001the message that we >> Okay, welcome back everybody. We're going to recession. Uh during close session, nothing was voted on, so there's nothing to report out. We're going to move on to item 5.1, approval of consent agenda items 5.1 to 5.5. Can I please get a motion to approve? >> Motion to approve. >> Second. >> All those in favor say I. >> I. >> Okay. Um, we're going to move on to reports and correspondence. Any comments submitted by SRTA? >> Okay. Uh, CSEA. Okay. We're going to start off with superintendent cabinet. Start off with director of engagement in school climate, Dr. Summer Prather Smith. >> I'll keep it short. I told Dr. Katis I was just going to say we're tired. Um um we've had an amazing start to ELOP, but um it's a lot
002for the start of the year, starting the school year. We have um right now with Boys and Girls Club going, I think we're around 1,300 students overall. Um most of our sites at least half their students are staying in after school program every day on site, not including those that are going off-site. Um, and so as we work to kind of make sure all of that happens, um, you know, there's some bumps as we do it. Things today is looking good. But up to today, you know, we're just working through all of those, uh, logistical pieces that come with that. Um, we're working really closely, that's what we're talking about right now. We're working really closely with our special education team. Um, one of the areas that we've been shouted out across the county is
003our inclusion of all of our special education students in expanded learning. For us, every student has access and there's no limitation to that. Um, with that comes the need for a lot of additional supports in there. So, we're really grateful to have our ELOP TOSsa Amy Chot from um, La Hoya Elementary who's come over and it's trial by fire into the world of out of the classroom. So, she thought like, oh, it's going to be so much easier. You're not starting the year in the same way. And I saw her today and she's like, what is happening? I'm like, I know, I know. I said, it's going to be great. Um, so I'm really grateful to have all of that support as we work to make sure that all of our students have equal access
004in expanded learning. um right now. So, um thank you. And we're continuing to add additional enrichments to that as well, which has added to our workflow, but which has also made our parents want to join our programs. So, we're starting scouting at La Hoya starts in the next couple weeks. We're going to be starting a culinary arts program. We have the media program. We have um a manual arts program happening. Um we have a music program happening. So, we're making sure that it's, you know, our students have access in all kinds of ways throughout the end of the day. So, >> okay. And that's all going happening through ELOP. >> It's all happening through ELOP. So yeah, from 2, depending on the site, 2:10 to 6 o'clock every day. >> Okay. And then I know
005our numbers are a lot larger than they were last year. >> A lot larger. >> Understand? >> Um, is there a certain point with staffing that we could hit a capacity issue at? >> So that's the benefit of our work within district and with right at school is as we go, we halt, we do like a two-eek halt, we get the hiring on board, and we can continue to grow. um we could reach that but right as of right now we haven't gotten there. We've been able to meet that demand um and keep within our ratios and again that's a joint effort between all of these organizations. So I think if we were just us or just you know right at school or just you know this art program yes but what we're basically doing
006is evaluating where we are and then adding the supports we need. Evaluating where we are and adding the supports we need. So >> and if I I could be confused. Was it there was an initial deadline for you to sign up for ELP? Right. That was it. >> So yeah. So we started initial time and then we halt. We can't like stop enrollment. So we halt. We do a twoe hold. Families can enroll get onto that list. That allows us to determine where our needs are. We fill um staffing based on that weight list and then we let families in as we get to that number. >> Okay. I see. So So technically right now people can enroll. You can put on a wait list. they're enrolling every day >> kind of figure out what's
007what's going on. >> And one of the changes for our community that we did have to put into place that caused a little bit of us to be tired this week is what we had is that um families were also kind of seeing ELOP as a dropin opportunity. So they would sign up for the program, but they weren't really attending regularly. Um it was kind of just like today I feel like it, tomorrow I don't. And that caused a lot of challenges around staffing number one because let's say you're staffing for a hundred, but 50 of them are just dropping in then we're really overstaffed. Um and or safety wise. So if students um we don't know if they're supposed to be there or are they getting picked up and a student doesn't check in
008with us, the assumption is okay, they must have been picked up. But if the parent didn't pick up, it could be till 6:00 before anybody knows that the child wasn't there. So, we did institute a policy this year that parent parents need to designate the days they're going to attend. So, they don't have to attend every day, but they have to tell us which days and they have to check into program for at least 30 minutes on those days. What that does is allow us to take attendance and release to the parent. So, we know we're responsible for Jacob on Monday, Wednesday, Friday. We're going to check him in every Monday, Wednesday, and Friday. And parents can pick up as soon as 30 minutes after. But that helps kind of mitigate that safety. So I
009was able to talk through with parents and there was an understanding that came about but that was a change from last year. Um also we had some PE parents doubly enrolling. So they were enrolling in Boys and Girls Club and our on-site programming and we kind of said like we need to understand why or you have to pick one because again we're funding two programs for one student and so fiscally it's not the best decision and families have been extremely understanding as we work through some of those. Yeah. >> And how does uh or does it impact um funding? So let's say for example if students that attend Monday to Friday versus only Monday, Wednesday, Friday, >> but it's not based on attendance. So yeah, it doesn't them attending doesn't um impact our funding because
010it's not like an ADA piece of it, >> but but what it does is limit what we can do because we're funding for ratio on a larger number. We have to hold the money based on that number, right? So if we're funding staffing for a hundred students, we're holding money for the cost of staffing for a hundred students. But if only 50 students are showing up, half of that money we could be using to add additional enrichment because those students aren't there every day. >> Oh, I see. >> Do you see what I'm saying? So, it's more like we want to make sure that we're staffing as close to the number of students as possible to allow us to free that funding to add additional supports and services as well. >> Okay, that makes sense.
011>> Yeah. >> Okay. Thank you. Any other questions or comments? >> I I just have a quick Well, two comments. First of all, I'm just very excited and very very happy. You know, we've been asking for after school programs for God knows how long. You know, funding issues. Finally, you know, we're the growth is happening. We're getting different program, different partners. So, I'm very excited. I'm loving the numbers we're seeing. >> Yeah. >> You know, every hour we can keep a student outside, you know, back into school doing positive activities. You know, it's it's a win for the parents. It's a win for the students. It's a win for a school, you know. So, you know, obviously new programs are going to have issues. Learning, you know, the learning curve is pretty steep. And so,
012I, you know, whatever concerns you're going through, please just work through them, you know, the best of your abilities. Um, >> yeah. >> And, you know, I'm looking and like I said, like to scale, you know, higher, higher, you know, but we have great numbers, you know. Um the question I also the second question I have is is how was the transition and the starting from McKinnon you know uh if you can just comment a little bit about that I really appreciate it. >> Yeah I was just there today um kind of watching the morning and the afternoon um and it actually is is good. So I left the school today right at dismissal um and there was no line of cars. I went straight out. Um, parents were kind of pulled along the back
013waiting to do pickup, but I was able to exit the parking lot and head out and then kind of stayed over there and watched and it the the pickup never backed up into it's actually less. I feel like it's interesting because I feel like right now it's less than it was last year and I'm not sure why that is, but um, yeah, it didn't back up into the street. So, um, I've gotten no concerning phone calls from parents. I've been checking in. just talked to Sophia Rome with the city right before I came here as well. Um because there's a Wednesday standing meeting about that project. Um and she hasn't gotten anything in the city either. So I think right now we're good. We're going to have some more conversations come October. Some big changes
014are happening around kind of the sidewalk and stuff coming October and we're already starting to kind of make some plans around that um with the city. So yeah, I mean it's been smooth. I appreciate the partnership you're forming with the city. I know when I drive down I've been seeing specific signs talking about our school saying you know McKinnon's opening be careful and you know those little extra things that we can let the traffic pe you know people in traffic know what's going on you know I I don't expect this project to be done with the three stages or you know uh three phases if you will uh but whatever I know three I'm like my god we're not even done with phase one you know and I'm like oh my god one year program
015went to three years Um, but I appreciate the partnership and whatever you can continue to do to make sure, you know, we're we're we're leveraging that partnership so we provide more information not only to our parents but general traffic, >> you know, patterns. So, when I saw that sign and it mentioned McKinnon and drive carefully and this is what's going on, you know, I I think goes a long way. So, thank you. >> And and that's a big shout out again to Sophia Rome. We did that brainstorm with her in the summer like what are the things that would be helpful and I mean Sophia is unbelievable about helping facilitate that coordination. She's the the public relations officer for the city of Selenus. Um she's I mean I talk to her several times a week.
016Um, and you know, whatever we ask for, she kind of goes in, gives me some answers and s searches it out or is also communicating with me like a parent called with this concern or this is what's happening on the street or a community member around it and then we're able to kind of address it together which is really helpful because then it's not just the school and it's not just the city but it's like together how are we addressing this challenge and so huge shout out to Sophia. >> Great. Thank you. Um, Miss Russa Zimuria. >> Uh, good evening. I just have a quick and very important update in regards to the bond sale and the bond anticipation notes as well. As you know, we started the process back in late um June. It's
017been a long process all July and now August with, you know, a lot of legal documentation back and forward. um the reviewing of the rating for our districts and interviews uh along with um Melissa. Thank you for being with me throughout this whole process and finally after so many um things that we have to go through. Uh everything is done. Um everything the the sale went well. Um we end up getting those $13.3 million that we were anticipating. So we're very happy about that. Um, and today we got an email saying everything's closed, everything's done. Um, I know Miguel Rodriguez told me that we should be getting the cash as of today. And usually, um, is received by the county treasury. So, on the next days, I'm going to get an email saying we got
018the cash, where are we going to allocate it and all that good information. So, I'm very excited about that. Just want to give you an update and looking forward for the next projects. Again, this is for the bond projects in under fund 21. >> Okay, great. And thank you all for putting that process through. And also thank you for the voters and the taxpayers for entrusting us. I mean part a big part of that is improving our learning environments for our students which are going to go back and become productive members of our community. So thank you as well. >> Yeah, I concur. I I think you know we need to thank the taxpayers. You know the fact that we got a good rating and we got you know really good interest rate considering the
019market rate the market the way it is. Once again, you know, our our uh our taxpayers should be happy knowing that we're we're having due diligence and we're trying to save them as much as money as possible and raising the funds in the most expedited way. So, thank you for your hard work. >> Okay, >> Miss Melanie Grand. >> Perfect. It did turn on. Um well, the SPED student services team's done quite a bit of professional development and training over the last several weeks. Um I had the opportunity to present at the new teacher orientation and um focus on inclusion best practices and really go over accommodations and what our gened teams would see within their classroom. So that was great. Um we've had two safety care trainings in the last two weeks where we
020were able to certify 57 um folks within our district. This included teachers, paraprofessionals, behavior aids, uh principles. So we now have almost all of our admins also trained. Um we let's see uh were able to do six CPR classes for districtwide. Um and again that was teachers, um special ed, a lot of special ed staff. We also um certified a lot of our um transportation team members and we trained 87. So huge shout out to our nurses um Elizabeth Settleman and Norah Hail for just all their work and um coordination with those trainings. And also our nurses were able to put on a vaccine clinic in the evening where we really focused in on our seventh graders that hadn't yet gotten their seventh grade mandatory vaccines, the TEDAP. Um so we had a lot of
021success with that. And then um we had our first sped PLC today and while there was a lot of technical difficulties um we were able to kind of go over best practices around those service logs that we now have to use to document our services. Um, we talked about service page and our offer of FAPE. Um, we talked about parent engagement and reaching out now, right? And like building those relationships. So, it was really great. It's always fun to get all 40 of us in here together in this room. Um, but yeah, the year's started off extra exciting. So, we're looking forward to just keep on chugging. >> No, and I appreciate you mentioning about uh building those relationships because too often I do hear that parents have trouble building relationships when it's fed. Yeah.
022>> Um, so I I applaud our district that, you know, you guys are taking that proactive approach and and making sure that parents feel welcome and being able to have a conversation. So, >> so important. >> Okay. Uh, Miss Becky Moore, >> thank you. Um, it's been a busy how many weeks now? Five. with all the professional development and school opening. Um we've had some exciting news with our TK expansion because of the additional enrollment at the last minute that caused us to now have um almost double the number of TK classrooms that we had last year. So that's really exciting. Um, so we're working on making sure that those teachers have all the materials now that they need, the new classes, um, to support the TK students. We were able to have MCOE come
023and provide training from their universal pre preK team to our, um, TK teachers on August 1st, the first day they returned back to school. and they'll be continuing to provide training to them this year as we partner with them because TK really does look a lot different now than it did even a few years ago with the students being so much younger. So, we're going all in and making sure that we have a really successful TK program here. I've also been working with our continuous improvement administrator from MCOE who helps with the LCAP um does the review at the county level um and so that's just been completed as well as the fiscal review and there are a few things that we needed to make some updates on as happens every year. So, next meeting
024I'll be bringing back um as an information item just those updates so that you have access to those. Um and she was also able to join us this morning with our district leadership and our um contracted services with Parseek to dig into our LCAP goals and really narrow our focus so that we can make some actionable progress um on three smart goals that kind of cross over all of our 10 goals. They go across all of them. Um, and so we did a lot of work today refining what our real focus needs to be for this school year because as we know 10 goals, if we try and focus on everything, we're probably not going to accomplish much. But if we can really narrow that focus, we can make some good movement. Um, so I'm
025excited about that work. will be back here tomorrow morning to continue working on that and talk about what our monitoring system is going to be, what benchmarks we're looking for throughout the year and how we're going to keep each other accountable. >> Okay, perfect. Thank you for the update. Any questions or comments? >> You know, I I was just very happy to see the huge, you know, enrollment in TK and the fact we have a backlog. My uh my question is is is the forecasting of numbers. you know, uh, with the base numbers we have now, I would, you know, be interested in the future to see if what's the future forecast in terms of capacity and what we might have to deal with capacity as well in the future. But I'm excited. It's a
026good initial start, you know, and I I hope it continues, you know, u but at the same time, I would like to look at the numbers in terms of, hey, is this a bleet or is this a continuous ongoing effort that we're going to have to deal with, you know, in terms of maybe even increasing capacity in the future? But it's a good sign. >> Yes. >> Thank you. >> Okay, we're going to move on to the board and superintendent. Uh Mr. Patel, you know, no comment. And I'm a teacher as well. You know, I I this is an exciting time of the year. Uh my hearts go out to all of our teachers and staff at all of our schools in our district. You know, the first week is really really rough. You know,
027excited parents, excited students, you know, and uh you know, all I can say is, you know, Godspeed and uh you know, keep your head down and let's just get through this first week and I guarantee you it'll get easier as time goes on, you know. But uh my heart goes out to everyone, especially in the elementary and middle school era. I know at a high school teacher, we have our own issues, but I don't think it really compares to the pressure that elementary and middle schools have, you know, especially the younger they are. So, you know, once again, we support you. Um, you know, keep up the great work and, you know, thank you for working with Sanorita and supporting our community. >> Okay. Thank you, Miss Turner. >> Yeah, I just want to echo
028Mr. Patel's thank you to all the staff at every level. Um, beginning of the school year is a wild ride always. So, just hang in there everybody. >> Okay. Nothing to report. Just welcome back everybody to the students and the parents and the staff to a great year. Uh, Dr. Mill Alderman, superintendent. >> Um, you know what we said when we had to start calling schools and being like, um, so your TK enrollment is what today? um is we said it's a problem, but it is a wonderful problem to have, right? And what we were grateful for is our staff's flexibility in immediately being ready and on deck for solving the problem. And so we we had classes ready to go on the first day. They had great people in them to greet our students
029and get those things started. So we weren't we weren't behind um even though it we had to make it happen really quickly. And so our site leaders um as well as our teaching staff and this team here coming together to be like um we got to solve this really wonderful problem that we have. And so staying ahead of that knowing again like you said is this like a oneoff or is this our new normal which we can hope for right that um these students are just the the start of the wave of additional students who will be enrolling with our district. Um, great start for all of our schools. We're going to our back to school nights as they occur. So, we had JGMS last night and then tomorrow night we have New Republic and
030La Hoya. And then next week we'll follow up with Gavlin View. Thank you. And then the following week, Santaita Elementary School. Right. Yes. Okay. So, we look forward to seeing our community and our families um at our back to school nights. Perfect. Is there any public comments regarding either non-aggenda or agenda items? >> There are no public comments. >> Okay. 9.1 going to action items. Approval of the 45day budget revision. >> So this is my item and as you know we did adopt the budget back in June and then we have to wait for the state to adopt the state budget before July 1st. after they adopt the budget, then we go back and make revisions based on the adoption of the state budget. So, as you can see, I have the list of the
031revisions. I did included um the multi-year agreement in the spreadsheet and highlighted the changes. This would help to reduce the deficit spending by $1.3 million for the current year 2526. As a reminder, these are one-time funds, not ongoing. So just keep that in mind as we move forward. And it's here for for for approval. >> Okay. Can I get a motion to approve? >> Motion to approve. >> Second. >> All those in favor? >> I I >> Motion 30. >> Okay. Item two, approval of individual education evaluation contracts. >> Yes. Sorry guys, I'm getting used to the new board docs. I have it. Um, this is a contract. So, when parents when we assess students, they um have the right per parent code to be able to come back in and ask for what we
032call um IEES or outside assessments. So, that's what this is. This family um we assessed and um parent was in disagreement with our assessment results. Um, so when they come in and ask for an IE, we can either file or agree to the IEES at public expense. So this includes a full psycho education assessment as well as an occupational assessment and a speech assessment. >> Okay. Can I get a motion to approve? >> Motion to approve. >> Second. >> All those in favor? >> I motion 30. >> Okay. Item 9.3 is approval of contract with Allied. >> Perfect. This one's me too. Um, this is a contract we have had other contracts come to you guys with Allied. Um, this is for an SLP and a PAR. This is an SLP, a virtual um, SLP
033that we've had working for us in the past, as well as an in-person SLP. Um, we've unfortunately a couple of the contracts that I brought to you April through June, um, a couple of those team members weren't able to actually come. So, this is replacing that. But I just with a new contract. So I wanted to be transparent about that. >> Okay. Appreciate that. Can I get a motion to approve? >> Motion to approve. >> Second. >> All those in favor? >> I. Motion 30. >> Okay. 9.4 is approval of revised classified confidential salary schedule. >> Thank you. The classified confidential um unit salary schedule has been revised. No fiscal impact. There's no change to the dollars. However, the um formatting has been updated. Um the school secretary's monthly salary needed to be revised to
034reflect 12 month installments. There are still 11-month employees. However, they work days in each of the 12 months of the year. So, this was a fiscal update. Um and then there was a cleanup for some of the non-existent classifications. and when medical contributions were revised in March, those reflections are now added to the salary schedule. So, it's really just bringing it up to date in far as far as the language and formatting. >> Any motions approve? >> Um, >> or question comments. >> I just want to say thank you for cleaning up contact language and sly scheduling. I know for me in my district, it's it's an issue we always have to work on, you know. So, I'm glad you're giving the proper attention to needs and clearing it up and making it much easier
035and it's up to date. So, I know it's a mundane task, but it's got to be done. Thank you. >> I motion to approve. >> Second. And I I want to echo Mr. Patel. It it just it never ends, but it's so important to be done correctly. I've had to deal with job descriptions from 1978 where you're like really no one has looked at this in all this time. So grateful for us trying to stay on top of everything. >> Okay. All those in favor? >> I motion 30. >> Okay. That's our last item. Uh next regular board meeting is going to be August 27, 2025. Is there any suggested uh future board items? >> Um if when we have our I wrote down the most recent ELP numbers if we could get a breakdown
036by school and Boys and Girls Club. I know we've included some of that in the Friday letters, but I I would be um super interested and I appreciate all the amazing work that's happening there. >> I have a weird request. >> Uh back to McKinnon. um if we can just get an update on the various phases and what the timeline is, you know, um knowing that you have a good partnership with the city, you know, I I think the more information we provide, not only for our students and our and our parents, but also for the general community as well. I don't think the city's done a great job in terms of getting the information out there in terms of what are the staging, what are the timelines, because they're always changing, you know. So
037the consistent updates would really really help not only the city but especially our community. >> I can get that and there's a community meeting that'll be coming up really soon also. >> Okay. Can I get a motion to adjurnn at 6:36? >> Motion to adjurnn. >> Second. >> All those in favor? >> I I Okay. Have a nice evening everyone.