001Evening everyone. Uh it is now 5:31 and I would like to call this meeting to order. If everyone can please join me in the flag salute. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> All right. Welcome to the board study session. Today is um September 9th and I would like to do roll call. Uh, Trustee Hull >> here, >> Trusty Tren >> here, >> Trusty Proctor here, Trusty Kim >> here, >> and I am also here. And can I get a motion to approve tonight's agenda? >> Motion to approve. >> All in favor say I. >> Um, uh, any public statements related to agenda items, please limit statements to three minutes.
002And now we will uh turn this meeting over to our department. >> Yes, ready to go. >> Hello everyone. Um first of all, thank you all of you for um having us here tonight to discuss this program that we are presenting to you. Um my name is Corey Call. I am the chief of police in Foster City and we should introduce ourselves. >> Sure. My name is Ed Barini. I am the chief of police in Satale. >> I'm Kelly O'Keefe. I'm the police technical services administrator for uh Satale Police Department. >> And I'm Mark Lee and I'm a captain here with Foster City PD. >> So we're here today to discuss um the proposed school security camera program um aimed at utilizing existing security cameras at all of the district schools. Um before we get
003into the slides, um we know security cameras, one of the um primary reasons for implementing these cameras is as a deterrent. Um outside of being a deterrent when things do happen, they're commonly used to help us investigate. Uh here we are talking about utilizing these cameras for real time activities uh to help us respond appropriately and efficiently when things are happening as they happen. Uh this will be a joint effort between Sato Police Department and the Foster City Police Department. The goals of the program expedited and efficient emergency service response and this would be from first responders to include police departments, fire departments and medical response. This would help direct uh personnel into the areas in and around school property. also enhance partnerships between law enforcement and school officials uh to include improved coordination to
004achieve positive outcomes during critical incidents. So when something is happening um at a school, it's not potentially it might not just be us who are taking part in responding to this. If time allows, activity allows, we will be reaching out to designated school staff um to help us in our response. Nobody knows these schools um better than the people that work there and the district members who oversee these properties. So, if time and circumstance allows, we will be looking for opportunities to work with school staff. Um at the same time, when we've got to act, we will act uh make our best efforts to respond appropriately. uh timely dissemination of reliable, up-to-date information to first responders, stakeholders, and community members. So, this again, depending on circumstances, um this may not just be aimed at um
005disseminating information to first responders, but also including school staff, uh parents, uh community members who live around the school properties. It's just all based on the circumstance, but we will be looking for opportunities to um inform as many people as possible, especially if um there are threats in and around school properties, prompt identification of threats to students, staff, and coordinated actions to ensure state uh safety. Um so again depending on what if it is a threat situation um informing everybody who is in the vicinity of what that threat is possibly um descriptors anything that would help anybody in the area um understand what to do and what not to do. And um lastly on the goals uh and generally an assurance for all students, school staff and parents, guardians that a plan does exist to
006bring uh services into the scene during an emergency or critical incident as quickly and as efficiently as is possible. Um while it may not be a specific plan, um we can say specifically we do have these tools available to us and the cameras to help us with the best response um to handle whatever situation is happening at the time. Um and we think that's important for people to know we we have this tool and we are building a program and a response around that tool. Uh talking about police access um we talked about that uh community advisement. Um we are looking to the the district to um best determine how to inform the school community of the implementation of this school security camera program um if it is adopted. Um and we will participate however
007you see fit and we will remain both of our agencies will remain available to discuss this program with any school personnel and any community member um during any event that you see appropriate. So we're available as you see fit. talking about how um police will access the real-time video. Uh we will be provided with portal access uh to your your program to access each camera at each school site. U we would simply log in to the portal and select the impacted school and access all the cameras at that school. and Sonteo and Foster City Police Departments will have access to all district schools. So, we will have Satos and Sontate will have Foster City School access as well. Um looking at program cost for the school district, there really aren't many costs associated with this
008upfront, but um looking at the implementation of the program. Uh we will need to figure out um how the response is going to be coordinated. So there may be um wayfinding recommendations coming from both police departments to the district as far as um options to help guide people in and understanding from whoever's looking at the video and how to guide responding personnel into the scene. Um, as we do this, we would collaborate with the school district and the schools. Uh, possibly creating maps, signage, markings, um, looking at terminology, um, anything that will help our responders navigate the school campus. And, um, aside from that, uh, from what I've learned, there are no additional there's no additional equipment, services, licenses required at this time. program cost for law enforcement. Again, minimal when it comes to equipment.
009Uh for us, it might just be monitors or whatever else we feel is needed on our end to put this program into into action. I know Sonteo has a a real time center that this would probably be brought up into. Outside of that then it would be salary costs for us as we um do initial and then regularly scheduled uh training as we um understand and and train people to respond uh throughout the school sites system capability. Regarding the current camera placement, um most schools at this time cameras are focused on entry exit points, uh perimeter locations. Some schools do have some coverage in the interior portions of the schools. And when I say interior, I'm not talking about inside the buildings necessarily. I'm talking about the interior outside spaces within the school site. Um
010[Music] but many schools um do not have much coverage in those interior spaces at this time. Uh the cameras will provide real time precise descriptions before any of um law enforcement, medical, fire personnel arrive. But having the ability to have eyes on whatever the situation is allows us to respond with speed, accuracy, accuracy, and as safely as possible. And I say safely, I speak for the responding units, but also for anybody who's on those school grounds. And then we will continue to adhere to existing practices of maintaining privacy regardless of the technology capabilities. So we would not be utilizing this technology for anything other than the intended purpose which is safe, efficient and effective response. Here's one example of uh this is Fiesta Gardens School. This is an up-to-date map showing camera locations and field
011of view for each camera. Um, some of the fields of view aren't on, but you'll see some cameras have a 360 field of view with the field of view being represented in the light green shading. You'll see the camera on the left side of the building there is actually a field of view be 180 degrees um with the other 180 not being visible. But that is that is how the maps look with the camera locations and that helps us understand what we have to work with. As you can see, most of the cameras are focused on perimeter um locations and entry exit points. So, the agreement between um our police departments and the school district. The template being proposed is a 2018 agreement between the Broward County Sheriff's Office in Florida and the school board
012of Broward County. And they came to this agreement in response and after to the Parkland High School tragedy. Shortly after that incident took place, um they worked together and came up with this signed agreement and they they had a a really good understanding of what they were looking for because while Parkland High did have cameras available that they eventually had access to, there was a significant delay that directly impacted the response into the school. So, it wasn't real time as they thought >> and that's where they think it went wrong. It's because they didn't have the camera live viewed. >> I can't say that it went wrong. It was it was um when they thought they were tracking a suspect and closing in, the person was already gone and there was I I believe a
01316 to 20 minute delay. So, and I've confirmed with the cameras at our our schools, there is a minute delay which justifies the the real time designation when looking at uh access to non-emergency recorded video. Um, I understand further concerns. Um so while we acknowledge there may be instances um not intentional um that video may fall into FUPA we would report these to the school district understanding that um all recordings will remain as school district property and um police would continue with existing process of requesting video for investigative purposes. So, just as we do now, if let's say a vandalism occurs on school property, um we don't just have access to the video. We put in a formal request um asking for that video specifically for this incident and um that would not change. Access
014to these cameras as part of this program would remain um specific to designated reasons as to why we would be requesting that real time access. So the viewing of this real time video. So our accessing the system would be limited to specific circumstances as um described in the agreement. However that final agreement looks um it would be specific to designated emergencies and critical incidents. Uh law enforcement um very important will not intend to or be authorized to view real-time video for general surveillance or for immigration related purposes and designated district personnel. You'll be permitted to access the remote locations from which this real-time video would be accessed by each of our our agencies. So, if you wanted to have somebody come in and take a look at Sabatio's real time center, our dispatch center, anytime
015where we would be accessing this video or any any space where this video would be accessed, you're more than welcome to send in person to examine that site. Uh continuing so our supervisors only supervisors and authorized personnel will decide when real time video may be accessed and I'm talking specific to each of our agencies with the supervisors and personnel when real time video may be accessed and they would then grant permission to trained and designated staff. So, this wouldn't necessarily be available for anybody to view. Um, it wouldn't be available for anybody to say yes, it's authorized go. They would have to be trained. They would have to be designated personnel. And who those people might be that we would have to figure out how that looks. Um, law enforcement personnel accessing real-time video would
016be authorized to provide other law enforcement, fire, medical personnel with relevant information. So, we're responding to an incident on school grounds. Um, Satos taking a look at the cameras. They would be um informing all responding personnel which could be other police officers, deputies, fire department personnel or AMR or whatever medical uh units are responding to the school. Um the sharing of that information would be critical. So anybody who is responding in who is going to directly um have a part in our response to an incident would be provided with relevant information. Uh talking about circumstances that justify our accessing the video. Uh those incidents may include uh when a call is received advising of an emergency or critical incident that's occurring on or near school grounds. There there could be um many examples but could
017include violent intruders, abductions, bomb threats uh or suspicious packages that rise to a certain level, fires on school grounds, anything that that um involves a direct threat where a district school or other district facility notifies law enforcement of an emergency or critical incident occurring on or around district school property. So this is part of the discussion that we would be having is maybe there are other properties associated with the district. My primary focus is on the schools. Um but it would be a discussion to see how we both prioritize this response. when law enforcement or a fire safety agency is notified of an emergency or life-threatening condition on or around school property that requires fire and medical response. So, it might not be a situation that is directly related to police. Maybe it is a
018fire department initiated call where it's a fire on school grounds or it's a a medical issue that rises to a certain level. Um, again, we would have these conversations and when necessary to protect health and safety of district schools, students, personnel, and other individuals near school grounds. And aside from that, then we're looking at uh routine maintenance to verify camera system operability. So, we would be um maybe based on a a scheduled um or random system just checking to make sure that the system is operating. we have full access because we do not want something to happen and then our access isn't working out. So, um frequent checks would be important and then there would be training. Um this would probably be scheduled training or um maybe based on new hires. So, we would work
019that out with the school district, but training would be an ongoing part of this to make sure that we and all of our personnel understand how to interpret the video, guide people in, and for the responding units, how to actually enter the school grounds and respond appropriately. So indemnification just talks about how um the district and law enforcement are our agencies u remain separate um responsible for the actions of our own respective officers, agents and employees under this agreement and each party shall not be deemed agents or servants of the Also a very important piece is the audit capability tied to this program. Um law enforcement access and use of this real-time video from the district security cameras would be subject to audit by district personnel and we may provide district personnel with information regarding
020our access. So if an incident occurs or we are um doing some training with our people and we are accessing real-time video for those purposes um we would be looking at how that reporting to the district might look just to make sure that there is complete transparency as far as why we are acting program and to make sure you understand what we're doing and obviously the audit and reporting terms would be detailed in this agreement. >> Currently, as the um system is set up, when someone access the system, is it some type of notification that we get? >> It's always after the fact. So, both police departments will contact us. Uh Dr. Dr. run I typically feel those calls but it's not real time. >> So they'll call us and say on such and such
021date at such and such time we believe that X activity took place in this part of this school. So we work with our tech department to essentially ceue up the video and then we provide that uh to the police department. But this is different because this is specifically speaking to the potential for real real time or sort of in the moment video access >> right which will if it it's ever accessed we will have notification >> someone will get a ping that oh someone's in the system. >> Yeah and I would you know I'll let our our tech people down the road speak for that but there's always a digital footprint. >> Got it. Okay. and we would work out the terms. Um just looking at possibilities when we have planned um activation such as
022for training there may be notification in advance of that activation. We have had cases where we've had close to real time where we've had situations that San Mato rightway calls and says, you know, a student reported such and we immediately then authorize them to go in and look at the cameras and see, you know, who was the vehicle, where's the child, what's happening. So, as quickly as we get, you know, we immediately share that. >> It's close real time, but it's not real time. But yeah, but as soon as we get a call from them, then we'll say, "Okay, let's let's open up the opportunity to share." >> So that's the >> that's been helpful. Dr. I believe it was one of the examples is of an alleged abduction that happened in front of one
023of our schools. >> Thankfully, at that school, we had pretty decent sort of like ancillary coverage to the streets that lead around the school. So we were able to, you know, have multiple perspectives of like the path of a vehicle or where a vehicle had gone that morning. Um, and you know, it was it's not what this meeting is about, but it was just one example. >> It wasn't real time, but it was pretty close. It was >> No, I think Chief um covered it. I just from a Santo PD perspective, I think that we share the same interest as as Foster City. Uh this is a break glass in case of an emergency type of tool for us. Um we're we're talking about a a potential child abduction. We're talking about an active threat
024on a campus where um we you know where seconds and minutes matter. Um and not only can we direct uh first responders um to an accurate location, your campuses are big and they're foreign to a lot of our staff. Um, I mean some of our our officers who are assigned to the schools know them pretty well, but if we were to direct just a a regular police officer to a cafeteria or a gymnasium or a particular classroom, they'd have a hard time finding that. So, uh, being able to provide direction to to get them to the threat as soon as possible is important to us. In addition to that, we're all familiar with the big five. And when we're talking about, you know, a lockdown, a shelter in place, an evacuation, and making those decisions,
025we think we'll be we'll be able to make much more well-informed decisions in a timely manner. And should we direct uh an evacuation, um you know, no drill is is uh a comprehensive evacuation drill because you you can't predict what the scenario will be, and we want to make sure that we're not having people evacuate towards a threat. So, this would provide us with the ability to to um direct them to evacuate in a in a a safe manner. And then finally, I think Chief Call cover covered um u most of it, but having been unfortunately I've been part of a couple active shooters in the county um active shooter incidents and identifying the threat can be a challenging deal. Uh and you don't know whether it's just one or whether there's multiple threats. and
026um and it provides for some tense, prolonged moments and some some frightening moments. And we're hoping that um this would allow us to be able to um clearly and quickly identify those threats and um and and make sure that we're not missing or overlooking an additional threat or misidentifying a threat that would put our our kids at risk. >> Do you have access to the high school um live feeds already? >> So, kudos to your district. Uh your cameras are awesome. uh and your investment has been uh is is a very valuable one even after the fact. Um the high schools aren't there yet. Um so uh we're hopeful that as the high schools um uh engage in a more robust investment in um cameras that we'll we'll we'll reach out to them in the
027same manner. But right now uh to be honest there their cameras wouldn't be of a a huge value to us because they just don't have the system that you have right now >> or the coverage for that matter. Pri prior to our implementation of Vicata systemwide, we had numerous different types of cameras that had, you know, very limited capacity. Uh the clarity of the video was I mean bad to the point of not being able to see anything. >> Also, just aging equipment that just kind of knocked it out of service. And so, um, but even in in our district now, not every school is the same. So, there are some schools with as few as I think one has maybe nine cameras total. Some of our middle schools, they have 27 C. So, just
028even with the improvement, every school is sort of unto itself. Um, and you know, the counter coverage is different depending on the type of school that we have. And um recently I know we um updated each of our school sites um security plans that um we have included uh with our district. I would like to see our district allow the department to kind of look at those in the event that there is a need to uh for them to access um any schools or the emergencies what the protocols would be. they would understand what our protocols are so that they can help maybe I don't know facilitate you know critiquing how we can make be at the most efficient um you know possible uh during these incidents if hopefully none occur but we should at
029least make sure that there's no conflicts with what we currently have in place um and if there's anything we can do better we should be able to um identify what they are and figure out how to implement it. >> And we have monthly coordination meetings with both San Mateo PD and Foster City PD. Dr. Adia helps facilitate those meetings. So, we'll definitely put it on her plate to work that sort of agenda item into those meetings. So, um it would surprise me if they haven't already gone through our, you know, to some extent, but every year we're updating them. So, maybe a summary of some of those changes. And then I have um Susie who's chomping at the bit right behind me. >> He's whispering public information. They're online. >> Yeah. Yeah. Susie's over there.
030>> Just to say that um I'm glad that you're familiar with our big five as the county supports that. And um Dr. Heredia knows that we also have a district uhwide safety team and we'll certainly invite everyone to join that. um an occasion as well to see how we can best support each other in keeping students and staff safe. >> Thank you. >> Are you guys Somebody's phone is blowing up. >> Are you guys able to share um you mentioned um Chief Barbini, you mentioned you've been involved in a few things. Are you able to share like a reall life situation where you had live camera like access that where it helped you in something? >> I I can share you two instances that I've personally been involved in where I wish I had live
031camera access. So I was the police chief in San Bruno during the YouTube active shooter. >> Um large campus, multiple buildings. Um >> we uh several challenges where cameras would have helped. Where on the campus is the threat? uh cameras would have helped that because uh we're receiving phone calls where people are trying to um describe where to go to a dispatcher who's then relaying that to a a police officer. That can be challenging. Um the description of the threat, we're getting multiple descriptions. We even got some people were claiming it was a male, some people were claiming it was a female. Um you know, what type of weapon, all that type of thing. Was there only one? Uh those were things that it took us hours to um figure out. and the time is
032the time is inconvenient. My bigger concern is that that's a pretty uh nerve-wracking couple hours because we don't know if there's another threat out there. We don't know if there are people at risk and we're talking and that that what that didn't involve children. And um in the same capacity when I was up in San Bruno, we had an active shooter at the San Teran ball and it was the same type of thing where we're receiving reports via telephone where we um we have resources going several different places um in and doing the we're doing the best we can because we have limited information. So in both of those instances, um I think you know, knock on wood, they both worked out fairly well. But I think that um we would have been able to
033be much more efficient. Um and the the bigger the not the bigger issue, but an additional component to that is the messaging to those that are affected by the incident. We're talking one was a shopping mall, the other was a large um uh tech company campus. Um we didn't really know what to tell people, right? We're telling them what we're we're we're we're trying to provide the best direction that we possibly can, but we're not 100% sure that that's the best direction because we're just um working with the information that we have. Should and and it took us um uh YouTube had a great camera system. Took us about an hour or two to kind of get in there and to be able to to to use to leverage that camera system. Um but we
034all know that these these these types of incidents an hour or two and they're over. Um so those are um a couple instance where I wish that I would have had u uh the real time um access to those. I I can also speak. I was actually on the ground. I was part of the SWAT team for both and there was nothing more infuriating than not having the information that we need. And I was uh the leazison with San Francisco SWAT. Um and they were constantly asking me tell us what we're looking for. And I'm like I don't know what we're looking for. So just expect the intruder to be there. And even within our own teams were like do you really think the person's here? Are they not here? But we have a responsibility
035to clear the entire model. And with that being said, while we weren't breaking things, San Francisco's like our policy is to go into every store. So they were shattering the glass doors on every single business. And I I was like, "Wow, if we had cameras just to direct us or even give us like a description of something, we'd have something better." And uh fortunately, unfortunately, I'm also one of our active shooter instructors. So as the chiefs mentioned, these a lot of these majority of the incidents occur within less than five minutes. So, if we have that information and we can get that out to us and not only the public, it'll help direct our response so much faster and and get us to where we need to be. So, um a really good perspective from
036the command staff level to us on the ground when we're, you know, asking dispatch or rec. It's just it's madness. But with this capability and having that second set of eyes, that's actionable verifiable intelligence, it would be incredible to have. and um both YouTube and uh town frame we were in every single building just so we can tell the employees we checked everything but I think it could have been fixed >> and I think from a real time perspective it's probably on a smaller scale but in South San Francisco they had a um an active shooter in a neighborhood um out in the out in the street and um that person was lying in weight waiting for officers hiding behind a a car and officers were approaching and we had a a real time camera
037capability there and we told the officers stop >> because they were walking into what would have essentially been an ambush and in that um in that instance the the the camera saved um at least somebody being badly injured if not if not killed. So there's nothing um you know right now we have great capab and and again I I'm kudos to your staff for recognizing the the value of investing in a in a great camera system because it is a it's a it's a super investigative tool. if we have to investigate a serious crime on campus, whether it's during school hours or after hours or whatever it is, um there's no better friend to us than um than these types of cameras because it's a starting point. Otherwise, we're we're just um we're we're blind
038and we have nowhere to start. But um the one area that we could leverage better u both in um in our schools and in a lot in our in our government buildings and in um some other um critical infrastructure sites throughout our cities is that real-time access because it it is you you're not going to need it until you need it. It is um amazing especially during a major incident where there are multiple um people calling in what's happening the differing information that is being reported as far as who the suspect or suspects are. Um when when the recording people are stressed and under pressure and fearing for their own safety and the safety of others um that information being reported to us varies sometimes drastically. So whereas if we have access to cameras and
039we can potentially put our own eyes on the situation and identify the involved people, that is the best case scenario. >> Um I wanted to ask a question. I was looking at the um Broward County agreement um that you attached to the documents. Um it looked like the agreement lasted only from 2019 to 2022. So it expired in 2022. Um so I guess my questions to you two would be you know what time frame are we looking at um on our end and why now are are we looking at this you know why we looking at this in 2019 you know >> I can jump in so I think there's some value in having a limited term on an agreement um because we can come back and reevaluate whether or not it's working and how
040can we make it better if we just sign an agreement that um with an indeterminate um uh term it just kind of sits and and we don't uh have the opportunity to to improve. We have we're all busy and we have other things going on. And the answer to your second question, why now is because you have the capability now that you you you didn't have before. The camera system that you have set up is a is an extremely valuable tool. It just didn't exist in 2018 2019. As as the superintendent mentioned, um the technology at that point wasn't at all what it is today. >> And I want to add to that. Um I I don't remember experiencing um the threats that we currently are experiencing schools. We have a lot of um active
041shooter in incidences, a lot of um yeah crime that's happening as physically harming people. So I don't think we have had to worry about or I don't think it was at the top of our priority list in past times as it is in these current times. Am I happy? I mean, do you mean our district or just >> Oh, no. All over the world. Like in the United States. >> So, in the United States, it's a problem in the United States. We uh have also had some scary moments in our district. So, I in in my opinion, I heir on the side of um safety versus, you know, and being proactive versus reactive. So, in my opinion, it's safety first. So, >> absolutely. And you know I think we can all say that you know
042safe everyone here we all care about the safety of our kids and you know our district. And I guess for me the issue is you know it's more of a matter of you know like I said why you know why now? And then the the second one is really you know when I'm looking at these um you know these points right the circumstances justifying you know I would say all of them I'm you know I completely understand and I think they make a lot of sense. The one that I think for me, if I'm being honest, causes a little bit of discomfort is, you know, the second bullet on the circumstances justifying at this video continued. It says, "When necessary protect the health and safety of district, school students, personnel, other individuals on or near
043school grounds." That's very vague, right? When necessary for health and safety, that could be arguably any time. And you know, I was reading this and I agree with the idea of not having that general surveillance aspect, but it's like, well, when you have a clause like when necessary to protect the health and safety, that seems very broad to me. Um, and so, you know, I think, you know, obviously we don't want anything happening to any of our kids, and we don't want that on any of our hands. Um but I think also for me I just wanted to make sure that you know when you're being able to access students and kids and minors at any time at any place within the schools how do we know right when it is going to be general
044surveillance versus you know you know when we have something as big language as >> well wouldn't the school have to activate you guys first for an emergency purpose you guys >> well this agreement is to have real time any time it's not to for us to give permission which is what it is now >> so we would have access to the portal provided by the district. So if something is happening, we would have immediate access to that to those cameras. >> Right. However, you would you wouldn't have the authority to access it unless an emergency was triggered >> is my what I'm >> I mean they they do have access. However, what has >> the agreement we would have circumstances and probably a very narrow scope that we would work within to start. >> Okay.
045would which would be only for training purposes is is my understanding unless there's a an emergency activated. >> Exactly. Emergencies, critical incidents, anything that rises to a certain level >> combined with training system function checks. Um but we understand and this is this is a starting point. This is exactly what we expect to happen discussions. We're not saying this is how we want it. Um, so we want to work with you to come up with the agreement that we can both work with. Um, and we understand that we may be starting with a very narrow scope and if there are adjustments, we would make them as we go and as we have further discussions. >> I think it would be fair to mention we did talk about this a few years ago, you and I.
046So it's not it didn't just start now. It's just I just >> I want to give you credit. >> We'd be we'd be comfortable with more specificity if that's And then the the other component to that is I think the the audit capability is important. Um so the school has complete oversight over when and who um has accessed um the uh the the portal. So if there is a problem or there's some uh somebody's doing something that they not they're not supposed to be doing, there is some accountability there. Uh we and we want that accountability. Yes. >> Um so I think that's where um we're coming from. I will tell you the training component for me um is um not super uh critical in my mind, but I don't come from your lens. But
047um I will tell you that the the training that we're going to do regarding active threats or or active um uh shooter, those types of trainings on campus are going to be when school is not in session. So it's not going to be when there are children present. Um but we may want to utilize those cameras so we can um simulate, hey, this is what we're seeing. this is where the threat is. So I think that's in my mind that's where that training component comes in. >> And when talking about being specific, the more specific understanding we can't account for every situation. So there does need to be I think we believe some room to operate that can't be specified in an agreement. However, um being as specific as possible only helps us and you
048because we don't want to make a mistake. And while we want this program to be implemented for safety, which is above everything, we want to maintain trust at the same time. That is very important. So being as specific as possible, I think is a benefit of both just while keeping in mind as they both mentioned the it's very difficult when people are panicking and trying to provide us information, right? So if a caller, a teacher or someone's like there's someone on campus with a with something in their hand and if it doesn't meet like well they're not actively shooting or they're not we can't go. So that little wiggle room and again we want to be specific because it's helps our officers actually you know so um but just understand >> the the there is
049a lot of issues when it comes to communication from the public to us. >> Absolutely. Yeah. Yeah, I think for me it's just, you know, like you said, I'm glad this is just kind of a work in progress. We're not agreeing on it right now, but I think just how open to interpretation that's that particular statement is does personally make me uncomfortable. I also wanted to ask kind of in that same vein and I don't know if this is even possible, but I was wondering if we could request if I could request to remove the Fiesta Gardens map. >> Yes. >> Um I think this for me it demonstrates a campus's vulnerabilities. So, I'd like to ask it for it to be stricken from the presentation, from any attachments um going forward. I just I
050think that just opens up the gardens for um it's a it's a map with exactly where all the spots are. >> Thank you for bringing that up. >> Um we've we've heard a lot of discussion of the pros. I think we can all understand what the pros are. I'm wondering if you have anything to say about potential cons. >> Yeah, the the the primary con for me would be misuse um would be misuse of the of the program or or um uh uh not um abiding by the uh agreement. Um and um that's where the accountability piece comes in. I think the uh protection there is the audit capability that is available to the district and so you do have complete oversight. So if there is a if there is a a con it's in
051my mind it's it's that um but it also comes with an accountability piece where we would be held accountable um for any u anything that was done in error. Uh, I do think um that I think that there I'm kind of excited about this from a relationship perspective because I think that um it would it gives us a reason to get together more frequently and talk about hey did we have to did we have to employ this program? Um if so, was it appropriate? Was it not? Could things have been done differently? I think those are productive conversations. I will tell you that from a police chief's perspective, I hope that I never have to employ this program. This is my worst nightmare. I mean, it absolutely is my worst nightmare when I come to
052work every day. Um, so while we're here and we think and we think it's of of value, this isn't something that we're excited to use. This is like I mentioned before, a break glass in case of an emergency scenario for us. >> So the I mean maybe this is a question for our tech staff. Um, but in terms of the credentials, is this like um like each individual person who has access would have their own credentials? Yeah, I mean, so I can speak to that. I'm very familiar with the FCRA product. Um, that being said, I don't know what your exact contract is. It should be individual credentials. >> I would need that um from my people to be sus compliant, which is um what we're bound to uh being criminal justice organization. So, everyone
053would have their individual credentials. So, you would be tracking the audit by a name. Um, and then just to speak to the audit too, if the audit is similar to the verata products that I've seen, it's real time in that the second I access it, I can't get out real quick and it's not going to have my name on there. It's going to be on there. There's no form of notification to say PD's accessed this alarm for Cottis and Conte. They may be able to make that happen. they they've made some other things happen for us um that we've needed, but it is real time in that it's happening the instant I open the video. >> So, Superintendent Ultroa just um confirmed that it'll be a digital footprint. >> No, I understand that. My question
054was more is it like one credential from >> Oh, no. No. We I wouldn't feel comfortable with that. I I need it to be associated to the employee. I have my own office that I have to to run. So if the department comes back um school district comes back and says I need to know exactly why you access this. I cannot have it be a universal code and I I don't think that would work for you all either. >> It is Go ahead. >> I mean it so use I mean yeah obviously like misuse is is one um potential down downside. I'm wondering if you can think of any other downsides to having this or if that's >> So you're talking about cons and I won't say that it's a con necessarily but I think
055it depends on how you kind of classify it but um more of a concern maybe would be perceptions attached to a program like this >> and um this would have to be something that we address on the front end um before this is probably even deployed um and that has to do with communication to everybody involved. And this is where we say that we would remain available to discuss this and present to whatever groups, you know, during whatever functions you might ask us to join in because we do want there to be complete transparency and trust tied to this program involving the police department. So, we do understand there will be concerns by some people and we would like the opportunity to um have those conversations to address that. >> I'm glad you brought that
056up. Um, I think for me when I look at the Broward County agreement, right? It happened after the the Parkland tragedy. So, families and communities and school boards are all going to greenlight everything, right? And, you know, it's it's different. We're we are not Florida. We the Bay Area. And so, there's a lot of, you know, different opinions around police and safety and, you know, privacy. And so, I think, you know, starting that conversation early and getting a sense of what, you know, the community backing would be really would be really helpful. Um, I wanted to know are there similar kind of things going on in, you know, maybe not necessarily even in our county, but the greater Bay Area that you're aware of, like other districts having similar agreements with their police staff? >>
057Not locally. I don't know. Not that I know. >> I um I would say not not that we're aware of, but they're also, again, I'm going to compliment your district. Um, I don't know that the the investment in safety um via video camera has been made by as by uh a lot of districts as as you guys have that the investment that's been made here. So, there may not be the opportunity yet for those u uh those other districts to to engage in these types of agreements. But, um this just this is a a valuable opportunity because of the investment you've already made in the safety of your campus. Yeah, I I just don't know if the technology is even available in other counties, right? Like to have Ricotta in our backyard and to maybe
058be able to access it just by a portal or a link is incredible. But, you know, to your first question, I think as Allison and Jean and I'm sure you guys, our kids go to the school. So to be proactive but also clearly give uh or um limit access to very specific circumstances is very helpful to me as a parent. You know I haven't had the discussion with my wife and you know was are you guys being big brother? Are you guys >> want to read the kids and we're like no this is you know we have we have AOPR cameras. Nobody has time to just sit there and watch. >> Yeah. And in per our agreement and policies, you are not allowed to do that. These are as as chief barber said, this is
059in the worst emergency possible which would be our worst day in the school district as parents, right? I think it's also important for the public to understand the the finite definitions because on the counter of that um working in dispatch and starting the real-time information center I've had people with an expectation of surveillance and I I I can't offer you that. I can't offer that as a program. And when we're talking about concerns, my other concern would be we don't access it and someone then asks, "Well, why didn't you?" because I've told all my dispatchers or whoever has access this is this is critical incidents only. Something happens something happens to a child and someone gets upset because we didn't access it based on the information we're given. So um defining that and communicating to
060the community is not only important for you but it's also important for us to be successful in this too. >> Absolutely. Um I had so there was a couple comments that you made that one I would like to know is um you mentioned our campuses are big and you don't everybody doesn't know all of our campuses. I'd be more interested to make sure that you guys are spending enough time like getting to know like the physicality of the campuses and that when you get there your officers know where things are um like in real presence rather than on video. So, I mean, I don't know if that's part of the training that you guys are doing, but if there's a way to get um more offices on officers on campus um for training purposes, so
061that if something terrible happened, they know where's the NPR, where's the library, where's the cafeteria, whatever. >> Yeah. I think what what's meant by that is, hey, a the more our officers are on campus, the better for us. We love that. Uh we love Thank you for the Thank you for the invitation. >> Not during school. >> We love that. We do have mobs for you. >> So the so the reality is is when we do have an active shooter, active threat incident. Um and I'll go back to the the experiences that I've had. We have a couple hundred police officers respond. Um it's it's not feasible for all of those. We're going to have officers from multiple cities. We're going to have officers from multiple jurisdictions. We're going to have multiple disciplines, police, fire,
062medical. It's not feasible for everybody to know or be familiar with that campus. If an officer is, if that's their particular beat, they're generally going to be familiar with where the cafeteria is, where the gym is, where the schoolyard is. If you go to tell them to go to classroom A or classroom 12, they're probably going to have to figure that out. Um, so that's what we're talking about is all of the incidents that we're describing here are going to involve mutual aid. Uh, our county can't um cannot respond to an incident like this without mutual aid. We no agency in the in the county is big enough to do that. So we would be directing personnel in from multiple agencies and multiple disciplines and that's what we're talking about when we're providing orientation or
063how to respond >> and that's where I believe our um standard operating procedures and emergencies will benefit this relationship um is if we are able to coordinate with our um staff at each site because each site has their own designated plan because each school site is different and each of them have a designated personnel who um can activate in any event is necessary. Um and then that's when I believe the department if should they need to access they would have a point of contact to be able to facilitate whatever emergency um protocols that need to be put in place. We have those um manuals and we have those already in place. So, that's going to be critical for the departments to um identify what that information is, how to get to it, and how to
064activate it right away. >> I'll speak really briefly, Alison. I've been waiting for 20 20 23 years for someone to say that. Uh as an instructor, I my number one training out of the year is to be at the schools and it's so hard because the school is always in session. We don't want to interrupt school. um the weekends people are on vacation. So unfortunately I don't know how Samato is but we don't want the first time an officer to set on set foot on campus is that time especially Bowage where you know it's 1970s these weird round rooms >> change it now >> I'll be and I'll be very honest you know some principles were very open to having us on campus some were like I don't know we can do that it's a
065really touchy subject so if we are granted that opportunity where we have dates We can preschedule times for our officers to be on schools to learn about gate codes, which some of the gates don't even work. There's no batteries in the doors. >> Um, egress entrances, how to work the cameras because I'll give an example like we've had a a bomb threat outage. There was a a suspicious package and the principal came to our command post and we're trying to coordinate a route through the school and I'm there and I understand the school and our officer like I all these doors look the same. I've never been here and our principal is trying to communicate who has I don't know where the keys are. So if we can coordinate a a mutual training I know
066Sam does a really good one at different high schools like Sequoia and whatnot to get your personnel with us. It would only improve, you know, that that collaboration and teamwork amongst our county. But it's so difficult to get the schools and I understand the >> the difficulty >> not in uniform. >> I do want to clarify. I want to be really clear that I don't want a bunch of police officers on campus like >> ever really honestly because I think it should be in worst case scenario only. But I do want as a mom and as a schoolboard member, I want to know that you all know the schools that my kids go to and that all of our district school kids go to and that you know if something bad happens, I know how
067to get to the library. I know how to if someone says somebody a bad guy's in the gym, I want to know that you all know how to get to the gym. Um, and I don't think that that requires live video feed. That's just getting to know our campuses. And that that leads me just to my second question. As a mom, I want to know that the the good guys that are going to get the bad guys are not sitting at a computer watching it on on screen. I want to know that you guys are on campus ready to keep our kids safe and that maybe there's someone in the office that's doing that. So, >> I can speak to that. So, we have real-time information center. I have a dispatch center. This is where
068I envision this lives. Um, and that's because these are the people that are best first with the technology. They are quick as can be uh when needed. A lot of them are mothers. A lot of them are fathers. Like I I think when these types of incidents happen, dispatchers, real-time operators, they are in tuned to technology. it would rarely be an officer in our circumstance that would be monitoring the the videos unless it's a light duty officer who was never going to go out there anyway. So, >> and then just one point to the the orientation of responding officers. Um, again, we're going to have officers who have never been to that campus respond if there's a critical incident. So, that that's one area. The other is is they may know where the library is
069or may they may know where the gym is, but our the the information we learn from the cameras may tell them that the way you normally go to the library or the the way you normally go to the gym is no longer a safe route. You have to find a different route. So they wouldn't they would not know that otherwise. So it provides them with hey what's what is the safest way and what's the quickest way to um address the threat. And similarly, if we're communicating with our school or our public, our parents, is what is the safest way to to remove the kids from that threat? Is it the way they would they would normally leave campus or are they going to have to take an alternative route? And that's that's the orientation piece
070that I think provides a lot of value with the with the real time cameras. And I think it's also important to mention just working in a comm center um for the last 10 years when there's an active incident, especially in public or at a mall, the 911 center is inundated with callers who really don't have information. Um so they're trying to jam through as many phone calls as they can. Sometimes there's two dispatchers on staff taking every call. They've been trained if you get a first first person point of view, of course you're going to keep that person on the phone. But most of what we're getting is sounds like it's in the library. It sounds like it's um on the first floor. It sounds like it's in this classroom. So we're working off sound
071off information and I'm giving that to to the field personnel who are then lost. If I can say, okay, they're saying it sounds like in the library. Check the library. No, not in the library. >> That's huge, right? um because we're not always getting good information and and we're just not able to triage the calls quickly enough to get the caller who does have the good information. >> I just want to interject. So I went to your center and I took a tour and I got to see Thank you for the tour um with Tracy Anga and I got to see like where it is the like all the computers. It was pretty interesting. I do think that it's our collaboration with drug law enforcement. We meet also with fire monthly and our admin and
072we talk about things. We have been able to build the trust and to when there are you know elevated situations sometimes there we consider them emergencies we have been able to share uh access to our cameras and then we've shut it off and I think that having a very specific agreement that kind of outlines what the criteria will be for you and who's has access would be really helpful. Um, and I can tell you personally, I worked at a high school district. We didn't have the sophisticated cameras because we couldn't afford them. And we did have a student killed in friendly school. And had we, you know, we were on lockdown for probably seven, eight hours because we didn't know where and we had a student that was, you know, killed in front of the
073school. And it was a big deal. it was very um difficult to respond to and law enforcement didn't know what to do and so it was just so we have this valuable tool right and I think if we can navigate a a very specific agreement it could be helpful in an emergency I do also wonder about the higher level like federal government coming in and wanting to to like do something so that's the piece that I wonder about like what would that that make sure that that I know that that's in there that you put not immigration but I think that that would be really important to specify >> in great detail >> those are things we help >> and we consider your records so I'm not taking any third party requests for your records
074at all >> and immigration and um federal authorities is just a triple layer that we have policies on on top of that so >> even they're local >> even know other local agencies. They're not our records, so we wouldn't be able to share them with another >> Absolutely. I mean, we're we're very bound to the public records act. I would not even want to open that. I would refer them straight to this. >> I mean, and you I mean, there's no um like student information or any kind of personnel information that you guys would have anyway. I mean, you guys are literally responding to circumstances, not >> to people um specifically. So, >> right. This is a tool. Yeah, >> it's exactly that that we were are looking to utilize in the right way for
075the right reasons. Understanding that we all have been through sometimes the schools and the police and the impacts of um a misstep with the use of this type of program which we want a part of. One of the um many paths that the school board in a study session can take is to for members of the board to express a preference towards um the tempo that a change might happen in things you want us to consider. Um research you want us to do um establishment of a subcommittee to focus more intently. on one or more aspect of the sort of the bigger picture. Um I can tell you that Dr. Aelia, myself, Joe CM, Susie, the staff that really works, Dr. Rubocava, Ryan on this type of thing, we haven't touched that the proposal, we
076haven't made any recommendations to it. And um speaking as a practitioner, we would have a lot of different components that we would work on um to be able to provide some of the members of the board have asked, where else is this in place? What's the sort of criteria in place there? What does that access look like? Um we as you know we have two lawyers on our board but we also utilize uh legal counsel who would want to look at any agreement on any uh you know on any particular topic and give advisement on what kind of language we use and any agreement we haven't been so we're really sort of at the beginning of that part of the process. Um, and so for each member of the board in a setting like this,
077I think one of the positives of having this meeting is being able to hear directly from our two chiefs and and their perspective and really give them an opportunity to express the for them the perspective on why this is important, but also for all of you to have an opportunity to ask them questions because this is really specific to their career field. And for us it's it's an aspect of education but it's not what we do 24 hours a day. Um and having said that uh through the course of the you know the question and answer and the discussion that happens um over the next hour or so um at the end of the meeting we won't be taking any votes or approving anything but it's just we're going to be listening as staff to
078some of those preferences from the board. Um and then as you know we have meetings coming up you know once a month heading out and we can can follow up on any um or direction that um that's expressed to us. I think one thing that I'd be interested in hearing um about more is you know we have 22 different campuses a lot you know the schools are not the same right a lot of them have sort of their own unique character and um student body um family makeup in terms of the demographics and and so I I would like to understand both um if there is a way to sort of gather feedback from site level staff. >> Um not just administration but like teachers um the people and potentially students, right? Like how how
079would students feel about this? Um they're, you know, they're the ones who we are obstensively trying to protect for the most part, right? I mean also obviously staff also but like the the focus here has been a lot on you know the the safety of the people who are on campus. So, um I would just like to I would also like to hear just more if we can find out more of I mean it doesn't necessarily need to be like a formal survey but just to understand what is the general feeling about this. Um there you know to me civil civil liberties are are very important. Um, I'm not casting any espersions on any of of our police departments, but I think there is, uh, you know, you you all were at the the meetings
080yesterday, and I think that there is a very real fear in um the community about um like immigration enforcement. We we know that they um don't always follow the law. So um I just I want to understand you know as we evaluate this um proposal but you know from all sides like what are the things that we need to be thinking about that we may not you know all have thought about today at this meeting or you know leading up to the meeting. So I just wanted I think I would like a more complete picture of what um the sort of pros and cons are. I second what um trusty said. I also want to bounce off also what Trusty Proctor was saying like as a mom and as a parent and you know I
081I wonder is there a way that we could create you know an agreement right like during breaks during summer you know that we allow our schools open for training like you know a practice round right for hey let's let's navigate this unknown campus together right and you know eventually maybe over over time being able to hit all 22 campuses right and and I I understand that not everyone who can come to the site at that moment if there something if something were to happen would not necessarily be the ones who are trained but just that practice of like navigating a weird new space right um and you know I I don't know if that's something that we can look into as well like a potential partnership so that we would open our campuses when students
082are not in session um to to better prepare >> everybody. So, my colleagues know I've been uncharacteristically quiet this meeting just trying to process. Um, >> did notice. >> Yeah, we did. I was like, why is he not asking questions? >> I'm not saving up for any, you know, final attack. Um, >> be clear. No, I I think this is a first off, I just want to thank Chief Bar and Chief Call for being here, not just here today, but here, but this yesterday and a lot of other meetings we've had. Um just having the kind of relationships we have both departments having the kind of trust and you know I would say even friendships that we built with folks in department has been very transformative for us when we approach these issues. Having said
083that as you can tell by the tone of the questions we do have a lot of concerns and also those extend to our parents and the communities that we serve. I wanted to echo what Trusty Trin said. Actually even what Tristy um Proctor and Trusty Ho said. I do think the the live drills is something that I was asked about unfortunately two weeks ago after we heard about the news coming out of Minnesota and there has been you know we always know we do we run the drills we have the lockdowns we prepare for fires emergencies now unfortunately things like this but at the same time a lot of parents had that concern of but when things actually blow up as Captain Lee was talking about what really happens like you may have access to
084cameras will take 20 minutes to get online and how is that actually going to look and so putting folks at ease at the same time being mindful of the fact that if you had a SWAT team running through some of these campuses in this climate that would automatically set that community into panic and so finding that balance and figuring out the right way to do that and I think that's what it really comes down to. It's tough to evaluate the proposal because as Trusty Hill pointed out we don't know what the triggers we don't know the specific language that would grant access. I think there's some that are black and white where we everyone in the room would be in agreement. There's others that are much more tricky. So as we get into nuance and
085details even to the technical aspect knowing whether or not there's going to be logs how that's going to be accessed whether or not that's being shared daily monthly annually whether or not the board will have access to that type of information or the public will have access to that type of information what level of identifying information will be there if we're given a bunch of people's you know nine-digit numbers that means nothing to us I don't know if that was Captain Lee I don't know if that was someone stalking their you know ex's child and so trying to figure out the right balance there understanding sensitivities I think it's something we'll have to work down the line and I think a lot of it will come down to that kind of specific language as we're
086moving forward. I think the other thing when trustee ho was talking about longevity of the agreement. I don't know if this was built into the brow one. So, so my request to the team and we've asked this in several different ways is to find more precedence especially in the last two years. One because the climate has changed. Two because the technology has changed dramatically. And so knowing that it'd be helpful to have and not just with school districts because I do believe I mean ideally school districts because there's a lot of sensitivity specifically for a bunch other considerations but whether you have it with other government buildings. So if you have other type of partnerships where you have access to college campuses anything like that I think would be helpful just to kind of see
087the type of language that's in there. One thing that came to mind for me specifically is whether or not the school district can uninerie deny access because one thing I will say I have a tremendous amount of respect and trust for chief arborini for chief call but as we see for example at our county level leadership changes culture changes and we don't want to have a standing agreement that keeps that door open if the people behind the controls aren't people that we have the same level of trust and respect for. And so having some ability to revoke access if it comes down to it or suspend access is something that I'd be concerned about seeing. Um and then one thing I will say down the line, I think this also came up in our meetings
088yesterday. For a lot of individual civilians, they don't know the difference between the two police departments. They don't know whether someone's coming from the county. I will say from my own experience, I used to work at a a community college in Los Angeles and we had an incident, thankfully not a shooter, but another type of security incident. And at one point I was supposed to address the press and I had the FBI with me, LA County with me, LAPD with me. I was working on the staff and I had no idea who was in charge there. I was being told different things by different law enforcement agencies about who was actually running the response. And so in that type of climate, it's confusing. And I think as we alluded to earlier, we know that there
089are rules about what the federal government can and can't access with local departments. Most of us here don't trust that in this climate they will necessarily adhere to or respect those rules. and knowing there's not much you could do in that case to particularly stop them if that were to happen. We just want to figure out what our options are because if we announce and I think Trusty Tren's uh recommendation to go campus by campus is very on point here. If they hear that law enforcement's access to our cameras and obviously we're talking about a narrow set of circumstances, the worst case scenario like Captain Lee said it's going to create a certain panic in certain climates about what that really means, how that's going to be used. To be frank, there will be many
090parents who assume abuse will be taking place just off the bat. And so to the extent, not that necessarily both chiefs would have to be at 22 meetings, but that we have representatives there to kind of make it very clear the protections we built in as a district, the types of incidents that would trigger this and wouldn't, I think would be helpful. And I think to Trusty Trin's point, we're going to get a wide variety of responses. I think there's a lot of decisions that we make as a board or as leadership in the district. I believe this is one that we're going to have to try carefully on. Having said that, I think you know we all know that this can happen any moment. This is not something that we can spend three years
091working on. This is something that we understand is timesensitive and we would hate for that next incident to happen while we're in the process of trying to roll this out. And so I think trying to strike that balance in the language, in the timing, in the roll out is something that again not much to respond to here. This is a preliminary conversation. But I do want to say because of the relationship that we build, because of the harsh reality of the threat that we face, and because of the fact that all five of us here are parents of students who come up in this district, we very much understand the situations that where this would be called upon where it would be necessary. But I think that without addressing those other issues and I know
092I think Chief Ki did a really great job of kind of articulating that you're fully aware of what those issues are. And I think trying to find that specific language and hopefully we can find that through some of the other precedents or the partnerships out there. I think it'll help us not only to feel comfortable with this, but also to get our community and others on board. But I just think it's a very complex climate right now with that balance between both the threat of the worst case scenario being very top of mind and also fear of law enforcement being very top of mind at the same time. It's just a very delicate tight rope we're trying to walk. And I think again I appreciate that everyone here came in I think acknowledging that reality
093um very hyper aware of that reality. And I think the board is trying to figure out how to move forward in a correct way that would address those while also again helping us to prepare to have the best response if the worst case scenario would have happened. That's why they make me wait till the end because I have a lot of words. I did have a question though specifically given the example I had um with the FBI and LAPD and the county. I guess what what does coordination look like now if something were to happen on our campus like to the extent that say something happened at outage to what extent is Sanio PD looped in to what extent is a county looped in to what extent is any other agency looped in how does
094that kind of crisis response look now in terms of establishing chain of command establishing who's running that site who's running the response because I'm curious it sounds like Samonteo is further along in terms of having the technology to run a command post like that is it run out of Samonteo even if it's a foster city incident or what does that look like currently in terms of coordination? >> Yeah. No, it could be run on either. We we both have our own, you know, capabilities and they have more resources than we do, but we don't need all the resources to have a command post. >> Um, and the reality is all of our officers are trained to respond where they're needed, whether it's in our city or in Sonteo. Um, we have certain understandings that we
095all come in with. So, if we were to go into a Sanato school, we would be receiving directions and they may send Sanato units in as primary. Really, it depends on who gets there first. >> Yeah. Depending on the situation, whoever's there, they go, especially if there's a a threat on campus. >> Yeah. I'll just add that um from a from a incident management perspective. So, let's say Sanato got here first and we address um Chief Call would be making the decisions. It's this is his jurisdiction. It's Foster City is is is uh he he would make the final decisions. Um a lot of it is based on the type of crime um as far as who has jurisdiction. If we're talking an active shooter on a campus, it belongs to that city and and
096that city is making the call. Um unless they chose they would they would choose to relinquish it, which would only happen in some very small cities. Um for San and Foster City, I provide Chief Call with everything that he needed, but he makes the final decision on how those resources are are deployed. Uh with child abduction, it's a little bit weird. Uh FBI has some jurisdiction over child uh child abduction. So they may have some influence over over those types of things, but that's a very rare instance. Um we don't see um for example, I use the the YouTube example. I had a bunch of federal agencies showed up show up on my command post and they were there to determine whether it was a terrorist act and once it wasn't they left and I
097was I was very relieved when they left. Um but uh the so I think from if if you're asking about the decision- making um process um or who's making the final decisions if we're talking about a crit critical incident at a school if it's in Foster City it's Chief Call. If it's in Sano it's me. Um that's that's who are making and now we'd be we'd be um we'd be it would be silly of us to just to do that independently. Um and for example when um when I had the YouTube or the mall shooting, I had a representative from YouTube or the mall standing right next to me and and I had the fire chief and I had, you know, I had um I had my city manager, I had other folks there and
098and I wasn't making these decisions in a vacuum. I had other um uh local officials who were were were uh valuable stakeholders in that and we would discuss um that decision-m process. But at no time was there any um uh any kind of movement or threat of like a federal agency coming in and taking over. That's just not the process that that uh that um we we would have. Now the the federal agencies do offer some valuable resources um in a mass casualty situation. The FBI is extremely valuable. their evidence collection team is best in the world and uh when they had that incident in Vegas where that at that concert um their team came in and provided an invaluable service. However, Las Vegas continued the decision-m processes. So, there may be some uh resources
099that we reach out to at local, state, and federal levels, but the jurisdiction remains the same. If it's in Foster City, chief calls making decisions. I'm curious um you talked a little bit earlier about you know basically the in your view the major downside being potential misuse and um having you know accountability measures. I would be curious if both of you can talk about like what that would look like at your various agencies. >> Sure. I'm going to turn over to Kelly for a second but I would just say that this we have a lot of sensitive information at the police at the police department. Well, we all do uh statewide and we follow some very specific rules on how on who can access that information and how we track that. So, we are very
100very proficient in the auditing process. Every keystroke is accounted for. Um so maybe there's some um examples we can use that would that would apply to what we do here. >> Yeah. So like you said, every system we use our bread and butter is our um computerated dispatch system, right? And that's where every incident uh gets filtered through. That's where we access all of the law enforcement data. I get audited. Um well, I don't get audited. The department gets audited every two years on that information. I need to give a specific reason for every query that they ask me about. So, we're versed in that. And that's kind of the way that we operate regardless of whether I'm going to get a Department of Justice audit or not. uh even for you know our ALPR
101systems we have to give a purpose code for every single query that we do that is all auditable. So you know as you said everything that we do has an element of accountability to it. If someone were to misuse one of our systems, uh, that's a misdemeanor, right? So, uh, we can pursue misdemeanor charges if it's, you know, a law enforcement database. I don't want to speak for for my boss here. Um, but if I were to find out that someone was misusing the camera system, I would pursue it with termination. >> This is a criminal if maybe depending on how >> Yeah. Well, so for the Vicotta system with I don't think there can be a criminal charge associated to that because it's not governed by the Department of Justice. Um, but that trust
102is integral and especially with the school district and especially when it comes to children just being a mom myself like I we don't I have the same concerns that you have um in that I want it to be auditable and I want it us to be subject to your scrutiny to show that we're doing it correctly. And I think that's important. >> And when we're looking at audits, we're looking at historical information, things that are already done. And if you discover misuse, then it's too late. That's already been done. So this is where providing every employee who has access to the system with clear policy and expectations followed up by internal examinations, internal audits um become extremely important to be able to say everybody who has access has a clear understanding of why they are
103to access this program. So providing that clarity would be very important on the front end of it. And to that point, I just just so people have a maybe maybe this is doesn't need to be said, but we're not suggesting at all that every police officer or every staff member in the police department have access to these cameras. >> We're Yeah, we're talking about training a a select group of individuals and training them and what we're talking about here as far as um um you know, the sensitivity of of accessing these cameras. But it's only those folks who are in positions that would be able to provide that information in real time to those in the field. We are not talking about your average police officer who could just log in at any time and
104and watch camera. We're we're we're really talking about a select few that just happen to work in those positions that would um would be most valuable in accessing um these cameras. >> And for what it's worth, all of these personnel um have extensive background checks uh regardless of whether they're sworn or not. Every single one of my dispatchers, every single one of the record staff, every uh real-time operator has had a thorough background that included a polygraph, an integrity uh screening, a medical, and a psychological review. So, >> I think that's good to know because I I was kind of envisioning like situations where just hypothetical a kid with a red backpack does something on the way to school. I wouldn't want like an officer turning on the cameras and trying to find this kid
105with a red backpack on campus and where he might be. Um, and just wanting to make sure that all non-emergency situations go through like the normal protocols of however else however we do it when we are trying to >> solve a crime. >> Yes, they call. >> That would not change. they call me. >> I think that speaks to my fear earlier is I know my staff right now and they are very much so rule followers to where we need to be precise by what incidents they are because I don't want them not to access it in fear that they're going to get in trouble or did something wrong. So even if the agreement and again I probably should not speak for my my chief here but uh said specifically active shooters that would still
106help me sleep at night, right? um if it was specific to that instance, I think we'd be comfortable with that just because that's kind of our primary concern. That's what we keep coming back to, right? >> Um the other thing you mentioned was um where the cameras are now and that I'm sure for your purposes, you may want them in you want more cameras or whatever. I think that I would want to like think about that before just rushing to add more cameras for the convenience of um your purposes just because that's not why we have cameras right now. And I just want it to be more of a discussion just like >> I think we also have some um obligation um not well we we definitely have an obligation to um have a certain
107amount of security at each site. But we also have access to um funding that um can help um purchase equipment if needed for security purposes only for the district. But if the department say identify a blind spot that they could recommend, oh you know what this would be good, but I think it would ultimately be um in the best interest for the uh for our um district to make those decisions ultimately. But um but we do have access to funding and security um uh technology upgrades if we decide to access it. >> Yeah, I just don't want it to be an automatic thing >> and I I understand. I appreciate that. Thank you. Um and that is something that we've thought about and we would not come in with any assumptions or making any demands
108like that. While we might think is a good idea, honestly, we'd be thrilled to have access to the existing cameras and start there. That that's all we're looking for. Um what happens as we you know proceed forward that would be a discussion, you know. Um but no we understand that and we wouldn't be coming in making those demands or or I shouldn't even say demands even present like we should do this you know we'd be very cautious with that >> and given the numbers of camp the number of campuses in Sano we probably wouldn't proactively do if you if you came and asked us hey what do you think we would tell you but we just don't have the capacity to to do that that's not something that wouldn't be the uh but we're just
109happy to we're thrilled that you've made the investment that you've and and uh we wouldn't be proactively making those suggestions. We just there's just too many campuses where >> I know that's that's what I'm after the high school. I >> I did just want to build on what Trusty Proctor said though. So, I do think that especially if we do move forward with the idea of having some live drills and another reason we're bringing that up is we've done so much new construction as some of these sites like my daughter used to go to George Hall first time I went back there after construction I got spun around because new buildings completely threw me off in terms of how things are laid out. Um, but I do think the recommendations would be helpful but I
110think Trusty Proctor's point is going to be a lot more thoughtful analysis. But if you are seeing obvious blind spots that Ricardo, our own team hasn't seen for some reason or because of new construction or existing camera structure isn't optimal, I think that's something that we open to. But at the same time, it is something that we would reevaluate at that time. Um, and I think to trust Tren's point, you know, we understand that the cyber security protocols are in place. And that that previous incident I described was a cyber security that was a potentially terror incident type incident. And what I know from my work in the field is that we have intense trainings. We have all the rules. We have all the logging unique IDs and things still go wrong. We know that
111someone left their laptop unlocked for five minutes. Someone walked by and did something. And so I know this is a sensitive request. So I think there's a maybe more of a conversation necessary document request. But I would be curious to know the number of breaches or incidents that the department has seen both departments have seen over the last few years just to kind of understand how you discover them. What were the consequences and just very it can be very high level. But I think to the point about accountability even if there are you know the policy says someone will be terminated for that type of act is that what actually took place were we did we find out three years later did we find out three months later um and ultimately either way the parents
112voters everyone else are going to come to us and say why did you share the keys with that department given their history and so to the extent that we can show what that history is what improvements have been made and show that kind of progress that's in that what if there is anything like that I do I think that'll help because I know that, you know, we have had conversations with community members who have a lot of fears and concerns that even if these types of acts happen, those officers or techs or anyone else involved aren't necessarily held to account same way they would say in the private sector or even some other government agencies. And I think alleviating that concern will go a long way towards helping to address the gaps in trust that
113we've seen out there. >> Fortunately, we haven't had any um in my tenure. uh past three years. Unfortunately, now I can't give you a case study for >> that appease my folks. >> Yeah. Um I will say all of our systems log out after a certain amount of time. The dispatchers um and the record staff and anyone who has access to sensitive sieges information as far as protocol goes are told if they're not at the console, they need to shut it down. Um, and so that's something that we we hold pretty pretty firmly uh in the center. We do regular security trainings through the city on on ways to prevent that. But no true breaches and I I don't have a klets misuse to give you. Um, and I think some of that's just because
114it would be very, very, very hard right now to get away with, you know, running someone or doing something uh that's nefarious just with all of the auditing capabilities that we have right now. Um, but we can go back and like 6,000 LAPD. >> Yeah. I mean, we're luckily we're we're a smaller agency. They're not that way. >> Yeah, just a little bit smaller. Um, so it's it's easier to audit. I don't know how >> Yeah, I won't even I won't get to that. But yeah, I might. But >> yeah. >> Um, >> okay. I mean, >> good that we don't have anything to report. We'll look back and and >> I've been with the city for almost six years now and I don't have any >> not to say we don't make mistakes and
115do things wrong. That's just not one of them. >> I don't think I've >> The largest school districts uh will also have their own police departments often. Yeah, >> their own command structure and um you know having been in this profession for close to 30 years, what happens is the school board's responsibility to ultimately establish non-negotiables for the entire organization cannot be handed over in the name of anything. in the name of safety, in the name of equity, in the name of access because while well while every, you know, category I just listed is essential to having a healthy and and productive place for kids to go to school. The school board has to be very specific to the point of what the expectation is. Uh, and in this, you know, I'll use a very
116related example, but like school discipline. We don't spend quite as much time in 2025 as we did in 2020 and 2021, but we were in the middle of some really really deep deep um boundary setting and and rule setting that this board was deeply involved in at the time. I don't know if you recall, Alison, but in one particular meeting, you said to I think at the time it was Dennis and Christian was Dennis was still with us in student services. You said there was a school that had one suspension and you said this one suspension, I'm still not okay with it. We have to think about what could we have done because the whole presentation was about restorative practices and even though it was >> that was me. I remember it almost cried afterward.
117>> No, no, they brought it up to me over and over again over the years because it it conveyed it had a meaning to the staff of this is really s this is really what we're being asked to do. So, I think that that, you know, even though we're we pointed out a police department that's notorious for a lot of really bad behavior that's been documented and things like that, there is still in those bigger districts that have their own forces, examples of misuse, and examples of misconduct that that unfortunately they're not hard to find. You can just Google those examples. I think in the spirit of the conversation we've had here, um, just just giving our board members an opportunity to ask these very, you know, very challenging but very good questions and and
118pose things in a way that our law enforcement partners can hear really the intent and the thought process of of the trustees, but also an opportunity for our law enforcement partners to say, "Hey, we have kids in these schools. We're parents, too." and you know really it's it's a lot more complex. Um but as a staff with Dr. Ellia, Dr. Abukava, Joe, um Suzy, Ryan, and and we have an interdisiplinary team that really each one has a part of school safety and we're prepared with the board. I feel like we I've heard enough so far from the board um for us to establish a series of different meetings that we have to do internally um and then to be able to produce um some content for the board to review and think through next steps
119um at subsequent meetings. Uh but I also want to pass it back to the board for any additional comments, questions to law enforcement or just remarks that you might want to make. Well, I just want to say thank you for coming today and um bringing this program forward. Um it's sad that we have to have these conversations, but I think they're very real and it's reassuring to know that we have some amazing people who are willing to um come in and collaborate with us to make sure that we're all safe here. So, I want to just say thank you for that. >> Thank you. what um Trusty Kim said earlier, thank you for your positive partnership with us and you know yesterday's event, the know your rights event and I think you know it's really
120meaningful for me and our community to know that to let our families know like you are safe and you know this is who we are and this is who we're not and so I really value you going out of your way to really increase that sense of psychological safety even among our community and you know opening this conversation with us tonight Um, I did want to say also, um, I've I don't know, been on the board maybe six years or so now. Um, and for this whole time, my main one of my main priorities is just to keep kids safe. And so appreciate all that you do to do to keep our kids safe, but I also want to recognize that safety is very different for different people. And so, um, maybe in some cases
121surveillance cameras make them feel safe. and other cases um that does make them feel safe. And so I do appreciate our partnership and I know um I've been on the board while we've had lots of discussions about police presence on campus. And so um I just am balancing those kind of conversations while I think about this. And um you know I think we are an elementary school district. We only go up to 8th grade. These are kids that are going to make mistakes and they're going to do things and I don't think that they should get in trouble. So, I just want to make sure that as we're thinking about this is like this is strictly emergency like like you said um break the glass kind of situations, this is not to like watch kids,
122watch families, um get people in trouble. This is really to keep people safe. And so, I thank you all for being here and for partnering on this. And um I know there's a lot of details to iron out, but it sounds like we're all like in agreement of like what the ultimate goal is here. So, thank you. Yeah, I just want to echo everything uh Christy Proctor said, especially as a person who was on the board for the longest and through some very difficult conversations. I know both departments. I think we're at a place now again where we've built a lot of trust, community relationships and strengthen those ties, but I do think a lot of those concerns remain. We've heard it directly from a lot of those parents again, especially given what we discussed
123yesterday and that climate. And so appreciate that mindfulness moving forward. And just again reiterating what Trristy um Tren said, I do want an opportunity to go back out to the community at some point to socialize this especially given those prior conversations um in partnership in whatever way makes sense with district. And I I think the way we roll this out, the way we communicate it has to acknowledge all of those prior conversations, a lot of the policies that we have in place, a lot of those concerns and also how we're trying to strike that balance and all the kind of restrictions that I think Chief Call you mentioned from the very start. This is going to be a very limited scope for specific circumstances. Understanding sensitivities and I think what that looks like is going
124to mean different things to different people and we're going to need some time to roll that out. But again, as I said earlier, acknowledging that something could happen, you know, I don't want to put it out there, but we know that these types of things happen all across the country every day. And so to the extent that we can accelerate our process to be prepared for that, we don't want to be caught halfway through when something actually requires this type of assistance. All right. Um Joel, can you check online to see if there are any comments, please? >> Yes, I'm checking. No public comments at this time. >> I think you're on mute. >> Oh, hello. Anyone? >> Joel, we we can't hear you. >> We can't hear you, Joel. Hello. Sound check. >> He
125was right here. >> I can hear you, Joe, but I I don't >> How about now? >> The TV. >> Oh, it's like not the volume's not turned up. >> I thought he has like remote access to the TV. >> Okay, I'll walk over there. What are you having? >> Someone is eating dinner. What are you having, Ryan? >> Hey, Ryan. >> You're on the big screen right now. >> I'll blur out there. No public comment. >> All right. No public comment. Okay. Well, >> then whether or not he's having a good dinner. >> Ryan, are you having a good dinner? I'm having a good one. >> All right. Well, no worries. >> Well, thank you for um joining us this evening and um with that, I will take a motion to >> motion to
126second. >> All in favor say I. >> Thank you everybody. >> This is this is progress. We appreciate this. >> Go have we appreciate this meeting. We all want to go home at this point. >> Oh god. And then >> well we All right.