turn. Okay. So again, these slides just give you kind of high level first revenues and then first general fund expenditures and and then this
061next slide gives you kind of first general fund for total revenues and expenditures in any fund balance for the current year. And um then the next slide which we look at so on time is our multiple year projections. This hasn't changed really dramatically other than we've incorporated the reserve into the um into the 25 26 year and again in out years we show that that deficit in the current year is diminished in out years. Okay. 27 28 we don't have you know we're not showing any deficit because we're making some we spend some more time dollars we make some changes and expenditures and aligning some of these uh dollars with other resources and we'll continue to the second so overall positive looking for positive certification from the county on this that's your multi-year and then
062unrestricted again we break this down for you in terms of uh the components of fund balance and our stabilization arrangement and our reserve for economic and our payroll officer. Okay, so that shows you the positive bounce for that. Okay, and then we've also just got for you in the slide deck a summary of what other funds apply to insurance revenues, expenditures and we expect the ending fund balance be for those funds uh in 2026. Okay, so that's kind of a quick summary for you of the >> Thank you. This is superintendent. Um, do we have any question? Opening question. >> I have some um a couple just questions and probably can't answer tonight, but wondering I guess when we'll dive into a deeper discussion um particularly around the parcel tax planning and the measure B
063um [clears throat] ex I guess expenditures that are going to exceed the revenue. So when do we start talking about the plan for >> I'd say this will have a lot more clarity around that. >> Okay. Okay. >> For next year's plan. >> Okay. And I guess the like similar question is about the enrollment forecast and staffing and um I don't know I'm not like proposing to close schools but I guess the question is like what do we need to know at about um enrollment? like are there any concerns about specific schools or specific areas or like on the horizon construction kind of projects that are maybe going to bring more students. So just >> well on the on the positive side just as one of the reasons we've reached out to another firm is
064because >> the superintendent and I and some other folks had a conversation with the developers for reimagined health >> and we've seen ranges of what that growth may be from that development between 1,200 to 1400 and 1800 units. So um I I think longer term we're going to see growth in our district. It's a matter of when. Um u and so we're engaged in some of those conversations and we're having this uh this other enrollment forecaster much more in depth time on that. That's one of the reports I mentioned earlier which hopefully bring back to you in January because we're supposed to receive that sometime in December and that's going to go specific to schools and enrollments and grades etc etc. So we can bring that back to you. overall the overall enrollment numbers we're
065looking at were shown the forecast shows a decline and then you know seven years out now the numbers come back up to where we're at currently that's on a conservative model they have they're showing growth in our out over 10,000 range by 2032 so we have plenty of time >> okay to plan from my perspective from a facility's perspective too that's part of your question >> yeah I guess just like when you put in writing um you know anticipating reductions in staffing, it's just you know that I think can be a little nerve-wracking and so the more transparent we can be about enrollment and what's that [laughter] what that's looking like just be helpful and I'm sure that's a different discussion than the budget but I wanted to just since it's here I wanted to
066mention it. >> Sure. I think it's part of it. Um, Trusty Proctor and um I really want to encourage members of the community and and our team um to think about what a shift in enrollment of 30 kids or 60 kids or 100 kids in a district like ours with 21 schools and counting the preschools 22 campuses. You know, it's not a big number. It's a pretty small number. when you start to get up in the 200s and 300s and some years our enrollment has fluctuated and gone down by as much as three 400 kids in a single year. What will happen in a district that's really healthy is we will look for schools where enrollment drop significantly enough and specifically in grade levels where it makes sense. Um so if I can just use
067Audabon because they were here just a short while ago. Audabon in 2021 had 31 teachers. This year they're going into the school year with 23 teachers. That's really that's a lot. And part of it has to do with Beach Park Elementary School, but part of it doesn't have to do with Beach Park Elementary School. And so if you have a fifth grade class of 58 kids and a six oh sorry a fourth grade class of 58 kids and a fifth grade fifth grade class of 80 kids and that has happened at some of our schools then those fifth grade teachers you can't split 50 I guess you could but you shouldn't um in terms of of facilitating you know really really efficient school operations and then that might be the same school where there's a
068retirement and then So, it just makes sense and it just fits when that kind of school um um that kind of change happens in a school year. And it never for us at least in the last 5 years, it hasn't resulted in any wholesale big reductions that you know um cause instability or cause um you know changes that ultimately you know are really received um with a lot of stress. So it it does come out much more um measured and we use a process to um begin with our principles and then ultimately principles meet with their staff and talk through these changes. Um but looking at our our forecast something else that was included in the presentation I think it may have been the third or fourth slide was [snorts] uh reductions in non-public agency
069contracts. And part of what we'll recommend to the school board in our upcoming budget is a really really big reduction in the number of PAR educators who work for outside agencies um because it's an unsustainable cost and it's something that we should be recruiting and hiring staff members that work for us because there is about a 60% savings in that tradeoff. Um, and so, you know, we've factored some of those changes into the budget projections as well. And then leading into 26 and 27, we anticipate that that's going to be a really big shift for us as a district. And in our last special ed presentation, I think it was something around 120 um employees who worked for contractors. And next year, that number is going to drop down to about 40. It's going to
070be a really, really big reduction for us. But a positive Any [clears throat] questions? Um I wanted to ask about actually reimagine Hillsdale um because you know the the numbers that you mentioned um are significant in terms of the number of units that are being um anticipated and um I understand that it's not you know immediately like throw up 1,800 units right it's like appro um they've sort of indicated that they're going to do it in phases and like see how things are going. And so, um, how does the increase in the housing stock affect, um, the numbers around property tax? Like, yeah, >> very simplistically, it's going to have a positive impact on our propert. The exact amount depends on that number we're talking about. And as we get closer to that, um, we'll
071work with the assessor too to see if they can assist us with that and anticipate what that shift may I don't know in particular, >> what might be examined or what might be, you know, mandatory. >> Yeah, I was emailing the assessor earlier today about another issue, but I'll I'll I'll send that out, too. >> Okay. Just as a follow >> as as part of the financial process when these permits to build housing are pulled, the district's going to see some funding that goes into into m essentially mitigation costs for them building um housing. it won't come close to addressing the need in terms of the facility updates that would be required because this particular project is situated in one of our most impacted school communities already which is Laurel. So if we build 1,800
072units, you know, five blocks, three blocks away from Laurel Elementary School, the kids aren't going to have anywhere to go to school. That school already is completely impacted. So part of what Patrick and Amy and I will do and working with the folks from Reimagine Hillsdale is try to get to an understanding of what it's going to take from a financial support angle for us to be able to educate kids um and in their home community. Because ultimately, you can't really just build housing without having a strong relationship with your school district and understanding that people that may choose to purchase a home in in a given area going to think about the school that's in their area and say, "Oh, it would be really nice for my child to be able to attend school
073that, you know, a couple blocks down the street." Um, and we have had some initial conversations. They've been positive. Um, but that is also something that Patrick, Amy, and I are working um to really educate and help establish a baseline of what kind of financial support it's going to take for us to be able to modernize Laurel Elementary School to serve [clears throat] essentially the number of students that we would need to serve. Oh, and then and you mentioned um doing um the demographic um study, I guess. Um I was actually recently in a meeting with a supervisor and she mentioned um wanting a better understanding of the demographics um like kind of changes in our demographics. I think um I know she would appreciate if it would be possible for us to share that
074information with their office. Okay. Um if there's no more clarifying questions, uh can we see are there any public comments in person? No. Okay. Um Joe, can you check online for public comments? >> Yes. Checking no public comments at this time. Okay. Thank you. Um, are there any board comments on the item? >> No. Okay. Um, thank you so much for the report. I will take >> a um a motion to approve >> motion to approve the 2025 2026 first report. Um, thank you for the motion, Trusty Ho. And for the second, Trusty Ken. All in favor say I. >> I. >> Okay. >> Thank you everybody. >> Next item is have Chris Hyde from Kent who's been a long-term supporter of districts, been our financial advisor about 20 years or so. Uh she's gonna
075give us a summary of some of our recent bond issuances and Chris and her team help our district in a lot of different capacities from initial conversations regarding bonds to looking at bond capacity working with us as we talk to the rating agencies who are talking to Wall Street about the sales of bonds through all the bond sales the options for the sales and all the recording requirements afterwards. So, she's going to share with you some information regarding our credit rating and some of our recent bond uh issuances and some of the opportunities we had to finance some of the bonds and share that uh savings with our So, thanks so much Chris for being >> good evening. Can you all hear me? All right, >> perfect. Good evening. Thank you for having me back
076tonight. As Mr. Gaffne mentioned, my name is Chris Hyatt from Keegan. We've been the district's financial adviser for for many years. I'm happy to to be here tonight and report good news about the district's recent bond issuances. So, with that, we'll start on page one. Um, the district's voters have been very supportive of prior bond measures. In the last decade, two successful bonds. Measure X was approved in 2015 for 148 million. Uh, we sold three series of bonds and concluded that program last year in 2024. So all of those bonds have been sold and then measure T was approved in 2020 for 409 million. So far we have sold 350 million which means we have 59 million left to be sold. [clears throat] Um as Mr. Gaffne mentioned whenever we sell new bond issuances we
077have to go back to the rating agencies for an updated credit rating. Uh we did this [clears throat] most recently this summer in July June and July of 2025. Um and once again the district was assigned the highest possible credit rating from Moody's which is AAA. Uh that rating is based on five main categories. Uh the district's management, finances, economy, tax base, and debt. Um and they put out a lengthy report and press release about the district highlighting those five areas. Uh they they were overwhelmingly positive in their commentary on the district and especially its management and governance. Um, we put some of the quotes from that report on this slide, which I won't read through every single one, but um, very, very positive report about everything the district is doing. Um, and this is
078important because that credit rating directly affects uh, the borrowing costs for any bond issuance to be sold. So, the higher your credit rating, the lower the interest rates will be for bond issuances. Because you have a AAA rating, you get pretty much the best possible rates that a school district can get uh, whenever you sell bonds. And we've seen that in action because uh I'll highlight on this slide. Measure X was that was the program approved in 2015. Um and the total costs ended up coming in significantly lower than what we had estimated to district voters. So back in 2015 uh when the ballot was ballot measure was approved by voters, we had estimated that the total cost would be around 306 million and we would have a tax rate of $14.80 80 cents per
079100,000 of assessed valuation. Uh when we concluded the program last year, all of the bonds had been sold. Uh the final year of tax ended up being three years shorter. So it will conclude by 2044. The total cost is 230 million. So ended up being $76.4 million less than we had estimated to voters. Um and then that tax rate, which we thought would be $14.80, is projected to average $11.55 until 2044. So uh the costs have come in significantly lower due in large part to that AAA credit rating that you have. And then we have a similar analysis for measure T. Um so back in 2020 when measure T was approved we had assumed an interest rate of 5.25% uh total cost of about 847 million and a tax rate of $30 per 100,000. Um
080so far the average interest rates for those first three series of bonds has been 3.75 which is very very low. Final year of tax is two years shorter. Uh the total costs are are so far significantly lower and the average tax rate for the last 5 years has been $2142. So significantly lower than the $30 that taxpayers approved. Um, if we project out for that final series of bonds, which we estimate to be sold in 2028, uh, for 59 million, we estimate that in total we'll end up saving about $120 million, uh, less than what we had estimated to voters back in 2020. So, the district has been doing an exceptional job managing both Measure X and Measure T um, and delivering to taxpayers. Then this last slide I have for you is just to
081highlight um the the district's most recent bond refinancings which were done in 2020. Um the district has always been very proactive in taking every opportunity to refinance bonds for taxpayers benefits. Uh so here we highlight the three series of refinancings done in 2020 which ended up saving about $6 million for taxpayers. So all of that is done for the benefit of taxpayers. um none of that none of those proceeds go back to the district. Um so overall just wanted to report great news that costs have been coming in way below estimated um and the taxpayers should see the benefit of that on their property tax bills. And that's all I have for you tonight. Are there any questions for me? I have a question. Maybe it's a dumb question, but um so on these ones
082where it says the voter approved tax rate is like 1480 and then it says tax rates are >> direct summary or there's something similar on the so on our like do taxpayers see that savings or that's at the end or how does this work? >> Yes. So, we had um back in 2015 when taxpayers approved the bond measure um they approved a tax rate of up to $14.80 per 100,000. In reality, because costs have come in so much lower, they're going to see an average tax rate every year of around $11.55. Um so, they'll see that line item for measure X on their T property tax bill and it will show approximately $155 each year until 2044. Okay. Well, I'm a taxpayer in this county and I didn't I didn't know that we're saving so
083much money for everybody. So I think we should let them know it's great news about >> any other question. [clears throat] >> Okay. Um thank you for this um report. Um yeah, it is really great to see that the um um our actual management practices mattered [laughter] um and you know result in in such a big saving. So um thank you so much for for giving us all this information. Um if there's no other board clarifying questions, I'll ask for a public comment in person. Is there anyone? No. Okay, Joe, can we get um a check for public comment online, please? >> Yes, checking. No public comments at this time. >> Great. Uh do we have any more comments? >> Um so, first I want to say um Miss Haid, it was really nice to
084meet you at CSBA AEC um last week, two weeks ago. I'm sort of lost track of time. last last week. Um I wanted to also say that you know you're not in this room but I wanted to share that like there was applause and like clapping here in the in the boardroom when you were sharing um all of this um good information. So I just wanted to let you know that um and we're very appreciative. Um I also wanted to say thank you to u Mr. Gaffne and your team. you know, just really seeing how our district's fiscal strength is leading to taxpayers being saved millions of dollars is just it's so it's what everybody wants. Like everybody wants to keep more money in their pockets. So, thank you so much for, you know, all
085everyone's good work to earn that AAA credit rating. Amazing. >> I just want to echo what Trusty Ho said. Um, thank you to Fusion for our partners there. Thank you especially to our leadership in our district for the management, the accountability, the transparency with this whole process. I know we also have our committees that serve for measure X and measure T. But it's just been really great to kind of highlight the kind of effective way that we manage these funds, the amazing projects to be able to take up for them. 100% echo what Trusty Proctor said. I think it is great to let folks know outside of this room who are here tonight that this management has saved both taxpayers funds but also the district and for all other projects we do. But most of
086all, I want to thank our community, our voters, and those who approve these measures. I think they took a leap of faith in trusting us with this um these resources. And we've seen with all the ribbon cutings, all the new facilities, all the kind of transformative projects we've taken on across the entire district, just what that's come forward with. And so, always really appreciate our facilities team and everyone else involved. But just really great to see everything work together well like this. Um, same same, but also [laughter] I think uh just going back to my comment and um I think you know we got our property tax bill and you just see a bunch of these like extra costs and I I don't think that people realize that um when we go and ask for
087money, we're actually, you know, we're we're spending wisely. We're like doing a great job and we're saving some of the money that um they agree to pay for. So I think that's great and as we look forward to future bonds and parcel tax is definitely something we need to highlight because it gets lost in the shuffle there all the so thank you. >> I just would like to um echo my fellow trustees regarding the um amazing work that our staff is doing to keep our finances in order. It's really great to be a part of a district that actually is thriving um especially when it come to what we're doing to keep our students in a place where they can have access to um the involvement of the district um and having this these findings
088is a great deal. So, thank you Thank you Chris. >> Yeah, thank you. >> Thanks everyone. Um so this is not a voting item. So >> yeah, just information. Thank you so much. Um we'll move on to facilities master plan draft review. >> Really excited to share this stock with you. This is the 9 month project in the working some of this information goes back to some information goes back to 2020 in front of you tonight master plan the board will bring back to January for approval to gain receive matching funds from the more extensive compensation feedback from our community. Amy and I went to 22 site meetings with parents and students and community members. A lot of people in this room too. So it's really a wonderful experience really can bring back people's hopes
089and dreams and vision we have for discussion our schools might look like in the future and address what people believe our equity issues is going to highlight some of the parameters of our we've worked with on our priorities and she'll share with you what the priorities we heard from these were wonderful sessions with people giving up very open honesty feedback from people too but some folks who are new to the district some folks who've been for 25 years haven't necessarily seen big change in their class big change so we have a lot of work yet still to do and I we're currently fortunate in a community that's so district was sharing with you the support we've seen in the past their hardearned money and trustes Kim was saying hard money to create students that we
090can learn but really excited to provide this tonight we're going to bring it back to you again in January for this is the preface to the work which we're also doing simultaneously with our consultants who assess on support for the next measure. So without further ad even superintendent ooa my name is Amy Rupo the executive director of facilities and construction for our school district. As Patrick mentioned we started with our 2020 plan. Um I arrived at the district in 2021. So I had the existing plan in my hands to run with. Uh so we started looking at the existing plan looking at what we've completed, what's still left to be done and also in a different lens. Now that when we broke the existing plan, Beach Park wasn't opened. All the other new classrooms we
091then built at at Bondage and we really looked on the lens of those classrooms and then the rest of the district. So we went through and marked up um everything that still had to happen. We wanted to have that information in hand before we came um to all of our facility meetings we had at the school sites in the fall. Um from there um now looking at the plan in front of you this is the table of contents as you go through the book it does explain how to use it. Um it is a needs list. It's not a project list. Um we did go through and look at immediate priorities. I'll go into those in the next slide. Uh when you flip to the back there's the estimate and then at the bottom of
092each estimate um there's different escalation factors and and it's detailed there on all the different adders that we add on to those numbers for different overhead and profit for contractors um escalation contingency money. Um we're also looking at when we look at the scope it's really about classroom modernization. you look at our past few bonds, we've been able to build multi-purpose rooms, really do work out on our playgrounds and on our fields. But, uh, when you look at the site history for a lot of the the schools, they had a modernization right around 2000. And that really ties into when fire alarms were required to be added into classrooms. Since then, many of them have about twothirds have not been touched. So we look at um what does that mean u mean to each of
093the classrooms? So our overall need is 1.1 billion dollars. Part of that too is we're looking at our portables um needing to be replaced um as well. Not necessarily in the next five years, but really when we look at 10 years um those would be replaced. And so we're looking at this plan. It has to be a five-year plan for the state, but we're also looking at it the five to 10 years, especially with looking at all these developments that haven't broken ground. So, we look we are just future planning on what would we do five years and 10 years and looking at when do we want to spend money in certain classrooms that might potentially like affordable be removed. So um to get to the immediate priorities, we look through the lens of health
094and safety, universal design, which also means accessibility, the equity across the whole school district. And that's why I mentioned the new classrooms that have opened in the last few years, the fiscal feasibility of the plan, um efficiency, and that's um both for energy efficiency and then also bundling of projects. Um when the estimators look um at the scope, we told them to look at bundling scope and then like the whole modernization and not um just coming like just doing the windows and then coming back and uh treating acoustics. We would be bundling things as a package. We also looked at site recommendations after each school site. Um in the plan you can look at how they rated the priorities. Um after every meeting they were given a survey. Uh also a separate mailers gone out
095to the community and we received quite a bit of feedback from them. Few more are trickling in but they align with the priorities um that are laid out in that plan. So um as Patrick mentioned, we we need a have a plan approved um to be eligible for state bond matching funds. And so every 25 years we become eligible for those matching funds from the state. About half our district is already eligible and by 2027 we'll be eligible for a total of 55 million in matching. But there's a line for that. Like we submit the projects we've already completed and then wait. Um and there's chances things might change that we might not have the same eligibility um because of our demographics in the district. Um, so we'll bring this in front of you in
096January for approval and I want to give it over to superintendent for further comments. >> Definitely. Thank you very much, Amy. What a fun process. What a rigorous process. Um, what we sought out to do back in August was something we knew was going to be a real challenge. um because all of our school district sites have such unique and such vocal and such informed [clears throat] um uh parent um and and staff and and community groups. And um [clears throat] what this draft plan indicates to the board and to the community is that this is an extremely thorough plan. Um and um while there's always room for improvement in any process that we have, I'm really um inspired by the amount of feedback and by the uniqueness of each school's um site assessment and
097and the message to the community is that similar to 2019 and 2015 and other bond measures that um that uh have really changed the face of the San Buster City School District, Um, part of what this facilities master plan is is to create a roadmap for the district to be able to use for a future potential bond measure. Um, and and that's something that as a community, we heard earlier tonight, the physical stewardship of our prior bonds um is a source of pride and something that makes it really special to be a part of this district. And um in order to remain thriving and in order to have um learning environments that keep students inspired, you have to invest in updating our campuses on an ongoing basis. And so that that's where this kind of
098a process ends up. It it is an an invitation for members of the public to go through the um 140 something like that 140 page document. Um albeit this one is like super super interesting especially because every person will jump to their school's page. Yeah. >> Um and we know that and we like that because it means you'll give us really good feedback. Um but this is a really strong product and and many thanks to um our our partners who assisted us with this and um a huge thank you to Amy and to Diego Pedes and to everyone on Amy's team who helped facilitate those meetings and you know every 5 years or so you get out and visit every single school from 6 p.m. to 8:00m over a couple of months. So you know
099it's there's always there's always time for that. So, I really want to just thank you guys for that. And and with that, I'll pass it over to the board for questions or comments. >> Thank you. Um any questions or questions from other questions? A question on the um appendix where it lists like each school and then a list of things. There's yellow highlight. Is are those the immediate priorities or Okay, great. Thank you. Thank you as always for everything you guys do and really appreciate the level of engagement input that was happening with all the meetings across campuses. Heard a lot from parents across the district about just the level of input they're allowed to have. I think some folks were surprised to the extent but we really went out to our community solicit feedback
100um from parents and other stakeholders. I did have a question. So this is our draft. We're approving this in January. Will there be any opportunities for parents and the public in general to weigh in in that time? I'm expecting a lot of movement from this version or is expectation it'll largely be similar to what we're looking for today. >> I'm expecting it to be largely the same. Um I wanted to hear from the board about your priorities to see how they align with the different surveys we took. And then um everything in the estimate is the total need and we know that we we're not going to look for a billion dollar bond. So, uh, wanted you to see how your priorities align with what we've heard. So, just thinking if there and what had
101happened in, um, prior adoptions of a master plan. Um, sometimes those priorities got got moved a bit. I think in the last one, Kenshin added solar. Yeah, solar was added. So, uh, really just looking for feedback like that. Um and then since it is when we if you decide to go for a bond in the way the bond language is written everything in that plan is possible. It's just looking at what what would we um tackle first. Also um we talked about there's remaining funds in measure T that's not yet spent and the concept would be we would leverage the funds together to then tackle these same goals. So, they're all allowable expenses, but um since I we roughly have about 12 12 million not covered at the moment, picking what school to do fire
102alarm first or you know it and most likely fire alarm would be rolled into an overall modernization. So, we wouldn't do spe that specific line item in that way. Um but we would follow these as our ongoing immediate priorities. And then on [clears throat] the same line else I heard some PTSD and trusty proctor voice you said so um related to that though on efficiency I know it would be reflected in this plan but if we are going out to voters and taxpayers asking to support do we have projected figures on what we think the long-term cost savings would be from the efficiency investments that we're making maybe not today but >> oh you mean like our energy efficiency >> yes so we do have studies done by NG our contractor about roughly how much
103we'll be saving um we're most most of the time we're going to be able to beat that. So we don't want to say it yet until that January time frame because that's when our first um panels went live. So then we'll have full one year of data. Um and those have a return on investment of about 14 years projected and most likely we'll be able to beat that as well. Um and Patrick's been um looking at that in his three-year budget reports, but we want to be able to say actually, you know, it could be better. What I don't have in there, but I I think I have it from earlier reports is by us going main linking electric >> um on how much that's going to save us with our HVAC costs. But that's
104all happened at the same time. So, we turned on solar, we turned off gas, we have more electricity. So, we're also studying on how much less we're spending on our gas bill. So, we have to look at it um all together since a lot changed in the last few years. >> That's really great. And just always have a question about beach park given how new it is. I know there's still some upgrades but even like the modernizing classroom seems more focused on rain proofing and others but can you just give like a very high level description of what changes we're making given how new that campus is? >> Sure. So u like looking at paving paving should be slurry coated every five years to keep it looking um in good condition and also to keep
105it from cracking. So uh and also painting every 10 years. So, by the time hopefully this bond will be passed next year, by the end of that bond, Beach Park will need to actually be painted on the outside. Um, and then also one of the topics we have for immediate priorities is classroom furniture. Uh, their furniture is still new, but in case they needed some additional furniture, um, that that could be added. Um but really that that would be the extent I would see from a facilities side is that I just want to keep it looking in um good condition. As you can see some of our schools we've gone longer than the 10 years to do some of those cycles and then things start to degrade. So we want to be able to be
106a good steward of our facilities not let that happen. >> Uh thank you Amy for your presentation. I have a question um regarding base. I know we have some plans to um reimagine the playground area and take away some of the you know school area to um do some plans related to the bus park. what what are we reimagining for that space and what we plan to make them. So um part of the work that's actually still happening with measure T is redoing up the whole playground blacktop if you've been there recently. It is in major need. So next summer um we'll be doing our um paving maintenance to the site. Uh when we look in this new plan as we look at classrooms that don't have windows or night or good day lighting uh
107we call the arrowhead building on facilities team but the library building that entire building has no windows. So um which is pretty amazing to have space with absolutely no windows in it. So we also look at um science labs and look at the new science labs we built at Bage and then look at the science labs at Bayside. So, I we are looking as a team to build some new classrooms there and a new library that would um have daylight and meet the same standards that we're just now building um over at at Bage. Okay. And then also um the furniture I heard you mention furniture for um one of our nurses who have new furniture I >> it would be a district that number in the in the immediate priority sheet I have for
108furniture and that's district wise >> district wise so each park would get maybe a few additional pieces if they found that they needed more but we're looking at um everyone like bowage wouldn't get any furniture then they got it, but everyone else who has older furniture. Um, and but we're looking at what we've done at Beach Park and Boutage as our newer standard and that would be our starting point. >> Okay. >> But that would include Bay. Okay. Yeah. It would be pretty much every class. >> Yeah. If I can chime in on Bayside. Bayside is just it's a school that needs a lot of work. It needs like so it would be the type of of project potentially where multiple things can happen at the same school. you can get your furniture, you can
109work on an outdoor project, you can begin some of the work on building X, but not necessarily building Y or building Z. And Bayside is one of the really, really big campuses in the district. So, it's just an example of a place where these priority lists are really important because it gives us a road map of where we would start because when you as much as we all love the place, it needs a lot of work. it's just really far behind um so many other schools in the district. And then you have others where you say, you know, we did a modernization there in 2015, so it's in pretty good shape. I mean, let's go in and take a look at the fire alarm system and let's see what we can do with some furniture,
110but um you know, at at school Z, it it just really isn't as needed as as Bayside. Um but we still took the time to go to every school community and really understand and listen to parents. So that that's the other key thing about what you're seeing and what the public will see is the report is not a report of Amy's or mine or Patrick or any administrator's opinion about what is needed at these schools. really a culmination of gathering input from the community to develop priority lists and then pairing it with what we are living with every day at those campuses and the experts in the field who know when it's time to put new concrete in or who know when it's time to pull out restrooms and put in new ones. Um so
111it really is a true collaboration that helped produce the reports and in this case Bayside will be a top focus area for us. One of the things I was considering is that we were um willing to put money into that space to create, you know, a um you know, a workflow over there, I would say. Um you know, and so I think it should be made a priority to upgrade, you know, a school like Bayside who has, you know, worked long overdue. if we were going to put that kind of money into this space to reimagine it for, you know, other purposes. I think um and you know, I know we have other schools that have priorities, but that one is, you know, high priority. >> And just to piggy back on that, Amy said
112to our conversations, uh this is looking at classrooms, right? windows, windowless classrooms as opposed to some of the power measures which were looked at other peripheral spaces. We heard that a lot when we meet people in their classroom 25 years and haven't seen a change yet. >> Yeah, they have the original windows maybe window coverings from the 70s and 80s that >> it's time. And while [clears throat] we're looking at that, as we're still spending measure T money, we are looking at what would we be tearing into potentially first and stopping spending measure t like let's not do that flooring next summer if we think something big might happen. Let's put that on. And so we're we're managing that. Also like where we're doing restroom renovations if we think it's um as it's mentioned in
113the report uh we need to look at some buildings structurally if they we can add more windows or not. Um some some schools they have good bones and we think we can just pop out the windows, put new ones in and and um shrimp things down and build them back and the buildings would be in good shape. Others we don't think it's possible to add the windows and that that's when we start to look at the building was built in 1945 and we shouldn't put any more money into it. >> Before I forget, there was a last bullet on the immediate priorities slide which we've spent a lot of time to and presented to you which is workforce housing. Just as a priority perspective, that's a huge >> I don't know if anyone missed that.
114>> I did not mention it. >> No. Um the the amount that we're holding there is roughly 80 to 100 units. So that's um looking at either this site or the site. >> I had a follow-up [clears throat] question just about the one the one I previously asked about the highlights. So um maybe my solar will be what I'm about to bring up. My priority is um I noticed at Abbott um there's the yellow highlighted is the new CTE building [clears throat] and we've talked a lot about CT [cough] in this district. It's like the most popular um elective at all our middle schools. So I was wondering um why at Abbott it's a priority but not at Burell and I don't even see mention of it at Bayside. And then to go even further
115in the boutage construction, I think that there's some things that I think we're already doing mentioned like a gym inter field and stuff. So like could that be replaced for CTE or Yes. So there is so the the part that needs the most coordination with the consultant and our team is the estimates. And so what was going on in those final days before we went to print is um and if you look on page nine there is the immediate priorities list is that sometimes well we looked at both scopes individually those were listed out and then we also looked at potentials of some already bundled projects. So at the age um we worked with our existing architect to come up with um a master plan what it would take to complete the rest of the
116campus. And so that's the um project listed at 57 million would be to tear down um the rest of the bowish campus. And so what we were coordinating and and that's what we need to still finish is that we still haven't had all the scopes listed and then there's already a project. So it's like okay wipe out all those individual scopes and just have finished what we're just saying you know tear down the rest of the hexagons and finish boutage. Um and that was a lot of um brainstorming on efficiencies to just let's start looking at them as a project versus scopes. Um so we we need to continue to coordinate that. Um let's superintendent would you like to talk about CT? Yeah, I think Amy, what we what we want the public to know,
117we want the board to be able to discuss is that at present we're in the middle of a really substantial community visioning process. and and one of the one of a few um topics of conversation at essentially every meeting we've had has been the importance of infusing um instructional experiences for kids that make them think about their futures and allow them to dream for themselves. So, um, what was built into the the project description at Abbott is a real awareness of an opportunity that we have that that's actually um to some extent dependent on the geography of the school and and the age of the school and the possibility of the renovation at that particular school. And that's why it's so prominent right now at Abbott. Valdich is interesting because we essentially have built um
118a lot of new classrooms. So, there's just a lot of really great classroom space that just got put in. And we recommended through this report a $57 million faceelift um which would involve, as Amy pointed out, removing classrooms that are there and then in building new classrooms. And so the way that we're thinking about it instructionally and in terms of our our course offerings is CTE classrooms aren't necessarily more expensive per se um from a square footage standpoint than nonCTTE classrooms. So it allows us the ability within that $57 million project to prioritize having rooms at that school that are devoted to career technical education. Um but that would be something that I think what if I'm hearing you correctly Amy that's something that you do through a project design process at that school that's
119just going to take a little bit more kind of give and take with families and with educators and just take a little bit more time um whereas I think at Abbott we've had a lot of those conversations already so when we held our meetings um specifically related to Abbott we felt like we're ready to put this in there already for this school and maybe for um Burell Bayside and Bowage. That's a conversation that can happen in the months ahead. Um and just as a point of sort of you know comparison between bowage and then um between others itself >> and we can add some more detail back on page nine where we talk about there's a science music career tech um line item for 69 million is that we started to think about burn also
120has one of those classrooms that the admin building the library building along the front of the school and we looked at if we're going to build new classrooms they should something um where they're lacking. So, if you were going to build new, it wouldn't necessarily be a standard classroom. Let's look at their music needs. Let's look at their career tech um and science because Badish has now these beautiful science rooms. And uh when we went and did the presentations, I did show pictures of what does your science room look like thanks to um next about it. And it's a big difference. And um we even heard it from some students on our um campus tours that some of the boutage students were looking at other kids science rooms and they're like, "Wow, we're so lucky
121to have these." And so we're looking to really level up the rest of the our district to what we've just seen us be able to build. but also to promote the idea of um Trusty Proctor having her solar topic. I do want to really promote the idea because solar belongs to Ken. So, right now, CTE is available for anybody who wants to just go out there and grab it because it, you know, we we didn't talk about this when when we heard the report about the bond issuances and we're obviously all really excited about that. This presentation is really great because it make it gets us excited thinking about the future. But you know, school board governance is really, really important. And when Ken, you know, came to this day as for years and continued
122on, not just at the inception of like, I think we should [clears throat] do this, but constantly bringing it up and requesting reports and updates. You know, it it's pretty amazing to drive by all of our campuses and see the solar arrays and see the, you know, the the transformation that's happened. And then that's the same the same thing is true for members on on the board and and who have areas that they feel really passionate about and that they advocate for and then you know we can tease you about it down the line and say oh CT you know Alison's you know project she never she just went on and on about it but it really does it leaves a mark and so what we're hearing through our community strategic plan process is kids
123want to take classes that make them think about their future. and allow them to imagine where they'll be down the road. And as you pointed out, it's the most requested course on our middle school campuses. So, um, making those kind of priority adjustments in our January version of this document is is definitely something we can do. >> Yes. I just had one additional question other than endorsing the future Dr. Center for Creating Technical. Um given the earlier conversation we had specifically about hills that we imagine and our thoughts in terms of future projections for growth both at Laurel and I assume that would lead to Abbott, is our feeling that this current plan doesn't need to address that yet because that still has a very long tail these several years are built before the need
124is in place. um or is that in any way factored already into what we're looking at for future grouping or long-term planning for Laurel and Brad or any other schools that may be impacted including maybe some of our magnet schools. >> So we are thinking at that it's beyond five years when we look at immediate priorities those are projects in the next u next five years. Uh but we are since we know it's coming, we are doing a master planning of the site and thinking we had to build more classrooms, where would we build them? Um where could we um fit additional square footage? We have to go up a second story. Uh so those thoughts and plans are are already in the works. um where we would be able to um we would probably
125look at things needing to be in the approval process towards the end of what might be a future bond. But that's where we look carefully. Let's maybe not invest a lot of money into these portables where that is probably a great place to put um a new building. >> Um I I have a couple questions. Um, I mean, it's been really amazing to see all of the construction at at our campuses and um, it's really exciting to kind of be at the beginning of like the next process. Um, one of the things that I want to ask for um, is that we prioritize having some kind of green space um, if possible at our campuses. Um, I know that and it and I raise it um because I think that it may not be kind
126of top of mind for people who are looking at a campus. Um, but studies show that having green space um trees and natural kind of like natural things um as part of the environment is really helpful to students mental health. Um it it's calming and helps them emotionally regulate. And we were over at Boutage to look at um um the new buildings and there's a lot of really nice um outdoor seating and you know but like near trees and shrubs and things where it's just like a pleasant space for students to sit together and talk or eat lunch. Um, and I want that, um, I want that experience at all of our schools, right? And especially, you know, for younger kids. Um, I know that some campuses have more of that than others. And so
127um to the extent possible I would love to see more integration of like you know calming spaces or spaces designed specifically for students mental health um as we like go forward in this process because I you know we talk a lot about um and you know we want the classrooms to be nice um to facilitate learning and then we've also talked about how Barisford has now um integrated outdoor seating and I've seen um students working outdoors at Parkside and just like being able to go in and out of these spaces especially when we live in such a beautiful moderate climate um being able to use these spaces you know more um of the months of the year than might be possible in in other locations. So I think that's kind of one thing that um
128comes to me as I review these plans. Um and another thing I wanted to propose is that you know you guys went to all this the work of talking to all the community members. What I would love to do is um in advance of when this comes back to the board to basically disseminate this into the community ask for another round of feedback just like okay now that we've put this all together is there looking at this plan um is there anything else that you think we should know or we should consider um so that's that's one thing that I would propose um and maybe asking our site level administrators to review it with their staff or um just like have more of that funnel back up um to make sure that we've gotten it
129right because I'm sure that um you all took very you know had a lot of like points of feedback but I I think it's also really helpful to zoom out a little bit and say okay well for each site does this feel right to us like is there anything else that we're missing um before >> and we are working on communication to go out um tomorrow to talk about everyone how yeah look at the plan >> um and I believe we can work on something to get some additional feedback from people >> um and then your your points on more than just landscaping is what I'm hearing is >> yeah just like I yeah I've seen the spaces um that are designed specifically to further calm like um and like just to nurture that specifically
130and it I think you know as we are in a society that's like more and more kind of connected to our devices and stuff. I think it can be like a nice break and it can be sometimes um you know I've seen kids who are they get really agitated but once they're outside it's like the calm kind of like washes over them right and that's not and I think that that's a common um reaction um to like being outside in nature and like just having a different sensory experience um so yeah that's like kind of what I would love to >> yeah we can add that to a category about site planning and codes have definitely changed. So when you look at our our newer projects outage, >> there's actually requirements of how much shade
131you need to provide and that didn't exist um a few years ago. So but we'll make a note to be like we've created outdoor areas with windows and you can see the kids before had no windows and you couldn't supervise the kids outside your classroom. So um yeah, continuing that as we design future future spaces. Well, and I think Bage is a really good case study because if you can think about the entrance just on the right hand side of the main office, we have this big beautiful building that kind of sits up on a hill, but there's really nowhere for kids to hang out. It's just there's there's grass areas and it's not particularly >> nice grass um for a lot of different reasons, but there's not a lot of shade and it's not
132on a great grade and there's really nowhere for teenagers to congregate and spend time with one another. And then you go to the back side of campus where we've done this beautiful uh work and there's a lot of places for kids to sit and and hang out with one another and talk to one another. Then Meadow Heights is another great example where we have these beautiful outdoor spaces, but we also in the design process built in some leveled seating so that you know when I go there, there's kids like who need just a break who aren't ready to play tether ball just yet and just need to sit in the sun. It's really great to see them doing that. The same thing is true at Highlands >> in the field design that we have. There's
133areas that are built all around that are designed to draw people together. kids together and in each of those places, you know, the the the trees are growing and they will get there eventually, but you know, when you put in a new tree, you know, it's going to be smaller, but um you know, in the years that that are coming ahead, those are some really good examples. And then, uh at Fiesta Gardens on the new campus, we designed the um I don't want to call it a concourse, but basically the walkway area in between the new buildings and the backside of the preschool. It's all really um there's got a lot of green space there. And um and actually one of the classroom designs, the one that's designed to be a cce room is actually
134um has doors that open out onto an open air patio. And we've shown it multiple times over the years where, you know, the kids in in the architectural drawings are actually doing their CTE projects outdoors. And that's very much a re a reality of how the space is going to be used. Um so in this next iteration of uh projects that go in I think um you know thinking about green spaces and shade and just natural spaces for kids um it it can be a really distinguishing element of the kind of design that we continue to do as we move forward. >> Any other questions in person comments? Yeah. [clears throat] Okay. Um, check for online comment, please. >> Yes. Check. >> No public comments. President Trent. >> Any comments? >> Um, [clears throat] first
135want to say thank you so much for the presentation. Um, so comprehensive, so thorough. you know, for someone who like sometimes reads these building things and I get really overwhelmed was like, "Oo, this is high like the priary is highlighted in yellow and like there's a summary page." And one of the things that I took away from the CSBA conference um that I thought was really that really applied to this so well was you can do anything but you can't do everything. And so I was like, "Yeah, that's exactly what it like there are there are all you know a billion things that we literally billion dollar things that we could do but like you know I really appreciated all of the effort like I could even see from school to school like who attended
136and you know these meetings and and I love seeing the history like when was this building made when were they renovated like it just gives such a wonderful comprehensive understanding for anybody who wants to read 124 pages but it's like even then it's organized really well right like it's alphabetized So, first want to thank you for that. Like, it really was so impressive um and just really well thought out. Um I also wanted to echo u what President Tren was saying. Um you know, I think about my own kids and like their favorite thing to do at lunch is to like, you know, she and her friends is to find roly polies like near the trees and like create little homes for them out of the leaves. So, I really agree with that like green
137space concept and having access to nature, you know, nature specifically, right? Like I know green turf is [clears throat] even helpful. Like and that's what I' I've read like reading, you know, studies on just green turf, you know, fake turf even helps, but I love just having, you know, my kids just come home and just spending hours creating homes for police, you know, and and I think that aspect is so important for kids to to get into nature, you know, during their free time that they would willingly choose that. Um, I also wanted to echo what you were saying, um, President was saying about having, you know, maybe site leaders check in with staff. When I was looking at different schools, I did notice a little bit of inconsistency between schools, you know, who showed
138up at those meetings. You know, some of these schools, you know, it was only certificated, not classified staff or reverse, you know, um, some had lots of parents, some had none, you know, and so I think I I I do, you know, echo what said. think another roll out just in case you know just to capture voices maybe that couldn't make that evening you know didn't fill out the survey or whatever um especially I think um I really you know really value in this particular instance you know the voice of the staff this is where they're working every single day they you know they know the pain points and how it affects their kids um so I just really wanted to you know echo that statement but super thorough and I I was like when
139I when this got dropped off I was not looking forward to reading it. [laughter] Um, and then I opened it up and like read, you know, just how everything was structured and even like, oh, this is who we surveyed and these are their priorities and this is who we this this, you know, survey group wanted. I was like, this is great. So, it it made reading and getting going through this really, really simple. So, thank you. And the the PDF online is bookmarked so easy to find what sites you want to look at. >> Um I just wanted to thank you Amy and your team for for this um presentation and this really lovely book that I'm going to keep forever. Um I just wanted I know like this is probably nobody cares but um
140when we did the facilities master plan I don't know five years ago I took a picture of it and so if anyone wants to see it's just a gigantic spreadsheet that was as big as my treadmill [laughter] if you want to [clears throat] it was nothing like this. So, um, just want to really thank you for all the time effort you put in and and, um, when we talked about this, like when you originally brought this up recently, um, I made the comment that I wanted you to go and talk to all the campuses again. And so, thank you for spending the time to go and talk to um, everyone in the community. >> Thank you. >> It's on my wall as well. >> We talked about that. Yeah, Amy and I talked about that
141because we we uh always um remind each other we were hired the same night and then one of the first documents we looked at together was the fac the facilities master plan and we're like this just a bunch of words on paper. It's really impossible to read. It was really kind of a crazy looking document. So, one of the things that Amy wanted to achieve with this, and I think we're looking at the results of it, is she wanted a person who didn't really know the campus to to be able to look at this for 20 or 30 minutes and understand. So, even going so far as down and and really looking at like on on the charts that show the physical campus with the icon the icons of what is going to be a
142priority or where this is situated. We really wanted it to be like specific to the site, where that thing is, the the the logos themselves, the icons, the colors that we used on those maps. It all really adds up to a person being able to look at this and say, "I know what they're talking about for Bayside Academy or for um for, you know, XYZ school." And then myself and and Amy and Patrick and Diego Perez, we'll work on a process in the next few weeks to get feedback from staff, a follow-up feedback process. Um, and then we'll integrate that feedback into the report that we make to the board at our regular meeting in January. >> Um, everything my trustees shared as well. As always, AH want to thank you for all your incredible
143work on this, building up to this, but everything else you managed for us. Um, now that I've seen that insane spreadsheet, I'm even more grateful for the touch that you've had um this managing these projects and putting together this list. I do want to echo something that President Trin said, um, and that superintendent just reinforced. Even though I know this is pretty fairly set, anchored, um, and it's included a lot of input, I think having that final round of visibility, really getting in front of folks, giving them time to take a look at it. I know it might be a lot of work to break it out by campus. If it's bookmarked, that might be good. But, you know, too often in our district, we hear the complaint of it's not good enough to say
144it was on the website. It's not good enough to say it was available. Who's who's going who normal civilian normal healthy people are going to our board agendas? And so, especially to get it out to the community so they have last chance to look at it. Um, I think would be helpful. Just see if there's any other gaps that we're missing, consider that feedback, think about other ways we might address it. If not, as part of this would be helpful. And then lastly, I want to say as a Bayside parent, I especially appreciate the comments that my fellow trustees and superintendent have made. Um I I love the campus, but it needs a lot of love. It needs a lot of updating and work. Um and especially having to tour all the kind of new
145facilities and new buildings. Um, Bayside is actually what I typically point to when folks ask, "Why are we investing even more in our schools and say we've got some great ribbon cutings, got some great new buildings, but this is one of our largest campuses and needs a lot of attention and a lot of support there." And actually, my daughter is there now performing at the winter concert at the theater. And so, I know there's some plans to update that as well, but it just it definitely is a great example of where we still have a tremendous amount of need. And just some of the examples you highlight that it were great. So, 100% echo that as a parent and as a trustee. >> [clears throat] >> Thank you so much. Um I I guess if
146I could give one item of feedback about the timing of this, I feel like everyone is going to be checked out. So if we could do this like kind of right as we get back, it would be great. Yeah. >> Um I think we'll let everyone know that it's out there for some people who want to look at it, especially coming back after after the break. And due to the timing of the meeting, it's much later in the month compared to this meeting. Yeah. So there is more more time um to review that. And then we have our own internal edits um and QC that we're doing like you mentioned on on some of the estimates there. Um and and probably some additional notes just to you know what I know it says up here
147in my head and make sure that it's it's clear to everyone um else. Thank you so much. Yes. as represents so many hours [laughter] of work. So I really appreciate um especially all the pictures that kind of bring it to life. So um just want to echo that. Thank you so much. Right. Thank you. >> Um we take a quick five minute break. >> Yes. Thank you. [laughter] My brother is a little over a couple years ago when he was Well, like [laughter] a little political Southern I told You got to get updated. All right. [laughter] >> All right, everyone. We're gonna um go back. We're we're back from a brief um recess and we are now moving on to item 8, community schools initiative update. >> Awesome. Um good evening board of trustees, superintendent
148and public. U my name is Dr. Cassandra, assistant superintendent of student services and I'm excited here uh to provide you all with a board update on our community schools initiative. Uh in a nutshell, these are um the five items I will be reviewing uh to kind of give you a picture. Um just as an FYI, I may will come back and do a deeper idea of course. These are our five amazing community schools. Um Garners International School, Laur Elementary, Lead Elementary, which will soon be Cottage Grove or will be right. um Sonteo Park Elementary and Sunbury Elementary. Uh a quick uh snapshot of the timeline. Um this current school year 2025 2026 uh marks our second year in the implementation phase of our community school uh progress through the California Community School Partnership Program. Uh
149these are the four community school pillars model that we use um and that allow us to really go deep into the work. Uh these are around integrated student supports and services expanded uh and enriched learning, collaborative leadership and practices and active family uh and community engagement. So everything that we do around the community school building uh as we continue to deepen our practices are around these four pillars. Um, a quick uh recap of the foundational pieces that we laid last year. Uh, we uh brought in a team of community service specialists. And these are these are pictures of this year's uh community service specialists. Karina at Fiesta Gardens, Yanga at Laurel, Renee at Lead, Na at Sato Park, and John at Sunny. uh they are our kind of culture builders um and have really served
150as the glue uh uh that you know around which you know we've been able to build a lot of amazing things um which I will I will share in just a brief moment. We also assembled a toolkit enrichment which really again laid the foundation uh not only of vetting uh reputable programs uh of enrichment but also really centering student input and voice. so that they are the drivers of the programs that we're doing. Uh and then obviously uh PK was another uh staple uh aspect of this. Um and we are still uh you know still offering uh parent empowerment workshops. PK has really done a great job um in bringing families together and giving them empowerment. As we look at some of the things that we have built this year and continue uh to bring
151in, we still as we know have our community services specialists um and they have really partnered with narrative house um to bring in wraparound services and really tap into the community for resources that our families need. Um and so that partnership has really been really nice. We've also uh introduced academic tutoring um through Summit K12 and EXL uh and we're continuing to grow those pieces and again following uh student um and stakeholder feedback. Uh we've also uh embedded a lot of the support from our counselors, existing staff, right, social workers, mental health clinicians, and that's really behind the community school model is to integrate existing supports uh to build on the community school model. Um on the other side of of the slide um is [clears throat] you know continuing to go deep into our
152our important pillar on expanded and enriched learning uh in opportunities. So we are continuing with AYSO which is thriving uh with soccer. Uh we also have a boys and girls club that is also offering intramural sports. Black football I think is wrapping up this season. And then obviously we also have other um enrichment that students have asked to continue uh in the areas of arts, music, dance, science. Um uh this year we're also continuing to deepen our engagement with our site steering committees. um they uh one of the tasks that they're working on is the annual performance review. Um and so last year we uh completed that um and provided it to the CDE for the first year. Um and then this time around we're we're kind of lucky and fortunate enough that we uh
153have been able to get our side steering committees um to have early conversations around data impact voice you know how to collect more input from our stakeholders and so they're again assembling these uh annual performance reviews but it's not just reflective work it's also kind of encourages them to do more and gives them ideas and so that's really where the APR comes into into Um and it is really incredible. Um uh with that uh we are also offering restorative justice professional development for staff at our upcoming PD day. Um and so our community school will will be um you know be provided this very powerful professional development. Uh we are also um into uh our you know doing the great work of our district steering committee um which is led by our Janette principal and
154special assignment for community schools and multilingual uh team and she has done an incredible work uh to bring uh a variety of voices right um as you know we have the site steering committees which already bring in a variety of voices while the district steering committee kind of deepens that and brings even more voices to the table. Uh all with the aim of providing more um ideas and resources to to our community schools and to get them to collaborate and c you know and and share with one another. Uh three aspects that we're really proud of um in this second year is that um our community schools uh have are now offering clothes closets for our families who need them. Um and so it's really incredible uh to see these uh uh to use because
155p you know families love these um food pantries as well. Uh today in fact um Janette Ramirez had a kind of a monthly training with our CSS's and it culminated in a trip uh to Kenyatta College to to go literally collect food items for for for our food pantries at our community schools. So, it's kind of like kind of like an example of how we kind of assemble, organize, and actually do the work. Um, and our family resource rooms. Uh, each of our community schools have these and welcome families consistently to provide them with resources, whether it's legal assistance or whether it's, you know, social worker or whether it's tapping them to some service that the Samaritan House is offering. Um, so that's really these are kind of like the really important parent empowerment components.
156Um we also have PK which continues to provide that that parent empowerment uh opportunities for families. Uh student voice has been uh front and center. Um we piloted a program impactor um at three our community schools Laurel Reed and Sunny Bright. Um and we really focused on collecting student voice um around the community schools. Um and it just the amount of data that we collected was incredible and it's really inspirational as we continue to march forward with our community school initiative. And just as a snapshot here um these are like kind of the four recommendations that literally uh students provided as a group right as of 29 students. One of them was around stu, you know, students want to see more uh family partnership activation, more opportunities for families to gather. Um, but even more
157specifically, they want to see their cultures uh uh you know, shown in, you know, and and celebrated in these opportunities for families. They also wanted more expansion of enrichment opportunities, right? Um and and so it gives you know our steam committee some some data some key data for them to make more decisions on you know bringing other enrichment opportunities. They also wanted more leadership opportunities. Um and so that was super telling and super powerful to see the kids tell us we want to step up. We want to do more. We want to lead. We want to have a voice. And so this is uh was the third recommendation from students. And the fourth one was academic support microsstructures. Uh that component is they want to learn, right? They they know that they need some support
158academically and this meta awareness is really key for them. Um because they they communicated that in the data and they came out pretty strong. Um and so these are four recommendations that uh we have shared with our site steering committees and they are going to be unpacking uh looking at ways to integrate this and literally respond to these recommendations. But again, student voice is like the best thing possible because that they're the ones who who know what they need and you we cannot dismiss that back to them. Um I want to end with just thanking our community partnerships because they've done an incredible job. um all of them have stepped up to the plate and have continued to reach out and support and come to our campuses whether it's after school, during school, before school,
159all in service of students and all in service of building really strong and rich uh community schools for our students. In fact, Summit Library has just started um recently uh an English workshop for our families. So, it's not just gate, right? We're giving families different opportunities for them to be able to to to be heard and and and be better, right? And and work at something productive that will help them um in the future. Looking ahead, again, implementing the student input. Uh we also have a partnership with our local high school district. Um again, providing more family workshop for families. Like we're not done. It's not just PK. It's not just, you know, um we we want to do more and offer more. uh with with our families. Uh we'll also have a part two
160of the input uh process with impactor and expanding academic tutoring uh since is just getting started and some of the other steering committees are also walking in on this uh largely driven by students. And that is it for my update. U I'll open it up for comments or questions. Thank you. >> Thank you. Um, any clarifying questions? Do we get to hear any of the student voice? [laughter] [clears throat] >> Yeah, of course. [clears throat] >> No problem. question. >> Um, so first thank you Dr. Wabo for the presentation. Um, I really appreciated seeing slide 10 and like all of the different organizations that partner with us. I think like in this political climate like I feel like things are always being taken away from our most vulnerable populations and it's like a good reminder
161for me like no there's really good people, really good organizations like giving back. Um, and I'm sure it's probably not even complete. Like I think there's a couple that are like even missing from that list. Um, so I have a couple questions. Um, my first is, you know, you were measuring, you were talking a little bit earlier about like, you know, that annual performance review. I would imagine like year one is maybe your baseline data. Um, now we're in year two. I'm just kind of curious like what data pieces are being measured or collected. >> Yeah, great question. And so some of these pieces that the annual performance review is collecting include um they want to know what new programs have opened up as a result of the grant. Um uh they're also looking at
162attendance data um for like PK for you know the use of as an example the close deposit right uh they want to see like the the the number and the use of it. They're also looking at attendance rates because that's one of the huge big pieces that's the anchor uh behind community school is to increase attendance so that children have an opportunity to learn drive. So like those three pieces are kind of the big front and center items. Now sit senior committees may elect to add a fourth piece to it or a fifth but for the most part those are kind of the three big >> Thank you so much. Um, another, um, question I had is, um, you know, I know I wasn't sure, maybe, you know, maybe was implied. Um, I'm curious to
163hear what's planned for year three. Um, is some of that implementing that student feedback? >> Correct. Yeah. So, we want to, um, really double down on that. Um, because I think the students will give us more feedback if they see their feedback being implemented, right? uh it'll validate the hard work and the voice [clears throat] that they've provided. So, a lot of that is working with our site steering committees to bring these programs alive that are in direct um response to the feedback that they gave. One opportunity um that we've talked about with our sites and is really a very likely outcome going into next year is to actually have student leaders who are in fifth grade at all of our community schools facilitate and co-ordinate the parent education programs that we offer to facilitate
164and coordinate the clothes closet to facilitate and coordinate um the food pantries at each of our school sites because we we know that students are eager for these kind of leadership opportunities and they really thrive when they um are acknowledged for having a lot of really um powerful skills. Could you imagine the kid that spoke on our um on our board and thanked our board? I mean, he's, you know, he's in fifth grade, you know, but what he did, I mean, there's adults who can't do what he did on the microphone, right? and he's got a lot of talent and every single school has kids who are like that who want to be in these spaces and want the microphone in their hand and um and who would really really thrive and that's what their
165feedback told us is I'm ready to be put in positions of leadership and um and then I think what you're going to see next year much more prominent than this year is a lot more focus on the academic intervention because our students across all five schools really request tested that. And so we'll go through a process in the spring of figuring out what the right sort of percentage of in-person tutoring versus uh technology assisted tutoring we should utilize because it really, you know, at this at this point in time, the technology can allow you to really personalize the tutoring, but you kind of don't want it to all be technology time either. So, we're we're thinking about some sort of compromise between the in-person, you know, adult supported learning and then something that has some
166nexus with technology as well. [clears throat] >> Um, I wanted to follow up on Trusty Host point in slide 11 in terms of looking ahead. I know we're only halfway through year two and so this is kind of projecting further out but I guess it would be helpful to get more information specifically on the last three bullets the family workshop partnership what that might look like specifically our partnership with impactor would be curious a little more about that and then on the academic tutoring I think superintendent touched on it briefly but I think you know every CSBA or conference we go to achievement gap is very top of mind but I think especially we've seen over the last few months a really strong emphasis on the fact that California still seems to be struggling with
167closing that gap. I think we spoke about it last board meeting as well. And so curious in terms of prioritization, is it focused on math? Is focused on reading and kind of what are we looking at? Um and then I think to build on the first question on student input, we ask this every year. How does how do our learnings from that year change what we had planned for the year after? And so again, I know we're only halfway through, but to the extent you can comment on those, it would be greatly appreciated. >> Absolutely. um for um the impactor uh phase two that you're you're you're commenting um it's going to also include all their stakeholder voices. So um students, staff, community members, so it's going to be a little bit more wholesome um
168for phase two. Um in terms of uh the academic tutoring, it it includes the math and the language arts. Um and in the case of Summit K12, a lot of it is EEL, >> right? >> Um for for students who who need to reclusify. Um and for the second bullet point on family workshop partnership, um it's a new partnership that we're that we've established with uh Summit High School District. Um but we're excited for, you know, for them to be able to offer uh these workshops um to to families uh largely driven by, you know, what the families need. Um and so that that's again it's it's in North Central, right, locally, uh it's centrally located downtown or in in the area where we serve a lot of our community schools. Um does that answer
169your question? [laughter] Yeah, I I do want to comment a little bit more about impactor because we are are going to engage in a roll out with impactor through our community strategic planning process. So part of what uh the impactor data and uh Christian please keep looking for the email with your your PDF with the videos because we do want to be able to show that. Um, part of what our partnership with impact will allow us to do is it'll allow us to not use likered scale surveys every time we want to know what people think about something. Um, and sometimes they're a great tool and they can really help in in certain circumstances, but what the impactor tool is allowing us to do and we'll be able to um really dig deep into how
170it's utilized with adults through our community strategic plan processes. Um, we might want to ask questions to this um, vision design team about um, what kind of innovation is is they would prioritize as seeing the biggest kind of innovation in our classrooms. And if we ask that as an open-ended survey question, they might write, someone might write four paragraphs and some others might write a few sentences and a few might not write anything and some won't take the survey. And what Impactor will allow us to do is it'll allow us to um tabulate the verbal responses of all of our um committee members. And so we'll get a super high survey completion rate. But what it'll also do is it will do the work for us of being able to track the answers and to
171be able to find themes and to analyze the responses in a way that when we use liyker skill um surveys, we can't do it at all. And when we use open-ended surveys, it puts the onus on either Christian or myself or Patrick or somebody else on the team to read what could be, you know, 30 pages of people's responses. And then there's a tremendous amount of bias on my part in terms of like what my role is and how I read it and what I think about it. And then I have to figure out how to explain that or express that to somebody else. And now so I I basically put it through multiple filters. And what impactor will allow us to do is take big big um groups of data, specifically verbal responses that
172people give and use their their tool to be able to find themes. And those themes will not only help us move forward, but they'll really resonate with us. We'll look at those themes and say, "I I couldn't have explained that, but I know that that's the case. That really does speak to me." Um, and so in as much as we're excited to hear student voice, and I think Christian's probably ready to do that now, so he'll need to pop it up. What impactor will facilitate us doing is going beyond what 99.9% of other school districts do, including ours currently, which is we send out very, very generic surveys and we force people to give us an answer we want from them. And with Impactor, we're going to open up the floodgates to hear what they
173really think and then use machine learning to find really salient themes that can dictate what we do in the future. >> Uh Joe, can you pop it up? >> Yeah. Can you let me know which page of the slide or which slide it's on? >> Slide 20. >> Okay. Oh, I'm sorry. Let me get the sound. >> Yeah, thank you. I used to go to a old school because I was getting bullied. So, I moved here to Lead Elementary. And I'm glad that I moved here because this school has given me the possibility to learn, not get bullied, and just feel myself and and just express myself from everything I've learned. and I'm happy here and I love the support that I get from here instead of that old school I used to go to.
174I wish that all all students can have a second chance to meet new teachers, have a nicer community, and just have friends cuz I used to never have friends. Foreign speech. Foreign speech. Your request is making me cry. [laughter] >> So you you have to think about, you know, this to start with the second student, his response in Spanish. First of all, many students who speak Spanish don't speak it that well. Many adults who speak Spanish don't speak it that well. He has a beautiful command of Spanish. You heard the really high level language. you I you know you heard process but that's you know a cognitive for process and he wasn't just reflecting on because the question had something to do with like who helps you at the school that sort of question of
175like the adult student relationship he was saying that this person made an impact on me and made me realize that I could do more and really thought about others and really and then you heard that in the other student's response as well which had to do with belonging and she said like I just wish at every student. So, she goes beyond thinking about herself, which speaks to a student being able to take perspectives, which is like a really, really important switch that kids have in their own sort of sense of who they are and being able to think about being part of a community. And that's we, you know, we have lots of powerpoints and and Canvas and spreadsheets that talk about what we're trying to achieve through community schools, but that's it. And then
176you hear, you know, directly from the kids. But but, you know, we just picked a couple, but we could have, honestly, we could have picked a hundred videos like that. And um and that's what I think is part of the driver for the the continuation of this work is is there really is no filter between what the kids are telling us and what we're hearing. and every other system we've used, it wasn't a great question or, you know, we're not sure why we got the result we got or not enough people took it. Um, with impactor, it really does cut through all those problems and and get us some really powerful data points. >> Um, first I want to thank you Dr. Cole for your presentation and the amazing work that you're doing. [clears throat
177and cough] I'm very appreciative to see all of the partners that we have um and the stakeholders in this work that you're doing. I'm particularly excited to see the partnership with our high school district. It's long overdue. Long overdue. So to reach across that aisle and get that relationship intact is huge. Um I also want to acknowledge the um information that uh superintendent just um described and basically the AI tools that we need to um help us guide us into areas that will help us flourish. Um I know that we have the delicate balance that we are trying to navigate. Um, however, I I I appreciate the information um related to the tools that we're using to help us be successful in the work that we're doing. So, thank thanks. >> Sorry, one quick last
178clarifying question given the example that we just heard. I was curious, does the impactor tool allow us to do that same kind of sentiment analysis or pull it from different languages or is it through the AI translation and captions that's being pulled into the system given that we have multiple languages in our district. [clears throat] >> Uh thank you so much for the question. Hi, I'm Josh from Dr. Pathway. Uh appreciate the opportunity. Wonderful to hear so much student voice. Um, so what's novel about Impactor and the entire idea about it is to be able to meet students exactly where they're at. And so we can take input in any language. And part of what we're also looking for are the non-cognitive moves that students are making. And so in the example that Dr. Oo
179highlighted, um, that question, by the way, was tell me about like one of your favorite lessons that you've ever had at school. And that was that young lady's answer. That's part of the value of open-ended self-reflection prompts that people can bring to it, who they are. And and that second move that she makes about talking about others and not talking about herself, that ends up being a reflection of what the community is doing to provide that perspective for that student. That that's a learned move that you that you experience within your classroom construct within dealing with adults. And so that can be done in any language. So in short, that's the answer. It does not matter what language a student or adult puts into it. It's measuring the features of your language, not the vocabulary
180that >> any comments. Um Joe, can we check for online comments? >> Yes, checking. No public comments, President TR. >> Okay, thank you. Any comments? >> Um I wanted to give a special thank you to principal and special assignment Ramirez. Um, I think hearing how you went to Kinetta College to collect food for families, you know, I'm so encouraged, you know, whenever I see people just rolling up their sleeves and just doing the work. You know, I know so many families are scared to go to food banks, right? They're they're afraid of ICE. And, you know, I think it's the video [laughter] I'm like getting emotional, but you know, I'm looking at you and I'm picturing you like, you know, loading up your car for grocery, you know, with groceries for families. And I just
181really appreciate that. Oh, God. not going to make it to this board meeting. Um, you know, just, you know, we have so many structural things in place that are so positive, you know, for community schools, but, you know, it comes down to just the, you know, individual care that you're exhibiting. So, I just really wanted to thank you for that. >> Um, thank you for this presentation and thank you to Impact for um, for what you did here. I think um something that's unique about the way we're hearing student voices every time we have those California healthy kids survey it's like we hear okay this there's x number of students who feel safe or don't feel safe and um it's like missing that followup like what are you talking about or what school do you
182go to or like who's Miss Carla you know like we're missing all these pieces of information that are really helpful to know and I think um I find it more valuable to hear directly from students than just reading, you know, statistics on a piece of paper that we can't drill into. We can't really say, okay, you feel safe because you you came from one place to another and and there's all this support here and um in particular, maybe lead has something special that we need to highlight and and replicate at other schools. So, um just really want to thank you all for providing that. I'd love to hear more um from students directly. I think we can do this in like a whole another whole bunch of ways. Um and just you know it's really
183touching and makes me it reminds me why I'm here and um the purpose for being a school board trustee are the students and um and sometimes we forget that when we're like looking at numbers. Thank you. [clears throat] >> Just want to add to the comments that my other trustees made. Um as always I want to thank you Dr. Bakaba, um, Janette, everyone else on the team for the amazing work that you do. I say every single time, I think the community school program is one of the gems of our district. Um, and as somebody who worked in policy for nearly two decades now, the fact that we're finally addressing so many of these wraparound needs, these other issues that we couldn't always control in the classroom, didn't come down to our teachers or ratios
184or things that we could typically deal with historically. hearing about the food pantry, hearing about the clothes closet, um all of those actual needs that are very real that very impact students and learning um and their ability to really be present in classrooms and to deal with both traumatic events happening externally, but we know there's so much happening in our students lives that we can't help when they're outside of our reach. Um, but the fact that we're extending their learning time and doing as much as we can to really support them with meals and with everything, um, I think is just again the real reason all of us are here, the reason we believe in public education and access and equity, um, is making sure that these students have that opportunity. And so we really
185appreciate community schools putting our money where our mouth is and all dedicated staff and teams go way above and beyond even what the state of California laid out. even I think what our district originally committed to, we're really going beyond all that to answer that call of duty, especially now when we know that the need is greater than ever. Um, I also do want to thank our partners at impacted for being here with us today. I think hearing the superintendent talk about it and hearing directly from some of the team members about that capability. You know, some of you know in my past life, I worked in market research. I used to run focus groups in multiple languages. I've done those surveys. I've reached out and they're so flawed and so imperfect. There's so much
186bias in terms of who responds, the response rates, the bias that you put in when you have a 300page document of interviews and you have to then sort through and tell you know the client or whoever your person working with is what the takeaways are. There's so much that's broken about that process. And when we talk about how we leverage technology, how we kind of move beyond those oldfashioned ways of doing things, um we we've done student interviews in the past. we've recorded videos, but again, how much of that translates into actionable steps and how much of that doesn't get affected by the same types of biases we talked about using technology in this way. And again, credit to our partners for bringing it to us in this um format that like you said, can
187even pick up those kind of non-cognitive, non-verbal cues, factor that all in in a way that really helps us to include their voices in a meaningful way, in an objective way into our planning and our processes. I think is again very much reflective of our mission and what we're trying to do program. But beyond that, with the visioning, with everything else we're doing, it just opens up pathways in a way that we never had before. And so again, always grateful to the team that we have to the incredible work that we do. And I'll save this for later, but one of my future board agenda request items is for us to have an opportunity to go more on site, whether it's at the community schools, whether it's with Samaritan House and some of our partners.
188I think a lot of trustes would appreciate that opportunity whether through board meeting or some other study session or separate event to be able to go see that in person because it is just really transformative amazing work and I think it's something that we're all very proud to learn more about and to highlight to our community. >> Thank you. Yes. Um, I actually do know who Miss Whis Carla is because she's the counselor at Mike. Um, she is, um, she's a gem. Um, she's one of the kids absolute favorite staff members like like hands down. Um, but also I know that there's lots of Miss Carla all over the district, you know, just sprinkled at all of our school sites. And you know, I've talked before about how important the work is that they do,
189but it's really like they make such a difference for the kids knowing that they have someone at the school that they can trust, who cares about them, who knows them, who knows all of their friend dramas and like everything, right? And so it's just like having a safe space. Um, and I'm I continue to be really grateful for all of the investments that we as a district put into mental health. Um, because it's really the difference between, you know, having a great day at school or having a horrible day or um, you know, something's going a little bit south, like knowing that they can talk to someone who um, is not a parent who may not like kind of understand the whole context. So, um, I just want to again kind of say thanks to
190all of the all of the grown-ups on all of our campuses that help create these safe and welcoming and um, warm environments for our kids. And, um, this is only, you know, this is highlighting some of the schools, but we know that it happens at all of the schools. So, um, just, you know, bravo to everyone who who does that. Um, yeah. So I think that's that's it. But thank you so much for the presentation. >> Thank you so much. >> Next is uh 9A approval of board policy administration regulation updates. >> Review and we do have um Jackie Hang from Atinson Anderson lawyer LM available should any board member have questions regarding the policies. These are the policies that were reviewed with the board at our last schoolboard meeting and no um adjustments have
191been made and um so administration recommends that the board approve these policies um as previously discussed and updated to now um and then I'll defer any questions that the board or public would have um to Jackie. And so I believe Joe um joined as a panelist. So, um, if and when questions come in, we'll route them over to Jackie. And with that, I'll pass it back to the board. >> Oh, sorry. [laughter] Still getting used to. Okay. Questions [laughter] regarding this item. >> [clears throat] >> No questions. Okay. [laughter] Are there any um public comments in person? >> Okay. Uh Joe, can we check online for comments, please? >> Yes. Uh no public comments at this time. >> Hey, great. Any more comments? I just want to again thank our our team for working on
192these. I know it's been a lengthy process and we've had a chance to look at these several times and understand that these were the kind of high priority ones we want to push forward. Um, not so much a comment. I guess a question down the line is I guess and I think I asked previously, but what do we consider the next wave? Um, after some of the HR ones, some of the other naming convention, the pieces we've addressed that we think are necessary with the board policy review. And then I also understand there's some statutory changes coming down. Um, I was at the San County School Board Association meeting on Monday and there are several new laws that recently passed in Sacramento that will then impact this again and so would welcome any feedback in
193terms of what we urgently need to get past leading to next year. So, we'll have a report for the board in January where we um demonstrate the essentially a nine-month process for updating policies and some, as you know, they come in um others um are just minor updates and we'll present that to the board. Um once the January meeting um is concluded, then uh staff will work with ALR to go through about a 30 to 60 day process to make those corrections and those updates and then those will be brought forth to the board at a subsequent meeting just depending on the amount of time it takes. Um from there the board um can choose to do a two meeting process for review and approval or a three meeting process will depend. Um and then
194ultimately we'll be looking at by that time new board policy updates. And so this really is an ongoing process that just every four to six months or so we bring new policies to the board and then those are updated and and you'll hear about them in >> any other comments. Motion to approve. [laughter] >> Um, all in favor say I. >> I. I. >> Thank you, Jackie. Sorry, we didn't really need you, [laughter] but we appreciate all of your work. >> We're happy to help. Have a good night, everybody. >> Good night. The next item is the fifth [clears throat] monthly update on community strategic plan process. >> All right. I'm gonna ask uh Joe if you can invite Lisa Joseph in um as a panelist and she's going to assist us with this presentation.
195We had a big old party last night at George Hall Elementary School. So, first a huge thank you to the Bayad Fund, to the new teacher project, to Lisa and her team, to the principal and administrative assistant and staff at George Hall, uh because we had something like 18 really beautiful tables with eight chairs around each one. And I mean, the room was really packed by 6:15. Um, we were thankful to have a a taker who put out an awesome dinner, so you all missed out. And um people just had great food. Uh we had Ada last night who was one of the team for the Bay Fund and he facilitated our last uh community vision meeting and so he did a great job again this time. Um, I'll just give one anecdote because I
196had the good fortune to sit with a group of seven parents and the parents were given a prompt to think about um academic excellence and what it meant for their children to achieve academic excellence. And they were given about 10 minutes to debrief and put ideas on paper in terms of what that would look like in the future. And one parent after another started to talk about the kind of careers they wanted their kids to have in the future. And the [clears throat] first parent said doctor and then the next parent said engineer. And then the next parent said lawyer. And then I got my feelings got hurt. So I said if somebody doesn't say teacher I'm going to be like take it personally. And then the next person said I'm a preschool teacher so
197I want my child to grow up to be a teacher. I said yes we got one. Um, and what they started to talk about was what it meant for kids to experience school where they went to schools where kids who were really advanced academically, were in classroom environments where they were encouraged to continue moving forward, and then where kids who struggled a lot academically got more help in class. And it wasn't the kind of classroom environment where every single student was doing the exact same thing. They I mean these parents were talking about that last night at the table. So you know it just really affirmed what has been a part of this community strategic plan process for the last five months. Um, and Lisa is going to give a much more detailed um, review
198and a really good um, summary of of what has happened in the last uh, three and a half weeks or so. And with that, Lisa, I'll pass it back over to you. >> All right. Uh, well, thank you so much, uh, Superintendent OA for that introduction. Um, good evening, board of trustees. I'm really excited to share this update on the community strategic plan because a lot has happened in the three short weeks since the last update. Um so I wanted to start by grounding us in this process that we're going through this year. Um throughout this school year we are working toward a community vision that is developed by stakeholders across our community. And we started in this phase of inspiration. We had the imagine school field trip. We did a trip to Lindsay Unified
199School District and the vision design team was formed and right now we're in this phase of learning where we are reflecting on the current state of our district. Um and that includes um the community insight report which I'll talk a little bit about and the meeting that we had last night uh on December 10th. Um at the start of this meeting, Superintendent OOA mentioned that the vision design team was gathered in this boardroom just last week. Um, and what they were doing was reviewing this community insight report that was put together by our partners at TNTP, the new teacher project. Um, it's a national nonprofit focused on education. Um, and they've been working on this report for the last few months using um, several different inputs. Uh, and so the team, the vision design team
200reviewed this report to prepare them to facilitate a discussion um, with the group that was at uh, George Hall just last night. Um so I want to share a little bit about this report and where it came from and um what we are how are you we are using it in this process. The report was informed by several different data inputs including the community vision survey um the kickoff event that we had back in September, focus groups, interviews and analysis of publicly available data. Um but as Trusty Kim pointed out, a lot of these data sources are imperfect. Um and so we wanted to bring this report directly to the community that informed it. Um the report was primarily consists of the strengths and weak, excuse me, the strengths of our district and potential areas
201of growth. Um so the kind of the current state of our district as well as the hopes and dreams of the community. And so last night, uh, December 10th, on a very cold and dark night, uh, we had about 125 community members convene at the NPR in George Hall and Elementary, including students, parents, teachers, classified staff, and administrators to take a look at this report um, and see what resonated with them um, and see what didn't. Uh, and this report also included these hopes and dreams that Superintendent OOA mentioned. Um the parents at my table um were really excited to learn about the diversity of our district. Um the parent the mom I was with said like wow I can't believe families speak over 50 languages in our district. That's amazing. But we also heard
202from parents who said um how important it is that we have stronger mental health services uh and that we address chronic absenteeism in our school. Some of the uh areas of growth for our district. Um and after looking at some of the current state uh the folks in the community were asked if these hopes and dreams that are detailed in the report there's about 10 themes that were listed out there superintendent mentioned one of them uh around academic success what would students see and hear and so every table at the event was given a different theme um some of them are around developing the whole child career success social emotional well-being um and I I wanted to just share some of the brainstorming that came from one of the tables. Um I took pictures of
203all the posters that were made and this is just from like 15 minutes of brainstorming. This was one table's um notes on what academic success would look like. Um what would students see and what would you they hear in their classrooms, hallways, and in their school environment. Um, and I find this really compelling because the I mean the first thing that you see is just kids talking, kids explaining their thinking and student voice really being the center of academic success. Um, and really driven being driven by curiosity and I think from what I heard on the reports from impactor that is what students are craving and they want to have more leadership roles. They want to lead their own learning. Um, but of course this is only from about 15 minutes of brainstorming. Um and
204we and we while we did have a great turnout last night, we want to get input from more members of the community. Um which is why uh the next phase of our work is the imagine school project. Um this is an opportunity for fourth through 8th grade students, certificated staff, and classified staff to imagine what a school where every student can thrive might look like. Um and so we launched this project on December 1st. Um all teachers were given a toolkit to introduce the project to their classrooms. Um and we've invited um teachers and classified staff to submit projects as well. Um and we are calling it a project because um there is opportunity for creativity here. Um students and staff can submit an essay, a movie, a podcast, um whatever creative outlet they want
205to really sit with this question about what um what school can look like, where what a school where every student thrives can look like. Um and so we're asking for submissions to be submitted by January 13th. Um so all of these inputs um the community insight report the insights from last night and the work that the vision design team is doing this imagine school project are all going to be um brought together and the vision design team is going to use them to um draft the community vision that is the next phase of our work and I know that the team is really excited and ready to take on this very important challenge for our community. Um, I'll stop there and thank you so much for your time to share this update. I'll pass it
206back for any questions or comments. >> Thank you so much. Do we have any clarif comments? No. Um Joe, can we check for online public comments? >> Yes. Uh there are no public comments at this time. >> Any comments? >> I think I actually have a question. I was just stewing over it. Um so can you talk about the Imagine School project? Like what's the next step once you have these submissions? I can imagine um people with different backgrounds and perspectives may have a very different idea of what um what a school where everyone thrives looks like. And so I'm just curious um where you go from there. >> Yeah, that's a great question. So we've actually developed a with our partners at TNTP um a rubric for this project. So, um I don't have
207the rubric in front of me, but I know that that some of the criteria are creativity, clarity, um and emphasis on all students thriving. So, we're looking for projects that um are focused on every student um receiving the support they need in this in a school. Um and so, we're going to be processing the insights that we get from all these projects. TNTP is going to support us with that effort to um identify key themes that are represented in the projects to bring into our uh draft of the community vision. Um thank you so much for this presentation. Um, I've heard some really good, um, feedback about this process. I know that, you know, some some parents can kind of feel like, um, they just kind of know what's going on at their own school
208and they don't really have an opportunity to connect with, um, stakeholders from across the district. And um so actually I heard this morning at our um the PTA meeting at our school site that you know it was really great and um that they appreciated um that we are so intentionally engaging in this process and and for and also providing the support um so that families can attend and by providing child care and um and food and and just like being really thoughtful about um getting the the input. So, thank you for all of the work that you do um with TNTP and I'm really looking forward to seeing, you know, what comes out of this whole kind of thought bubble. So, thank you. >> Thank you. >> We will move on to sorry um board
209member request for future agenda items. I'll just reiterate my earlier request. Um, again, not sure if this would be a study session or it would be kind of an offset like we did with the cafeteria when we went to go see that in person. But I think something related to the work we're doing schools and specifically with the food pantry, closed closet, if there's a chance to check that out, whether it's replacing the school visit or an off-site study session like we did last year, um, I think that would be a great opportunity for us. And then echoing the earlier part of our conversation, following up on the last study session we did on AI, I think the Boommy example today just highlights the fact that we really need to accelerate that process. Again, doing
210it the right way, but making sure we have some kind of guidelines in place, some kind of beyond high level view, which is breaking down the actual specific pieces that we're looking for. And I think one thing we all picked up and we'll comment further later on CSBA is just how front and center that particular topic is. And especially us being a edge of Silicon Valley, you know, techsavvy community, we don't want to be, you know, a year from now having the same conversation. I'm not saying that's a anything on a diamond on staff. I think it's just an [clears throat] on the fact that the world is changing very quickly and we want to make sure that our board is able to keep up with that. And so we look forward to that in
211again a future board study session, board meeting, whatever format makes sense. Maybe just meetings with the committee as it comes together. I think that'd be very helpful. Any other questions? Moving on to board member statements. Um I have some statements and like just reporting off. Um one I missed the event last night in George Hall because I was um a judge at the spelling be at Ottabon. It's um spelling be season so I'm on the circuit. [laughter] what you're known for, too. >> Yeah, I'm known for this. Just want to put it out there. This is what I'm known for. >> The judge >> Bage is coming up soon. So, I'll be hitting that one up next. Um I also judge the Bage Reflections contest. So, I'm just very judgy and happy to do so
212in whatever cap capacity you need me. But I just want to thank Audabon for um including me. I I learned that it was my sixth year in a row um doing this. So, [laughter] just, you know, I'm a veteran and really appreciate being included. Um, so sorry, I missed the door talking. Um, but I also wanted to just uh kind of echo what Trusty Kim just said, um, I mentioned earlier about CSBA and going to the um the AI session with Anaheim School District. And when I was thinking more about, you know, this group that we're going to put together, I just want to ensure that we have um, you know, a good mix of educators and experts in AI and community members so that we're hearing all voices because I think um, you know,
213Anaheim really, we can also just kind of borrow from what they've done already. They already have policies. They have AI framework, but rather than recreating, you know, a new system, we could use what's already out there and maybe adjust to what our needs are. >> [cough] >> And then lastly, [clears throat] um I attended the meeting um over the weekend with Assembly Member Diane Papen and City Council member Stacy Jimenez. Um it was nice to get an update on the state and and Auster City, but again the topic that came up most and loudest was ebikes and just like what a problem they are and what a nuisance they are. um there was, you know, a desire from the crowd there at least that the school district do more about ebikes and so I don't
214know if that's something we should be talking about in study session. my opinion that I I'm not going to share right now, but um it's just something that I'm hearing a lot about and I'd love to just like put a you know like we're done like we we've had the discussion, we've made our decisions, this is what we're doing and moving forward. But anyway, >> thanks. Um, so first I wanted to thank you pres uh former president Brooks and former Vice President Trin and former Clerk Kim for your service to the board. Um, I'm looking forward I have to like get all the titles right. I'm looking forward to President Trin and Vice President Kim leading our board for the next year. Um, as we've mentioned at Nauseium today, um, you know, we were able
215to attend the California School Board Association, AEC and Education Conference. Um, you know, because I'm still so new on the board. It was my very first time. Um, and I learned so much, but I really just wanted to say that the number one of my greatest takeaways from the conference was just a really deep sense of thankfulness for our district, um, district personnel, her board. Um, I got to meet and talk to so many different superintendents and schoolboard members all across the state of California and hear just the myriad of things that people are dealing with. Um, I know we're not perfect um and we can always do better, but I just really appreciate that we're fiscally solvent. Thank you, Superintendent Choa and Patrick Gaffne and your team. Um, you know, I also want to
216say thank you to, you know, thank you to Stephanie Fermenti, John Cosmos, CSCA, Spa, you know, our certificated and classified staff continue to get raises despite declining enrollment and despite increasing costs. Um, that's something that, you know, just seeing in other districts, you know, it doesn't go as smoothly as it does for us. And I know there's just a lot of partnership and trust built there. So, want to appreciate everyone's efforts there. Um, and even, you know, with our board, you know, I know we don't always see eye to eye on all issues, but like we're not here trying to backstab each other and like trying to oust one another, or at least I'm not aware of it. Um, but I just wanted to say that I'm really proud, [laughter] really proud to represent um
217the Sanonteo Foster City School District. Um, and I wish everyone a restful and restorative winter break. I hope you're not getting on the planet. [laughter] Um, so just a few additional thoughts I want to share. Um, I I do want to thank outgoing President Brooks for leadership over the past year. Um, really excited to work with our new president, Trusty Trin. Um, beyond that, I actually wanted to also acknowledge the other organizations we've had in our respective cities. So in Santale I want to congratulate our new mayor Lorraine our new deputy mayor Fernandez thanking [snorts] mayor Rob Newsome in foster city I want to thank incoming mayor Risel vice mayor Neerha and then thank Mayor Himenez on that um to echo what we talked about CSBA and I won't reiterate AI points because we talked
218about that at nauseium but I think one of the other themes that came out was a lot of focus on kind of the we already have achievement was one of them um and then wellness and safety and mental health was another piece of And so many ways echoing the work that we're already doing in our district. But with all the exciting things we have happening with this new facilities plan, with all the innovations at community schools, um with the kind of reimagining we're doing and visioning exercises we have, we are I'm hearing personally from more parents in our community and this desire to see the needle move. And I think, you know, in my own things that I've called out, it's been something that's a little bit more front and center in my mind. And
219so as we've done all these long-term investments, the new way we're teaching reading, new way we're teaching math, just really trying to hone in on those data points that we can share to show that in addition to all these exciting announcements, we can show how we're moving needle for students and for learners. And I really appreciated in the earlier presentation um students talking about wanting to have high expectations, wanting to have learning objectives, wanting to really be excited about things that they're learning. And so to the extent that we can also center that in the conversation I think it would be helpful. Um and then lastly I just wanted to say to the students spoke earlier from Ottabon please invite me to be a guest on your future YouTube podcast whatever he ends up doing.
220I just again I'm all constantly amazed by the kinds of students we have at all of our sites and the kinds of different strengths personalities um just the eloquence of students who spoke earlier when they were sharing their stories and moving the boards tears. Um it's just a reminder of the students we serve and just the importance of the work. And lastly, going into the holidays, want to thank all of our staff, thank all of our leadership, our teachers, um support staff, paras, everyone else that we have and our community. And especially, I think when Dr. Robocopa shared that slide with all the community partners. I say it every time. I'm just really amazed by how blessed we are to have so many community partners. Um from large foundations to individual churches who come in
221to help redesign libraries in our schools. It's just this is this is a community initiative to really like to focus on our children's education and so seeing all of our partners come together in the way that they have not just this year but always I think is just again great example of how our district is so blessed and why we take our role here so seriously and so very grateful again to have spent another year on the board with my fellow trustees and appreciate all that we do >> mine is going to be really quick short um yes I want to echo for my fellow trustees, but I also want to thank our um certificated classified staff for all the work that you're doing in our um schools. And I also would like to send
222a special thanks to our [clears throat] district staff who has been amazing in the work that you're doing. Um and just wish everyone a restful holiday season. Um okay. Um yeah, I want to thank um outgoing President Brooks for her leadership and service. And um I also wanted to talk about something that I am a little bit sort of past having to deal with. And so I appreciate that this was brought to my attention, but um that we have students who are eligible for TK, but because of current child care regulations um under the state, they're actually not able to attend a lot of afterchool programs and camps. And that this creates um a lot of difficulty for working parents. And so, um, I emailed, um, following up on a a community member suggestion, I,
223um, emailed Assembly member Diane Hop to, um, voice my support for a change in the regulations that would lower the age from four years and 9 months to four years and zero months. And this would allow um the kids who are in our school district to to access some of those same programs because um you know we've heard that with TK being coming universal that it's actually negatively impacted child care options overall. Um and so I want to kind of flag that for our um our fellow board members. Um, and then I also wanted to say because I I'm really sorry I didn't realize this, but um the new interim assistant principal of Miss Gonzalez at Fiesta Gardens wanted to recognize um and congratulate her for um her new position and um yeah, I just
224wanted to say that I apologize for not being able to recognize her earlier. Um with that, we will move to future meeting dates. um study session January 8th will be a governance um study session and then our regular board meeting is January 22nd and then we will move to item 13. Are there any public comments on closed session items in person? No. Joe, can we check for comments? >> Yes. Uh no public comments, President Trent. >> Okay, thank you. So we will now recess to close session. Thanks very much. and you know that [snorts and clears throat] one's going to get transcribed correctly. Um, okay. Joe, can we reconvene? >> Yeah. [clears throat] >> Sacramento time. >> Have a morning meeting. So, I got to go home and pack. >> Okay. Thanks everyone. Um we
225are back from close closed session reconvening to open session. Um there's nothing to report from close session. I guess we did the evaluation but that was it. Um so can I get motion to adjurnn? >> Motion to adjurnn. >> Second. >> Okay. Thank you. Um all in favor say I. safe travels. >> You