001oh please stand and join us for the Pledge of Allegiance salute I pled alance to the FL flag of the United States of America and to the Republic for which it stands one nation under God indivisible liberty and justice for thank you so much special guest here um let's do roll call um president Brooks here here is absent today and I'm conducting the meeting um at the request of President br she is virtual today um and then the next item is the sorry Maggie can I don't know if you're talking in the mic or it's not on but we can't really hear you here sorry thanks for the reminder um thank you moving on to the approval of the agenda I think we had a request to move some things around um I think there
002was uh president Brooks I think was requesting that we move the presentation um sorry 8 B to prior to the proposed consent agenda is that right president Brooks yes um I would like to make a motion to move items 8A and 8 B please okay great uh do I have a second and just just for clarification um vice president Tren I I believe it was just after consent calendar oh I'm sorry after consent calendar okay um okay yes we can do that so after so between four and 5 okay um I can second can we okay uh thanks for the motion trustee Brooks and thank you for the second truste Kim all in favor say I okay motion passes 4 Z let's see so and um the next item is approval of the minutes can
003I get a motion on this one motion to approve the December 12th 2024 minutes second um thanks for the motion trustee Kim and the second trustee Proctor all in favor say I I I truste Bri were you did you say I on this one yes I did okay thank you um um next we're moving to agenda item three public statements related to non-agenda topics um the Sano Foster City School Board cannot act upon any matter that has not been included and publicly posted on the agenda except under limited circumstances as permitted by law the board May refer matters raised in this forum to staff for investigation and our action where appropriate please limit your statements to 3 minutes do we have any um non-agenda public comments in the audience no Joe can you check online
004please yes checking no raised hands on Zoom at this time okay great um public statements related to agenda items persons will be called on at the appropriate time and so we'll move on to Foundation committee and PTA Council reports let's start with the Ed Foundation is Karina here or online or anyone else from the Ed Foundation um okay well I guess I will give the Ed Foundation update we are planning the um last year we did the Harlem Wizards came and had a basketball game as a fundraiser for the Ed Foundation we'll be doing that again this year and so I think it's May 4th um is the date let me just double check that um yes I believe it's May 4th and so just look out for emails um relating to that it was
005really fun last year so I encourage everyone to attend and do we have any committee reports from um trusty Brooks and superintendent Ooa and I met with um Foster City council member uh Phoebe vcat um I can't remember when that was but it was recent and we talked a bit about um what's going on the school district we talked a little bit about the red curbs that they painted in Foster City close to schools or they're doing it I'm not sure if it's all completely done yeah daylighting and um I'm trying to think what she talked about we talked about um a lot about the workforce housing that we're talk that we're going to be talking about later but um it was a good meeting and good touch point um president Brooks do you have
006any committee updates other than the meeting with Foster City city council um president Brooks I'm sorry I can't hear you okay I think we will um skip that for now and come back uh do we have someone from PTA Council uh is anyone Joe are there any raised hands online don't see any raised hands okay um both on the panelist side or the attendee side okay thank you um okay well we'll move on for now um SMA do we have a representative for SMA here oh I'm a teacher I'm not like here part of the Union to say anything but I'm here from the union do you have you're not you're not speaking on behalf of the Union oh okay is uh are you you planning to speak for an agenda item or is there
007a different no oh okay great it's my first board meeting okay welcome thanks for joining us yeah um okay so I guess we'll move on to csca I think I saw someone from CA online hi guys can you hear me yes great uh good evening trustees uh superintendent Ooa executive staff and guests for those who may be attending for the first time tonight uh my name is Brienne bishop and I'm here on behalf of the cssea chapter 411 which is the union serving the classified staff members of our district so we'd like to start tonight by again expressing our extreme thanks and gratitude to Suzanne ronani and human resources for working her magic with the layoff list it sounds like this has been willed down again and greatly since the last meeting and we very
008much appreciate the work that Suzanne does to make this happen additionally we would also like to extend our sincere thanks to um and gratitude to those involved in securing the funding as well as those providing the funding so that our parents can remain in the classroom and assisting the students that they serve um unfortunately I will not be able to stay on long enough for tonight for uh long enough tonight for the item number six so we wanted to make sure that we thank the district for working with us in regards to the reclassification of the library instructional uh media Technic technician position the par educator one Middle School library position as well as the other positions approved last month uh if this keeps up we won't be able to crack any more jokes about
009the 1998 job descriptions we are looking forward to reopening articles 21 and 23 to make the lives of our members a little bit easier uh with an increase in wages and hopefully some movement from The District in regards to the health care for dependence um thank you all for your time uh we hope everyone enjoys a restful and rejuvenating spring break and for those 12month employees we hope you enjoy your time uh uh without us um can you tell those remarks were prepared by a 10-month employee who will be fully enjoying her spring break uh I'm a 12-month employee and I'll be here paying the bills so with all due respect yes we will enjoy that time without new invoices coming in enjoy everyone thank you thank you thank you so much Miss Bishop um
010do we have smfc AA updates ready all right good evening everyone my name is Carrie Hazelton and I'm the principal at s tale Park Elementary School and tonight I have two student Leaders with me they're both in fifth grade hna and Laya and they are on our student council as well as our s Matel Community School steering committee and they would like to highlight some amazing wonderful milestones and highlights from our school this year San Matel Park celebrated its 100th anniversary on the 100th day of school it was a day full of joy learning about the the past and looking forward for what the future holds my favorite memory at s Park is being in class in miss oima and miss summer class in 2018 this year SEL Park launched our community school after school
011enrichment programs kry through third graders are participating in soccer hip hop and stem fourth and fifth graders are participating in soccer volleyball basketball coating and theater I'm participating in theater and basketball so far theater is really fun basketball has not started yet but we have a great roster I'm also participating in volleyball and basketball and I enjoy playing with my team so thank you so [Applause] much thank you all right good evening Board of Trustees uh executive staff and members here at the meeting my name is nahi I'm the very proud principal of Parkside monasi um and tonight I was not able to have children join me but I do have pictures of children that I would like to share um this is a tradition of something I do at our PTA meeting um I
012get to stand before community and there's a section on their agenda that they give me that is called pictures that make you happy and so I hope to get to share these and that they bring you Joy as well so from Parkside monstor here's some of the things that are happening at our school the first one the album is it's so hard to say goodbye I wanted to give a shout out to Mr Dirk Morrison he is our amazing PE teacher uh Dirk leaves a long Legacy at Parkside of bringing physical education to our students but as Parkside expanded from tk5 to 8th grade Mr morison also helped us build out our sports program and so just really grateful for Mr Morrison and everything he's done he has announced that he will retire at the
013end of this year Durk we appreciate you the next album is called a little something uh Parkside has a little Library we want to thank our friends at The Rotary uh and this little something is enjoying the little Library here our friends at The Rotary Club helped provide us with a little Library our community is loving it shout out to Dr Joan Rosas um and uh the the Rotary Club for helping make this a priority uh we are loving having this our third album is called let's not be trashy this is an assembly that we are having at Parkside uh with rology because we just started composting this year super exciting this was a student initiative and so this next slide shows you these are some fifth grade students that started a green team at
014Parkside and have decided to roll up their sleeves and every day at lunch they were actually helping our students do the composting by knowing what items go in which category so it's been really cool to see this uh initiative take off album Number Four is Yoga we have some amazing uh substitute teachers at Parkside and one of them did subbing for us for PE she's also a Parkside parent her name is maresa and she led our students doing some wonderful yoga and so she snapped a picture and I'm like look at that that's fantastic I got to share this off album five is our fifth graders performing I think this is a tradition in all schools in our district that we have a music share day and so at Parkside we do voice violin and
015trumpet and so these are fifth graders showing off and sharing their trumpet skills and trying to inspire our fourth graders who will now have to decide will they do voice violin or trumpet these are our violinists playing for our fourth and sixth graders and lastly our students in voice are having a nice little opportunity to perform our sixth album is an adolescent solution to a schoolwide GaGa ball problem if you don't know what GaGa ball is this is GaGa ball it is like a dodgeball but you slap the ball and you try to hit someone waist and Below as you can imagine this is uh there's a potential for lots of student conflict in this scenario and so this year our eighth graders stepped up and they created a business to do GaGa ball supervision
016at lunchtime and this is our eighth grade our seventh and eighth ERS who are adolescent they were just presented uh with a check from our PTA for their hard work that helps pay for the end of the year trip so just lots of people helping people happening at Parkside album number seven Peter and the Wolf at Parkside we had an amazing opportunity to have a music from Cole Mansion they brought out a group called windsync and they performed a tkk assembly for us this is our primary assembly um Peter and the Wolf is an amazing program if you have not seen it I think it's performed by lots of different groups and this is our lower elementary assembly that's first through third graders and the kids absolutely loved it and it's nice to have music
017and performances come to Parkside album Number Eight is lower elementary gets wild this is our students got to go to the Paulo Alto Junior Museum so this is one of the classes kids are never happier than the days they get to get on a bus and go on field DPS so this is some very giddy kiddos they got to see flamingos I think they got to feed flamingos got to hold and touch snakes so all around just an an excellent experience for them album N9 this is something that happens at Parkside quite a bit is kids teaching kids this is another adolescent lunchtime business here they are tutoring students in St Math so this is a chance for parents to sign their child up to get some tutoring experiences and our seventh and eighth graders
018sit with them and help them out at lunch which is just really special to get to see so I snapped a picture I thought it was awesome and lastly album Number 10 my last one for the evening I of the tiger We Are The Parkside tigers and a huge shout out to our sixth grade boys basketball team uh we were in the B League this year they were undefeated in the North Division and fought hard last night and just lost a close one to to Ravenswood School District so it was North versus South and so we walked away having a lot of fun this year and learning a lot these are some 10 albums from Parkside monu just want to take this opportunity uh Schoolboard to appreciate you for everything you do without your hard
019work and superintendent AOA and our executive staff we couldn't do things like this and so I hope when you see these pictures you know that we appreciate you and everything you're doing thank you for your time time this evening thank [Applause] you Kathy did you okay okay uh hello board and uh members of the audience uh speeda doesn't have a lot to report out right now we started our first negotiations day a couple weeks ago we're looking forward to the next one on April TW on April 10th uh we are just we're about one PD day away from break I know that people are definitely looking forward to having some time off after report cards many uh schools having conferences all of those fun things that you saw in the in the slideshows and up
020here all those that were brought on by by teachers and staff a lot of work going on to um help our students uh get the best education possible I am uh our uh Spa is just looking forward to um a nice rest and uh wishing everybody a nice spring break so that we can hit it out for the last section of our of our uh school year thank you do we have any announcements from anyone no um president Brooks do you have any announcements I'm going to take that as a no um I have a quick announcement which is that was it yesterday yes yesterday um supervisor Noelia Coro invited um some of the district 2 elected leaders to come meet with her and so that was a really nice meeting um we talked a
021lot about um you know things happening at the federal state and local level um and ways that we can collaborate and one of the things that she has mentioned is that there's an upcoming region-wide Transit measure that may be on the ballot and asked for um our support and that has a lot to do with um you know making sure that Bart is able to continue um one of the things that I learned yesterday which was surprising to me which um is that 2third of the rail um trips in the county are from Bart so it's a big um big Big Driver of of Transit and you know car trips that are avoided so um would I'm definitely going to be in support of that so um that's it for me um superintendent Ooa do
022you have a report I do hi everyone how are you thank you for um the time and the opportunity uh I have two updates I want to give the first is I'm really excited about some early meetings we're having with the S Union High School District um it's all focused on Middle School mentorship Middle School academic support middle school belonging uh their district has an interest in really connecting with us on on you might call it like the bridge to high school or just the transition from adolescence to to high school um and so it's it's a really positive thing to have our two teams sitting down at the table together talking about what we can do to support our young people so that's that's going to be um coming up more and more in
023the weeks ahead and I look forward to reporting to the board on what some of those ideas will be for next year uh in addition to that I just want to say I got um our districts California healthy kids survey um I think members of the board know when I get a big data dump I just lock myself in a room and just download spreadsheets and just pour over them um what's what's so interesting about our data this year we implemented something called a mini chicks earlier this year um our our labor Partners worked with us to come up with like a a early survey or Min survey to check how our kids were feeling about school and to check how our staff was feeling about school and how people were feeling about the learning
024environment and safety and I think it had a lot to do with with what we uh got in our results because our results are really really fantastic unfortunately we got it too late to include it in the presentation tonight on school climate um but uh you know when you start thinking about kids being more connected to adults being less fearful on their way to him from school seeing less fights um reporting less uh knowledge of bullying uh reporting being bullied less reporting adults helping them more um there's this one question we ask parents because the survey is for students for parents and for staff and the parent question says uh my school uh encourages me to become an active member in my child's education and from one year to the next meaning this year as
025opposed to last year our Middle School parents responded something like 14 or 15% more affirmatively to that question and it's just it's just great to see um our parents responding to the survey in that way so I look forward to bringing it to the board uh next month and we'll we'll do a big um report for the community to look over the data and think about the data um and also just help us set our plans for next year and the year after in terms of what we can do to continue to create um School communities where um people feel heard and seen and um when we put programs in place they have a positive impact on the people we intend for them to so with that said I'm going to turn off my camera
026so I can hear better um but uh thank you for the opportunity thank you um moving on to the proposed consent agenda [Music] um do we have any requests to adjust this agenda I have two items that I'd like pulled um 4 A8 and 4 a13 and I'd like to pull 4 A1 4 A5 4 A9 and 4 C2 okay hold on one 4 A1 uh A5 A5 A9 A9 and C2 C too okay um um president Proctor do I'm sorry not president BR do you have any um do you have any items you'd like to pull sorry that's a no okay um sorry can you say that again we can't hear you very well we don't know what you're saying you sound like a robot sorry it's it's really garbled but um can you
027do a thumbs up if you're good with the rest of the agenda and a thumbs down if you want to change something oh your your camera is off though so we can't see vice president CH I think she's having network connectivity trouble we we can't understand you can you do can you do a thumbs up if you're good okay yeah c can you I sorry you keep coming away um Joe can you can you pin president Brooks real quick so we don't keep switching back and forth I just want to make sure sure okay thank you okay sorry president Brooks oh no sorry give me one second okay I have to fix my view as well okay there you go okay okay good great thank you okay sorry everyone um okay so um let's see
028is okay so can I get a motion these are the um a couple things can you um go to the public but also there's a statement you should probably read that just kind of explains the consent agenda if you oh yeah sorry okay thank you doing this for the first time um uh for the proposed consent agenda all items on the on agenda are considered by the board to be routined and will be enacted by the board in one Motion in the form listed below there will be no discussion on these items prior to the time the board votes on the motion unless members of the board staff or public request specific items be removed and discussed from the consent agenda the superintendent and staff recommend approval of all consent items movement of any recommended
029consent item is appropriate at this time um so we've got the request from the board is there any member of the public who would like to remove move an item for discussion guess we have this item um guess I will remove what number is this um 4 a21 since we have a public comment um On a related note and then um can you check online for any public comments yes checking no public comment on Zoom at this time okay great um can we get a motion okay can I make a motion to approve the consent agenda except for the following items which have been pulled for A8 4 a13 4 A1 4 A5 4 A9 4 A2 and 4 C2 yours oh that say 8 21 no 821 and C2 oh 821 C2 sorry there's
030a one there second um thank you truste Proctor for the motion and trusty k for the second all in favor say I I I okay um I think trusty RX is having issues with the um network but if you have something to say then chime in um okay so we'll go to I guess we'll start in order um item 4 A1 yes so I just had a question so item 41 relates to the Dell Chromebooks and the quantity that we're purchasing but I just had a broader question related to that I guess what is the life cycle typically for the Chromebooks that we have and are we purchasing a new set for say every incoming class or say for fifth graders or eighth graders depending on the school are those being brought back in and
031reused I wasn't sure what our current policy is postco related to those Chromebooks so um and Joe you can help me with this as well too in terms of the lifespan of the uh units I want to say lifespan is somewhere in the three to four year range and Joe you can correct me if I'm wrong um but we are managing some loss and that's what this item is in front of you for because um Joe has been assisting Us in tracking um what we're experiencing in terms of loss which is um resulted in us needing to acquire some units at this point in time uh and Dr rakawa and um our director of Technology Joe are going to be working on some communication with uh our district about uh the rates we're seeing in
032terms of loss and what we might be able to do as a community to um assist and SE if that might be able to see that decline um in terms of uh lifespan we talked about that the lifespan of multiple years and the cycle we have for that um and we do have um because of the loss rates we are acquiring items um every new student of the district is issued one and we do recycle units but uh the age of the ones we have when they're being recycled it it results in us also acquiring new units too if You' like a more detailed breakdown I mean Joe has it broken down by month by loss by School site um Trends we've seen um and we can give you a history too of what the
033numbers we've acquired over the years in addition to um the units we have for um all our students at our schools um we also have for our Title One schools Joe correct I'm wrong but for our Title One schools uh we also have provided um units for kids to um have at home so they're not transporting the islands back and forth and that has resulted in seeing a diminished loss and diminished number of damage units um we've tried different uh attempts over the years to try to assist in in the loss by having covers and different types of things like that um to assist in seeing that um and uh in regards to your covid question um I'm not sure exactly what your question was uh trust Kim so I think I know during Co
034we kind of revamped our policies in terms of letting students keep the Chromebooks and I and the issuing them to each student I know that's something we kept on but I wasn't sure I guess I'm trying to get a sense this 12200 Del Chromebooks is going to be an annual recurring kind of replacement for depreciation loss yeah or if we don't yet have a sense of what that cycle looks like because we're still kind of coming out of the pandemic issuance of Chromebooks and we're not we haven't hit a point where we have a recurring number that we expect to replenish every year we've seen over the past two years since Joe's been tracking this we've seen a pretty consistent loss ratio um which has resulted in Acquisitions um and uh with Dr ral's help
035we're going to see if um addressing this as a districtwide issue might result in some um decreased losses just from an awareness perspective um but the trend has been fairly consistent in terms of loss and in terms of need we've had um and also the lifespan issue in there too so um it's been a fairly consistent um uh need um and we did uh by utilizing different sources of fun expanded the number of units we are providing to our families too um and hotspots is another item too trusty Kim we provideed to fam so they have access as OPP as just the the hardware they have access at home too we've seen that kind of fluctuate too in terms of need and that need has actually G kind of gone down so more folks have
036access at home um to the internet which is interesting right it's not it's counterintuitive but that's the trend we've seen um so hopefully answer your question regarding covid um and again it's we've actually increased in the number of units we're providing to young people into families too um and we're trying now we're going to make an effort to uh work on the awareness piece and the Damage piece we've seen we can do a deeper dive in a future I guess Tech session but that's very helpful for now sure sure thank you so much um can I get a motion to approve 4 A1 motion to approve 4 A1 a second oh yeah um does any is anyone sorry president Vex we can't hear you but we're going to do public comment real quick hi everyone
037uh I'm Grace Miller I'm a middle school teacher at Abbott and just while I was listening to the conversation and this is a conversation I'm having with my own administrator um loss is an interesting word for what I witness in the classroom which is a blatant disruption and and um destruction of school property um and I'm hearing a three to four year life cycle and I see kids on like I see multiple kids in each period going through two Chromebooks a year um the students on large within the classroom don't respect the resour resources that we're spending when it comes to technology unfortunately um classroom Chromebooks have become a challenge to classroom management students perceive safety within schools um and overall attention span I understand the need for 21st century skills in our world um
038however I believe a return to a computer lab model or a classroom set that is managed by the educator um would serve both students learning environment and our bottom line a lot better thank you thank [Applause] you any other public comments Joe can you check online yes checking no public comments on Zoom at this time okay thank you um do we have any additional board comments I mean I just wanted to thank the uh the teacher who just spoke because I do think in a future session this we've heard variations of that particular issue and like you said there might be some difference in issues based on each site but also from parents in general we always hear mixed feelings about the use of tech both encouraging us to do more technology in the classrooms
039and discouraging us from using so many screens in the class classroom and so I do think that this is something that we're constantly hearing about both from our Educators and our parents and also from our students and so for a future session I'll say this for the end when we do agenda items it is something I would like to revisit and go into more depth um both from the cost like pedagogy perspective and just to hear more about the experiences we're experiencing at every site um now can I get a motion and on then a motion to approve item 4 a one a second um thank you trusty Kim for the motion trusty Proctor for the second all in favor say I I I motion passes um then okay so the next item uh that
040we were going to pull is A4 A5 I think that was your I yeah so I just had a question on this one this one relates to the highlands new MPR that I we just had the ribbon cutting four and so I understand that there's an amendment and there was some additional work that was being done is this work that's already been completed that we're covering or is this new work that needs to be completed on the building and I just I guess want to clarify so this is all within the uh bond funds that we have left over okay so it's for time um bkf is monitoring our storm water management plan so that's during construction and so construction here took a little longer than we originally anticipated so we had to add months
041to the contract so in essence it is the I think the final forms are still getting ready to be submitted because they're just finishing the playground so about 23ds have happened and one third hasn't happened yeah no further questions on this item okay does anyone else have questions on this item um we get do we have any public comment on this item in the audience no Joe can we check online please yes checking no public comments on Zoom at this time okay great um any further commentary no okay um can I get a motion on this motion to approve item 4 A5 I'll second okay thank you trusty Kim for the motion trusty Proctor for the second and all in favor say I I I okay motion passes um next item is 4 A8 um
042I pulled this item um I just would like to get some clarification on this since these are all schools that have already received turf fields um they're back on the list and it's for 17 million or so wonder what's happening so the title is Turf and Paving so the majority of the work here is Paving so some of the sites we are still adding Turf but it's more Landscaping areas so for example Central Kitchen and be um and Beach Park are listed those are Paving only projects um otton is mainly Paving so I think like at over at George hall there's the area in front of the LGI that is just sort of a um grown a little wild we're now going to put Turf there uh but the majority of this project is Paving
043so at the end of this project and then we have the um Fiesta Gardens expansion all of our Paving in the district will be um maintained as as in like current standards so a lot of this is ripping up the entire black top at oton Fiesta um sorry yeah Fiesta Gardens Foster City and the highlands Brewer Island as well so none of these are actual um new Fields it's just some Landscaping areas that are Turf okay on the part where it talks about the design it says design a comprehensive plan to install and field test Synthetic Turf improvements and systems at the following District sites so it just wasn't clear to me it sounds like that's all they're listing all the them under the Synthetic Turf improvements and I can share the documents to show
044you the scope of work at each of the sites but it's uh none of our new fields are being removed okay I was just making sure not every three years we're going to spend 17 million on these fields okay fine yes thank you thanks for the clarification um I actually had a question um I'm not sure it's technically like part of this but um I know that we had um but maybe like a request for an update on um I know that there was a field where it like flooded and then we had like we had to redo it and there was some question about who was going to pay for that so maybe um at the next meeting we can get an update on that if it one's available sure thank you um okay
045any other questions no um public comment in the audience no Joe can we check online yes checking no public comments on Zoom at this time okay thank you any other board comments okay can I get a motion I'll make a motion to approve item 4 A8 a second um thank you trusty Hector for the motion trusty can proove the second all in favor say I I I okay um next one is 4 A9 is yes so I pulled this item because I just had a question about this so my understanding is that this list the standard list we m maintain is so that if we have Replacements in between larger projects it'll be with a consistent brand and manufacturer that we've already approved then it looks like we amend it roughly maybe once a year
046in terms of adjusting it I just wanted some clarity around that because I understand the rationale behind if you have a camera breakdown not exploring a new camera system every single time and sticking with a particular vendor that you've already been approved but given how quickly a lot of these products evolve or Brands evolve and things change it looks like we're still doing a fairly regular assessment but wanted some ibility into what that internal process looks like to determine for example that the security camera vendor we've been using for 4 years may not be the correct vendor or same for HVAC or all the other items on this list is that something that we're evaluating on an annual basis is that just based on larger procurement contracts in that cycle or how often are we
047doing a reassessment of those particular uh brands that we choose to put on our standards list so it's both for those products in between or projects in between and for bids so when you you're going out to bid there's um in a specification typically like three brands are listed and it says or equal so we're um so then at that point the bidders can then present to you my product is equal to this product and sometimes things are are very close or they it's a very lengthy process to explain why one is better or equal as the other but as you talked about standards um some things have to work with other systems so like Delta controls for our HVAC or our camera they're all part of one system so we had some bids recently
048we had the Fiesta Gardens expansion and we're also out to bid right now for flooring and for restroom project projects so we have been updating this roughly every year the the main products update at this time had to do with bathrooms so sinks and types of flush Valves and that was dealing with we met with reps and we understood um what would work best in different scenarios so we decided um that that was the product that would work best with our sort of environment um paint we had a standard of Kelly Moore Kelly Moore is no longer in business so it it's actually mainly for those bids that were happening um and then once it set a standard then maintenance is it's easier for them to repair and replace items because they can stock some
049of those and so I guess on that note if we're stocking certain items replacement you know paint or the plumbing or other items in advance what is are we projecting say like six months out 18 months out are typically what is that window where we don't anticipate for example having a lot of spare items that no longer fit the standards of the district so just to have a few on hand um the reason why we did pick some of these items is for the longevity so the fles valve is going to last 10 years so we won't need many on hand uh so it's our partnership with the maintenance department they'll say okay we've been seeing this product in in these classrooms and we may or may not like the way it's standing up um
050to to to our um students use so then we'll we'll tweak that on the bidding side so it's always looking at that total life cycle ideally we're picking these products like the the type of flooring we have there um we picked it because it stood up to hand sanitizer that we first noticing that it was etching our old floors and this is something that's even Health grade or health um for health offices so that's what we've you've been seeing now in all the new flooring in the classroom so we want to continue that as a standard so then maintenance knows that this is what's in every room got it so it's it's continually evolving but it was a good time since we have were in the middle of still bidding projects out got it sounds
051good any other questions no um can we do we have any public comment in the audience no um Joe can you check online please yes checking again no public comments on Zoom at this time okay any additional board comments no thank you so much um can I get a motion on this motion to approve item 4 A9 a second okay thank you truste Kim for the motion trusty Proctor for the second all in favor say I I I okay um moving on the next item is 4 a13 hi I pulled this one um before I dive into my questions I'm wondering if we can get a report on this and um get a bit more information from someone at the district about this one hi folks I'm gonna I'm gonna chime in here thank you
052uh trusty Proctor this an item that we bring forward to the board under our Extended Learning opportunity program um going into the 25 26 school year we have um had convers Sation with uh pal and uh with the sateo uh Union High School District regarding utilizing pal Services which take place after school uh on many of our campuses as part of our elop or Extended Learning opportunity program um and so uh through meetings with um the pal staff and meetings with the superintendent of the high school district um we were able to arrive at an agreement that um under this proposed mou um we would be able to coordinate um pal related uh programs uh for our students um that took place on a variety of different campuses and were're open and available to all
053students um at present we have a lot of services that are tied to students being in a after school program at a designated School site so this is an interesting um um opportunity for us because it allows uh pal programming to take place um and to essentially be open to students and families that opt into the to the program but not necessarily tied to just one school um the program can also move around um and and the services provided um are provided through a mixture of um City Rec employees and um uh pal employees or or officers um so this was we looked at it as a as a possible next step in our mou um with um you know with our partners at the high school district and with our partners through pal um
054and so um with that I'll pass it back over to trustey Proctor any other trustee with questions um I do have some questions um the first the first one is um this is about $150,000 and the scope of Duties are very general it doesn't say like what services are being provided when where how much how many students are going to be um you know in these programs and also it specifically says that this is for school safety support including response to school safety incidents and so I to me I'm reading that as we are paying for police officers to come on campus in response to a school safety incident so is there any clarification you can provide or more specifics on this yes um and we we went sort of around and around about that
055trusty Proctor um in asserting that for our district we wouldn't um you know move forward with any proposal where um this the services were actually related to any kind of response to incidents that take place um on campus um as you know especially during the school day but at all um through the program so I think how we saw it was um theou essentially spells out that um the provision of the services will be something we decide upon collaboratively um and you know we looked at the next you know the months ahead as an opportunity to build the program together so right now we don't have a very detailed uh list of of dates and times and program offerings but um that's something that we could um you know compile and bring back to the
056board um as well but just to be very clear in our conversations um we made it um you know very um just a big part of our conversation that um our current which we have signed with both Sano and Foster City spells out the agreements and the arrangements between police um and the school district um and as members of of the board know and members of the public know we don't have school resources officers responding to our school sites to investigate or to handle um incidents uh because our language and our mou is very very specific about how that works okay thank you I'll um let my other fellow trustees chime in if they want um but I'm I just want to be clear that I don't think an agreement that has a dollar amount
057fixed to it with very general terms like this is something that I can support at this time so if I can also um trusty Proctor just for the board's deliberation and any other questions the board might have um this again would move forward in 2526 meaning like August of 2526 so I could definitely work with our partners at the city um and with the high school district and bring back more detail till um if other board members had an interest in that um in just seeing what those Services fleshed out more would look like um but um but of course that's just an offer I want to make to the board in that case I would like to comment so I I agree with trusty Proctor um it does make me uncomfortable to approve a
058dollar amount without any specific programming behind it I'm looking at the scope again and it is very kind of suggestive a lot of bullet points of potential activities and I don't know if maybe the high school district has a more defined scope and for us we're still in conversation but it would be nice to have a very specific list of programs if we're putting a dollar amount behind it because without knowing how many students were serving which campuses will be on what types of activities we're talking about it does seem like a very vague scope while at the same time proving a very specific budget and just to add I I if this is going to be redone I would like the scope to reflect um more accurately reflect the um the policies that we
059currently have um and our like Collective understanding of what's going to be happening on our campuses and what's not going to be happening on our campuses so I I just need the language um more tailored to what our what we all believe should have happen thank you for that trusty Proctor and what we can do um you know subsequent to this meeting is is put together some more work around it um going into the April meeting of the of the the board we can bring back the updated ready for 2526 District mou with the S police department and the Foster City Police Department either way just to be very very clear about what our Agreements are regarding um police and and schools uh and then in the weeks ahead uh working with our city Partners
060um you know continue sort of drilling down on what um you know what AAL program through our elop um might look like um and and we can do Theus at our April meeting and potentially um uh bring back a modified or just a more thorough more clear version of this mou for the boards for the Board review at our upcoming meeting I I would say too I think um having those details and spelling out the sites and the frequency and the duration I think will help give a real picture of of what kind of services um we're thinking about in this pal agreement thank you superintendent OA um I I agree with the comments that the other trustees have made I think it is helpful to understand what the programs would entail especially because this
061is you know elementary schools through high schools so it's like a I assume they would have pretty different programming for those different um groups of of students and um yeah um does maybe can see does trusty Brooks have any comments or or sorry questions about this item RX we can't hear you at all or it's I'm wondering maybe you can call in on your phone can you try to call in on your phone we we can hold for a minute or so the phone number is in the invite that she would use to join the meeting the phone number is in the in calendar invite just maybe give it a minute sure we can do public comment um does anyone in the audience have a comment on this item Joe is there anyone online uh
062yes I'm checking no public comments on Zoom okay give it a minute or so okay um I think trusty bricks is having um potentially having some communication issues but um I think we're all in agreement um superintendent Ooa that I think maybe we table this for the present and um bring it back another at next month or a future meeting this one is she she's typing in the chat oh what's the chat I'm not in there Joel will have it okay let me check let me check the chat I don't see anything in the chat either okay okay um I um I'm sorry I I did resend the panelist invitation with the phone number in it to president Brooks okay um I don't know should we just move on okay um okay we we'll move
063on for now um pardon me um vice president Trent uh president Brook's uh message that she agrees with them and needs more details okay great thank you okay so we will um do I need a motion to table or no okay I'll just T we'll I guess I'll just okay um I'll make a motion to move uh to put item I forgot what number it was 4 A3 um to future agenda second okay thank you um trusty Proctor for the motion trusty Kim for the second all um all in favor say I I I okay next item is a21 um are there any board questions about this item okay um we have public comment I think this is you so good evening I'm Michael limb from the shore view Parkside neighborhood association and here we
064are again but um on a very different approach to the subject of the bus depot cisero the Roman Statesman and lawyer once wrote salace popul suprema lex estos esto I had to remember my high school Latin the welfare of the people shall be the supreme law the Solace popula the people's welfare not should but shall the welfare of the people shall be the supreme law those of us from the parks side and shore of view neighborhoods are so glad that the district finally realized that what we were telling you about the Bayside location was that it was counter to the welfare of our residents we told you the problem that would arise from the buses the aesthetic in congruencies of the project and the legal roadblocks the evidence mounted and mounted and grew more damning
065but because you are a governmental entity your power derives from the people your power derives from us and fortunately you recognize that at a time when heavy-handed government is Raising its ugly head we're thankful and happy that the district is listening to the Vox popul the voice of the people our voices uh tonight I learned that the contract with the Event Center has been signed we applaud you we thank you so much are there any other public comments in the audience for this item no okay um Joe can we check online please yes checking no public comments on Zoom at this time okay thank you um any additional board comment oh okay um I will take a motion motion to approve item 4 a21 second um thank you trusty Kim for the motion trusty Proctor
066for the second all in favor say I I I hi okay um next item is 4c2 so I just had a quick question on this one I know this is something we've talked about so my understanding is that we are transitioning is this the curriculum that we're thinking about transitioning but this is I guess to hold us over until the Pilot programs are done or is it separate from that previous conversation uh so this is the zern curriculum that we've had over the last several years um you may notice from the item that the license has been um already purchased through next year for zern this is the student workbooks for next year and then next year we will be going through a pilot and adoption process so basically at this meeting next year uh
067we'll be bringing to you a proposal based on teacher input and feedback um to adopt um the for the next you know five to seven years uh new math curriculum got it so I just wanted to make sure it's consistent what we we discussed but this is to bridge us over until the new curriculum is piloted and set in place okay that was my only question on this one any other board questions um do we have public comment on this item in person no um Joe can we check online please yes check no public comments on Zoom at this time okay um um any additional board comments no um okay can we get a motion on this motion to approve item 4c2 second thank you trusty Kim for the motion trusty Proctor for the second
068um all in favor say I I I okay done with the consent agenda I think the next item um we moved items 8 a and 8 B up to right after the consent agendum so superintendent oo I believe you're up superintendent OAA are you I'm here thank you very much vice president Tren and and members of the board let me just take put my camera back on for a second um tonight's item and Joe if you could assist me by just bringing up the the uh background um item that was that was attached to it um we as a as a member of the California Schoolboard Association um we have an opportunity um to access um what um in our in our profession in our business are uh some of the most um typical most
069um you know most most tried and true um Schoolboard policies that are out there in the state of California um going and and I want to say that we've been members of the California Schoolboard Association for many years um I'd have to go back and do research to see you know when our membership started but it's been many years um and and one of the nice features that they have in uh the csba membership is you have access to um sample board policies that the csba legal department um produce on a quarterly basis and they do so because the law is always changing and because um the factors that impact schools are always um being modified and um because the world changes as as one year goes into the next things in our in our
070um communities and things in our state um are changing and adapting and so what csba does is they provide school boards um and superintendents with sample policies that many many school boards uh choose to um bring to public Schoolboard meetings to review publicly and then bring back 30 days later and approve that what's interesting about the place we find ourselves in as a board and superintendent is that we actually took a different approach back in 2021 2022 and it had to do with the changes we made to our school discipline policies and to our special education policies at that time the board directed me to compile a group of Educators to write um what at that time were some very very strong um Progressive and frankly specific to our School District Schoolboard policies and and
071as a result of doing that we paused on taking on the more typical common Schoolboard policy updates and so um it's been a few years now and my recommendation to the board is that the board discuss and determine whether uh as a board you would direct me to have staff put together sample board policies um and bring them to you all in a public meeting like say for instance the April uh Schoolboard meeting um for a first review and then at that April meeting members of the board could analyze talk about it ask questions make recommendations for changes and then we would bring back those updated versions of the board policies to your May school board meeting um for approval in May so that's one way to do it is to assign the the task
072of preparing uh the the board policies to myself and by extension to members of my team the second and alternative way to do it is for the board to establish a subcommittee and the subcommittee would be comprised of two school board members and members of my team and that group would meet outside of a Schoolboard meeting to see our current board policies see the proposed csba sample board policies and then decide what to bring to the board uh for the public review so that one would just require members of the current School Board to spend time sort of determining which of the proposed policies um make the most sense to bring um to the board um and it just adds an additional step and and you all might decide you really like that because it
073gives members of the board an opportunity to be involved um in deciding which ones to bring or you might say well that's what we have you all um to be able to do this work um because it does add an additional burden of time um and those meetings would they would likely you know run a minimum of an of an hour um at a time but but it can also just take longer than that um because some of these board policies are very lengthy and very wordy um so tonight's discussion is about putting before the board the two ideas one of having School District staff compile sample board policies that we bring to you all and then as a board this board of five talks about them at a public meeting considers them and then
074brings back the version at the next Schoolboard meeting um that include board comments and and requests for changes and then the board votes to either adopt the new policy or not um or establish the subcommittee and then the subcommittee does that um selection process and then you still bring the policies to the board and it has the two meeting process um so with that I'll stop talking and pass it over to the board for any questions and comments I don't have any questions I I think for me personally I prefer that the staff review process happen and that we all have a chance to look at it at the same time if any of the trustees feel strongly about doing a subcommittee approach instead I'm open to that but I think given the breath of
075updates and I just in general I think this whole process is a very worthwhile one there have been a lot of changes in law in California and I think having our policies reflect that um universally just doing a total review is very helpful something that should be regular practice and I know the cspa supports other districts in doing their process um at the same time I understand that our policies as currently drafted reflect the sentiment of the board at the time and so we're not necessarily trying to make ours a copy paste of every other District in California so I do think that it'll be something that the the five of us should review together unless there are any trustees here who are very eager to take a first pass at it I am not
076eager to take a first pass at it so I will um I would prefer to defer to um staff who may have more experience with this and I think yeah I agree um it will be great to to see it and then comment on it but maybe also I guess one of the things that I would request as we um move forward with this process is just like in um if there's any kind of updates that we weren't sure about or like if we sort of if there are any um updates where there sort of two reasonable options and maybe we can get like a um an understanding of um what those options are and like what are the what are the different considerations that might be at play because I I know a lot
077of these are not going to be things that we necessarily deal with every day but um it would just be helpful for people who have spent more time with the with the policies and with alternative policies to kind of explain you know what what the options are um so that is for me um does anyone pardon me vice president Trent um president Brooks is messaging that uh she agrees uh uh and it should happen all together as well okay great um any public comment on I guess was not a voting item but we're just discussing um that we can have public comment if there's any in the audience no Joe is there any public comment online yes checking no public comments on Zoom okay any additional comments I just had a quick one I think
078in addition to truste trend's recommendation I think that's a very sound one especially given the climate that we're currently in and understanding that a lot of our peer districts may feel a lot of pressure to take a certain tone or approach that might deviate from their prior position I believe that knowing that not every district is the same and they're taking different approaches is helpful for us and I trust the staff to give us the initial suggestion but at the same time I think to trust you tren's point if other districts are going one of two ways or one of three ways on a particular update it would be helpful for us to know what the breath of options are and then just for the lawyers on our uh board it would be helpful to
079have a side-by-side red line or black line comparison that might be more detailed than necessarily everyone would like to look at but I think especially given that this this is our board policy we're talking about to the extent that it's reasonably possible that would be very helpful for us to have agree okay I think um superintendent you have enough direction from us I think okay great all right next item um 8B I'll go ahead and begin to share my screen now wait good evening Board of Trustees superintendent Ooa and members of the public my name is Diego Perez I am the director of communications for the San Mato Foster City School District and I'm excited to be here tonight to present to you all the workforce housing Communications plan with The Branding of building a
080bridge to housing affordability securing a legacy of learning and uh this is the flick book version that will be live to course after today's meeting and the first page that we're going to look at is the spread of the communication strategy as well as the engagement strategy so first to call out the communication strategy we are utilizing the layered communication strategy that we initiated about two years ago uh when our first year before the Strategic plan was approved we were trying to Mar out of things in that same sense we have podcasts weekly communication social media press releases uh we initiated Cafe Diego's board Community workshops um and in those corresponding events that I highlighted I added those to an internal Communications approach through District of Affiliated um membership if you will given that pta's
081corresponding family members may not be internal in the sense that they are within our school grounds we're categorizing them as an internal communication strategy so our elac meetings and daacs would be included as part of the communications to our folks now then we turn into the broad communication external strategy which does include local County and City governments now this is more strategic and niched to Ure that when we do do a communic ation plan that does go via weekly Communications to parents square that we're also including it in a CommunityWide District newsletter which will be restructured for this initiative so the districtwide community newsletter will be featuring Workforce housing updates to anyone who wants to opt in and of course I'm kind of giving you strategies ahead of time but one of the first initial
082Mass mailers that does get introduced would include um availability for our residents to be able to opt into that mailing uh list serve so that they do get those monthly updates as we engage with our community in um different ways additionally we do have neighborhood associations in the broad communication external strategy um that includes barisford uh Hillsdale neighborhood association Baywood sateo Lori medals um so these are some of the organizations that we've um did some research on ahead of time in communication with the city in Sano to get the appropriate context um so that we can engage with them um in that same sense at the bottom we do have a sample approach as to how a month would look like when we begin the communication strategy um in in messaging out our our corresponding
083both internal District Affiliated and Brad community members to the right of the screen uh we will now get into the engagement strategy which is a bit more Niche and does go into the nitty-gritty of how we're going to be engaging with our corresponding folks in the internal side we do have of course the monthly meetings as I mentioned the cafe Diegos but now we are going to be able to engage with our scha members and our CCA members at the same time we do have the workforce housing leadership subcommittee meeting monthly to engage in the conversation um we do have Ed Foundation as well as an internal stakeholder um in this corresponding category and then when we look into the broad Community we do have both cities um included as well as a county and
084then we did structure it in a way that we are able to instead of us having a meeting with our city of Foster City's council members or our city of sano's council members we instead would go to their corresponding board meetings and do public comment just to provide that update to the community as well as knowing that these meetings get memorialized and shared um so that way our corresponding folks don't have to take another minute to have another meeting on their corresponding calendar they can just hear it from us as we go to them again meeting our our community where they're at in addition we did strategically input Baywood neighborhood um Association beur neighborhood association they're very close to one of the sites that was discussed in the educator housing task force um and as
085well in the the bottom very bottom with the addition of the other corresponding neighborhood associations we do have some Workforce housing partners that we have been in contact as we were engaging in the educator housing task force um initiative in the prior months so for example we did have presentations from woodwood city they're open to come back and collaborating and engaging with us the same thing I did have a new connection with the center for cities and and housing with Berkeley um and also our corresponding colleagues at Jefferson Union High School District who do have a um Workforce housing uh building readly available and are in use and they are offering us tours already so we can have the ability to go and engage with them as well and then of course our nonprofit housing
086Partners uh we already had some engagements with the hip housing as well as the Samaritan House um so we are going to continue those conversations so that they are in the know about the work that we're doing here and at the bottom we did structure it and kind of calculated how much we are looking at about 70 District Affiliated meetings with about 146 broad Community meetings uh which does turn to about 300 plus hours of strategic engagement um but at the same time while we are having this dialogue and conversing with our corresponding stakeholders we are still engaging in podcasts which would feature folks from the workforce housing leadership subcomittee but as well as the folks who we probably are in meetings with so if the Ed Foundation had a great dialogue we'd want to
087bring that on to the podcast so that we could extend those conversations to folks that may be able to to digest messaging in that way but similarly we are looking at about uh eight plus uh press releases Mass mailers is a big one in this one because we know that a lot of the community members and the input that they have is going to be crucial for this initiative we are going to be doubling down on the uh um how we engage with them in residential mailers um and of course like I mentioned have the landing pages and the list serve available for folks to be able to access and often if they like to so this is the broad layered communication strategy that uh we've been able to come up to essentially see how
088we can get a grasp of the entire Community coming together that includes all levels of our government but at the same time includes folks from the um from school sites as well and of course the urgency to this I mean we began the workforce housing because we are seeing the high rents in the Sami Sano County um just to pull the numbers here about a two bedroom we are expected to pay about 3,700 uh and for example even with a studio being 2400 having a first year teacher or someone transitioning to a par educator position from another district and they're trying to commute and be here it is crucial to know that they might not be able to find housing here knowing that there is a new job or position for them here in our
089district um through that urgency of course we did have the commitment um and we did have the educating educator housing task force that the board um got together and approved with the recommendations that were approved and passed in January which includes the survey recommend a um the leadership subcommittee creation this Communications uh strategy as well as a a board resolution uh board uh visibility architectural recommendation and the board Council recommendation at the end uh but of course the one thing that that made this possible was the housing task force itself at the time we called it the educator housing task force with that we had members from CCA Alicia Aragon Robin Holmes Who provided great Insight during those meetings we had our president Katherine Pratt we had our County Superintendent Nancy McGee a board trustee
090Cherry Chavez from the Union High School District so we had a lot of folks locally engag with us but also through the uh the city council and the city um both of them we had Noelia Corel from the County Board of Supervisors Patrick Sullivan Stacy jenez Lisa Diaz NZ Rob Newsome and then internally we have some folks join as well so with this broad range of folks that have already began the discussion it's only uh Paramount that we continue on engaging with them and expanding how we reach more individuals so that we ensure we give them the why so three of the goals that we have for the communication plan is to educate everyone we want to make sure that everyone that hears smfcsd Workforce housing or building a bridge to housing affordability understands what
091we want to do and what we're trying to do to retain and and keep our highquality talented Educators and um certif classified staff as well um we want to engage in the community and discussions about potential Housing Solutions we do have two up for discussion that was passed through the recommendations which was chess and nlls and then finally advocating for policies and funding um one of the recommendations is a bond Council so we are looking into how can we ensure that the broader Community understands what we're looking for and what we want to do to ensure that our staff have the ability to serve the communities they they work in and live there um is is so crucial to see how we can uh make this possible some of the background and rationale that we
092uh found in researching to create the strategy for this Communications plan was that I mean the S county has been long recognized for high housing costs from 20 2001 to 2007 there has been about a 35% Rise um 35% rise in over six years on on housing rent so that's something that we are looking at and it's not going down and we are trying like uh we mentioned we have some percentage uh incremental increases and in salary wages and that's not keeping up with the quickness and how it is that we are navigating the the housing market right now but it does p impact all teachers and staff um we are looking at about a family of four that makes less than 156,000 is considered lwi income according to housing choices um and that's here
093in the Santo County um which is extremely uh tough for for some of our families as well um but we do have some successful housing models nearby that we've already collaborated with and we'll continue to engage in discussion so that when we are moving forward and we are collaborating with our corresponding stakeholders that we keep those in mind and keep those stories alive because they are beneficial to keeping staff in their corresponding School sites we had Jefferson Union High School Districts share their information with us they're here in Daily City up north Redwood City Elementary School District highlighted their process and how they're navigating and creating the workforce Housing Initiative at their District and then Santa Clara Unified School District does have one called um gasa Maestro apartment complex which I just think speaks volumes
094to the communities they're trying to uh support in their district and of course why we must act now I mean s postra City School District um is at a pivotal moment in its Workforce Housing Initiative I mean when we leverage our district own land such as the NES or even CH uh chess drive this the district office um and engage with stakeholders we do have the potential to Pioneer uh some really sustainable Housing Solutions for our staff and the next step is of course Guided by recommendations but the work that we're going to do collectively as a as a community um with that being said I I thank the board for the time to um explain our communication strategy and uh I'll turn it over to you all for any questions and comments thanks Diego
095uh I just want to start by saying I was really happy to see the communications and engagement strategy really impressed by the number of different touch points and I think you made the comment earlier about meeting our community where they are and not kind of defaulting to the idea that because we discuss this at meetings or it's on our website that they're going to stumble upon it organically and so I I really appreciate the kind of thoughtful level of really in-depth engagement multifaceted engagement everything from mailers to meetings to being part of neighborhood associations and ptas and kind of a full court press I guess my question for you is that I I agree with the strategy and the engagement strategy and I'm sure we'll adjust that as we move forward and get more data
096points and details do we have the resources or do you feel that the team that we have currently is and I know we're also again exploring consultants and other support but how do we make sure that our team is set up for success and I understand that this won't just be you and the superintendent or you know Amy and others involved that all of the trustees and even our partners on the task forces will be mobilized to really help achieve these metcs that we've set out for ourselves but do you foresee any issues with your current bandwidth Staffing in terms of being able to do everything we've set out here on top of every you know administrator's daytime job as well that is a wonderful question Jan um I do have some tools up my
097belt of course that allow me to do the job I do as a oneperson shop um now of course like you mentioned there will be moments where we will look back at the strategy and say well this might not be feasible or we can already create a certain strategy for example now so if we have some ideas of some press releases that we might want to highlight as Milestones pre like pre-prepare them to see what we can like set some goals and create those I think we'll be good in setting up for success but of course I mean the communication strategy right now is full-blown but we could definitely navigate how we um want to engage and to see if if we do need more support then um I'll I'll see if I can inquire
098about that and I think On a related note I think for all the trustees you know we've been talking about this for year now this is something that we're all very passionate about willing to step forward however we can be utilized to best help you but also having worked on a lot of ballot measures in my past life the best validators tend to be the teachers and those who would benefit directly and so to the extent that you know we don't allow the face of this conversation to only be administrators or only be elected officials but also to be the communities that we're serving and people who benefit directly and those who will be involved in building these projects and living in these projects I think this is something that we've been out in the
099community for a year now just having preliminary conversations and there are a lot of folks who are very excited and fired up about that and I think to the extent that we want to take a very ambitious approach to our Communications and engagement we have a lot of willing Partners out there and so again this shouldn't fall solely on you or on the superintendent or on the usual folks I think this is the type of issue that is best served and I think will be most successful if we bring in all those folks who have been asking us how they can help us um trusty bricks do you have any questions I'm receiving her um messages on I'm seeing if she has any right now no questions thank you thank you um do we have
100any public comment in person can I give it yeah can I give a comment I need to fill out a slip right should I fill out a slip no it just came to me I'm just umer good evening everybody I'm actually uh phoe Shin vcat I'm on the Foster City Council and I'm the Lea on that's why I'm here to learn about what's going on the Schoolboard meetings but I had some ideas if you would allow me to share I think the plan looks really good I think um um other people to keep in mind are like some of our service clubs like rotary Lions Etc and reaching out to and and that this doesn't mean that you have yet another group you have to present to I think it's almost like train the trainer
101so how do we take people like me who already go to those kinds of meetings and uh maybe I get a different like a lighter version of it where I can at least start presenting the idea and getting and I'm volunteering myself I'm I'm hoping the rest of my council members would want to do that as well so that we can divide and conquer um also looking at Ambassadors in the communities uh people who are not don't hold any special appointed or elected title but they are absolutely trusted right the the matriarchs and Patriarchs of our communities um so those are the kind of people that councils and council members and other planning Commissioners can help parks and wreck folks they can help connect you to those people you know and then we don't we
102can lift the work together so that's all I wanted to share thank you thank you hi um I had not planned on speaking but uh this is an issue that I'm really thankful to hear addressed I um almost ended up on that housing committee but I I couldn't commit to the time and I'm so happy to have heard the report it sounds fantastic there were just uh three things that I wanted to mention the first one is uh thank you for all the work that went into that it's an amazing presentation and I was just eating it up uh the second one was that I think it's important that uh we don't only target the par Educators and the new teachers I am going to be on the 18th step of the salary schedule in
103the fourth column I can't afford housing that my family fits in uh when my son was born I couldn't afford a place that we fit in and we lived in a small place he's in high school now we're in a bigger place he's bigger than me though and he has a little brother so um The Challenge there is that I've got two no four four steps left where staying a year longer bumps me up a little more than just whatever we bargain for and when I hit 22 it's going to come going to be getting less affordable aggressively every year and that brings me to my third Point districts outside the Bay Area are now aggressively competing for teachers I can move to a district where the housing costs are half what they are here
104and only take a 5% pay cut and I love it here uh I've been at North sh viiew as the science teacher and started there at 2010 you you will Prime me out of that school uh in a in a coffin I I love it but uh my housing costs are well over 60% of my of the amount of money I get every month and that's not really sustainable because the high school kid's going to turn into a college student so I just think that those the the issue is not just for the new hires even people who've been here forever we're not uh we're treading water at best and we're getting old so it gets harder you know the joints are starting to Creek uh so I just wanted to put that out there
105that I really appreciate this work but I want to make sure it's not just focused on getting new people people leave every year because of housing costs and we've got to come up with with a solution for them thank you so much oh and I I was supposed to say my name I'm Scott Hilton and I'm nor shiew thank you thank you that would be helpful for the minutes thank you um any other comments in the audience okay um Joe can we check for online comments yes checking no comments on Zoom okay great I think we can if we does anyone have oh additional comments um yeah so I just wanted to thank you um Diego for this presentation and just really making sure that we are really touching everybody and getting this communication out
106there I think this is going to feel at the you know when we get down the road this is going to feel like something that everybody um knows about is supportive of and is excited about so I think that's really great um I did also want to thank Mr Hilton for sharing comments um we talked talk a lot about attracting and retaining um our educator Talent here in our district and I think it is really important that you know um obviously getting new teachers in is great but we we don't want to lose the teachers that have really um built this foundation for our students and are really important to us so thank you for sharing that um and want to just keep that in our minds as we're talking about this thank you I
107I also just wanted to Echo the ter earlier public comments we receiv received so mron appreciate that actually one of my daughter's own teachers in the district moved out a few years ago specifically citing housing as one of the main issues she left so I fully understand that's a constant issue and I think even from the beginning of our conversations with task force we were looking at neighboring districts and their offers and they're always trying to bring our highquality Educators out of our district and so fully understand the kind of dilemma that puts our Educators in so I'm glad that's something that we're bringing front and center as well and then also want to thank council member vcap for being here and 100% um Echo what she was saying as well having those Community validators
108as ambassadors and I think again so many of our partners are willing to be the ones to give the presentation to be the ones to go out there and also bring back feedback they've received because as we know different people are different points in this conversation and so to make sure we're not just talking to the same Partners over and over but also reaching out to new community members I think it's an opportunity for us to really take that approach and again bring all those folks in and how we coordinate that kind of volunteer army is something we'll figure out but I do think this is one of those unique opportunities where across the county across the city councils across a lot of our partners organizations Community organizations um our labor partners and others there's
109just a lot of alignment here and a lot of excitement and I think that's a unique opportunity for us um thank you Diego for this presentation it's um really helpful to see all the different places that we will be spending these 300 plus hours in meetings um and so um thank you for putting that together I mean I thank and thanks for to our public commenters um I think you know one of the one of the I'm really excited about where this project is going to go and um hopefully we will be able to um do as much good as we possibly can with this project another thing that I think is um is useful to keep in mind as the bigger picture which is that you know based on our understanding of what the
110need is we know that we're not going to be able to meet all of the need that is out there and that is just you know we just don't have that you know th that level of of resources if I if I could wave a magic wand I would love to do it um and so I think it's really important that we continue to keep in mind that we're not the only entity that is responsible for you know increasing housing production which is a a big part of the reason why we have um this housing shortage and this housing um crisis of affordability and so I really want to encourage anyone who's listening to this um to um push for policies at the city um especially at the city level um to encourage more housing
111to be built because you know there it's it's not just going to be us right it's not just going to be governments but we need to create the conditions where um people who are in the position to build housing want to do it and so I just am putting that out there um and I you know I'm I'm pretty outspoken about this and I will continue to to push um at those levels but I think it's helpful to hear from you know especially the people who are going to be benefiting but also people who will um you know it's let let your city council members know and let your elected officials know that this is important to you that this affects directly the quality of um the Educators that were able to attract and retain
112um I mean I think it's just common sense that if you have someone who's driving from or traveling from really really far away they're tired by the time they get here and they're you know they're exhausted by the time they get home so it's not a good um that's not how we want our employees to feel and so I think um and plus it's also not good for the environment to be like traveling that far for work if you can avoid it so I think um in general I think we want to create conditions that are good working conditions for our Educators and that includes commute time um so yeah I just um think those are my comments but uh there's pres yes uh trustee uh president Brooks uh sent a message I want to
113Echo all of my fellow trustees okay great thank you okay so um we have a can we get a motion on this one I'll make a motion to approve the workforce housing Communications plan second thank you trusty Proctor for the motion trusty Kim for the second all in favor say I I I okay um guess we're going back to item five okay so just following along with the previous item this item is an approval of contract with hkit Architects for Workforce housing site analysis and yield study so this contract will look at both the n's property and chess drive to see um just how many units we can fit on on both of those properties feasibility looks at zoning and other potential roadblocks um will then be able to bring bring that um back um
114we're thinking um at the May meeting or the June meeting and of course to the task force once we start meeting do we have any questions about this item any inperson comments Joe are there any Zoom comments checking no comments on Zoom okay any comments no okay um can I get a motion on this one motion to approve the feasibility and yield study second uh thank you trusty Kim for the motion trustee Proctor for the second all in favor say I I I okay next uh 5B yes this is um the approval of a sorry yeah of a feasibility engagement agreement with team Civics uh for a possible 2026 Bond measure um and this team will work to conduct a poll to determine that communties support for a ballot measure um and it'll be quantitative
115in nature and they'll be presented to the board um in collaboration with District staff consultant stakeholders and uh we're talking about looking at a June 2026 bond election that's not too far away um good news is we've worked with some of these team members I've worked some of these team members um on multiple campaigns over the multiple years and they're very very challenged folks so we're asking for your approval of uh this contract with Team Civics to assist us with this feasibility engagement agreement any questions sh maybe we can okay um okay any public comment no Joe can we check online yes uh no public comments on Zoom okay any comments I just have one comment I am looking forward to the results of the study once it becomes available and I I'm going to
116vote to move forward I did note that I believe the Consultants noted that there was an option to add Spanish language and Chinese language interviews to the process and I know that their estimate is that it will probably not be a significant percentage of the voter base um given the very low cost to add that on though I'm in favor of adding on that option I don't know if we've made a decision but it would be my preference to get that you know my heart well Patrick so I just wanted to make sure that was included as part of the study for sure I agree with with that any other comments okay um I will take a motion for this one I'll make a motion to approve this one it's long a second thank you
117truste Proctor for the motion trustee Kim for the second all in favor say I I I okay 5 C this is for the approval of a contract with Adas Architects to update the district's facilties master plan master plan should be updated every 5 years uh our last plan it was called the facilities plan for a new decade and that was approved in July 2020 so here we are 5 years later Adis was the firm that did the last plan so we reached out to them um for them to do the update since back then we had a billion dollars in need um we passed 49 million so we've done quite a bit of work other work is in progress that would be completed with um finishing up measure X measure t and then going and
118doing a fresh look on other items um that we would want included in this new plan and the old plan or the current plan um had employee housing listed but had no money assigned to it so the plan this time with the yield and feasibility study um and continue working with our task force or um committee will then be able to figure out how much we would want to dedicate for Workforce housing um I had a question on the oh is it okay okay um on this so I was part I was here when we did the district's facilities master plan last time and um I was wondering are we going to use the same process where like all each school gets to kind of submit what their wants and asks are and go through
119like the whole process again or is this just an update so our plan is through now through the end of summer is to go ahead and do the update showing what has been completed and have um District staff make a first p of what we feel is needed I I wasn't here at that time for that Master Plan I mean I I have a copy of it but we will go through and then we would present to the school site this is what we feel um is needed at at your campus and give them the op then the ability to tell us if in their comments of those items and then we'll be able to refine with the goal by the end of the of the calendar year to have a finalized master plan as
120we look in our deadlines for um deciding to go for a bond or not and that deadline right now is at our January maybe February meeting okay thanks for that I think that um the part of because I was here back then and I also was I think on one of the school site councils for Foster City Elementary I thought it was nice that like the different groups at each school could provide input so as long as there's that piece where we can hear from the schools I mean I don't want to like dictate what each School needs or wants without hearing from them as well so yeah thank you yeah it's good okay I can talk to it's good okay um any other questions no okay um do we have any public comment on
121this is on this item no uh Joe can we check online please yep checking no public comments on Z okay thank you um any additional comments okay um I'll take a motion motion to approve the contract update the district's facilities master plan second thank you trusty Kim for the motion trustey Proctor for the second all in favor say I I I okay um next item 5D so this is a resolution in support of Workforce housing this was also part of the recommendations that were passed at the Jan uary meeting not sure if you guys want to read it together or um our superintendent might have some comments as well um superintendent okay I don't know if superintendent Ooa has additional comments or we could also just move forward I would just say yeah if I
122can uh vice president Tren just um bringing this item uh forward to the board and really just trying to capture the level of support from the board for this work and knowing that um you know what we want this whole process to feel like to the community is that um we really wanted um to announce you know the intention to um to do this work on behalf of our of our um Educators and on beh of our staff um so that was sort of the spirit that we put it together in um and then as with other resolutions uh the board passes your um your processes typically go through it um uh read it aloud but um but also definitely open to any other questions or comments or any other process you might want to
123use here um superintendent NOOA given that to two of our trustees are not here in person I'm wondering whether it might be worthwhile to move this to the next board meeting so we can all like actually be here like have a 5- z vote potentially um is there any downside to doing that no there's no downside at all um when we put together our our recommendations that the board approved um at our February meeting we put dates and times for when we would produce this so we've met that that timeline online but um the approval and having all five board members present when we um when we you know when the board votes whether or not to approve it um that would be nice to have everybody present yeah and it wouldn't it wouldn't slow
124the process down at all okay great I mean that would be my preference especially since trusty ho is newer to the board and may um have comments about this when any does anyone object to moving this okay um so we can have a do we have a um I'll make a motion to move um 5D to a future meeting second thank you trusty Proctor for the motion trusty Kim for the second all in favor say I I I great um 5 e second interim financial report thanks every me just put the slide deck up here soon as I can find it here we are uh slides here we go there we go thanks everybody um no huge dramatic changes between first inter room and second inter room um just a couple highlights we're continuing to
125monitor what's happening with our property taxes for 2526 uh We've shared in some of the narrative with you as well too that's something we're monitoring um and I checked it this evening and it's trending in the direction I thought it' be trending in so I'm very comfortable with the multiair forecast we built in here um for 2425 and 2526 uh but something we need to be very cognizant of um uh particularly relative to some of the comments that uh we heard recently from the tax assessor in terms of what they're seeing in terms of growth on the tax so U but I'm comfortable with what we've got in there wanted to comment on that um something else uh we made in terms of change in the multi- year uh some of the transportation funds um
126based on um uh the efforts we've had underway um for and and seeking and and finding a solution to our um our our parking challenges currently um we have made an adjustment in our multi-year to to um instead of putting some of the transportation dollars into a capital reserve uh we put those into the general fund not knowing how this was going to finally materialize so we may adjust that again when we bring back the final budget this year uh but that's um some dollars modified in there as well too um so those are some of the the um more significant items to talk to you about our multi-year we're in negotiations and we're really appreciative and of you know the very respectful negotiations and and the and the partnership we have with our with
127our colleagues and are enjoying these sessions um our multi-year does not have built into it any type of increases salary increase as as do at okay other than the standard stepping column so you know as we move forward um we'll just keep you a priz with that okay so I can walk through these fairly quickly there's nothing RIS shattering changing um I can just walk through just tells you we're out in the cycle here for the public um again these highlights are essentially the same as what you saw at uh at firstent we are working uh tomorrow I believe Blanc and I and the superintendent are talking about uh preschool funding we got some information in back about um preschool funding uh what the award is so we're going to spend some time um tomorrow
128I believe or early next week um reviewing uh what we've heard in terms of the award but I commented on this throughout the year this year too that the way that the preschool funding works very simplistically in layman's terms is you have to spend money up front to receive that award on an ongoing basis so we're going to take a pulse on what the ongoing basis of funding is we might have to make an adjustment and we'll come back to you with that but that's one of the things we were monitoring throughout the year which we talked about preschool expansion um and again parcel tax planning um my colleague Mr Chamas and the superintendent and I will continue to work on partial tax planning in terms of um we're we're deliberately spending uh we've had
129other times we've had um uh We've spend um a deficit for a year we've had reserves so I'm totally comfortable with that but we're going to do some planning on from a long-term basis we have um three more years of the parcel it's a nine-year parcel so we have three more years out so we're doing planning around that too um we're working on special education we're looking at Transportation expenditures which are special ed related to see if there's some efficiencies we can materialize um as we continue to focus on those efforts too having very active conversation about that not only in our district but we're having conversations throughout the county with our uh counterparts uh as as well too uh we talk about expansion of TK and you incredible work that this team did on
130Community Schools this slide just again shows you a recap of some of the assumptions we got built into the multi-year for you highlights second inter assumptions for you know step and column increases stirs and purs what those look like indirect rates again snapshots of total revenues um and expenditures and ending fund balances and restricted and unrestricted for the current year a snapshot of what your revenues look like a snapshot of your expenditures and then um looking at your multi-year and you you jump down towards that bottom line there you see in the current year and I've talked to you repeatedly about this that a deficit in and of itself is not a bad thing as long as you have a plan it's a plan deficit and you're spending money that was one time from a
131prior year that you're spending down in a year that you don't recognize the revenue so you're deficit spend in a year where you don't haven't received the revenue so we're very comfortable you'll see that our our deficit is diminishing over time and that somewhat uh related to some of those Transportation funds being moved into the general fund uh or left in the general fund I should say as opposed to being transferred out and that's certainly permissive okay so overall looking very healthy um we're continuing to work on opportunities uh and Partnerships um with with our colleagues um so that's a quick snapshot for you and we're asking for your approval for the second inter report tonight thank you do we have any questions about this I just want to I just had a clarifying question
132so I know you called out the expansion of TK specifically also because as a basic a district we don't receive any additional funding under current law which you know is subject to change and so what I guess is our projected given given our growth rate what how much are we projecting these to come out of our general fund to support TK I got an email on that just earlier today to answer that specific question because just this week schools for sound Finance um let us know that um there is um support um at the state level for basic aids to receive basic a districts to receive TK funding so we've been asked to put together a letter to answer your exact question which is what our exact costs for that program currently what might we
133benefit from if we would receive funding so I have a number for you uh trusty Kim I just I can find on my email while we're sitting here and tell you I need to swim in there but it's millions of dollars we well I guess once that's confirmed they public we can talk about it but it would be helpful I think partly for that conversation as well and I know that's a measure that our district will be supporting if that's a change we can make at the state level and then I guess secondly just given the uncertainty and circumstances is my read correct that it's only roughly say two to two and a half% of our budget that comes from federal revenue given all the ongoing discussions around the uncertainty around those revenues yeah so
134understand it's still very important supports very important programs in District but it's not something that we would be unable to solve in a worst case scenario yeah I think that that's um that's uh such a complex question I I mean just from my experience and this has gone year 27 where I've seen kind of the Peaks and valleys and funding and at the end of the day we need to work with these amazing people that are in the classrooms every day to make sure we take care of our kids and whatever we're dealt with whatever pitch we have coming from the pitch M we're going to deal with our hope is that it's not um Draconian um but you know I've lived through midyear cuts and 18% increases in expenditures which were unforeseen so um
135I think the I guess just from a comment perspective I think you know the support of you and your colleagues at the de I think the incredible support we have from our community in the form of partial taxes in the form of you know campaigns Bond measures uh it's really um we are extremely fortunate in this District um and um I I think that when I've seen districts have that level support when there are circumstances that uh arise when if there's a need um there's incredible support we see from our foundation from our ptas from our public from parcel Texas etc etc so I think we would find a solution to whatever if there was a Draconian problem we'd find a solution um because we have incredible incredible support in our community I agree with
136that I hope that's not a solution we need to seek out but I have faith in our community and our fiscal strength at the moment so thank you so much yeah thank you thank you um any inperson comments super quick one just wanted to make a quick uh notice that even though we don't get money for specifically as a basic Aid District basic Aid districts actually get a lot more money uh from property tases than our typical lcff funded um districts so there's that I would and I know that a lot of our probably every one of our TK teachers would love to support uh the state in funding uh TK because it's a very valuable part to our education thank you Joe can we check online for any public comments yes checking no public
137comments on zo okay great any additional comments no okay then um I'll take a motion on this one uh motion to approve second thank you for the motion trusty Proctor and for the second trusty Kim all in favor say I okay I think we're next one is item six Human Resources um first item is to hold a public hearing on CSA initial proposal for 2025 2026 reopener negotiations with Sano Foster City School District um per government code meeting and negotiating shall not take place on any proposal until until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and provided with an opportunity to express itself regarding the proposal at a meeting of a public school employer after the public has had the opportunity to express itself
138the public school employer shall at a meeting which is open to the public accept ca's initial proposal um so I will open the hearing at this time at 7:32 p.m. um is there any public comment in the audience um any board questions or comments no um Joe can we check online for any public comment yes checking no public comment on Zoom okay thank you um guess if we don't have anything further I will close this item at 7:32 p.m. um next item um so same thing wait there's rather two I is are oh wait oh no this is a review okay um okay so this is uh 6B is a review of The Proposal I can yeah I can jump in uh good evening Board of Trustees and superintendent AOA and our guests um like
139to um present the California School Employees associate ation uh proposals for negotiation uh this requires a review of the board not um a vote and um we're going to project that up for you in a second but um we also have it uh it's part of the packet and here is the proposal um for your review okay we have reviewed um okay so I think we can move on to the next hearing the next hearing um sorry is this the same it says CSEA is should it be spea or is it the the first proposal was from CCA the one to review yeah no I understand but for 6C sorry you're you're doing public hearings on their proposal um Vice pres oh I see I see I see sorry thank you for your patience um
140okay so we will now hold a public hearing on the school district's initial proposal for cssea for 2025 to 2026 and um we will open the meeting at 7:30 5 p.m. are there any board questions or no any inperson comment no Joe can we check online please yes I will check no public comments on Zoom okay thank you um we will now close the meeting at 7:35 p.m. and move on to item 6D this item is the approval of the district's um preliminary um proposal for negotiations with CCA do board members have any questions regarding this item no okay um public comment on this item anyone okay uh Joe can we check online please yes checking no public comments okay um we will we can I will call for a motion on this item motion
141to approve second okay thank you trusty Proctor for the motion trusty Kim for the second all in favor say I I next item 6E yes this item is uh request for approval of the reclassification of classified Personnel assistant positions these are positions um as part of our reclassification committee that consists of CCA leadership and management um where we determine if certain positions based on um the current duties involved need to be reclassified and the committee decided that um the position of personnel assistant um should go from Personnel assistant to Personnel assistant 2 um so excuse me Personnel assistant one to Personnel assistant 2 and so that um is the request and it yeah it requires an approval do any board members have questions about this okay any public comments no Joe can we check online
142please yes checking no public comments on Zoom any additional comments from board members no okay I'll take a motion on this motion to approve second and thank you trustee Kim for the motion trusty Proctor for the second all in favor say I I I okay uh moving on to item seven report on districtwide student wellness and campus climate would it be possible to take a two-minute break oh yes I'm so sorry thank you well um we'll say five minutes [Music] okay e e e you're e so that's e e from our break I stupidly thought I had my laptop in here so cat um Dr Baba is this your item thank you uh greetings Board of Trustees superintendent and public uh my name is Dr christiand alawa assistant superintendent of student services and um I
143have the great honor of uh uh entering the school climate and student wellness update that we have prepared for you uh today this evening and I just want to say definitely proud of all the work of the team um you know to to produce a lot of these wonderful results that we're about to share with you all uh and without further Ado I want to introduce um uh my colleague Dr Margaret idia director of student services who will guide you through that process in these slides thank you Dr ubaba so uh we're going to begin uh thanking superintendent AOA uh Board of Trustees uh president Brooks executive cabinet staff and community so tonight's agenda we're going to be again just going over some of our um objectives that we have uh our student service goals
144our Wellness teams we're going to go over some discipline data a little update on our restorative practices uh attendance our platform Anonymous alerts and the mini School climate survey that you heard from superintendent oo little highlights that you heard um and then we'll talk very very brief that we did get the data yesterday for healthy kid survey so we're excited to um bring more uh updates on that uh in next month uh and then just District uh School climate and closing so we're really committed uh here you see in this photo this is our classified staff and they were getting trained uh using restorative practices and it was really well-received so again they're the front line and I think of our classified staff when we're building School culture um hand in hand with our restorative
145justice and all of the staff that we have really looking at student voice and how we're capturing that um our restorative justice mental health and then some of the other priorities that we have our team is um a great team to support Wellness uh we really rely on our 23 community service specialists and workers and they connect us with their families and keep their voices center of our work um just our wonderful uh social workers uh mental health clinicians uh counselors and then our admin team our restora of Justice tosas have really been stepping up uh they're leading tomorrow's professional development at middle school and then of course you have uh Dr rubaba and myself uh Dr edia a review and when I was putting this together I was like wow we have done a
146lot when it when we think about the restorative justice work um and how we actually started and the connections that it has to the Strategic plan going back to 2122 just the listening sessions thinking about how people were communicating and my coming in and like thinking about where do we uh where can we create stronger systems and of course reviewing our healthy kids surveys and the uh data so we did a lot of uh deep diving taking Street data qualitative quantitative analysis that led us to the development of our um Progressive dis discipline Matrix and uh really with the focus of restorative justice we did start also looking at some of our board policies uh we rolled out the progressive discipline Matrix and we started to talk about what does it mean to have um
147rest ative Justice conversations and partners uh again that's where we brought in really looking at our data our street data surveys and then Yonder and we brought in uh Anonymous alert platform then we move on at 2324 uh it's our first year in the Middle School of implementation uh hiring of our tosas and just the beginning um really light dipping of training for all of our administrator all of the District staff on short of justice and then um the birthing of some of our peace rooms and the concept that we're doing as as well and here we are uh 2425 we're year two we've we've really put in a lot more um focus on expanding the training and because there's been a lot of uh momentum and also positive uh results that we're seeing so
148we have moved into training Elementary um staff and uh We've trained our classified staff we've had two trainings which they've received really um just so well we also had a parent education night and we're continuing to bring in that opportunity for parents to partner with us and um continuing with uh our trainer of the train with uh our restorative justice tosa leading the uh professional development at the middle school level discipline data so if we look at our data um at you can see from 201920 to to now we are seeing a significant impact on a shift of what's Happening um if we look at um our latinx students Asian so across the board there's a benefit to what's happening in our schools in the climate that we have this is a video oh I'm
149gonna whoops sorry you got a quick one so the video I put it in there my apologies and um let's see if I can go back uh that is uh I'm not going to show it tonight it's about four minutes and it's a student voice um from Abbott and staff on their implementation I did want to throw it in there so that you could look at it but I will um allow you to come back to that and the community to see it it's really great and I actually was a collaboration with um Diego Perez and and our Abbot team and students voice is so present in that video uh professional development we continue to Monitor and track what staff have to say and that's that is again with classified staff looking at a restorative
150justice and just their engagement they're wanting to be the front line but they're wanting to embrace and support it administrators and teachers and welcome our family so this and students because students get sent to them so I it was it's just great to see it so we've been seeing um a lot of positive feedback from our certificated staff um we have our our RJ tosa really um carrying the weight at the middle school and champion and being the leaders as we uh plan and uh just us continuing to do the collaboration here's a little bit of data that we've collected so um for this year and it's to look at some of the percentages and how uh we've been utilizing our restorative justice uh tosas and and our administrators in using these practices so we
151have the the mediations it's a formal process uh for those of you that are lawyers and you know we do mediations when you do the mediations it does require you to meet with the client right so they meet with the complaintant and the respond and they have conversations that are formalized and they have to get you know a a meeting to are you in agreement can you move forward to really do this um we're using restorative circles and we're doing the school climate walkthroughs with the admin and tosas and myself and it's really impressive to see it because it's also leading to um academic circles it's leading to uh creating problem solving circles and so it's beyond just like like discipline or change it's just kind of changing how we work um informal there's a
152lot of uh restorative conversations that are informal and then just some of the interventions so you could see there's a lot 20 uh 27% are just conversations and these can be teacher conversations or they could be conversations that your tosa uh restorative justice or student support to are having Community circles are being done uh with during staff meetings or in the classroom um and mediations so we've got a good amount of students and a student and staff can go for a mediation we've had staffto staff mediation um so we're we're kind of expanding our our wings in that department attendance is another part of school climate and we have been doing a great job with our attendance and if you can last year this year it's it's something for us to feel proud of that
153students want to come to school and we are we're up there 96 uh percent um and then you know we we did in January have a little bit of a dip and for for some of you you you may understand some of that um and and we're continuing to support students in in attendance with check-ins with wanting to U make sure that we can um intervene at the earliest step with students when they're not attending sorry Dr I have a quick question on this slide so yes when we say monthly attendance does that mean that these are the percentage of students who I guess if I understand if we're going by day but by month is it they've attended at least 80% of the month is it yes yes it's the overall for that month
154that's correct overall average oh sorry is it the Ada or something else well it is it is your monthly average that we would like generate at the end of the month what what that average is is that helpful so I'm saying if a student attended one day in August do they count towards the total or is it they have to have perfect attendance in August or they have to attend more than so so this is the average of the District so it'll it'll take all of our you know 10,000 some students and then we're running the average what does that average look like for the month okay okay I think um maybe so I guess I'm trying to just figure out if this is the number of students who've attended per day but so we
155don't know for example if one student attended zero days uh there so you could have yes um trustee yes you could have a student who didn't attend in that percentage um you know 10 days for example now our our total percentage would be flagged it would impact our total attendance but uh with that it also gives us a smaller percentage of students when we have S such high percentage to be able to support and track the students that are not coming yeah um thank you Dr another way to look at this is the percentages that are are shown here are really based on the number of days students are present uh versus you know against the number of possible days um and that's where we get that that the number of students present over the
156number of correct thank you and good question okay I'm going to move it along and you can ask more questions um this is just Anonymous alerts a platform that has been really helpful for students who sometimes haven't felt like they could go and um communicate something to the school office or to their administrator and we we're not getting a tremendous amount but even if we get a few that um voices that need to be presented we want to hear them and you can see we have um who's reporting most 53% are students and 20% are parents and then what types of incidents are being reported fights harassment and bullying and um again when we get these alerts they go straight to the school and an administrator can have dialogue with them and they also come
157straight to the district office so as soon as um they come I see that and then I can connect with the administrator and I reach out um Dr rubaba gets it as well in the superintendent and we can make sure that something there's a lot of eyes on it so that they can follow up on it or if they need support that they can ask for support as well this is uh a result of the mini uh survey that was conducted and here we have a statement that was pulled out I am happy at school uh Elementary percentage and we see that you know 76% of students are either all or most of the time and then we have 21 um sometimes and three never right so that's something that we want to continue we'd
158love to have it at zero Middle School we can see uh again the num the numbers here that we have 78% are all the time most of the time and 31% say sometimes 7% saying never so gives us gives us some more information here I feel safe at school um and so again percentages that we are looking at and again I look at never and I want to make sure that we can drill down on who are those never students and how can we increase them feeling safe and places for them to reach out so that they can be in the all the time most of the time and sometimes right have those conversations kids at my school make fun of me or call me names um not joking in a not joking way and
159again never that's where this is good we can see that it's interesting that the middle school it's a much higher percentage that's they're like it never happens to you know sometimes and then at the elementary 50% it never happens to sometimes Dr Heria um can I ask a quick question about the survey was this anonymized as well as I know the chick survey is Anonymous yeah yes this was an it was and it was um a mini sample and it went through actually HR um and they uh they uh were the ones who actually administered and then student services the one that um did the analysis of the data thank you you're welcome uh healthy kids survey as you heard um superintendent AA we just got the results yesterday and we're really excited um to
160dig into that um and this I just I took this Photograph I'm so happy about it because if you see these students they were so happy at beach park they were in a little circle and as this is one of the schools where they have little C Corners everywhere and they were just so happy about sharing how they're embracing some of the restorative work but there they are in music so chick survey um we're going to be bringing you uh the drill down and the superintendent already has started to do the analysis so I'll be partnering with him as well on that um which will take us back to a school climate and safety report this was last year but this is um uh the report that we have uh created and once we are
161able to unpack um the chick data will be able to continue to develop another one for this year oh that's that's it so that's the end of that's actually kindness campaign at one of our sites and it was just really exciting to see uh students feeling jazzed up about kindness um I'm I'm available now for any questions comments that I could uh respond to oh I had a couple questions um first thank you for this um presentation my one oh one of the questions I had was um I'm thrilled to see that students are reporting um through Anonymous alerts I'm just wondering um are we able to like follow back up with them to let them know what's transpired since they're they've you know alerted absolutely yeah so um because it's an anonymous platform um
162there is a component where you can communicate so each School administrator that gets it you can and I can respond to whoever submits the report and we can ask them for their name and so I can say you know um trusty Proctor um I won't know your name but I'll say I I received your alert um how can I help you uh would you like to come to the office and uh would you like to share your name many many times students will say yes I you know I'm Dr Adia and I would like to come to the office or I'd like you to call me to the peace room or I'd like to to meet in the counseling and so there is there is a back and forth um component in that and then
163we do um communicate with them sometimes if they want to stay completely Anonymous you can still communicate with them great that's good to hear yeah and then I guess um I know trusty Tren asked if the survey was Anonymous as well um just wondering how do we find out who these 7% or however you know the different slides that are like never happy never safe and always being made fun of basically how do we yeah and that's that's that's a great uh question and um what I would say is that because they are Anonymous um in this particular sample and I can um um could ask our executive director um for HR to comments but it it was a Anonymous uh uh survey so we wouldn't be able to necessarily go back to any individuals
164but as a as a community and as a school district we certainly would um continue to have campaigns as you see kindness campaign that folks are having throughout and talking about um you know how we can sort of uh prevent students from not feeling safe with the healthy kids survey that one while it's Anonymous it will send us actual student um information if they report something where they're really not feeling safe so it's Anonymous but we can we can drill down on that um and I don't know if um executive director um Cosmos would like to comment on that um I would like to add um that although we can find out because of you know the level of anonymity that you know the survey affords and it was intended from the from the very
165beginning we do have uh multi-layered services at at each school um you know we have you know a of teachers right counselors social workers CSS as community service specialists um who are constantly connecting with students um you know you know whether it's one-on ones or small groups or like a whole classroom um and we're able to support um a lot of our students who who might be exhibiting some of these um feelings and things like that um so I think the wraparound service kind of component um across our our school TOS is really key and important um but you know ultimately we you know we can find out right it's Anonymous um to two follow-up questions one is I mean do we know this data like Broken Out by school or grade level or like
166in more detail where we could identify some Trends yeah I I can address that just to give you a brief um background of the mini chick survey it it started through our work with our LMI group the Labor Management initiative um and it was uh the group decided that we wanted to do sort of a check-in before the um the more comprehensive uh California healthy kids survey and so it was very limited it was just a handful of questions just to get a quick look and the way it was set up it was Anonymous and we were unable because of that um and I have to forgive me I don't understand the technical part of that so much but because of the way it was sent out we were unable to disaggregated it by site
167or or by student it was just to give us give us a little bit of a taste of what was happening in terms of school climate prior to like I said the comprehensive California healthy kids survey and so that was the purpose of it um I think kind of in hindsight we we do wish we might have been able to disaggregate it so that we could have shared it with our principles and um you know our staff but uh it was again sort of the idea was to just give a a little sense of what was going on in terms of um School climate prior to the larger survey thank you um Cosmos and and I'll just add that the healthy kit survey that we have is um directly connected to each School site and
168so we can we can follow through again I think that what it did this mini survey is really get kids ready and our Advent team ready to really engage and W to um take the healthy kids survey which is a more comprehensive it's like you um takes more time um and we get a lot more information and then we had the layers of staff and parents taking it and we made sure that we had allocated time so that staff could take it because we want to hear and that we sent it out multiple times to our family and our community so that we could hear from them so that one is very specific to each school and it gives each school um so they can hear student voices and they can hear their family voices
169and sometimes it's it's a message right that you're doing really great or maybe there's a little area where we could do just a little better I have a few follow questions as well so going back to the attendance slide that I asked about I think uh Dr hery you commented on the decline we're seeing in 2025 and I know we have some anecdotal evidence as to what's contributing to that particular decline but I did want to ask is the healthy kids survey or any other survey that we have out there going to be able to capture some of that I guess uh causation that we might be concerned about specifically with the January February and I assume March decline in attendance and my followup to that would be and if not I guess what other
170types of interventions or data points do we have that we can use to validate I think what we've initially heard might be causing that particular backslide yeah and it I want to I want to make sure we go back and we can look at that slide it was a very it was U like one point that it went down but what I what I'd like to say is that once we look at the healthy kid survey it will give us some information the pieces that um I think could help counter that is that we have gone full force on how we are uh connecting with students and the sense of belonging we have gone like the fact that we've been spending the time with our classified and I really bring that as a highlight because
171the students go there first parents go there first and sometimes things can go um they can get not captured when that front line doesn't know how they're supporting and what the the change in practice is and so now they they're 100% on board um tomorrow we'll be leading that professional development um we're talking about a lot of how do we solve problems and how do we communicate and how do we support those students uh we also have a great mental health Team we have our mental health clinicians we have our social workers so we do have our folks deployed and we're very strategic on capitalizing on the tier one where counselors and and and teachers but then making sure that we quickly tag in if we need to tier two and tier three interventions for
172the social emotional and and the wellness components um we'll look at the data um and and I'm hearing that it sounds that um maybe our work and our efforts are supporting students um and maybe shielding them from some of what's happening in the world today yeah that would be great and would love and again huge credit to our team I know it's been a very proactive effort for the past few weeks in particular and so would love to see us be able to stop the bleeding there and be able to make sure all our students understand that they are supported here um and I think to Echo trustee Proctor's point I understand the limitations of the mini climate survey but to the extent that when we get the full data and breakdown for the healthy
173kids survey having the site specific breakdown but one particular request I have that I've heard from um parents of both Bayside and College Park is that for specific programs like the gate program I think it would be helpful to have that broken out separately to the extent that we can do that with the data that we have just because we sometimes do observe different Trends on that piece and I think in the future with a mini climate survey as well if we' known for example on the safety piece that the 5% that say never are concentrated in a particular site I know that would have completely changed the way that we respond to that situation and so understanding the value of the anonymity I still think having better disaggregation in the future would be helpful
174so that we can focus on any particular issues as we've seen them because as we know our sites tend to fluctuate over the years and certain sites tend to have you know more issues at a particular time and then we're able to address those and resolve them and so I do think to the extent that once we get the full presentation of the healthy kids survey the more disaggregation we have by program by all the usual ways that we cut those metrics um I know that's very helpful for us as we start to look at the big picture yes thank you so much and we'll definitely um take that all that feedback and uh work work for something that uh you're asking for absolutely all right uh any anything else um I actually wanted to
175ask about the video I don't know that we're able to view that so maybe if that could be updated for I will um make sure that it's updated once once I get up if there's if you're yeah I'll put it so that it's updated okay um do we have additional questions no um any public comment in the audience Joe can we check online please yes checking no public comments on zo he thank you um uh yes I'll I'll make a quick comment um thank you Dr Heria pelts and um the the student services team I you know as a parent I can see the impact that these practices are having um firsthand and I just really appreciate everyone from you know the the front office staff and all the teachers and then we we have
176restorative justice Specialists and um and tosas and you know all of our our mental health staff I'm just really grateful for all the work they do to kind of create a safe and welcoming and warm environment for our kids so that they feel comfortable raising um concerns or issues and I think um and just modeling how to resolve conflict in a healthy and and mature way so um thank you to the team and I just really appreciate everything you do thank you so much thank you all and um have a great night and um really appreciate everyone thank you superintendent AA all right I'm gonna close this out okay just had a a final comment um from me um before I close it out um so thank just want to thank you again for this
177um my one comment is I think when we create like we talked about when we create our own surveys that you know we have the data that we're able to look at but also I just want to make sure that the kids who are answering these questions like never safe never happy always you know essentially bullied that there's something in the survey that says like you answered this question this way here are the resources here's who you can reach out to here's like a phone number you can text or something that lets them know I like they walk through campus every day and they know the different rooms and the people but I think as as many times as we can say we're here for you and here's how you get a hold of us
178um would be what I would like to see um so that's my final thank you thank you and we can we can do that I know I I didn't leave yet see this time but we can certain do that for the mini and and again for the healthy kids survey we get you know messages um so that's that's kind of a great thing and it is anonymous but they will tell us like at this school you know they'll give us we can drill into that but thank you okay now really gone thank you yeah I agree with that it's always you know heartbreaking to see that someone has that bad of an experience at school so to the extent in the future we can maybe um I don't know if even if there's a a
179a box that like if they want to tell us that they need help or are struggling that they can um just yeah that'd be great thank you are we on to um board item nine board member requests for future agenda items I was just going to reiterate my earlier comment about the tech usage I think it would be great to have a followup on that conversation um and then also just want to thank District again for setting up the uh tour of the lunch facilities that'll be happening next month it's something that I've asked about previously and it's great to actually be able to see the master kitchen see some of the changes that I think we just approved today in our consent calendar and so to see the kinds of Innovations trying to bring
180into our nutrition and our school lunches is something that I'm very interested in looking at so I'm looking forward to that tour uh next month and if I can if I can chime in here um trusty um on this particular topic we also are filming five separate uh lunch and breakfast Services um in terms of how we prepare the food so you may have seen it on our Instagram or on our Facebook today um but we're actually just rolling the cameras and watching how the food is prepared uh because you know when we visit on the 17th of April it's going to be interesting to be physically in the space and see how the equipment works but I really want us to have some Advanced knowledge of like what actually gets cooked when it's when
181it's there because you know we won't be able to see multiple me meal Services when we show up on that day um but in in the weeks ahead we're going to be filming more and more services so we can see um you know see what kind of food we're starting to put together I look forward to our Chef's Table version of cafeteria food so any other requests um okay board member statements just want to wish everyone want a restful spring break see you all when we get back have a shorter list than usual this month um I wanted to First just uh Echo the sentiment about wishing everyone a great speaking break I wanted to thank the friends of Mandarin Scholars who just had their 10th Annual Gaya supporting the programs at College Park and
182at Bayside um they threw together a great event and had a ton of parents and others contributing and being involved in that effort also as a college park parent I wanted to welcome our new incoming principal for College Park Betty Chong who I believe we just approved um early today as part of our consent agenda and then I wanted to thank uh council member venat for being here from Foster City um and also earlier the council member Saro kitki who was here from San mono I think our trustees and our board and our staff have made a very conscious effort to strengthen our relationships with our city councils and with our County and so it's great to see those Partnerships really coming together and specifically on the issue of the buses council member s kitki
183and many members of our board and our leadership were in discussions constantly trying to address that issue and happy we're able to come to a resolution that the committee our community was happy with um and on that note I just want to say that behind the scenes so many of our leadership and staff were actively proactively looking at this issue for weeks before we were able to announce the update that we had today so just want to thank them for taking this on for hearing those concerns and for being very proactive and exploring every possible option to resolve these types of issues and so again that's not something the public will always see but I do appreciate at the work that especially our staff did to basically start addressing this issue from the first minute
184minute that it broke and so I want to thank all of our team for being able to find the resolution that worked um thank you yes I I agree with that there's always a lot of work that happens behind the scenes and I know um in particular the facilities team has been working really hard on this issue um and related to facilities I wanted to talk very briefly about a I think the this past weekend was the first weekend that we had a couple of our um our school sites open on the weekend for Community use and um as far as I can tell I think that went really well people I I saw people at our school that I've never seen before in the in the neighborhood so um and I've just heard comments
185about how it's really great and um you know we can see whole families use the space and you know parents can do exercise there as well as as having their kids play so um I really want to thank the community for their support because without Community Support we wouldn't even have these facilities and I think it's great to be able to give in some way back to the community so thank you uh let's see next item is future meeting dates which are listed April 10th April 24th May 8th May 22 and then we also have I think um we may need to update this one because the next um April 17th is the visit to the Child Nutrition services so it would be great to update that um public comments on closed session items is
186there anyone who wants to make a comment in person no Joe can we check online please yes checking no public comments on close s items okay thank you uh we will now recess to close session e e e [Music] um um this is item 13A um report from close session on this item by a vote of 3 to0 22 two temporary 22 temporary certificated employees were released as certificated employees effective the close of the 2024 2025 school year um item 13B um case number two oh here I'll do this um item 13B a majority of the board voted 30 to approve a compromise agreement in office of administrative hearings case number 20241 12369 to resolve claims against the district in exchange for a total not to exceed $60,000 in funding for students private educational placement
187and a total not to exceed $88,000 in attorney's fees um roll roll call vote um do each person like trust you can't vot yet okay um roll call vote was um trusty Kim trusty Proctor and trusty Tren all in favor okay um and then the next item didn't have any nothing to report out so we will um that was the report from the Clos session so can I have a motion for adjournment motion to adjourn second thank you trustee Kim for the motion trusty Proctor for the second all in favor say I I thank you