001call the mediate order for the Sanz Valley Union High School District Board of Education Open Session Tuesday March 11th 2025 at 5:30 pm roll call please Terry note that board member iara and board member sheab are not present thank you stand for the flag salute okay now we'll move on to the approval of the agenda is there a motion for approval I motion to approve the agenda I second that motion Terry roll call please Mr Johnson Miss Noble hi Miss Grace Vasquez hi agenda approved and now we'll move on to superintendent reports and presentations good evening um I want to just point out first of all that um this is women's history month and as we celebrate International women's month in March we honor the incredible achievements and contributions of women throughout history and in
002our present day this month serves as a powerful Remer reminder of the strength and resilience and Leadership that William that women bring um to every facet of society International women's month not only is the celebration of remarkable individuals but also a call to action it's an opportunity for all of us to commit to creating a more inclusive and Equitable world where every person regardless of their gender has an opportunity to thrive and succeed let us use this month to reflect on the achievements of women past and present and to reaffirm our commitment to gender equity and our school community and Beyond and take the time and celebrate the women in your life that have led and been role models for you and I want to point out that with the help of Terry Westfall um
003Sanz hosted over 60 women for the San um Gabriel Santa Barbara County um leaders conference um women and leadership conference um led by W USC's um women's leadership group through their dag and rossier School of Education and so we were able to host that yesterday Terry was Martha Stewart organized help organized everything on our end and it was a really really great day of a lot of leaders in Santa Barbara County and throughout our Valley the super the female superintendent and we it was just a really inspirational day for us so that was great wanted to also let everybody know that Kelly Carter and myself concluded um visiting all the junior classes and um talking to them about the importance of State Testing the importance of their role as juniors in the dashboard the two
004kind of dials on the dashboard that Juniors control and how um our scores get compared to all the scores not only in our Valley but our County and the state so the Juniors were very receptive a reminder that the pirate car show is this Saturday so that's always a big event and I'm excited for that school of rock also opens Friday night so that'll be Friday Saturday and Sunday we had an amazing event last week um we had the ribbon cutting for the volleyball the new beach volleyball courts and I just really want to thank our um Sanz pirate foundation and all the alumni over 20 alumni who own businesses in the valley that contributed to really making that project it is a first class facility there there is not a I mean it's nicer
005than USC's courts or cla's courts or many college facilities so it's awesome out there so we're really excited um also wanted to point out that um about 25 of our Juniors attended the Global Leadership Conference at Santa Barbara UC Santa Barbara um two of our students won scholarships Keegan winthrow was named the Santa Barbara's youth leader of the year and won the top scholarship um of $1,000 and an all expense paid trip to Washington DC in October of 2025 to attend the global leadership conference and Ryland aen won a $100 Ambassador scholarship so way way to go for those two females representing our our school so that's super exciting and now I have on behalf of the board um and the administration I wanted to honor three students tonight um student Edward Jones student of
006the month is a program sponsored by sanez Valley's local Edward Jones franchise it's an opportunity for the faculty to nominate a senior with outstanding characteristics both as a student and a community citizen students are recognized for their grades school and Community involvement and Edward Jones donates $100 to each student and submits their pictures to the local paper we are actually honoring tonight not only February's Edward Jones but March's because if you want to go ahead and stand up stie Godfrey come on up she could just stand up so we sure just you can stand right up here awesome excellent thank you um we're honored to introduce her congratulations to Satie um STI is being honored tonight because last month she was working um as an outdoor camp counselor was that for solving yeah so that's
007an amazing um okay batting down the hatches for stie because oh my goodness stie has a weighted GPA of 4.7 she has taken SE seven honors classes eight AP classes and five college courses including biology and international politics Sadie hopes to attend brown or Lewis and Clark majoring in environmental Sciences where she hopes to become an ecologist and work Outdoors she shared her passion for the environment and protection of the earth stie is also an accomplished artist although her preferred medium is charcoal she is an award-winning painter she was just awarded the jayon Family Foundation best of show scholarship by the Scholarship Foundation of Santa Barbara her piece was displayed at the California nature Art Museum and I can tell you firsthand it was impressive a lot of us a lot of the APS in
008us we went and visited the show and got to see her piece displayed as along with a lot of our other students um she was awarded $3500 for winning that in her free time Satie plays the electric guitar the best concert she has ever been to is the lumir I've also seen The Lumineers we talked about that and they amazing her favorite book is the great Santini written by Paul Pat Conroy it was published in 1976 I had to look it up because I wanted it was made into a movie but I don't think I've ever seen the movie either the novel explores the main C character's growth into manhood his experience is playing basketball for his high school as well as his friendships with Jewish classmates and an African-American farmer the novel exposes the
009LoveHate relationship between Ben and his father in the length lengths Ben goes to in an effort to win his father's acceptance and love so I I'm going to read the book actually I ordered it today Satie also currently works three jobs not for very long but she's currently still employed by three people Vega New Frontiers and the YMCA at the YMCA she is a lifeguard and a swim instructor she loves working with children and she's also volunteered at a horse rescue some of sti's favorite times were after school after school when middle was out walking and exploring the town and maybe grabbing some free samples of chocolate she told me maybe not to say that but I thought that was I thought that was so so cute you know just such a sweet thing to
010do um I love her significant life lesson that she learned and this was a this is a quote she has it is Kinder to put your energy where it will be valued rather than burn out on situations or relationships that will never change and then she has her kind of philosophy summed up to it's all a shift shift of perspective and I just think Satie is wise Beyond her years already and what a great representation of Sanz Valley high school so congratulations and after we're done we'll take pictures with everyone okay thank you stie now we have the March student of the month so come on up Elon um again this is the Edward Jones student of the month and it's an opportunity for the faculty to nominate a senior with outstanding characteristics both as
011a student and Community citizen students are recognized for their grade school Community involve and Community involvement Edward Jones donates $100 to each student and submits their pictures to the local paper so we are honored to introduce the March student of the month nominated and voted on by the staff members Elon Torres Elon has taken four honors classes 11 AP classes and one college course his weighted GPA of 4.6 he hopes to attend UCLA and major in biology he would like to become a surgeon he would like to live and work on the Central Coast because it's so beautiful his favorite class has been shocking AP biology he loves the personal relationships with teachers and staff at Sanz because it makes opportunities to interact with them so much easier he admires Mr Goodman on campus his
012art teacher because he always has a great attitude Elon is also an acomplished artist his favorite medium is pen and ink but he loves stippling right which is small dots to create images um he said it does take a lot of time though he recently received an art scholarship as well he admires the boundary pushing Whimsy of Salvador Dolly's Works he also enjoy en Renaissance Art and art from the Romantic movements because these artworks are endowed with emotion and human passion his favorite book is catcher and the Ry love that book in his free times he loves to go to the gym but he also works at the Y YMCA in the Kids Corner Elon participated in Cross Country for four years and he was a scholar athlete senior Captain um and he's been um
013in track as a scholar athlete and on VAR for three years on track um he has been in the art Club as a member but he's also president this year he hosts meetings set goals plans events and fundraising he is the founder and president of our medical club the club ends to bring guest speakers and hosts medically related workshop for interested students he is involved in pickle ball on our campus in the pickle ball Club he's been a National Honor Society member for four years and a CSF member for four years including an AP scholar with dist distinction he's part of the national Hispanic recognition award um College Board national award for outstanding academic achievement and he's also been to the Global Leadership Conference he has participated as a counselor in training for the United
014Way he has um been volunteering at San inz College Hospital in the ER and the main hospital front lobby where his respons responsibilities include patient escort cleaning gurns and assisting nurses in the emergency department he volunteers for the Santa Barbara County half marathon growing mines and Sanz youth wreck Santa Barbara County Office of Education he's on their student advisory C count um her his Stu the student Advisory Board and as part of the national student leadership conf conference he attended a 9-day medical intensive summer camp at Northwestern University Elon shares it he looks at most situations as an opportunity to learn and get even better if he fails we talked about the concept of failing forward and he is not arid afraid to take risks in po possible possibly failure and this is how you
015gain he said so congratulations and what an amazing representative of our school Elon Torres [Applause] our next student is our elk student of the month so Micah come and stand up sweetie pie um great tonight we celebrate our elk sponsored student of the month which honors students who Excel academically and serve their communities the San NZ Valley X Elks Club uplifts uplifts youth local youth by fostering a commitment to community service a core value of the Elks Scholars we are proud to support the X Elks Mission knowing today's Scholars can be tomorrow's leaders in our community it is a privilege to introduce our March Elks Club student of the month chosen by our office staff and administration a Sanz senior Micah hardyman here she is Micah has taken eight college courses and six courses in
016our a pathway she currently has a 3.5 GPA she is going to attend Texas Tech majoring in preet and minoring in a education she plans to become a large animal vet specializing in horses and cattle with horses she plans on specializing in Internal Medicine I think several of us up here know a guy that might be able to help with that employment goal we know a guy um although she has already done ride alongs at Alam Alam opado with Dr Tyler Stevens and Dr Carolina Lopez um Micah is um in the San as in Micah is in the San inz FFA and she is the vice president participating in public speaking competitions raising a lamb for the 2025 Santa Barbara count County Fair attending several conferences with our FFA chapter such as the state conference
017and was a job interview section finalist in public speaking she's part of the National Honors Society her Junior and Senior year her favorite class is AD Kim because it is challenging and she doesn't get bored but she also loves vet science because it's a ride up parall currently she's working at pico restaurant in Los Alamo a few days a week she's also worked at Fest Parker Ranch and she has worked at the Santa Barbara Farmers Market selling um beef and selling wagu beef she loves to rodo especially break Breakaway and Team Roping which she does for fun she played varsity sofball her sophomore in junior year and was team captain her junior year in her free time she loves to go riding her mom needs to cover her ears she loves to go riding with
018her friends on her horse her horse's name is Badger and he likes to eat everything when they ride they usually end up [Laughter] racing at state conference with FFA last year it opened her eyes to the world that is FFA and helped sway her decision to run for a chapter office her favorite High School memory is an FFA trip to the state conference where she made lifelong friendships she's also served as one of our tour guides last week for our wasque visiting team and helped us set the tone for a very positive and welcoming visit congratulations to Micah on being the Santa ANZ Valley Elks Club March student of the month and thank you for being a great representative for Sanz High School's values missions visions and expectations [Applause] yeah e so obviously always the
019best part of our board meetings is honoring our students and just when you hear when I interview them them and I talk to them I'm just um constantly amazed and Blown Away by just their commitment and their academic achievement and how they find so much time in their day to do their Community involvement and work and be in sports and still have a social life and so it's just so many amazing and talented and bright students here so the best part of the board meeting Always by far okay so that concludes my report thank you Kim that was amazing and every month that's I definitely look forward in this portion of it there's no question um so now we can move on to comments and correspondence do you have anything You' like to chat about
020I um just was feel privileged to be part of the um the wasque you know interview and actually because we came in and the parents were there that was really interesting to hear the parent support um and all the different viewpoints and from you know different perspectives it wasn't just cookie cutter kids parents I like that it was diverse and um I just it was really inspiring to me so thanks well I don't know if this is the right time but I had an idea the other day um I was looking at my yard and I was thinking I need someone to mow the lawn and then I thought kids I started thinking about we need I wonder if we could ever get a student job aboard here if legally that people in the valley
021like if flooring or air conditioning or even you know babysitting whatever it could be that the kids they could get these kids from and you know have them weekend helpers and get those job skills so just a thought sounds like a great great suggestion um I like that uh I was able to go to the ribbon cutting and actually cut the ribbon um for the new volleyball uh beach volleyball courts and it is amazing and for the community to come together like that and everybody I mean it it it requires everybody the school um was fully involved and and uh is super proud of it and the kids the kids were out there getting ready for a match uh yeah it was spectacular and um It's amazing And and the feeling and I and I
022know we on this but the feeling around the school um is so positive that that I think that breeds more positive and you can just feel it every day which is wonderful okay um anything else you guys okay awesome uh we'll move on to public comment I have no public comment cards so we can move on to consent so before you guys move on sorry so before you move on to consent we need to bring to your attention that we had to add a last minute item to the consent agenda under um bud I think it's called budget consent or business services cons consent agenda it's the new number seven it's the 2425 through 2526 home to school transportation plan so um there are two statutory requirements to allow us to add an agenda item
023to an agenda that has already been posting the first statutory requirement is the need for immediate action on an item and the second is that the agency became aware of the item after the agenda was already posted so uh after this agenda was posted we got information from our Auditors that informed us that the annual update the by anual update requirement has been changed to an annual update requirement for the home to school transportation plan and it needs to be approved by April 1st given this is the only meeting prior to April 1st it had to go on this meeting so nothing has changed with the plan from last year it is literally just uh you know a clerical approval of the same Transportation plan but it is a condition of receiving the reimbursement under
024lcff so we don't want to lose that money because we didn't um approve a plan on time um also before we approve the consent agenda I'd like to um have time to discuss um now it's number oh the um think that's oh that's not it okay yeah where is that go ahead so I think what you wanted to dis to talk about is actually on action okay and it's it's um uh let's see where is that I'm sorry number three and number four oh okay there we go sorry I got them confused safety plan I forgive me I am sorry my error okay thank you of course so that being said is there a motion for approval of consent I now I motion to approve the consent agenda I second it thank you roll call
025could we add with the additional with the additional item yeah uh number 7 2024 25 through 2526 home to school transportation plan which has not changed roll call please Mr Johnson I miss Noble hi Miss Grace Velasquez hi consent is approved and now we can move on to the action items our first is uh resolution 2024 2025-the and as a condition of final payment for that vendor we have to bring before you a resolution and a formal notice of completion this is just the formal notice that they have completed all the work up to the standards that the contract required and according to the contract specifications so that we can release the final payment to them there is oh sorry there is a difference between what you guys approved and the final amount of the
026contract uh when they submitted their original Bill to us they forgot that they needed to add bonds um as part of depending on the cost of a contract certain bonds are required whether it's a bid Bond a performance bond or a payment Bond and once you meet certain thresholds they have to uh purchase this insurance which is a bond and they forgot to add that cost for the required bond in their original uh quote price so this final payment includes the increase for the bond costs and if I'm not mistaken that was $4,000 or something like that it was under five yeah it was I think it was three something but I don't want to say it just to clarify it was it's not a large amount large number okay any further discussion all right
027so is there I need a motion for approval of the resolution 224 2025 D9 notice of completion um I move a motion to um to move resolution 20242 uh notice of a completion can I second that motion roll call please Mr Johnson hi Miss Noble hi Miss Grace Velasquez hi resolution passes and now we can move on to the public hearing 20 24 2025 comprehensive school safety plan nope this is the opening so that opens at 556 and closes at 556 now we can move on to uh 2024 2025 comprehensive school safety plan open for discussion that's you you go okay yeah thanks thanks okay did that ahead of time thank you so much for having me uh we just finally finished up our safety plan and as I put there it's a collaborative and
028ongoing effort um I truly feel like I'm more of a facilitator with the safety plan because of all of the um input that we were able to have so let's see okay so this um was our group that worked on the safety plan this year uh Cassidy Robinson she was actually one of our students of the month that we had before you've met her Elizabeth Ramirez she's uh I checked in with her she did Ola FFA ASB she's also an athlete she did track she does all these things and then we have irin farad who's he did so many clubs I couldn't even choose which ones to to uh pick but I know that he's most proud of the pirate Compass because he's been working very closely with Claudia Pena and so with the students
029we were really trying to find a variety of grades a variety of students who had different roles on campus um with our community we had our same people we had Mr Gosha um Mr Ashley and Bill Peters and they are all sheriffs so they were able to provide us with um extra layers of perspectives in terms of safety of our campus um not just some of the things that are concerning students but that would be concerning for community members as well as uh thinking of things that we could do better to help prepare our staff um for real world emergencies and then our staff continue to be Miss slobig and Mr Connelly who are some of our most veteran teachers here and then we have Maria Garcia and Ashley moo whose daughter just received the
030the Elks award here so she's now our attendance assistant but she used to be our one of our campus supervisors so we had a pretty star studded team if I do say so myself and then I'm just going to be very brief so our previous goals um there are kind of two components with these goals so the first one you can see in the black is just dealing with people in programs and we're looking at our school climate which was commented on and actually complimented us on at their visit that our climate was great um the second component is really the places like the nuts and bolts and um our physical environment and so then when we have the light gray and the white sides the first side is really looking about that culture piece
031the respectful accepting and emotionally nurturing nurturing whereas the white side is more about the um again the physical safety of things and so last year's goals uh what we do is we do A needs assessment at the beginning of the year and we ask all staff all students uh it's a Google form and then they get to say how are they feeling kind of ranking some things and last year their focus was very much on the relationships in terms of the needs whether they be in the classroom whether they be outside of the classroom and that's um that goal we actually met and those numbers shifted dramatically for this year with because the needs assessment is the same from year to year so you really can measure progress over the years which is great it's
032a more longitudinal um study and then in terms of the exterior and or perimeter it was looking at the security of the campus overall and we made some strides in terms of um adding some more cameras um adding some Vape detectors to create safe spaces um and then we really started to prepare our staff for different crises and I believe last year we talked about um the srpk2 the standard response protocol that all of the schools in the valley both public and private are doing so that should something happen uh when the First Responders come on they already know what all of the signaling is what to expect so there's less of the what's happening what's going on it just it saves time in the moment so that was one while I don't want to
033say that we didn't meet it it's just that we want to continue growing in that area because we always want to make sure we're cutting edge with our safety and continuing to do things to improve especially when we have a campus that's um has had such a long history as ours we're going to have to make updates so then this year based on the same needs assessment what we found was well we met sort of the climate piece of the goal and so the words in the black are the same the top of the gray and the white section are the same but the bullets are the things that we're doing or will be doing for this year as well as the beginning of next year so um one of the things that the students
034brought up was really that The Vaping seemed to be their top concern and one of the students said The Vaping in the classrooms and we went oh my goodness so The Vape detectors have definitely helped us improve and create safe spaces in our restrooms and the students have figured that out and and The Vape detectors have dropped dramatically you know the instances of that which is wonderful and we're getting fewer students coming in saying I can't even use the restroom anymore so it it just feels much safer in that capacity which is wonderful but obviously we can't have these things in our classroom so our response is to then um you know double down take it to the parents and you know provide resources so we work very closely with Health and Wellness um she's
035also inviting speakers from fighting Santa Maria to come in and speak to our deac meetings we did some of that towards the end of last year doing some more of that this year um health and wellness Department like I said she's presenting vaping sessions to the students as well but then from an educational standpoint we are going to take some of the items that we have um confiscated from students and show the staff like this is what Vapes look like because I I don't go to stores where they sell Vapes or anything so I don't even necessarily know what they look like and everything is constantly changing in terms of how they're marketing but you know let them see them hold them and kind of explain what that looks like and what to be on
036alert for and then also from a safety standpoint continuing to really reinforce our policies and procedures about when students leave classes so making sure that they're out one at a time making sure that we know where they're going making sure that they get to where they're going so that we again are aware of where students are and are helping them make the better choices um when we focus then on the staff preparation again which we didn't like I said we didn't fail on it was just that continuing ongoing growth and teachers asking for more I think we also did a a stop the bleed um was it during staff development you guys remember last year was it just one of the black days and so we had both um David Ashley come in and Mr
037godshaw come in and they provided all the supplies and showed teachers how to you know do things should there be you know bleeders and and things and it was wonderful because um Mr gotal is actually a teacher at Handcock so he teaches sheriffs how to do these things so he came in and brought all of that training to our staff which was really great and it was very Hands-On because they knew teachers don't want to be talked at for the most part we need to do things so um we're also going to be doing some Narcan training so Mr Goa is going to come back again the seventh and we're going to do a multitude of things on that day but one of them is going to be administration of Narcan um uh then we
038I believe uh Miss Lewis spoke on getting additional stocks of Narcan at our school site too and having that be available and coming up with strategic places to have that so we're ready in any emergency and then thinking about um the big push this year from the county was the reunification process and how truly if something is to happen it's going to be you really can't plan for it and so what we're going to do um we're going to approach it for more of a tabletop exercise and so um Mr goshaw has been working with our school resource Deputy Bill Peters as well as actually the gentleman at sbceo who want to sit in on what is this going to look like what are these tabletop exercises going to look like where we're just asking
039teachers to work through different scenarios okay what if this happens then what is your role going to be what if this happens what is your role going to be so really tightening up um who are on our different teams what you're going to be doing so that will be something that I believe we're doing at the beginning of next year when the teachers come back so we're all ready and planned out so that I mean in a nutshell that was sort of our work for this year questions I I just want to make a quick comment I loved how you said um we just want to help the students make better choices because they are young adults you know they're young older children young adults and you can't tell them what to do but I
040love that I love that you said that oh thank you just one question so the right side is what you plan to do next year and this year and this year so the will The Faculty learn like the when you said The Vape things they going is that going to be this year yes April 7th okay okay just checking I think that's important the sooner the better yes this all sounds great I did have a question so on the Naran is that do you have one in every room or no just strategically strategically placed throughout campus so you know depending um our nurse would always have someone available but on Friday she's not here right so we have to think about then where do we place these strategically our school resource Deputy always has it
041on him but he says oh my gosh what if I have to use more than one dose right he doesn't want to have to run them back up to the office right so where can we place them so at any point in time they're sort of equidistant I believe we also gave our campus supervisors one in their emergency bag as well so our campus supervisors that are roaming campus guidance office the district office student services the nurse uh I want to say our athletic trainer too has one in his room um they are strategically placed in stationary locations as well as on those individuals who are Roman campus that's fantastic I I do a lot of uh free reading um csba stuff so I get to read a lot about some a lot of issues
042that are happening in other schools yes haven't heard about them here yeah but it's best to be prepared obviously right and so that's why I asked it's it's definitely a big issue out there it's huge and I don't want to be a story in that way at all do not that's wonderful go ahead sorry on that note um are the people that have access to the Naran are they trained on it and they know how to use it and then I'm just wondering if the if there's verbiage like a quick um sheet so if Kim has it and she's down that I can grab it and there's both so we are we partner with the Santa Barbara County Education office and they have a whole for lack of a better word a unit designed to
043help with the roll out it was a large Grant throughout the state and the county is heading up the grant for our County and they provide in-person training online training materials the Narcan comes with the like the quick like this is how you do it you know the quick and dirty little like this is it and it's with each um little unit of the medication and then they've also had inperson trainings and the nurse has trained on the go that's great because you in an emergency you never know and sometimes that person you think that's going to do it correctly panics and so other people have to have access well I believe there's even like a little laminated card with the pictures kind of like in the air airplanes you know with just the images
044so in that situation thank you that's thank you fantastic um so we are moving to approve this right so is there a motion to approve the 2024 25 comprehensive school safety plan I motion to to approve the 2425 comprehensive um school safety plan and a second please and I will second that motion roll call please Mr Johnson I Mr no Miss Noble Miss graceful lasque hi motion passes so um I made a mistake and there was some discussion that needed to be had on consent for sent item number three the board policy and I believe one of our board members had something she'd like to chat about with that or have a question I do I noticed when doing the review of the second reading and approval under BP 6164 point2 guidance counseling laws in
045the middle of there was um a law AB 665 um that I'd like to read because I have some concerns about it policy also up updated to reflect law AB 665 which aligns a section of the family code with a related health and safety code section which allows a minor age 12 or older to consent to outpatient mental health counseling or treatment services without parent or Guardian consent if in the opinion of a school psychologist or other professional person the minor is mature enough to participate intelligently in the services without having to establish that the minor would present a danger of serious physical or mental harm to themselves or others without the mental health counseling or treatment services or that the minor is an alleged victim of incest or child abuse however the child's parent
046Guardian is required to be involved unless a professional per person determines after Consulting with a minor that it would be inappropriate um I am against I'm just voicing my opinion that I feel that this is um kind of a gross um misj Injustice to the parents of a 12 or older person that is seeking um a or there is a a person on campus that can say without telling the parent that they need to have counseling and I really think that's the parents role not the schools thank you I don't know I'm gonna follow up with that you can as well so it's my understanding that this is a law that has to be in our uh policies so so the board policy is 6164 point2 but the law that she that um she read
047was AB 665 so AB 665 is the law um and it is part of the bigger scope um of that board policy I had a question um the the board policy um is our verbiage and we have to follow the law obviously um Can the verbiage be changed or is all of that the law itself that was all the law itself yeah that was all the law itself and also the board policy updates are written by attorneys that work for csba to ensure that the policy language meets the minimum requirements for state law so it's it's even if we change the verbiage it doesn't change our obligations and what we are and are not allowed to do in terms of reporting does that make sense okay so so at the unfortunate thing at board level
048uh we don't have the ability to change the law that has to come from the legislature so if that needs to be changed it's a legislative issue um I I just want to um assure the board that although we always follow the law um and we always follow our board policies we are fortunate that we have excellent working relationships through our health and wellness center through our counselors through a lot of adults on campus that if a child is um in need of services that we oftentimes are able to um and and we've never had the situation here and I'm going to knock on wood again we often can counsel the child into their parents are their biggest supporters and we need to work as a team with them to help them get to a
049space where they feel healthy or um know that there are people at home and at school and other places that are all working together for them so we've never had to exercise not informing a parent of really anything um and I that is a testament to the trust that our students have in our health and wellness center and you know the adults on campus so all though we would if pushed follow the law we have never been in a situation where we have where we have had to deny parents the right to information about their students thank you for that clarification did you guys have anything else you wanted to discuss um yes because I missed this and I thank you Sher for finding this I'm just curious though I know we have to follow
050the law and I don't want to so if a child comes in with um potential mental illness of any sort the parent is being is out or do we reach out to the parents at all times does the law say that we I I'm trying to skim this and read it is it it's saying here that a an adult on campus can suggest the mental health to the child without the parents consent so if a student comes to us in crisis and um they are 12 years old or above which is which are all of our students on our campus and they are adamantly against us speaking to their parents about something that they are sharing with us and we need to refer them to Mental Health Services by law they have the right to
051have us not inform their parents but in all practicality here in every scenario that we have had we have never had the situation where a student has wanted us to keep something from their parents we have always been able to counsel them into the fact that again working as a team this law the only time we can override that decision from a student is if what they are reporting is endangering the lives of themselves or others that is always reportable to a parent and other people so um again again we haven't had that situation I think because there is such a level of trust um but it is the law um but again I think that is a testament to our school about the relationships we have with kids and families and them feeling safe
052and that we always from a come from a place of Good Intentions and a place of support for them so um we are one of those fortunate places where this has not become a major issue or an issue period And I think when it comes to the law and why it's written is probably there are areas and we are fortunate here obviously that this is an issue quite often um in different environments obviously so yes that's my thought thank you for um your input and I and respectfully hearing my discontent well and I can appreciate um the board's concern over um a student that could be in crisis and them not having the resources they need from their own family to have support so I can appreciate that and again like Mr Johnson said we
053are fortunate to live in a place where parents are often very supportive of their students even in the most trying of times um so we are lucky in that sense but yes thank you thank you thank you okay um mistake solved so now I apologize for that uh we'll move on to action item tenative agreement with Sanz Valley Union High School Educational Service professionals okay hi guys I'm starting now and I'm just going to keep talking for a while so I apologize I will try to keep it somewhat entertaining if at all possible so good so tonight we're here to talk about our tentative bargaining agreement it is sadly not with the entire District we just aren't at that point yet but it is with half of the district so we're talking about the agreement
054between and this is a mouthful the senz valley Union High School Educational Service professionals and the SZ Valley Union High School District this is uh the professional title for our classified bargaining unit so all of those people that don't hold a certification they're not teachers they're the aid and the office staff business staff uh custodians maintenance all of the other support staff here falls under that with the exception of managers and managers are in an unrepresented group so we'll talk about that but this settles that side of the house I forgot these aren't connected okay so just a quick review about timelines this is a very quick turnaround time for us with negotiations um our classified unit formally unionized in the 2425 year and that's when we brought to you like the huge CBA with
055all the bargaining language and all of that kind of stuff so it's a quick turnaround from that to negotiating salaries and benefits um the unit Sunshine January 21st in 2025 and then we responded in February at our February board meeting and we reached a tentative agreement so you guys responded or we responded the district did on February 11th and we reached an agreement February 28th and I am excessively proud of the fact that we were able to turn it around this quickly and I think it speaks volumes of the foundation and the trust and the relationships that have been built back over the last you know short period of time and with Kim being here and everybody's trust you know in her leadership it speaks volumes how quick and how collegial the negotiations went this
056year so it's just it is really a source of Pride for us so just a reminder we have our official classified unit on the left and then we have our unrepresented classified management unit on the right and because the classified management unit is technically unrepresented they fall under What's called the me2 clause for the classified agreement so it means that the classified management don't sit down and negotiate with the district they just get the benefit of the negotiations that classified handles to the extent possible and applicable to them in their unit there are some things that won't be applicable but all of the things that are applicable they get the benefit of the negotiations they don't actually sit down themselves okay so it is very early for us to be in negotiations right now with
057any of our units given the fact that as a basic Aid we don't know anything about our finances really for next year everything that we have at this point is a best guess um we don't have our property taxes complete for 2425 so it is a a very very educated guest for 2425 at this point but it is still a guess and that means that our guess for 2526 is slightly less concrete but still you know fairly fairly certain we are guesstimating a 5.4% increase in property taxes for next year and we already know that the district is deficit spending and we already know that we have adopted a deficit reduction plan and as part of the deficit reduction plan we have decided that 3% % of any increase year-over-year must go to the ending
058fund balance into the reserves to take care of both the deficit and the increased costs year-over-year so with that in mind if we assume a 5.4% increase in property taxes for the 25 26 year that leaves us 2.4% left for negotiations and like we did last year we took that 2.4% and we split it up proportionally amongst all the units and even though they're unrepresented for classified management and admin they are considered a unit for the calculation purposes so they get their Fair proportionate value of any uh increase that we are calculating so this slide is just to show you the the Navy bars are what we call our P3 j29 that is a fun technical term for final year property tax report so if you look at the 2020 2021 through the 23 24
059there is no asteris next to those calendar years that's because those are actuals those are definitive done numbers and the 2425 and 2526 have asterisks because they are estimates and guesses if you look at the most recent three years of actuals the 23 24 22 23 and 2122 the average for those three years is 5.94% increase so you notice the 2122 is only 4% you know it's 3.92 but 4% and we jump up to 7.2 and then kind of fall back to 6.5 so you can notice that the trend the increase is no longer there so the trend to continually increase is not there if you notice that it's slight anomaly for 2425 because we're projecting 6.99 instead of 6.65 so it's slightly higher we just won't know if that will actually be the case
060until the end of the year but given the three-year average of 5 94% we think that it is conservative enough it is definitely not as conservative as we normally are when we project property taxes but in order for us to have an actual meaningful conversation with our bargaining units we have to not be as conservative as I would like to be we need to be a little bit closer to what we see in real life because if I had my way I'd say we're going to guess 3% that is it because we know no matter what it's going to be more than 3% and safe with 3% but that would not allow us to have meaningful conversations so as uncomfortable as it feels to go out on the limb and make those estimates I think
061making the estimate of 5.4 given the last three years historical that we have being 5.94 I think it's still safe and even if it's not it'll be so close that we'll be able to absorb it but I'm pretty sure we're safe so that's how we got to our 5.4% increase so if you take that 5.4% increase and you look at the top pink shaded box we have our estimated 2425 property taxes and we increase those by 5.4% that gives us an increase in dollars of $885 and 20 $885,000 if you take 3% of that that puts [Music] operational costs and that leaves 393,000 column in the light blue is there like I'm pretty sure there's a pointer here but I'm afraid to touch stuff so the first light blue line under allocation shows you what
062the classified would get what the classified management would get and their allocation their piece of the 2.4% is 155,00 4 and some change now if you look at the next column that's the cost of the tenative agreement so with agreeing to everything that they have asked for you'll notice that our classified went over what their allocation would be and our classified management spent under what their allocation would be but when you put them together with the MEO and all of the agreements we have UND spent by a17 so we are right within Target and I think I think it also speaks to our classified staff both management and non-management there are a lot of districts where you will see um no we we still have our 2,000 for classified management we want to spend our
0632000 on classified management and we don't care that that 2000 would make it work for classified because it's our piece of the pie and you don't see that in our district you really really really see classified taking care of one another and you see those higher paid classified staff really worried about the lower paid classified staff and it's just it's very heartwarming to see the way that they come to the table and the way that they care about their co-workers whether or not they're also their bargaining unit members so that's very important to note so looking at the agreement specifics there's a lot of words on there so I will just touch on them a little bit the focus for this round of negotiations for our classified staff was not necessarily salaries just off the
064bat it comes out to be salaries but their real um focus was to do a blanketed cleanup of salary schedule how it looks where people are placed and people's classification within the salary schedule so the changes were designed to correct pay disparities between positions remove unequal and unpredictable increases between steps and across ranges make the salary schedule more transparent and flexible and increase the salaries of those who are paid the least so all of the changes on this slide affect everyone in the unit and everyone would see an increase with the exception of those individuals who were on step seven so prior to our tenative agreement step seven was the Top If you hit step seven there was no increase to your pay the next year unless there was some tentative agreement to change the
065salary so once they moved everyone they took they took their classified 10-month employees and put them all together on one range so they were kind of peppered between the salary schedule before and our salary schedule showed all 12 month salaries so if you were only a 10-month person and you applied looking at the salary schedule you saw the 12 month salary and you like cool that's an awesome salary I can totally afford that that's the job for me and then you apply and you you get your agreement and your contractor and you're like well this does not match this and that's because at the top it said you know these are pro-rated for 10 and 11 months so it was it was hard to navigate and hard to read and hard for you know Terry
066when she's posting positions to explain to potential applicants not this but this you know so it just it felt kind of like a bait and switch based on how we had this salary schedule set up then we had other things where we had it was silly um like a library person started out making more than the registar but the registar ended making more than the library person and the difference between this person's step one and step two was 5% but the difference between this person step one and step two was 3% and the reason that happened is because our salary schedules have evolved over time by adding positions so okay we have a line for the library person we have a line for the registar now we need a maintenance to they would just add
067a maintenance too rather than looking at the salary schedule and they said this is a great you know spread for the range of payments but they didn't notice that they were spreading it by 3% between each step and on the salary schedule was two or five so it led to all kinds of disparities and people were getting really frustrated because it didn't feel Equitable so they really did a good job looking at that and we removed the titles from the salary schedule and changed everything to ranges because anytime we had a new job or took away you know cut a position or added a position we had to change the salary schedule because that one didn't exist anymore and when you have names on there you got to bring it back anytime you make a
068change so we removed the names um working backward from the top step seven we made sure that each step increased by 3% over the previous one so now no matter what job you have on campus year one to year two is 3% year two to three and so on everything is 3% so that you know every year regardless of where negotiations are until you get to the top you're getting a 3% increase so it made it equal that way we also took the 10-month employees added them to a range and made that range the reflection of the full 10mon pay so that when they look at the salary schedule if it says $20 for the month just you know to use a number it is $20 it is not $8 because you're only 80% so
069we we fixed that they also took this opportunity to move move the some of the lower paying positions that were doing more and had more responsibility like our registar our business office technician and our athletic trainer up to the range level or equivalence of our maintenance worker one and library media Specialists so we were looking at those people that are you know they're rewiring electrical and they're being paid less than you know someone who's not as equally skilled so we tried to match skill education level responsibility all of those things with the ranges so they move some people around they also move the accountant two to the skilled maintenance worker 3 range and then for our it support engineer and our student data Information Specialist those positions used to be considered confidential positions until we
070unionized and they were um brought into the classified bargaining unit so when they did that they were removed from the classified management salary schedule and put on to the classified but they didn't look the same so classified management only has four steps not seven or eight steps and they were higher paid because of the technicality within their positions and and the education requirements so to make them equal we took their step four which was their top step and moved it to step seven which was the current top step and then worked our way down 3% down and then everybody because the people that were at step seven wouldn't have seen any change or or benefit from all of these so they added a column eight so that those people who have been for many years
071stuck at the top step have another step to move to next year so now everyone on the classified salary schedule has eight steps they all have the same difference between their steps and the the individuals who were the lowest paid have been maybe not exactly where everyone wants them to be but have been corrected to the point that they are able to do monetarily this year I think that's it oh right and then we have longevity steps so once you are here for 10 years that's the first step of longevity and I believe it's a thousand or it was prior to this ,000 extra a year um once you hit 10 years they have added 500 to each step of longevity so instead of 10 years being an extra thousand it's now an extra, 1500
072and then I believe it's 14 years is the next step and that went from 2,000 to 2500 and so on um I think that's it that yes anything else you want to say on that slide um I just want to say the beauty of this is giving them their pot of money and then allowing them the flexibility to arrange their pot of money how they see best for their members it gives them the flexibility and and so this is exactly how they chose to spend their pot of money yeah and then just a reminder so not everything is applicable to the classified management salary schedule so like I said they do not have eight steps so we're not adding an eighth step for the classified management salary schedule so the parts of their agreement that
073are applicable to the management is the 3% on schedule salary increase because adding the eighth step would be a 3% increase so the equivalent of that for classified management is to increase their salary schedule based salaries by the 3% and that is the equivalent for them again they also get the 500 increase to each longevity step no changes to the steps as they are just 500 more and neither group changed their Health and Welfare cap so I don't know if you remember last year their main press was that they didn't want out-of-pocket costs for the lowest health care plan so they spent the majority of their funds covering their health insurance so this year they flip-flopped it and are trying to take care of people on the salary side so there was no change or
074increase to their Health and Welfare cap and that may mean when we get our increases I think this month um maybe this week or next week um if there's increases that that will come out of their net income but they're aware of that that's you know that's the the uh what is it the juggle there's a word for it but I can't think of what it is now yeah okay so just considerations when you're looking at the tentative agreement we are using estimates for both 24 25 the estimates for 2425 don't let me scare you they are pretty darn certain we got them from the county assessor's office absent something crazy like an oil spill or something else like that the property taxes should be right around where they are estimating now at second interim
075it's very unlikely that they will change but they are still estimates and then we are using that estimate as the foundation for our estimate for next year so the numbers are soft so to speak um again we are keeping in in line with our deficit reduction plan and we are keeping the 3% for the bottom line if for some reason our property taxes come in lower than the 5.4% then we will be taking some of that out of the reserve to cover any differences and if it's over then that's a positive for the district and anything extra stays in the district's bottom line which is you know positive for the district and I think that's it are there any questions oh our recommendations are that you approve the tentative agreement as presented and that we
076continue forward with the deficit reduction plan and making sure that we keep 3% in the um of the increase going to the district's General unrestricted fund I have one question yes maam please it's all good I'm amazed I'm really impressed with how you guys did all this um so some Kudos this may seem like another silly question but is there an example of the new salary schedule is there a way we could look at that there is on the board docs let me see if I can open it though oh it's okay I didn't I missed that thank you you're welcome it's um one it should be I think the first uh yeah the first attachment shows the updated salary schedules for both the classified with the ranges and then the classified management with the
077increase you're welcome I I had a qu are you done I had a question on the 3% increase per range because it's step usually steps um will that uh in case of a the property taxes going down would that impact us negatively that we'd be locked into that 3% yes ma'am but I I do want to clarify we use 3% as our qualification for the amount between the steps some people for them that's like an 8% increase because their in their difference between steps was maybe only one but for some people it was a decrease in steps because maybe their increase was five so while everyone ended up seeing an increase based on the way that we moved from the top down with the 3% no it wasn't equal anywhere so it was like 1%
078here 5% here so it everyone is not seeing a 3% increase is what I'm trying to get at but they'll see it next year though right they will see an increase for some people it's 1% and for some people it could be 10% based on the increase and what their steps look like before and whether or not they were moved on the ranges so there is no blanket percentage that everyone is getting next year everyone's is different based on where they were prior on the salary schedule and after you know in terms of moving as well as the um yeah as well as the the unification of the step increases does that make sense so so like the majority of those that were like at step seven saw they may see $2,000 increase overall next
079year but some of those that have been moved may see upwards of like five to eight thousand next year it's just it's very very because it was so messed up yes yes all of it is figured in and so just streamlined and it makes sense within the fiduciary aspect that you cover yes in terms of in terms of every movement that could happen it is all it is all within those calculations the only time where we are kind of left holding the bag so to speak is if our property taxes come in lower than 5.4 than anything lower we're covering you know yeah I I really don't anticipate it but I say that and it's going to be like 5.3 just to mess with me because I said it I guess are they aware that
080if the proper just in bad case scenario the proper taxes go down that that the increase or once it's still we're locked in so it's sort of it's a gamble right like exactly exactly it's it's a gamble like if it comes in higher then they're going to feel a little frustrated because they were like dang we could have had an extra percent you know for to to bargain with and if it comes in lower they're gonna be like dang we really made out because we could have had half a percent less so it's really a gamble based on the estimated numbers but I think it is really the middle of the ground where we're taking everybody's interests into account and being as conservative while still making sure that we're taking care of both sides yeah
081any other questions I see the beauty in it because the 3% is is decreasing our uh deficit spending yes um and if it if it does come in lower then we're just decreasing at a slower rate exactly and so that's kind of does that help clarify a little bit we're not in Dire Straits if it doesn't I mean it would have to come in so low like Millions low and I don't yeah no and so the um if it comes above then we we kind of win because then we have extra and then our we add to where we need to be our deficit down quicker exactly and so that being said and I know this has been discussed before but um there's probably going to need to be an increase in that fund at
082some point so this I can't tell you what to do but I can definitely suggest that 3% is quickly D or I mean three million is quickly dwindling as to the the percentage Yeah and so I was talking to our district financial adviser at the county um last week when we were reviewing all this information their suggest suggestion which I think is a little high in make make some heads explode is to have the same amount of dollars that you are into basic Aid status in your ending fund balance Reserve so what that means is we are about $5 million into basic Aid so we would have to lose $5 million in property taxes before we would no longer be considered basic Aid or Community funded and we would be funded on the lcff formula
083so what they are saying is if God forbid some catastrophic event happened that caused us to fall out of basic Aid we should as a district have 5 million in reserve to cover a year of trying to figure out what that would mean for us it is so highly unlikely that we would be in that situation I mean I don't want to tempt Fate by saying how but like so so highly unlikely that we would be in that predicament that I think 5 million would damage our relationships with our bargaining unit and probably damage credibility with the community to such a point that that would not be what I would recommend but looking at a percentage of ending fund balance back to like 30% or 20 between 20 and 30 would make me feel comfortable
084and we should look at not a static number so that the percentage can grow with the budget without having to continually bring it back for review thank you for that I agree 100% on that so is there a motion to approve tenative agreement with the SZ Valley Union High School Educational Services professionals no you don't you can just read I motion to approve the tenative agreement I second it roll call please Mr Johnson I miss miss Noble I miss Grace Velasquez I motion passes thank you Elicia for that it's awesome this is the elisia show it really is I'm sorry I am trying to make it quick now we'll move on to the 20 2425 second interman budget in 20 2425 through 2627 multi-year projections okay we will just Dive Right In we're going to
085look at reporting documents obviously our assumptions Revenue expenditures ending fund balance and multi-year projections we will start with just the uniform review the best way to understand our budget is to review our budget website there's a lot of helpful information the only thing I don't put up there is the presentations I could but I just don't um you can find the sax documents you can also find the document that tells you how to read the sax documents if you want some lighter reading and don't want to fall asleep you can always review the analysis of changes that's just the quick screenshot for fundo one what changed and why very basic terminology with that one so you don't have to try to do the guess work so looking at assumptions in second interim we're almost done
086like we are at the Finish Line we know 95% of our coaching stiens which is always we know kind of basically what the amounts going to be but we don't know if they're going to be certificated we don't know if they're going to be classified we don't know if we're going to go to CIF so there's a lot of unknowns when we do the original budget so it helps us Whittle down when we get to you know knowing 95% of our coach budgets collective bargaining agreements for 2425 are already settled so that's already been in here since the original budget so we're good on that we know our state and federal revenue allocations they've been updated by the state and federal government we've been able to integrate that into our budget we also have our
087P1 attendance which is certified by the state P1 P2 for some districts changes a lot for us it's not super different but what's important for us is having the P1 attendance gives us the first actual snapshot of what what our inl property taxes are for the Olive Grove charter school so until we have something certified by the state we are just guessing based off of last year's Ada so P1 gives us the first kind of definitive view of where they're going to end up P2 is the official number but we start making payments with the P1 number we also have all of our information as to pending Grant revenue and expenditures so when we do our original budget we're just hoping and praying that we get all the a incentive grants the CTE the Golden
088State Pathways so some of them I don't put in if I'm really unsure and some of them I put in if I'm fairly certain but again things change so we removed the ones we didn't get and we add the ones that we did get we also have all of our vacancies quim right all of our vacancies for this year fully fully filled with campus supervisors everybody now is fully filled and all the staff movement for 2425 is complete and I believe everyone is in the budget except maybe the very last campus supervisor I don't think they are in there yet they they were after this but we know everything so we're we're in a good spot there for our Revenue overall we saw 6.3% increase in revenue from first interim the major changes for revenue
089on the unrestricted side so the unrestricted Sid saw less than a 1% increase we had $50,000 in Prior year taxes at every year we get some amount somewhere between 20 and I've seen it up to like 60,000 but we don't budget this because it's not a guarantee this is just the assessor collecting back taxes so it's not something we budget so it's a nice increase you know mid year we also saw $41,000 increase in interest $45,000 was added for the dual enrollment reimbursement that we don't add because we don't know how many students are going to take courses so they pay you know with the students in the sections and then we also had $7,000 at added for a Google training reimbursement that we didn't know we were going to hold nor did we know
090we were going to get reimbursed but it was a happy surprise on the restricted side of the house we saw a 181% increase the majority of this is the interest I mean I'm sorry not the interest the increase in the Golden State Pathways being added the title funds increasing a little bit the $5,000 pirate academic center Grant being added in the $65,000 Capac capity grant for uh mental health and wellness from I think it's from the county maybe the state county right count State funnel through County we had an increase in interest and then $20,000 increase in developers fees which is kind of cool because it shows that we're still building which is a good sign for property taxes so it's higher than we were last year and higher than we thought we would be
091this year we also have $155,000 for the pirate Foundation grant for the AP P Physics course access so a lot of money that we didn't know at first interim or didn't count on at first interim being included in the revenue we had a decrease in expenditures of less than 1% but any decrease in expenditures is the way to go so so far so good we had a $10,000 reduction in certificated coaches but that just gets added to classified so it's kind of a wash but it was still a reduction we had additional security staff added but we didn't backfill a student services assistant so there was a little bit of both them being vacant for a while and the difference in the cost of the new hire so it gave us an increase there we
092had a reduction of overtime budgets so I budget like a whole year of overtime in the original budget and once I get to about second interim if we haven't used it I take out about half of it so I assume we're not going to use it for you know the remainder of the year so that's been removed we also have early retirements people that retired early throughout the year that were replaced by newer uh new hires that are lower paid so that that contributed to the decrease on the unrestricted side on the restricted side we had a $60,000 redu reduction in salaries from unrestricted to restricted so our prop 28 art and music Grant is really giving us a run for our money because of the supplement versus supplant rules and we are having trouble
093it is not enough to pay for a whole new art or music teacher in one year it's um maybe maybe an extra period or two so originally before we read all the rules and had everything set with the Auditors and what they were going to audit we thought we were going to be able to pay for all of the art and music and we had been saving the funds for that once we read through the audit guide we were like okay we can't do this and we can't do that and we can't do this and we can't do that so we moved out the things that we don't think will qualify so that we hopefully don't have an audit finding and we move them back to the unrestricted we also had a reduction in summer
094school salaries so we coded for the last several years our summer school salaries to the Arts music and instructional materials block grant it was one of the eligible expenses we have used more of it throughout this year so now that we are halfway through a little bit more we know that it's not going to cover probably all of our summer school so we reduced those expenditures on the restricted side and added them back to the unrestricted side so we will still fully spend that Grant but we will have overage in the unrestricted side and then the next year all salary all summer school salaries will be back on the unrestricted side of the house and then in restricted we had an additional 1.0 increase in maintenance so originally when we did all the movement with
095maintenance and we looked at all the job descriptions and moved everybody around we asked the maintenance department to work with us and test not filling all three of the maintenance positions they went almost a full year and said this is too much we can't keep up with the need we really do need to replace that maintenance person so we replaced the 1.0 m in maintenance which is awesome because we were able to hire from within and then that maintenance movement moved things for us in grounds and custodial as our people moved all over the place you know getting their upward movement and then we were able to bring in one additional FTE in custodial so someone outside and it it was overall it was good it made morale for M higher it made you know
096efficiency higher and it was able to employ another Community member who is a former pirate as well so all good so looking at our ending fund balance the First Column is first interim and the second column is second interim the most important thing to note is that both of the Surplus deficit lines are green meaning that is a good thing meaning we are adding money to our ending fund balance if all goes as planned at first interim we thought we were going to add about $60,000 to our ending fund balance if all goes as plann we should add 200,000 to our ending fund balance anytime we are able to do this it is only um lessening the deficit quicker and making our deficit reduction plan work quicker and the point of having it work faster
097is that we'll have a balanced budget and we can have better conversations with our units and better conversations about programming and all those things because it's very difficult to add things while still deficit spending so the quicker we can get out of that the quicker we can you know write the ship and have better conversations so looking at our multi-year projections multi-year projections take the current year and the two outy years and if you look at the transfers out so line one two three four so row four transfers out and contributions to restricted resources so if you look at this you might say well quit transferring out and quit contributing to other programs like just stop and you'll have so much more money but if you look at that that is where we are paying
098our maintenance salaries and benefits and our debt Services both of which are mandatory so when we got our prop $51 it triggered that fund Leroy Green Schools act which means we have to have 3% of expenditures of general fund expenditures put into a restricted routine maintenance account and in order to not the district by doing so we were able to move all of our maintenance employees to the restricted routine maintenance account so we are paying for people that we already paid for and supplies that we already paid for every year out of this restricted routine maintenance account so we're really just taking money from unrestricted and putting it in restricted that we would have spent on the exact same thing it's just to check the box make sure we're meeting all of our requirements coding
099wise um so that is not something we can just choose not to do same with debt Services we we could choose not to but you know it's probably a bad idea for them to want to foreclose on our entire stadium and that kind of stuff so we only have I think 26 27 is the final year that we have our debt Services payment and once that falls off it's an additional 280,000 or so to the bottom line as well so we are making amazing strides towards reducing our deficit we are doing all the right things and staff is really partnering with us to enable us to do that so they're being very select as to the conferences they ask for the supplies they ask for and everyone is really trying to get on board it's
100really helpful to have everyone's buyin so it's it's moving in the right direction and if you notice 2425 we have the projected 200,000 Surplus 25 26 we only have 6,000 based on some of the unrestricted things going back into restrict unrestricted as those Grant fund dollars dry up you'll see them moved back into the unrestricted so it's going to increase expenditures again but it's not really increasing it's just moving where they are it's just losing Revenue basically and then 26 27 it goes back up because of the increase in property taxes what I will caution you with everything we've just talked about none of the negotiated Agreements are in here these were all done well before we finished collective bargaining and they are not in here they will not be reflected until original budget so
101outy your considerations deficit plan is working stay the course we're doing a great job yay all of us collective bargaining increases are not included in here we are half done hopefully we can be 100% done by the end of the year I don't know if that's wishful thinking or not but hopefully we can get there in our multi-year projections we are still keeping our multi-year projections at 3% just to be the most conservative as possible even though you know real world activity we we know we're going to be higher than that but for multi-year projections it's always best to stay conservative and then our minimum fund balance we already talked about right now it is the static 3 million that will need to be reviewed and I would recommend not reviewing it until after completely
102negotiations are settled and we're in a a solid space to do that are there any questions yes ma'am okay the P1 for the Olive Grove I I I just would like some clarity on that because I think I I have heard that it's it's not something that it's on a contract or it's going to end at a certain time okay yes so they um The Olive Grove Charter School originally applied for us to authorize their Charter that did not work so then they went to the county and the county denied their Charter so then they went to the state and the state approved their Charter the state approved their Charter for I believe it was a fiveyear uh Charter and then because of covid they extended it an additional year they are on the last
103year of their authorization and they will likely you know petition for reauthorization either at the local or County levels fairly soon probably but as of now we have them in the multi-year projections with the current Ada that they have and we're spending about 130,000 so to speak on on Olive Grove right now transferring funds over to them if they are reauthorized that will continue for however long they are reauthorized if for some reason they are not reauthorized that would fall off th in next year in 2526 so how how many other small school districts are paying for charter schools because obviously there's other charter schools in our district that we're not paying for so there's there's a couple of mechanisms for funding Charter Schools if you authorize so there's the Sanz Charter let's use them
104as an example they are an authorized Charter School of the college school district District so the college school district is paying them in District in they're paying inl property taxes for the in District students that go to that charter school but they have the benefit of being the authorizing Charter and being able to charge back some of their CBO time their business time their maintenance function so they are able to probably recoup some I'm sure not all but some of the dollars that they pay towards that Charter and towards the authorization of that Charter um so it looks slightly different for them on how that is now for Olive Grove I know that they are also paying for Olive Grove with again no benefit when the state comes in and authorizes their Charter and we
105don't have an authorization type relationship it's very hard for us to recoup any of the funds so College I would consider small they are paying for Olive Grove every District in our area is paying for Olive Grove residents uh students that are districts in their residence so any student that should be a college School District student they are paying for if it is a solving school kid they are paying for that now the benefit to being an lcff district is that when a charter school is authorized in your District even if the state authorizes it the state pays you back with your lcff so the state pays back lcff funded schools so they don't see a reduction in Revenue based on students leaving to go to a charter school so it's not so detrimental for
106them in that way it's detrimental in other ways it reduces their adaa they're you know losing programs that type of thing so it's not that it's not detrimental it's just detrimental in a different way but every District that they are touching is paying for their students on the Note then what happens that ADA money who who gets it if we're paying for Olive Grove right we're paying from our coffers um where's that adaa money coming from the state going so there's two different things so for us because we are Community funded the state says you have plenty of money in fact you have more money than we would give you you have plenty more money than you need for the programs you run you have to pay them for the students that of your District
107that go to their school we are not paying you back because you still have too much money now if we paid them back and we were only say1 $50,000 into basic Aid status and paying them $130,000 tipped us out they would refund that amount of money to what the lcff calculator says we should have but the money comes from us it comes from property taxes if we were say solving and they were lcff funded the state pays solving the amount of money solving needs to get and solving's transfer doesn't hurt them because the state backfills that does that answer your question oh it is but it it is I honestly if you ask them though it's unfair for us to be overly funded you see what I'm saying so like they're looking at us like
108it's it's unfair that you have more money than the state would even give you so would it behoove one of our districts that is Ada or lcff funded to absorb Olive Grove because they'll just get the money from them take off else they can't absorb it they could authorize it but the problem is you also take on all the liability and responsibility for authorizing the charter for oversight it's not just sure like we allow you to operate there's a lot that you take on liability wise and I don't want to go into issues that Olive Grove may or may not have had in the past but you are liable for all the expenditures that they make and all of that because you are their first oversight so that would go to sped and all sorts
109of different yeah yeah any other questions okay I think that might be the end of the Mi show let's see yeah the rest I can sit down so is there a motion for approval of the 202 2425 second interim budget in 2425 through 2627 multi-year projections please I motion to approve the um the U mult the inter second interm budget 24 25 26 27 well said I second that motion roll call please Terry Mr Johnson I miss Noble hi Miss Grace Velasquez hi motion passes now we'll move on at 703 to the public hearing on excess reserves 202 2425 through 2026 27 and we will close it at 7:03 and now we'll move on to the funds in excess of minimum reserves for 2425 through 2627 as presented okay so this is just a statutory
110requirement excess reserves refer to the portion of our District's ending fund balance that exceeds the minimum Reserve levels required by the CDE these reserves are essentially funds that remain unspent at the end of the fiscal year beyond what is mandated for financial stability in the state's eyes the CD has set specific guidelines for minimum Reserve levels based on the size of a district our District's minimum Reserve level is 4% so if a District's Reserve if our District's reserves exceed 4% we are required to report out and if any District's reserves exceed 10% of expenditures they're required to justify the excess by providing a detailed spending plan and Report with each budget iteration this is done through the plans that are attached to our board agenda and as a community funded or basic Aid District uh
111we are exempt from the reserve caps and triggered spend Downs that other districts and lcff districts in particular may be uh subject to but we are still required to the report out uh we are still subject sorry to the required reporting out so for our 2425 our excess reserves are 4.7 million 2526 is projected at 4.7 million and 2627 is $4.9 million we have a $3 million minimum fund balance set by board resolution um and after this blah blah blah blah blah oh and after this I was not reading my notes properly after our $3 million Reser Reserve minimum fund balance we have excess reserves in the amount of 1.7 1.7 and 1.9 respectively can't even read my own writing okay a motion to approve funds in excess of minimum reserves for 2425 through 26
11227 as presented okay I motion to approve the funds in excess of minimum reserves for the 2425 through 2627 as presented and I'll second that roll call please Mr Johnson hi Miss Noble hi M Grace Velasquez I motion approved and now we can move on to our discussion item uh was report update thank you um we had our was visit last Sunday Monday Tuesday and Wednesday thank you to the board members that attended our Sunday session um and I want to thank all of our teachers and our staff and our community our parents and everyone who really contributed positively to our was visit um when was leaves they leave us with a visiting committee report and it's a tenative report um and in this report I have um kind of highlighted in what I'm going
113to go over with you tonight um which were our wasque findings um our strengths and our areas of growth for continuous Improvement um section A or um bullet point a in our findings it's Organization for student learning vision and purpose governance leadership staff and resources um some areas of strength were Clarity of our purpose our leadership capacity organizational excellence and our attention to results and under each one of those in the more detailed report are other bullet points as to exactly what that means to them um but those were our areas of strength in under that area a our growth areas for um continuous Improvement our attention to results slash dat through cycles of inquiry aligning our existing non-instructional time for collaboration alignment of all programmatic offerings towards College and Career Readiness indicators and clearly
114distinguish the responsibilities of the superintendent from that of the principal to provide um necessary leadership instructional leadership under Section B is curriculum areas of strength is our variety of programs they were amazed for our school our size how many CTE Pathways how many electives and programs we actually have for our student um one of the schools is twice our size and we had more than they have so um real world applications access to curriculum our Partnerships and our connections are definitely a strength our areas for growth in this are again datadriven curriculum development equity and access and personalized learning plans and when they talked about equity and access the equity and access they were really highlighting was like gender equity and um and um you'll see student voice in a moment just making sure that
115that e that was Equitable um and socioeconomic Equity was another thing that they wanted to make sure we were uring um teaching and learning areas of strength was teachers facilitate learning students voice and agency digital learning and problem solving and career prep preparedness and applied learning under the areas for growth consistency and Equity centered practices and again that is like making sure that students are well represented in their voice um equalizing student participation so that you're not it's kind of one of those Elementary School practices with like Equity sticks and things that you make sure everybody's engaged either with a whiteboard or Equity sticks or somehow so that we're making sure that we're checking for understanding of everyone expanding applied learning opportunities and our persistent rates and our persistence rates they often to me spoke
116of math and our persistence rates in math um assessment of accountability an area of strength recognition for student growth and achievement expanded use of performance-based assessment development or the beginning of the development of common um Forma of assessment practices and implementation of our student privileges process and that was that our Juniors were able to earn the privilege because they were good citizens they were on target to graduate they had the GPA they had good attendance earning privileges instead of just being given the privilege of things and that shows just kind of a responsibility to society um areas for growth where the lack of structure for improvement for assessment of accountability the need for increased formative assessment use and trainings and the expansion of targeted academic interventions especially in math and then e areas of strength
117which is school culture um and this they thought was just our greatest area they they raved and raved about how culturally sensitive our communication engagement is how we have a robust support system for academic and emotional needs and how we recognize and celebrate student achievements um our areas for growth are strengthening student L learning and Leadership opportunities enhancing support for multilingual Learners and ensuring consistency and Equity practices school um and schoolwide strategy so again making sure that um equity and voice is what they talked about a lot just ensuring that not only does everybody have access to the courses I think they saw that that but they wanted to make sure that everybody's voice was being heard so that's important um then they gave us I just took a screenshot from the report our schoolwide
118strengths and our schoolwide areas for growth some are the same um and then what they give you is a rubric for the breakdown of all the different areas and where you land when it comes to um each of the areas so for example under resources we were highly effective under multi-tier personal social emotional and academic support we were highly effective so um there were some that they found us somewhat effective some that they found us effective and there were there was nothing in the report in which we were ineffective so that's kind of the was in a nutshell um our next steps is to wait for our final report from was and the visiting committee with the recommendation for the term of our accreditation um our visiting committee gives this report to was and their
119recommendation for the term but was is the one that actually assigns you the creditation term um we then need to really look at this very closely and come up with an action plan for each growth area in which we will begin through not only this but our lcap and other um other goals on campus develop our professional development plan and ensure that the systems and structures are in place that this and our other plans are successful and leading towards you know the academic achievement of our students and that is my short was report that summarizes their 42-page report quick question is so six years for accreditation right but then are there um as you develop what's going to change are there certain goals that you report to was or you wait six years no no
120no so I I am fairly positive we will not get a six-year clear ter term um I am anticipating a midyear at least report and visit at the three-year Mark and then the wasque cycle starting all over again in six years but there are benchmarks in which we report throughout that six years like how we're doing on our action plan very similar to the lcap how we report our data and things like that I think with um the changes that we've had over the many last few years to get six years is I think would be tremendous because the checkins would be helpful for you as leadership and the leadership team to follow along and have this consistency so I think that would be to get a clear would seem somewhat because of the lack
121of of consistency in the leadership um I really think what's a testament to this school is if we want to call it a lack of leadership or a leadership turnover really is kind of what it was it's a testament to the teachers and the administration that are still here um and that are new in the last year really it's a testament to all the people that were here that were truly committed to doing what what was best for students despite the lack or the turnover of leadership I mean the classified staff the maintenance workers everybody in the business office student service everybody there were so many people doing the right thing and it just took you know a cohesive leadership team to support that and so I think that um the visiting team recognized that
122and recognized the growth that we've had and um now we just need to make sure that we put those action plans in place and we accelerate to where our goal really being one of the leading schools in the county and the state and and we are that school that is right at the Tipping Point of going from good to Great absolutely and I think all of the the the community just the the trajectory is the the angle of it is so steep it's it's tremendous and I so I think this is a wonderful report in that regard yes and I do love the equity and voice because I when you said that little Equity sticks I was thinking of you know the little quiet student that doesn't get H it's not anything other than that
123but to I think it'd be tremendous to find that voice for that student that needs to be heard in a classroom just you know right so and so that's that's one of the things that they spoke about in equity and I think we can all appreciate that so on uh your bullet points growth areas obviously the areas of strength we need to continue in those correct and then theow grow areas is is is this now the time where you the administration goes to uh greater lengths to come up with a plan for those growth areas correct so um one of my goals at the beginning of the year was um in assessment and accountability was the cycle of inquiry like how are we using data to drive our instruction instead of using the autops of
124data using the ongoing formative assessment data to actually like Drive our student achievement and address it on a more regular basis as to who really needs those interventions now and how can we improve our instructional strategies so so those are the types of things and and it's great that our that our teaching staff is on board with developing a profile of a graduate which was one of their recommendations they're on board with with common formative assessments and datadriven instruction and that cycle of inquiry they're on board with um research-based schoolwide instructional practices because one of the other things they talked about was consistency of voice from class to class to class there's not consistent instructional practices that kids when they walk into every class it's a predictable environment or a transferable so a lot of
125schools use thinking maps or they use corn notes or things like that so our staff's willingness to come up with some at least two research based instructional strategies that all students will know in every class is an expectation and those two research-based instructional strategies feeding the success of the profile of a graduate so for example if one of our profile of a graduate if it's that we really want to make sure that our students are leaving here as effective community ators what instructional strategies are we going to choose to make sure that that feeds that profile of a graduate as an effective communicator and how are we going to assess that on our common formative assessments to make sure that even in a math class on an algebra 1 chapter 2 test how are we
126making sure that our students are effectively communicating their knowledge or their lack of knowledge and then what are we doing with that with that information so it all works together that's awesome so that's the plan that we will come up with and that is what will drive our entire next year and probably years Beyond professional development but I can tell you our department chairs already went to Steve ventur at the beginning of the year to kind of start piloting so I could like put them in the shallow end and and show them and that is going to start to expand now that's fantastic so so this this kind of this report rep validated the things our teachers and our staff already knew we needed so that that's a good thing so did you did you
127say that all the teachers have been trained in formative assessment no I mean no not in the cycles of inquiry in which the way in which we want to use common formative assessments which are and a cycle of inquiry is like you do a lesson you preest kids then you set your learning intentions and your goals for that unit and that is different based on your pretest if you've never given a pretest you're just going to teach the way you've always taught right so so you set your learning attentions you teach the actual lessons then you take your post assessment and then you analyze your results and there should have been significant growth between your preest and your post test it should be at least 80% significant growth right you shouldn't teach what they already
128know but you should make sure you teach what they need to know um and then you take those results and you sit as a math department whether you're a single subject like whether you're the only AP Calculus teacher or you you're a group of you can sit together as a math department and you can really talk about the instructional strategies that work what the kids need to know coming into that next math class and how that all works together as a math department and how they can support each other even if they're the only person because we are small teaching that course look into Edy protocols they're fantastic with the with the technology tools and you can make them consistent oops and voice can be spoken there edu edu protocols they're um based out Orange
129County but they they have a conference in lagona beach in the summer awesome thank you Kim so now we can actually go on to board matters any concerns with our upcoming meeting dates we're good okay so now at 7:21 we can move to close session maybe take a little recess in between okay awesome spe need you guys have everything office