001[Music] good evening everyone checking good evening am I good yes thank you good evening I'd like to call this meeting to order at 5:32 do we have any public comments hearing none um I'd like to close this public comment sorry I'd like to adjourn to close session at 5:32 [Music] he [Music] sh [Music] a [Music] a [Music] he [Music] a [Music] a [Music] a [Music] a [Music] n [Music] w [Music] a [Music] he [Music] good evening everyone so I'd like to reconvene from close session at 609 and let's start with roll call I know there's going to be somebody late but let's start with student trustee Asher Gonzalez present thank you Nathan Rodriguez thank you manueles present Daniel sandal here Tommy frutos present and myself Anna aroo present so we have nothing to report from
002Clos session and now moving on to item three c a pledge of allegiance if you please stand and join us so we have some changes for the agenda um I'd like to move item four staff reports um to after item six presentations to accommodate one of our student board members and administration would like to pull 8 A1 Construction contract do I do I have a motion to approve the agenda as amended so move thank you I'll second second first second all those in favor I hi preferential vote I or hi thank you sorry Asher just started with you upates no I mean the board's here so they can do the committee updates so I guess we'll keep um under item four staff reports Item B committee updates do we have any volunteers would like to
003start uh Asher we're doing students till after sorry but Asher you can comment on the um student advisory Council that's a committee um all right um so I believe this last Thursday we um had a meeting with the student advisory Council and just a short recap for those of you who may not know the student advisory Council um uh Santa Paulo Unified School District gathers different representatives from every School site um in the district um in a once a month Zoom meeting with uh the superintendent Mr Weinstein um we go over certain issues that Mr Weinstein brings up to us and he asks us for our input um it is these meetings can definitely get very serious um we have talked about full-on metal detectors in schools we've talked about security um protocols um today
004no I'm sorry Thursday we talked about something a little bit different but still still on the same level of graveness we talked about um our feelings regarding um um immigration Customs enforcements um what some might call crackdowns on um migrant communities um and how that made us feel like do we feel safe at school do we believe the district is doing enough to support us um we did hear and I did hear um a lot of scared students who um I will say though that they do most of them that I've heard do trust the district and believe that they do have their best interest at hand um that is all I have to report for this week thank youan Nathan uh nothing to report right now thank you yeah I was not able to
005make the the student um uh council meeting so I apologize for that and look forward to the next one but I have nothing to report at this time thank you um I have two items uh first on Monday we had our uh kind of semiweekly budget meeting this time we focused on classified uh we went over you know a number of the changes that we're going to be making um about how we're going to try to be leveraging different funds to kind of help our general fund uh we had uh good participation from our classified staff probably the best we've had in one of those meetings so it was really encouraging to have as many people at the table you know discussing these issues so um we're making progress right and um hopefully we'll be
006seeing you know our our second interim and we can talk about that uh as a as a board um second yesterday I was up in Sacramento for my my last in-person meeting on our um Statewide AI task force uh again we're doing really great work there we were creating road map kind of um uh looking at all the different aspects in which AI can impact education um trying to give you know get as many you know resources out there for school board members so that they understand uh the changing landscape uh so you know that work is coming to its conclusion in April and we're really looking forward to uh showing you all all the work that we have hopefully I'm going to be pushing for uh our vcba Association actually have a a workshop
007on AI um so we can all get up to speed so and that's it thank you Tommy and I've got nothing to report and for myself uh I'm in the committee for the Isabelle middle school mization and addition project but because we have HMC Architects here today they will present and um it's just nice to have been part of it and hearing all the feedback from the teachers and being able to make comment um my day job as a city planner so I truly enjoy getting to comment and and helping with the process as much as I can and that's all for me public comments are and do we have any public comments tonight just like to say thank you for coming and making public comments it's important to all of us so we have
008a few um do so let me back up before I call the names but but first will be Dena and item five public comments we continue to encourage the public to view the meetings via YouTube at Santa Paula USD public comments are welcom and encouraged by the board within reasonable meeting time considerations in order to conduct the district's business during this time the the president of the board May acknowledge a visitors request to speak on a topic not on the regular board agenda persons wishing to address the board should complete a speaker form and turn it into the recording secretary individual speakers shall be allowed 3 minutes on any agenda items the board May limit the total time for public input on each item to 21 minutes also speakers will not be allowed to give
009their time to other speakers the board is prohibited from taking action on any item that is not part of the printed and published agenda any individual with a disability who requires reasonable accommodation to participate in a board meeting May request assistance by contacting the superintendent's office at 805 933 8802 members of the of the public May submit written comments by 3M on the day of the scheduled meeting to I Sanchez santaa usd.org these comments will be read out loud into the record written comments submitted to the board are limited to 300 words I think that's it so I believe all of these items are just under public comment No Agenda item yes so let's start off with Dina and following would be Donna cows good evening superintendent board members and santaa Community a powerful message
010was set shared with us by a special speaker a few years back at a welcome back rally the speaker used the analogy of bones in our body to remind us of the basic truth every part of a system is connected in a vital for the whole body to function properly the message was clear one cannot work without the other we are an extension of each other this motiv motivational message highlighted the importance of teamwork unity and recognizing the value of every role in our school district no matter how big or small I can't imagine telling our ribs that protect our heart that we don't need them we cannot dismiss the importance of roles like custodians instructural assistants health technicians cafeteria staff Librarians or campus security and office staff and many many more every person in
011our district plays an essential part and we must ensure that all positions are recognized supported and valued leadership alone cannot achieve success without the strength dedication and support of every staff member every role no matter how behind the scenes contributes to the well-being safety education of our students and this Collective effort is what ultimately leads to our success as a health Tech I would like to share a few things that I provide as a function part of our body at Santa Paul Unified School District we are offing the first point of contact for students experiencing health issues whether they are physical emotional from there we assess the situation and necessary refer to the counselors or other professionals we provide a safe space for students to seek help whether it's physical injuries or emotional distress our
012responsibilities range from administering first aid for injuries like boken bones to offering a safe confidential place for students to talk about their health and well-being we ensure students receive correct medication at the right time following doctor's orders for diabetic students we administer insulin based on their carb counts to make sure that they maintain their health and energy levels throughout the school day we ensure students reive receive the proper care and that any necessary paperwork is completed to avoid any potential legal issues and so so much more not to dismiss any of the amazing work the certificated staff does for our district the support staff here at Santa Paulo unified is not just an afterthought we are important to the day-to-day operations and our hard work often goes unnoticed when we fail to recognize the value
013of each person in our district we risk undermining the very stem that allows students to succeed academically socially and emotionally superintendent and board members we your employees are the ribs to our district directly protecting our hearts our students thank you thank you after Donna would be Chris eness good evening members of the board and cabinet my name is Donna cowls I'm a teacher at Mev first I want to say thank you for deciding not to repurpose our school or any school for that matter if you could have been in my classroom that day when we got the news you would have been moved to tears from the joy that my students erupted with when they heard over the loudspeaker I'm here tonight because I have some questions and concerns about the Santa Paulo Unified School
014District office portable edition project even you guys did take it off the agenda I still want to ask these questions to help hopefully get some clarity going forward when it was presented in January it was projected at $1.2 million now this contract you are being asked to approve is for 1.4 million already an increase of 200,000 and it hasn't even begun as with any construction project we know that there will be work and change orders and the cost will be affected as it gets underway by the time it is finished how much will actually have been spent it's unclear to me and to many others why the district office even needs to expand at all the schools and staff are being right sized which we know is code for downsizing why not the district office
015too how will this expansion serve our community can that $1.4 million be used on other construction projects that we need can it wait can you provide a clearer picture why this is necessary I understand building funds are for building and cannot be used towards saving in our budget deficit I get that however is now really the time for the district office to build additions and expand it just looks bad it doesn't make sense for a district office to expand during a time of right sizing we need you to make it make sense thank you for your time thank you after Chris Ines F fig good evening board members and members of the community people who really know me know I played many hats within the city of Santa Paula one being the president of our
016PTSA at our high school and the other one being our city of Santa Paula Park and recck commissioner those two components right there I deal with the youth on a daily basis I ensure they have an education and they're given every opportunity the city of Santa Paula gives them another hat I wear is I'm past president of CSA I'm also a current job Steward and my role in that and I'm also a negotiator now too and Dr sandal thank you for recognizing us and accepting us at the last budget meeting because that was essential for us negotiators to see what that contract's going to look like so thank you but in that capacity my role as a Union steward is to protect that collective bargaining agreement all those 10 job families and all those different
017jobs within that collective bargaining agreement my job is to is to protect the 378 classified employees to make sure they are given their rights we are essential to this District without us not a teacher not an admin not a director would be able to do their job effectively as we do on a daily basis as a classified employee we de we deal with everything from top to bottom counselor I need help with this can you help me with that writing resumés we do everything more than what a teacher does for our our youth without us we have problems you cut our hours we're going to have problems what's going to be affected it's going to be the education of someone and it's going to be our our schools safe and many of you know I
018have a law enforcement and criminal law background we all know that you take away jobs what's at stake safety that means you just jeopardized everybody on a School site when you cut jobs so I ask when you go to see the budget really nickel and dime what you guys can cut as your expenses at the district office to save the jobs of our classified employees thank you very much thank you now Jose and after Jose Robin Gillette good evening board members my name is josea I'm a student here at Glenn City and a member of the Glen City PTA today I would like to share some great news from the Ventura Council PTA Ventura Council PTA represents Schools in Ventura and our school Glen City Santa Paula high school and newly added Barbara Webster Ventura
019Council PTA applied for a national PTA stem Festival Grant in the fall and we're honored to be one of two in the nation to receive it Ventura Council PTA thanks the Santa Paula Unified School District for allowing to partner with them in next week stem festival and all volunteers that will help out I would like to invite all the board members to come out next Wednesday March 5th at 6:00 p.m. here at Glen City and enjoy some of the cool stem activities I know my peers here at Glen City can't wait I'm sure excited about it and I hope you all get to come thank you good job thank you Robin just a t okay I get in the fight with the mic okay good evening my name is Robin Gillette and I am here
020to speak to you about mavit school first of all I'd like to formally thank you for extending its time as a k6 school and the reason I'm here it's twofold this evening um there is a feeling I don't want this that we won a battle and we lose a war so um I'm here this evening to request that my inquiry regarding the mtig trust be officially recognized by the board I have pre iously followed the appropriate channels to obtain this information initiating my request via email in January as stipulated by the Freedom of Information Act the district has supressed the mandated or surpassed excuse me I do need glasses surpassed the mandated 10-day response period therefore I find it necessary to escalate my requests directly to you I kindly ask for your prompt attention to
021this matter as the document in question are considered public record I will provide my contact information I have been in contact or your your attorney has been in contact with myself and I will um I have responded but I still do not see a trust so um if you could politely look into this for me I would deeply appreciate it thank you thank you so that concludes all our public comments and again thank you and kudos to you Jose great job so we're moving on to item six presentations after presentation yeah so we'll be doing student presentations following um item six presentations and item a is isbel Middle School modernization and addition project Mr Marshall Smith Mr Brian Nichols and Miss Melissa Jimenez from HMA HMC Architects will present an update on the schematic design
022for isbel middle school thank you and again when you're ready great thank you uh hope you don't mind we borrowed your cart uh so this is the model we used uh in our last meeting with the the leadership uh group the teachers and the principal so if anybody wants to see it please you're welcome to take a look um and so I'm going to give you a quick run through I know some people here are probably less familiar with the project and some people are more familiar with project so I'm going to try to do a a relatively quick um rundown of the project but please we love questions uh we've got our team here' got a structural engineer here so any questions we're happy to to answer uh so we're we're going to talk
023about the the middle school project so if you all remember we had gone through a whole process of of uh meeting with community and doing a lot of stuff last year and even the year before that to talk about different ways to approach the project and ultimately that kind of led to um looking at kind of two options which are being evaluated in the eir process right now but then there was one option that we kind of took through schematic design which is kind of the first level of work that an architect does on a project uh and that has followed ultimately by Design development construction documents which are the sort of next phases that you'd go through to make actual drawings that a contractor would build by uh so uh the projects taking the
024form can you go to the next slide uh so we're going to talk a little bit about where we were uh kind of The Guiding principles that are sort of guiding the process and our decisionmaking some concept floor plans a section some elevations and just some three dimensional views uh going to talk some about the schedule and and the the estimate which we just got um and then we have a little sort of slideshow showing the different phasing so you can kind of see how the campus will be phased during construction uh okay next please so last time we had sort of been here and kind of looked at this project uh it was kind of a multi-level um oh go back it was a multi-level uh project where U this laser doesn't work on
025the screen um but basically the existing building would be preserved the sort of historical building particularly the facad that faces the street and then the inner Courtyard side would get modified and and the whole building would get renovated and uh Michael can speak to sort of the structural aspects of that but it would be seismically retrofitted to make it sort of bring it up to kind of what you might consider modern uh seismic uh system and then there'd be uh the addition of an NPR piece to that building and then further down the line kind of probably years and years in the future would be kind of further classroom clusters that would kind of add additional classrooms and replace some of the Portables that that would remain on the site so this is kind of
026where we were um before and probably what what the school board saw last time we go to the next one so and this was just a conceptual image that was in the E report uh just kind of showing sort of a a really broad high level idea of what that might have looked like and so we've taken that further with this current uh design which you see here so keep going so the guiding principles was really these ideas of ease of supervision really creating a secure visitors entrance because if you're familiar with the current building uh the the admin area is kind of inside the building so you have to kind of uh like a visitor sort of is kind of in an open area before they actually get to where you sign in uh
027the idea would be to like fix that or kind of update that in a way so that doesn't happen uh separate staff and visitor parking improve the pickup and drop off uh redefine the front of the school so the after all the discussions it was really the idea of moving kind of the pickup and drop off off of the residential street and and reorienting it so that it's off of Harvard which is the the sort of busier bigger street so take the traffic off of that that one side and a lot of I think the pickup and drop off kind of already happens on Harvard at least that's the way it was happening the other day when we were there uh you know look for opportunities for Community engagement we've done quite a bit of
028that so far and I we're perfectly happy to sort of have to fur further those conversations as you guys want us to share it with anybody else improve the flow of Campus uh reduce the black top and sort of add some more um softscape landscape uh to reduce the kind what we call the heat island effect when you get all that black top and it kind of radiates heat you can go to the next one so you know Architects like to think about things conceptually and it it helps kind of inspire our work on projects and you know we are thinking about this project and you have this wonderful sort of historical building that has been been around a long time and we kind of almost saw that as kind of the root and Branch
029at which the the new the new aspects of the building the addition and the MPR piece which would be new construction would kind of almost grow or Blossom out of that that existing building so you're kind of preserving and uh you know renewing the old and and and something new is growing out of that and we were kind of thinking you know in terms of kind of the life cycle of from kind of seed to bloom of of like a like a like a a tree you know a fruiting tree go on please so looking at kind of the the the existing building in the addition that we're talking about is what you see here is the existing building in white and we would be demolishing one small section on the back corner uh that
030faces in into campus uh that would be essentially to make room for the new NPR piece which is going to be attached so the first thing that we're going to be adding and this is kind of a a multi we do this I just as a way to kind of show you the pieces that are getting added on is uh this connector piece and it is essentially uh toilet cores sort of new restrooms on two floors and a new very very large staircase because one of the sort of major issues or or things that we had heard about the existing building was the stairs were a little problematic um somewhat dark and uh maybe some sometimes crowded so we we wanted to make a a new staircase case that was sort of extra large it
031was daylit uh and then it would essentially act as a connector to the students coming and going from the north side of Campus where the Portables are and it would give them a direct route into the building so that they could get up to either into the first floor or onto the second floor of the building uh fairly easily and directly and then the next piece sort of next to that is a lower piece and we kept it lower so that the windows on the second floor of the existing building still get daylight is essentially the k kchen and servery that would serve the students at lunchtime and it would essentially be the piece that students go to they'd get their food and move into the the the essentially a room like this the NPR
032space if you go to the next one so then the the last sort of part of the massing of of the building addition is the NPR itself so it is kind of a story and a half tall it's you kind of Imagine a space you know it's a bigger space like this because when you have you know 3 or 4,000 square feet you don't want an 8ft ceiling because it feels you know you feel like a pancake um and then there's also a small new addition to the front Harvard facing facade which would be the new front door to the administration piece so you can go on to the next one so this is just um a look at the the building and the landscape so the well so can you because I can't like
033talk and and point at the same time CU I got to be near the mic but the you can kind of see that the two can you point it where the additions are yeah so that's those are the parts that are new and you yeah really we need a stool right so the drop off would be down here on the south um we're looking at possibly that including a canopy element so if you have inclement weather or rain there would be a place to stand while you're waiting to get picked up and then you you we'd be redoing the courtyard so there'd still be a mix of Hardscape and and trees and plants and then the the and what you can see on the model is the the new MPR would have kind of a
034an overhang so you'd have outdoor covered seating as well so you'd have a mix of seating inside and a space in in the actual sort of NPR space and then there's a mix of tables outside as well and then kind of this connecting spine that goes up to the north side of Campus where the the Portables are um and then off the back of the NPR is kind of a what we think of is kind of an outdoor classroom there's just a little platform and in an open space that you can kind of have outdoor functions on for like a larger group okay you can jump to the next one so this is the floor plan so I I won't go through it in room by room but what you see here on the South
035Side in Orange that's the administration so that's your your counselors your principals your assistant principls uh it's your clerical staff it's your right your new secure locked records room so so it's all those functions um and essentially we see the big orange arrow there that's your new front door so you'd come in there'd be a front desk and you can see there's a a a spot where you can control entry of a visitor into campus so this essentially there' probably be a low like gate that somebody at that desk would say buzz you through uh and then you could go into the the office space uh and then there's also a health center so where the school nurse and and uh were Cs and and sort of that that stuff would be we located that
036next to some existing restrooms because usually that function requires a restroom so we wanted to reuse the restroom that was already there uh and then on the sort of the the wing that's sort of what we' call the sort of historical Wing that faces the the neighborhood street we have a new sort of updated special ed classroom it's kind of extra large uh special ed resource room and then two kind of regular classrooms what we've done is we've the the the corridor walls are somewhat fixed because those are bearing walls uh so we can't really move those but we've we've expanded the classrooms a little bit in length and added some storage spaces so that classrooms would have storage and uh and a little bit extra breathing room and then sort of facing into the
037courtyard there's a community room which uh essentially can the the idea is that it can serve as either a parents room a community room say if you need to rent it out on the the weekend to say the boy scouts or somebody who wants to to to use it uh but it's also basically a classroom as well and the idea would be that door on the east side uh we would essentially add a couple doors on the hallway so that you could isolate that section of the building and essentially lock it lock it up so that if you do want to rent some of that space rent the community room on the weekend um people would be limited to just being in that Single part of the building um and then you can see the
038the new MPR in kitchen space so the kitchen is um there where Melissa's pointing sorry Melissa I should have should have brought a pointer um and then right next to it is where where the servery is so students will flow in from outside they'll go through the servery lines and then kind of either move into the the uh MPR itself and eat inside at the tables or move back outside to eat at some of the outdoor tables and then the MPR is the sort of the big space that kind of is rotated to face the idea is it's kind of rotated to kind of open up like a flower but also as you're kind of coming on to campus it's kind of rotated so that it's like kind of the first thing you see and
039then at the back of that is is a is a stage kind of a small stage so that you can use that space for uh other kinds of functions uh the space you know we haven't really gone into this with the users yet and that's kind of on our sort of upcoming meetings is to really have some detailed meetings about what that is but you can have sort sort of imagine some basic theater functionality some curtains and some lights and some speakers and things like that if you go to the next one so if you go upstairs upstairs is mostly classrooms uh but also The Literacy Center so that big the classrooms are all blue and then The Literacy Center is kind of this big uh bar that faces into the courtyard and our hope
040is working with our structural engineer um who's awesome by the way um uh that we would be able to open that up some so that we can bring some more Daylight into the hallway because I know sort of limited daylight in the hallway is one of the issues that we're wanting to try to address and if you go to the next one so in section you can kind of see the the existing building uh you've got essentially classrooms stacked on the left and then on the right side you'll have community room on the first floor and Literacy Center on the second floor and then here on this bottom section you can kind of see the existing building there in Gray and then you can see the lower Mass of the servery and kitchen which is
041dropped down so we can still we're not blocking Windows Into The Literacy Center and then the the larger kind of popped up roof of the uh of the NPR space okay you can jump to the next one and uh we've got some 3D views which are a little bit better to understand it by but these are just some elevations um but if if you guys know the building the historical building before before it was renovated back I think in the 20s uh after after there was a big earthquake it was a brick building originally it was a brick with Flemish Bond bricks and we have some photos from some of the work that had been done where you can actually see the bricks and it was a red brick uh but our hope is to
042sort of match the historical brick and and use something akin to that on the addition so that the addition um kind of honors that that kind of long history of the building and and brings some of that warmth and kind of uh uh academic feel of of red brick so you can keep going can I can I ask one question sure go for it um can you go back one slide to this one or no the go one more one before yeah I was just curious right because in earlier iterations um the the SEC there because there's still the main hallway right with uh rooms on each side right and I think on the the earlier iteration one of those sides was like blown out to to bring that can you speak to that change
043please that that was becoming a very expensive structural change and I don't know if Michael you want to tackle that one um you know was it I kind of had a feeling it was a structural issue but sure it's expensive um a lot of engineering to be done to make that happen yes absolutely and when you're taking apart the the main I mean stole a little a little bit of the exciting no you're fine a little bit the exciting part this building has such an awesome history and so to to take a big chunk out of it too to find other ways to bring light in which HMC and their team has tried to put together versus taking a large chunk away and then try to add back makes it more economical in in the
044grand scheme of things right so um removing big pieces of something you already own um can actually be de inal to the project in that case the um but uh just looking at the global hole is why is why that decision was made um for yeah it's a very when you have a lot of big structural gymnastics that starts to add a lot of dollars if that makes sense great question thank you thanks yeah we' we've got the estimate here in a second and it's it's already an expensive building so we're we're trying to like you know these things that looked like they're higher dollar items so that was kind of why we made that that change uh so if you keep going you can jump past this one too I think uh so these
045are just elevations and and they're in I think they're probably posted on on the the the website in case anybody wants to look at them uh but you can kind of see there's the the classic building with we'll be replacing the windows with kind of low um low E glass windows you know so the the the building the existing building will be higher performing from a mechanical um you know Energy Efficiency stand standpoint and then the the new building kind of sort of kind of rounds it out kind of completes that t- shape okay go forward please so this just a three-dimensional view so this is essentially kind of walking right onto campus so students will pass through you know there's that fence line there'll be a gate there you they'll walk sort of if
046if there is a canopy they'll walk under that and they'll come out and you're standing right about where the the uh you're standing about the edge of that stage that's on the back of the gym right now if you're famili with campus and you're looking at the the NPR piece um and then the the eyebrow piece that creates the covered seating underneath it now one of the things that's kind of interesting about the existing building is the floor is not at ground level so the floor is raised a couple feet so to make that level transition there's a little bit of almost like a patio that kind of wraps the building so there's a couple steps and then some places some some ramps so that we can have a a very sort of accessible experience
047uh getting up up that what is it I think about two two feet three inches or so um so like we're trying to make that like kind of an invisible thing but creating a situation so you almost get you know because students will kind of break up into to groups and they'll eat lunch in different places so it almost creates this feel of you it's a big open space and you can kind of see and there sight lines and everything but it does start to create the feel of almost sort of rooms within that big Outdoor Room so there are spaces for students to kind of find their their their spot okay you keep going um then the when you look at the inside of the NPR it's a it's a larger space so you
048can use it for performances and for lunchtime uh the the graphic you see on the wall is kind of a placeholder but um but essentially there's a big wall there and we have a graphics department and we can you know for different districts we've worked with students or wor worked with artists in the community to develop images that you can basically make into a big vinyl graphic it's like kind of like a giant sticker um you know that you it can kind of be whatever you want it could be the School logo it could it could be a lot of things uh but we wanted to sort of show you that there's some real opportunities to create some some moments of delight and and Discovery in the building you can keep going uh and just
049on a more technical level you know our engineers and us are also sort of rolling up our sleeves and kind of doing the there's like the design end and there's also the very kind of technical end of making a building that works uh and functions and the kind of the first step in that was we had the whole building scanned um like a 3D scan so you can see this is the 3D scan of the building uh so you can actually go into this model and drop yourself in and move around and uh it essentially they it's like a laser thing and it zaps everything and and suddenly you have a essentially almost like a virtual reality view of the existing building uh it does two things one it helps us sort of design and
050work on the building and kind of have an understanding of the existing conditions but it also in a way is kind of a historical record uh that we can sort of make sure you guys have uh that kind of preserves the building one you know once it changes it's changed but it gives you something you can look back on and say oh well you know in 2024 this is what the building looked like uh you can keep going and this just uh some images of some of the meetings that we've been having so we you know we we'll meet uh periodically and you know as the design progresses you know so we start with things and we refine them and and so that's kind of brought us to to where we're at today keep going
051uh so I'm gonna let Marshall talk about the schedule a little bit thank you board members and everyone here we appreciate it uh as a project manager my role is to make sure that the project is maintaining the schedule um and making sure that everyone is in always informed of what is uh transpiring in the project so uh right now um you know we're at the end of schematic uh we are going through this process with the eir making sure that that is completed we've addressed comments um and then therefore we're going to move into the next stage uh of design development the goal is to to uh start construction um as soon as we can uh but we want to obtain DSA approval which you can see I can't exactly see the the detail
052of it um approximately yeah approximately we want to enter DSA in in November so that uh that is the project goal at this time uh to get the project approved um and at least have that available for the district thank you and so the eir right now the the the draft is also complete and so that that process is going really really smoothly there were only a few comments and I think those have been addressed so I think the final are is about to be put out um so you go to the next one so this is kind of the probably the the less fun slide so if you if you look at the the cost so we we had a we finished our schematic design set and we had our estimator uh to run
053the numbers on the building uh and when you guys have a leas leaseback Contractor on board we would still have our estimator and we'd kind of reconcile numbers to make sure they're all on the same but what you'll see is so the the the modernization the renovation piece of the existing building is running about $20 million U there's some demolition so you're talking about some minor demolition in the build in inside the existing building where we might knock like we might need to add a new door open something up you'll have to do some demolition because we're going to have to add footings and stuff to upgrade the uh the seismic of the building because usually the footings is one of the most expensive because you got to dig down and upgrade that so the
054building doesn't want to jump around too much um and then the new construction which is about 15 16,000 square feet is about $9 million uh and then the site work is about $2.5 million um and right now you can see that the site works pretty extensive with the new parking lot and everything um so then as because when you're in schematic design you still haven't like worked out all the details yet and there's not a Contractor on board yet so usually we carry a contingency to sort of account for you know the things that'll kind of grow and change as you kind of work through all those things with the details and with the contractors so that right now there's a 10% contingency on that number so that adds another 3 million so all of
055that with the general contractor costs uh and then the the the kind of the big hit is the cost escalation so right now things prices are kind of rising still and so that's assuming essentially 53% annual cost escalation per year for 33 months so we always essentially we estimate to the midpoint of construction and so that's where the escalation comes from so you get essentially that comes out to be about $6 million and so all told when it you add it all up it's coming in around $49 million um which which is sort of higher than we had anticipated but uh that's kind of where we're standing right now with the design as is so if you uh jump to the next one so this just kind of an overhead view so you kind of
056it's the same thing you kind of effect you get from looking at the model you can kind see the historic building and uh the new building wouldn't necessarily have a gray roof but uh you can kind of see what's what's new and what's what's existing and you can go to the next one we just got kind of oh this is where I we just wanted to kind of run you through kind of how the the um the the sort of the the stages would sort of happen on on the campus so really the first thing You' do is you'd kind of the the district already has kind of a plan for some temporary Portables up on the North side of Campus so you you'd move into that that interim housing uh so that you would
057empty out the existing building and then you go to the next one then you would you'd start to you'd do any Demolition and of we'd remove the the the the shop building which is structurally uh uh it's going to be too expensive to sort of retrofit structurally and then like a couple Portables and then some small pieces off the existing building and then the interior of the existing building there'd be some selective demolition in that if you go to the next one and then that's where you then the contractor would renovate the interior of the building and add the the new MPR piece so the interior being the lighter blue and the the new MPR and admin Edition would be that that sort of Darker blue and then once that is complete um then the
058contractor would essentially you you you'd be able to he'd be finished and and you'd move back into the building which I think is the next slide so you move back in uh and then at that point if you go to the next one uh you'd be able to take down the the existing NPR that's in the parking lot uh and and and then the next slide would be you'd update the you'd essentially extend the parking lot into that space and and redo the the drop off um so that that would be kind of the major steps now a a contractor will have their own plans we just wanted to share kind of the big moves uh contractors going to have all kinds of things about where the fence line is where their lay down space
059is uh and that'll all be something that we'd work with them to create um like phasing plans like detailed phasing plans because one of the things you want to do is you know make sure that the students are safe because they're going to want to be coming on and off campus during construction um but this kind of gives you really really broad High Lev 30,000 foot View of kind of the steps that would you'd go through to to sort of get to the end product can I ask a question because I just got really confused um the preliminary construction cost summary yeah is that phase one or is that phase one and two that is that is the with the multi-purpose room it is the whole thing with M okay so it's the first two
060phases yeah yeah okay thank you yeah yeah so if you it like the what we what we had previously called phase three and four which were the the future kind of classroom buildings it does not include those do are those in if you can click click through keep going like two more slides I think one more yeah so it it that's why we put the big disclaimer not part of this project so the the the 49 million covers all the other stuff but it doesn't cover those two blue buildings there um which would be kind of future can that answer your question yes yes I've got a number of different ones but maybe I'll let you finish first no I think is this the last one I think this is it so yeah go for
061okay so sure so I guess my biggest question is well one of my questions is do you need to do phase two the the NPR part yeah uh I mean that would be like you don't that would be up to the district I think I mean so if you progressed let's just say you progressed right now with the idea of doing one and two right I mean do you have to I guess here's do you have to decide to do phase one and two now right or can you plan on doing phase one and two and if save funds run out we you know Skip phase two right or are you phase one you know does that entail some like say you know site work right that's gonna you probably you're gonna have to do
062you so structurally and you can tell me if I'm I'm getting this wrong the buildings sort of almost function as separate buildings there's going to be a big seismic joint so that they can move independently so structurally the old building is not relying on the new building to stiffen it or anything or vice versa so from that point of view you can do them at different phases um I think the the bigger thing would be uh mainly you'd probably be spending some you'd be doing some site work in that area that you'd end up replacing with the new MPR when you came back in later with what phase 2 MPR that' be the biggest piece uh I you know I don't know you wan to oh yeah you you'd also have to kind of do
063like some of the moves and and transitions with interim housing and stuff maybe twice um um which would but those would be kind of the the the major things that you'd encounter I think yeah I think the the admin um addition is part of the second I I think the admin piece to to to get your admin functioning the way you want it to function you'd probably want to do that little piece as part of phase one that's what I was yeah I okay I absolutely agree with with that so cuz all of the admin that we kind of when we went through the program effort we kind of were like you need this and you need this it doesn't all fit in that little wing so that was partially why we added that and
064and there was kind of a desire to kind of narrow that opening into campus so that it was a little bit more controllable from a security standpoint so uh yeah well and that's that's I mean and maybe this is a a future question right to think about but you know one of the things I was looking at was where we're relocating admin right out into the field and those Portables you know how is security going to work like how have we thought through that uh because that that that portable kind of the temp what I'd call temporary interim Portables up there that was kind of pre pre our involvement uh so I I think we'd want to have some conversations about how the campus functions in that interim kind of phase uh one of of
065the things that we'd been talking about is once you get a lease leaseback contractor is there a way to like talk to them about well maybe you guys can renovate the admin piece while the other pieces like while the other admin stays I I didn't want to ask that but hey yeah now you bring it up no I I I think you'd want to have that conversation because there and I don't I'm not a contractor but my gut is a contractor is going to be like well it's easier for us if we just clear everybody out of the building and we can have just free reain over it but I I think there's going to be a a benefit to the district and you all and to the campus if you can say hey we
066need to be a little bit more selective in how we phase it and move people around so you could essentially keep the offices you have now they could he could renovate this little the little wing and then you could move the admin there and then he can have free reain over maybe the rest of the building but uh like those are conversation I think you definitely that's a great question and I think it's it's a definite possibility but I don't think I can answer it cuz I think it's going to be somewhat on on on them yeah you could always say yes and let them be the bad guys yeah true true yeah it will be noisy yeah yeah you know that's always a a an issue when you're building on a campus is the
067noise and the distra action of of the construction um one other question so you've shown us one of two options yeah what about the second option so this was the option we were kind of told the favor uh because it seemed like the one that La the last time we presented this was the one so the E still has two options uh but we didn't take the option through schematic design it was just uh the some some preliminary stuff was done so that it could be evaluated in the E report the second option was to knock the building down to complet yeah complet rebuild so did we even get cost estimates for for what that would look like um not not to this level of like detailed cost estimate no yeah oh yeah I would
068I would take the square I would take the square footage for the new building and how much yeah and it'd be a really good yeah really good estimate for that and and that's say that again I'm sorry yeah so if you you you if you go back to the slide with the the estimate on it um like you can take the the cost of this like a new square foot of construction and we could we could say well a new building's probably going to be x th000 square feet we could apply that number and run run the math on it to get kind of a rough rough idea of where that might land if that makes sense yeah um I mean in the in the cost of estimate here you have the modernization and the
069new construction at the same unit cost H goodby well right there yeah I mean the reality is that the way our estimator does it is they estimate all the the surfaces and areas of all the materials uh that's we we could break it down to to get you a like kind of a rough number on the other option I so right now because we're in SCH design it's kind of alling number yeah that number is a little misleading just because the way the way our estimator runs the numbers it's she runs it by you know okay we've got a th000 square feet of luxury vinyl tile or we got a th000 square feet of act and then it's all calculated based on those numbers and then she essentially backs into this Square you know then
070you essentially take the square footage of the building and divide it by the total number you get to get the kind of square foot per square foot cost um that's why when like we haven't done that kind of because we didn't really take the the other design through to where she had that kind of information to estimate it from I I think a ballpark would be helpful yeah right um and also I would assume right that the site work you know becomes a lot I mean there's a demo cost right it's no longer selective de demolition you're demolishing the whole building right and then you have to prepare that footprint yeah right so so again I think in just in all transparency of the process that we've been going through you know we have been
071talking about two um options you know we do need to I need to see the that I actually think we could ask Mar marcine's our estimator we could ask marcine to uh and Melissa to to do kind of a back of the napin kind of thing is fine this this is their I mean they're consultant this is their this what they do for a living so I they they certainly can can help us out with that we would just give them kind of a rough idea of how big it is right and and I and I I like that question I like the point because when we were presented with this almost a year ago it was I think the the complete tear down and rebuild had more square footage yeah it might have been
072a little and and I mean it was I think it was almost substantial so then seeing that again could refresh our memory and and almost help us give us a a a you know more informed decision on where we want to go so cuz that was definitely my question was uh looking at um both options yeah um you know I I don't but I mean you just you just answered that question that you could you could do that that would can do that fairly quickly to okay um and the other thing is I know that uh I don't know where we're at in the process and I'm just going to just go ahead and shouted out uh I'm looking at Landscaping um I know that I had mentioned it almost a year ago I'd love
073to see Landscaping maybe going back to maybe what would you know Santa Paul look like before buildings right so you know some some natural plants and and uh and almost you can you can get a lot of uh outdoor education you know at science when it comes to learning more about the herbology and all and and whatnot about um the the natural plants of our area uh and then I'm just going to go ahead and mention it this is probably for for our discussion here uh I'd love to propose the idea at least a discussion that we rename the school I I I think we need to honor our cheum Mash uh Heritage in this Valley and and possibly at least have a discussion if maybe if that's something we want to we want to
074move in in that direction that doesn't affect you but it could affect part of the architect in terms of what our the landscape could look like and then you know bringing in our our partners our true Mash uh Heritage partners because they're they're deep and wide in in this area um there's nothing wrong with with with uh with partnering with um with with our our native partners and and learning more about the culture and how we can honor our history here so and and just to speak to the landscape you know what you see on the drawings right now is like it's is green right um we have a landscape architect they're very good they're very creative people and and usually we'll have kind of a like a design Workshop where we bring them in
075and we have those kinds of discussions because it is you know a lot of times for us like native uh sort of California plants that one they tend to be less maintenance you know you you know you rather than putting in a bunch of bushes that you got to like cut and prune into you know perfect geometric shapes letting things feel more natural and kind of like they belong you get pollinators and things like it's there's there's a lot of like really positive things you can get out of that um yeah and and I'd go on the record I'm sorry I'd go on the record and say with our board um I don't care what project we choose I think it has to make sense for our dollars it has to make sense that it's
076going to be what's best for our students um so I I I we have never had that debate or that discussion here as a committee as a board I think we need to you know so and again only having that information in terms of option one and two will then allow us to have that that that conversation um whether a debate or not it does I mean it doesn't matter but we need to have that conversation so yeah just from my history on this I mean before I came on board there was already a report about the retrofitting of the building and the cost and it was determined that a new building versus retrofitting was about the same so we were going with the direction of a new building and then we had community meetings
077and then at that point the community was voicing their concerns about uh preserving the historical appearance of the building and looking at an option of retrofitting with an addition as a compromise and then the eir review started and you needed two scenarios and you needed to move forward on one project a little bit more and what you were hearing from the community the input was retrofitting but yet us as people who were on the board we also wanted you know new and having you know first century classrooms for our students and um modernization so with that information that you were given I think this is what we received so that's kind like some of the history and um from what I remember and Daniel I don't know if you remember more than I do on
078that and then my only question is do you happen to have the cost if we had all the money to do phase three and four for me I I'd love to give our students new classrooms and do three and four first but that's not up to me um if since you're going to go and run some numbers on the demo you know just what would it be based on the square footage and the previous like model design that you showed us let's say it was going to be you know a stco or brick or a combo with a brick veneer and the rest stco and you know High ceilings a little bit taller because I hate prefab those are temporary buildings and there's so many that need to go so I I feel that we
079can with that data we can go back to our community and say you know if you know we we want new classrooms this is the cost okay yeah well when I talked to our estimator about running the numbers for um like like the the alternate ER I can have uh some numbers P together for them yeah yeah they had they had done that once before I mean even if you roughly just update what that I mean that slide with current numbers I think that would give us some idea and exactly what you did about as a years progress I mean just today I had a co-worker say you know just cost of construction easily at 20% from like from 2020 yeah yeah and I'm just like scratching my head so every every month every year
080and it's probably getting worse was with the because I was talking to because I knew I was going to be chatting with you all so I I was asking the estimator about like the market and like wood cost is probably Steel's already kind of expensive but Wood's probably going to get worse than it is now because of the fires and all the new houses that probably have to get rebuilt Labor's going to be tough because Labor's going to start to go there's going to be less of it because there's going to be a lot of a lot of work and then all the the there's a lot of school bonds that were passed so there's probably a lot of work there so there are some things that are probably going to H put pressure on
081Rising prices well don't we get a lot if not the majority of our Timber from Canada uh I I don't know yeah but but the I mean it'll all start and not Yeah question deal and and just coming up with the lease lease back and cost estimator you know hopefully they'll come come up with you know if you do this you can save a million here you can yeah anyhow so those are just my comments yeah quick question and forgive me if you have already answered it in your presentation um but does the does this project include you know modernization to the existing the portions of the of the middle school that are going to remain such as Plumbing electrical Windows yes so the the existing building that historic building you'd be getting essentially new
082ceilings new lighting new Plumbing uh the the restrooms would all be redone um you know you would to some degree we're knocking down some walls so we can make things a little bit bigger we're going to take out all the old fireplaces because they don't do anything uh and they're they're seismically problematic when they stick up through the roof um so yeah you you the whole building would kind of be getting a good a full you know we're not really getting it because the like we are keeping because a lot of it's bearing walls and stuff but you know it it would be it's going to feel new when you walk that would that would include you know heating whole new mechanical system new Plumbing yeah got it yeah and then Jeff this is probably
083a question for you is is um the almighty dollar um I think we need a budget formula of how this will be played out but but something in writing so that that we have like you know where's the money going to come from can we afford to spend a little bit more and do the NPR or can we not budget for NPR and you know again just what the budget formula will look like when it comes down to to making the um special board meeting that we're having with r&t Architects excuse me um will have the buckets of money and that way we can kind of compare and contrast and we'll make sure it's for both the high school as well as the elementary schools I would I would suggest right in this PL AR
084um if you can like break out the phase two I think that would be helpful right because I've already you know taking what Mr heny had already showed about kind of where our funds are looking at what r&t had already said what phase one was going to be you know it's not hard to do to to add right and look at this and go we're we're at the we're right at the edge you know if not over and so we're going to have to make some pretty hard determinations as to you know how we're going to fund this um and what we are going to fund uh and so you know there are yeah so is that that meeting at the next board meeting no it's a special board meeting on the 10th okay presentation
085that you're doing here yeah yeah and then then what we I would like to request is that we have an additional special board meeting with you guys sure can we just do it is complet oh so is there a time frame which and U because want to go back to talk to my estimator is is there a time frame like it' be ideal to get this kind of new some new uh ballpark numbers yeah either our March 26th meeting or um our April 1 uh April meeting Mr actually before you write that down like I mean because the the content of the March 10th meeting right is is uh to decide to go forward with r&t right okay I would feel more comfortable right if you at least had even if they're ballpark numbers right
086that meeting because I'm really afraid of making a decision on one project with without knowing the full cost of another project given that we probably have a $75 million in the bank for all this stuff right so even if it's rougher to get it quicker that would still make me feel better about making that decision when when was that meeting that's March 10th March 10th okay let me see what I can do um so I guess what we're looking at is looking at phase one including the addition to the admin and a phase two U the NPR Edition which it looks like it's like the kitchen area the student store yeah the servery the NPR and the stage but it seems like the restrooms the chair table I I I can't see what's you're doing
087a de a demo on this end right yeah there was a there's a small little one story piece that's sticks off that end of the building after the stairs and those are the existing doors the stairs are kind of where the new stair is is where that little one story piece is right now yeah to only basically remodel the essential and add the must and then do face to as a separate cost estimate okay anything else to add or questions from any other student anyone was that even original to the building yeah I think so yeah yeah really it's an odd little shape right it doesn't have a story piece and then a flat roof over it yeah yeah oh it was 1922 it was in the original drawings it was okay sorry and we
088need the stairs for the second floor yeah I think if if you didn't build the first part we would have to leave the existing stair that like it's there's a little bit of like you know stuff that would yeah yeah I mean and it would add to the cost right I mean it would add something to the cost to pay it out that way right but you know you do what you do what you can with the money you got servering kitchen can be cut out you can do the rest yeah it's it's pretty self-contained yeah and you can phase out the kitchen servery NPR and stage at a different phase but the other portion you would need some of the buildings to get the stairs and elevator going up but that's for your estimator
089and yeah structural engineer to see yeah we'll try to kind of work out kind of a description of what it might be in a two-step process two-phase construction and and her I mean and spend as little time as you possibly can on that I mean it's it's really just to get some sort of ballp Parish kind of kind of idea yeah oh yeah yeah I think Michael's point is ultimately that it'll be doing it in two parts will be more than the if you total it out it'll end up driving up that cost a little bit because they'll be you know well I mean and then there's just going to be escalation even if you just did that right like there's the separating it which will take some amount of effort right you know for
090sure um you're not going to be doing it at the same time you're going to be doing in two different phases that adds to the Cost Plus however much else it's going to cost because we pushed out a year or two right you know so again it's like I mean totally understand but sometimes you put something on the credit card and you take the hit on the interest right because you just don't have all that money right now yeah right uh and we don't want to take out credit card debt if we don't have to right I think we just want to know our options so that we're not that we didn't do our due diligence yeah so we'll we'll pull together the numbers as quickly as we can we'll share them I I assume
091we'll send them to Doug uh because he's usually our point of contact and Doug and Doug's out so Doug's out n he'll be back I think he's back he's back like next week is he yeah yeah he's back he's gonna need that vacation yeah some some you know you work with different districts and like there's like a protocol you don't like email everybody so yeah always say see okay yeah anyone else oh okay well thank you so much for the presentation appreciate it thank you so we're going back to our student board reports and Asher would you like to begin uh yes please so good evening any everybody um I will start off my report with um Mev Elementary School U Mev continues to celebrate kindness month with a variety of engaging activities for students
092during lunch to further promote kindness and unity students and staff are encouraged to wear pink on Fridays as a visual reminder of the importance of being kind to one another in academics students who achieve new Lexia levels are being recognized during their Lexia live student broadcasts every Friday their accomplishments are also celebrated on parent Square highlighting their hard work and progress looking ahead their fifth grade students will embark on an exciting study trip to the Thousand Oaks Civics Arts Plaza on March 6th to experience Kingsman Shakespeare's A Midnight's summer dream this opportunity will deepen their appreciation for literature and live theater mevt remains committed to fostering a positive engaging and enrich an enriching learning atmosphere for all students good um for the blanchart Academy of Visual Arts um Miss forers let's see fourth and first
093grade SDC class today was visited by a certain character they were reading that they just un finished one of their books they just finished um Charlie and the Chocolate Factory and they were visited by Mr willly Wonka himself they were G some candy bars as well so miss Lopez wanted to shine shine some light on that um for the Santa Paula high school athletics department spring sports are starting up boys golf has begun they had their first meet against Channel Islands yesterday Tuesday and they're also having another meet tomorrow against Channel Islands at satak Cory Golf Course congratulations to our girls water polo team for advancing to the CIF finals they played great and they did amazing boys and girls swim has also started up as well they had their first meet against Channel Islands
094today and also U as a side know congratulations to the Santa Paula high school mock trial team um I was able to compete with them at um the Ventura Courthouse this past weekend um the team placed 21st out of 30 schools beating schools who had previously dominated the competition in past years I know also isbel Middle School is competing this weekend so we wish them luck in their competition that is all I have to report for this week thank you student trusty Elizabeth good evening everyone um for my report I got to speak with three amazing principles and I'm going to start with bar Webster so for bar Webster 19 Webster students who earned either earned either a met oh sorry um 19 Webster students who earned a who met or exceeded on the ELA
095or math portions of the 2023 through the 2024 cast test will go to Universal Studios this week with four teacher chaperons which sounds like super fun um they are very excited and we were we are all very proud of them our goal is to double this number of students next year Webster will have their monthly spirit assembly this Friday morning at 8:15 they will sing our patriotic song and give out AR Awards principal magal will be attending a meeting at vcoe for their Community School Grants this week practice for Webster student athletes in track and field and soccer begin this week go Bobcats next I'll be going on to to Renaissance uh Mr Garcia and Miss Bautista took a group of students to the alternative education conference hosted by the Ventura County Office of Education
096the students got to hear Hamish buau also known as The Tattooed skateboarding principal as the keynote who was extremely inspiring the students also learned about the different programs offered at the community colleges in handson break breakout rooms this week teachers begin ad administering the cerative Alpac assessments we're also offering night night success classes this week since there are only 12 more days left in in our quarter students at rhs earn credits at at the end of each quarter so our students are working hard to meet their deadlines and submit assignments next going on to badell principal Sher would like to congratulate school counselor Mr Rick for organizing a very informative College and Career Fair students in grades 3 to six viewed a video about the presentators presenters and practice introducing themselves and asking questions Bal
097students were excited to be recognized for academics good citizenship and atten at the bedal best awards ceremony this was also the day we started inviting parents to have lunch with students sixth graders were excited to share a special lunch with their parents in our school garden our sixth graders signed up for electives with the support from Isabelle a step towards transitioning to middle school last week principal Shah attended an incident command safety training at vcoe this training provided an overview of Emergency Response systems used by Schools First Responders and other agencies to effectively manage crisis badal thanks Jeff arjin for ordering ordering additional radios for us to better be prepared for emergency situations a thank you to Marco RZ for installing a phone that can be used to make public announcements in or inter for
098emergency announcements in the events of an emergency or power outage thank you thank you so now we move on to 7A information item a local control accountability plan lcap medeor review by Dr David Moore and Tim whenever you're ready good evening board president a Royo superintendent Weinstein board members and the community and everyone who is uh still tuned in to our our board meeting this is our annual uh what we call the lcap midyear review and it is mandated U through Ed code that we present uh an update on where we are with our lcap goals and actions and budget uh prior to on or prior to February 28th so we're we're just in time one of the things that I'm I'm excited about with our lcap is this has been really a journey over
099the last um three uh going on four years now and the purpose of the lcap is to make sure that we are providing the additional above and beyond services to our English Learners our foster Youth and our homeless students so everything in the lcap needs to point in that direction and we uh did a lot of work with the um lcap advisory committee last year to get the new revised lcap the three-year cycle that we're on now and I'm very pleased and excited there's a uh I'm reminded of the of the uh words to a um a song it says I'm I'm not where I'm not where I want to be I'm not where I'm going to be but I'm so happy I'm not where I was and so we we are making progress as
100a district and it's because of the um hard work of of the elap advisory who put this together and our teachers and uh all of our staff members and leaders throughout the district so I'm excited to present this this evening so the purpose of the lcap is to progress monitor the lcap goals uh to look at uh where are we on some of the metrics that we'll uh look at tonight and um where are we with the spending so we we assign actions to the goals where are we with um the expenditures and kind of a midyear midyear check up so I know we have uh some new board members uh on our board and student board members who may not know what the lcap is the lcap is the local control accountability plan and
101this is a this is a document really a living document that is um put together by all of the stakeholders through all the stakeholders throughout the district so um this is not a a top- down document we don't sit in our our office at the district office and and write these goals it is a really a collaborative uh effort throughout the district and so we um we we design in this particular lcap we have five goals and I'm going to go through each one of those so that you have an idea uh what that is tonight and again the focus is on our English Learners our foster Youth and our homeless so this is the the budget overview for parents so when the adopt when the lcap was adopted back in um I believe June
102um we were basing it off of the May Revis and so uh the adopted budget was 70 million our um lcap or our supplemental concentration funds were 179 million and then uh the uh after uh the uh budget act then we know and and it's based on increased numbers of of students so we did increase in our um our uh supplemental concentration funds to$ 18 million which is money that is uh in the that we use in the lcap and then we have our Equity multiplier that's for Renaissance High School that's 148,000 and that that has remained the same all right so what are our district what are the district goals so we have five and goal number one and goal number two are both academic goals goal number one is all of the data
103from our state assessment so Casp elpac anything any of our uh State mandated uh assessments are in goal one goal two and you won't see this in a lot of districts we worked hard to get goal two go goal two will be all of the data for our local measures meaning our literacy data and and um director our director Tim Smith is going to present the literacy data which we're excited about in the progress that we're making there in next year's lcap the 2526 you're going to see benchmark assessments we have our um our teams our assessment teams throughout the district um that are um working on developing these assessments those will be in place next year so next year we'll be presenting not only the literacy data data for this goal but also our
104benchmark assessments then goal three that's our family and Community engagement and school climate goal uh those are um this this particular goal focuses a lot on the U comprehensive support systems the academic and social emotional uh needs of our student goal four uh is what we call Basic Services uh facilities uh do we are we hiring highquality credentialed teachers and do we um do the students have the materials that they need in the in the classro goal five is our Equity multiplier goal and that goal particular goals for Renaissance High School only and that is regarding the student stability rate and the goal is to get that up to uh 80% by 26 27 so those are our the overview of our district goals so in front of you right now and and also posted
105on the agenda you have your metrics update so it's a one of the handouts you have your actions update and you have your budget update and for the sake of time and I made a I remember I made a rookie move about three years ago and I was going to stand up here and go line by line through each one of them and that's not required what is required is that you have that in front of you and so tonight I'm going to highlight because you know elcap really needs to tell a story what is your what is your District doing to to uh provide services for the students there's a lot in there we would be here all night covering all that and we're not going to do that we're just going to highlight
106a few but you do have it in front of you and if you do have any questions uh regarding any of the metrics again the actions are what we the the actions are the things we do to accomplish the goal the metrics are how we measure the success of those actions so are we are we actually meeting the goal that we set and then the budget is how much money are these line item actions going to cost and where are we in the process of of those expenditures all right so we'll Jump Right In with uh goal one and um goal one I'm going to highlight uh go ahead I'm going to highlight um the professional development the Dual language immersion and the uh language appraisal team and so on the actions document it lists
107all of the actions in the lcap and it says whether that action is in progress or is it delayed and so I wanted to give you an example of of both of those our professional development well underway we have I believe about $1.6 million um allocated for that and we've expended about half of that we have about $800 I think $860,000 left for the remainder of the year that covers all of the professional development that we're doing uh this year uh including CGI P3 CC math the onrack math the eth and Ninth gr grade onrack math standards Maps training performance matters training all of that is covered in uh p1a and the reason why I put dual language immersion and the reason why that says delayed it doesn't mean that we're not going to spend
108the money that's on hold right now as we have uh assembled a DLI committee we're trying to do some we're trying to do some restructuring on how we're going to do assessments what is the program going to look like moving from a 9010 model to 5050 and we have money allocated there to either bu by materials that we need training materials bring in a professional uh development trainer for that that money is allocated there we just haven't used it yet the language appraisal team is now our it's going to be our El task force and that group is assembled and I believe we've got a meeting coming up toward the end of March our very first uh El task force meeting so that money is there for any of the needs that we that we
109uh Det determine uh based on on the findings of that committee all right so this here are the metrics so the as I said goal one focuses on our state um assessments and we had a data presentation back in November where all of the CP um data was presented so I'm not going to go over that again but I do want to highlight that we are we are um we are increasing uh and and so we're we're excited about that in a lot of the major areas the goal so if you look at that the idea is to increase the percentage on your exceeded and your met and the nearly met that can decrease or increase it we want it to increase if we're moving students up from not met uh but um it's nice
110when it's nice when that number um the notm is is decreasing so we're we're excited about that and then there's our data for our English Learners we covered all that back in November so I won't uh be labor that all right next slide all right so the academic uh achievement go one these are the allocations for the the goals that I uh are the actions that I pulled out professional development uh 1.6 million we've expended about 48.2% of that and we have about $864,000 left we have um DLI we have 5 5,000 in that pot and then for our language um appraisal team we have 2500 that will be used once those committees are up up and going all right so on to goal two this is the uh exciting one goal two uh we
111are uh laser focus focused on our literacy in our district we are creating we are creating readers in our district and and we're happy we're excited about that so our reading intervention teachers anything on your actions table your actions document that's in purple those are salaries those are uh so for p2a uh we we pay for our intervention teachers salaries out of lcap footsteps to Brilliance is another program that we have delayed for this year this program will not be funded out of lcap it will be funded out of our elop money uh we have delayed it because uh a lot of different reasons uh and and um but the reason why it's in there uh is the reason why it's in our lcap is because we want to show whether it's funded through lcap
112or El or any of our title money we want to show what we're doing for uh our students in terms of reading so more to come on foot footsteps to Brilliance it probably will not be funded this year or it won't be funded this year we'll bring that back in uh 25 or 25 to 26 Amplified Dibbles assessment our K2 literacy task force is in the process of piloting the amplify it's another assessment tool that gives instant dat data on how they're doing in the five areas of the five areas of reading and uh so that's in in progress a final decision has not been made on whether or not we'll move in that direction all right reading intervention teachers cost us about $2 million it's uh uh 100% expended and footsteps to Brilliance no
113amount there we're holding off on that amplify we have 20,000 allocated I think if we go that direction it'll come in at about $112,000 for the for the entire District all right next slide all right this is the exciting part that uh Tim gets to uh present to you this is where we are uh with our literacy data and I'm going to step away and let him take over good evening board members um so with the literacy data data that we're going to be looking at um the two main focus that we're going to be looking on looking at is our core and that is the phonics data and then our hegerty which is phic awareness and these are basically saying what our students are doing as far as being able to um understand the
114sounds that letters make how they make words decoding ability and how to blend those things together and so that is the basis of reading literacy that we've been focusing on for the past few years um before we get into this I do want to give our big huge thank you to uh Dr Elizabeth Garcia um Liz Davis intervention teacher at mavit Allison leel second grade teacher at mevt and then Michelle Ooa intervention teacher at Blanchard um they've done a lot of work in getting the core in Integrity data put into performance matters and has been a great thing um that's happened with that we're able to get to the data more instantaneously not spend so much time trying to calculate it out this and that so they've done a wonderful job G that done we
115appreciate the hard work so the First Data that you have in front of you this is our core um phonics data and this is looking at different groups of students so if you're looking at the first graph there which is kindergarten that first graph that is in the blue for both Kinder first and second grade that is last year's students so for kindergarten that's where the kindergarten students last year ended with the percentage of students at grade level according to the core assessments then in kindergarten there's not a baseline because they're coming in just learning how to sit down and learn the routines and this and that they don't take the first assessment until um first semester but then for first grade and second grade that is now this year students so when we look
116at where they ended last year that's a different group of students than where they are now but as you can see we've got some really good progress going on um we're seeing a lot of good improvements kindergarten for example um last year for the 20 23 24 school year at first semester only 19. not only but 19.8% of students were at grade level so this year we're at 51.4 so we're seeing a marked improvement as to where students are and then as you can see for first and second grade um really great Improvement our first graders at first semester have a higher percentage of students at grade level on core than where the first graders last year ended up same thing for second grade the second graders at first semester we have a higher percentage
117of students that are at grade level according well on the core assessment than where last year second graders ended so we're seeing great progress and things moving in a positive direction with that next one so the next one is the hegerty data it is hegerty again is pheic awareness how can students blend The Sounds together and creating words and using the sounds um again it's the same thing we're looking at last year's students in the blue where they ended up and then the red is where they were for the Baseline at the beginning of the year and then the green is where they were at the end of the first semester and as you can see in all grade levels the students have surpassed where they were at the end of the year last year
118so it's really great to to see how well the teachers are embracing the science of reading how they're really going after the explicit phonics instruction and the heg instruction within their classrooms and we're seeing those positive results that we're getting there um again with with second grade to see already at the first semester 83.8% of students at grade level on that is really good to see but really what we're looking and seeing here is the cumulative work of what's been doing in the grade level before for first grade to be at 64.3% that's from the hard work the kindergarten teachers did last year and the same thing that we're seeing in second grade the reason they're at 83.8 is because of that great work that first grade did the year before so we're seeing again
119really good Improvement and increases with what's going on our next one we're looking at cohort groups of students so with this one um looking at the first group there this is Kinder in first grade so the blue line is where the kindergarteners ended for the 23 24 school year and then the red line is where that same group of students as first graders came in at the Baseline now you notice there's a marked drop in that percentage well the reason that is is in kindergarten on the core assessments there are five areas that they're testing when they get the first grade that jumps up to 12 areas because there's more skills that the first graders are going to need to know at the end of the year so that's why we see that drop that
120we have there however though when you look at where they are at the end of the first semester that is a marked improvement as to where they've gone so again that work the kindergarten is doing has set that expectation and set the students up success for where they are for this year same thing with second grade the blue line is where the first graders ended the year as second graders the Baseline that they took again there's added skills with the core assessment for second grade so we see that drop but again because of the diligent work of the teachers and what they're doing with their students we're seeing that they've surpassed where they ended up as first graders in second grade and that's something to really be celebrated because that means we have less students
121in our second grade classroom that are not reading at grade level than we've ever had before this is the haerty data it is the same format as to what we've just did with core um in kindergarten 27% of students were at grade level on the hegy pheic awareness assessment at Baseline you see a big jump as they come in there because these are on the first grade standards and then at the semester um they're at 64.3 and then the same thing is second grade so again because of the works the the teachers are doing doing and this really shows the tie in that if students are understanding the phonics of reading and the decoding of reading when it gets to that pheic Awareness on how to blend those together and make words and read the
122words it accelerates their learning through that so this is just really phenomenal data to be looking at and seeing that great progress I mean again 83.8% of second graders are already at grade level so the next one is for the hard work of Dr Garcia and her team has come in we're able to disaggregate the data down by um student groups because we weren't able to do this last year what you're looking at here is just students this year so we don't have comparative data from last year but we do have comparative data from the beginning of the year to the first semester so in looking at the first one these are students with disability kindergarten again they don't take a baseline they started first um semester but as you can see 47.2% of of
123kindergarteners who have an active IEP are at grade level already in first grade you see the Baseline and then you see where they are at the end of the first semester a 16.6% gain and then second grade again the same thing blue line is Baseline the red line is where they are at first semester 24.3% gain so again we're seeing our students moving in a positive direction and again I think it speaks a lot that both I mean I'm not going to put first grade down they're making phenomenal gains but in kindergarten and second grade to have 50% of our students at this point of the Year already at grade level that's phenomenal that is a great thing to celebrate next slide this is a core data for our English Learners again same thing there
124we're comparing the beginning of the year Baseline to first semester uh first grade 22.7% gain and then in second grade a 24.4% gain so again we're seeing those fun fundamental skills being uh built upon year after year and seeing those great games with what we're having and then with the next slide it is our heg data the pheic awareness again same type of data Baseline comparing to first semester um for first grade 16.7% gain and then for second grade even though they're very high at 56.6% at Baseline to jump up 14 almost 15 percentage points um for first semester again is just phenomenal it's really great to see um them making those gains and again these are this slide is here is our students with disabilities students are on active IEPs and then the last
125slide that we have for the data is the heg with our Els first grade a 16 percentage Point gain from the Baseline to the first semester and then for second grade again they came in high 64.5% we're already at grade level at the beginning of the year and they jumped up almost 12% um by the first semester so I I know I'm sounding like a broken record but that that foundational work that we've been doing one year after another we're now seeing those gains in the later in the later years with um our students so that's all that we have for the data okay so I I want to uh draw your attention it's about three or four slides back when we were on the hegr data um right there so that's that's a a
126good one um the goal based on extensive research that I've done U for my dissertation and and I've I've researched this for years we can deliver the goal is deliver to deliver 95% of our students to third grade reading at grade level and research says that it can be done now the other 5 5% there are other issues that require SST uh special education testing um but we're at 80 we're only midyear and we're at 83.8% so the goal is 95% we want to deliver readers to third grade and then that way the third grade teachers can start uh working with the students to then pull meaning out of the text they're not stuck on uh decoding the words they can begin to learn by pulling the meaning out of the text so that's the
127that's the goal we wanted to pause here before I get into goal three and four to see if you have any any questions around uh the data anyone anyone so first first off um I really appreciate these slides uh comparing it this year compared to the were last year I've got both slides up right now so easier to understand so good job on that um so now I'm looking at that 83.8% and again this goes to ELD and Alpac um because you know that the outpack changes at third grade it becomes a definitely a much more challenging right uh test uh how many of those students are we projecting to maybe redesignate cuz that's a lot of students you know to be at grade level one and to meet all four domains right I was
128just gonna say Mark if you could go forward one slide go forward another slide at the 76.4 okay let's go forward one more and one more okay so this is this is the phic awareness um that we're doing with hegerty and this is our El population so when we're looking at 76.4% that are at at grade level on that one I think this is where we can start looking at that in a in a much broader and higher level thing is said okay if we're at 76.4% let's say end of the year we're at 95.2 uh we get to that percentage point with that one then out of those English learner students how many of those students then can be reclassified right either at the end of second grade or sometime during uh third grade
129so that's but do you see the problem though when you get to third grade see in from second grade and correct me if or wrong cuz in second grade and in first grade there's more anecdotal evidence that you use in Alpac but in third grade then it's computer generated and and that's kind of what I'm I'm looking at I want to make sure that that if I'm I'm incorrect here uh because I'm just I'm looking at an opportunity here at 76.4 if you can redesignate more students in second grade you're going to find find that positive gain also going forward in the years to come um so I mean if we're if if there's a goal that's the year you want to do it right there second grade right so I so one of one
130of the uh things that I want to point out is that when we're the the focus is heavy right now on faic and phonemic awareness and the reason for that is that their down through you know years of of of instruction there have been so many holes in their learning in that area so then we take a student to third grade and we're trying to read now the teacher is trying to do grade level standards and trying to pull meaning out of text and you have students trying to decode words in third grade and so we're trying to eliminate that so that by third grade they can begin to to pull the meaning out so that's why the heavy uh heavy Focus on fic some phic awareness at at these two at these three great
131grade level and I'm definitely not arguing that being a fourth grade teacher I love it when my kids have a a fluency rate they've got a comprehension rate and these these stats complement the the things I'm just mentioning so again back to El I mean uh I mean what's maybe you can speak to to elpac just wanted to say that you know what you're being presented today is isolated skills right you there are they able to blend words are they able to segment words that's what heg does so if I have the word cat can they do at and then say cat right it's in it's isolated are they able to in the core you know are they able to sound do do know they do they know all their sounds can they read CVC
132words can they read cvce like you know so there's very isolated words so the this at May right so it it is going to support the students in being able to read so we can show that they're decoding well now are they understanding what they're what they're reading and that's what elpac does so with elpac you have to test in Reading you have to do writing and you have to do speaking and listening so one of the integral pieces of of literacy is being able to write can you write what you say right so that I think that's something that we're looking at is at the writing development so that's our big Focus like in sixth grade and upper is really that writing piece and also that speaking piece so again this does help our
133students however they're isolated skills they're not like are they comprehending what they're reading what they're saying that we don't have that information and that really is the next step for us we're the the K2 literacy task force right now is focused on fluency and reading comprehension so we're trying to identify and um uh we're having some pretty good discussions around that in the direction that we we want to go on how do we measure fluency what assessment are we going to use how do we measure reading comprehension so those are the those are the that's kind of the next direction for the for the task force but appreciate the the comments any other questions H how do you um interpret the different statistics on core versus he right so you want to talk a little
134bit about that yeah so one is one is a phonics assessment one is a phic awareness yeah part of it is that with core you're looking at um the F the phonics part of is how are students ID identify the sound so core is focusing on um the things that Dr Ramirez talked about but also some of those Blends the th the sh the GH all those because English language is such a difficult language you can have the same two letters and they can make five different sounds and I know that's probably not accurate but you kind of get what I'm getting at so that's what core is really working on and those are some integral pieces whereas as students get better with those when it comes to the pheic awareness that's where we see
135the greater success of what they're having because then they're able to blend those things together and really do that because part of what heg does is if students know those sounds they can they can they can do what are called nonsense words you know they can say a word that is is uh KU no that's CU anyway but take a word that doesn't really mean anything but can they come up with the sounds or pronounce it and that's where they can do it the nonsense words can they can they substitute a word a sound at the beginning and make a different word of it those were some of those things are coming in there so those skills come a little bit more readily where whereas with the core it's really stretching them to really get
136those Blends down which what they need to do if I don't know if that helps sorry so well well I mean kind of right but so you know do I hang my hat on that I guess that's some that's I guess what I'd be what I'm trying to get at right like I see the 76% here and I go great right I see the 55% I'm like go on the core the core right I go oh that's good right that's kind of where we should be right around that is I guess but it's not as you know impressive right so I'm like okay which one do I hang my hat on the he is is is the one I would say you hang your hat on because they're learning at that point how to um
137replace uh beginning and ending sounds how to segment words they're learning how to blend two or three uh letters IG GH GH s sh they're learning how to make the sound that the Blends make and then put them together to make uh longer words whereas the phonics is more the individualized sound what sound does this letter make what sound why would one be so much lower than the other um well I I I think because well well with the core assessment it's it's what they're covering what they're tested on at that point in the the year does that make sense not necessarily but that's I guess so the skills the skills are are the skills are added uh as the as the uh year progresses oh okay right and then uh I think with with
138um core uh the first five sections of core I think is just letter letter sounds and letter naming that kind of thing and then uh he's more you probably so I guess is the is the is the midyear core test different than the Baseline different than the it's the same test the same it's the same test it's the same skills and and really the progression that you're looking at is many time use first grades example our controlled is a combination that they don't get to later on in the year yet we're assessing them now on that to see where they are some students have it some students don't don't sometimes it's devel developmental sometimes it's not so does he do the same thing um not necessarily because we're using the last end of the year
139assessment for the entire year so we we changed it up so we're giving them okay that's okay so there I just needed to understand this is really apples and oranges you know because you can't say necessarily like oh 76 are at grade level they 70 six% have done this particular assessment from Baseline right like right as opposed to core where it's like this is what you're going to have at the end of the year and we're going to continue to assess how you're progressing at the end of the year Bas line essentially like M like one it seems like you're comparing at the beginning for the the beginning of the year is the Baseline and you're going up from it core seems to be this is where we want you to be and you're coming
140up to that so and the the switch with hegerty there there are there is a beginning of the year middle of the year and end of the year and the the committee wanted to start right with the end of the year assessment and then kind of see see how we uh are progressing in that yeah okay yeah it just affects the way that you interpret those numbers yeah right so all right any other questions comments you know I think to trusty frut point though like the El uh data right needs to be married to the reclassification right I mean we need to see what kind of impact um it's having on that right and that's a bit of a data challenge I get it right but but it's important you know because if they are
141you know doing well on this but still not being classified we got to understand why not if they're doing well in this and being reclassified that's great right uh if there's a disconnect somehow we we got to understand why so but if I understood correctly what uh Dr Ramirez was saying I mean our ELD students if you are in a home where everyone's speaking Spanish your writing skills your verbal skills are not necessarily at par right you need those additional years to develop those skills um I don't know I mean I I'm just thinking of you know growing up my household was completely Spanish and the writing really didn't kick in till later and and the as your reading level increased right in the amount of reading that you do so I at an early
142age I feel like they're still struggling and needing that additional help as opposed to when you're in a home where you know your parents are helping you with homework and you're conversing in in English right so I don't I don't know I mean just if that some plays A Part as to you know reclassification takes sometimes a little bit longer and it does it does you want to yeah so yes it does like it usually takes five to seven years to learn a language right so our students are doing double work they're learning in English and they're learning English so one thing you know again these are isolated um um strategies right but are they able to then uh use these skills to be able to read and comprehend and that's where we are so
143we need to as we're working and developing that piece that's what we're doing so we are you know in in Al we work on all the four domains because we know they have to have writing and you're right if you can speak it then you can write it right and so um but again these are just single um strategies that won't really um give you an indicator if they're going to be reclassified or not because are they able to then use this to so there are some students who can uh decode really well but then when they're reading they don't know what they read I used to have a a first grader that was reading at a fifth decoding at a fifth grade level comprehended at a third grade level so again that's where we
144are so we are working on that reading piece to really be able to identify can we we classify or not student but but that's this is why I bring up the point because there is no ELD curriculum I think we've identified that right okay oh well I mean it's not the best but we do have ELD curriculum now in sixth grade we do we did by um English 3D because we thank correct but not at the elementary not at the grammar they do they do have L curriculum it's not the best we're working on trying to uh get better programs so with English 3D we have um wonders with e ELD again not the best right but we do have the curriculum but no and I and I guess I'm just I'm just merely pointing
145out that if there was an opportunity uh time to reclassify someone that can be reclassified it's it's it's you're not doing it for someone that that's not ready they've got to be ready for it right it's second grade because the rigor of the test is much less than that of a third fourth and fifth grade test and then it jumps up to sixth seventh and eighth it's even more challenging so when you're looking at opportune times it's there but I'll save I I'll save the the the the the major disc for our task force it's in it's in March our first yeah and and the whole the whole uh purpose of that committee is to look at curriculum how are we assessing them um integrated and the integrated and designated time what is the quality
146of that so we're going to work on that all right so moving moving on to goal three we've got uh two more uh to go so goal three uh I wanted to uh point out with this particular action so this particular goal we're focused on the um social emotional learning how are students adjusting at school what kind of programs do we offer uh um in the school so that uh the students feel a part of it we have um a restorative justice um our restorative justice uh facilitator matth nway and um uh his salary is paid out of um um action p3d and then um one of the things that I want to talk about that I didn't put it in a slide but I had a an opportunity to talk to him and and
147get some data so um he's gave me some uh some sort of anecdotal data on um his restorative justice circles that he that he's uh running and he's uh seen over a 100 students so far this year and when he often when he runs these restorative uh circles he's doing it with two or three students uh that may have conflict and and so they they work it out he's done uh over 530 uh students in the community circles and then he is doing whole class restorative justice dialogue in the um in the classrooms and then he does a lot of follow-up sessions with uh students who he has been um working with u within the circles and so um I just wanted to point that out there's a good really good work going on there
148then on the PBIS the positive behavior and intervention supports that's delayed we are um we will in next year's goal move that action and combine that with mtss because PBIS is really a a part of the whole m TSS multi-tiered systems of support structure and then that's the third one and that was that one is in uh progress under Dr Dr Santa Maria so on the next slide we have the uh restorative justice uh that that action that is 116,000 PBIS that money was moved into um the mtss p3k and that is 6,924 and they're doing attendance incentives and um a lot of of other great things with that money as well so what are the metrics so we're going to move into the metrics of goal three well the success of really touching the
149the heart of a student and the lives of a student is really uh getting getting them to want to be at school and there are so many factors involved in that and one of the I have to go back here the um the student attendance rates uh rates have increased um based on um the from 2223 to 2324 and uh The Chronic absenteeism rates um have decreased uh year-over-year the um Baseline uh data and that has changed High School graduation rates on the next slide um from uh 2223 to 2324 um we saw an increase and you can see the um increase with our unduplicated count students there all right so I'm going to move to goal four goal four is um basic services so uh I wanted to highlight in this particular goal our
150technology uh uh department so there's two goals that um use up quite a bit of our um the funding for for that particular goal and that's for technology equipment replacing um our devices and then um also technology infrastructure uh there as well so the next um the next uh page there is the metric for that particular for that particular goal goal four and um on our California dashboard um uh we have all of our students uh having access to standard align um materials and um the percentage of students without is zero and we want that we want that to be um zero and then I'll move down to the actions um we have $800,000 that was allocated for uh technology equipment and then $300,000 allocated for technology infrastructure and both of those accounts are a
151little over half um expended and uh they do have plans for the uh remaining U portions of of that one of the things that I want to point out on the budget document that you have here uh under the under the um adjustments so you have the original allocation and the the adjustments in red that is the work that um Lori and I did together because we had to put the indirect costs back in to the uh to that and then there were some other I believe crossing guards was another um uh area that we had to put in and I believe that was under uh District safety under P4 L and so we didn't have the uh we didn't have the money allocated for that so we had to shift money around in order
152to cover that so so that our ending balance the final column to the right is not is not in Red so that's why you see the adjustments there all right and those are our four goals are there any questions or comments anyone hearing then I think the presentation pretty much covered all our questions and just Kudos it was very well presented and the info was very helpful I appreciated the table and showing where we are and spending since you know financially we want to be fiscally sound right so it's nice to see where we're at and thank you again all right thank you so moving on to item eight action items we're skipping down to under a business services item two which is approval of contract with Nic Partners Inc for moroi license renewal like
153to invite Marco Rees our it direct hello good evening board uh superintendent and members of the public so for this action item the administrator is requesting more approval for a three-year maroi Network license renewal which will cover 556 network devices including switches and wireless access points and basically for all School sites so Mari operates on a license base model so it requires both the hardware and a active license for full functionality uh with current licenses approaching the um expiration this three-year renewal it's necessary to maintain uninterrupted uh network operations the ca the cost of this contract is not to exceed one uh $32,365 60 and the administration recommends that the Board of Trustees approves this three-year contract with I see partners for the moraki license renewal to ensure the UN uninterrupted uh network uh connectivity
154any questions I was just going to ask was this something that was was budgeted um you know in in advance was this an expect expected expense we give the IT department a budget and they're within their budget by doing this and it's also a three-year renewal so last time we paid for this was you know three years ago but but it it's in their budget yeah actually this is coming for a p4c technology infrastructure so um and yes it's it's it's been budget you know I was just wondering because you know when I think of like my wireless access point I don't have to pay a license to do it I just pay for the hardware is it you know usual to have a license license based model for Hardware so a lot of these
155companies are going into this model of basically subscription model so you get the hardware but you also pay for a subscription so this subscription it's basically it covers their uh technical support um and also um uh just and and this is not only moroi it's it's most of the company so they're they're they're just going to this uh you know subscription basically it's like a kill switch it's like keep on paying this money or it's going to stop functioning it's it's basically what it is at this point with this this companies and a lot of this uh so there there is other um equipment that doesn't require this but um it's either a lot more expensive or uh it's not um well we actually already have the hardware so it doesn't and we spend a
156couple Millions on it uh couple years ago so it's not worth going okay all right thanks thank you for asking that question I was wondering but I'm not it savvy so my so my question is so it's a three-year contract can it be paid over three years or is it all paid at one it will be paid all at once and the reason is because you know if we paid it annually it will be 20% more up you know of cost okay okay sounds if there are any other questions I'll make a motion for the recommended action please do okay so moved okay do I have a second I'll second so moved in second uh preferential vote all those in favor I I pass thank you board vote all those in favor I I pass
157thank you so item 83 Santa Paula Unified School District measure q and measure P citizens Bond oversight Committee Member appointment so with each of the bond committees that we have we have uh at we need at least seven members of the community representing different parts of the community in order to be on the uh oversight committee we they have usually twoyear um terms but for most districts they you know the people who start with the bond you know keep going we do need to add another person and so we have an active member of the community dedicated to improving um the school district and the community and that is Ron meon so we'd like the board to accept his appointment I'll move so move okay no discussion so I have a motion do I have
158a second I'll second that Ron mer is a swell guy yes yes he is so um let's start with prefer preferential vote all those in favor I I thank you board vote all those in favor I passes thank you so moving on to 8B Human Resources approval of job description director of curriculum and instruction prek K through 12 good evening board uh before you tonight I have uh the job description for the director of curriculum and instruction prek to 12th grade uh this is a new position it is not um in addition to current positions it's taking the place of the position that uh currently Mr Tim Smith is serving in uh the director of early childhood and Elementary education the Education Services Department is uh losing an administrator position with in its Department uh
159separately not not just Mr Smith's position um a a different one and so in order to accommodate the needs of the district um we are expanding the role of the director position and and that's why we' created the director of curriculum and instruction have any do we have any questions or discussion anyone okay hearing none um do I have a motion so moved I have a second a second so it's been moved in second so uh board vote all those in favor I I I I passes thank you thank you so moving on to item nine consent calendar action item consent items are considered routine and will be enacted by a single motion none of the items will be discussed unless a board member request discussion prior to the vote of the motion to adopt
160the consent calendar so so if we don't have anyone pulling any items um I moveed to accept the con calendar okay moved do I have a second second okay so board vote all those in favor I I I passes thank you so moving on to item 10 board member comments request for future agenda items any takers I think I did see in your update on Friday that we were going to get an update on the on on the uh the status of our wellness centers is that is that going to be com to that's going to March 12th March 12 got it okay perfect wonderful yeah I would like to invite Robin Jacobson the coordinator for the VIN County Indian education Consortium to just do a presentation for the board um for either the March
16112th meeting or the the second meeting in March so sorry I like don't have the date in mind we can coordinate that yeah we'd love to have us a presentation so we know you know what they're doing and everything and we need to support our Native Americans in our area so I will take a look at this March 12th budget I'll get back to you um on the agenda and see um if we have room for that if not for sure we have it on the 26th yeah um open to any date okay great Daniel Sam Daniel or Tommy we are we doing comments now yeah it's under board member comment coms and request for future agenda items all right you guys didn't have any comments no just one because everybody was like I don't
162have any agenda items right I have comments um sure I'll go for it uh you went to the Vette Tech though right so you can expect to that okay um I was uh able to go step into the Blanchard art night that uh was last Monday at the Santa Paul Art Museum um it was really cool you know a lot of families came and they were making clay pots you know and so they seem to have a lot of fun so it was nice to see that collaboration uh I also had a caught the tail end of the uh Steam Carnival or is it steam Fest there's another one coming up but the one at Isbell right the steam event at isbel so uh our Navy Partners were there with the SE perch so that's
163cool um and we had and Cal State Channel Islands was there in for force it was great and and a number of other partners so it was really good to see you know what was happening there um lot of energy so and uh finally um I just it's I guess I do have a you know return to the but or a request for uh agendum and it's not agenda it's just so it's just information right I mean I I want to underscore that you know we have these big facility decisions to make make you know and it revolves around a number of different pieces we've got to be able to see what's in our bank account for doing these projects that includes understanding whether we're going to actually have to take those 12 million dollar
164in transfers to some of those funds that we could be using towards facilities right so I don't know whether that's a second and term item I think it is right from what I understand um but you know we need to know whether that's going to be 12 million or if that's going to be 2 million you know because that's going to make a big difference as to how we can plan out the Brighton gym which is a big big ticket item right and isbel which is a big ticket item and some of those other things right that we need to do like the district office right which I think our IT staff would you know be very I think it is going in there right right and I think right now they're they're working out
165of a broom closet so you know when people you know look at that and go you're expanding the do it's like well no we're providing adequate space for the employees that we have right and it has grown and you could say I argue I guess right that maybe we don't need as many it people but you know what we do in that realm has increased and people wanted it right so they wanted CH Chromebooks and that takes infrastructure and that takes internet and there's a lot that goes along with it it is not free um it takes a team to maintain that and I can speak to that because I'm in it yeah and Danny just to add to that I mean we moved out of classrooms at Barbera Webster um I I picked up
166my computer they were over there and they had a lot of storage and to increase our TK or preschool classes we had to move them out it's not that you know we're expanding and just to give them a new space it's just that we use classroom space for classrooms yeah so and it's not good to have all those functions kind of spread out here and there and everywhere right so if we can consolidate we can but that may not happen right you know it is still one of those things we'll have to deliberate on um but but we just need to see those numbers before we can start making those decisions and have a board Pro board conversation about the priorities so second and Dr Sell second interim will know what transfers are still necessary
167if any so oh if any would be great you know Daniel you mentioned the uh locah vet lab um Grand Opening last night that was at the Ventura College East Campus I was there it was just a really you know amazing um facility and and opportunity for for the community um yeah it was a collaboration with the uh locah vet um uh animal hospital that's located off of fauler Road um jent to where the old Kmart used to be and um so it's a project that got started before uh preo and that is just uh it had a lot of hurdles in front of them um but they were able to make it reality thanks to a lot of um donors and and folks that were incredibly dedicated to seeing it happening it's a 2,000
168foot teaching lab and um uh the founders are Dr janish uh Janice shawa and Dr Jill Mora Moka and um yeah if you have a chance to to head down there and take a look at it uh it's just an amazing facility and for those that have been um advocating uh to expand their offerings at the the East Campus I think it's it's a wonderful addition to the community so well and wouldn't be wouldn't it be great if we tied into it more directly too Tommy um so mine's a little a little bit on the on the sadder side um we we just lost a former uh Cardinal of ours in in the community of Santa Paula uh Jonathan him menz so I just wanted to bring light to our community and and and maybe
169have a moment of silence uh Jonathan graduated from Santa Paula high school played for for me through little league and also as a as a cardinal um he graduate he graduated back in 2022 but he died of cancer at the age of 20 just a few weeks back so um I just would like a moment of silence and uh in Jonathan's honor please thank you well did you want to add anything else on our yeah I I sorry I on committee updates or um board member comments I was out last meeting you didn't want me here I was sick in bed and um just I back then I attended the um our what was it the name redesignation just it never sticks to my head but it's just an honor to see all our students
170who basically have graduated and have moved on to their regular coursework so that event was was really nice um and let's see any board comment future items I do not have any additional therefore moving on to item 11 um our next special board meeting meeting is March 10th which I believe that's no that's our regular no we have another meeting no it's we that's a Monday and we have a regular board meeting on the 12th okay thank you so there two meetings in a week that's why I could not follow so yeah our special board meeting will will be on Monday March 10th and may I ask that we um adjourn our meeting tonight in honor of Jonathan yes so we this meeting will be adjourned at 8:41 again in honor of Jonathan angel himis
171thank you n [Music] oh n a