001e e e welcome to this meeting of the San Arina Union School Board uh if I'm going to call the meeting to order if we could have a roll call please Mr Patel Captain present Miss alaro I am here Miss Sarah Turner present Miss Cindy Lopez and Mr Jacob sandal are not present this evening please stand for the flag salute can I have a motion for the approval of the board agenda I make a motion to approve second all those in favor I I I motion 30 thank you uh today we have close session items 2.1 potential litig litigation and close session item 2.2 public employee performance evaluation um 2.3 conference with labor negotiators public uh 2.4 Public Employee appointments evaluations discipline and release do we have any uh public comment about Clos session items
002we do not okay can I have a motion to adjourn to close session so motion second all those in favor I I motion 30 going to adjourn to close session thank you e e e hi we're going to reconvene into Open Session during close session the board considered the following leaves requests for leaves of absence employee 1489 68 we approved a one-year unpaid leave of absence for the 2526 school year the vote was 30-0 Employee 16826 requested a 14we extension of unpa leave the board did not approve that request but the employee will be placed on the rehire list the vote was 30 uh we are at 5.1 approval of the consent agenda can I have a motion so motion second all those in favor I so we're at 6.1 Sanita Elementary School recognition thank
003you um here with us we have Donna kanig uh who will be leading a recognition of local artist Becca bubls um who is doing some pretty special things with our Santa students and has gifted the school with a wonderful original piece of art thank you so much um happy to see everybody and um we are honored to have Becca here today um it's it's a true true pleasure it's been wonderful experience um having this piece of art at our school um this is our piece of art it's called sparkle and shine um created by Becca it's 3 by3 and it's absolutely beautiful and the students when they come look at it they're just elaborated they're just so excited about it um Becca is a local artist and she's gracefully donated this mixed media painting um
004sparkle and shine to our school in December um as a um great tribute we're so honored his beautiful art speaks to our hearts um and to our hearts and souls of our Santa Rita family as we strive to share sparkle and shine throughout the school year um it's Unique and available for viewing at Sanita Elementary's main office I don't want to take it off the wall so it's staying there um we want to give our heartfelt thanks to um Becca and this art for this artwork um and it does embody the resilience of our school and our community um and exciting um to continue this relationship um Miss bulls has graciously volunteered to spend time with our fifth grade students and on the calendar on May 22nd she and her team will visit us for
005an in-house field trip where all of our fifth graders will create a personal piece of artwork on canvas and this additional donation of Miss Bull's time and supplies um to share her love of art with our students will help Foster the spirit of creation for our students so we're really really excited and with that we want to thank you and honor you we have this certificate for you as well as of course Melissa I got her a t-shirt you can paint in it yeah I will thank you and I'll let you speak if you like hi um I'm Becca bull and um I painted the painting sparkle and shine um for your school in December and um it really is my hope that all of your students can sparkle and shine and we're and we're
006really looking forward to coming in May to um to teach the students some art and give them an experience firsthand of what it's like to be an artist and to be able to be creative and just have a great time with the um material and all of that that it that in comes with being um you know being an artist and experiencing making art and and this is actually my boyfriend Jay and who goes by the artist named Kur and he's also going to be with me so we're both going to be teaching the students together so it's going to be a wonderful experience so thank you very much for honoring me and for having for having me here tonight thank you than you any questions oh please photo op anybody yes our normal or
007should we go over there you got it we kind of got it down now where we this is harder than art do right thank you thank you so much um I've I got to see the painting the first week that it was up the office staff they were beaming it was amazing and I love that sorry I'm going to get a little emotional it matters to me that our children understand that they're people that are worthy of Art and I we couldn't be more excited thank thank you thank you other board comments Mrs B I'll tell you what um you sparkle and shine for me and for the rest of the board I'm sure um sparkle and shine is AB absolutely a a great quote well not quote words that um our children will always
008remember and if we re if we tell them that they sparkle and shine they will absolutely believe it and we believe in them so it it's going to be and I've also seen the the um artwork um the f I think it was the same time Sarah did and we were we went into the office and we saw it in the back and I mean that's the first thing you see when you walk into that office and uh we'll always remember you than always remember you for your kind contribution thank you very much oh miss Bulls I I I just want to say thank you um you know as Educators you know uh academics develop the mind but it's truly the Arts that gets through the soul of our students and um you know I've
009often found art to be a great healer you know we're doing a lot of um work with our students regarding mental wellness and this is a great component you know I just want to thank you and hopefully we can continue this partnership with you other artist you know we've been liking the the importance of what Arts bring to our society and we haven't given it justice i' say in the last two three decades so we need to have a revolution you know we need to bring back Arts and Music to the level that they deserve to be here and so I just want to say thank you for pioneering this effort and hopefully it'll be a create a spark that will light a fire you know and create a revolution that we need so desperately
010need so thank you for patching our soul thank you so much thank you thank you do do we have um do we have is your name on there or is there on the painting uh um well my signature is on the is on the bottom of the painting um I don't think there I didn't reference number also just I want to make one correction sure the last name is bull b u l l no s oh bull bull Rebecca bull Becca thank you thank you um too nice to cut correct yes no no thank you very much um I think it would be what were you looking for no I was just saying like right underneath the the uh painting or the the artwork is to put maybe a plaque or yeah yeah I think
011that would be just absolutely yeah good and that that way we will pronounce the name right thank thank you any other comments thank thank you so much and we're also now going to move into the boring part of the meeting so you want to stay great other thank you so much I appreciate it have a great night thank you thank you and um Mrs Kik thank you for connecting with her it was great with both of them yes so what's GNA happen is each student is going to get a 12 x 12 canvas oh I'm GNA bring them they're gonna have maybe two different painting styles that they can choose between I'll do a painting style and he's going to do a painting style and then they can choose which they um would like to
012create so they can incorporate it they can incorporate it however they it's going to be acrylic paint high quality very expensive so you know um it will last for a long time but they'll need to be varnished so I'm actually going to be setting the day before we'll set up the day before that day that day I'll take them all back to the student to the warehouse to the studio I'm going to Varnish all of them so the last forever have them right on the back before we have to remember this I almost forgot their full name on the back and then we can sort it up it's going to be literally what 20 oh Jee canvases so the p still be a bit wet we have the Contraption in the van with shelves be
013able to make it I think maybe on one trip maybe two I'll varnish them and then I'll bring them back following Monday and students can take enjoy that's a lifetime art yep yeah this is this is the big one they'll always be able to remember it yes one of the first paintings I've ever made was on a 12 x 12 it's just kind of special thank you for us thank you thank you guys so much thank you oh that that should be really sweet it's nice that quality of that work yes oh my goodness they're so cute thank you so much um so we're at 7.1 uh Santa Rita teachers organization iation pardon me thank you um Ashley trip sent me a sunshine to open negotiations that she asked me to read for her report
014the union hereby notifies the district that we are opening the collective bargaining agreement in accordance with article 8 of the CBA during and reopening of negotiations the association respectfully demands to bargain the contract in its entirety it is our goal goal to review and revise the contract to clarify gray areas as well as work towards a contract that supports our staff as a whole in the interest of our students parents and Community we look forward to a mutually productive and positive negotiations process with the district students are the center of everything we do signed by Ashley trip SRTA negotiations lead thank you uh 7.2 csca no report okay 7.3 superintendent's cabinet starting with uh Dr summer um our director of Engagement and school climate Dr summer pther Smith let me mute this thing here good
015evening everybody I just have a couple pieces of information for you um one I shared out a little bit but we did our Universal screener at gav View Middle School um as I shared with you we chose to do our eighth graders this year we had done seventh or sixth graders the year before we were planning to do seventh and then based on our California healthy kid surveys determined that our eighth graders needed some additional support and evaluation so we screened 171 8th grade students through our Universal screener um we were able to identify specific needs and just as a reminder what that screener does is yes identifies crisis situations and we did have three students who were in a crisis situation and we were able to respond to that but it also provides us
016really valuable feedback around um establishing the needs for ongoing support so those tier two supports that many of our students need so that we can get ahead of any of those crisis that are there um just kind of for reference 19% of our students uh showed symptoms of anxiety 13% for depression 4% for isolation and then we had 8% of our students report self harm behavior and 5% report Suicidal Thoughts Within the past year um just kind of an update I think Sarah had asked for it last time around Saturday Academy um so pass some of those down these are our numbers for Saturday Academy um we currently have put it the right way and that's helpful um we average about a hundred students in attendance um and kind of that big piece you'll see
017down there at the bottom we've recouped about $ 32,100 Ada overall um we're going to be looking at um academic progress for our students who have attended Saturday Academy after this final session so looking at both I ready scores as well as eventually our state testing to look at the academic impact what we do know is that based on the feedback we've received from teachers especially at the middle school level um students are coming back with assignments completed and more ready to access assessments um because of Saturday Academy so um we have one last session here starting in April and then um we'll kind of finalize all of those pieces overall that's all I have for you tonight I just want to make a quick comment I I thoroughly am majorly supportive of Saturday acmis
018um I myself do Saturdays at at the high school level it's a great opportunity for recovery and intervention you know outside of the regular school day or hours and so rather than pulling out of instruction during the school week you know having that availability and the fact that ADA is also you know helping financially but uh once again you know I I think um every opportunity we can afford to give the students to um recover intervene improve you know we we need to do so keep it up I'm I'm just very impressed than you I just wanted to say that was an important comment that that it serves as Ada recovery for students who need it but not all students who attend Saturday Academy have attendance issues so it's it's serving a dual purpose as
019well um so are we primarily funding Saturday Academy out of elop funds we don't fund out of elop we're funding out of um Rec funds because in order to fund out of elop it has to be a 9 hour day and we reached out to our parents and they were not interested in and again we have to offer nine hours Rosa really would like me to fund it out of elop we keep having this conversation um um we have to offer the nine hours we don't have to students don't have to attend for the nine hours but if we're not offering nine hours we have to staff nine hours and we don't necessarily have staff who are interested in nine hours on a Saturday so right now we've been funding it out of our um
020learn your recovery recovery thank you any other board comments regards to this thank you for presenting this particular information I really appreciate it I'm excited that the program is continuing to be successful I would also like to offer my thanks to the Saturday Academy people I um I sent them some high school students who were interested in doing community service hours and um the students were invited back to so I I took that as it was a positive on both sides Rosa I don't want to assume because you have your presentation so you're just going to hold nothing to report I will be reporting on my presentation thank you um and then our director of technology and Innovation um Miss chrisha kple yes so I have an item um this evening for e-at it's the
021middle of eate season um so I'll be reporting on that as well as um I went through and applied for eate for the continuation of our hotspots so um we're right now evaluating all the proposals that came in so um hopefully we'll get some good discounts there as well um and our assistant superintendent of ed services Miss Becky Moore than thank you um I want to share just a few updates um we have our curriculum Council coming up on Monday St Patrick's Day where we will be continuing our conversation around the reading difficulties screener that will be required to be implemented in at least grades K through 2 next school year so we're working through that adoption process with the curriculum Council um we also have a great opportunity with csumb through through a grant
022that they have for PD with our loc with their local feeder schools um to have some math PD for our Middle School teachers and so Dr Ivan Chang who is a university Professor I believe in Northridge will be here on Thursday the 20th to provide some professional development to our Math teachers to begin some work around um implementing a protocol that he Works teachers through and students um talking about what they see in math first before teaching so that students can start to develop their own understanding of math and really um increase dialogue and thinking in math and so I'm really excited about the beginning of that work I think those are the major things oh one more thing we launched our scope and sequence orientations with our revision teams last week and so teams
023from TK through through 8th grade are working on making revisions to scope and sequence based on the districtwide PLC conversations that they had and I think those are the big things for now thank you going on to board and superintendent Mr pel sorry I missed a couple of meetings due to my obligations for School in golf and also dealing with the immigration issue and helping host events um I'm uh I'm just really concerned uh with what's happening regarding education both on a state and federal level it's um disconcerting to me that a huge chunk of our funding and the department that's created in the federal level to protect our most vulnerable is being decimated decimated and this directly affects students with disabilities learning loss language acquisition you name it and so um I'm really worried
024about the budget I'm always a finance guy and uh so you know I'm I I I have mixed feelings right now um frustration anger some amount of futility going through because there's not much we can do and so I'm I'm glad we have uh great board members that will work together to get through the next um longterm I'm talking many years of uh drama so you know whatever we can do to protect what we have uh protect our staff but most importantly protect our students you know and our community so uh once again you know I never thought we'd get a situation like this never in my wildest imagination would I see various governmental a gencies decimated without Congressional approval if you would have told me that would be a direct violation of the Constitution
025and yet here we are so I'm hoping um better Minds will prevail I hope good went out in this epic battle that we're having in education so having said all that you know I'm uh you know we're here we'll do the best we can M arano um yes um gosh since the last time I was here I'm not sure whether this is going to be old news or or or new news but anyway I did um attend a budget workshop at the mcoe very interesting and um they pretty much emphasize that it's a moving Target and it depends on the political view of what's going on um now and um that particular day was the walk out uh the from the for the immigration and um so it was very interesting because people sitting next
026to me um who were administrators of their their schools were looking at their text and seeing the enrollment and being a little bit worried about you know um the low enrollment but it was something that we had to do so I went to that and then I also went to the curriculum council meeting I'm not that's why I'm saying I'm not sure whether this is going to be old news and excuse me sometimes my voice goes out but it all had to do with um the California mandate for the dyslexia so it was online it was very um very interesting and um I had never well I haven't in a long time heard of Dibbles because I use Dibbles so it it they gave us a lot of um um interesting facts about that that
027particular um curriculum or assessments and then um then we had another one um and it was nice to meet Amira that was an AI and they did the assessment online and it was like wow this is pretty pretty cool so I'm not sure which one we're going to adopt but I know it has to be done in the spring and it has to be implemented in um in the fall so I'm curious to see also is is it are the teachers going to be looking at this so um the curriculum Council on Monday is going to share um their thoughts on the final um Assessment program right where the speaker wasn't able to join us on Zoom yes um but we have information so they'll look through that you see SF I just lost the
028name it starts with an M um and then we'll decide what our next steps are going to be if we're going to have them take it back to their sites to get input um if they want to try out some of the assessment features on some of their students as like a mini pilot um I want the C Council to really guide what that next step would be okay good yes it was very interesting to see um the AI um assessment and how it's done it's pretty cool so anyway and then I also attended the immigration meeting at the LSL school and I guess the three things that I got out of it number one are these I stand in support of undocumented students and and my other one says um ah what does it
029say defend immigrate immigrant rights so what I got out of that whole um there were attorneys um present answering lots of questions for and a lot of them Wen they they all pretty much knew that there wasn't the the gym was full but there was a lot Miss because of fear so um that kind of got to my heart I'm like geez so anyway so the three things were the red cards the Child Safety plan this I thought was very very good I don't know whether we got these or not summer we have them and our liaison are training done completing them oh great because you need to know where your kids are going to be who they're going to be taken care of and not be just left without any like it happened the
030last time I believe and um the other one was just to contact Zoe Lofgren office and here's the first thing you do is your red card and then have an attorney ready to call so those were the three things it was really a great great presentation got a lot of freebie stuff too from the little workshops so but anyway that is my um that's all I have for you really a good one thank you um for myself I don't have anything specific to report I I would as we're going forward with TK and Kinder enrollment just if you can keep um updating us on numbers and if we can keep reaching out to the community because as Ela mentioned I have concerns that people won't won't come forward because their concerns that we would release
031information about them which again we don't have that information we can't release it because we don't know it and we want every child in our community to be educated so going on to uh Dr Alderman um had a great meeting last week um our new city manager Renee Mendes reached out to the Selen superintendent Jim kanik and I were able to make it um we met with him and our uh new chief of police and it was kind of a followup to a a group conversation about immigration and just any additional concerns that the district had Jim kanig and I were both able to share that it's been really helpful that they've been part of the Hub of information and resources and um you know with the Selen PD being as responsive as possible when
032we call and we have a question about activity in the neighborhood and they're able to share you know they share if they have information um reminded also that not necessarily all agencies are giving them a heads up for activity but when they do they're making a concerted effort to let school districts know or to answer the call when when we need to make the call to ask about something and share if they have the information and um the just you know a chance to think the city for their involvement in helping to allay any fears that our community has it's really important to have like sort of that united front that we're able to have here in Selenas and then later that evening and I want to thank our site administrators Mr mnik and Miss
033um Alisia for hosting the city planning departments uh Community event about the baronda roundabout and they had their Engineers out they were able to share different facets of the plan as well as uh phasing and their anticipated timeline we had a lot of community input uh some some good points brought up about what would be helpful obviously this project has already started so it's not something that can be dialed back but you know questions and suggest questions about how to make those crosswalks more noticeable and safer a lot of conversation around is it possible for the city to have crossing guard out there um especially during morning and afternoon transition of students when this is complete because if anyone goes to the city's website the overall roundabout picture is it is a very complicated looking
034intersection um and the learning curve for drivers and pedestrians as well came up and I want to thank Miss Sophia Rome out of the out of Selena City's uh office she has been handling the Public Relation she sh she set up regular meetings uh which the School site or summer I are able to sit in and if there's any new updates keeping the timing fresh because as I said the the project Engineers it weather delays and all of those things and so she creates this space where we get that information in a timely manner and are able to ask questions she's also you know shared contact information so that when families are asking us questions that the city should be answering that they're reaching out and that they have that and being really open to
035helping so just appreciated that and it was great to see our local officials who also attended that meeting and help field some questions and concerns from our community thank you we're going to move on to 8.1 public comment regarding non-agenda items we do not have any uh 8.2 public comment regarding agenda items we do not have any okay uh so we're moving on to information and discussion and our action items 10.1 approval of Elementary School boundary for the 2526 school year um we asked the board for permission to do a soft launch of the new boundary this year it's been going well Victor was able to identify and establish some bus routes families were allowed to opt in this year as voluntary knowing that the boundary uh would become permanent for the upcoming school year
036oh um and I just wasn't sure what it was and so when been talking with Donna and Michael since our student enrollment at our two elementary schools in question are within about a hundred students and knowing that our fifth graders will be moving up to Middle School the idea being if we could go ahead and offer for families that are currently at Santa Rita to be grandfathered in we feel like the matriculation will be smoother and any new enrolling students would be routed to m attend in and any family who say if they enroll a kindergarten but they have a fourth grader they're given the option of going ahead and moving the fourth grader to McKennon because the younger enrolling student will be going to McKennon Mr Patel no I I appreciate the accommodations we're
037making uh during the transition but once again it has to be done you know we can't have one school over capacity one under so you know it best serves the needs of our community and students unless there any other comments motion to approve Miss Ariano any other comments um no I I think looking at the numbers and on here it it it just seems practical to to do that so yeah and just for anybody watching this is safer playgrounds better service in the cafeteria the the entire goal here is a better educational um options for for both sites so with that I second all those in favor I I motion 30 z uh 10.2 approval of csba board policy manual maintenance for December 2024 thank you I want to thank Miss Sarah Turner who is
038this year's board trustee representative reviewing policies before we bring him to the board for a vote the majority of policies were updated in uh language based on laws regulations and identifying staff members who are the point of contact for different programs I really appreciated all the work that was done before it was sent to me in terms of options it it was very well laid out why um different things have been selected and who was going to be in in charge of different things I was a little daunted I'm not going to lie when I first opened my email and I was like oh o okay this is this is really a lot but I I did I Amy gave me a week to review it and I got it done so could I have
039a motion to approve I make a motion to approve second all those in favor I motion three z uh 10.3 approval of job description for teacher on special assignment expanded learning opportunities program good evening again um so I'm bringing forward this is a position for next school year we've identified a need to ensure that all of our students specifically our students with disabilities are having access to our expanded learning program um as you know our sped department has a lot to do in the regular day and to add the additional task of expanded learning becomes a real challenge um we want to make sure that not only do our students have access but they're thriving in that space so this position um will support um by attending IEP meetings to make sure that expanded learning
040is represented within the needs of that student as well working with and training staff who are serving students in the after school program and then facilitating some of that support across the areas um the position currently the plan is to have the position work from 10:00 a.m. to 5:15 a.m. so that it overlaps both spaces um we know that that position will need to be present during the regular day to attend those meetings for students but we also want them to have a presence within that after school program to facilitate that additional support um for students as well what do the hours again 10 to 5:15 10:00 a.m. to 5:15 with a half an hour or a 40 minute lunch and I had called Dr Alderman earlier in the week and that had been my
041only concern was the hours of the person which you know I I had a friend in a similar job and you know when Extended Learning is available 12 hours a day sometimes you find yourself on campus 12 hours a day so trying to just be respectful of that person and if we need to adjust on one end or the other we we do so and I think you noticed within the job Des does say some flexibility because there could be and that's the tosa piece the additional stipended piece to help support with some of those additional needs that may come up but our you know we wouldn't take advantage of that but the 10 to 515 would be the goal H any questions from the board could I have a motion a have motion to
042approve second all those in favor I I pass it three zero thank you the next is just the approval of um that FTE for that approved job description for the teacher on special assignment tosa for expanded learning thank you can I get a motion so motion second all those in favor I motion three z uh 10.5 approval of AT&T agreement for wide area network all right good evening again our uh contract term ended with Comcast and so we went out for bid um for our wide area network for our ethernet connections and with those bids coming in AT&T actually came back as the most costeffective in terms of the wide area network Provisions for our district and so um the term of the agreement is for 36 months with an option for a 12-month extension
043which is standard for those types of agreements um it's going to include the installation and service at all six of our sites including the connectivity with mcoe uh the standard the rate that they came in with was 4,428 a month which in total for the 36 months would be 9,48 um for that 36 month term with our e- rate discount um that coming in upon receipt of the eate funding our district will pay 10% of that cost per month at $442 80 and then um the total for the the full month would be the 15,9 40 and 80 cents so we're looking to get approval for that funding any questions no can I get a motion I I make a motion to approve second all those in favor I motion three Z 10.6 approval of
044second interim budget report for the 20 2425 school year that is me and I'm going to go ahead and turn this on make sure it works give it three seconds all right thank you so this is the presentation for the second interim report it is I'm just going to be highlighting the most significant changes from the first interim a lot of the information I have already um talked about on previous meeting so I'm just going to do like a slide little summary over the most significant changes as you know now the district is offering the early uh retirement incentives which we hope um to have some savings by the end or actually by the beginning of next year we have um teachers or classified staff who's retiring retiring early one of the good news compared
045to the first inum is that I don't know if you remember that during the last presentation we talk about the increase the significant increase on absences spe specifically with the feates now we took another review uh by the end of February looking at those absences and the cost of substitutes it truly decreased significantly the main reason for that is um as you remember we were offering covid-19 leave and then there was an extension that it expired um this December 2024 so we removed that liability from more books and it it really helped out to reduce that $2 million um as part of the the savings um again we're focusing on what are the essentials and what are the needs um making sure that we maintain the department budgets and school sites Balan and then again
046we still seeing that shift of funding and how the funding is changing even right now during the year so we're keeping an eye um on that as well as you remember we did receive additional Ela funding um from the last first inum because we did collect the income um forms and we receive about $200,000 more we did uh move some of salaries and benefits to the LC cap to be able to reduce that $2 million that we had to cut as well as medical reimbursement that it's coming in higher the main reason for this is because we're utilizing or learning recovery funds to provide most of the uh Mental Health Services and as long as we have that learning recovery Grant or medical reimbursement is going to come higher so we use that and we
047move about 300,000 um to the medical reimbursements as Grant as we saw uh savings from last year to to this year again this might change in the future and we might have to move salaries back to another grant that can support those salaries there was also um and just with that that I mentioned we were able to those are the main reasons why we were able to reduce or unrestricted um deficit pending a need for cff from a $2 million to a $1 million going to go ahead and these are the district challenges ongoing challenges as you know we are on the client enrollment uh we're getting reductions on lcff we still projecting reduction in lcff on the upcoming year and main reason is because of the state Cola or District Cola and on enrollment
048um again one time funds no longer available for us the big one that's coming up is learning recovery again um we're using $3 million this year next year is going to be $2 million the state uh based on the proposed budget they did announce that we are getting more money however it's not 100% sure so we don't have a letter or a dollar amount yet we are waiting for more information in May and then we're going to be revising the budgets once we get that information again increases in special cost as Sumer just added a new position that's been going on for years still a challenge um yes and then uh we also have increases on due to inflation just everything is is more expensive as well and increase on benefits as you remember we
049had that meig onetime payment of 375,000 which we were not expecting but you know now we have it in the books and then taking into consideration that every year we have a St column ahead and move so these are our budget assumptions as you can see something to highlight or District cola this year is still at 2% um once we get the final p28a uh by the next budget Revision in June that percentage based on attendance on overall attendance by the end of the year that's going to be changing and we're going to be adjusting right now our 88 to enrollment is a 93% for current year two years out um that's our district en enrollment projection we still projecting um decline enrollment based on the most recent data that we have and based on
050the numbers that we had in the past years and also taking in consideration everything that's happening with um immigration law and all of that that keeping in mind that that can also affect our enrollment can be worse uh by the next year so we are hoping not but we are being very conservative and um keeping an eye on those numbers as well and adjusting as necessary this is um just the charts you can see or enrollment over the last five years and we are on 2425 uh right here we have or general fund overall there was a decrease on lcfa funding this is due to the enrollment and ada8 to enrollment for the Montery County special ed students so that was not our projection but the numbers that we get from mcoe um decrease of
051$44,000 we also got an increase on federal revenue due to our Title One and title two new allocations from the state um as well as other state income um we got an increase um again due to our medical reimbursement as well the local income we had a onetime um onetime Grant or dividend that they call from mer which is our jpa here locally um they had a a surplus and they distributed that money to the district so that was for about 140,000 so that really helped about overall or total revenues the certificated salaries decrease mainly due to the reduction in substitute teachers classified salaries and benefits again benefits increase and also decrease with certificated but increase due to the um miic payment but as well increase with taxes due to the one-time payment for classified
052um that we settle for 2,700 plus the additional $300 if they were enrolled with um health benefits as of January of 2025 uh for books and supplies we did move some of that into our um other services but overall we had a decrease mainly due uh we did a close review from our onetime funds on programs for learning recovery as well as elop and we look at the contracts and see um due to the timing what contracts we were going to need and what change from the last projection so we did reduce that those again are from more elop and onetime funding um and then um mainly or our 7,000 object code there it increase again this is due to our bill back um that we get from mcoe those are the students that come
053from um or the students that Coe serves for special education services so overall we did increase our deficit spending however it's not bad because remember we did increase that one time or or settlement with classify and and all the staff districtwide which is included there which is the 10% uh benefit increase as well as the onetime uh payment for 2,700 and the additional 300 everything is included in there so overall we did decrease the deficit spending and then we increase it with this one-time payment and and settlement but it's looking better than the first so I'm happy about that uh this is how our ending fund balance looks like we still maintain the 177% uh recommended again to do a $1 million cut and uh possible to be able to identify this year so we
054can apply it for next year we actually have meetings coming up with cabinet to look at the grants and see how if there's anything possible that we can still do the shift of funding and how we can um maybe get some services that get multi funded or move salaries and benefits because we try to have less interruptions with staff and services try not to cut services so we're doing as best as we can as you can see or elcab any fund balance now got reduced because of our one-time payment that we are paying that was reserved specifically for that and then we have money some some money set aside for um increases on cost and then anything that can buy us sometime for the onetime funds as well overall this is for our multi-year projection
055so right now we're at the deficit of $6.8 million now on the second year that's including that $1 million um budget cut that we're hoping to identify by the end of this year and there's also a $2 million cut for the learning recovery that is contingent of the state if the state in May comes back and say you are going to get additional funding which we are hoping that that's going to happen it's looking like 80% chances that that happens then we we get to put that $2 million back um back into the books but right now we have it identified that we need to cut it because we don't have anything from the state saying officially that we are getting the money and then again on the last year we also have reduction of
056the $1 million plus the $2 million onetime funding and that's how we that's how it looks we we will be reducing if that happens we will be reducing our deficit spending and we are still going to maintain our 17% um reserves as long as we do make those cuts on time right this is our ASB and not a lot of changes um Small Change here on other services again um this is where they do their fundrais seen um it's really hard to pre to predict because in one day they can have like a big sale and fund raise $50,000 and my projection is going to be totally off so I'm keeping it stable based on last year's numbers as well and we're adjusting as we can as well this is our cafeteria fund overall revenues
057increase by $4,000 um you can see um increases on salaries and benefits mainly due to again the uh classic ified um settlement for the one-time payment the 10% increase on uh benefits this is our um the maintenance fund where we are paying um for the verification of the district so this in here it was just a transfer out of um books and supplies move it into other Services overall the total expenses remain the same and we're hoping to spend all of the funds and keep working uh inhouse on the projects to help maintain our facilities uh or bond fund this is where we pain in all of the big projects that we have which we have our facing plan most of it um there's an increase due to architect fees and DSA uh fees that
058we got since December uh fun 25 increase uh this is due again to the fees that um there are collected from any um new projects from the homes around the area within our district where they have to pay fees to the city and then they come and pay fees to the district 8,800 this is based on actuals as of March so we updated those numbers as well we're hoping to have some Savings in here um but this is where we've been using um to pay wasp and we're hoping to move maybe some of uh the facility costs here as well more in the future once we have a better um projection of the revenue as well this is a facility fund this is where we purchase or as soana additional increase due to um architect
059fees as uh we have a new plan for for this for the new school that we're hoping to to have soon and that's about it those are our forms as usual um something to highlight on criterian standards as you can see I believe it's on page five is where it tells you how much we're spending on unrestricted uh revenue for salaries and benefits last projection on the first inum uh because of the need of the $2 million we were on the two years out very close to the 90% we have to keep it at 80 but now since we reduced that to the uh to $1 million move to the restricted that kept or three years more balance in the 80% just in case you you take a look at that and that's about it
060I'm open for any questions or comments board comments okay uh Miss Ariano um the early retirement incentive bonus what what what is what are we going to what are we offering so for those we offer a stien I believe I have to look $3,000 right and it's pretty much anyone who wants to retire either classifi or certificated the those those positions are usually at the last of the salary schedule and as they move out we hire new teachers for example and they come in at the lower amount on the salary sketch on the first step so that creates a a big savings for a district the incentive is for them to give us an early retirement notice okay and so the deadline for that was last Friday oh okay and that way we can plan
061ahead for our staff that was the deadline and did we have any how many retirees I'm not sure of the total number I saw three I believe on the consent agenda tonight okay okay so those will be included on the next budget revision since I did this one based on you know in March end of February that's not included but we did include the expense for those $33,000 and now we're going to include um on the next budget revision we'll include the savings if we see um once we get all of the letters it looks like we already got them so okay um yeah and on page three the actual student enrollment history wow that's every single year it looks like we are way down low that's very concerning but I mean you know that's
062just dependent on the population the kids that come in and so and then with the benefits increase and the low enrollment that is so concerning very concerning but it is very challenging and I like to put this graph just to remind that even though it's been five years we really been surviving because of the co co funds and those onetime funds but as you can see on the five years we haven't made any Cuts in salaries or programs instead we've been adding because we have those one-time funds and we're trying our best not to interrupt those programs and services for students very good very good as far as that's concerned but yeah that's I'm just I'm just thinking of the next school year you know it's very concerning but and then when the benefits increase
063also so anyway thank you so much that's a very good report it gives us a a good idea of where we're at at this point of time so yeah Mr Patel um once again thank you for a great presentation sobering to say the least um but I appreciate it and I appreciate the cost reduction that various programs are trying um let me just point this out I uh I've never think in the 20 years in education I've been at I've seen it this bad in terms of not knowing we have so many forces coming at us from so many different directions you know it's overwhelming we have Ada going down for various reasons not not you know we're the largest migrant County obviously that the direct effect on Ada coupled with demographic changes with parents
064having less children coupled with the fact that delays in constructions so you know the next 2 three years I'm worried about ADA which drives our Revenue I'm also worried about inflation cost of goods and services you know uh with tariffs going up left and right you know uh our the cost of our materials and our services are obviously going to go up you mentioned it medical benefits you know we just took a big hit and there's more hits coming from the insurance group that provides coverage for our teachers and staff we also have the issue of potential recession and the that's the issue affects our state budget our state is is our budget of the state is directly determined by the economy we are tied to the stock market we're tied to the financials as
065the market goes up our budgets go up as the markets go down directly our Market goes down I mean our income from our state that coupled with Federal funding going left and right the idea of cutting Title One Ida act everything else which directly affects our federal revenue funding as well as our cafeteria funding we're talking about reducing providing food for our needy students eliminating pre- breakfast or lunch you know um my when you get into these situations I I hate to say it but I always like to bat and down hatches in times of uncertainty I would rather prepare for the worst and hope for the best than to go along and just expose ourselves to future liabilities so for the board I'm just you know I think I'm going to mention it is
066I I am all about batting batting down hatches I want to be very conservative in spending I would like at my votes are going to be for stopping any additional Revenue sorry expense drivers as much as possible uh we need to protect what we have uh we need to sober up we don't you know I you know I I don't know what else to say it it's just everywhere I look everywhere I look there's negatives I'm looking for the positives I am unfortunately I don't see anything for three years so how do we sustain three years and more um we have somewhat of a decent Reserve but that can be wiped out in three months so we need to make sure that people understand that and so for for me you know it's going to
067be a situation of of closely monitoring expenses uh you know for me it's like I said baton down hatches um holding pattern in terms of hiring uh in terms of expansion any type of long uh huge expenditures for whether it be construction or whatever it may be you know we're going to have to seriously look at things um as far as I I will be you know that's that'll be for my vote but once again I am uh flustered angry frustrated to a certain degree humiliated in the sense that we live in America and this is happening you know uh constitutional Norms are being thrown out the window and the people that are suffering are the innocent and that is our students you know um so that's where I am I I I appreciate your
068presentation I I the it's sobering to say the least like I said earlier but once again I you know I we need to protect we need to protect what we have so we have a future uh but I am like I said everything I'm looking at everything from Ada to Medical to state revenue to recession to inflation you name it immigration every single thing is attacking this district and all districts more or less but acutely ours because we are the epicenter of migrant population for California so having said all that you know uh there's not anything for me to do or do anything right now but I just hope the board understands where I'm coming from and hope people out there understand what I'm coming from but uh if you would have told me this
069would be happening in America in 2025 i' in no way and here I am living yeah and so it's about survival thank you thank you um can I get a motion to approve I make a motion to approve second all those in favor I I I I captain motion three Z we are at 11.1 our next regular board meeting will be April 9th 2025 and are there any uh suggested board items no how do with the solar and battery back I think we could add that to facilities uh request and I'm going to add cell towers to that uh request in terms of the cell towers to yeah the Y yep um so and we did not have a facilities normally I I'm on the facilities committee we didn't meet this month so but we
070will be meeting and have an update um with that uh could I get a motion to aurn so motion second all those in favor I I motion 30 Z thank you everyone sign this little backup for our bylaw