001now opening the February 26 2025 meeting of the San Roa City Schools Board of Education we will start with public comment on Clos session agenda items the agenda items are public employee performance evaluation Public Employee discipline dismissal and release student expulsions conference with legal council on anticipated litigation and conf with legal council on existing litigation um are there any blue cards there are no blue cards or public comments the board will then recess to close session now opening the February 26 2025 meeting of the Santa Rosa City Schools Board of Education please rise from the Pledge of Allegiance and then remain standing for a territorial land acknowledgement I acknowledge that Santa Rosa city school is on the traditional territory homelands of the Bulma people traditional territory homelands of the coast miwa people and and honor
002with gratitude the land itself and the people who have Ste stewarded throughout the generations this land ackowledgement calls it to commit to to to learning to learn how to be better stewards to the land we we inhabit by offering this land acknowledgement we have firm indigenous sovereignty have award to hold Santa Rosa City's schols more accountable to the needs of American Indian and Indigenous people thank you Diego now before we continue with the meeting um superintendent Morales would you like to say something about our students yes we would like to just take a moment of silence for the students and adults that were lost this last weekend in in the community so if we could just take a moment of silence thank you thank you superintendent well good evening everyone thank you for being here
003um I'm going to be real with you I am not feeling great right now so I'm going to do my best I'm going to try to get through as much much of this meeting as I can but I might need to turn it over to Clerk delator at some point um I'm going to start with report of actions taken in Clos session so during the Clos session the board voted 6-0 with one member absent to authorize the district superintendent or design to adopt resolution number 25-49 to notify 62 temporary certificated employees 23.4 FTE that they will be released from their position at the end of the 20 24 2025 school year pursuant to Education Code section 44954 in order the board voted 60 with one member absent to authorize the district superintendent or designate to
004adopt resolution number 2024 25-50 to notify 4 non- reelect probationary certificate employees 4.0 FTE that they will be non- reelected for the 2025 2026 school year pursuant to Education Code section 4492 n.2 the board voted 60 with one member absent to authorize the district superintendent or designate to adopt the resolutions numbered numbers listed below to notify three certificated administrators 3.0 FTE that they may be released from their position for the 2025 2026 school year P pursuant to Ed Education Code section 44 951 those are resolutions number 2024 25- 59 2024 25-65 and 20 2425 d77 the board voted 6 with one member absent to authorize the district superintendent or designate to adopt the resolutions numbers listed below to notify three certificated administrators 3.0 FTE that they may possibly be released and reassigned from their position
005for the 2025 2026 school year pursuant to Education Code section 44 951 those are resolutions number 2024 2-58 2024 2567 and 2024 25- 97 the board voted 51 with one member absent to authorize the district superintendent or designate to adopt resolution number 2024 25- 93 to notify one certificated administrator 1.0 FTE that they may be possibly released or reassigned from their position for the 2025 2026 school year pursuant to Education Code section 4495 1 I'm sorry there's a lot of these the board voted 60 with one member absent to authorize the district superintendent or design to adopt the resolution numbers listed below to notify 15 certificated administrators 15.0 FTE that they may may be released and possibly reassigned from their position for the 2025 2026 school year pursuant to Education Code section 44 951 and
006those are resolutions 2024 25- 53 2024 25-54 2024 25-55 2024 25- 56 2024 25-57 2024 25-60 2024 25-61 2024 2562 2024 25- 63 2024 25-6 4 2024 2566 2024 25- 68 2024 25- 94 2024 25- 95 and 2024 25- 96 the board voted 51 with one member absent to authorize the district superintendent or designed to adopt resolution number 2024 2-51 to notify one certificated administrator 1.0 fde that they may be released and possibly reassigned from their position for the 2025 2026 school year pursuant to Education Code section 951 the board voted for two with one member absent to authorize the district superintendent or designate to adopt resolution number 2024 25- 52 to notify one certificated administrator 1.0 FTE that they may be released and possibly reassigned from their position for the 2025 2026 schooler pursuant
007to Education Code section 44 951 the board voted 60 with one member absent to authorize the district superintendent or designed to adopt the resolution numbers listed below to notify 22 certificated admin administrators 22.0 FTE that they may be possibly reassigned from their position for the 2025 2026 school year pursuant to Education Code section 44 951 and those are resolutions numbers 2569 2024 25-70 2024 2-71 2024 25- 72 2024 2-73 2024 25- 74 204 25-75 2024 25- 76 2024 25- 78 2024 2-79 2024 25-80 2024 25- 81 2024 25- 84 2024 25- 85 2024 25- 86 2024 25- 87 2024 25- 88 20242 -89 2024 25-9 2024 25- 91 2024 25- 92 and 2024 2-98 the board voted 42 with one member absent to authorize the district superintendent or designate to adopt resolution number 2024 25-
00882 to notify one certificated administrator 1.0 FTE that they may possibly be reassigned from their position for the 2025 2026 school year pursuant to Education Code section 44 951 and the board voted for two with one member absent to authorize the district superintendent or design to adopt resolution number 2024 2583 to notify one certificated administrator 1.0 FTE that they may possibly be reassigned from their position for the 2025 2026 school year pursuant to Education Code section 44 951 okay items considered in Clos session for Action in Open Session um I am seeking a motion for student expulsion case 2024 25-20 moved as recommended second roll call vote trusty Medina hi trusty de laor hi trusty Casten hi trusty Kirby I trusty Jenkins I president MCN I motion passes all right seeking a motion in student
009exposion case 2024 25-21 move this recommended second roll call vote trusty Medina hi trusty deor hi trusty Caston hi trusty Kirby hi trusty Jenkins hi president MCN I motion passes seeking a motion in student expulsion case 2024 25-24 moved as recommended second roll call vote trusty Medina hi trusty de theor hi trusty Caston hi trusty Kirby hi trusty Jenkins hi president mcnell I motion passes all right are there any statements of abstention tonight adjustments to the agenda all right we are pulling items F1 and F2 for a future possibly for a future meeting any other adjustments like to pull G5 and G8 please okay pulling G5 and G8 then we will move on to the reports section of our agenda first we have our CSEA report president Mary Leman good evening president mcnali governing board
010superintendent Dr Morales student board member cabinet members and everyone listening tonight thank you everyone teachers students parents and the community who came tonight sh to show the district we continue to care and if you don't mind we're going to please join me in a moment of silence again in reflection and respect to remember and honor the lives of our students we have lost let us reflect on their memories and the positive impact they had on our school Community words cannot express the tremendous grief we are experiencing over the tragedy of the past week I was going to support the resolutions for March Education Month and women's history month so I don't know why they were pulled um anyway um so I will carry on tonight we are at a pivotal moment in our District's history
011after months of uncertainty debate and deeply emotional discussions the hard decisions have been made schools will close jobs will be eliminated and or restructured and notices will go out there are 133 classified riff layoffs tonight on the board report and certificated but what will happen next there will be there will need to be emotional support for our students and families throughout this transition do not forget many of our classified employees are parents of our students for those receiving layoff notices whether temporary or permanent this will not just be about numbers in a budget spreadsheet it will be about identity security and stability things that go far beyond a paycheck losing a job can feel like losing a part of yourself it shakes confidence disrupts routines and isolates people from their colleagues and communities the weight
012of that uncertainty can be overwhelming we understand that the district is required to show a balanced second interim budget some of these layoffs may not become reality we also know that seniority lists and bumping rights will salvage some layoffs yet every single person receiving a notice will go through the same emotional and financial turmoil as if it were real it is painful and heartbreaking it is not enough to issue these notices and move on as a district we must recognize the human cost of this transition we must provide our staff staff with tools to navigate the fear anxiety and grief that will inevitably follow I urge the board to prioritize Therapy and Wellness Resources for all affected employees perhaps offering guidance on Career transitions job placement assistance and financial planning most of all creating peer
013support networks to reduce isolation and strengthen our community we cannot ask dedicated staff who have given months years even Decades of service to Simply absorb this loss alone if we truly believe in the well-being of our school communities then we must extend that care to those who are losing their place in them if we have to make painful cuts the district needs to be transparent we need to know where we stand so we do not repeat this crisis again we know difficult decisions are being made but we also know that students families and staff must come first let's not allow budget constraints to erase our compassion tonight I ask the board to demonstrate leadership not just in closing the books but in opening the doors to meaningful support for those whose lives will be upended
014we cannot do this alone with courage and compassion thank you president L next we have our SRTA report president Katherine Howell good evening president Al superintendent Morales members of the board members of the community I'm Katherine Howell president of the Santa Rosa Teachers Association I currently represent about 900 Educators in our district uh the closures and reconfigurations and movements that were decided last week on Wednesday and Friday are going to leave deep wounds across our community the grief is real and it is palpable the impact of the boards decisions will change communities and families for years to come but in the midst of this grief is joy joy that the students of Southwest Santa Rosa will continue to have school choices in their neighborhood This Joy is also real and also palpable grief and joy
015can coexist sometimes in the same breath and in the same moment expressing one does not negate the other we're here together in our new reality but more decisions are being made today decisions that are going to impact the lives of the people who work so hard for the students of this district and we need to keep a few things in mind we need to think about how important and how amazingly impactful this is going to be on our student learning we have students going to new schools we have new grade configurations we have models that don't understand and uh have very little time to create at the same time we are losing counselors we're losing family engagement facilitators we're losing up possibly up to 60 elementary teachers which boggles the mind um nurses so many
016others at the very moment when we are throwing our students into turmoil we're taking away their supports this is really worrisome um and also leads right into the other thing that we need to be thinking about right now is Community Trust and how are we building that how are we building trust by doing what seems to be prioritizing Administration over direct administrative Educational Services uh it seems to be prioritizing financial decisions over what's best for our students and how are we going to win back the trust of these families that have already decided that they're leaving this District we also need to look at morale amongst our employees um the trauma that President Layman talked about is going to be real there's going to be a few months of anxiety and Trauma and stress and
017how do we help the teachers get through that how are we going to help our Educators adjust to their new positions their new lives their new schools and how can we keep the morale going and finally um you know the cuts that are being proposed tonight seem to be right there in the classroom with the kids we always talk about Cuts far away from the classroom and these don't seem like those cuts these seem like the district structure that's already topheavy with Administration is is maintaining that top heaviness um minimal positions are being cut amongst district office administration and when you compare that to what seems like absolutely drastic reductions to teaching to counselors and other supporters it seems like we're not aligning our priorities and our resources the way they need to be aligned
018so I'm asking you to please think about that as our families wander unfamiliar hallways looking for classrooms looking for teachers that are not there anymore as our teachers move to a campus they've never worked on before their colleagues are not next door anymore we need to face these challenges it's not fair it's not okay none of us asked for this the SRTA slogan this year is Together We rise hopefully you've seen a few of us in those t-shirts we can do this we need to do it we need to do it together um we need to do it for ourselves we need to do it for our families and we need to do it for every single child in this District um it's not going to be easy but teachers always make the best of
019things and we're here to say we're going to make the best of this um but we can't do it without some help thank you thank you president how next is our superintendent report Dr Morales so um in my report I just want to kind of address the the the trauma of the last um week so over the past week which seems at this point like a month um our community has been rattled in ways that have affected us all from drugs to violence and first our hearts are filled and go out to to our families and our entire Community affected by these deaths the loss of children the loss of loved ones there's no no words to convey how sorrowful we are all feeling with these losses and the support that our amilies are needing
020during this time we're also saddened by the event at LC Allen High School yesterday I understand that there's questions around the altercations between students that resulted in a student being severely injured or seriously injured I know these questions come from a place of genuine concern and desire desire to prevent these from happening again and what I can share is that srpd has been working with us and is continuing to be a great partner they're leading the investigation and we are conducting our own internal investigation as well um separately there was another altercation at Maria CIO high school yesterday in both these incidents we are there are still questions that need yet to be answered we started the investigation this morning and we will share more information when that becomes available um I just want to
021convey that please understand that we cannot share specific details about students with we have to respect their privacy there's a lot of privacy laws that we need to abide by and also to avoid interfering with srpd active investigation for these reasons we also can't comment on rumors or public comments that are made by others um if you do have any other information about any of these incidents please be sure to reach out to our PI James Hodgman as well as local law enforcement um that said we need to ensure that our students and families feel supported during these times and we are providing available supports from both Community Partners as well as our wellness and engagement team at each of the sites um and we continue to work with our community to address the many
022reasons this situations have Arisen I'll talk a little bit more about the decisions being made tonight when that item comes up in the agenda next is my board president report um it's really hard for me to step away from a board meeting um especially right now when we made some really huge decisions on Friday and we had some tragic incidents over the past few days and we have some hard decisions to make tonight um but I'm also I'm recognizing right now that I am in a lot of pain and I don't think I'm facilitating this meeting very well so I think I'm I'm going to hand it over to Clerk dtor and I'm going to go home e e all right and we're back thank you for our brief pause our well wishes to president
023m Al he needs to leave um since this is the moment for the president's report and miss m needed to leave and I'm taking over the um direction of this meeting at this time I will share my board report and then pass it on to my other trustees I want to acknowledge the amount of trauma that the community is just experienced including the process that we just went through over several months to make very difficult DEC decisions last week and be very conent of the reality of that grief and what that is going to do to our community the traumatic events of losing student lives over the weekend no parent should have to bury their child under any circumstances no parent should have to parent their child through grief of the loss of a loved
024one and their peers unfortunately I am a parent who has had to parent two of my children through grief in the last two months and before this mean night I went to the front of the school and I paid my respects to a memorial for a sweet young woman that I fed meals to that I gave Bri homes to that my son went to the fair with and enjoyed birthday parties with and she will no longer be a part of our Lives she will no longer be a part of this community and it is going to take the love and the support of their entire Community to get us through the through these moments the violence that occurred on our campuses yesterday unfortunately is something this district has experienced before and I use these moments
025to again call on our community to collaborate to love to lift up and to take care of each other through these moments we are not designed to do this alone we do not hold sole responsibility for what is on the plates in front of us but together collaboratively we can pull through I thank the community for the efforts and the contined support through the difficult process this district is going through as it continues to right siize its district and right size the budget and we know that the topics of disc discussion tonight are very real and will cause harm and is not being taken lightly thank you for being here with us tonight going go ahead and give this over to our other trusty May anything there and trusty cast all right so um I'm
026back to writing things down uh I would love to start with gratitude today and talk about getting to work regarding decisions made less than seven days ago but that is not where we are today and I'm going to cry again um the amount of loss and fear our community is facing in this minute is absolutely absurd I know we will get through it but everyone is fried nerves are fried emotions are raw and families are scared about what's next students have been walked through social emotional tools for their toolboxes from a young age as part of the curriculum to learn what to do in many situations and they've had to use them on the regular often adults are trying to learn these tools simultaneously as it definitely wasn't part of my educational experience and I'm
027sure many if not all adults in this room can relate I want to give folks a couple tools that everyone can use for grounding so that we as adults can continue to do our best as we Face uncertainty on the backs of so much loss I'm part of the trauma informed leadership team um and Behavioral Health for the county and we start each meeting with some kind of a grounding technique I'm personally a physical touch person so I lean more towards grounding techniques that incorporate some something physical um I encourage you guys to participate as much as you want but the one that I wanted to share with you today is the butterfly um butterfly tapping technique I don't know if people have heard of this um I'm sure people have heard of tapping right
028we hear about tapping but butterfly tapping is just a little bit different if folks are familiar with bilateral stimulation or EMDR this is kind of like very light of that that you can do anywhere so how it works is you just want to you know like a butterfly you cross um crossed your midline and then it's tapping back and forth and people can do this um you know you can you can smack yourself probably don't do that but you want to tap back and forth and it um it engages the brain in a way that helps us relax and process some emotion if people are uncomfortable up here you could do it in your lap you can also do it on your waist but the thing is to make sure you're crossed um and then
029whatever pace and pressure is completely up to you side note it's helpful to repeat things in your brain um positive affirmations I'm okay I'm strong I can do this things of that sort um it is just something something for us adults to put in our toolbox as well uh another good one in addition to breathing is just counting from five backwards to one um when we're faced with something it sounds super simple but it's so helpful I'm sure everyone has heard how much power there is in the Paw and that just reinforces it and then it can actually switch our brains just a little bit to get us to the present moment in addition um so with all that we're facing I do encourage you to do what's best for you what you think is
030best for your family if that means digging in and getting to work at your school site present or future do that do what feels right for you in the current situations if the current situations feel like an absolute crisis for you and you need to be given Direction focus on your regulation and then the humans you support unplug check something off of your to-do list I also encourage folks to lean in with curiosity and try not to lash out the trustees are part of this community and we're doing our absolute best in an awful situation I do want to acknowledge that with all of the changes and the violence the need to get sro's reinstated is Paramount I understand that it is scary for some community members but we owe it to the children to
031our children's safety to continue to do things scared additionally I want to acknowledge that parts of our system are broken it's ridiculous that as parents we get vague information about crises of which we know will impact our students but only the students are privy to details via social media and Word of Mouth this creates disconnect and challenges for family units as often the youth are relaying sensitive information to the adults instead of Vice Versa I understand why this happens legally and I don't have a solution to the problem but it's important to say it out loud and thank you guys all for being here thank you trusty jains trusty Casten no okay any other trustees thank you um first off I just wanted to um give a shout out to uh Mr Malloy sent me
032uh a picture of Mr Malloy is a teacher at LC Allen of a bunch of students that you know despite everything yesterday they had a field trip to go check out San Jose State University they sent me that picture just a little while ago and so it was good to see that you know they're they're doing well smiling in those pictures um so I'm glad that they're persevering I did want to send a big shout out out to the cheer squad at Maria Creo High School um they won that National Title which I think is just an awesome achievement and and I just want to make sure that folks know and that their hard work is recognized because I know that couldn't have been easy um I also did want to take a moment to
033um um just shout out uh Mr Davis and the and the the a program at FFA they they were selected for by the Western welding Academy from Wyoming to be part of uh a program that only stops the the blue collar tour which highlights the trades that's taking place tomorrow at LC Allen High School in the morning and so a lot of schools um will be going there um to participate in this program it's really Hands-On welding and trades um program that's happening there and and it's just an honor to be selected again one of 30 30 sites in the country that was selected for this so um I hope that all goes as well tomorrow for those students um but with that said um there's been it's been it's been a tough tough year
034tough tough week so I just want to say to everybody that you know we're dealing with the law as a community our students are dealing with the law our families our staff and and just remind everybody that in the end we're we're in this together we got to stick together we got to get through it together and we got to collaborate um um I know it's tough but in the end I think we got to keep our youth in mind and and think about that we we've got to invest in them collectively not just with Financial Resources but our time and money so you all being here is a part of that but again as we move forward with the tough decisions that we've got to make um I just ask you to stay engaged
035in any and all ways um and finally um um thank you KY Kirby uh good evening um just want to mention yes I I will be at LSC Allen in the morning to uh look over some of that tour coming through I'm looking forward to to seeing what's going on with some of our trade programs there um as I mentioned last week um in order to attract and retain students we need to earn back the trust of the community first and foremost um in reviewing the results of last year's youth truth survey I know the new one's coming out um right now over half of our high school students stay that they don't feel safe on our campuses this is a calling to me and I believe it's a large reason why students leave our
036district they're afraid to be on our campuses we've got to do a better job of ensuring that they feel protected with the influx of the numbers of new students on our campuses Now's the Time to ensure that our students are supported and as truste Jenkins mentioned to begin our pilot program to reintroduce sro's back on our campuses I've said it before I'll say it again it's a fact that students who feel safe or more connected to their school and care about their education that's all pery Caston I didn't prepare any comments because it's very difficult to have comments with everything that's occurred in the last seven days days I I think the specific mention of some Partnerships shouldn't absolve us of recognizing that our students were impacted both on and off of our campuses we
037had students and graduates pass away not on our campuses and we had safety and very critical injuries caused on our campuses that were not necessarily from relationships that were created on those campuses in short we're part of the community and we need to do a better job of collaborating with all of the other community agencies who are also working to support not only our students but everyone throughout the community and recognize where our role is and what we need to do really well and where the role is of other agencies and organizations and where we need to support them and doing their roles well often times meaning that they'll need to access our students on our campuses because it's one of the best places for that access but not that we necessarily how know how
038to provide those Support Services better than they do so tonight is not a night where we're going to be considering items where we are able to solve all of the issues because we don't have the funds or even the competency to solve all of the community's issues we have to work with everyone else in this community better in order to address these issues and I very much hope to see a day where we can all confidently feel safe for our students on their campuses and we don't have to worry about what the next parent Square alert is going to say thank you trusty Casten that'll complete the board member reports and next we'll have the student board member report uh student board member of Zena thank you um I'd like to say a few words
039tonight even though even when there are no words um I like so many people in our community and gutted um by the tragic and unnecessary deaths of two students first everyone should know that we are kids and we're going to test the bounds of life but please please please please please stop the use of fentel in this community it's too dangerous for all of us please know and get and understand how Naran works and practice it um it saves lives you can get at your doctors in schools and lots of places throughout our community and you need to carry one because it's it it's the difference between life or death um and it's more important to have an awkward conversation and about wanting to get n can than it is to not have one in
040in critical moment um second um when I think about the people who keep me safe and sane in the world right now I want to give thanks to our emotional support um staff in schools and I really want to think about what we can what it means to to to cut these positions um there are people who help kids with learning needs and social and emotional support who help us resolve conflict and hopefully stop us from feeling like we need to escape or self-medicate um I know our schools have a lot of programs now that we may um not have in the coming years and I think um about what we're willing to cut so just let us remember how important these services are thank you thank you very much um with that we will
041move on to the public comment and we will begin with the public comment on non-agenda items and each speaker will be given two minutes I will call out three names and you'll have your two minutes at the podium we will start with Nikki kumasaka Tara Pac and Katherine R routs good evening um the reason that I'm here to speak tonight is because of the comments that I've heard at the previous board um meetings regarding Middle School athletics um and I'm representing all the Middle School athletic directors my name is Nikki kumasaka and I've had the privilege of serving as the athletic director at Slater Middle School for the past 20 years I'm here tonight to ask you for your support in preserving Middle School athletics in our district currently we are facing a critical situation
042where our Middle School sports programs are at risk of being eliminated this is more than just about games or practice schedules it's about the core of what makes our Middle School's experience so valuable to our students this year alone we have 863 middle school athletes with all of our middle schools put together um and these students depend on Athletics for Far More Than Physical Fitness Athletics help keep students engaged in school motivate them to excel academically and providing meaningful connection to their peers and school Community Middle School is a critical developmental time for our students it is when they form the habits relationships and resilience that will shape their future for many of our athletes Sports provide not only an outlet for energy but also a safe space for decompress decompressing from academic pressure and
043personal challenges they hope all students build confidence develop leadership skills and feel a sense of belonging removing Middle School athletics would deprive them of one of the most important aspects of their school experience something Pro promotes mental emotional and physical well-being I strongly urge you to recognize the Irreplaceable value of this program and make it a continuation and top priority as you plan for the future and for our district Sports programs I ask that you turn to those of those who have a deep understanding of the impact these programs have on our students our middle and high school athletic directors are here to help guide these discussions and ensure that our programs continue to thrive as they have for many years thank you your time up I am a working mother of three children one
044daughter in third grade a son going in his seventh grade and another son going to freshman year of of high school all Santa Rosa City schools sports in Middle School are for everyone and I want to say this part really clear every child in Santa Rosa should have an equal opportunity no matter what part of the district they live to enjoy Athletics this healthy part of seventh and eth grade athletic directors and PE teachers are essential to uphold these programs I believe it is our imperative to preserve programs so that children can play and learn on day one if at earlier time periods in a child's life one could not participate in sport because of high cost or level of competition middle schools give children that open invitation Middle School sports can in this way
045redeem a child's positive view of themselves for a lifetime athletic directors and coaches support children as they overcome personal challenges self-esteem is built protected in Middle School athletics it is very often a place where children find their sense of belonging Sports can be essential for mental health self-esteem and building Community participation in sports team sports has been linked to lower rates of depression anxiety along with reduced risk of suicide and substance abuse they can provide lonely children a sense of belonging engaging in sports allows children to focus on the moment the activity at hand rather than on their worries they provide me a mental break from the pressures of everyday life thank you hi everyone my name is Katherine rout and I'm a parent of two children attending Hidden Valley Elementary School I wanted to
046encourage the district and board to work together to include the community in a bidirectional and ongoing conversation regarding staff layoffs and the 7 to 12 transition I believe the district has been thinking and planning for for these tra transitions but sharing these evolving plans and engaging the community particularly with Rising seventh graders would help build trust and faith similarly sharing plans to help retain staff until final notices are given in May and aiming to prioritize School site staff would be helpful to rebuild community's trust I encourage our community to continue to stay engaged but that we all move forward with a positive conversation in the best interest of the health and well-being of our youth please let's focus on increasing attendance partnering with the district and board and building our school-based communities to support each
047other during this time of change thank you next up we have Erica lainovic Jessica Lee and anel Ortega again um I lost my note here it is my name is Erica leanovich I'm a mother of two kids in the district uh the last few days have been devastating and terrifying my kids are only in TK and first and it's heartbreaking that safety is something that my family is already having to think about I cannot even imagine how families in middle school and high school feel and I hear the anger I see the fear but if there has ever been a time to come together it is now Community let's commit to staying engaged let's work together for a brighter future our student students need to see their adults working together healing and building each other
048up not tearing each other down Dr Morales and board please continue to find ways to engage your community and put us to work I've said this before I have already started working with Healthcare Providers across Santa Rosa to start a campaign to educate clinicians about how attendance directly impacts our District's funding and the importance of returning kids to school when medically appropriate we are also working to push for scheduling system changes that prioritize students they're not missing school for preventative Healthcare appointments if you work in healthcare Santa as a community health Suter Kaiser Providence Memorial anyone you're a doctor you're a nurse a nurse practitioner a physician assistant you're a dentist you're an orthodontist please and if you're interested in collaborating email Dr Morales she will put you in touch with me thank you hello
049I'm jus and I have three children in the district a seventh grader at rinken Valley a sixth grader at Hidden Valley and a first grader at Hidden Valley so last week the school board decided on a plan to finalize school closures that included the redrawing of District boundaries it was a bit of a surprising like redistricting for me so I live in Mark West and as I said I have a seventh grader at rinken Valley Middle he's autistic and I don't have priority for him to attend Maria Coro anymore which means that there's a possibility that he might might not attend school with the children that he's grown up with and that he knows I have another son like I said in sixth grade and I don't know if he's going to be able to
050attend rink and Valley Middle with his brother next year so and also I wanted to mention that one thing that was not mentioned by The District in the proposal to change boundaries is that that has an effect that you don't get to be busted anymore because you're not in District and this has a really large impact on families that depend on this so what I would say is please take another look at the boundaries agreed on last week and reassess what should be done to try to keep communities and children together um they're changing next year anyways I mean because there's a two-year plan so please please take a look and think about putting us back in the district because I moved to that District area specifically for the schools you know and I've also
051you know I had the option to have my youngest attend Mark West I wanted him to go back to Hidden Valley like I think that the schools are great and so thank you my name is Angel and I'm a proud Lobo staff and Alum Schoolboard you know me quite well so I want to address my LC Allen kids real quick you all make coming to work every day at 7:30 worthwhile since day one you've allowed me to help you as a role model coach or simply another trusted adult in your life through your growth academic and personal you all make me proud to serve you as a staff member when I returned to work in the wheelchair after my leg surgery you all support Ed me and showed me love and kindness and you still
052do my current recovery now it's my turn to return the favor and stand up for all of you Schoolboard Els Allen is not just a school we are not just numbers on a PowerPoint we are a community that sticks by each other through thick and thin thank you for giving Elsie Allen a lifeline and by virtue all high schools as well I look forward to our continued partnership as we navigate this next turbulent chapter a quick shout out to our nurses School sites ffs restorative folks and all intervention teams you keep our schools afloat thank you thank you Angel next up we have Julie Bernard Karen Wagner and Adina Flores hi my name is Julie Bernard and you guys closed beis so that happened you split my stre my streets Howard right down the middle
053west going to Monroe and the east go into layman why split a street like this Jennings Apartments to Layman but just 100 feet North is apartments on zidel are going to Monroe it's like you buried across directly in the center of our students homes now children are going to at least four different schools because they may live in a different District or a different School boundary and where would they transfer to I cannot convince parents that the school that we are going to are they should transfer their students to all the all while sticking up for our closed school I did not stick up for the staff members so beloved to my family so important to the Student Success I wish I had I watched the stress happening right before my eyes my children live
054on a fence truthfully and at any point they could fall back into the abyss we CL our way out of with the help of the staff at that school my children may not adjust to this huge change they cannot deal with their big feelings now let alone the force changes of their Futures the small connections they have built will be severed and they will have to rebuild with new people that they can feel comfortable with to open up to and that doesn't happen easily did you consider the mental health issues that will arise for students families teachers and classified staff affected I know my kids will need immediate counseling they will have no trust yet in their counselors the schools the school the students Santa Rosa City School Board they may even lead to Future
055trust issues for students families and faculty do I want my 13-year-old going to schools 7 through 12 exposed to stabbings and drugs like just hap what just happened unfortunately this week no I don't I really don't I think that's too young um so my children will be exposed to behaviors of older students that they should not be exposed to kind of like movie ratings we don't want our 13-year-olds watching things they're not ready to see I hope there's some separation of these age rages AG age rages we'll have a lot more on our hands to deal with in futures as parents and a society our hearts are broken while you write size I can't even say I want to stay in the Santa Rosa city school district I don't even know that I can fully
056decide by the time frame you've given me to work with what what if I choose wrong what if I pick my kids to go with their uh friends and then their friends aren't friends anymore I don't know what the right answer is thank you good evening Karen Wagner um been an employee for 21 years now and I want to talk about safety and I've been talking about safety for quite a long time and I'm glad to hear that you are talking about bringing the sro's back um I know not everybody's a fan of that but what I've seen modeled over the years and ever since I started which was at Alie Allen in 2003 when the gang task force was you know initiated um yeah I saw some brutal stuff going on um had why
057we had a gang task force um you know I stayed there for quite a few years and then I moved over to the Slater um and then from there I came over here to San Rosa high and every year that I was around there was always an SRO and I what I saw was kids hanging out with the SRO the SRO we became kind of like their friends and and you know not in a goofy part but they were part of our um rallies they were part of everything that we did you know and the kids really enjoyed them um and the ones who don't then you know what sit down and have a circle and figure out why why you know I have grand I have grandkids I don't know if I'm going to
058allow them to come here okay my kids when's ranel katat I pulled my daughter out put her in analy I know how to do it I we need to be safe and we it's going to take a village it's going to be the whole Community but this you know what and you're cutting the very people that help our students with their security and their voice and I don't know it's just all these people that are the ffts and everything else that we got going on thank you your time is up thank you uh good evening for those of you who aren't aware I'm the former executive assistant to this board and superintendent through January of 2023 and because there are many of you currently in the room who are staff and are considered legal mandated
059reporters you're required to take action on what I'm about to say I asked the district why through about the year 2020 you were partnered with gager Academy gager Academy was being run by alleged pedophiles and rapists and pimps who are currently under investigation by Santa Rosa Police uh P CH one many of you in this room know the situation you've all been emailed that documentary as well as evidence from the rape victims coming forward that I've been counseling daily who were crying on the phone so pulo was one of the individuals you allowed on campus as well as Anthony law who had allegedly been trafficking women in this community who I personally know so I asked for fingerprinting records which rosand had no issue giving me fingerprinting records for R's Collective so why was I
060declined fingerprints through Santa Rosa schools you guys had no contract for them there was no record of payments so why were these individuals on campus you say you want to restore trust in the community do you though because I'm the only legitimate journalist in this community the Press Democrat tried to get a restraining order on me a month ago which was full of lies and was dismissed now I'm being sued by Boys and Girls Club who has also partnered with you guys because over 40 latino children were raped at that club and have not received restitution Miss Aaron carlstrom Nick kone's exwife is representing the plaintiffs so when we talk about you know caring about our students no we don't nobody in this room as a mandated reporter will take action knowing that we had
061sexual predators on campus around our students so if you're going to be laid off I suggest you reach out to me I got a $50,000 mandated next we have Pam Kowski Pam my name is Pam Koski and I am a PE teacher at sad to say both Brook Hill and beella to put it in perspective I teach 21 different classes and 435 General Ed ESN and rise students I'm here to speak of retaining all elementary PE teachers we count it up and there is 28 years of experience on the elementary PE team this year we have nine schools and six teachers then we will have six schools and five teachers and each class will be larger and the number of classes are increasing because we also coach we see the students and families after school
062hours at practices and games we provide Community a full PE team will be needed for the continued integration of our increasing special ed students one of our teachers goes to almost all of the IEPs for SDC dhh and ESN populations there will be a lot of changes making our role of providing teacher prep periods in collaboration that is going to be much more important since we see the entire School population when kids move school they are guaranteed a familiar face to see many students have stress from recent changes so keeping all elementary PE teachers allows them to unwind exercise and express themselves outside the traditional classroom please when you're thinking of this all the way through please reconsider cutting any elementary PE positions thank you thank you very much and as we have no more
063blue cards for public comment on non-ed items we will move on uh to the next part of our agenda Dr Morales so our next item is the first read and waiver of a second read for policy for 0.4 um as I think everyone is aware the board established in December and uh an ad hoc committee for review and board policy and in that um committee um I will will turn it over to truste Casten because he is helping to lead us in that committee thank you Dr Morales the revisions are proposed here for Charter authorization and renewal uh mostly are edits to bring us in line with existing or changes of state law and as you review the document the items in purple are consistency changes with with the csba recommended board policy language at
064the end of the policy uh there is language in red out of District Charters this was a change brought forth in 2019 with ab57 within that language uh within that bill there was an option provided for how out of District Charters that had already been established would be able to move forward and most specifically it's referring to Charters that are either geographically authorized by a district that is not uh where that Charter is located or because of grade level um is considered out of District because the authorizing district is not uh normally in the practice of providing education at those grade levels while this brings us into consistency with that uh state law it also makes a choice in that state law there is an option to either provide other districts with approval to continue
065reauthorizing already established Charters or an ability for us to say that we would like to receive those reauthorization packets and take over the responsibility and oversight of those reauthorizations this language elects should we pass it for us to take over the the oversight and reauthorization process for the current outof District charter schools and also just to remind everyone the other trustees that are on this um policy committee is trustee Medina and truste manary who is in here today just to clarify though no outcome of that renewal process is determined it's just where uh and who is doing the author reauthorization and any new Charters that were created um after this law pass would have had to be authorized by us in the first place so this is saying any that previously existed will have to
066follow the same process that any new ones would have to follow assistance is an action item with first read in possible way uh would any other trustees like to discuss this truste Medina yeah I'd like to uh move to to wave the second read and uh adopt the proposed changes as presented for board policy 0420 point4 on Charter School authorization I'll second and before we move to a vote is there any further discussion you'd like to add public comment melie is there any public comment on this item there's no public comment on this item okay we have a motion and a second Melanie you please go through a work call vote student board member Zinga hi trusty Medina hi trusty Jenkins hi trusty Casten hi trusty Kirby hi Clark deor hi all right that has
067been taken care of now we're moving on to F4 where we have an action item for approval of the California School Employees Association chapter 75 2425 number 6ou and job description for the wellness technician classification looks like we have Dr Vicky xans and Stacy deser joining us and Eric come on up Eric um should I call you pretend president president roxan no have you ever known anything pretend about me Dr xans I have absolutely never known anything pretend about you okay sitting president Jeremy dador um superintendent Dr Morales and members of the board members of the community and those here with us um as you know we recently entered into negotiations and were able to settle negotiations with um our classified bargaining unit csca and as a result of that we were able to approve
068a memorandum of understanding for the wellness centers at our school sites as well as a job description for the wellness coach which is a new position and I have was that wellness coach ones wellness coach ones excuse me see I don't even remember what they're called okay um and so I have here with me um Stacy desideri and Eric lofi to talk to you a little bit about the wellness coach one job and how they are going to be incorporated into the wellness centers so e e did I stop here real quick I'm getting messages that people on Zoom can't hear testing testing there we go so the wellness coach one uh we see as a potential professional pathway for people in our uh our district uh to allow staff to um address the needs
069of students in an integrated way the certified wellness coach Position will not only allow us to develop integrated uh student services and support at a wellness center but will also be a position that is qualified under the California youth Behavioral Health Initiative fee reimbursement schedule this is an opportunity for us to not only provide integrated supports to students but to be able to file for fee reimbursement of those services and be able to provide some offsetting funding as a sustain a sustainable uh measure in our district other positions may be uh providing support for students but do not qualify under the cybh fee reimbursement schedule so this is a way to position us to not only provide the services but to do so in a fiscally responsible way and now uh director lfi can tell
070us about how they work in a Wellness Center can I just ask a quick question on what you mentioned um for the reimbursements are those like medical Medicaid reimbursements or if we can let him finish trusty Medina and then we'll get to the questions um I appreciate the opportunity to addressed the board tonight um and the first time I've addressed the the new board members and I'm I'm really happy to be here to see you um the well as you know we've spoken a lot about the importance of providing mental health supports in schools and what we've been discovering is that when we hire a school-based therapist for a school there's no real way that that school-based therapist can meet the needs because every time they're talking to one student they're completely taken up and
071there's just not enough minutes in the day to talk to to one student and solve enough problems one-on-one wellness centers essentially systematize that support and so that when students are going into the Wellness Center or when students are seeking help not all of them need one-on-one time with the psychotherapist many of them may just need uh peer support many of them may need a a quiet corner or an activity corner or something to that effect so what we see or what we see is that because we have wellness centers we can force multiply the clinic another key aspect to the wellness centers is they have spaces in them for our Community Partners to be working so um the County Behavioral Health could be working in there uh also tonight we're approving anou with the cape
072team from from s County Behavioral Health and that is exactly so that they can come into our sites and work within those locations community-based organizations that are using fundings that we don't have access to can also come and access and Provide support so it's a force multiplier and the fee schedule through the um Department of healthc care services in the cypi essentially allows us to um have these wellness centers uh reimbursing for many of the services they provide there next year we'll be using um both the cbhi capacity Grant um there are line items for our wellness centers in that um the Community Schools implement ation Grant will help us do this in versions in the elementary schools if we're funded there and we also have $69,500 per coach that we hire for next year
073as a way to bridge the funding before the fee schedule is completely up and running it's going to take us some time because one of our next challenges for next year is going to be collecting medical insurance information from our population um and it's not just to answer your question director Medina it's not just Medicaid or medical it is any thirdparty payer so Kaiser or Sutter or any third-party payer in the state of California is required to reimburse schools who provide this care or any school linked care without affecting and this is very important I want to say this very clearly without affecting the families out of pocket expenses co-pays maximums or any of their Lo fees so that is the model of the California youth Behavior or children's youth Behavioral Health initiatives fee schedule
074that is so amazing as someone who's worked with kids for a long time um in that type of role that is huge for our community and it's also fantastic for our finances so thank you so much for all of your work on that thank you that tonight's presentation since this is an action I'd like to open up to the board for any further questions they may have on this director medin are you satisfied on your question Dr C so just when we're confirming the Cy hbi um almost there uh process we in phase two and phase one was just La for that correctly I believe so we have been accepted into What's called the second cohort 2 of the fee schedule there were about 40 eleas throughout the state that were in cohort one I
075think there's 80 or 90 leas that are in cohort 2 and that allows us to um start building earlier than all of the other school districts in the state the it's a new program and there's been a ton of delays from the state but um we are um our our partners at the Department of Healthcare Services tell us that we are ahead of most of the districts that they're working with and our partner that we've contracted with has kind of shifted their priorities around to make it possible for us to start receiving reimbursements earlier and is this position the only position that we needed to have additional changes or adjustments to to be able to com to meet that funding so there are a variety of different exis in positions within our current structure that
076can actively be a part of the cbhi fee reimbursement our school-based therapists are already set up the way that they operate and the new uh student tracking system called Tad Health which was approved last month last month um and our team is being trained on so the infrastructure exists the Staffing exists we can grow our ability to uh file for reimbursements because there are some other existing positions in our district we have not gone to some of the other existing positions to get them on board and online in doing that but that is some of our future work this would be a third position within our district and if approved there is a wellness coach two which is an additional step um in this process we began with the wellness coach one because this position
077may be an opportunity for some of the highquality staff who are currently being impacted either through reductions in force or uh particular kinds of service to be able to have another option to continue providing the incredible support for our community that they're doing but to be able to do so in a model where they can have that sustainable funding excellent thank you and just to that funding is going to be dependent similar to the big effort we did over the last few years to get people to respond to UND duplicated headcount that funding is going to be predicated on us need to have a similar effort from our parents to actually submit their insurance information and so I just think as as we're preparing to do conversations about those types of volunt things this type
078of position is really important and the funding for it is going to be from us as parents having to take action to actually get that information into the school district so thank you correct yes trusty Kirby I'm just looking at this the so it says the centers are going to be in our high school sites we're going to have various models of high school sites some 712 some not um is there any difference in the way those sites will be set up at the differing models uh and is there any limitation on them being able to serve the seven and eight graders that are on those campuses um so one of the advantages to the program that um it's kind of that unintended byproduct of moving to a 712 is that right now our wellness
079centers are designed to be at the campuses that are um historic Ally Only 912 but the wellness center will serve all of the students on that campus whether they are 712 or 912 so this will actually be an opportunity for us to be able to extend access to the wellness centers all the way down to seventh grade on both the East and the west side of town so that is one advantage it's also important to remember that there will be this additional model if pending the outcome of our community schools um implementation grants um because we did apply for a number of them this spring we will be hearing in the uh may but it's important to know that those will create not a wellness center but a Family Resource Center and wellness coaches can
080assist with the Staffing there to bring that support all the way down to our elementaries that qualify for the fingers crossed Drina thank you um okay going back to well first off are the so you said they're Grant funded positions right we have three different active grants right now that are assisting with this the cbhi capacity Grant only goes through June of 2026 but does allow us as a line item to assist with the hiring of these coaches the certified wellness coach employer support Grant the one that uh provides about approximately $70,000 per staff member that funding uh lasts all the way through June of 2027 the goal for these short-term grants one for one additional year one for two years is to allow us the um kind of the funding offset until we are
081up and running with our cbhi reimbursements that will then take over so transitioning from that help to a more sustainable model so that's the next question is that the idea that they would become self- sustaining sounds like yes um I'm wondering about the billing component is there some special position that's responsible for this that we need to create or is I'm going to let uh director lfi but I do want to make sure that we that we recognize that at the out set of this I don't think that any of us should be so ambitious to say that the cbhi is going to allow us to 100% offset these positions it is going to be able to support the positions and we hope to eventually be at a place where it's you know paying for
082most of them but I don't think that any of us are prepared to say that in a first year we would you know be earning enough to completely fund the positions specifically because of that concern you were bringing up um director Caston about the amount of students that we have medical insurance information from that over time will increase and so if we have 20% of the population's insurance information will only receive 20% of the reimbursement and so our campaign is going to be a multi-year campaign to collect that information and it's going to require a lot of steps and um so the sorry the the second part of your question might need yeah so um we've contracted with Tad Health in order to um do most of our billing and I've pretty much put this
083whole thing from its beginning to the service level so the billing to service on in my workflow so that we have one person that can understand the whole process um the way the state has created the program was to reduce the barriers so with Lea Bop that is a cost negotiated resettlement program that requires a ton of back office people to be doing a ton of compliance this is is completely different it is a if you provide the service you get reimbursed in 30 to 45 days is the the terms for payment and the auditing requirements are significantly less than the Lea Bop I mean it it's it's a completely different type of program than we're used to and specifically it was created to reduce those barriers so that leas throughout the entire state would
084be able to sustainably fund Mental Health Services for children in the state of California um that that's so I don't think it's going to require a ton yeah so it's it's a I could get super wonky and I don't want to do that tonight um with all of the policy stuff because it's been pretty much the last two years years uh of of my of my life learning about this program and I think we can do it again if we can get the community to share with us their medical insurance information I guess the next question is is revenue generated from this does it then become restricted funding no or I say this very clearly it comes in as local Revenue okay and then um I'm curious is there any possibility or anything written that
085we could like enter some sort of like agreement with dhcs to get like um information for our students and or families that that are actively on Meda do already have that information in place dhcs is looking at um reducing that step for us because they already have that information on those students um and there's a lot of talk that's going on about that in the state um webinars that I go to one of the um yeah so it it is it is something that is being discussed and so so this is part of like that Community School model and I'm wondering are Services ultimately just limited to our students or is it something that maybe our families can access if needed or it's a children's youth behavioral health initiative so it's um 20 and under
086or I think it's 21 under yes um it is important to know that consumers will offer opportunities for Community Based organizations to come in that might Prov yeah the the other thing that's amazing about this is It's called School linked services and so I've been working um specifically with TLC because they have been really really good at understanding what this means if they come to our school and are working with us and are designated as one of our providers they can also access the fee schedule for the services they provide it doesn't have to be exclusively our own staff again how can we how can we expand the services we provide the students on our campuses without having to expand the number the footprint of our school-based mental health our school employed mental health professionals
087how do we leverage the mental health professionals in the community that already exist so that we don't have to do it alone because we've been trying to do that and it's really really hard and my other question is related to I think something you mentioned about um I think it related to some of the proposed uh riffs of positions that might be able to then come into this is it positions outside the school-based therapist talk about yes so um the wellness coach one position requires that the staff member has an AA um the original description was an AA in specific areas but they are proposing some revisions to that that we will have to bring to ca and that um they would have in addition to their AA they would have a number of Field
088hours to demonstrate experience working with students in a setting like a school setting so um many of our positions that currently exist the work that the um employees have been doing in their other positions would qualify as that uh Workforce Pathway to becoming a certified wellness coach once we adopt the wellness coach too the additional layer is that the um employees would um is the entry have to have a bachelor's either a Bachelor's of Arts or science in some specific area is plus field workor again that can be earned from the schools which could be a pipeline to earning a uh PPS credential so just final the so this position could be refunded by medical insurance like the services that they provide the services that they provide if uh documented correctly would then be submitted
089and would earn fee reimbursement yes and you also said the scho therapist ones could be as well correct okay thank you so thank you very much for the presentation um essentially we were being presented with a new job title and an mlu to approve tonight um it's a little stuff to be looking through as we're facing so many riffs of other essential positions for mental health for our students that we need to consider riffs for and put notice on not that they're being laid off tonight but they're being noticed so also we've heard from our employees and staff that we have had job title position changes over time from like a student adviser to student safety adviser and now we're talking about a wellness coach so I need us to look into what the advantages
090of this are and how we can communicate with current staff through RI if this might be a fit and an opportunity for them to provide students with familiar faces um and people they do know and have been working with as we go through this process I think that one of the when you look at the job description and you look at the types of Duties that they are doing you will see that they are frequently in alignment with those tier one and tier 2 services that might align with restorative practices that might align with uh the student engagement angle of student engagement activity workers if these staff also meet the other criteria the advantage of transitioning from those former positions to this one is that those former positions cannot um apply for cbhi reimbursement and
091these positions can so by developing these positions we are increasing our fiscal stabilization and sustainability I also the little hais under the back of my neck always stand up whenever I hear the words Contracting with um is that at a cost with tat health or can we talk to that a little bit please in the first two years we were that of our contract with them we've been given funding that was specifically required to develop uh funding through the capacity Grant we got about $840,000 um of that $140,000 was approved last month and after that it will only be 10% of the revenue we generate so it isn't a it isn't a out of it's not a um out of pocket expense it's a portion of the fees that are generated by the School District
092staff working um providing services to students and since it has been brought up that we will have so many variety of high school models available and this is ultimately child health will there be an opportunity to have some version of this on our comprehensive 7th eth middle schools that are remade or are middle school students at our Charter programs these services will be available to any of our students um and and I believe will sustain staff um to provide those services or sustain other organizations to provide those Services throughout the entire District Dr Medina I'd like to move to approve cssea chapter 75 24-25 number 6ou and the job description for the wellness technician classification second we have a motion and second or any other discussion on this Melanie roll call vote please student board
093member Zinga hi trusty Medina hi trusty Caston hi trusty Kirby hi trusty Jenkins hi clerk de laori hi all right thank you guys very much for your presentation uh next up up we have number F5 an action item on the resolution number 2024-25 d29 reduction of discontinuance of certain particular kinds of services for the 2025 26 school year and Dr Morales um yes as the rest of the team joins um the conversation at the table um I just wanted us to remember that we shared today via of parent Square document that explains that we our attempt to explaining clearly the two the two big steps that the Education Code requires Us in terms of noticing employees um I know that this difference really different from private Employers in the in the community or private employers
094that some of us might have worked with um in education as with a lot of the things that we deal with it is complicated and Technical so um I also wanted to again remember that even with all of these um preliminary notices these are fewer than if the board hadn't made a decision on Friday and so I also want to make sure that this decision this final decision is a final step that will really allow us to create the transition plans as well as finalize the fiscal stabilization plan that the business department needs to be together to present to um sco by March 15th thank you team okay thank you um so the next item that I will be presenting is the um resolution ution for reduction or discontinuance of certain particular kinds of services
095and that resolution refers to um certificated positions um since the 2021 school year the district has been um able to use one-time funding to maintain our level of Staffing and each year since 2021 we've had one-time funds that have been infused to the district that has allowed us to keep this Staffing um but we've come to the end of that that Revenue source and we do need to start right sizing the district as Dr Morales pointed out these are um preliminary notices and they have to be served by March 15th that does not mean that all of the people affected by these notices are going to be laid off um more than likely due to attrition and due to having better enrollment projections and um knowing our staffing needs based on course requests Etc we
096um will be able to pull back some of these notices but the way that the law Works we're not allowed to do it in the opposite direction so if after March 15th we realize that we are over staff we are not able to then give out notices hence why we have to over notify at this point and then pull back from there as we start to see the numbers materialize of the students that we have in the district of the grade level needs of the specific um credentialing needs that we have so um what you have here in front of you is um a resolution to reduce 165.1 FTE of certificated Staffing this includes site staff teachers administrators District staff including tosas elel Specialists and um District administration J Medina thank you um I think
097the the big one that stands out on this is uh the the counselors and I believe uh we have contractually negotiated ratios I believe it's 400 to1 right um and that's is that's for all types of counselors or or could you go into that a little and maybe about assuming our current student population what we would need and is this 22 all counselors we have or is this 22 of a certain number it is 22 of the number of counselors that we have um I would need to go back to my notes to see how many we have this we do have counselor ratios and the counselor ratios are 400 to1 for what we call academic counselors and so those are the counselors that um at the high school and middle school level are programming
098kids are Prov iding supports um there are base and so this number is based on taking our entire student population and dividing by 400 what you're seeing with those 22 counselors is in addition to our academic counselors we have mtss counselors multi-tiered systems of support and we have College and Career counselors those counselors are not included in the calculation because they are funded by lcap funding and because our lcap has not been written and approved we have to notice the counselors just in case that does not end up in the lcap so the counselors that you're seeing these 22 the majority of which are um due to the mtss counselors and the College and Career counselors as well as a little bit of downsizing because in the the past we did not use the 400
099to1 ratio for the elementary school we assigned a counselor to every elementary school so now we are right sizing for elementary and we'll be splitting counselors amongst elementary schools if they don't meet the cap of needing a full counselor and are are sites able to let's say if they choose to fund an additional councel in their SHP is that something that would still be possible or no that was weird okay through the um what we're identifying that that um dror xans talked about is the base you know determining okay what's the minimum and then anything above that is added whether that's done right now is through the site through their sypsa however in order for us to really be um efficient with how we are providing services and making sure that there's Equity there based
100on unduplicated pupil account or other services we're looking at how the funding is directly um given to school sites and whether through all of the the conversations it's been about determining the Staffing actually from the district and then okay if you have when you think of the way way that we do for say sorry I'm trying to think of the um the example that came earlier in the year around November December around Staffing ratios at school sites where it was okay here's the base and then any once you hit determining on depending on enrollment or the number of unduplicated pupil counts and there are additional positions that can be added that's all part of that that comes forward after we determine what our base is so we can come back and say okay and here
101are the options for adding staff based on pupil counts based on unduplicated counts based on funds A available to provide those extra services like tital funds lcap supplemental all of those things and the other question I have is around CTE High School teachers um correct me if I'm wrong but I think I was told that in terms of the prioritizing who who goes in who doesn't CTE certification is not one of the categories that's looked at and so I'm wondering um how this may impact CT programs that we have because CT teachers or CER certified CTE teachers are hard to come by so in um again in the calculations what you're seeing is an overall number for the district so the numbers were calculated based on grade bands So based on based on Elementary School
102based on Middle School based on high school so when you see a number such as um let me see what the CTE number is on here 1.6 5.6 so 5.6 is not 5.6 from one particular School site it may be 0 2 from one School site because maybe there's 20 less kids that want to take auto shop well I guess more of a clear question is are there plans to cut specific CTE programs at this time we don't have any plans to cut any CTE programs and then the the final question also goes around the the baa teachers um I wasn't clear like I saw there's like band on there does that band also qualifies like the miachi for example example like Maria and El see um is it just I I guess the idea
103like are we are we cutting Visual and Performing Arts or or what's the idea there so again so we have some Visual and Performing Arts classes that are funded by prop 28 so that's not out of the general fund um and then we have our classes that um that are funded through the general fund and again the way that it's calculated is based on how many students districtwide have chosen banned as their elective now that doesn't necessarily mean that once kids are assigned to their specific schools and once we have all the course requests from our incoming ninth graders and incoming seventh graders that that number wouldn't change but based on the number of course requests that we have right now and using Straight Al albra that is the number that we come up with
104and again I want to reiterate that these are preliminary notices and as the numbers become more clear a lot of the notices will be called back just due to um better accounting of what our students are asking for so just be clear it's based on the classes that our students choose to enroll in will determine which positions we could for the for like these elective yes thank you try Jenkins a follow-up question to that exact point um this is a lot of cuts well preliminary whatever we're calling them it's a it's a lot for the community um that being said in addition to kids signing up for electives what exactly can the community do to make sure that their voices are heard Within this stuff should they be advocating directly to us should they be
105getting super involved at their sites should they be just staying involved at the level that they've been in the last couple months like what would you um what's the best way for the community to support the decisions that are being made so we would highly encourage that yes we want a lot of parent involvement we want to hear voices one of the venues that we provide for that is related you know their School site councils and and and that but when we do our elcap our parent information and input meetings those are incredibly important especially as we're looking at determining what's our base and then what extras are important for us to be including and providing at sites and just a a a caveat and and a reminder that as we are restructuring programs in
106schools it is about focusing our resources to maybe have deeper Pathways in particular areas at schools rather than duplicating the same CTE programs or that what you know whatever those are across each of our high schools so it is about making sure that we are effect as efficient with our resources as possible while still providing choice for students so it doesn't mean that there still wouldn't be options it's just not as deep of a pathway at every single school and I know those LC caps are probably coming up pretty hot do we know I forgot what what time of year do they happen soon right now now yes that's normally what that's normally what we're doing this month okay you would have already started but yes well we got to know you guys so well
107at the last Al caps I feel like I mean I think I went to four my um additional question is can you just speak a little a little bit more to the process of when um you know we get our base and then we talk about bringing people back does that come back to us for final uh things or how does can you just speak to that process a little bit more as a newbie up here yes so the way that the process works is once we've brought this to the board on March 15th and you approve the resolution as the numbers start materializing and we start pulling things back there there's no need for the board to vote on that um we just need to provide by May 15th final notices to those teachers
108that um or any staff that um will not be returning and last year um and this may happen again this year is even beyond that May 15th deadline we can notice somebody with a final notice and if a position becomes available they do have a right to return uh based on seniority so we don't then go and post the positions we offer them back in the order of reverse seniority so to clarify that the final notices if somebody is being laid off officially that comes back but not the adding the not the recision of the the pulling back of notices so only the finalization of which POS of positions that are actually eliminated that does come back to the board and also the other piece where you have that is when we're bringing the lcap
109forward when we're looking at all of those other things th those positions or programs are included in there in other ways trusty cson I assume we have cards on this one so questions first then comments after public no I have questions but I'm just confirming we have okay um so can you clarify more on the prop 28 funds and why that may or may not apply to certain historically beloved art programs at all the campuses so prop 28 can only be used to fund new things so not things that are already in existence and aside from if they were if it was a class that was created this year and we used prop 28 funds it was in the sites prop 28 plan because remember prop 28 is decided by the site it's actually not
110decided by the district it's a collaboration um that is excuse me those can be covered with prop 28 but not anything that was in existence prior to that you can also do supplemental things so things during the summer or after school 80% of the prop 28 has to be spent on staff so that is can be the tricky part when when there's enrichment that sites want to offer um that can be difficult to do when they want to bring in contracted services like a dosent or something like that and for the ratios we're looking at the ratios I've seen in past meetings were very generic like 1 to 33 or 1 to 37 based on a grade level a lot of our CTE programs are special programs that we're looking to theme and lean in
111to um may have different ratios that work best for that style of Education or for that program how are those um how are those being taken into consideration uh as you're looking at bringing back positions between now and may well there are some things that are in the contract that are specific to types of classrooms for safety related to CTE or or Labs or things like that so there are some other ratios that while yes there's a 33 for classrooms there are additional ratios that we may need to adjust accordingly so for specific um especially for some CTE classes there there are some specific safety ratios related to that I I'm really looking at um academic or course Effectiveness ratios which may not be represented in a contract but would be represented in the in
112the understanding of when at what point going to offer that class even if it's not at a contract related ratio so I will defer to Dr Castro from a program side but I will say that a difference in ratio could be something that is addressed through lcap as something above the base okay can you clarify what the question is about course Effectiveness you said the eff efficacy of many of our special programs comes from them not necessarily being within a specific generic ratio for a class uh grade level but because of how it's taught so I I'm thinking of some of our dance programs some of our CTE manufacturing programs where it gets a little it gets under 37 or 33 with the ratios I'm seeing for the 912 range and so I'm just wondering
113to what extent we'd be restoring those special programs that we're intending on theming and drawing kids to our campuses through continuing to have um while not duding the impact of those programs by going above kind of their historic uh student ratio Point effective to use use bargaining agreement for right yeah so um I think I'm understanding your question and what like I'll go back to these numbers these numbers again it's preliminary and often times when we're trying to build a program we will allow the class maximum to be smaller we'll let a class run at 15 instead of 30 um it that is is a decision it's a fiscal decision that we need to make um like Lisa was saying it could be money that is put back into those classes through the lcap um
114with CTE it could be money that is from the CTE Grant so there are opportunities where especially when we're trying to grow a program where we may keep it at a lower class minimum um also for safety reasons um there are times where maybe a number might need to be around let's say 20 or 25 just based on the size of the room or the size of the class typically that ends up balancing out where other their classes are a little bit higher because they can accommodate that and they work in that way in order that some other classes are a little bit smaller so even at a site level it's an overall average of the sections that you're given particularly for a secondary school and how you choose to use those sections thank you
115um and just to confirm the this this action our next action that is these are not in addition to our consolidation Cuts but this is the implementation of our uh consolidation changes last week in addition to the fiscal St stabilization plan that is correct because when we when the board took action for a site closure that's for the physical plant this is the actual Staffing that goes with that so that's why you'll see an over representation from the sites that were officially listed as closure because of the way that we have to do reductions and layoffs and and Vicki can can speak to that in more detail if needed but yes this is this is inclusive of the fiscal stabilization plan of the school closures and the additional to now be able to determine what
116that programming looks like to bring back and so one of the big elements that we have not talked about um directly over the last few weeks is the programs not housed at any specific campus and the way it's being talked about in the community I think there's there's two aspects to this I think there is what we think of as the district office where the administrators and managers are and there's also the district office where there are those services that are deployed throughout the district um can you walk through how many uh how these cuts are impacting the the broader concept of the district office from a Services perspective and then I'd like to get into some specific questions on the management part of that so I um I'm G to defer for some of
117these to uh some of my colleagues here um particularly I'll start with the um the elel Specialists and the El TOA and again right now we're talking only about certificated so this will look different um on the classified side but if uh Dr castra if you'd like to address the El toes and the elel specialist oh so yeah um last year um we had um somewhere in the neighborhood of I think it was I think it was 10 total meosis and Ne specialist and we lost about half of them and with this we've lost the rest so we don't we won't have um any more um yoses or Specialists to support um the classroom um and to answer your your um question and I appreciate um exploring this way um Educational Services um oversees all
118of these individuals so we have our losses are going to include the classified staff and it's a loss to um our division of the fefs the the counselors all of this the eel Specialists the tosas and um the administrators of which we have fewer than 10 we're going to be losing three of those um at at the very least I think it's actually four um so those tosas then um at this point we don't have a replacement for them so we're just going to be left with um a multilingual Services director at this point and I'm going to ask the same question on the next item so we can get into the classified but for the for this um for this item what what is what does that mean on the school sit my understanding
119is also last year we lost reading assistants that were not associated with the El toses so how does this play out on the School site with the district office not having this team to deploy uh well it makes uh the mo the model that we have I was already working on shifting it towards building capacity in the classroom because the intention is always to build capacity so that when um in situations like this where you do lose the res sources that capacity is built up and you the the idea is that the teachers and the sites have the capacity so you don't actually need that um that ongoing um individual and you also don't want to have individuals having students being pulled from the classroom on a regular basis both for intervention and because oftentimes
120you have difficulty with primary language support for example um um the our instructional support model moving forward is going to have to be somehow figuring out how to continue to um build that instructional support um that delivery model somehow um pushing into the classrooms and I mentioned in the last board board meeting some ideas that I have But continuing to build the capacity in the classroom and finding other ways to provide primary language support haven't quite figured that out yet because of the The Straits that we're in right now but um um we do have to shift away in general from um adding people to um the solution of you know um supporting our our students just adding people um to the school sites and to the central office right um that's just going to
121have to be it in long term right now we're still not quite there a couple of years more I think we have to continue to support the teachers and the sites by building up capacity both um with respect to professional development um instructional practices and because we have um an issue in Sena Ros City Schools just quite frankly with primary language support so moving to the district admin and funding um our our total number of current District administration positions I believe is roughly 38 and a half 35 and a half 35 and a half and of those how many are funded through restricted funding and what does restricted funding mean so I can tell you that currently 17.8 of the the 35.5 are funded from restricted funding restricted funding can be a variety of sources
122it can be title funding such as Title One or title three it can be um some of our our maintenance and our business people are funded by um a restricted fund that I I really will defer to Lisa to tell you what it's called we also have the a through G Grant and educator Effectiveness fund is something that we've really been able to fall back on in Educational Services in times like these and elop so the director of the Extended Learning is funded directly from that Grant and it's actually a required position by the grant so I mean if you want to tell me the name of the fund but that'd be great well technically when we're talking about maintenance and all of business that's going to be on the on the classified side because
123we're all classified administrators um but when we have those restricted funds there's also indirect which means that there's an overhead cost and that's also part of what supports the actual operations of of the district so that's it's it's nuanced and there's more to it than just a straight restricted but really the rule is if it's restricted that means that it has a lot of strings attached and there's reporting compliance pieces that go with it that require Administration that while we the the intention in those is typically to be able to provide support and additional processes and services to sites so with those restricted funds our responsibility as a district is to make sure that these positions funded by those restricted funds operate well because the positions are required under those funds or we've chosen to
124use those funds for these positions because we believe that's the best way to meet the need of why we receive those funds It's a combination so some grants or restricted funds require specific types of positions some it's written into the Grant in a particular way because we have to come up with a plan of how are we going when we're we're we're um when we are applying for a grant we have to say how it's going to operate how we're going to support it and ensure cons consistency and implementation districtwide or in the the way that it's proposed so usually there are specific positions called out in there and those depending on the Grant and the dollar amount will run anywhere from and it may be an administrator it may be specific um clerical support
125it may be teachers or classified staff it's a variety of things that's really dependent on the funding source going to the nonrestricted funded positions in the admin um budget so if we have 35.5 positions total and 17.8 are restricted I'm like it's giving me 17.7 that are unrestricted and is that before or after this action so that would be after this action is 35.5 before this action it would be 38.5 your original number was correct so 30 actually 40.5 three certificated and two classified managers so it was 40.5 prior to today's actions and will be 35.5 after today's actions okay and then for this specific action not or classified one that would be roughly 15 to 16% reduction in the total number of positions and I believe it was 660,000 for this action in administrative
126for the three position I believe you're correct I don't have that number with me right now sorry that's okay meant to email you head um so I just want because I think we need to be really clear with the public why each of these 17.7 positions is necessary going forward and for the sake of being clear obviously each of you and and our superintendent um can we walk through some of the significant changes I know that there's been some collapsing of sub dep departments and things like that can we walk through each of these positions and how we see them functioning uh in the district and why they're required yes and if you'll allow me to share my screen then I um can show you a little chart yep I'm we're probably in the same
127chart e why Dr xan's pulling that up um Dr Castro can you just before we get too far down this you would mention losing all the e to noes through this riff of notices and that there should be a plan for us at capacity further but we're not quite at that plan yet so can you speak to what we're doing in interm because we're taking people away where students still need them and we're not quite ready to do that yet from what it sounds like yeah so I mean I have a plan where I'd like to create a position using restricted funds to buy back a couple of teacher um to be able to support them yeah perhaps a couple of months down the road use some restricted funding title three which can't be used
128um for um anything else it means giving up like um some other items like um some parenting classes or or something else but we can restructure and create a position for elementary and position for secondary to be able to at least identify a couple of individuals to support um um some of teachers in the classro that's that's the idea I have right now thank you and it's very important for the community here so I appreciate you sharing with that aspect I'll ask another question um regarding CTE as well as are we calling it vapa vapa however we pronounce that word yes um well I understand we're talking about people in this is for Community involvement um Can the community raise funds to push in to uh not people but stuff that is needed in in
129absolutely we welcome that um all donations do come to the board for acceptance and we send out um tax deduction letters thanking you know all donors for the for those um so yes it is it's typically easier for a donation that's made to srcs or to a school site for a particular program and for the that site to then say yes here's what we're going to buy with us versus actual stuff because stuff then we have to find a place for it and there's you know it may or may not be compatible so there I mean yes with the caveat that we want to make sure that it's the stuff that's actually most useful for the specific program needs that makes sense I could see that being really Ben beneficial and all of the things
130that I find to be extremely important such as CTE academics as well as the Arts thank you yes and those donations can be considered locally restricted funds and I don't know if I said academics but I meant to say Athletics the a words I for any purpose yes thank you maybe make it a little bigger you want to you want to drive my screen I'll let you share what you okay so Lisa's gonna drive um so to um trusty caston's um question there are funds at the district office there are positions at the district office that are restricted and those that are not and so what you're seeing on the screen right now if we start at the top the superintendent's department is just the superintendent and the Pio oh yeah as far as admin
131and then um for the assistant superintendent of Human Resources nope go up there you go yeah um that department consists of myself and two directors one for classified Staffing and one for certificated Staffing who are responsible for all of our reporting for all of our investigations for making sure that you know teachers are properly credentialed to teach the classes that they're teaching um so there's quite a bit of work uh they are responsible for benefits they're responsible for um anything having to do with leave of absences Etc so there's quite a bit of administrative work there so um and then we have the associate superintendent of Business Services M August and in her Department she has um herself and those that are not restricted funding are the executive director of fiscal Services better known as
132Joel dantos um it's and that's y um executive director of Technology um and then the executive director of data and assessment um are the positions in that department that are administrative certificated administrative and not restricted funding and and for the certificated are any of these certificated or is this best to ask on the next item yeah those are so for anything that's in Business Services is classified so really that should be in the we have this to bring back up on the next item yeah but I do we do I think we do need to talk about it all at once so everyone sees the 17 positions thank you so in um ed services there is the assistant superintendent and then two executive directors will be remaining uh we currently have two executive directors and
133two directors both of the director positions have been eliminated um and then we have um you'll see as coordinator of title funding and director of title funding we um have the multilingual Services Department which is in charge of um helping our English language Learners and we have state and federal programs which is a different department currently that has its own coordinator um all of those deal with title programs so we have folded State and Federal programs into multilingual services and eliminated the coordinator of state and federal programs and the coordinator and director that are left will take on all of our responsibilities in terms of um Federal program monitoring and making sure that we're adhering to all laws state and federal that have to do with funding that we receive for our unduplicated students and
134for the director of CT it's listed as an unrestricted but my understanding is that we use that position as matching funds for CTE grants can you explain how that works and would we gain or lose Revenue were that position not to be present we would lose revenue for that one specifically she applies for all of those CTE grants along with others um and typically and depending on the grant it's usually a two to one match so for every dollar that we spend we have to spend $2 in matching funds and so it's made up of all the things that we can find that will that are in support or coordination with career technology education so when um the direct the director is applying for those grants she works really closely with our budget Department to
135say okay how much can I ask for based on what our what our funding is or what we're we're funding in our budget because that really controls what we have available for those CTE funds and again CTE funds are typically given to develop a program it is not given to sustain a program in perpetuity so whenever we're going for new funds we also have to determine how are we going to support that how is it going to be incorporated into our ongoing schedules and this position is responsible for doing that yes absolutely and working with working between that and the and the coordinator um working to with Partners to create those Pathways and the opportunities that are required as part of those Grant requirements and returning to the coordinator and director of title funding with
136the collapsed programs can you explain how many titles we receive funding for and what the compliance is that they're managing yeah um and I don't know if that's the best way to explain it because that position is actually required to have so in only in name are we doing that um but they oversee um Title One title two title three title four um that those bring in millions of dollars to our district and um require a tremendous amount of oversight and regular reporting throughout the year um in terms of how much it actually brings into our district I would um my guess is somewhere in the neighborhood probably 10 $10 million I'm right off the top of my head I think but um yeah our our funding is around it's around 3% of our budget
137is federal funding related to to titles and that yeah um but because of the fact that it's so closely tied to programs like migrant education Indian education English learner Services um one of the ideas that a lot of districts um use is they combine that work because the knowledge base that that individual has often times um is shared by um individuals that have worked with programs like English learner services so um I my I think my idea is that I can find somebody that can be able to you know marry those skill sets and is the work for that compliance is it necessary for a director and a coordinator position to do it or could a analyst or a different position be able to do it it's highly Technical and you'd have to most likely
138have had um no you have to have had some sort of schooling experience principal experience on on a School site I believe the special ed section is all restricted is that um yes um positions we currently have is executive director coordinator uh 6.7 program managers point2 of that runs the dhh program which is funded by the Sala well that's a restricted fund um yeah and as I said 6.5 the point. five is a co- program manager Prin for our preschool program and um our program managers manage what is next year I just did Count approximately 64 special program classes in addition to the approximately 3,000 students on IEPs in The District in terms of compliance funding purchasing supervision etc etc and if I can provide a little bit of clarification there that the program managers
139are a required component we have to have the services that they provide this is one of the things that we're working on whether those should be actually considered in restricted the cost is the same to our general fund because we don't receive enough funding for special education so it requires a contribution from our general educa our unrestricted general fund the cost is the same regardless if we take those out of restricted and and put them in unrestricted because they aren't providing Direct servic to students on a daily basis it lowers our maintenance of effort that we have to increase that by so that is actually something that you will see a change in it those will be unrestricted W rather than restricted but it's still a requirement of that restricted programming so I think that
140we need to clarify that on here and that was going to be one of my questions because we only receive about 57 soon to be more like 53% um contribution so this these F positions are currently we're funding them entirely with those restricted funds and the intent is to start funding them with some general fund or this was one of the moves that we actually made this year and so I think it hasn't been updated on there that the cost is the same but we're shifting it to unrestricted to keep from increasing that cost that we have to meet in that maintenance of effort that we've talked about before okay thank you thank you sorry I missed that and then wellness and engagement it's a very nice s title for very difficult work and I
141think it's very important for us to understand what exactly happens and why we get to know you so well so um the way uh I like to describe the work of wellness and engagement is when you think about the critical um qualities and conditions of learning that lie outside of the area of curriculum or instruction the um social emotional health of our community the mental health of our community the relational health of our community those are the areas that fall under wellness and engagement but we also have some legal um mandates that uh our team addresses we um support and I I think about it as two ends of the spectrum we uh support everything from highquality positive attendance down to treny we look at positive behavior intervention systems and expulsion and we look at
142uh positive relationships through restorative practices at all teers and mental health supports and integrated student services to help lift our community um oftentimes it makes it easier to think of things that might get in the way of a student's success other than learning that's that's where we are so the learning side comes from uh the department of student services with uh John fiser and special education the quality first instruction of educational services and we are supporting that whole child um with wellness and engagement we are small But Mighty for the for your for the director position which is partially general f and for the coordinator position which is general fund is the work being done legally required and necessary work for our operations so um it's important to first realize that of the three staff
143in this department only one of them is a certificated and that is the executive director that's my position my position is partially funded because part of what I do is the work and part of what I do is the training that falls under title 2 so I am partially funded both under lcap and title 2 when we look at the director of mental health and Community Schools development you met him earlier tonight director lofi his position is partially funded out of our lcap and partially funded under some of the grants that we participate in and many of the grants that we participate in are expecting demonstration of matching funds and that's I one of the goals is that through the cbhi more and more of the sustainability of that position would transition from being the
144obligation out of the general fund and more toward the fee reimbursement so that it's sustainable the coordinator position is a uh classified management position and uh these some of the work that we do does fall under some of the mandatory when we look at the legal requirements of facilitating legally required timelines on discipline that type of work uh addressing the attendance compulsory education laws um that is the type of work that we do that falls under those mandatory areas last my last question um for certificated is broadly to everyone is if we're at 17.7 positions unrestricted we have 35.5 including both restricted and unrestricted is I'm going to stop talking yes only because as we were looking through here on the classified we are missing one classified administrator in business so you can clarify that
145when we get there yeah I just wanted to make sure the numbers are my question is is there across our district with all of our schools all of the transition that's happening of 712 and the everything that we were addressing is there anything in here you see that is not necessary for you to be execute executing what's being asked of you over the next 24 months I I'm I'll just speak for well wellness and engagement um we uh already over the last year um have cut 25% of the entire department if we were to cut more of our department uh we would not be able to complete the functions that we do I mean I'm I already feel like we're um understaffed as it is and especially with the transition um that we're going through
146we're going to be needing more staff to support um the sites and the teachers through this transition so absolutely not it's my answer yeah and we'll get to CER certified after so all right that those are my questions thank you so trust do we have any more questions before we move on and just to remind you we do have public comments so we'd like to hear on this trust me Dina yeah I just wanted to get clarification um earlier um Le you said something along the lines of prop 28 funds are only to fun new programs right and I think you mentioned something about maybe focusing programs within schools so we could do things differently at different places the concern is we're not planning on on I would say taking away programs that already exist
147that are successful because they're not new is that that be accurate yes we're not planning to say okay I mean if if there were a each class needs to be evaluated on it on its own as to whether it is the appropriate option for you know based on the student enrollment and that it's not okay we're going to get rid of old things so we can do something new that's not that's not the intention each School site remember prop 28 funds are a site based funding and they are site based plans so it's about what the site believes is is best for their students I I just wanted to get the clarity on that but thank you thank you trusty Kirby actually that uh leads into a good uh one of my direct questions was
148again on following up on director Medina's comment let's say we did want to get some more funding to continue a program we talk about starting a new quote unquote new program is it as simple as say we were offering beginning guitar class and now we offer beginning guitar and mandolin class would that be considered a different program could it I I don't know how how difficult it is or how much is involved in actually coming up with a new quote unquote program so the auditor there's an audit a California audit guide which actually lays out what that process is and the our Auditors are the ones who say yes we met compliance or no we didn't and so it would be dependent on what that audit guidance is and I unfortunately I don't have that
149book uh memorized for you no that's fair I I just want to know you know is there a process for us to be able to perhaps tweak something like that there's also um you also wait when these propositions and these bu these come out you wait a couple years to see how they're actually auditing to see how strictly they're actually um checking on the supplanting issues it's something you learn after a while on these so we're look waiting for I think a full cycle to go to see what we can I don't know if the word is get away with but yeah be creative and this was the first year that we were spending any prop 28 funds so in next year's audit that's when they'll say whether we were compliant in this year or
150not what I've been told in previous districts around prop 28 is they're looking for how it's the person is funded because 80% of it if is in Staffing it can't be a teacher that was teaching let's say music one and then you're going to offer another class of Music one and try to pay it with prop 28 you can't pay the same teacher from prop 28 if you were paying them from General from the previous year so there is some tied to who who the person is it can be someone who was previously paid for similar or same position yeah that's how I understand it TR Med yeah I think um with this specific issue um as we move forward I don't know if there's specific requirements towards transparency on on Prop 28 funds but
151I think that we should definitely make sure we're transparent so we don't find ourselves in the situation La Unified yes there's annual reporting required and it actually comes to the board anything else trust kby okay so we also are going to be getting into classified so it's going to be a lot of this but um as I listen to the line of questionings and thank you for your presentation on this um I just want us to remind each other in this situation that um as we are trying to find paths to be Innovative and reimagine our opportunities in the classrooms we are taking away the people that make those opportunities work so how are we going to fix that going forward if we don't have the same people to provide those opportunities to our students
152and resources so um the thinking starts now it doesn't start after the fact next year it starts right now and I know you guys have been tasked with a lot and working really hard to get to this point but unfortunately there's no time to catch our breath the work continues very vibrant ly um with that we will move forward to public comment on this agenda item and up first I have Elizabeth Beth mums Jennifer Rodriguez and Nicolo adup and you will have two minutes each excuse me Beth had to leave okay thank you uh Jennifer Rodriguez please hello my name is Jennifer Rodriguez and I am a Santa Rosa city school's nurse thank you board for your continued questions and making sure that you receive Clarity before the impactful decisions you are being made to
153make I stand here tonight knowing that our district right size staff cuts are not safe and definit defitely not prioritizing well-being as a nurse I advocate for both students and staff around safe Staffing levels and programs notice that I speak of safety and not Health if our students and staff do not feel safe then health issues impact our School's attendance which is part part of your Ada money cutting 22 counselors 20 restorative Specialists family engagement program and your nursing staff just to name a few is not safe or healthy for anyone I leave you with this question who is really benefiting from this right sizing exactly next up is Nicolo and then Amanda Aon and Caitlyn she good evening board my name is Nicolo tup and I'm one of the credential School nurses in the
154district I have been here for 10 years now and this is my first time in front of right here this is my first time so I'm nervous School nurses have been behind the scenes but are significant core members of this school district many don't know but we are that we are volunteers organizers collaborators teachers and support teams in the community we have organized activities that open opportunities celebrate our children and their families especially those who were affected by the virus in 2017 our school nurse team came out to do trainings walkthroughs and supported the school cohorts during the pandemic even before the vaccines were distributed with the help of our Compu Partners we took part in organizing free covid vaccines and just recently hosted in LC Allen High School a free heart screening to the
155entire Sonoma County school nurse team are pioneers we are innovators and has vast experiences but we are also spread thin cutting even one of us will put this District in a safety and health crisis and it will not solve the problem that you are dealing right now it will just increase the burden thank you everyone amand Aaron Amanda you available okay uh Caitlyn she or shy apologize shy thank you hi my name is Caitlyn shy and I'm one of six Specialists just to clarify last year was one of six Specialists as well and the year before that I was one of three three Specialists just to clarify the numbers of Specialists all right uh I understand that we've been put in a place where cuts are necessary but I cannot silently accept them especially as
156the proposed certificated Cuts will disproportionately affect multilingual Learners and their families I'm not going to just speak about one position being cut tonight because it takes a village that being said I cannot conceive of how less people will be able to make up for the extra supports needed by our multilingual Learners who will ensure that our multilingual Learners receive the quality education that is their Civil Right who will make sure that tier one instructional interventions are provided in all of their classes who will make sure that their data is looked at on a regular basis monthly as it is now who will ensure that all federal and state mandates are being followed by our schools and our classrooms are already overburdened principles teachers counselors and other staff members no our students our families and our
157schools deserve better than the uncertainties that these Cuts will create thank you next we have Alisa Beamish and Veronica Cordo and Katherine how good evening I support the academic and mental health needs of all students I conduct suicide risk assessments I help students apply for college dual enrollment and I write over 40 recommendation letters each year I am a 504 case manager and run student study team meetings I schedule all students into classes and ensure that they are on track in meeting graduation requir ments I help students learn to advocate for themselves my name is Alyssa beish and I am a school counselor at Maria Creo this is just a small list of what we do as school counselors cutting positions that support mental health especially School counseling positions during a time of critical need
158for mental health support for all students is heartbreaking and would create a significant Gap in services to students who will be serving the students during times of personal crisis and academic difficulties who will be ensuring their graduation status will that fall on already overburdened teachers administrators or other staff members how does this District plan to support the emotional well-being of students without the proper mental health supports in place we need all school counselors thank you good evening everyone members of the board my name is Veronica Cordo and I am a product of Maria Caro class of 2009 in 2021 I came back to mariao and the community that fostered my love for education in supporting students I want to let you all know that I'm not a teacher or a therapist I'm whoever students need
159me to be someone that colors with them during a hard day someone who listens as they talk about their dog who passed away someone to tell how they are scared of growing up someone to confide in about how they wish Mom and Dad wouldn't fight someone who simply knows their name someone who knows where they are from someone who offers them a snack when they are hungry someone they can come to when they need a break someone who loves Yoda just as much as they do I'm a school counselor thank you hi I'm actually going to read this on behalf of Beth muns who had to leave because her son was ill um so Beth muns is a school a district school nurse for 15 years um I plead with you to keep all school
160nurse position positions we currently only have eight District nurses for all School sites we each oversee more than one site we are underst staffed even at a projected en enrollment of 10,000 students eight School nurses are still considered underst staffed according to the recommendations for the AAP and CDC it is recommended that there is one school nurse per site or 750 students School nurses are Advocates of Health trained teachers and staff on Emergency Response such as overdoses we play an integral part of managing care for students with chronic health conditions we increase average daily attendance through case management and providing health services please do not take away a school nurse position healthy students learn better thank you oia Rosa my name is aelia Roso and I'm currently a school counselor or like the students know
161me today you make a big decision and I understand you have to make it because the district mismanage money what I'm asking from you today is to reflect all those positions on the list those are the people staff that support one another to make our community better think about who made a difference in your education why is it that the people who are being cut are the first ones to be the ones to respond in a crisis I'm a also asking you to think of why is it that only three positions from the districts are on the line to being cut is that Equitable why would you cut counselors but want sros what are we telling our students that we should trust someone with a uniform instead of someone with the master's degree in counseling
162psychology thank you that concludes the public comments we have for agenda item F5 it now comes back to the board for further discussion or to entertain a motion I had a question um just on the nurses we um I heard somebody mentioned we have eight but um I think the there was a mention of a 750 to1 ratio um how with the reduction of one how how are we aligned in terms of ratios and is and why is a nurse on the list is it tied to like clo schools that are closing or maybe any insight into that I I can speak to it so um first off when we had our special education study there was a recommendation as to Staffing ratio which was in the neighborhood of 1 to 2700 um I surveyed
163neighboring districts and looked at their Staffing uh their nursing ratios per Ada um one neighboring District was one to 2400 ours was about 1 to um 1,800 and we landed at uh 1 to 2,000 which is a a decrease of one in addition to the um eight uh credential nurses we also have one LVN U part of it is is certainly tied into the uh fewer School sites this coming year and then in in two years of of fewer School sites so that was how the calculation was was done I think the the only other thing that I'd like to say is uh trusty Kirby um yeah I just had a a quick comment um obviously these notices are are very impactful on our teachers our staff our community um it's very difficult to leave
164people in limbo for basically two and a half months uh not not knowing the outcome of of what's going to happen to them down the road um our our teachers and staff they they own these programs they're they're the reason that uh that these classes are successful and I know I've heard it from several of the other trustees and I just want to make sure that the district um hears us saying that well let me back up I I I got more than a few emails saying that they've seen this roller coaster ride over the years uh for a lot of the longer teachers they're like oh you guys start these programs you know I'll just use art Quest as an example you know and then and then you put all this time and energy
165and money into it and then it kind of slips down now and then like oh we we don't want specialized programs in our schools we want the same thing across all the schools and then now we're kind of Shifting back in the other direction a little bit what I'm hearing from some of my my fellow trustees as well as myself I guess um and I just want there to be [Music] some I can't call it board guidance because it's just me but um I just want you to know that we we do want to reinvigorate these prr programs to like I said retain our students and and make them want to go to school you know not for the academic and enrichment programs that our schools provide and it's going to take district and staff
166collaboration to make this work you know to as as we go in the next two and a half months basically to figure this out how we're going to make these new models work and we're going to have to work together to figure out where kind of making a strategic plan forming that on as we go uh and in order for it to be successful it's going to have to take all of us working together to make this happen and I just want to make sure that you know again these CTE programs the the Arts the Athletics that we ensure that when we're bringing people back that you know not to forget all the other programs but I I want us to focus on making sure that we these enrichment programs stay solid in our schools
167I that's all I want to say and just to speak to that and continue to hammer that point home is as we go through this process there are legalities there are notices that have to be provided and we want nothing more that as we go through this process and put people in the right positions that we're putting the right people in the right positions we're putting people in the positions that are going to allow these programs to thrive and grow and make students want to be here not just need to be here so we need to continue to have that in the Forefront of our Pro thought process as we're going through this any other trustees trusty Cen so I've shared before that my wife's a special ed um teacher and not currently working helping
168support our youngest uh but we went through many years of what I what we kind of called notice Whiplash where we were noticed we would go through to the May hon honestly it' be June July when she'd get called back and we' get called back every year but we'd spend months trying to figure out what it meant um you know how are we going to get insurance how are we going to cover those things and so you know noticing and over noticing to give us flexibility isn't the right way for us to manage and coming through this process whether we call it consolidation right sizing whatever it is has to end in a place where this doesn't continue to be or become a long-term pattern of management and so I recognize that we'll have the
169ratios and every year there may be a few notices that need to happen because of catalog selections and things like that for some of the specialty programs but when we're bringing positions back we need to do it in a way where we're knowing that they're being funded off of our Ada and our enrollment projections and not one-time funds because having used one-time funds to continue to have long-term positions has put us in this place that has caused a lot of a lot of the need to have these decisions um I looked to Napa where over five years they closed three schools and are now in a position where they still have some Financial challenges but they're able to manage it because they didn't use the one-time funds to delay structural change so when you're looking
170at what when we're looking at what is coming back I really want to make sure that we're using recurring and predictable Revenue um I also we have to make the decisions that we made last week work and so a focus even if it means treating some of these programs as new programs and allowing some things to go under a ratio on the 7 to 12 campuses is going to be very necessary to help them establish the new cultures and to enable a connection a seamless connection between the seventh and eth graders and enabling them to see the benefit of staying through on the 9th 10th 11th and 12th grades and you know going to director Kirby's point that that type of culture um through line within our special pro programs necessitates an emphasis on Athletics
171it necessitates an emphasis on the Arts it necessitates an emphasis on CTE because those are the programs that create passion for students to want to be at and respect the campus community and now they're going to be spending six years instead of four years on those campuses it becomes even more important if we don't get it right now we're not going to gain the faith now 7 to 12 model and the research that I looked at before we made our decisions has the ability to reduce Dropout rates and has the ability to create better disciplinary and better overall safe cultures on campuses but every single one of those studies said that what was more important than the grade structures was the efficacy of how we implement it so my strong encouragement is that when these
172positions come back we are treating the 712 campuses in a way where you can get programs started that enable that jump and that cultural connection freshman Sports so the seventh and eighth grade sports teams start to connect into it adding flag football for both girls and boys at seventh and eth grade so they're able to connect into the football um programs all of those things and I have a whole laundry list from everyone in the community about what they think 78 will work but you know that has to be a focus for this year because our ability to retain those students and to stop losing them to other districts that offer those things is the at the core of whether or not 7 to 12 is going to work in our district and help us
173start to actually grow all right with that being said trustees do we have a motion I'll move right item here uh Revis resolution 25-9 uh resolution reduction or discontinuance and wait for the reading of the text I have will second any further discussion yeah I think um on the motion um I think just um you know I know with counselors I'm I know that we've got to stick to our contractual obligation so we'll be good um well I think we'll keep a large portion I hope but English Learners that's something that I'm very concerned about um I think I just want to say that that um Dr Castro I know that this is something you have a lot of knowledge on and and I think I'm going to put a lot of trust in you
174to build something good cuz I'm really worried I think they're some of our most vulnerable students and you know how we treat our most vulnerable students is is I think a reflection of the district so but I but I will be voting in favor of the motion melie please bring us to a roll call vote student board members Zinga no trusty Caston hi trusty Jenkins hi trusty Kirby hi trusty Medina hi clerk D La Tor by all right stay seated ladies and gentlemen next up F6 action resolution number 5-44 reduction and classified Workforce for the 2025 26 school year okay first I'd like to say thank you um I know that was really difficult and it's difficult for all of us sitting here as well so um with that I um am bringing forward to
175you a resolution for reduction in the classified Workforce for the 24 excuse me for the 25 26 school year um again the reason for a lot of this is the same um the use of onetime f funds for funding positions in addition um due to the school closures there are certain specific positions that need to be eliminated because the school is closing so for example and um Elementary School office manager at a school that is closing would need to be eliminated the position eliminated the person not necessarily um due to the fact that the school is closing so some of the positions that you will see on here are positions that are closing specifically because those School sites are closing and that is the classified staff that is attached to that school site um in
176other instances we are reimagining some of our programs um I believe that um Miss dere has spoken to the restorative Specialists and um the way that we're restructuring that program so there are some that you will see that are being reduced for that reason um others because we will have less physical plant so we will need less um of some of our workers for example um head custodians or maintenance technicians um grounds workers because we'll have less area to take care of so um there's a lot of different reasons based on the specific position so I'm willing to answer any questions that you have but um we are proposing that um we reduce classified Staffing across the district trusty Jenkins it's kind of a combination question um with the last one but with all of
177this absolutely insane amount of reductions um what can you guys speak to like a plan for caring for staff as far as caring for staff so that you know within all of this uncertainty and it just keeps going um but within the uncertainty to and we spoke to this a little bit earlier too but giving them the tools so that they can continue on with their job this year and regardless of what comes next um because there's so much uncertainty and you know we really want to make sure that the staff are taken care of so that they can take care of the kids too students um but is there like a can you guys speak at all to that and how and how we are supporting our staff in all of this so I'll
178I'll speak to a portion of it and I know that Dr Morales has a number of things planned um as the spring continues um regardless of which obstacle you are describing whether it is the discussion of closure or the loss of individuals in our community um to uh you know individual crises that each of our individual humans as well as our institution have been facing the work of being a secondary responder you know we talk about First Responders but schools being that second responder um our community even in perfect times faces challenges of vicarious trauma and just the emotional toll of being there for each other as well as being there for our students um that's why uh you uh approved at the beginning of this school year one of our I like to think
179of it as one of the benefits that is included is um assistance for uh the social emotional and mental health of our staff we used to use a number of different programs over the years and starting last year we adopted a program that is called hear you as in I hear you um and it is a resource in which staff who are feeling the need for some additional uh support whether that is mental health or social emotional can sign up for up to 10 sessions with a counselor in in uh specific situations that are unique we have had the opportunity to request additional sessions for someone who is undergoing something qualitatively difficult um and uh one of the things that we found is moving to a program like hear you that includes both telea Health
180as well as in-person options we found a significant increase in the number of Staff who were willing to use it so much so that midye last year we had to increase the funding source to be able to support people because the amount of expected support we kind of hit around April and we increased the amount of support for that we are doing that same thing this year so that has been available we uh occasionally send reminders out to staff about that and in the light of decisions that were made in February we have recently reissued that invitation to staff who are looking for that um that's in terms of kind of that social emotional side so one of the things I started working with um our County Office of Education around was how to support
181our staff as we know that we're going to have this reduction in in staff how do we support them with resume building how to you know this whole idea of marketing yourself and so they are actually I received it I think yesterday of the flyer that they are going to be providing that opportunity for all all staff across the county um it'll be on March I'm looking at the flyer which I will send out again I just got it yesterday the day before um Wednesday the 26th they're going to be offering that opportunity and they're actually going to make their their sco job fair that's on April 5th a lot bigger usually they just invite other districts and they're going to reach out to other community other Employers in the county to welcome them as
182well to help our families through this our staff through this process um so I I I call it caring for our staff even going through hard times um and so we will be sharing these with Resources with our staff in the next week or so TR Medina thank you um couple things first with the family engagement facilitators um I'm wondering about what is the plan I think given the situation we're in the huge transition that we're going to be going through the they are key assets and making that transition maybe go a little bit smoother as we engage with our families and so I'm really concerned especially um because a lot of them are bilingual individuals that help a lot of our our our monolingual families um so what is the plan around that how
183how is that void going to be filled in terms of what y'all are thinking that's how it works thank you um so it's a strategy um and basically um what we're going to be doing moving forward the first thing we're doing is we're going to centralize them right now they're actually assigned as staffs we're pulling them back and we're centralizing them as we re organize the district we're going to be looking at concentrations of English Learners and then we will reallocate them based on how the English Learners are concentrated now that um schools are going to be and how students are going to be reallocated out to sites and having them centralized will be able to have more freedom to be able to move them and shift them around based on how those populations are
184um distributed so for example like right now you have um like a site two sites for example like Proctor Terrace and Hidden Valley that each have a family engagement facilitator or proportionately have a lot fewer Els than some other sites do and they could um theoretically share one so with this um new opportunity moving forward we'd be able to look at combining like um those that that concentration of Els and have one um FF for that concentration of eel so that's what we're going to do two steps um for the strategy Central izing them and then allocating them based on the concentration of English Learners I think my my concern around that is um I think it it sounds like it there would be less opportunity for relationship building with families as exists within the
185sites now so so that's a concern with that idea um I guess the other question is back to restorative Specialists I'm conc um it's it's one of the I mean with both of these positions it's literally exactly 10 years since they were started with the very first lcap you know back then I was a Community member I remember sitting with assistant superintendent kid MOA back then as these positions were created exactly 10 years ago and and with the restorative specialist specifically the plan as to how restorative would be implemented Ed um never happened the way it was supposed to I think we are where where we're at now um but I I'm concerned what removing them in a transitionary period without a clear plan and in effect would do um so I think if you
186could elaborate a little more on what the plan is how you see things working um because again I'm concerned um yes so one of the things that I think is um really important and I I like that you called it out is considering the evolution of this position when the position was originally designed and and imagined the vision for this position and it's built right into the name but we have naturally dropped what the entire name is the name is restorative response specialist and so the original intent was for this person to be working with the existing staff with all of the staff so that every single human in our district is themselves a restorative specialist when you read the job description the job description probably has 15 17 items on it at least 12
187of them are training other people in implementing these practices the origin of this position was never to have an individual responsible for the relationships of you know 400 to 1600 students because that in of itself is not a sustainable model and so their work was to come in to lever the staff's ability to elevate their own restorative practices and to respond to tier 2 and tier Three Needs at the campuses as we have gone through the 10 years and had these one-time monies and these kind of infusions of short-term funding the idea was let's just put more restorative response Specialists on the campuses and so their focus shifted away from what the job was originally intended which was to help everybody be restorative and they started doing more tier one level support um in the
188last few years there was a development of a new position which is the student safety advisor that position was designed to begin the um process of taking those tier one restorative practices and broadening it from a single human to being an institutional practice so we are not in this structure recommending removing the response the restorative response specialist what we are asking is to shrink the uh the program to be more agile to support multiple sites with the tier 2 the tier three and the training and to elevate everyone so that every campus rather than having one or two restorative Specialists has restorative specialists in every single classroom by having every teacher every office uh staff every administrator so the uh eight restorative Specialists that we are recommending to bring in will be a restorative response
189team they will be uh creating the framework that you have seen in draft mode identifying the essential stand standards at the different uh grade bands so what should every third grader really understand about their social emotional strength what kind of skills and practices should they have what should every seventh grader understand and then going out and providing the kind of support and structure so that the people who are with our students every single day are the ones leveraging those strengths and then they would be providing the tier 2 and tier three in interventions re formal restorative conferencing the restorative groups that we have that right now because we don't have that structure built in we are partnering with some of our community- based organizations to provide restorative resources these types of programs to facilitate those
190higher level needs so our recommendation is not to Simply reduce the number of restorative Specialists but to to elevate the other staff who are pro providing the tier one support so that the restorative response Specialists can focus on that tier two and tier three work that they were originally designed to do so I think you know I was here 2012 2013 where we eliminated Zero Tolerance we went to this model um you know after being top five worst in the state of suspension expulsions you know three times worse than Oakland four times worse than Compton that's where we were this was the vision what you're talking about but we didn't put it into effect effectively there was a lot of resistance and so my concern is such a quick transition when seeing how it's occurred
191before I foresee similar resistance to the implementation I think a lot more work and time needed to get to that point especially because it's adding I presume more work to our other staff that needs to buy in to this which were part of was part of the resistance right so I I don't while I love the plan and the idea I I hate to say that I don't see it succeeding in in such a short timeline so getting rid of these positions so abruptly is of concern to me so so I'll leave it at that and and say that as we transition to a vot I would like to split these two sets of positions separately to vote on as we get to that point Thank you thank you for your comments trusty Medina and
192for your explanation um Stacy so I was listening to this this is the second time where I've heard we're moving positions and we're going to implement something different but we're not quite sure how we're going to implement it yet and that's very concerning I also don't agree that restored was done correctly and was working the way we need it to work but unfortunately the safety of our students is not something we can continue to pour in and attempt to do it the same way and hope nobody else gets hurt so we do have to do something differently and I hope that this plan discussed might be that different option that's actually going to work but historically this district has had a really hard time with implementing new ideas and making sure they're done and they're
193done well and we cannot drop the ball on this this cannot be fumbled with until it's figured out this is the safety of our students and staff when it comes to how to help our children who are struggling behaviorally and do not have the proper Outlet to get that through positively or emotionally for their own he benefits in their own safety this isn't just safety of people around students that are having struggles behaviorally but it's their own safety and we talked about the wellness coach we talked about other opportunities um we talked about the reduction of nurses and counselors and people are so important and vital to these students lives we don't have time to keep trying to figure out new plans and Hope they work further down the line I think it's also important
194to recognize that when we talk about our students health and safety this is not a school issue these students are with us for six to seven8 hours a day and then they are in our community they are in our homes they are at our malls they are they are on our streets this is not something that Santa Rosa city schools can solve by themselves and one of the things that we have been incredibly active in over the last year and a half is amplifying those Community Partnerships if the only thing that we were doing is a single small group trying to figure out how to make those kinds of safety adjustments in the lives of children who are in our communities in our homes you'd be correct that this is way too large a job
195for a small team to be able to lever that's why our partnership with organizations such as the violence prevention partner New Hope for Youth uh the Keystone the um CPI the um the entire resources behind Santa Rosa and the city of Santa Rosa and our community- based organizations are critical this is not something that we can solve with putting additional restorative specialists at a school or putting humans at a school it's got to be a community effort and that is something that we have really been amplifying and we feel it so when our student is having an issue it is not just a person at a school who is supporting so we support from 8:30 to 3:30 and then the New Hope for Youth go into the hospitals with families and students that are in
196these times of extreme need our cynica partners are going to students houses and providing WAP support no one of us can do this alone and you are correct this is going to be a difficult shift but it's the difficult things done well that make the greatest lever for change in our in our students in our community and we're committed to doing it I absolutely agree and I want to say it again just so everybody in the room hears it this is a community support needed situation our children need us they need all of us each and every one of us throughout the community where do we push in where do we get involved how do we lift them up and provide them the love and support they need to work through what they need to
197work through so if they don't feel they need to bring a weapon to school so that they don't feel they need to carry weapon with them through their neighborhoods how are we connecting with our children as a community and I appreciate the team and all that they're putting in on the campuses and we need to do more we need to do better we know that and as a community we need to continue to not bash each other and blame each other but lift up the problems and attack them together positively to try and help these situation because none of us can do this alone to get through these situations and I also want to reiterate that the augmentation of the position with the numbers that was added was directly linked to onetime funding which we
198no longer have so um that's why we're trying to reimagine redesign go back to the the original intent of the position because again more people were added at the site because of one-time funding we don't have the sustainability within it and sorry Lisa I have a question so I I know we're getting a little further into comments but public comments are going to come first so so one of the one of the other things that has historically happened as you know we're looking and saying okay how did we get here where we have the same number or roughly the same number of Staff now as we did you know 10 years ago and a lot of it has to do with while reductions were made in areas when something happened instead of the root problem
199being really delve you know really delving into that it was an immediate kneejerk reaction and what we are attempting to do and bringing all of these forward is to say okay how do we solve the problem in the long term and as there are additional needs for our English language Learners or our atrisk youth those are add-ons that are very specifically thought about and added above our base so just thinking you know not just in relation to restoratives but across the board that's something that's happened that we're that that's a really big part of us bringing things forward to address so specifically on this and I have other questions um the last year and a half I've seen a successful restorative program at my son's school and it's been through exactly what you're talking about
200with Dennis and Mercedes going around teaching the teachers how to do restorative circles shadowing them doing three restoratives with the teachers and the restoratives being a the teachers being able to start regular restorative courses or or uh uh circles throughout the week and uh building into the culture and this program has existed for 10 years and I've seen a successful program for a year and a half on one campus I think the biggest challenge has been a lack of consistency in it being effective and in understanding what effective means and I think if we went around and we asked each Campus Community why the restoratives important to them we'd have very different answers based on the individuals that have been doing it and so what I'm hearing is we're going to standardize standardize can be
201good and it can be bad it can be bad if it means that we take the things that have been effective and we don't pollinate them across the other campus it can be good if we're actually able to get those effective things in all of the campuses equally I need to know not not just that we we're going to have a plan to do it and that we're going to do it but how do we as a board know that it's happening and how do you intend on bringing it back to us so we can hold ourselves accountable to whether or not this is working I I want to I want to address two two ideas that your your comments really triggered for me I think it's important rather than using a word like standardize
202which implies that every single person is getting the same that we look at the concept of centralizing where we are creating and you've seen in the draft a uh framework which says this is what we believe to be highquality restorative practices and then using the data that we have at hand through things like not only the two annual Panorama results but ongoing Panorama check-ins these are qualitative um like vetted uh surveys that we can collect live data regularly with our community as well as climate data from resources like youth truth and be able to look at the framework and specialize what a child or a community may need and so by having this response team that's able to do that targeted tier two and tier three directed support to address those areas of need while
203elevating other staff positions such as the student safety advisors and the teaching staff as you're describing at ccla to be able to do the level one best first practices so that there's not a single individual who's able to do it it's going to allow us to be more strategic and support our students differently and hopefully better and and when you say we referencing the data and the ways that that's going to be evaluated very specifically how are we as the board going to be able to evaluate the success we already have the practice of doing an annual report to the board which collates collates not the right word I'm tired um but actually takes the annual uh evolution of Youth truth and Panorama Compares our results this year to longitudinal information that we have been
204collecting um part of that annual presentation is um includes attendance and includes discipline findings so that you can look at some of the Hallmarks of student health not only social emotional health but climate health and then some of those factors that measure engagement like discipline and attendance we do that every spring because that allows us to include both youth truth and Panorama live within the year when our students are still here if we did that in the fall you would only get pan Panorama or only a year ago's youth truth so that is actually coming and if there is an interest we can work with Dr Morales to build in a more regular report so I I mean I think from my perspective we definitely need something more frequent than annual especially as we have
205so many new changes and structural so um very interested I assume that that will I'll be told that that's strategic planning or something like that if I talk too much about this topic um my next questions are going back to the admin um uh chart and so if there was other questions on this topic before I go into the admin chart trusty Kirby you want to jump in once Nick gets going he might get going sure mine should be pretty quick um so looking at the list I just want to confirm uh I think Dr xan's the the campus supervisor since safety is on top of everyone's M right now the campus supervisor spots are listed here were those specifically uh uh positions that didn't switch over to student safety uh the new student safety
206advisor positions the um three I believe it's three student advisors and two campus supervisors were um people who chose not to switch directly to student safety advisor um by eliminating those positions they will be replaced with student safety advisors so there will be the same amount of adults it's just that all of the positions will be student safety advisor because going back to what Stacey is talking about the student safety advisers are trained to be restorative and so they can address the tier one right okay thanks for that um next I'll just add that I am also a little concerned about the U family engagement facilitators um specifically if they're centralized their their ability to respond quickly to a situation uh when they may be needed but also I we've got a little time and
207I don't know if there's a way to look at potentially um getting some other funding or some continuing grant money that might be able to help sorry go ahead yeah let me clarify that when I meant centralized I meant in terms of how they're supervised so they can be stationed at sites okay that's fine in terms of how they're um supervised so that if necessary like right now they actually they belong and they're supervised at the sites so it's very difficult in a less if we need to move them it's very it's difficult they have to be noticed sometime think they have to get like a 10day notice and it's more difficult for us to move um the potential need for us to service another site this way we can actually move them around if
208if there's some sort of um abrupt need that's all okay thanks for clarifying that and and and to your um comment before director Med it is important for us to be able to establish those relationships and so I wanted to also clarify that they would be the idea is that they would continue to be stations at sites as much as possible yeah um and lastly uh just I know we talk touched on it during the last group that we were talking about was the it's not really clear here the percentage of this group that are considered District Personnel district office is there classified for classified sorry those are my additional questions on that's sorry okay go ahead well yes so if we could bring back up the district Aden funding chart sure I mean before
209we jump in can we get a motion to extend the meeting please um I move to extend the meeting to 11 can I amend to 11:30 oh I really hope we don't use all that but sure 11:30 second all in favor I I I yes um if we can bring the chart up and while you're bringing the uh District admin chart back up I want to recognize how uncomfortable this conversation is for the folks whose positions are on this chart you know throughout the rest of this we're not really analyzing positions in a way where it's so personally attached to an individual um and with that said I think it's important for the transparency and accountability to the community that they understand why each of the positions is vital to the operation of the district
210if we're going to be keeping them and that this conversation is not about the individual person in the seat but about justifying um you know why positions that are honestly not on campuses and not in the classroom are needed so I want to recognize how for especially for the staff here and that aren't aren't here but it's it's really obvious who they are um that it's it's hard but we have to do it and people need to understand why they're so important to their St to their kids I for one appreciate you doing it thank you very much thank you excuse and so I do want to state that the majority of our staff at the Central Services whether that's at our warehouse our maintenance and grounds our custodial our excuse me purchasing fiscal Services
211HR all of those things are the majority are in the classified unit the majority are not administrators and so I think that that's something that's that's an important thing to notate they aren't listed on here because they're part of that whole cssea group or our confidential group um but for specifically the um the classified administrators the majority are in Business Services uh business services and and we'll kind of go I guess we'll back up for a second here because there there are two um so in the superintendent's office the uh public information officer is a classified administrator in HR one of the directors is a classified administrator in specifically the classified administrator in HR is responsible for the are functions of the classified employees yes okay so one is certificated for the certificated employees one
212okay yes yeah the Ed code surrounding classified in certificated are very different okay um so for business services we are entirely classified and it's all of the operations aside from HR essentially when you're talking about business services so we are the largest division um and that is because it covers um so for example our executive director of fiscal Services um is the one really getting into the detail of the budget reporting of the requirements that happen in there works very closely with our federal program monitoring and our and our um title funding all of that there's a lot of reporting so I'm trying to remember how many reports I can't even think off the top that's reporting for both the elementary and the high school exactly yes so everything even though we combine our books
213for our state budget reporting all of our federal reports as well as any specific grants that we receive for both both districts we have to do the duplicative reporting on so that's you know it's also when we're doing projections for funding that has to be done one for district one for the elementary and one for the high school the secondary District so that's kind of the overall function there he oversees the district accountant and payroll the district accountant is um specifically um oversees all of the ASB in the district also um accounts payable accounts receivable are um facilities um use fees the things of anything that's money coming in or going out that's not related to to people as far as staff is going through through that District accountant she also supports the the executive
214director and myself so there's a there's a lot of work that happens there that's legally required um I can tell you that I for us to be able to have accurate books it's important that the level of detail is is really um deled into there and that the district accountant is also helping with the standardization of processes across the across the board and through the district so that's something that we've been moving towards over the last couple of years that without those positions things would we would require more positions based on kind of what we've been working towards implementing the executive director of Technology excuse me is um where all of our cameras our um Chromebooks are you know all of our Network all of that is overseen by that by that director for for
215these positions or talking about executive director versus director positions um C can you explain the difference in skill level and why like for the director of technology and executive director position is necessary versus a director position or a you know coordinator sure and actually we used to have an assistant superintendent of technology and information essentially when that position was eliminated we already had there was a combination because I wasn't here during when the assistant superintendent position was created that was pre me um there was I believe a combining of of departments and I have to you know defer to probably um Dr xans to provide some more information about that um one position was already an executive director and one and one was a new position that we used to contract out a lot of
216services there are a lot of things that are done inhouse now so when we talk about the executive director of technology versus the executive director of data and ass assessment or information and evaluation consider an example of of what you witnessed was the level of work that was able to be done with boundaries that would have been something that would have cost us tens of thousands of dollars and would have taken a very long time to have somebody you know for us to contract with which is what happened in previous consolidations and closures so just the Le that level of expertise is um is the difference really between an executive director and a director or the um or Contracting out yeah there's a lot of different nuances to it um there are some positions that
217it has been historically maybe that we couldn't afford an executive director so it's a director position and maybe there's actually more responsibility there than is appropriate you know that happens a lot as you as things get Consolidated um I will say that the there used to be a a director of facilities and there was a director of Maintenance and operations as those departments were collapsed and combined that became an executive director of facilities and operations so there's those combinations have been happening over the years um looking at how can we be more effective and efficient with the staff that we have not looking at because okay now we have this administrative position that's open let's just refill it it's is that the right position to refill those are the things that we've been consistently actually
218trying to look at and bring forward over the last couple of years um project man so as we go through the restricted funding here um CNS so Child Nutrition services that is its own fund it used to be a program that had a large contribution from the general fund it now is completely self-supporting and actually is you know it it's amazing what we're able to do there right now um again director of fac executive director facilities maintenance and operations those are all restricted funds two different types of funding um the bond funds which is specifically usually tied to facilities versus the uh restricted routine maintenance funds which are tied to specifically the maintenance and operation side of things and we are required to spend 3% of our overall Budget on the maintenance operations and Facilities
219the majority of which we spend on Staffing between our maintenance technicians a portion of custodial and our and and our administrative staff project manager of facilities that was a position that used to be contracted out um that's specific to the bond um and for these restricted funds similar question when we're talking about certificate a lot of them were tied to Grant applications or things actually required the position in this case are these restricted funds order do we focus on the positions that are up and like if we want to discuss these admin level ones like let's bring them back at a future point when they're agendas and let's focus on the ones that were that are on the agenda today to focus please right because I I I don't see I I could see how
220maybe this might lead to proposing something new for the future but but I think right now we should focus on what's on the agenda and the topic so the agenda and the topic includes reductions and force for classified staff and I think the public has has a right to understand why we're not reducing our force with certain administrative positions and I I think it's very gerting to the conversation because any one position that's not on the list could be multiple positions that are on the list and we need to know responsibly that this list is where we want it to be so I will share that in um so when we're talking about management to tie that back into here we do have management position from our support operations Department that are included in the
221resolution right and that's and that is exactly my my reason for this question is because we need to understand the efficacy and you can't just look at what's being cut without understanding what's being kept and a broader question similar to what I asked in the certificated is overall the district office not just the admin management but the the district office classified services that are provided out what are the cuts that are happening on the district office program side and how is that going to impact the services to our school sites sure so I can speak to my department and then I'll I'll share with the others um so we have a reduction in proposed in our information and devaluation team and management um and also in our maintenance team in a manage ment we have
222in the classified support staff a budget technician we have three one of the FTE overall the majority of it is restricted and the Gen and then there are two that are um unrestricted and so it would be eliminating or combining position you know the unrestricted and the restricted to be two positions um see here I'm trying to now off the top of my head remember what they yes one payroll technician knowing that we are reducing staff it makes sense to that we would then need to reduce payroll we'll say that we are already um very understaffed in relation to the um processing of payments and that that's why we aren't recommending a recommend a reduction in accounts payable or receivables so on that side um maintenance and grounds yes there's a proposal for reduction based
223on sites that will depend on number of sites that are actually that that actually aren't used or the level of use because really that's not related to Ada that's related to square footage and um site needs you know related to what are we maintaining so that's something that depending on what that looks like that could be something that needs that we would recommend adjusting again those are restricted funds but it's about right sizing overall through the district and when we have restricted funds that are freed up from staff that goes back into facilities and and upkeep and what we can put put into there um yes there are SE thank you there are senior secretaries so support positions that are being combined um or or reduced um so yes they it it's it's across the
224board what we do is we feed students we make sure that the the supplies are in the classrooms that the furnit you know things are cleaned that you know our bills are paid that our reporting is done appropriately that we actually receive funding and that we pay funds that's really the operations anything that happens in a district at a school site anywhere is touched through our department so and with the remaining positions you'll be able to do all of that effectively the level of responsiveness as far as timeliness may be impacted by some of that that's why our intention is to make sure that we are creating standardized systems to be able to serve more efficiently for our sites and our families that's what we've been working on the last couple of years so we
225do feel that we will be able to do that there will be again it may not be as timely as it has been thank you um in relation to Human Resources we currently have six human resource technicians 6 HR techs and I'm counting one two three wait yes six um and we're reducing by two so we'll have four HR teexs um to be responsible for the hiring and um everything within the district um that number should be doable just because again with a reduction in school sites and a reduction in employees there needs to be also a reduction in human resource tax no we don't have any proposed this year uh last year we cut one of our we had four supervisorial uh positions and one of the four was reduced uh we had four
226uh family engagement facilitators one of which was reduced and a bil secretary and there is no way we could cut any deeper and still provide the service that's necessary I I don't think that there are any ined services in classified they have very few classified employees but oh you were Lo one I did forget to mention that we have some agencies that are not being filled I haven't got a lot of sleep I'm losing I'm losing one and I'm gonna have to restructure another position um to make up for the work for that one yes and we we're moving a a we relocated a an administrative assistant or administrative secretary out of business services into the superintendent Department that will actually provide administrative support to all of the Departments that don't have that dedicated support
227or dedicated support so it's a way to restructure and be more effective and efficient um and in uh special services um we're eliminating four typus clerk four positions but there's a particular reason for that um essentially the uh job description has been outpaced by the demands and uh skills needed for the job which is com manage of management of our computerized IEP system um so the intent is to to um create three new job positions at a uh higher paid level that accurately matches what the job is now and and not so much this archaic job description we do have a stack of public comments we'd like to get to is there anything else the board would like to ask before we get to public comments yeah to um the data management analyst position I
228think we've received a lot of uh um information indicating that this position does very unique specific stuff um I'm concerned about maybe some of those duties or abilities maybe being able to Lost what's like the plan to make sure that none of that is lost or if that's factual thank you and again that's where we have staff that other staff any of these positions that are going away that are proposed for a preliminary layoff it means that the work is absorbed somewhere else the work doesn't go away and so yes we do have the ability to absorb some of that there are things that were required of that position that in with changes in database management are no longer part of what is needed from that position and again it is going to be an
229increased workload on on the remaining staff I'm like I understand having another person but I but I'm like are they people that know how to do that specific work that's my concern we do not have concerns about being able to make sure that that work is done with the existing staff the second question is around site-based therapists could you maybe just elaborate on why those are on here what that means what's the plan um one of the and and Vicky can kick me under the table if I'm saying this incorrect ly but one of the things that we had to be able to plan for with this uh recommendation is any potential scenario that the board might reach as a conclusion and without knowing the number of schools that might need to be closed there
230may have needed to be an adjustment in the number of school-based therapists our goal is not to reduce the number of school-based therapists um it is to continue to be able to write size because as we know this position will begin to create its own funding offset so um our intent was as was shared to be able to over notice to give us the capacity to be able to respond to whatever potential decision would be made and to be able to um address that by either pulling it back or right ing as we go forward and if I could add to that that has to do also with creating that base and what is added on potentially through either the C cbhi additional funding lcap or other sources so again part of that identification of
231Base versus additional services and just to clarify so again these are notices um but with the final plan like for the May 15th deadline it would come back to us for like an actual vote on the final plan thank you any positions that are actually eliminated would would has have to come back ones that are called back don't necessarily come back to the board before we get to public comment Stacey can I just get a clarification real quick um you had mentioned that the we would not be losing adults on campus by eliminating the student advisers and replac them with student safety advisors because they're restorative um so so the goal is that uh because we have um student safety advisors at all of our secondaries and uh we are talking about bringing the student
232safety advisor position all the way down through the elementaries as well so being able to um kind of fill some of those gaps through the um creation and sustenance of the student saf adviser who is more directly targeting the tier one system of support and that allows us to maintain the level of student contact student service Student Connection even though we're using the restorative Specialists as a more targeted tier 2 and tier three purpose so I guess what I'm missing is the student advisers that did not choose to go to the student safety role they were also trying to restorative they have restorative training those student advisers so we're not necessarily saying we don't need those positions because we're going to take restorative positions from student safety advisers um when you compare the job descriptions
233many of the student advisors did take advantage of the restorative training but when you take a look at their essential duties um facilitating restorative interventions is not one that is specifically although many of them do but uh there is a qualitative difference between the student advisors the campus supervisors and the student safety advisors in terms of the expectation of Duties which is why we have those three different our goal is to be able to maximize because in addition to the position not doing everything that the student safety advisers have done historically speaking the campus supervisor position has been incredibly difficult to fill due to the fact that it is a very inry level position and so rather than um you know saying well we really hope that somebody applies for the job let's write the
234job that we would really like to see all of the people who are interacting with our students what those essential duties what those skills are and let's Elevate everybody to that higher standard thank you you can I follow up on that just um I think I heard you say earlier that with the campus supervisor and student advisors that you guys would potentially be maybe opening up more student safety advisor positions and so that being the case I think um I I I think it would be good if maybe we tried to negotiate something with csca so that these individuals that have worked a long time with us that maybe they don't lose their senority not having to apply for a new job so if if there's a way to potentially do that um negotiate with
235that I think that'd be good yeah that is something that if we were to do something like that it would need to be negotiated with CSA okay thank you guys very much for your presentation board thank you for your questions we will now open up to public comment on this agenda item F6 and first up we have Angela jig leaza Ken Roberts and Diane Gunderson so it's I should have probably spoke in F5 for some of this but it is also F6 um I I was actually really happy with what you were saying with F5 um and and asking great questions but it didn't happen um I was really happy that the um president MCN would say last few board meetings skip the niceties so I'm skipping the niceties because I'm kind of pissed um
236I'm going to start with the insensitivities of January you made February 3rd through 7th counselor's week but now you're cutting 23.5 counselors and three psychologist five therapists one nurse 20 restorative um Specialists all that we need we know what's happened in this past week we've we've had moments of Silence but I don't think that the people that are giving you these positions to cut really care about what our children need um then no niceties how about the irresponsibility of February is honoring CTE yeah we're cutting CTE positions the absurdity that today on the agenda was to celebrate Fine Arts but they want to cut 10 oh you actually did put 10.8 teachers on Fine Arts to be Rift the audacity of having $30 million in Rifts across this to agenda items within the walls of
237our schools yet three positions that are administrators at the district office are being cut and now hearing that we're going to redo a few extra in the district to get them more um I really would like you to get another list and it's I guess it's too late for F5 but get another list for F6 um and if you can't cut all of these positions at the district office for administration have them take a pay cut because they are not doing the jobs that the teachers and the staff in the schools at the schools with the children we have a thing that says Empower Embrace Embrace engage we need to educate Ken Roberts hello I'm Ken Roberts control position 3653 data management analyst 1.0 FTE my entire 21 year career at Santa Rosa city schools
238reduced to a single line item just to be rubber Stamped Out of existence before that happens I want you to know what I do I can speak to what services will be reduced to the sites with the reduction to classified supervisorial positions in information and evaluation Department I have 20 years in the department and I've been on every interview panel and I know what capabilities are going to be left in the department ensuring that systems that interact with our student information system are functioning as intended there are a multitude of systems that through a variety of means both push and pull data from the student system these include parent Square destiny which is our library inventory system all the apps rostered through class link there really are too many to count this position maintains those
239connections these systems aren't reduced by the decline of enrollment or by the closing of schools I also manage all the data across the four Information Systems used historically in the district I have been around long enough to have used all of them I was integral in converting from each of those into the new ones that history resides in the person not in the position this position also generates data sets for Grants data sharing agreements public data requests and requests made internally from the board sites teachers and staff my report generation work includes filling the reporting gaps in the student information system cards student locators dnf reports by subgroup a graduation tracker for counselors has been created not only filling gaps but also designing Alternatives that better fit our district custom Solutions like the treny letters
240I created a report that site athletic coordinators check for daily athletic eligibility a report that tabulates a teachers pupil average overage for the month so VPS don't have to thank you your time is up good evening my name is Diane Gunderson I have been an elementary teacher in this district for 26 years I am currently an ele eel specialist supporting beella Brook Hill and steel Lane I have also taught at Burbank Lincoln and ccla when you think about safe schools if you go to a school where the majority of students feel safe what you're seeing are students who are showing up and they are being seen they feel they belong and they feel connected another way to say that is that students are showing up and they feel embraced engaged and empowered and if you
241look around that school what you'll see is every single staff member having connections with students on various levels in very positive and safe ways if you look at the list that you've got in front of you all of those positions are those staff people I do not have time to go through every single job description and explain to you how all of those positions Embrace engage and Empower our students so I'm going to talk quickly about our family engagement facilitators because I have the privilege of working closely with them daily I can't even list all the things they do for parents for staff but I got to talk about the students I am currently administering the lpac test at the high school level I miss my elementary kids but one example you need to go
242to elsc Allen you need to shut your mouth you need to go into the newcomer Center and you need to observe and you need to listen to the magic that is happening there and that's just one teeny example of what's going on to quote Miss August at the sites there is no way we can cut any deeper and still provide the services we do lastly 20 I don't have time 26 years different people same problems save dysfunction what is the wisdom of taking advice Michael Stanford castina T and Doris yarte Michael you're up thank you truste b d I'm Mike Stanford head custodian rank Valley Middle School and co-lead negotiator for Teamsters Local 665 here at s the city schools four of my members are on this riff list tonight however I have been told
243by two of them that they are on this list even though their schools are not closing I have one member at a high school who was informed on Monday by our manager that he is on the list even though his high school is not closing another member whose school is losing its Elementary program but gaining another program and has 13 years of seniority has his number on this list despite having way more seniority than the head custodian whose program is moving to that site while another member whose School is closing permanently with no plan to keep that site open has not been notified that he may be laid off Ed code dictates how the layoff process will work and that is by seniority we have at the bargaining table been very vocal about getting rid
244of favoritism here at Santa Rosa city schools if we Teamsters had to follow Ed code the district needs to follow Ed code the six people in front of you need to follow Ed code and the people below them but above me need to follow Ed code like Eric Odin and Rafael sria Lisa I find this favoritism to be a bad faith move by the district and those who created the list should be punished accordingly thank you to write the wrong with the district's Financial deficit furling or utilizing the workshare program for District staff members is a solution worth considering it's essential to explore Alternatives instead of constantly cutting services for our children how can you implement special programs with our schools without the dedicated staff who will help execute them you increase the student populations
245in schools by consolidating but at the same time are cutting the those who directly support our children School staff members help guide our kids academic Journeys provide safety mentorship and advocate for our s for their success our kids can't scream loud enough for you stabbings drug overdoses dropping out in public speaking we cannot afford to take away any of the support they need our family engagement facilitator is crucial in keeping our school Community United on a daily basis who will help our non-english-speaking amilies during this consolidation process if she's gone families will be left to struggle leading to frustration anxiety and anger yard duties counselors and restorative response Specialists make sure our kids are not only safe but learn how to interact and handle situations with when they do arise our restor our restorative response
246specialist makes the kids feel welcome and safe with the bright personality that is so very special she knows each and every every one of our students in their needs she helps them learn how to become a better person and gives students a chance to feel connected with an adult and a less intimidating way who will be there when our kids need them the most our School nurses who are already stretched thin provide crucial medical and me mental health care to students I'm a nurse not a school nurse but they do mean something school staff members provide a safe and supportive environment for our children and guide them to become responsible citizens and in an unpredictable world let's not take that away thank you thank you ES El [Music] temp good evening members of the board
247and superintendent Dr Morales I'm a family engagement facilitator for multilingual Services I represent a team of dedicated facilitators who serve as advocates for families especially those who face language barriers or systemic inequities we all recognize that the difficult financial decisions that must be made but it is deeply concerning to learn that 21 of our 35 positions are slated for illumination next year this is not a financial issue it is a matter of equity and social justice for our families and students we are the bridge of communication between school and families the first point of contact for families ensuring that every student regardless of their background has access to the resources and support they need to succeed as a district transitions to closing several schools in a 7 through 12 High School model it is more
248critical than ever to ensure that our families remain engaged in this process however eliminating more than half of our positions undermines this effort and exacerbates the inequities our families already face I urge you to reconsider these Cuts family engagement facilit ators are a vital part of the support system that keeps our schools strong and we need your support to ensure that we can continue to serve our community effectively thank you for your time next up please Jessica Alcazar Elizabeth Angelus Hernandez and Yoni Hercules good evening my name is Jessica alkazar and I am a family engagement facilitator at Bella I had written a whole speech but I think everyone who spoke here tonight has made great points that I was already going to make and want to talk about some of the stuff that you
249guys discussed tonight one being that the family engagement facilitators are being reduced according to our El families let me be clear that I serve all of my families at my school as do my colleagues we do so much and we work really diligently to assess the needs that each family has and provide resources not just Community but also academically that are the thing that I wanted to remind you guys is that we are here to serve students and families and without them none of us would be here and I think it is such a diservice for us to not acknowledge that and to have staff members say that it is crucial to keep admin because they're going to be underst staffed but yeah we're asking all of these other areas to be underst staffed next
250year when those needs are not going any lower that is what I wanted to say thank you for your time H School fa for for time is up uh good evening that was Lis Beth aneles Hernandez she's a mom of two boys who are attending LC and Piner uh in 9th and 11th grades she's administrative secretary in the facilities Department eth year in the district she previously worked at steel Lane as a yard Duty um she also was previously a family engagement facilitator she had the pleasure of doing that which filled her with satisfaction knowing that she could help and provide support to families no matter where they came from their color their skin or their language this was the most difficult position in her journey and the most Pleasant one because it was during
251the pandemic and we could not have contact with the families but I still did it I broke the rules for my families to help them and I have no regrets during that stage I realized that our families needed so much support to understand the relationship between teachers principls and School staff being a fef helped me to expand my skills to be able to help these families who felt isolated excluded or frowned upon I can assure you that my colleagues do this job not for the salary but for the satisfaction of helping families and making our families and students feel welcome in the schools as a family facilitator we play an essential role in the schools like other classif employees we translate for parent conferences and back to school nights organize educational events plan fund events
252for families in addition we administer the state tests such as elpac and encourage our families to attend the elac and deac meetings I'm aware our district has to make budget cuts but my point here is that we have to think about our families and the connection how we make and support and provide the right tools for these families that they will need with the changes yni y still here uh Yanni uh was the my parent I was supporting earlier Spanish speaking parent I translated her comments and I promised her I would read her comment with your Indulgence uh hello my name is Yoni ures and I have three daughters who attend steelan elementary school I'm also a member of elac I'm sad because our school is closing at the same time they are cutting uh
253Maria uh staff knowing that our secretary Maria Luna who we adore might be moved to another location is unfair and is very sad that teachers may lose their jobs I hope you will take into account the parents opinions and will make the best possible decisions for the students thank you next up is Sheila wolski Ashley love lace and Damon Cordo hi good evening my name is Sheila and I have children in srcs Elementary and high schools these comments relate to the proposal to eliminate the school nurse position uh over four years ago Amanda Aaron left her supervising nurse position at Kaiser in transition to be a school nurse taking a significant pay cut in order to make a difference in the health outcomes of our children Amanda works at Four elementary and middle schools throughout
254the week our family noticed an immediate difference when Amanda became their school nurse this job isn't about handing out Band-Aids Amanda makes sure to provide medical training for staff on AED machines epipens and Naran Amanda provides care and training for Med medically fragile students which includes those with chronic conditions such as diabetes and Asthma my children Never Had State mandated hearing and vision screening until Amanda implemented them regularly andc consistently because of Amanda's work children with previously undiagnosed Vision issues have eyeglasses Amanda is also responsible for contacting families and their doctors for students with conditions such as asthma seizure disorder and food allergies this ensures that sufficient and effective medication is on hand at each School site and staff are trained on dispensing this medication Amanda's case load is 1,650 students while the recommended case
255load is one nurse per 750 students she sees every student at least once during the school year and some much more often she offers Mental Health Services to many of her students as well as provides all medical 504s and assesses any student at school sites with IEPs this number is in the hundreds aside from Amanda's professional skills they her are her soft skills I know I'm running out of time but my kids go home less because she's there I hope you'll keep that position thank you good evening my name is Ashley LEL and I'm a teacher at Hidden Valley and um I'm just here to talk to you about the positions that you have on the list in front of you every single person on that list plays a role in each of our schools
256I depend on those positions to communicate with our families because our families are the expert in their children I can't do my job unless I know that that child has eaten breakfast if they've had a good night's rest if there's been an emergency in their family how to address them in the morning and make sure that they have what they need we can address students learning unless they feel safe cared for and that we actually have a genuine care for them if I don't know what's going on in their home life I can't address anything at school our family engagement facilitators are often the first people our families meet and who walk them through the process of coming into our district if we cut that position or if we even reduce them it's not going
257to give our families the same access as it would for our english- speaking families even our multilingual families already don't have enough access if somebody's not on campus it's going to prevent them from being able to access additional Community Resources that position refers to our community agencies and helps connect families to other um other places as well in addition our restorative Specialists are also preventative Services not reactionary Services a lot of our students care about the people who care about them our restorative Specialists serve as a preventative service so that they have a person on campus they trust and can go to at any time please consider that the positions that you have in front of you are not just a number on a list but they are people who are students know care about
258them and need to see daily thank you Damons Cordo Tammy aonso and Linda zaga zabala thank [Music] you I'm a I am a mother of multilingual students I wish that each of you knew more about the needs of our students not only in terms of academics but also emotionally many of these students come to school with severe trauma and unfortunately tonight you are cing position that direct support our students where is equity here if we are transparent the certifi and classify position that we have in this District are are counted and if you cut this position who will be supporting our students and family at the school sites above all I am concerned about who will be supporting the student who don't speak English I am concerned about events like the one that recently happened
259to Elsie Island we communicating with our families in our language is very important especially in tragic events like this please allow me to also speak in favor of the music program at Maria Kio the work that the teachers have done in this area in ringcom Valley has been important in this community I wish that the district will invest more in these programs music has the power to unite cultures just like the Mariachi did and Maria Kio please consider this we don't want to end up regret regretting losing teacher like Mr Booker thank you tamy you still here hi I'm Tammy aonso I am the Union steward for ca75 I'm asking that you pull the typus clerk four positions off of this list and have us come back to the table and negotiate the new job
260description that is desired these employees have worked and if we're going to change the job descript or if we're going to lay them off only to create a new job description they should have the opportunity to um have us represent them and there's no reason to lay them off let's create the job description together and come back and do it via the union all right thank you Linda good evening my name is Linda zabala I am your student information system coordinator and I work in the information and evaluation Department with Ken Roberts who is your data management um analysist position that's on your list to be cut I'm here to um urge you not to cut the position he works at the back end nobody knows really what he does because he's he's not you
261don't see him he's behind the scenes however when I came to this department seven years ago we had um I I'm sorry nervous I did not plan to talk but I feel that it's very important because sometimes we don't know we are we only know what is being told to us so I'm urging you to listen to what I have to say and also in the future to please go out and talk to your classified employees to your staff to your everybody because right now you are taking a word of people okay so my thing is the program anal um Miss August stated that somebody else can do his position the only person that can do that position that is in our department currently is the director because the program analysis person it was just
262hired about three months ago with no knowledge of being a programmer if we cut Ken's position we will and you know as a director that directors can they average anywhere from three to five years being in a position and then they move on so if we cut Ken Roberts we are losing not only the histor historical but also being able to pull all these reports in the past years for 21 years that he's been in this department he was the person that was providing all your um reports that the board was requesting he has pulled the overage reports for teachers if they have your time is up that is all that we have for public comment on this action item and it comes back to the board for any discussion or to entertain a motion
263just to be extra clear these are all preliminary right and so we you guys will be planning you'll be taking a look at everything getting input from others before making the Final Cuts like I it sucks like all of this sucks bad right um but these are preliminary notices so I just want to be super clear about that because I I want to have faith that we can reimagine things and get get us to a place where it works and I understand that to do that we have to keep taking risks um and the money sucks so just had to say those things out loud these are still preliminary layoffs notices and we're trying to get people in the right spots and everything sucks C so SAR I preliminary notices are something that we need
264to not return to again as a way of managing this so we need make sure we're structurally bringing back positions that are attached to sustainable funding um the is going to be traumatic for people that even keep their jobs and we're going to be putting people's families and home life into a place of uncertainty and so I want to make sure that as we bring staff back we make sure that we're doing it in a way where we are not setting ourselves up to have to do it again and we're not using large amounts of onetime funds or things like that in order to delay into the future another Reckoning like this so for me I there are dozens of positions here that I want to say that one and that one and that one
265let's not do it because I see the importance of it and I I think in there's no process to where we could do that preemptively because I know that over the next two and a half months you're going to have to go through each of the the needs of each of the sites you're going to need to get these Empower committees together to um figure out what 712 is going to look like and if we were to make that predetermination now it would deny the opportunity for the parents and the staff and the teachers that are going to be on those committees to actually say what's needed um and what I'm hearing and what I know very clearly is what's needed is that students need to have someone who they can trust that they can
266be connected to that they can go to in any given situation and I've heard that attached to many very excellent staff in our district in positions from restorative to counselors to even individual teachers and how we make sure that that is a resource that's on every campus through positions but also through the people that are in those positions and respecting them and bringing them back if we are able I think is going to be really important um again I as you bring folks back we have to look at our priorities and I think one of our priorities needs to be continuing to lean into partnering and not just partnering but enabling other agencies and organizations to provide their services directly on our campuses and I know the wellness centers and some of the other things
267that are happening are designed to do that but the fact that we haven't been doing it up till now is let that fact that we haven't been doing it more robustly up until now is a concern because we're asking people to take things on faith when the faith doesn't exist because of a history of not following through on things like that so you know our street Outreach team are funded through special tax funds that the community passed and are specifically for schools and truy uh so we need to work with the city of Santa Rosa on how that incorporates and supports that type of Outreach because those those Street Outreach folks are able to actually go and address treny issues um you know Behavioral Health at the county and all the measure o funds that
268the community has passed those things should be able to come in and help support some of these these things and if we don't we have to make that a full throated we're open and engaging with those with those folks in order to make this work um so I just I don't want to go through and pick individual positions because I think the quality of a lot of the things that we've heard from the public has a lot to also do with the individuals and I you know when you bring them back let's make sure it's sustainable and we're not doing this again next year so again it's back to the board if there is a motion I'll move resolution 25-44 and wait for the reading of the text second request an amendment to have the
269data management analysts the family engagement facilitators and the restorative Specialists uh separated pulled out from this vote I don't believe we can pull that in Open Session Omar what was that you cannot pull that in Open Session no yeah I could amend the motion to have those pulled from this to vote separately yeah you could amend the you can amend it somebody has to accept the amendment then a separate motion could be made just for those positions similar to the comments I just made I don't I'm not prepared to say any one position type is in need of not being noticed because I would say the same thing about the nurses and the counselors and I could go through here and pull every position type at this point so at this point I would not
270pull any specific positions from the motion then then I'll I'll have to vote no on on the whole thing then okay we have a motion in a second amendment failed Melanie roll call vote please trusty Casten hi truste Kirby I trusty Medina no trusty Jenkins hi trust clerk de theori hi all right next up F7 discussion on local control and accountability plan the lcap for a m year report e I'm going to go ahead and get started while my um the team gets settled in um I hope to be able to uh cheer cheer up um cheer the board up a little thank you very much uh superintendent Dr Morales clerk delator members of the board student staff community of CA rosa city schools we have been through a lot over the last seven months
271like I said I hope to lift our hearts a little bit and cheer us up um with a little bit of a story of resilience here coming out of the pandemic when I started July 1st 2022 actually a lot of people don't know we didn't have a CBO we didn't have an assistant superintendent of Educational Services um and by all accounts we were one of the lowest performing districts in the state of California um what you're going to hear tonight is um a story of resilience and um a story of how we've begun to turn that around and I'm really excited to share that with uh what's left of the team here and some of the people here um you know like um I I really appreciated um the board um being very honest um
272some of the people here um have had their jobs eliminated tonight so um over the last several years I don't know if are we ready good Santa Rosa city schools has been on a steady upward trajectory demonstrating measurable and consistent gains and student outcomes this project this progress is a result of intentional equity-driven efforts led by the Equitable Educational Services Division in collaboration with our dedicated Educators the teachers and the the classroom of course School leaders and Community Partners through what I call our re-engage re-empower and re-embrace approach we have not only improved key performance indicators we have reshaped how we serve students strengthen instruction and support staff in a word we are not doing the same old thing tonight we share these successes with you not just in numbers but in Impact we are
273co-presenting with Business Services because this is um the new way that the state accountability system has us share this out so it's part fiscal and part um student outcomes through this presentation you're going to see the faces of the dedicated individuals from central office staff that have worked tirelessly to drive these improvements one final item and this is important to the educational services division while we recognize that the value of the California school dashboard and the state accountability system is an important tool for measuring progress identifying areas of need and ensuring Equity across our schools these metrics provide us with a broad data driven perspective on student achievement and school performance but that said we also know that true educational impact goes beyond standardized measures that's why we remain steadfast in our commitment to local
274measures authentic assessment and Street data the real on the ground insights that we believe have gotten us actually this far not just to the state account accountability systems but how we've gotten to re-engage with our students and get to know them that allow us to understand our students and individuals tailor instruction to their needs and Foster deeper learning experiences next slide two the California dashboard serves as a critical tool for monitoring school and District performance it helps us understand how our students are progressing and where additional support is needed the dashboard considers both growth and proficiency to determine performance levels allowing us to track improvements over time this midyear update provides a snapshot of our progress and informs our strategic planning efforts moving forward three so why is the California dashboard important the dashboard is
275often referred to as a report card for our schools and District it plays a vital role in establishing common standards identifying student groups and need of extra support and guiding our annual budget and planning processes it focuses on eight State priority areas ensuring that we remain accountable for student achievement School climate and equity-driven initiatives so it draws actually from the lcap and actually um they're they're bonded slide four five or sorry the California uh School dashboard evaluates performance across six State indicators and five local indicators the state measures include academic perform performance in English language arts and math English learner progress chronic absenteeism graduation rates suspension rates and college career Readiness the local indicators focus on basic School conditions implementation of academic standards School climate family engagement and course access our performance levels are determined
276by both current and prior year data allowing us to track Trends and areas for improvement I think it's important to mention here that this these measures have evolved over time this has been a process that's that's lasted probably about a decade and so some of these indicators have um are relatively new I'm going to go over that in a second here slide five new and different for 2024 there are a few key changes to the dashboard first the College and Career indicator color performance levels have returned providing a clearer picture of student preparedness for postsecondary Success additionally while science is included in the dashboard no color performance levels are assigned this year due to the need for two years of data a new student demographic group long-term English Learners has been added giving us better
277insight into the subgroups progress finally all local educational agencies leas or districts are now required to link their lcap to the dashboard reinforcing the connection between strategic planning and student outcomes um while we are um 45.8 points below standard we are making progress because we have gone up eight points from last year you will also notice that the state is 13.2 below standard but I would like to give you the growth Trends over the past three years so in 2022 nine groups were in the red category 2023 four groups were in the red category I'd like you to notice and you could celebrate there are no groups in the red category so I'm going to point out a few um all student groups experienced an improvement every group increased at least five points most notably
278American Indian increased by 28 points African-American students increased by 19.4 points Pacific Islanders 15.8 points students with disabilities 12 12.6 points and our social economic disadvantage and Foster Youth and homeless by eight or more points our Hispanic El and our long te our long-term El's were at least five points you'll see that our Asian Philipino and white students are meeting or exceeding State expectations so our goal is to continue to focus on closing the achievement gaps and supporting all of our students we have steady Improvement that we're seeing and it's a testament to our teachers and our students good evening uh members of the board community and staff um saman Martinez director of educational services and I'm going to speak about mathematics I've had the pleasure of overseeing and supporting and partnering with teachers across
279the district in the area of mathematics for the last three years and we're seeing huge results uh closing gaps across the board in mathematics uh is a testament to the hard work of teachers uh what you see there is um we've had 13.5 Point increase on the dashboard in the area mathematics over one year and N A 19point increase over two years we've also seen increases increases across all student groups in mathematics um including a 13.5 Point increase for African-American students a 3.8 increase for English Learners a 15.4 point increase for homeless students a 12.2 Point increase for low social economic students a 10.8 Point increase for Hispanic students a 19.9 point increase for Asian students and a 20.7 point increase for white students all secondary schools and and I'll repeat that all secondary schools
280have seen an increase on the dashboard um and that's including a 21.2 increase for ALC Allen High School uh 54.3 increase for Montgomery High School a 57.8 point increase for Piner high school and so the work is paying off we're seeing we're moving the dial in mathematics we are seeing um that Improvement and there is a lot more work to be done but we built some really strong relationship with teachers um and staff and uh and there you if you could see the practices and the changes uh you you would be impressed and we're all so really um dialing in and really trying to support um students in developing a positive identity in mathematics had been collecting data around that and really trying to support that growth uh moving forward that's a result of our
281math redesign we call it complete math redesign thank you sell for your countless hours working in staff development in mathematics and and your dedication to this area for our district I'm going to talk about um the student growth models and uh what you see in front of you is a chart that shows us how our district is compared to comparable districts and so what the growth model is um based on is it's the growth that shows us how much our student scores Grew From one grade level to the next growth data also shows our districts and schools whether one group of students um had growth that was higher than similar to or lower than the growth of another group because consecutive years of results are necessary to calculate growth scores they are calculated for grades
2824 through eight grades three and 11 do not have growth scores because there isn't a consecutive grade to measure those um against um the way the growth model is calculated is once a typical test score is determined then that difference between the students typical test score and their actual test score is compared and uh great the growth scores um were just recently released and so we can now make a comparison over several school years so this chart that is here shows us that compared to comparable districts our district is uh 11 points below what is considered typical growth for mathematics and 19 points below what would be considered typical growth for English language arts and we will now move to our English language the English learner progress indicator or as we know it ELP provides
283us valuable insight into how our multilingual Learners are advancing towards English language proficiency using the English language proficiency assessments for California also known as elpac this indicator now incorporates data for students that are long-term English Learners and also result from the summit of alternative elpac in 2024 39.7% of our multilingual Learners made progress towards proficiency which was a decline of 3.6 our state also saw a de a decrease of 3% from the previous year data from the last four years reveals that the average of 35% of our students are maintaining their current elpac performance score from the previous year the decline in multilinear multi multi thank you learner progress suggests a need for focused strategies to support our students work has begun on the implementation of targeted supports such as differentiated instruction through best first
284instruction and professional development for our staff we are addressing this decline through rethinking the current program course offerings for designated English language development ensuring both designated and integrated English language development is taking place daily writing specific collaborative curriculum design units targeting designated ELD supports by El specialists at sites a thorough review of the number of students at the secondary secondary level who are not enrolled in a required EL course through the scheduling process a systematic focus on family engagement analyzing the supports for duly identified students and how to offer support within a six period schedule and targeted conversations at each of our school sites through the language acceleration Review Committee which aims to intentionally meet periodically to discuss the needs of multilingual Learners this work is in motion to address the needs of multilingual Learners
285within and across our system I'm very excited to share about our graduation uh growth um and I'm Dr Lucena Perez executive director for secondary so our overall increase was 3.8% uh meaning that 86.5% of our students graduated we have no student groups in red or in Orange that's amazing progress for our district we have um five student groups that have demonstrated an increase of 10% or more including our foster youth with a whopping 23.5% increase African-American students students increased by 14.6% with a 90% graduation rate our El students increased their graduation rate by 12.3 our homeless students increase their graduation rate by 15% and the efforts of our staff and students have led to an LEL increase of 10 % towards graduation rate groups that showed an increase between five and 9% include our Hispanic
286group our students with disabilities and all socioeconomically uh impacted students five of our six high schools experienced an increase in graduation rates pioner is in the blue with a 90% that's an increase of 6.4 Ridgeway is in the blue at 90.5 with an increase of 7.8 Maria CIO in the green with Over N with 92.7 Santa Rosa high in the green with 89.1 and LC Allen in the yellow 76.1 with an increase of 9.2 those are the schools that had an an increase the contributing factors to this increase in graduation rate include at the classroom level thank you teachers an increased focus on tier one to prevent FS Ridgeway High Schools continued support for continuation high school students because having a continuation high school with a graduation rate of 90.5 is impressive the grace program
287at pioner high school is a strong contributor to the increase in graduation rate there our credit recovery options such as cyber High summer school and night school are also contributors to this increasing graduation rate so that those are a lot of great things to celebrate um in our secondary program and across our district it's marks our highest a through G completion rate and our highest graduation rate ever so interestingly enough uh the next slide is the place where you actually don't want to see increases because this is the area of the dashboard that is looking at Chronic absenteeism our goal is to have that always be a decrease because we want fewer students who fall into the category of chronic absenteeism and we have seen a significant success uh between the year 2023 and the
288year 2024 we had a 99.4% decrease in the number of students who qualify under chronic absenteeism it is important to acknowledge that uh this does not measure students from TK to 12 because when students are younger than 6 years old there are no compulsory education laws and because you don't have the sequential years the uh chronic absenteeism looks at uh students up to grade eight so this is not a snapshot of chronic absenteeism across our entire District this specifically looks at the from basically from first grade to eight it's also important to recognize that in uh the 2023 dashboard we had two subgroups that were in the red and this year we have none and that is a huge celebration we also last year had five groups in the orange and we are down to
289four um all of our subgroups moved from one color band to the uh I'm sorry uh five different subgroups uh between 2023 and 2024 moved across from one color band to the other some of the other groups uh did stay the same but this is the continued movement that we want to see the direction toward success moving to the next slide this is a place where again we are wanting to find a decrease we want to be able to see fewer of our students that are suspended at least one day within a school year and we did see an improvement we decreased 1.8% from the 2023 school year so we are continuing to make the downward Trends uh during the 2023 uh school year we had nine different subgroups in the red meaning that we
290had a disproportionality of nine different subgroups and in the 2024 school year we improved eight of those nine and uh this year we only have one only two subgroups stayed in the same grade band from 20 I'm sorry the the same color band from the 2020 to 2024 um all other subgroups improved right now I'm ready good evening my name is Debbie Cardoza I'm the director of college of CER Readiness it's good to be here this evening uh the College and Career Readiness indicator represents the percentage of high school gradu grates who are prepared for college or a career the indicator is very complex and incorporates a variety of metrics to assess Readiness students must meet specific combinations of the measures indicating their Readiness for postsecondary Success from performance on standardized tests such as Smarter
291Balance assessments also known as esac in English language arts and math completion of advanced placement AP or International Balor IB exams with qualifying scores transition classroom and work-based learning experiences for students on an IEP who earn a special education certificate of completion to Career Technical education pathway completion with a c minus or above partnered with completion of dual enrollment course uh credit with a c minus or better or a qualifying score on the math or English sback if you click on the links in the slide it'll show a more in-depth explanation of the metrics and combinations for what it means to be prepared our College Inc Readiness score has improved by 2% uh we can contribute this uh we believe to the a through G Readiness scores as well as our SBC scores in math
292in particular so we're excited about that um it is important to note that this indicator as uh Dr Castro alluded to has evolved since it first came out uh which can be challenging to measure progress comparatively and is heavily College focused um there are potential new uh metrics in work-based learning that may become available such as internship student Le Enterprises and things of that nature but it is currently right now that's one of the like challenges with this metric is it's our indicator it's very College Focus which is um challenging at times um I do anticipate continued growth in this indicator um not only has a metrics continue to evolve and um hopefully include more career related data uh but we also also have secured grant funding uh to support greater access for students to
293earn early college credit by having dual enrollment opportunities offered during the school day on our high school campus which is a big win um and also to support the development of integrated curriculum between CTE and core academic classes um additionally I wanted to share that we also have local measures for College and Career Readiness that we mon monitor like industry certifications articulation agreements where students can earn early college credit through credit by exam process uh local work-based learning experiences um and metrics that we have developed with our district CTE advisory committee just to name a few um we will also be developing a district graduate profile to Define locally what students should know and be able to do when they graduate Santa Rosa city schools thank you the next couple of slides I'm going to
294go over before I do that um I wanted to um explain why they're important they're important because this is how the federal and state government and people who want to consider coming to our district see how our district is actually rated um there are terms called to differentiated assistance in terms of how many of the different subgroups are struggling and then the next um measure um asset designations or state accountability actually look how individual schools um have students that need additional assistance first I'm going to go over the differentiated assistance um model and you've heard a lot lot of the um the the different um score the different scores and eligibilities mentioned by different individuals here the California dashboard identifies districts for differentiate assistance if one or more student groups show persistent low performance in
295at least two priority areas and um um executive director deser executive director Dr pedes and different individuals here have mentioned how certain groups were in the red in the past so State indicators um would um you can um qualify if a single group is rated red in at least two priority areas for example Hispanic student group is read for chronic absenteeism and suspension there's a local indicator um measure that can be used to identify a combination of state and local indicators or data submission issues we qualify and and have been qualifying under State indicators you can see that historically there um for the years prior to 2023 we had been qualifying as red uh in the red for all of these categories of many of which we had been um identified in previous um individuals
296that had been um have been reporting in their different corresponding areas as you can see for 2024 we don't have any groups showing up in the red anymore um and if you go to the next slide there I'm not going to go over every single one of these for the interest of time time you go down that Center column and if you see for school climate and suspension the amazing growth that we've done in that area for example and I think the most exciting thing to report out of this is not only have we exited differentiated assistance as a district entirely which is a great feat and I'm saying this when you're looking at data if you look um at at um if you're a won if you're if you're wonky about this like I
297am or interested in in in any sort of um Ed education statistics whatsoever districts are struggling coming out of the pandemic if you look across the board not every district is improving lots of districts there's a statistic done in in Southern California only 90 schools I believe in San Diego County have actually shown any sort of improvement whatsoever coming out of differentiated assistance is a big deal but I want to pause here for a second not only have we come out of differentiated assistance it's the first time we have done so since 2017 so we were in differentiated assistance for all of that time we have finally exited differentiated assistance so that's something that I think we should really celebrate moving on to our designations school by school the way we are seen um um
298when schools are identified and this is something that's available to the public so when it comes to attracting students to our district this is one of the things you look at red and it's very simple to understand red is bad blue is good so if you're looking at a distri District or a school you're going to be looking at these things and you're going to be looking over time to see if they've approved do I want to send my student to that particular school well let's see how they're doing right so the esset designations here eight and the the three different designations atsi schools where one or more student group is per um is performing at the same level at the lowest performing school in the state so you would take a a particular student
299group out and they would be performing at the lowest 5% percentile targeted and that would be for consecutive years targeted um support Improvement very similar consistently underperforming student groups based on multiple State indicators and then you have your CSI which is your lowest performing schools which means all of their student groups were performing at the lowest level if you look at our ours historically there in the next slide when um two years ago when we started we had 17 schools with atsi designations three of which were um CSI schools that means 20 of our 24 schools had Essa designations not exactly something to brag about so 20 of our 24 schools had multiple at least multiple student groups two or more student groups performing in the lowest 5 percentile with respect to student outcomes in
300the next year year we reduced that by half to um four and as of this year we are down from 20 to three schools so the the trend is consistent and it's upward it's something very positive uh to celebrate and that at this point concludes our Educational Service division um presentation we will turn it over to fiscal well we're going to do the lcap midye update sorry that's that was my particular part yeah you go we're gonna just quickly review each one of the three goals and highlight where we're at at the midy year just a reminder we got 14 minutes so no pressure we we we're gonna Breeze through this all right we're gonna we're gonna start with Goal one okay time me all right for the elementary we're really excited with Goal one
301because we've implemented implementated this year the 95% core foundational program skills for reading K through five we've done a math redesign much to Samuel Martinez we've expanded it um all the way TK to3 uh We've train he's trained and supported teachers and ensuring students have access to New Math uh the new math framework we've implemented the I ready diagnostic test along with the uh learning plan that goes with it we're seeing a lot of growth from trimester 1 to trimester 2 it's a per and a personalized learning plan and we've done uh a great job in tier one implementation to meet student needs and that's inside the classroom go for it okay all right and we have spent um a lot of time with the eel specialist revising the designated El um services to be
302aligned within our units of collaborative curriculum and Design so students are getting uh uh vocabulary content um to really strengthen uh their um knowledge your turn Michael Michael Yow sorry just the last bullet there uh additionally final point was uh increased options and opportunities via our expanded learning programs um and uh broadly they Encompass after school programs intercession night school and of course summer school secondary highlights uh Samuel and Gabriella math redesign efforts uh we provided professional development from actually from TK all the way to high school in cohorts uh to uh between 150 and 200 teachers at at this point um uh the efforts have included a real focus on strategies to um promote a growth mindset in students uh building thinking classroom strategies strategies to to launch the new math framework including real
303world modeling and asset-based instruction we've also put efforts to redesign courses to support students increased opportunities for teachers to collaborate and work together as site teams as well as districtwide and uh are in our third year of a math identity survey collecting data from students and sharing them with teachers to figure out how to better help students uh and promote a positive math identity um our El specialist support teachers and students by pushing into classrooms to work with small groups with our newcomers and other multilingual Learners with language acquisition reading elpac chats that prepare students for the elpac exam starting in February 1st they are now implementing the elpac at our secondary sites also our e all specialist support professional learning collaboratives for our teachers on teaching strategies our data platform elevation and curriculum for
304newcomers there is also a continuous site focus on multilingual Learners through Lark our language accelerated review committee meetings these are monthly meetings that support support our El Specialists that are supported by our El specialist these meetings bring together the expertise of Administrators counselors teachers family engagement facilitators and English learner Specialists to implement key decisions this committee supports the achievement and well-being of our multilingual students the Ed service's team was has worked diligently with our site administrators and implemented Strat IC instructional leadership teams as well this year we'll now go to fiscal I will keep make sorry my comments really brief I do want to call attention to um an a revision on this slide and that is that because we moved all of the expanded learning opportunity program funds into fund 12 when the initial
305reports were pulled it was only for fund o1 so that's why you see a difference there excuse me you will not always see exactly 50% uh there are some things that are planned to be spent more upfront some things are spent more towards the end of the year some are evenly spread throughout the year and again this is a plan so as as things are updated and changed we may have grants that may be offset that we didn't spend the lcap funds and those funds can be redistributed to other activities that are within the lcap or or covered for our unduplicated pupils so again this is is a check-in it's not um anything that hey we're really off here or we're really off there it's we make adjustments as we go throughout the year and
306this is our midyear check-in to see kind of how we're doing compared to those fiscal goals related to implementation from Ed Services um so just I'm not going to go over everything that's on the goal two highlights but uh just to touch on a couple of things we had an explosive participation in our uh January youth truth and last week we started to receive the Serv uh the response rates and the actual responses from youth truth we're starting to analyze that and so far it's looking like in um almost every key area we are seeing significant uh significantly improved positive comments from our community students and staff and and uh one other highlight is that our school-based therapist team is now fully staffed and we were able this year to increase an addition of a
307third bilingual and bicultural therapist go to fiscal I will just the same comments are are the same for the comments are the same for each of the fiscal slides if there particular questions at the end if we have time cruising to goal three I'm going to highlight that we've just finished um two rounds of our grade level release so every grade so TK meets together sixth grade meets together we all meet together um focusing on data different driven instruction we've worked on math we've worked on supporting our multilinguals we've trained in our new curriculum of 95% core phonics we've uh trained in the building thinking classrooms and multilingual supports we also had two well um attended professional development release days one focused on safety and the other one with a variety of instructional programming for
308our staff many of our sessions were led by our own uh teachers and staff in the district and uh we've had 75 teachers attending professional development and ethnic studies which is a real highlight of our district and uh we just have a a tremendous increase in access to Alternative programs goal three fiscal same comments so I know that we only have six minutes questions trusty Medina um on the back to the indicators graduation rate um could you share how that's calculator I think I've told something along the lines that it's based on where kids are in their ninth grade versus where they graduate is that accurate or how's graduation calculated um to get the best answer you'd need Dr bardelli here but I understand it's a five-year cohort is what it's called um giving them
309the opportunity to qualify for um like for example after their senior year some students may need additional time for like summer school to be able to um qualify for additional units there but I don't know if that answers your question there but that's what it's called nowadays a five-year cohort so it does have to do with students staying together within the same school so that it the the number within this within the cohort changes based on students transferring moving or dropping out so I guess I I guess it would be like let's say a student started at Rosland University Prep they graduated with us Rosen gets the credit for that actually I don't believe that either school really gets the credit for that within the cohort model model think I think it in the future
310if we could maybe as an information item get more information as to how that works so we understand sure and the um other question that I just have in terms of lcap or lcff um in terms of concentration on supplemental funding do we do something specific to ensure that like the the schools have the greatest need around those demographic um groups get that extra Assistance or do we just spread it out evenly so we do have a f the sites um currently the way that we budget is that the sites receive a per Ada amount and that's based on their percentage of unduplicated pupils specifically to the lcap uh funding so yes we do adjust for that and next year we're looking at what how we may do that differently but still ensuring that they
311get the additional services so it's more about the the actual services to students rather than specific dollars is the most important impact and just finally great work great numbers it's glad to see that a lot of the stuff that we've been doing has been working thank you uh just say real quickly thank you very much um because there's been so much progress it's kind of scary to be downsized and it changing things um because it took so long to get here and you guys it's an amazing job and hats off to our teachers and those who implemented this work um we would not get to these numbers without them so so much appreciation for all the hard work put in and I'm looking forward to finding ways to keeping this success and streamlining it for
312more Focus any other questions I have lots of other questions so I'll follow up afterwards uh I want to make sure we get a chance to at least try and get one consent calendar Motion in all right can I I know that we have uh G5 and G8 have been pulled they we'll have to wait till next week um or quick clarification there was just one contract that I had a question about is okay just pull the one contract or or do you have to just okay is there anything D that we need to approve tonight well could I just move to approve G1 through G4 G6 G7 and G9 second trusty Medina hi trusty Caston hi trusty Kirby hi trusty Jenkins hi TR clerk de la Tor no so just you guys had a
313great a great presentation a lot of progress I think a lot of this should also come back in some of our goal setting our strategic planning I want to thank you all for your work sorry that we're having to do this at the end because of our time limit so all we got a minute and a half to pull G5 you want to discuss that further is that director Kirby sure I'll make it quick um G5 oh so that was for the wiisx Technology Group uh we the contract is for upgrade of 12 copiers for staple capability and that and just doing that runs us $155,600 a year is what I'm seeing I guess my question is do we need all 12 of our copiers upgraded to that capability or can you get by with
314three or four I know it's minutia but it's SS like a lot of money for staple capability so it was actually much cheaper for us to do it this way than a different bundle it ran about $10,000 more if we did if we changed those up it was cheap this was the cheapest combination I I would I would agree I I questioned it myself and if you would like us to hold and bring it back we certainly can move approval of G5 second good R call Vault trusty Caston hi trusty Medina hi trusty Kirby hi trusty Jenkins hi clerk deor hi and in interest of time we will have to hold the others until next time meetings Jed thank you