001Mhm. >> Mhm. >> Good evening. I would like to call this meeting to order. Superintendent Alderman, can you do the roll call, please? Yes. Mr. Neil Patel. Present. Ms. Aureliano. Present. >> Ms. Sarah Turner. Present. Ms. Cindy Lopez is not present, and our prior arrangement to have Mr. Jacob Sandoval join the meeting remotely, um he has determined that he's unable to join this evening. Thank you. Uh 1.2, we're going to begin the pledge of allegiance. Mr. Patel, can you lead us? It'll be my honor. All right, here we go. 1 2 3. I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. So, we're at 1.3. I'm going to ask for uh to amend
002the board agenda to eliminate all of item all of the items under two, three, and four because we did not have closed session this evening. Can I have a motion to adopt the agenda as amended? So motion. Second. All those in favor? I. I. I. I. I. Motion 3-0. Thank you. We are now moving to number five, approval of the the consent agenda. Can I have a motion to approve? I make a motion to approve the consent agenda. Second. All those in favor? I. I. I. I. I. I. I. I. Motion 3-0. Um we are now at 6.1 Santa Rita Teachers Association. We have nothing from the Teachers Association. Thank you. 6.2 uh CSEA Chapter 503. Claudia and I received a message from the CSEA chapter president. It says, "Good evening. On behalf of CSEA,
003I would like to sincerely thank the district for your continued support and collaboration throughout EERC. Your commitment to maintaining open communication, professionalism, and constructive working relationship is greatly appreciated. Sincerely, Juana Casillas, CSEA chapter president." So we are now at 6.3 Superintendent's Cabinet. Um we have our student the district report this evening and so um we'll just hold off on directors' reports. Thank you. Uh so we are now at 6.4 Board and Superintendent, Mr. Patel. Uh no comment except uh looking forward to a strong uh ending of school and looking forward to graduations. So congratulations to entire staff and students and parents for a awesome year. Thank you. Uh Ms. Arellano. Um yes, April 16th, I was at the curriculum council. This is after the last board meeting uh meeting and we did a sorting activity
004on TK mathematics learning profession professions from the California math frameworks. Um we explored the eight math categories plus the reflection prompts. And thank you Becky again for our facilitating. Um on April the 24th I was at the Susan Fisher dedication at McKinnon. Um So through prayful prayful leadership, dedication, and deep commitment to students and families Susan Fisher helped lay the foundation upon which McKinnon school continues to grow and flourish. Thank you Summer. She's not here today, but um thank you for the organization of this event and to um bring in former students into um giving their testimonials on on Mrs. Fisher. On May 4th, I attended the town hall meeting at Gavel and View Middle School and it was on the bully prevention. And um so first I would like to acknowledge and thank everyone
005who participated in this recent and this last year's um meeting of the year. Um This is what I observed. Community conversations that are very important because they give families, staff, students, and community members an opportunity to be heard and to share their hopes, concerns, and ideas. And we just don't only listen, we actually implement what we get from all of the the um information that we get get from the parents and staff. And I I'm glad to see that uh we just don't just have town hall meetings. There's a purpose and uh and we implement quite a bit. Uh on May 7th, um it was I was it was my pleasure to have attended a wonderful spring concert at McKinnon School. The performance reflected not only musical ability, but also the confidence, teamwork Teamwork is
006what I really saw. And a create creativity that the arts education helps nurture in our students. I want to thank the teachers, district staff, families, and volunteers who support and encouragement made these events such a success. And um I just want to thank all the parents too. That there was tons of parents. And as each group presented, the parents um left and let other parents come in, but it was a full house. And it was a really nice one. On May 8th, Special Olympics. I want to thank you, Melanie, for such a great event that I was able to attend and to witness. But I would also like to thank the organizers, coaches, educators, volunteers, and families who made this event possible. As well as our partners of Special Olympics Northern California and Monterey Peninsula
007College. And boy, was it very well attended. I loved every minute of it from the beginning to the end. And it was I mean, I was clapping so hard and my hands hurt later, but it was all well worth it. Um and um there was a lot of good events. The track and field day brought together a record number of student athletes. It was unbelievable. Uh from across Monterey County in celebration of inclusion, teamwork again, and community spirit. Oh my gosh goodness was there spirit. A lot of spirit. A shout out to Melanie Grundy, our director, for her organizing skills and her hard work for making this event happen for our students. It was remarkable and I'm so glad of this inclusion. Um I couldn't be happier and more proud of our district to to
008be able to host something like this and be able to participate. Um so that's it, but I will bring you back tomorrow. I'm going to curriculum council and on Friday I'm going to go to the spring concert for New Republic. So it was a full uh a full month. Oh I well, how many weeks have we been in session? Just about 3 It was about 3 weeks. Yeah, and um uh I'm just so proud to be a part of this organization of the four uh Santa Rita School District. So thank you all of you cuz everybody plays a um a part in it. So thank you. Um I do not have anything to report at this moment. So, Dr. Alderman. Thank you. [clears throat] Um I was able to go to our um employee of
009the year dinner um that we had at the Embassy Suites over in Monterey for Monterey County and it was a wonderful event um I Becky and Summer attended with me and Patricia Zuniga Fielden for um Donna Koenig at um Santa Rita and then Analia came with us with our two wonderful employees. We will at our upcoming board meeting will honor all of our employee of the year nominees. Um Claudia will be putting that together. Reminder that we do not have another board meeting in May because the last week in May is all of our local promotions, graduations, different ceremonies, and those things. And so, we will forego having that meeting, but we will have our two meetings in June. On Saturday, I was able to go with Summer and visit our Artist Ink Showcase at
010Hartnell College. It was amazing. I have my I have my eye on a couple pieces if they come up for sale. I don't know if our student artists were like, "I'm going to sell that." I would buy a couple of them. I was just the spot. But, and so visual arts, but also the performing arts and the facility there at Hartnell and us being able to have access to that for our students for those performances and for the art showcase was really amazing as well as for our students to get to experience that kind of showcase of their art and their work as well as their performances. And so, I was really appreciative of of Hartnell College as well as our partners with Artist Ink. And I know I know we have some things to
011to show about that or talk about with our Well, Summer's out. We were going to show a little video. Summer's not here this evening, but we will make sure that people get to see that. On Monday, which happened to be my birthday and my work anniversary for Santa Rita. We had the great privilege. I took a lot of my cabinet. I said, "I'm forcing you because this is my birthday and my work anniversary and my privilege as a superintendent." We went and visited a fifth-grade classroom at McKinnon Elementary where we had a student who she had joined us at our McKinnon board meeting and she had declared earlier that day that she wanted to be a superintendent. And I had mentioned that night. I said, "I'm going to ask Miss McClure if we can stop
012by." And one of the days that she offered was the 11th and I said, "I'll take that day." I can tell you this that Miss McClure's fifth-grade class had some really, really good questions for myself and the team. I think everyone on the team needed to answer some questions. They weren't holding back on us. They probably made a list of additional questions about the work that we do, why we do certain things. Um, and it was just so joyful to be able to go and talk to students about that and to have them actually be curious about what in the world we do when we're not walking around a school site. Um, and so really want to thank Ms. McClure and her fifth grade class for allowing us to come in and do that on
013Monday. Really appreciate that experience. Nice. Thank you. We are at uh 7.1. Do we have any public comment on non-agenda items? We do not. Okay, 7.2. Any public comment on agenda items? >> We do not. Okay. Yay. Okay, we are at at 8.1, information, recognition of Jacob Flores, middle school director of the year. Yay. >> Thank you. And Sophia is here. Before she um presents the certificate to Mr. Flores, I just want to also show my appreciation for the work that he does not only with Gavilan View Middle School, but also with all of our elementary schools in bringing athletics to them. So, thank you for all your work. Can you all hear me? Okay. I'm going to try to capture just what an amazing person Jake is on our campus, Mr. Flores, cuz it's
014an absolute pleasure for me to present this recognition tonight to him. When we look at the culture of excellence at Gavilan View, like it's impossible to not see his fingerprints all over it. Um, for over a decade, I've had the pleasure of working with him over five of those years, but I know he's been here at Gavilan View longer. He's been a cornerstone of our faculty, serving not only as a PE instructor and lead teacher, but as a transformative force in our athletic department. Tonight we celebrate Jake as the 2025-2026 Co-Athletic Director of the Year. This award, which Jake has been a recipient of in the past, serves as a continued recognition of his visionary leadership and his unwavering dedication to our community. Jake is a leader who sets the gold standard in athletic administration.
015He has not simply maintained a program, but he has built a thriving, well-rounded sports department from the ground up, ensuring that every student athlete has a place to excel. His commitment to our youth is so expansive that he has even reached beyond the middle school, as Becky just mentioned, to start and facilitate our elementary school sports program, providing invaluable opportunities for our youngest students to develop sportsmanship and teamwork. This year, again, it was a victorious year for Gavilan View in sports. We brought home three trophies in volleyball and in soccer. I know. We came in first place in our eighth-grade girls soccer, which granted us the honor of hosting the the tournament, which was a first for Gavilan View. Um and while the trophies and the accolades, of course, are all amazing, what's more important
016is what Jake fosters, that importance of being a student athlete with students coming first, right? That student piece coming first. Our students wear their student athlete gear, which he has been a big promoter of, and they wear it with pride on our campus. This has all all of this this year has been shaped and made possible under whoa, heard myself, possible under Jake's phenomenal leadership. And Jake is always looking for ways to grow as an athletic director and as a leader. This year he was recognized by the National Interscholastic Athletic Administrators Association as a Certified Athletic Administrator, a certification that very few hold, particularly in California middle school athletics. So, congratulations on that accomplishment, Jake. But, like beyond just being our athletic director, beyond the courts and the field, Jake's impact is felt in every
017corner of our school, whether he's mentoring you teachers as an induction coach, shaping our school decisions as a lead teacher, or fostering school spirit. He leads with the level of integrity that has earned him that title of Teacher of the Year numerous times. Jake, you have cultivated an environment of excellence where integrity thrives. Your tireless commitment to the growth and success of our student athletes have made a lasting impact that will be felt for years to come. On behalf of GV and on behalf of the district, thank you for your leadership and congratulations on this well-deserved honor. Congratulations for being our co-athletic director of the year. And you can come up, Jake. >> [laughter] >> We have a little certificate for you, and I don't know if you want to switch off that you talk.
018We'll go We'll switch off. No, it's okay. It's all really up to you. Uh just really quick, thank you. Thank you everybody. I know I I I I I don't want to accept this without thanking all the people who helped me do this. So, first of all, of course, my family, right? Um my wife has always been super supportive of me with the the late nights. I know it's difficult sometimes with the running around. Our kids are super busy with sports as well. So, um I'm glad that I'm at the middle school setting because I I am it allows me to be there for them a a lot of the time as well. Um my kids, obviously, they know that that dad's work is important to him, and growing up in this community, it's it's
019very important to me that these kids have something to do after school and are connected to their schools, and uh we're sure trying to to to make a difference out here. Um my coaches, I I have the the luck, I don't know if you want to call it luck, but I have very little turnover in our our our athletic department and it makes a big difference in in a lot of my coaches are staff members, which again makes a big difference cuz I can touch touch base with them almost daily on the kids and and it does feel have that kind of family feel. So, even down at the elementary school level, we've had very little turnover. So, year-over-year, you know, we can just kind of keep continue to build on things. And then also
020for the the district always supporting me as well. I know I've gone to conferences year-over-year. Um I've been able to continue my professional development. Another thing that I was able to do this year, the NIAAA had their first middle school cohort. There's been a lot more attention directed towards middle school athletics and formalizing those things. Um and I applied for it and I was able to get accepted into that cohort. So, I was working with a dozen other athletic directors across the country on just kind of talking about, you know, what we do, what they do, what's best practice. And that was extremely beneficial as well. Uh so, I'm I'm I'm always appreciative of of when I'm I don't like to ask for things a lot, but when when I do, I've always been supported
021and I really appreciate that. So, um this is this has been home for me for 12 years and and I don't know, we'll see what the next crazy thing I decide to do. But I know I'll be supported in the end. So, thank you everybody. Thank you. Board comments? Uh Jacob, I am very very so proud of you. I think you've accomplished so much in the 12 years that you've been here. I know my grandkids adore you. They looked up to you. And also, you're a great role model for your kids. And um and your wife, thank you for stand beside him and and um and his success wouldn't be possible without the support of your family like you mentioned and also um it it's just a pleasure to to have you here with us
022and I hope you're here for many many many many more years. Thank you. Well, I don't know what more I can add except you know um Jacob, I just want to say uh thank you for being who you are. You know, dedicating your life to enrich young adults and providing them a pathway is huge. It's a difference maker. And you know, I I I'm on the high school level and and I've been coaching for you know, quite a while now and but athletic directors, what they do in terms of motivating coaches, hiring, making sure they supervise, organizing games, doing all the paperwork, it's it's a lot of work. A lot of responsibility. And >> [clears throat] >> excuse me, and the fact that you take it on and you've done so successfully for so long
023and now being recognized, I think it's it's a testament to once again to who you are. And I agree with you, it takes a lot of time and so thank you to your wife. You know, it it it it it's it's it's a double load. You know, and both of you guys are carrying it, you know, for the benefit of our community. So, I hope your kids see that as they're growing up and see what kind of impact their daddy's making not only for them, but for all the other young kids as well. So, you know, you might have two kids here but I think you have you know, thousands of kids who who have went through your system and have been positively impacted by it. So, yeah, you know, thank you for all of
024the young adults that you have you made an impact on over the years and hope you continue to do so. You know, you're a valuable asset to our district and you know, you have the support of our of our schools and and especially the board members. So, you know, continue to do what you do and make and be that difference maker. Thank you very much. What are your kids' names? Fifth grade and got Noah in second grade. Oh, and and your wife's name? Carla. Good job, you guys, all of you. It's it's it's a team it's teamwork. >> [laughter] >> So, thank you. Thank you so much. You're a gift to our district and everywhere I go, I hear great things. I was sitting at a youth football game the other day and someone who
025did not know me or was like, "I hear great things about Santa Rita district." And I thought, "So do I." But, it is it it's a gift and to feel connected at school is you you can't put a price on that. It's the most important thing. So, thank you so much. And Jake, didn't you at one time do the Blue Zone? Yes, I think the Blue Zone. And you also had parents going around the the track, too. I know, I was supposed to join, but I can't. So, thank you. I will say, since I've been here now 11 years, that I always appreciate Mr. Flores coming in with another crazy idea. Um and I can years ago, he came in and said, "I have an idea about elementary." And I'm like, "What?" And he told
026me, like, intramurals fourth and fifth grade and I had to look at him and go, "Jake, I know nothing about organizing sports, but I trust you to do that and that sounds great." And here we are years later with a really well-oiled machine. Our students just had track and field over at Rancho San Juan High School. Um, thanks to Mr. Flores' organization and commitment to not just Gavel and View Middle School students, but our elementary students and their sportsmanship and how they feel about being part of those intramural programs that have expanded in the last few years. And so, we love that Mr. Flores is also full of those ideas, not just for his current students at the middle school, but for those coming up. Thank you so much. We're going to go on to
027other things if you guys want to sneak out. >> [laughter] >> They gave a REALLY GOOD PRESENTATION. SO, WE are going to go on to 8.2, the state of the district report quarter four. Thank you. Um, we'll give Robert a second to key that up for me. All right. And we are going to highlight some of the things that we um, have going on this quarter that we've just wrapped up, a little bit of a look ahead to our um, summer programs that we have coming up. And um, we've left our facilities off because we have a couple of items related to our facilities phasing plan and but really exciting but a little too late to get some photos of it is that our remaining um, sections of our buildings for Gavel and View Middle
028School where the delivery started today. And so, they are out on their temporary and they will then be craned onto their foundation starting next week. And so, we'll go over some academic engagement, human resources, technology and innovation, our student services and special ed, and then we'll cover our community engagement and summer programs, and then a little bit of an update for Mr. Helm who's feeling under the weather and wasn't going to make it, so I'll cover his. We're going to begin with academic engagement. And this picture was taken on our final day of instructional rounds. I'm going to talk about that in a moment, but this is most of the members of our instructional rounds network for this pilot year. So, oops, I'm moving on my screen and that doesn't help up there. So, this
029year was our pilot for instructional rounds. We have been doing learning walks in the district for the last couple of years and we were ready to level that up and add a little bit of a deeper meaning to it. And so, our purpose with instructional rounds is building a system where leaders and teachers work together to improve instruction and learning from each other. So, shared learning through the process. We based it on the instructional rounds in education book. There's an accompanying how to lead it and so, that was our playbook for the year. And it's focused on the instructional core which is made up of the student and their engagement, the teacher, their knowledge and skill, and then the content, rigor, and relevance. And all of those things interact together, right? So, if one thing
030changes, it impacts the other two. And at the core of that is what are the students actually doing? Not what do we say they're doing or what do we think they're doing? What are they actually doing in their learning? And so, that's what we looked at while we were visiting school sites um this year, because it was a pilot, schools had the option to opt in or to sit back and wait for 1 year. Um McKinnon had a new principal and assistant principal and said, "We would like to watch this year." Um and La Jolla had a lot of new teachers this year. And so, their leadership said, "We want our teachers to get acclimated in our school before we jump into this." So, our participants um were Gavilan View, John Gutierrez, New Republic, and
031Santa Rita. And each site team was made up of the principal, um their academic coach at Santa Rita, also the literacy coach, and then two teachers from their leadership teams who were asked if they would participate and willingly did so. Um I gave an overview of the feedback received at the end of the year after we had been through the full cycle at all all four school sites. Um and you can read that there that they valued the collaboration, um particularly vertical articulation, and it worked out that GV especially benefited from that because their two feeder schools participated. So, next year we're excited for JG to be able to interact with um McKinnon and La Jolla as well. Um there was great discussion around shared problems and diverse perspectives. Um observing various classroom practices offered
032insights for student learning. Um and then the procedures and protocols that we used in instructional rounds um helped us with really being reflective and finding ways that we could shift with minor tweaks what we're doing for instruction. So, each school developed their own problem of practice, and one of the things that the principals asked me when we were introducing this over the summer was why not just do a district-wide focus? Um and to me it was important that each school had buy-in and was really working to resolve something that they see on their own campus. And so, doing that top-down from the district would not result in that. So, you can see that there are commonalities between these, but they were developed by the site leadership teams at each school site independently um and refined
033over the year as we continued to work together. So, when we went to each school, we really were focused on their problem of practice as we conducted our observations and collected evidence, and then um created pattern statements once we collectively shared our evidence around the room so that we gave the schools um some some objective evidence of trends in their schools and things that they could work towards for next steps. I didn't write the patterns because we said two to three slides per person. Um but we look forward to continuing um for next school year with all six school sites participating. Um our initial thought was that um each middle school would be in a cohort with their two elementary feeder schools, and we would have two cohorts. Um we're now considering potentially doing an
034elementary cohort and a middle school cohort. So, we're still determining between those two ideas. If we do do it that way, we're going to invite leaders if they would like to participate in any piece of the observation of their elementary feeder schools so that they can still um learn from one another in that way, and that would be optional. All right, and then the second thing I wanted to talk about around academic engagement is our teacher leader Academy that also we piloted this school year for our grade level and subject area leads. We met five times over the course of the school year um after school like we do for curriculum council and really focused on the work of PLC plus. Um we've been doing PLC plus for I believe 4 years but had never
035really gotten into how do you how do you lead this work if you are the person in fact who is that grade level lead or subject area lead? And so the grade level leads, the academic coaches, and the principals from each site attended these sessions where we really dug into that. We looked at real data and talked about how you would lead a data discussion with your team. Um we viewed mock um PLC meetings online because we weren't going to put anybody into a middle of a fishbowl to do that. Um but it was really helpful to look at examples and non-examples and we also talked about um how do you how do you work with um pushback in the grade level because teachers were asking teacher leaders what if there's somebody who's trying to
036opt out of the conversation or who's trying to side rail the conversation? And so we had some good practice opportunities with each other both as site teams but then as grade level teams and also just random mixes amongst the district leaders. So the takeaways also came from the feedback at the end of that session um that it was useful and what they would like us to continue. Um the next year of teacher leader Academy will be shaped based on feedback that was provided this year but also based on who is making up our leadership teams? Is it the same people or is it new people? Are we building on, or are we reteaching? Um but it was really valuable time. I loved seeing the teams collaborate together. Passing it to you. Your three slides. >>
037[laughter] >> Okay. So, what we have here is an update on our recruitment and selection for the upcoming school year. So, what you see on the left side is the total projected staff that we will need. General education teachers, that involves your TOSAs, SEAL specialists, and so on and so forth. So, we have two vacancies pending. That does not reflect what we have moved internally, but um there's two in progress, which will put all of our schools, hopefully, fully staffed. Uh special education teachers, uh you can see that we will have a need for 23. We have three in progress. So, we're getting there. That's actually making really good progress because that is very difficult to do. Um counselor social workers, we do not project a need there. Psychologist, uh we have the projection to
038add one more psychologist, so that will be that's in progress. We have interviews scheduled for next week. Um SLPs, we're projected that we will need 10. Um and currently we have six positions uh vacant for individuals fully hired by the district. With OTs, two individuals hired for the district employees, and in the need of two more. And of course, zero administrators, so I think that it's looking really good. I would like to do a shout-out to uh the HR team, Adriana, Maylin, Daisy, who have been amazing in supporting our administrators, but also our administrators for making the effort. I know that they're busy at this time of the year, but they're actually coming together. Director Grandy also being there, you know, just we have to be aggressive with the hiring. So, that is what we
039have, and I think that we're doing really good. So, um my next uh Just a quick comment. Uh Yes. Those are good numbers. They're phenomenal numbers. >> Those are good numbers. Great. >> 148 when need two. Mhm. That's You know, obviously SLPs are difficult, you know, to find, but um to be at this stage of the year ending and and knowing you only need two or three, well, total of five, you know, it's it's phenomenal. I don't think I've seen that in in a few years. No. >> Am I wrong or >> No, it's the best we've seen in a long time. So, I'm crossing my fingers. Hopefully, we'll see what special ed education uh but special ed but yes, um basically four school for the school sites, they're fully staffed, and two are pending.
040So, the special ed teachers is for the two school sites that are pending. Yeah. And Sorry, I did not see, but I'll just share with you uh that we're happy to report also that we have now 14 classified staff um members who are fully certified in the professional interpretation of special education. That's in another section. Oh, I did not I It's in the special education. >> It's under special education. You can go. Go forward. Let's go. Skip it. Yeah. Oh, sorry. Back. Back. Back. There you go. Oh, there it is. There. So, last year we started the the quest to try to get as many classified staff um who assist with interpretation of IEP meetings fully certified, and just this month we completed now two more individuals for a total of 14 classified. It's an
041excellent training. It's a rigorous training. Um it takes place over the course of 10 weeks. It's synchronous and asynchronous. So, they actually get to simulate the simulation of um I'm missing the word. You are simultaneously interpreting. So, they learn all the best practices um and they're truly the mouthpiece for that parent. They understand the importance of receiving the parent right from the beginning. And um how to follow best practices when they are there live to remain neutral. They're not there to provide their 10 cents. They're simply to just to be the mouthpiece for that parent. So, we're very happy and excited to have 14 individuals fully certified. Yeah. Thank you. Sorry. Questions on that? I don't know if you have any questions. No questions, but it it's great to see that we're having our staff
042getting certified. It's just great. It's just one of the best things I've seen in years, actually. Very good. >> [laughter] >> So, yeah. For technology and innovation. So, we've been refining our resource procurement over the year. Um we have our replacement schedule and looking at that. Um we've brought in some of our technology resources. As uh Robert can attest to, our team's been magnificent. Robert and um Hussam and Gilbert and Jonathan. Um first we bring them into this room. And we take a look at If you notice, we've got three different screens in here that we've been uh I asked them to break it because we know that we want to make sure that everything is in alignment with um all of our resources and connectivity. Um after that, we do a proof of concept.
043So, we have um some of the teachers test things out live. Part of it also is that we also introduced a technology carousel this year where we set up this room, we put out all the different technologies that we currently have as well as ones that we are looking to bring on board. So, people could come in, get a touch and feel. Uh, teachers and staff were all invited to come in um, with our IT team um, showing them all the bells and whistles, um, asking or answering any questions that they might have. We've also been um, I've been also a part of our instructional rounds as well as being a part of the teacher leadership academy. So, I can hear feedback and things and and kind of think of ways that we can also
044help integrate. Um, Husam has been a part of of some of our walks as well as we've been um, doing our VILS procurement. Um, within this tech tech carousel, some of the showcasing items are uh, the VILS devices that our uh, middle school teachers and students will be receiving this year, uh, the Chromebooks. We have our touch screens uh, we're upgrading. They're actually going to be similar to a Chromebook now in the classroom. So, it's going to be its own device. We're slowly rolling that into a process as we're procuring those things. Um, wireless document cameras. And one of the other pieces um, is that we've had a conundrum with daily subs and them not having a district login because that would blow up our Google workspace in terms of of financing. And so, what
045we're doing is with some of our older devices um, our Dells that we have we've been flexing them which basically means that we take off the um, operating system and make it a Chromebook. And so, with that we've been able to put that into a kiosk mode so our daily subs um, we're just now testing ground with that that they can come in, they have a QR code that can help give them access to a teacher's lesson plans. They put them on a uh, Google document or a slide deck and also to Clever applications as well. So, those are all things that we've been testing and bringing to our staff. A quick question. Um >> Yes. I I think you hit on two points I wanted to discuss. One was the integration of substitutes. Uh-huh.
046You know, I you know, I I just want to make sure there's no loss of learning and their ability to take roll, ability to use software that the district has and their ability to get access to the uh lesson plan that that you said. So, maybe you can expand a little bit on that and and the other one was the bill to the Verizon. And I have that in the next slide as well. >> Oh, you do? Uh-huh. Yeah. Yeah. Um so, for the for the substitute access, um we have our super subs and our long-term subs. Long-term subs are put into our Aries, so they are automatically put into Clever as a secondary teacher, so they have that long-term access to all the curriculum pieces in Aries. Our super subs have access to Clever
047um with this new piece that uh Clever's brought in where it's a QR code badge. Um once they scan that, they have access to the teacher's curriculum within Clever. Um so, it's all our main core curriculum. They don't have access to like their Google Classroom or anything like that because that's very secure. But the way we were able to work on that is for the substitute plans, um what the teacher can do is create a Google document with links and other things to it or a slide deck. Um once they put that into a QR code mode and have it viewable by anyone with the link, which would be that substitute, when that substitute then scans the QR badge, it opens up that document um for that inner working within the classroom. Yeah. And that
048was a big undertaking >> [laughter] >> to get that to go. So, it's been very fun and we actually were able to share it with a couple other districts as well. So, very proud of that. So, um as far as our partnership, um our team has a very firm partnership grounded in our students' academic success. So, it's not just punching buttons and in in infrastructure, although that is a huge part of what we do behind the scenes. Um so, really working on um some of that goal alignment and support. So, again, um being a part of the instructional rounds, knowing what the problems are. Also being a part of the the PLC work um to understand what the problems of practice are and what we can bring in and what we can support with those
049in terms of technology integration. Um so, it's not about putting students on more devices or in more tech, but really what can we utilize to give them more agency for creating and going beyond using it as an input, something that they can use for creative purposes and to to build that agency. Um for our building of partnerships in terms of supporting our school programs, our small but mighty staff has been a major institution. You could see um we had earlier um someone zooming in and being a part of a class as part of instruction. Um our team was integral in helping set that up to make sure that happens for our school and for teachers and students. Um we also had um some fun with 101 Dalmatians and getting a bunch of microphones and and
050all of the sound system and everything set for that. And we're really excited that they have to two more years of of that partnership uh for the Disney programming. Um so, we do a lot of that behind the scenes, which is really fun that we get to see then it come to fruition and and into our students' hands. Um we have a lot of experience set up with building and ongoing usage for support. Um Husam has been doing a tremendous job with our infrastructure. Um with our e-rate pieces and that that we have upcoming, we'll have the switches that we've talked about um being on boarded next year to make our system even more robust for our for our sustainability. In terms of building our partnerships, really focusing on access and student agency. And that
051is really a part of our embarking on our first year we're in the very very beginnings of our partnership with Horizon Innovative Learning Schools. We just came back from our leadership summit. That was Becky, myself, our two principals Tina and Sophia as well as Husam. It was very engaging. And we learned a lot about what other partner districts we were able to tour three Chicago public schools all at varying levels of their partnership with Horizon Innovative Learning Schools. In fact, we went to a school that was built in 1878. And we got to see what Yeah, that's a great year. Yeah, that's a great year, right? I'm almost almost there. No. Right? Yeah, exactly. Yeah, and yeah, and Becky the school that she visited was built in 2012. And they all had different varying degrees,
052but working with what they have with their students and just seeing even through a single year, two year what they were able to develop for their students and the outcomes that came with it were tremendous. And so I'm very much looking forward to that. So again, going beyond the technology, really what can we do for students in terms of our our teaching. Could you please share maybe a couple of examples that what you saw hands-on when you made the site visit? I think for me Of course. you know, we can say what we like in terms of proposals here and there, but the fact that we had staff members out there in the field seeing with their own eyes, you know. Yeah. Maybe you can just give us a couple of examples of what what
053stood out to you? Oh my gosh. I don't mean to put you on the spot. I know. The The fact that you were there It's funny because Becky and I came away with a pretty similar but also different lens as well. Um Honestly for me and it's always what I've led with is student agency. Um it has to be about our students. And so seeing all the different levels, I had two students that toured us around their school. And there was no other adults with us from their school. It was the two students and they took us to classes. Um seeing all the varying degrees of how students were interacting, you know, walking into classrooms we saw somewhat of a traditional setup classroom, a lab environment. Um but still the integration, the amount of student
054talk that was happening. Um we went into another class where they were doing some group work and they were curating a museum in an application but it was to help them um study for their AP exam. And what they were doing is they chose different topics that throughout the study of their art history that they were struggling with. And each of the groups was tasked with developing a curation of those items to help them study. And then watching the students be bop around the groups and figure out, oh what are you learning? How can we help you? Um all of that was a huge building point. And then one other item was a takeaway that Hussam had as well. It was really great to um have him integrate. He was with his own cadre of
055IT um professionals in that for IT supports and just looking at the infrastructures, coming up with ways to manage, especially like our Chromebooks, check-ins, all those types of things. Um he really came away with a lot of of information for that as well. Um Sophia and I were at the same school together and in the same group. We had similarly a student who led us around and took us from room to room. I mean, it's high school so our student was a junior in high school. Um so a little bit different than a middle school, but still you could really make you know, come up with good ideas for how you would translate the type of work they were doing. We saw several classes. Um, the one that I want to share with you tonight
056is a career exploration elective. Um, students had studied various careers. They had a time not a timeline, a number line on the wall with salaries and different careers placed on the salary line. Um, the current exploration was around the restaurant business. And when we arrived to the classroom, we arrived to a podium that was the hostess station. We were seated at a table. We automatically tried to pull chairs back and then realized, oh no, these are like student desks that are connected, but they had put tablecloths over like groups of four. There was a QR code on the middle of the table, so we used our phones to pull up the menu that had been created on Canva. They had also handed us dollars, random dollars amount I had 25, another partner at my table
057had like $130. [clears throat] Um, but we placed our order. A server um, accompanied us, asked us for our orders, and then um, the food was prepared for us. So, I had a peanut butter and jelly sandwich with Oreo cookies on the side. Um, and people had different jobs and assignments within the classroom to enact that. So, there was no technology used during the time that we were in the classroom. But there was technology used in the creation of their business plan, of their menu. Um, they had determined ingredients and then what an item should cost to So, a lot of work with technology, but the technology had a place. And that was one of the biggest things that I've taken away from the learning we've done so far with our um, partnership is Digital
058Promise really is about using technology intentionally and for a purpose but not having it replace interaction and learning. It's a tool. It's not the thing. question. You know, um other districts declined, you know, to go forward with this. And the main reason was issues regarding student privacy and stuff. Did you see any of that? Did you encounter any of those roadblocks or any of those controversies out there? Cuz I think it was in incorrectly interpreted by other school boards in terms of, you know, the the liability or the negativity with all that. So, maybe you can just cuz I feel confident in it, but I just want to make sure, you know, what's going on with that. Yeah, they don't it's all undercover. They don't have any the student data that they collect, it's not
059attached to students. So, they don't collect any pretty I'm trying to think of the word right now. I I totally lost it in my brain. But I don't have any demographic >> don't pull any of that that information. It's really just a usage and it's not anything that's applied to a name, a number, anything like that that can be tracked back to our students or our users. So, that's yeah, I'm I'm sorry, I'm losing the name. Yeah. Um personal identifier Yeah, they don't have use a personal by it's a particular term. Um Yeah. And um >> It just left my brain. >> No, I I I can't remember. >> a a permission slip that needs to be signed by parents if, you know, like a photo release if anything was to be used for publicity
060or but just like any other partner that we work with where we own our data >> Uh-huh. and what they receive is the um numbers and such that we provide through >> De-identified. I'm sorry, I got hung up on the term. So, yeah, it's so it's de-identified data. So, it's not anything that can be traced back. Thank you. I mean, I you know, we already use Google uh, products, you know, and and and you know, they are they do a lot of data collecting and analysis, but it's never tied to identifiable to any specific employee or student. So, I didn't think this was that much of a difference, you know. Um, photo ops, of course, you know, I you know, you have the release of liability up front, so I can understand that. So, I'm
061I'm glad we are embarking on it and uh, I think we made the right choice. Thank you. Perfect. So, under student service and special education, um, we already reviewed that. Um, so, Elva already got to share just how wonderful Special Olympics was and I just huge thank you for attending and um, I was beyond impressed with Elva with you walking during open ceremony and at one point I looked over and I was passing out lunches and you were sitting right in the middle of all the students and families and having lunch, too. So, um, I was beyond impressed and just thank you so much for attending. That really just the whole team felt so supported and um, you just were included so well in it. So, thank you. Um, so, for those that don't know,
062we attended Special Olympics last Friday. Um, we took our mod severe SDC, both our um, elementary and middle school mod severe classes and this year we actually expanded to also including our mild mod um, SDC students at the elementary level. Um, so, we grew by four additional classes. So, we had to take four um, two buses. Um, the event promoted teamwork, right, perseverance, sportsmanship, um, inclusion, right? So, um, we've already kind of sat down as a team and talked about, okay, here's how we're growing for next year. And one of the really cool things we saw that several sister districts did is they actually had gen ed students attend as well and participate and really just bring this full inclusion opportunity together. Um, so that was really really great to see and uh something that
063I look forward to to growing into. Um, I think I shared this is my favorite day of the year and um, you know, I participated when I was employed over at Monterey Peninsula Unified and a few years ago I after years of begging like, open this up. Um, they did. And so it was really amazing, you know, they opened it up countywide. Um, actually grew by like 1,500 students this school year. So when people were going, it feels like there's a lot of students, it's cuz there was. And there was also a lot more parent participation this year. We um, Elva can speak to it, had so many parents attend, meet us there, participate, um, as well as other sister districts had a lot of fans and parents and um, team members come. So as
064we said, right, we can't do any of this great work without a huge team doing doing that work. So I just wanted to do a huge shout out to Janelle Silva, my program manager who, you know, organized the nitty-gritty. She she ordering the lunches, organizing bus transportation, um, to being on the bus and counting students. So just a huge thank you for all her work. My other program manager, um, her partner in crime, really just working together to make the day happen. Um, we had our our district nurse attend. She was um, instrumental there. We had all our behavior aids, our special education teachers attend, um, our paraprofessionals, behavior aids, several admin, um, attended as well, which was just so great to have that kind of support and um, them being there and cheering on
065their students. Um this year we also brought several occupational therapists and SLPs, so that was really cool to see them be able to participate and join. And then again, I just thank you for the parents that did attend cuz it was just nice to to have that collaboration and get them to see. So, there's a couple pictures that I wanted to include. I caught these naturally and I was like, "That's just so cute. I have to take a picture." So, um I also included a video on the next slide. Um and this is actually a video that JG put together. So, I just wanted to to share this. You can be the greatest. You can be the best. You can be the caped crusader on your chest. You can be the world. Be the wall.
066Stop the bad guy go hanging on his dog. Put your hands up. You can be the pilot that throws them out and break rocks. You can be a master. Don't wait for nothing. Dedicate yourself and you go find yourself. You can shoot him with the mind. You can walk straight through hell with a smile. You can be the hero. Oh, picking up the victim to sleep under the deep blue sea. You're flying a >> I tear up every time. I actually when I got the first video, I was standing with one of the moms and it was so sweet because she her daughter was in the video and we were both like in tears. So, just Yeah, me too. So, just a very special special opportunity for our students and I'm so glad we we
067got to attend and and participate. It makes makes May just so joyous. So, um my final slide is just about um special education in tier three curriculum. We did Did I change it? I did. Um we had the opportunity to form a committee of special education team members where we really reviewed um three different tier three literacy curriculum options. We had delved into this work two years ago um and we felt that we weren't quite ready, right? That we really wanted to make sure our tier one, our tier two was happening, that we had curriculum and we were implementing it with fidelity in our special education programs. Um and I've been collaborating with Becky and and we just we are in need of this tier three curriculum. So, this team was able to review um
068three different curriculums. We evaluated each curriculum, talked about pros and cons, really looked at like what is sustainability for implementing this, right? Um so, um we are going to take and I just wanted to to bring this to the board that we are going to go to curriculum council tomorrow. A team will attend and just make their recommendations. Um and then hopefully you will see that coming to the board in June. So, um we'll submit final recommendations for curriculum adoption and implementation. This would be used in our I didn't say this part. This would be utilized in our um mild mod programs. So, not only our mild mod um special day classrooms, but also our our resource classrooms. So, we're really looking at that mild mod. Two years ago we adopted TeachTown for our mod
069severe um students as you guys probably recall. So, this is the next opportunity. We're really looking to grow this and really work on the the literacy for our special education students. Perfect. Thank you. Um So, for community engagement and summer academy, you can see this picture and for those of you who attended any of the town halls, this is what they looked like. Um full of parents and staff and even students all talking together about um issues in our district and things that they would like to see us change. Oops, I'm changing it on mine again. So, um as a summary of our town hall meetings, um parents, students, and community members felt heard, supported, and saw the meaningful impact of their voices. And as Elvis said, there were things that came out of these
070meetings that we were able to instantly go back and start working on. Um an example of that is we had a student at the first town hall talk about how yes, we have water filling stations, but the water that comes out is warm and disgusting. And working with Chuck, he was able to figure out how to use his cafeteria fund, which usually has more money than the rest of us, um to to selectively place water um like cooling and filtered bottle filling stations near cafeterias so they could be part of his program, and also provide that service to the students, and the water is cool and delicious. We tried it. Um planning for next year, we are looking at two events, and by we, I mean um Dr. Summer Prather Smith, who has really been
071the force behind all of this work. Um so, a fall parent conference focused on physical and mental health and safety um with a resource fair, and then in the spring coming back for an additional town hall. Um based on what we learned from participants, we think that would be a great way to meet their needs. This year's total participants was 976. And we had 33 community partners supporting our events. So, we're really grateful to all of those who helped. We had PHC who facilitated our first meeting. Um we had the food bank at at least two of the town halls providing dinners. Um it was really great to have the support of our community. Looking ahead to this summer, which is only a couple of weeks away, um we have summer programming coming. Our elementary
072students will be housed at Santa Rita Elementary, so that is students who will be kindergarteners through the students who will be fifth graders next year. And then J G M S will host our middle school students. And so those current fifth graders who are going into sixth grade, if they attend summer programming, they'll get to sample a middle school campus. Um the hours are listed here on the slide. The focus will be on ELA, math, and STEM. We will have for elementary art and music programming and PE for middle school students. Extended school year that Melanie and her team have been working on in coordination with Summer and Madonna will take place at both sites as well. Um Chuck's team will be providing meals to our students just like we do during the regular year.
073And Right at School will offer the ELO P camp um at both school sites for after school care for parents who want their students to stay at school. Um the program runs from June 2nd through June 26th with a curriculum PD day um June 1st teacher health PD and prep day. And then of course in our district we recognize the Juneteenth holiday, so all staff and students will have that day off. And then on this slide you can see what the registration numbers are looking like as of now. So it looks like a pretty good turnout there, about 400 students. You sure can. I told Chuck I would cover his item for him um as he wasn't feeling well. So, he wanted to um share that CDE has recently released the list of awardees for
074the um kit and the R&R grants. And so, we're actually going to be receiving approximately 99 um thousand dollars in um kitchen infrastructure um is our kit funds and then um 14,000 around 14,000 in the R&R funds, which has to do with like our implementation of the of the other. They're connected. So, the kit funds uh similarly to previous years' awards, uh we're going to work on sending uh staff out to training and conferences and purchase of equipment as needed. Um Chuck always uh goes forward with these. Um he was supported by Ms. Campbell in the business office this year. So, we just actually got those. I signed on them immediately, sent it to the two of them. And so, just now I signed it. >> [snorts] >> Um and so, uh the R&R funds
075are new this year. And so, we're going to look for input from our groups and come up with the plan how we can help use that money to address our local priorities that we want to implement. And then, um CDE will distribute uh 50% of the funds initially and then another 25% um a little farther on. And then the finals um will be distributed after we submit that final report. Um and then 90% of the R&R funds are distributed initially since that has to do with meeting your local priorities. Um our previous nutrition software company Titan has sold out to a larger company a few years ago. And so, some of those original creators of that software are starting a new program called Apollo K12. Um and his contact from when they had met recently
076had reached out to ask if we wanted to join them to help in building the software by providing some feedback of what we would like to see in nutrition software. And so they're looking for nutrition service departments to be part of the process since the departments use that software on a daily basis. There's no additional cost to our district at the time. And we'll actually have the opportunity to switch to Apollo K12 at a 50% discount if we do choose to sign on with them once the software is complete. So those are some of the big activities for um Chuck's department. He's excited about being able to give that feedback as um you know, we we worked with Titan and then when they sold and some changes that he saw coming that might be beyond
077what we needed and to be able to give feedback um as one of those initial builders of the program is really exciting. There's no commitment to necessarily move into that, but if we do, there's a pretty steep discount for being able to do that. Um Chuck's and and Ashley, his supervisor of nutrition services, they're kind of forward thinking on being able to do those things and bring in those additional programs. Um we'll we'll segue into um our last with like our Chef Anne. And so we're continuing that partnership with Chef Anne, our staff going through the training. He just wanted to give you like an idea of some of the things that they've brought up and um our our fifth grade students in Ms. McClure's class were like, "School lunches." And I said, "I will
078let Mr. Helm know. They're actively working on it and I'll tell them to swing by here and get your feedback." But um and so doing so much more scratch cooking um now that our team has um, had two groups uh, going through this training and being able to get that student feedback on the different meals, the things that they've brought in. Um, so they're bringing in things like the watermelon mint salad and the mango ancho chili chicken wings, which were a real hit. Kids like the the spicy foods, he says. Um, and so being able to do that, but also to be able to provide more precise nutrition information attached to our menus for our families is really important because in our system, if a family needs to know what the ingredients are, what the
079nutritional values are, it's really important for us to be as accurate as possible. And so on the backside when families are able to access that information and see that for their students and their dietary needs. And so being able to do more scratch cooking allows our team to have more ownership of those pieces as well. And to be able to make accommodations accordingly. They they catered oh, um, one of our instructional rounds breakfast. The overnight oats are delicious. And that was it. Mr. Patel, any questions or comments? You know, um, I'm just amazed. I mean, um, I keep thinking back 10 years ago and and my God, um, how much we've grown, how much more additional services we provide, you know, community, special ed, EOP, you know, summer program, um, you know, it it's just
080incredible, um, how we just mushroomed into such a phenomenal district. I mean, I I I think from the superintendent and and hiring the right people and and and and having the great department heads and them coming up with creative ideas and you know, community liaison and engagement. I I spared I've never heard so much before, you know, 10 years ago it was non-existent almost, you know, and community engagement, technology, um you know, it just um I'm just in awe. You know, I it's it's it's just a such a comprehensive support system and bringing in our community and um you know, doing right, doing justice, doing, you know, doing the good thing. And so um when I see presentations like this, it just humbles me, you know, um you know, they say it takes a village,
081but in this case, you know, it it it it it took a very comprehensive set of individuals with a common mission and goal of of providing the best education possible in various ways, you know, and support. So um thank you. I'm I I don't know what else to say. It's just overwhelming to me sometimes. Thank you. Yeah. Ms. Soriano. Um yeah, I guess I could I'm going to reiterate and saying thank you. Um in years past, I would say for me, 20 years past. Long time ago. Um there's so much progress in our district from the time that I started on the board. Um I I it's just unbelievable how a team like all of you get together and including summer and we have so many great great opportunities now and programs. I can't say
082enough for everything that's on going on. I just really quick, I I remember back the reason I got on the board was because um I had a certain certain superintendent that told me that my spina bifida child student that I had to provide um I I had to to um he had a bag. So, I had to attend to it. And I said, "No." And long story short I'm like, "Oh, no. I've got to come back and come to this I want to be part of this board because of the experience that I that I um had as a teacher. And so, that's why I'm saying there's so much that has evolved and so much good that is happening in our district. We are We are a very small district, but a very unique one.
083And um I'm just so thankful and that you know, we have today the the expertise of all of you. And um and the kids and the kids and the teachers and everybody everybody involved. So, kudos to to all of you and to the to everybody in this district. I am very proud very proud to be here with you guys. So. Yeah. I just wanted to echo my gratitude and my amazement and the 10 years that I've been on the board the things that are happening, and um I had five big goals when I was first elected, and I'm not going to say what they were, but they have all been achieved. Um and so when I got past number five, I'm like, "Okay, what's the next five?" But it was it's it's been a it's
084been a blessing. Um I have some questions and some just gratitude, Melanie. Um everything you do in special ed, I'm I'm grateful for every day. I am particularly grateful for looking at curriculum because as a teacher, you can be the best-intentioned person in the world, and if you don't have materials, you're just you're floundering around, and you're also worried about equity for kids because this person who's been teaching for 30 years next door knows what they're doing with 30 years of things, and you have nothing. So, um if you don't have curriculum, it's it you just don't know where to begin. So, thank you for that. Um in regards to the town halls and reaching out to parents, I'm incredibly grateful. I I would ask, and I know you're already doing it, but especially what
085else do we need to do as we go forward with our McKinnon families and everything that's happening, continuing with traffic and just taking care of people. I know our gas prices are exploding at the time that we're transporting more kids because of construction, so just to continuing to monitor that situation. And then also, um if we can just reaching out to families um after our summer school is over, I know people in July still have child care needs, and you know, any hooking them up with Boys & Girls Club, with Salvation Army, with the City of Salinas, anything that we can do to take care of people because um it's safety first, as you guys all know, and and what's what's happening with our kids. But so, thank you for all that we do, and
086I'm grateful every day. And as I mentioned before, people strangers come up to me on the street to tell me how fabulous they hear Santa Rita. >> [laughter] >> All righty, so that was an information and discussion item. So, we are now on to our action items 9.1 approval of annual declaration of need for fully qualified educators for the 2026-2027 school year. So, that is my item. As you know, the California Commission on Teacher Credentialing requires school districts to file the annual declaration of need for fully qualified educators. The declaration will be valid through June of next year. And this is a prerequisite in order for districts to be able to petition for teaching permits, waivers. And the numbers that you see there, they're just simply a projection. Uh it does not mean that that
087is what we will need. We can always come back and revise it if we find out that we need more than what you see there. So, we try to inflate that slightly so that we don't have to come back and bug you again. I make a motion to approve. Second. Second. >> in favor. Aye. >> Aye, Captain. Motion 3-0. Thank you. 9.2 approval of MOUs between SRUSD and CSEA for the increase in hours for food service assistants and for food service employees uniforms. Yes, so the two MOUs that you see in front of you, um the first one is the agreement to provide uniforms for staff in the nutrition services department that will be effective July 1, 2026. Um as we were speaking earlier with regards to the transition to more scratch cooking and then
088also the um the training that they have been receiving through the Chef Anne Foundation. Um they're learning a little bit about everything, which includes presentation, being presentable, and this will elevate that department to that. So, we're excited to see them with uniforms. The second MOU, the second agreement that you have there, is for the seeking approval, your approval, to increase the hours for the classification of food service assistants for the 2026-2027 school year. Uh we're looking at 13 assignments total. Right now we have 12. So, that will result in a projected increase of 147,116 annually, which will be coming out of a hefty fund, fund 13. >> [gasps] >> Motion to approve. I'll second. All those in favor. Aye. Aye. Aye. Motion 3-0. Um and just on behalf of the employees that we can just
089make sure that they're that they have options in terms of sizing and that I have had many uniforms ordered for me over the years that were not Yes. >> fitting in the way that I want them to fit. And I I'm a if you just bought it way too big for me, I'd be happier kind of person. Yes, no, absolutely. If I just want to add that Director Helm has been actively getting the staff involved in the selection. And uh yeah, he will they will be very careful with that. Thank you. Uh 9.3 increase in FTE, increase in hours in the classification of food service assistant for the 2026-2027 school year. Yes, so Oh, go ahead. >> Sorry. >> [laughter] >> Well, I I mean, it's pretty straightforward, right? So, we presented the MOU with
090CSEA. Now we just need your approval for the additional hours FTEs that um we will be adding for the food service assistant position. Again, going from 12 positions to 13 positions, and the amount that you see there has been budgeted, and the fund will continue to be very safe and healthy. I make motion to approve is it 9.3? Yes. >> Yes. Second. All those in favor. I have a second. Motion 3-0. 9.4 approval of one FTE special This is a special day class teacher at JJMS and one uh full-time RSP for New Republic for the 2026-2027 school year. Yes, based on projected enrollments within the special ed um department and student needs, the district has identified a requirement to add those both of those positions, one for uh SDC for JG and one for New
091Republic. That will be an RSP class, and that will help the department and the district maintain manageable caseloads and make sure that we remain in compliance with state mandated student-to-teacher ratios. Motion to approve. Second. All those in favor. I I got it. I, and I appreciate this. I know we had to approve going over caseloads. I I appreciate that. Trying to be as forward-looking as we can. I know that we could have all kinds of friends show up tomorrow that we don't know about, but we're doing the best we can. >> Yes. Thank you. Motion 3-0. 9.5 approval of the 2026-2027 single plans for student achievement. Thank you. This is an annual item, so our principals have updated the um single plan for student success for each of their school sites. The goals stayed the
092same within each of those SIPSA's because they are in alignment with our LCAP. Um but some of the actions were adjusted to um indicate what the school is going to work towards within those goals this year. Um and then as far as the um budgetary pieces, we have very little title three anymore. Our title one funding is 100% dedicated to classified staffing, particularly paraprofessionals. Um and then the middle schools have a little bit of title four funding that they budgeted within those plans. Just a quick question. Um you know, state audits are going on left and right. Just to make sure we all we have correctly included all the stakeholder groups for each site and that's been Yes. >> Got it. Okay. Yes. So they worked with their um school site councils, ELAC, and had
093the appropriate representatives on each of those. Perfect. Motion to approve. Second. All those in favor. Aye. >> Motion 3-0. 9.6 approval of contract with Pioneer Health for occupational therapist for summer 2026 extended school year. Perfect. That's what it is. So it's for serving um our students with their occupational service needs um during ESY extended school year. Um with an estimate of 10,450. Motion to approve. Second. All those in favor. Aye. >> Aye. Captain. Motion 3-0. 9.7 approval of ProCare Therapy contract for registered nurse for summer 2026 extended school year. Perfect. So this one's similar. It's for a a RN, a nurse. We haven't had this in the past and have found a need over the last couple summers. Um so I'm excited to bring this to you guys. Um they'll support students at both school
094sites. Um they'll also be doing um the health plans for some of our gen ed students as well. So um that's this one. Motion to approve. Second. All those in favor. Aye. >> Aye. Captain. Motion 3-0. Uh 9.8 approval of contract with Kennett for the 2026-2027 school year. I promised you guys a lot of contracts last board meeting, so here they are. Um I did try to bring them all together just so that it um made [clears throat] sense in the full picture. So this next contract um we actually haven't contracted with this company, but they have been great at recruiting and finding applicants in our community that already live here. Um so that's this one. Um this is for a um occupational therapist. Motion to approve. Second. All those in favor. I. >> I.
095Captain. Motion 3-0. 9.9 approval of Seabright therapy contract for the 2026-2027 school year. Perfect. This is a contract we've actually um contracted with them the last 3 years, Seabright therapy. Um and this is for two um full-time SLPs. Um I just wanted to emphasize that um we have been successful at hiring four of our own SLPs for next school year. Um and then we also are these contracts I'm bringing to you are all in-person SLPs, which I'm really excited about. So this is my first time um having a complete team of speech pathologists that are all in-person. So that's been my goal since I got here and um I'm just really excited to announce and share that with you guys. So that's what this contract is. I make a motion to approve. Second. All those
096in favor. I. I. Captain. Motion 3-0. 9.10 approval of contract with Allied Education for the 2026-2027 school year. Perfect. This contract actually has three employees, so it has a speech and language pathologist that's currently with us, so they'd be continuing. Um it has an occupational therapist that's actually from the community, so I'm excited to to have the opportunity to to get them. And then it has a third position. It's called a SLPA. So it's a speech and language pathologist assistant. So they really support us con- um being able to provide even more service. While they can't do assessments, they can be overseen by an SLP and provide full scope of service. Make a motion to approve. Second. All those in favor. Aye. >> Aye. Motion 3-0. 9.11 approval of e-rate contract services for 2026-2027. Yes,
097so this is um our renewal with David Sonderger. We've been working with him for a number of years um for our e-rate consulting. Motion to approved. Second. All those in favor. Aye. >> Aye. Motion 3-0. 9.12 approval of revised facilities phasing plan. Thank you. Um this was our topic of discussion at our facilities meeting last week. And what we want to do is annually bring this forward to the board with any suggested changes, but also indications of where we are with work that is within the different phases. And so for the this would be revision five. So we implemented this and we're carrying forward with um being able to bring this back not just to our board, but for our community. These are when I explain this to people, these are our larger scope projects.
098These are these would also include the projects that are partially funded by the bond, any uh local board reserved projects that are larger in scope or special state funding. I'll talk about some that we're still waiting on. So something got moved farther out to the right. But um so for our current one uh versus the prior years uh our 2025, so you can see that we are currently resting in phase three. Our ongoing, yet to be grayed out, is the construction of our classrooms and flex lab at Gavilan View. I was able to share earlier that those buildings were the remaining buildings were delivered today. The The rest will come tomorrow. Um and then they will be crowned uh crowned cranes. Yep. Craned onto their foundation in the next 2 weeks. And so, that's literally
099this point in time the one that we have going in phase three. Explaining to our facilities committee that a phase doesn't necessarily mean a fiscal year or a particular school year. We saw that with John Gutierrez, the classrooms opening in the fall. We're hoping that these come in early to be ready for our students. But right now, we're projecting a similar timeline. Um we don't want to make promises that we then have to backtrack on. So, right now we're saying it's going to be similar to John Gutierrez with the six classrooms that we're opening. Um that we had opened in the fall, that these will also come in after the start of the school year to be ready for our students. Moving into phase four for Gavilan View, that's still on target to be able
100to demolish those older portables that have served as interim housing. Grateful for those. Um and grateful for the work that MOTF department did to make those usable and nice for our students to use for one more year with that extra courtyard area for them back there. That work was all done in house. Um but also being able to renovate um to make a flex lab for um John Gutierrez Middle School. So, that'll be coming up. That way there's some parity between the two middle schools being able to each have a flex lab space. And um then we've got what we'll move into now that we know the MCOE's timeline to have their buildings complete and on their designated board-approved area is at the end of this coming December 2026, what work will focus on while
101they are doing that is some of our infrastructure work. So, finding the sanitary sewer line, really exciting news this week. It was already stubbed out right there over to that area where MCOE will be building. And so, looking at during their project with some of our infrastructure, would we be able to run that out to our building site now and have that stubbed out while they are moving earth and we could go ahead and do that so we're not having to do that on the back end. So, Victor's really working hard behind the scenes to get as much of that done while the pretty work is going on for MCOE's facility and then we'll move into what will be our pretty work for that modernization project at La Jolla. Which then rest in phase five.
102Um, along with looking forward to as McKinnon begins to qualify, we're hoping become eligible for modernization funding based on the age and condition of some of their buildings. When the board were able to do their walk-through when we had our meeting at McKinnon, talking about some of those buildings had actually been placed just above what is raw earth instead of on asphalt and so the condition of the building along with the age of them because they had existed at a prior site, so they are older than other sections of the school, maybe what kicks them into eligibility funding a little bit early. Um, and then New Republic, they have three rooms that are similar and so we're hoping as we stay on top of doing our eligibility worksheet and modernization again until the state changes
103their funding mechanism, which there are agencies, you know, working on. It is a 60/40 state matching that comes to the district on the back end. About a 3 to 5 year timeline. Facilities asked, "Where are we at with the GV?" I said, "This is year five. We're waiting." Um and so for the remainder of what the kitchen project had cost over, so it's the 1.6 difference in that price that we're waiting on for Gavilan View. But just to give people an honest perspective of that timeline, um and then the pieces that were moved out a little farther have to do now with how long we feel like some of our current projects are going to take, but also what you see is the transitional kindergarten classrooms that are contingent on the release of those state
104funds that the governor put on hold last year. Um they're on hold indefinitely until we get notification that they're open. We moved those projects to farther phases out. Should that state funding get released, we will move them back into an appropriate timeline because those um transitional kindergarten and kindergarten classrooms were they are contingent on the release of that very specific um state funding for those. So that's what you see moved a little farther out. Okay. Do you have any questions? Um you know, we had the athletic director here, but uh regarding the changing rooms, you know, we talked about it for many years. I I noticed it's it's all the way down for um for uh John Gutierrez. Um but in terms of Gavilan View, I I don't see it on the game plan. >>
105It would be part of the gymnasium. Okay. So it'd be incorporated for them, but because uh John Gutierrez multi-purpose room already serves as their regulation size gymnasium, we were looking at doing them outside of that building. So, that's I just want to make sure those are good. No, it's a great clarification that our community might be curious about as well. I make a motion to approve. Second. All those in favor. I. I, Captain. >> Motion 3-0. Oh, the obsolete stuff. Yeah. So, 9.13 approval of 5-year deferred maintenance plan. Thank you. So, [sighs] in 2013, the state um stopped doing a 50% matching for um deferred maintenance. That does not mean a district stops needing to fund larger deferred maintenance projects. Brenda um Barrett was at facilities committee and she was worried she asked too many
106questions. I said, "No, never too many questions. These are These are great questions to ask." I said, "Because Victor and I want and Debbie want to bring a 5-year deferred maintenance plan to the board because over the years we've saved a little funding for our deferred maintenance in the district to be able to do some of those what I would call medium-size projects." And I said, "Just to give a visual, it's not large enough for the phasing plan placemat and it's a little bigger sometimes than our own MOTF department than our own MOTF department may do some of the work. So, um being able to point out though that anything that we reserve for deferred maintenance still needs to fall within those project categories. And so, that's classroom lighting, electrical, flooring floor covering, HVAC, lead,
107paint, uh paving, I forgot asbestos at the top, plumbing, roofing, underground tanks, and wall systems. And so, anything that you would spend your deferred maintenance on needs to fall within those. And so, this again is going to be a living document, but these are what we've identified over the next 5 years. Ideally, we'll be able to conserve a little money and keep putting back into our deferred maintenance, so as other projects rise up or priority needs, we're able to bring this back for a revision or an update and keep this going. And so, uh right now our deferred maintenance has approximately $800,000 in it. And so, you can see that we've tried to spread that out. One of the things that we need to do is we found some rooms at Santa Rita Elementary that
108also did not have the new carpeting installed when we thought all the rooms in the district had the new carpeting installed. And then, being able to do a resurfacing of this current blacktop, which fits into our long-term project here at Gavilan View because we will come back to do an expansion of their blacktop, so being able to resurface this to have one smooth surface um rather than what appears to be a quilt out here. Um and then when we extend it, that will be building additional new blacktop. This will then be able to serve as their lunchtime, their recess area as well. And then that extension being able to build out more of that PE function that they need for that department when we circle back um in that phase of their modernization project. Classrooms
109are always our priority on that and then being able to come back to do things like the track, the changing rooms, the gyms, those pieces. And then so that would be current fiscal year. This is what we're hoping to do this summer. The price of asphalt has of course risen with everything that is impacting crude oil. Um and then for the subsequent fiscal year, I know you've heard us mention that there some of the Gen 7 lighting systems have begun to fail. They are not repairable as such. They need replacements. And so that is classroom lighting and electrical. And so those those are combined and they're both the same thing to be able to go in and to do some replacements on those failing Gen 7 lighting systems that went in. And then being able
110to reestablish and update the HVAC systems in the three rooms that MCUE currently resides in for their tip program. When those come back to us, we need to update them so that they are in line with our HVAC systems at our school sites. Then third fiscal year, we've got HVAC for three rooms at Gavilan View. Then the following year would be rooms at John Gutierrez. They need a replacement of their HVAC system. They've got a couple more years before they time out and so then keeping them on that timeline. We need to do some paving at McKinnon's playground area. So being able to do that and then circling back to do some paving for New Republic's playground area. So right now, this is our proposal for our five-year deferred maintenance. But we want to make
111a system where not just the Board of Trustees, but our district and our community know that when we say we're setting some funds aside if we have funds in the budget and when we close the budget and say we would like to request that the board reserve these funds for deferred maintenance that people are able to reference and know what we are planning on spending that on. And how much is the how much is in deferred maintenance again? Approximately 800,000 right now. >> Okay. Nothing to quarrel with at all. Yeah. Um the biggest expenditure is going to be Gavilan View blacktop. I I You know my concerns are going to be, you know, we just need to make sure the verified contractor guarantees are in place. You know, so we don't have the same situation
112again. Um you know, it's a big chunk of the money and we've already had a bad experience. So, whatever we can do make sure that we are covered and we have uh reassurances as well as uh demonstrated quality work that, you know, uh companies have done in the past elsewhere, you know. Um due diligence basically, you know. So, thank you very much. Make a motion to approve. Second. All those in favor? I I abstain. Thank you. Motion 3-0. Um 9.14 approval disposal of surplus obsolete materials and equipment. Thank you. It's that time of year. Um we uh appreciate that the board had given a larger approval for MOTF and um nutrition services for some of like our vehicles and things like that. But these are for the things that might be under that that may
113have a resale value, but may not. Um and it's for our departments for curriculum instruction, for instructional technology, nutrition services, and MOTF. As always, uh we try to um get some resale value from anything that is still usable and safe to be putting out on the market for someone to purchase used. If we can't do that, is there somewhere that we can safely donate for someone else to get some some lifespan out of something. And last but not least, recycling or disposing of as appropriate if we cannot pursue either the first two options. Motion to approve. Second. All those in favor? I abstain. Motion 3-0. Um so, our next regular board meeting will be June 10th, uh 2026. I did want to check in in terms of if we're going to have board members available
114at both promotion ceremonies. Thank you. I will be going to the John Gutierre's. Okay. I also need two extra tickets, so let's know. I need to check my calendar. Okay. If uh Dr. Alderman, if you and your office can just follow up to make sure who's at Nope. Um that we have representation and I can make myself available if need be for um for Gavilan View. Um 10.2 suggested future board items, Mr. Patel or Ms. Audino? Um you know, I would like to review um not necessarily compensation, but the medical program uh benefits for uh trustees, so. Okay. Um I have a big long-term ask and uh Dr. Alderman and I did have a ex- we've had many conversations about this video extensive conversation recently. It The bonds have all been sold. And prices are
115skyrocketing. And it is my belief, I would like to be wrong, but it is my belief that we will not be able to pay for the Gavilan View gym out of the bonds that we sold that that that all get all used up in classrooms and blacktop, but we made a promise to the community. We campaigned on it. And um so I think that we're going to have to explore then where where do we go from here? So I would like to talk about having architectural plans drawn up, talking about like what's it's going to what what is it going to cost us to do? And then when we're putting together the strict budgets and we're thinking about um money that we set aside for other things that in my mind that we start saying,
116"Okay, how in 5 years could we save up the money to be able to break ground to do that to because if we don't create a plan, it's not going to happen." I I wholeheartedly agree with you. You saw that inflation numbers came out today and they're just outrageous, you know, and um you know, we're looking at projections and at the time of the bonds, you know, we set them out a certain amount of money, but all those were out the window. Um you know, when you're having 6 5 5 to 6% inflation rate coupled with construction costs and everything else, you know, it's it's I think everyone's going to be facing the same issue, but I think if we can get ahead of it and see what we can do in terms of options.
117I think we're going to fulfill our other promises. We've we've literally touched every single site and we're going to continue to we're going to we are have clean beautiful facilities, good technology, even things like restrooms, cafeterias, but that is just this one big ticket item that we promised in terms of equity. We we literally said, "We want Gavilan View to have the same size gym that John Gutierrez has for sporting events, but also all the other things that we use it for, community things." So just um I don't need it on the agenda for next week, but as as the months go forward, just sort of saying, "Hey, this is our plan." And um because I we just can't let time go by and not eventually we're going to have sorry beating a dead horse
118here but this is just on my heart so much um building a new school is not that far away. If they start to put shovels in the ground in the West Area Specific Plan and we cannot go to the community for a bond for that school when we have a big unmet promise out there. We got it we got to do things in order in my opinion. So that is my my big ask. I totally agree. Mr. Sandoval and I talked about for our summer workshop that going over our strategic action plan narrowing our focus really just choosing our our initiatives that we want to focus on but also exploring these pieces right here. Miss Turner and I also spoke about this as well as with Mr. Sandoval is where do we want to put
119our advocacy energy? And so um I have an interest in like facilities funding. I know Miss Turner does as well but identifying for our side right like our trustees are and myself where what are the one or two things that I said I said that we want to make ourselves annoying about because it's really really important. A lot of larger districts go out and and they do a lot of advocacy work and there's no reason that we can't do the same. And so being able to keep at the state level districts like ours regardless of size um that we don't have the [clears throat] bonding capacity that our literal neighbors in Monterey County have our bonding capacity for our community and I'm ever so grateful for them passing measure R is a little less than
1208,000 per student. But we have another district in Monterey County there's this over $135,000 per student. And so when it comes to state funding for facilities they get the same dollar that we get from the state. And so, our community showed up for us at the level at which they were able to show up for us, and so what we're asking is for the state to show up for us. The inequity in public education and funding is horrendous. Totally agree. >> Can I Thank you, and thank you for all of us working together for the kids as we always do. Mhm. Uh can I get a motion to adjourn? So moved. Second. All those in favor? I. Motion 3-0. Thank you.