001So with session, thank you everyone for your patience. We'll begin with the roll call. Da Martin is here. Delay Martin here. Robert Johnson, Kathy Bodecker, the Diana. Please join me for the pledge of ladies. to the flag of the United States of America to the republic. And we do have an author owl here in middles which we are streaming the meeting again this evening. Item number four close session reports in regards to item number one 5497 performance evaluation superintendent principal. Nothing to report. In regards to item two, do code 54957B.1. Public employee, there is a new van driver, Satie Wells, and a new lead custodian, ground maintenance driver, Kai mission. And item number three, DEP code 54957, public employee discipline dismissal release. The district provided direction to the superintendent regarding outstanding personnel matters involving two
002district teachers. Item number five, approval of the agenda. I move to approve last motion by Tom and second by Delina to approve the agenda with it. All in favor say I. >> I oppose. Motion carries. Item number six, public comment on non-aggenda items. Members of the public are invited to address the governing board on any matter within its jurisdiction not listed on the meeting's agenda. Comments are limited to three minutes per person with a maximum of 20 per topic. The time cannot be transferred from one speaker to another. Please be advised that a schoolboard meeting is a business meeting held the public and not a public meeting. Consequently, the board is legally prohibited from discussing items not posted on the agenda and cannot respond to public comments during this session. Is there any public comment
003on non-aggenda items? Seeing none, we'll move on to item number seven, comments on agenda items. Again, members of the public are welcome to comment on any business item listed on the board's agenda. Comments are again limited to three minutes per person with a maximum of 20 per topic. The time cannot be transferred to one to another. Public comments on agenda items will be permitted during the board's consideration of that specific item. While the board appreciates and welcomed your comments and questions, it is not at liberty to respond during the meeting. All comments will be taken into consideration during the discussion of the item. Item number eight, consent calendar. All matters listed on the consent calendar are to be considered routine and without opposition. The consent calendar will be enacted by one motion. No separate discussion
004of the items unless a board member or the superintendent requests that a specific item be removed from the consent calendar for separate action. Any items so removed will be considered after the motion to approve the consent calendar. Uh this evening's consent calendar has minutes from the January 13th meeting. the bill's warrant and transfers from January and the two new hires of the van driver and the lead custodian Brown's maintenance van driver position. I would like to pull the minutes for a couple of minor corrections to be made. and not something to pull for, but I just wanted to ask for clarification on one item on the on the checklisting uh page number one, the indoor environmental services charge for the PAL shape grant for 18,959. Could you give a little more information about what that
005was for? >> Yeah, so indoor environmental services or I we are we have a cow shape grant and this is for our hstack units and so I think it's annually they send up and they do all the performance on all of our HVAC units change out filters. So we had a grant that all schools were entitled to this grant and you didn't have to apply for and they're giving you money but it was specific to HVAC units and filtration systems and so there were a lot of filters that were changed out but that's part of the reason why it was such a high cost of the money was there and that's what had to be spent for. >> Okay. Is that the end of the grant or >> that is the end of the grant.
006Okay. Any other questions or clarification or public comment on anything on consent calendar? >> Move to approve the consent calendar with the uh >> you guys make a correction or just leave the comment on the notes. >> Um so yeah, I'll just go through now. So on page one in regards to the basketball driven environment and I may have written it down wrong. I had noted that it was number 23. It is 23. You're correct. I double checked. So that was on referenced on page number one and page number seven. And then on page number three in the GPAC report, there was a small typo on the location in the third line there. or should I believe this should be grindstone community center and then on page number seven in the assessment reports um the
007classified employee that was referenced I believe the accurate number would be employee number 375 so those are the fractions they have to counter with the actions made to previous announcements. >> Is there a second? Second. >> Motion by Bob Senena to approve the consent calendar with the corrected minutes. All those in favor say I. >> Opposed. Motion carries. On item number nine, reports, student reports. Good evening. Um, last month we had homecoming game and homecoming week. Um, everyone had a very fun time during homecoming week and we even had a parade for each class. Uh, our homecoming king and queen was Dioni Mitchell and Aaliyah Odell. FFA had their monthly meeting for the activity. We did basketball and discussed upcoming fundraisers. FFA will not have a meeting this month and five FFA members will be
008going on Thursday to a competition and competing in Creed and job interview in Orland. February 19th, the high school students will be going on a field trip to Sacramento to uh see a Broadway performance, Beetlejuice. Um ASB is talking about having a prom in April sometime and we will be fundraising world's famous chocolate bars. And then blood drive tomorrow. Um, Miss Michaels wanted me to mention it and ask people to come. So, the blood drive. >> Um, I think it starts at 11. Do you know? >> I'll find out. >> Before you go, >> we also had FFA help out at the fire station on Saturday for our big event and they did a fantastic job. Thank you so much. >> Thank you. Thanks for stand. So, we have cultural classes. Um, you guys want
009to write these dates down? February 20th, March 20th, and April 17th, all at the Grindstone Community Center from 3:30 to 5:30. And we have family literacy night on February 17th from 5 to 7 and it's Native American showcase books and we have it here and then we'll have um the good hot dogs. No, they're the good hot show. >> Uh last year was our first showcase and we had one of the moms come up and read a book. did a story time with the kids and then uh we had our parents uh being involved with the home games doing the concession. Mr. Tom Bryant, we had an Indian taco sale a few weeks back. We made over $700 for the sports program and then tonight we had another sale. So I'm not sure what that
010looks like. So, so we're excited to be helpful and involved and just being a part of the community. So, that's all I have. Thank you. >> Emily, would you be able to share the classes to New York? >> Yes. Members, I got the driver of the homecoming floats and there's still a half a balloon duct taped to the top of my truck. And I also accompanied the clients who helped with the the safety of Col. And we had nothing but great comments from everyone of how great they look, how professional they were. And Jamie Johansson, who is a gentleman who running for an assembly seat, commented on he asked a lot of questions about the chapter and how impressed he was with the students that we had. So, it was really good. Um just a
011quick comment. Um a lot of this meeting thing gets put together um behind the scenes and when we get here everything's all nice and put together and I just like to thank Ryan for that. I know that sometimes a very thankless job over there and he gets to put over in the corner but uh he really helps us be successful up here. So just wanted to throw out a quick thank you. >> Okay. CBO. >> So, um, you all received the audit report for the 202425 yearong along with the letter from the auditors. Nothing really different from prior years when it comes to what that report looks like and what it was designed to do. It's designed to look to find if there are any kind of material weaknesses with the district itself and its
012processes, the way that it reports transactions, and if there are any kind of misstatements. And so if they're minor, then they can be worked out with the auditors themselves. If they're major, they're actually mentioned in the report or there's an audit finding. So instead of going through the entire report, I think most people like to go to the end to see what those uh findings are. And so apologize, I have a digital version. It's a little bit different. If you go all the way to the back of your report itself, you go to page 73. should say Stony Creek by school district state award findings and question cost for the year ended June 30th 2025 and then it's got a listing of codes and the AB 3627 finding type. So there's a couple of findings
013here for that year and so things that need to be addressed and or fixed. The first one is with the school accountability report card. And so it was specific to the fit form, the facility inspection tool that was used for the report. There was a little bit I would say of a language barrier when it came to filling out the report considering our custodian ground sorry mechanic um maintenance >> lead maintenance mechanic. I've got this a long time. This lead maintenance mechanic is fluent in Spanish. And so one of the the employees over at GCE actually translated the form into Spanish for him. And so there was just a little bit of a timing issue with that as far as what what matched in the report what we had had written. And so we're going
014to do a little bit better job of translating that and getting that to be precise as possible because there's not going to be necessarily a direct translation to everything that comes in. And so there was a little bit of a discrepancy there. But again, there's no financial repercussion there. And notice how let's say it's got a criteria and then the condition of what happened and then if there was a cause for it, the effect of what happened. If there's any kind of question cost, they put the cost in there. There's no kind of cost associated with this. And then whether or not you've done this before, it's a repeat finding. One thing to note, too, when it says repeat finding, what's funny is repeat finding between this year and the last year, it actually could
015have had it happen two years ago and still not considered a repeat finding. So I will I will say that and the recommendation is we recommend the district implement procedure to ensure that all information presented in the SAR and fit form is accurate and then you have the corrective action plan you have to put into place and then they'll report on this the next time they do their audit they'll look back and say okay did you implement it you know did you make those changes and now is it act then there was another one on the next page page 74 instructional materials this one is I would say very tickytac in that it just so happened that there wasn't a quorum for the board to actually report out in the first eight weeks of the
016school year. And so because it was moved the board meeting was actually not a able to be held because there wasn't a forum. It put us out of compliance with being uh basically you need to have that done within the first eight weeks when it comes to instructional materials. And so again it's not a recent finding. There's no question cost. You need to say what you're going to put into place. And basically the corrective action plan is if you know you're not going to have a quorum, then you're going to have to have a special meeting in order to comply with. And then on the next page, then they look back at the last year and say, okay, if you had any findings from the previous year, did you address them and were they corrected?
017And there were a couple there, too. It's a finding from 20241 associated student body funds. They're saying that two out of five cash dispers dispersements tested did not forer approval of a student representative. So every time that there's student body expenditure, it needs to be signed off on by not only the the superintendent principal, but as well as the um >> ASB adviser as well as the student. And so there were a couple of those where they were missing the student signature and so they go okay is it repeat finding no recommendation of action plan and whether or not you did that and the current status you'll see is implemented. So that was not a finding this year. So so we did well in that area. The next one on there is for the expanded
018learning opportunities program or the ELO program. So there were some registration forms that were disposed of just so happened to be in between. So there's not compliance with that. Again, there's no question cost with this one either. Not a week finding. It didn't happen in this last year. So it's been one of the things I don't say it's a good thing or not, but if they're going to find something, we like to say hopefully it's something that doesn't have a question cost associated with it. And most of the time it doesn't have a question cost with it. And if it does, then we we really look thoroughly at it and say, is it really something that wasn't correct and needs to be corrected going forward? Because it's not necessarily a bad thing that you have
019findings because it just means that it's something that you need to pay more attention to. And it could be a weakness that say, "Oh, well, hey, we need a better job with this." One thing that I'd like to point out, we were talking about the basketball games and the concession stands. That has been the best year I think ever when it comes to the backup that goes with those because that's one of the things that they scrutinize is looking at the list of items that were sold, the total the amount that was there. Does it match the receipt? Does it match the cash? And so far, that's been the best that I've seen. So, um, so kudos to Mr. Bryant, those working there as well. that that has always been one thing that's been a
020problem is trying to get the proper backup for that. And so I think everybody's done a really good job. I just want to point that out. >> Any questions on it is a quite a long report. It gets into actuarial studies and estimation that really don't have anything specifically to do with the district. It's more of if you have x amount of employees and you have this many that are about to retire, do you have enough built up so that you can cover the cost of retirement? Any kind of postemployment benefits that you now might offer. So there's a lot of uh estimation that's done with these reports. So I like to look more at the the things you really have control over rather than those that are just going to be an actual estate.
021>> Okay. Thank you. Superintendent principal report. Okay, so our district enrollment currently stands at 59 students with 34 at Oak Elementary and 25 attemped a little bit which you know I think everyone around here has felt flu that's been going around and boy it's been a tough one. Um but our districtwide attendance is at 92.9%. Um, El Creek Elementary is 92.7% 93.1 at El Creek High School. So, we're we're still doing better than we normally do, like a lot better than we normally do. Um, however, I'm actively exploring additional strategies for how to recover attendance. So, I've been looking into some options there. I visited a school district that's implementing human recovery strategies when I was down at my conference. Um, so I'm looking into how we can make that happen here and what our
022auditors would like to see in order for us to do that. Um, so just remember consistent daily attendance is essential for academic success, positive engagement, maintaining strong learning routines. You want to keep those kids coming. Parents, you're doing great. really. Uh I love that when Jill calls in the morning, most of the times when she reaches parents, they say, "All right, I'll bring them in." And then they drive their students in. And so that partnership has been amazing. The teachers are noticing the difference in the classrooms and the kids and their ability and what they're able to learn because they're here. So, thank you so much for making that school attendance a priority. Um so, a couple of highlights and updates from the district. Homecoming was a huge success. Um, the kids really just went
023our ASD advisor, Mr. Tucker, and a little homecoming parade. I mean, we had our fourc car homecoming parade and it was just adorable and fun and there may not have been a lot of spectators on the side of the road, but you know what? Those high schoolers were in the back of those vehicles waving away, and they were happy and excited. It was great. Special shout out to President Martin who was a driving and also to our Elk Creek fire volunteer fire department. Thank you so much. Uh we had a fire leading the parade with a fire truck and then another one who was blocking the road to make sure everybody was safe. So it was a team effort and it was a really fun time. Another level of stress I didn't know I would
024have was trying to choose what type of music to play to not embarrass the freshman in my face. >> They're trying to get like am I getting a thumbs up or am I getting a glare and it's so I don't know if they can hear but it was so loud in the cab. So I hope that >> I think they had fun but gosh >> they had a great time and they're already talking about next year so you've got some time to get your playlist ready. >> Um we're really excited. um to keep talking about our new partnership with Kenobi Data Wellness Incorporated. Um through this partnership, we have Miss Railen Brown who is joining us as a partner with our district to provide additional supports to our students and their families. And this collaboration
025with Kinoatai enhances our ability to address student wellness and needs as well as our famil family's needs um and reinforces our district's commitment to serving the whole child. So shout out to Kinoatai. Thank you so much, Kyle. We really appreciate you guys. Yeah. >> What type of a role will she be doing? >> Kyle, do you want to speak? >> Sorry. What type of a role is this person? >> Yeah. So um I brought some stuff for you. So um yeah, so what we're offering is um medical benefits. So, um, what makes it, um, beneficial that we have a relationship with the district is we're able to offer services within the school. So, if a student or a family member doesn't have medical health, then obviously they can be at the school and get services.
026Um, but it allows us to go and provide um more support to support their home life. And if they have medical behavioral health concerns and challenges, then we can connect them with services and not just refer them to services, but really help them access the service because a lot of times the traditional method is you get a referral and then you're kind of set off to um navigate that system on your own. with enhanced care management in our our services, we're able to really work with the individual and the family to make sure that they actually get this the service. And if there are barriers, then our organization can look at what are things that we could do to assist that. So, um, one part of it that we're really excited for is like housing
027security. So, if you have families that are struggling with housing, um we could help with security deposits, move in costs, purchasing um equipment for their home, whether it be like um some minor appliances, bedding, those types of things to really so that people have all of their basic needs met so that they can really focus on more of, you know, their their their own health, but also for students to be successful. So, um I did bring uh kind of more of an overview of what our services entail. Um again, these are state benefits that are tied to whether they're on partnership or not. So unfortunately some of there are some restrictions but what we also are looking for because we are going to be on campus we're going to meet uh but um it's looking
028like two days a week that we're going to be able to be on campus is to support if students just need a break you know if they need a space just to kind of come and relax and just kind of refocus. we're we're we're seeing with some of the students that we're already working with is um you know, a lot of our students um might have some struggles that might have not been identified yet. And if there's a way that we can support um getting them access to services and we can, but in the meantime, how can we support them to be successful now? Um because we want to make sure that, you know, they stay in school. you know, we want to make sure that they still um are are present here, but also
029we know that, you know, because there are some challenges, how can we support them right now? And so maybe having um Railene um some of the things that we're talking about is having some um activities for them like just a drop in if they're having some challenges in class that day, there's a space for them to go and somebody to talk with them and support them. It's really modeled after the cal the wellness coach model which is more of nonprofessional or I would say non-traditional like u the mental health behavioral health services is more of um people from community that have some entrylevel experience with dealing with those populations and those topics um being able to support students and so we're really excited to have her in because she's uh from Kulusa um but she's
030very involved locally um and she really definitely has those auntie vibes. So, a lot of the youth kind of do kind of respect her and will, you know, definitely someone that they could they could lean on to support and um so we're really excited and I want to bring these and has a little bit more information for what we offer. But, um we work closely with GPA. So, everything that we do is really in line with the tribe and working with the tribe. Um, and I so a lot of what we do is because of the tribe tribal support that we have and and obviously the relationship that we built with the district here. Um, and so I just wanted to say that's what we're doing and we're really excited to get things moving forward.
031Um, we're growing. We went from four employees to 10 and now we're growing. So, uh, it's been a a slow thing, but we're we're very intentional in the work that we're doing, and we're really grateful for the collaboration that we're able to do together and and not just for the native students, but all all students that might have needs. So, we're um we're really excited. So, yeah. I don't know if that answers your question. I hope. Okay. Any other questions? >> Perfect. Well, our contact information in there, our referral process is in there so that um staff and Emily can have that. that way if a youth or family has identified with the need um that there's a process that we can go to get all that going and really can she knows a lot
032of the community members out in grindstone so she knows whose door to knock on if that was needed and how to how to support them in that way. So thank you. >> Yeah, just more resources to help kids and serve families. It's what we're all about. So we're really excited about this partnership. Um tomorrow we have our annual blood drive. Mr. Michael works very hard with this along with help of the kids. Uh signups are appreciated, but if you didn't manage to get our sign up list, we're still taking walk-ins tomorrow. It is 11 o'clock. I checked it's 11 o'clock. Um so that will be down in the gym at the high school. Our FFA students will be traveling to Orland High School on Thursday to participate in the greed competition. So we're excited to
033see how they do. There's no school on Friday or Monday. We have an extra long weekend. This weekend we're observing Washington Missouri and President's Day. Next Tuesday, the 17th, as Aton told us about, we have our family literacy night. This is an evening that we do in partnership with GPAC. That's from 5 to 7:00 p.m. Dinner's provided. Make sure you come to that. It's really fun time. It's great for community. Come in, get books in the hands of kids. It's a fun thing. Um, and then on Thursday the 19th, as Serenity told us about, our our high school students are going to attend a Broadway performance in Sacramento of Beetlejuice. And then we're going to have a formal dinner at Cafeteria 15L, which is right next door. So, this experience is intentionally designed to support
034student growth beyond academics. Um, our staff have been engaging our students in conversations about representing our students positively, including maintaining a positive attitude, using polite speechions, and dressing appropriately for formal settings. These experiences help our students develop critical soft skills that will benefit them in school, in college, in career, and in life. And uh we also talk to them about if having a more formal set of clothes is a financial hardship, they've been given several different adults on campus to reach out to so that we can discreetly help them get the clothes and that way nobody is left out. So we're really excited about this trip on the 19th. It's going to be a long day, but it's going to be a lot of fun. And I am attending with them as well. So, uh,
035I think it'll be interesting seeing Beetlejuice on Broadway. We'll see what they think there. Um, a quick staffing update. We're pleased to welcome two new staff members to our district. Mr. Kai Menon has joined our team as lead custodian, ground maintenance van driver. Long title. And Miss Sad Wells has joined our district as a van driver. Both have already made positive contributions. They're fitting in well to the team. They're working really hard and we're really excited to have them. So, overall, um I'm proud to continue to serve here in this district. I'm proud of our staff and our students and our families. Um we're making great strides at supporting our students and I thank you for your continued support and leadership. >> All right, moving on to old business. Item eight is 888 maintenance vehicle
036inspections. >> Yes. So, this is just an update on where we're at with our 19.8 inspections that are banned here by the state of California under Senate Bill 88. Um, under SB88, uh, not only do all vehicles that, um, transport students have to undergo a 19-point inspection, but they have to be done by a barcertified, uh, repair shop, which locally that is J&J Automotives, um, and just a quick update, as of February 10th, all of our district vehicles have undergone the required inspection process. The maintenance pickup uh has a repair appointment scheduled for February 24th and the parts for the old A pickup are expected to arrive on February 11th. Once those repairs are complete on those two vehicles, they'll return to J&J for a reinspection um and a final certification. Uh those those repairs
037are minor repairs, so they are worthwhile to put into those vehicles based off their value. Um all of our other vans and districtles have passed in session. >> Great. Thank you. Any questions? Start moving on to new business. Item 12A, governance handbook and training. So this is about the time that we did the board governance training last year. It was on January 16th of last year. And it's usually something that we try to do when we have a change of board members. So, I have gotten two estimates of folks that could potentially provide a an in-person board governance training. So one is from the National Center of Executive Leadership who was the team that we used in the past to do the training and the second is from Yuri Calderon who has extensive work with
038the small school districts association. So we have a cost estimate for each of those folks. That's something the board would like to consider is doing a another governance training and updating our hand. >> You need a motion on that or >> Oh well, we need to decide which one. So the one from National Center um has some options. It includes it. So the presentation fee including travel and all of that included is 5,000. And then he also is recommending an assessment I think similar to what we've done in the past. Um the five dysfunctions of a team assessment for everyone including superintendent Pendle would be an additional $420. So the total cost of that workshop would be $5,420. The other option from Mr. Calderon does not include any type of assessments like that that I
039as I understand it and it's $3,800 and they would both be a sixish hour inerson day that we would need to figure out how we can schedule that. We would need to kind of figure out who we want to work with first and then determine timing seating on your board. Such >> you've done these before, right? >> I've done two I've done it twice. Yeah. With um the National Center gentlemen. >> What kind you do? Oh, I think he did great. Um, we did one just with him and one with him and a a postcard to Mr. Taylor who was at that time he was a superintendent in Corning and now he's a county county superintendent. So there he has some different folks on his staff depending on availability and when we would want to
040do it. I don't I haven't done one with Mr. Calone before so I don't know what this would fail. Um Emily, do you have a perspective? You've worked with each of these gentlemen in various capacities because it would also include, you know, it's for the board, but was bringing you and goals and working with you and such. >> Um with Mr. Van Black, that's person the board's worked with previously. So our current governance handbook was done with his support. Um Mr. Calderon, uh I've worked with him through SSDA. Um he's he I mean he's great. He is a former CEO and attorney so he has more of a legal perspective than Mr. Van Fleck who is a former superintendent. So um but we haven't done any board work with him before with Mr. Calderon. So
041I really think I think either would be strong choices for the board. I think just wants to go Well, I like Fred cuz he's familiar, >> but um the other fellow best Yuri Yuri >> Yuri he he could save us some money And so, um, that's kind of the way I live. >> Okay. Delina, what do you think? >> Um, I agree with Kathy. Try something different and save some money where it is true. >> Well, one thing I should say, it was on a separate page here. So Yuri's and I don't know if it'll be substantial, but Yuri's includes his travel and such is included in this 5,420. Yuri's would be the 3,800 for all the facilitation, but his travel would be at actual travel costs. He lives in Galita where >> so a
042flight in a hotel >> would also might bring that up too. That would actually bring that up substantially probably. >> So about the same cost. >> I thought it started. >> Yeah. >> I don't know. I've also I enjoyed working with Fred. I don't think that a new a new perspective is also not a bad idea to get a new view of the board and the district. So I don't have a strong thought for either one. I need a motion to move forward in some direction if we would like to go down the path of having another training. I make a motion that we move ahead and do another which one? Um, if they're going to be close to the same, my thought is to go with Fred because he knows our strengths and weaknesses
043and he can help us to uh uh to grow. It's just like that. I'll second that. >> Motion by Kathy and second by Bob to go ahead with the proposal from the from Fred the National Center. All those in favor say I. I oppose. Motion carry. Can I comment on something like that? >> Yes. Um, I think it might be good to see about incorporating some tribal like component in that because I know that just in our um working on the policies that we were adopting, there was a lot of opportunity in that meeting that we were learning together about terminology that's being used in those policies. um when we're coordinating uh or when we're working with the tribe, what does that look like? What's the formal process? So, I think it was a good
044uh for me, I think it really highlighted there's a lot of opportunity for the board to learn um what those policies actually look like in practice. And I think a part of it is having conversations of even how the tribal governance structure is and how that gets tied into a lot of the the policies that the board does have. So, I think if there's a component in there to weave that in, that would be, I think, a good opportunity for the board to kind of have more of a formal training on on what that looks like because there um obviously are a lot of federal requirements that, you know, with with title six funding that there the board does have to be made aware of. And, you know, we really didn't have that deep dive
045until we went through all those policies. because I think a lot of it was very outdated and I don't think the district ever went to that extent to really learn about that stuff. And so I know that Rita was there and Emily were there and you guys asked a lot of good questions. Would it be good for the board to kind of be a part of those conversations too and I don't know if they're able to touch on that. I would maybe be intentional asking and then they could bring up what uh title six you know that relationship looks like the mandates and then kind of how it would look like something definitely take great item B designation of CI representative This is a Facebook thing that we just need to have done for CIF.
046We have a page or packet um designating Tom Brian as our CIF representative as he is our director. >> What does he have to do? go to meetings resume. >> We have to vote on that or just say >> we have to take action on oblivion. >> So I entertain a motion to representative >> there second excuse me a motion by Bob and seconded by Kathy to appoint Mr. Brian as a CIF lead representative. All those in favor say I. >> I. Opposed. Motion carries. Item 12 C12 data sharing and services partnership with CCG. >> Okay. So this is a bit of a complicated one. Um so there is in your packet there is an agreement with CCGI California College guidance initiative. Okay. And it's so that we can share data with them about our
047students and their classes that they take and if they're on a UC or CSU pathway. And you may be saying, "But don't we already report that?" The answer is yes, we do in a different site, but now California is mandating that we join with CCGI and share this data with them anyway. So that's what this is. It's a requirement by our state for our district, but also the board. So I did put a little overview of CCGI and what the data sharing is there on the board agenda for you. So is this aggregated data or it's individual student data? >> Uh it is individual student data from my understanding. Um and it is an additional piece that my office staff will have to complete every year in a separate online system. >> When you say
048requirements, it's by law or >> by law. Yes. I did a little research into it and I it seems like the thought is that it will help students apply for college because it allow they'll have a login or they can have a login and that idea. Yes. I mean I hope so but I think yes I think you're right that is the the big idea behind it helping kids on and do provide students with the ability to autoop applications for admission to all CSU campuses well I mean I as much as I don't want to share our data any more than we have to any any other step we assist kids to get their application done. Maybe you can use that as a bit of pressure alter by the trip by Delina to approve the
0492012 data sharing services partnership with CCG I. All those in favor say I. I. opposed. Motion carries. >> Item D, notice of resignation. So, the district has received a notice of resignation from trustee clo effective the meeting today. Um, I have a letter that she would like me to read. And I would also just like to express the board and the district's appreciation for the time that she was on board. It's not an easy job. There's there's a lot of things to take into consideration. So we thank her for her time and dedication to the students. So again, this letter is from Diana Corpal to the board of trustees to be read an open session. I have long I have I have thought long and hard on the decision to resign as trustee from the
050SCJUSD. First off, I want to thank the folks that voted me in with hope that there could be some accountability and change. In the year that I have been in the position, that has not come to fruition. I went over and over in my mind after the January meeting and came to the conclusion that nothing will change. There is definite favoritism from certain board members for the superintendent, which in my opinion clouds their judgment. To be honest, I do not trust the superintendent to be open and honest, which in turn can skew my judgment as well. If I am unable to see things through a clear lens, then I must step down. Unfortunately, I am the third person to quit this board and all briefs felt the same. Our voices were not heard. You can
051only run in quicksand for so long before you sink. I am not willing to sink. As I have said many times, they want the superintendent to succeed, which in turn ensures that the students, staff, and school will succeed. I am still holding out hope, and possibly the answer is whoever replaces me on the board can help that happen. I only want good things for the district. I would like my resignation recorded and effective at the regular meeting in February 2026. Thank you, Diana. So here today we are formally accepting the resignation, declaring a vacancy for trustee area 3 and determining the process for filling the vacant seat. So when any when it comes to any vacancy like this, the board has two options. We can either as we normally do uh announce the vacancy, take
052applications, interview, appoint someone or call for a special election which would be very cop prohibitive. So, we would need to look at a timeline uh official process and timeline for filling the vacancy and making sure there are some specific timeline requirements as far as posting the the vacancy if one thing that I wanted to bring up as far as timing, I know that the rest of the board um is able to attend the small school district association conference in the middle of March. I don't know if it would be feasible at all to have the timeline that would allow if the person who's interested is available to also attend the conference, but it would be before our next regular meeting. So, have to be a little bit of an accelerated time frame. Otherwise, I think
053the process is pretty similar to what it's been in the past. Um so there's a certain a minimum amount of time right that we need to advertise the vacancy >> 18 minutes. >> Okay from today. >> Yes. >> And that would put us to the beginning of March. >> We would have to advertise it today though. I don't think we have >> start unless we're doing tonight. >> So I don't know if that's even feasible. It was just something that I thought it would be really great to have a board member to attend this classroom. >> It would be great if they could especially >> um 15 days from tomorrow would be the 26th of February. And so that would be like a Thursday. That's the Thursday the 26th. And then if we set a
054special meeting for the second, third, four or sometime in there to a point then they would be they would be but we could put that on advertiser too. I mean, it's a tight turnound and it's but it's possible if the board wants to push these but I guess if we didn't get if no one applied or not per it would just push it out further. >> Yes. Within 60 days of today. >> Okay. >> 60 days. There never been a call for a special election. I think I think so. When our next election in November, >> what's the board think >> as far as Oh, yeah. I'll move to advertise and position tomorrow possibly at the process play out. >> Are we comfortable with doing a accelerated advertisement at this point to try to get
055some money for the conference or do we want to? >> Well, that would be because it has to be minimum 15 days anyway. So I think as long as we do that which will start tomorrow and then just call for a special meeting if we actually have anybody as soon as soon as we're due because regardless of whether they go to the conference or not so it's not going to hurt us. So close from tomorrow. Yes. So motion by Bob and second by Delina to this would be to all phase motion to accept the resignation declaring the vacancy and setting forward the project. Does that sound >> that sounds good to me? >> Okay. >> Second. >> All right. Motion by Bob and second by Delena to do all of those things except the resignation,
056declare the vacancy, and determine the process of beginning the advertising tomorrow um through February 26 with the intention of holding a special meeting very early March to consider applicants. All those in favor say I. I. opposed. Motion carries. So that packet will be available tomorrow um with a map as good of a map as we get with our technology. Okay. >> Okay. Perfect. On to item E, retirement of the sports jersey. So this was from the request for an agenda item last board meeting. So we have brought it in today. Where do we want to start? So at this point we our district does not have any type of policy for record I could find regarding retirement of jerseys or being in memory type of of items. So I think that would be kind of
057where we would start is what kind of guidelines are appropriate for the situation. Do you want me to speak on it? >> Anybody who has an opinion. Yes, please. >> Yeah. So, I think that any it because it's a big move, right? And um retiring to Jersey, the research, the limited research that I did, it really calls for um couple different items. whether the um individual was a stellar athlete, um whether the individual was super involved in their community, um whether their uh grades were they were an honor student. And so all these things play a factor into it. And so right now we don't have a all-encompassing policy that covers that. So my thought is is we need to come up with some type of applications that we can hand to the requester. they
058can fill in the categories of what it would take to uh entertain retiring of a jersey. Then once that application's turned in and we've determined a ratings, who's all going to look at is going to be the community members, is it going to be the board, is it going to be students, is it going to be faculty, is it going to be all the above? Um, and then again, some type of grading scoring criteria because once you retire a jersey, that's that's that's it. And so it shouldn't be taken lightly. It should be taken uh seriously and uh it should be done with honor and respect. That's my thoughts. Kathy J. Um I I like went to research and that sounds good to me. Um trying forward. Yeah. Um, yeah. Fill out an application, but
059I understand you want your son's jersey on the road. So, what is this? You need to fill out an application. Is that what does that >> We would need to create one first. Yeah. Is that something that we do or is that something you guys do? Does that work? I don't know. So, that would be something. >> Okay. Um so I think we should again I think it's good to discuss the item. If anybody else has any comments on that I would welcome those but in lie of that I think we should really come up with some type of policy and application and scoring on that. So we can work on that and try to hopefully have something done by the next meeting. I can try to work on it. Yeah, I had done some
060research as well doing the same thing uh because we have lost unfortunately a number of young people in our school community. So to have a way of of being able to review that and just be fair to everyone. We're looking at like you said athletic achievement >> and there has to be some type of criteria or unfortunately these >> Yeah. So I'd like to bring it back to the next meeting as possibly an action item of having a policy to review with some criteria the nomination form. I have a comment. Yes. Um, with that being said, you know, when you make policy, will that also go into effect for well Chad Langford for one, you know, his his jersey is in the um in the high school gym? Is that something that you guys would
061consider um doing for prior you know for some of the prior students that's not here where you would just you know we don't like a form that it's you know you you approve it if >> so that's that's that's a great question Jan and I think you know Chad Langford I wouldn't take any jerseys down that are already up there they've already been approved by whatever process was before us right >> so any going forward for they would have to um meet whatever criteria we set forth. So again, and and let me let me be very honest on that. They would they have to be stellar. And and the reason being is because if you everybody who played in El Creek and they all pass and then they all get their jersey up on the
062wall, that's not something that we're going to do. And so it really does need to go through a process to be looked at. And so, and if I'm if I'm hurting feelings, I I do apologize. I know this is a very touchsy thing. Um, but we also have to make sure that when things like that go on the wall that they're they're absolutely 100% deserving. That's and again, that's my opinion. So, I'm just want to pull it at the moment. >> Thank you. In just simple question, have have you considered getting a hold of whether it's GCO or one of the other schools see I'm pretty sure we're not the only one who has retired at Jersey and they may have something >> instead of reinventing there may be something for >> Yeah. No, that's
063a great idea and we can reach out and see if anybody already had the policy in place. I sit on the policy committee for GCOE, so I I can look into that. >> Yeah, if you find that as far as the county policy, >> if you could forward that to me, that'd be great. Or all the board members. >> Yeah. >> Awesome. Thank you, J. >> Like to think it doesn't come up that often, but >> it can, but yeah. >> Yeah, absolutely. >> Unfortunately, we do lose people. >> Of course. Okay. So, I'm sorry if it feels like we're keeping the can down the road. >> Well, it's justformational at this point. So, yeah, it wasn't on it. So, we're going to have to kick the can until we can >> um and establish
064a policy and or some type of direction on how to go forward with this, right? And so it can be consistent and applied throughout from this point on. >> All right. Item F, comprehensive school CPA. Okay. Giant open. This is a state required plan um that outlines our district's procedures for providing and maintaining a safe school environment. You'll see as we go through this documents 58 pages covers probably just about any emergency that you could think of. Um and we update it annually and updated version annually for approval. Once it's full of freedom, then we'll get in contact with our local agencies um to provide them with a copy and with their feedback. Um, so as you flip through the document, you'll see that um there's things in here like child abuse reporting procedures, uh,
065disaster procedures, school suspension, expulsion, um, procedures to notify teachers of dangerous pupils. These are all things that are required in ED code, so by law that we have in this document. And then this document once approved goes in all of our staff rooms. It's sent to our staff for their review and also to keep a copy in the office and we post it on the district website. Um this these plans are gone over annually with our safety committee. So those are our needs. Um and then we update them. This year was quite an update. The state decided to add quite a few things in here. Um, so there's a bit of new information in here as well, but there's dress code information, there's keeping a safe and orderly school environment, there's hate crime reporting, there's
066what to do for active shooters and um all kinds of things. There's the instructional continuity plan in case we have a pandemic and we have to go on distance learning. That's in um what to do if there's a bomb threat or an aircraft crash or an animal disturbance or extreme weather or flooding are just some of the examples of emergencies that happen and our procedures are outlined in this document. Oh, where's Casey? >> I do. I didn't find it stand. No, that's all good. >> Do you guys practice any of these? >> Yes, we have fire drills, we have earthquake drills, and we do a once a year intruder drill. Fire drills are monthly for the elementary, twice a year for the high school. Um, earthquake drills are once a year. Bus drills, we do
067bus drills, too. How often do you do wild animal disturbances? Only when we have wild kids all know to do. But we really common. >> Yeah. Probably our biggest issue with wild animals. I don't think squirrels count, but uh rattlesnakes. And so last year we had Cowfire come in and do a little assembly on rattlesnake awareness. Wholesome. Hope you don't get this year >> because that was really fun. >> They bring rattlesnakes. >> No, they took they brought pictures. But it was fun because they had some of the newer CalFire guys do the lessons and so it was just fun to see them work a little bit try to ride the bus again just I This an action one. >> This is an action item. >> I move to approve the comp school safety plan.
068>> 256. >> Motion by second by Kathy to approve the confident school safety plan. >> All those in favor say I. I. opposed. Motion carries. >> Item G, LCAP's midyear report. Okay, here's another state required report. This one's a little bit. It's um landscape. This is the LCAP mid year report. So, if you remember the LCAPS, that's that giant report that goes on the three-year cycle that talks about our district's goals and um the different programs that we're going to implement and what the cost and where the funding source comes from. This is the miniature version that the state has us do in the midyear to provide a progress update on those that are listed in the healthc. So, you can go through this um document and it it's I actually like this a little
069better than the LCAP because I think it's a little easier to look at. You can go through and see our different goals and our metrics. And then in the shaded box where it says mid-year outcome, you can see where we're currently at and our progress towards reaching that goal. Sometimes uh there won't be any data because the data that we use to measure that outcome doesn't happen till the end of the school year. So obviously we don't have the data yet. But if we have data so far this year, it is listed in that mid-year outcome column. This um this report also is posted on our district website. It is not action. It is just an information question on page two. We're talking about attendance and absenteeism. I'm I'm missing the correlation between absenteeism and
070attendance because I feel like our attendance has been really great that our absentee level should be lower, but is it because it's the same students that are always absent? The absenteeism, so the chronic absenteeism rate is based on how many students are defined as chronically absent. And so that is missing more than 18 days in a in a school year. So if they've missed more than 18 days, then they get lumped into that category of chronic absenteeism. So that's different from attendance. So if we have a student that's lumped into that percentage, but we also they're lumped into a chronically absent student, right? And so then we have a percentage of students that are lumped into that category versus our attendance is a daily. What percentage are they at school? That probably didn't. >> I
071guess it just seems like if our attendance has been high, our absentee rate should be lower. But I'm guessing so if it's so if we have 50 kids in the >> Yes. >> What about percentage? It's the same two that are always absent. >> But the difference too is the data reporting period because the chronic absenteeism rate is based on our dash dashboard. That information comes out during the summer and it's based on last year. >> Oh, so it's not current school year. Oh, I see. >> Yes. >> So hopefully our numbers are much better than this like for our current year. They're going to be so much better. >> Got it. So excited to get our dashboard update this summer. We might have to party. Can you kind of do a cliffnotes version of
072page six of test scores? >> Sure. >> Okay. So on metric 2.1 and 2.2 to notice that the data source is the CASP which is our state test that's given once a year in the springtime. And so the midyear outcome data is based on the CAP scores from last school year. Okay. So 32.15% of all students met or exceeded their grade level standard on CASP ELA. So English language arts in grades 3 through 8 and 11. Those are the grades that are tested each year. For math, uh, 28.58% of all students met or exceeded their grade level standard in CAS for math. These are these are solid numbers, just so you're aware. I I should probably do a presentation on that compared to the rest of the town. You think I think one maybe it
073was you saw what Princeton posted and like our our numbers are pretty good there. Um, but we want to be better. Our desired outcome is 40 and 45%. So, we are we're heading that way. >> So, again, this is last. So, we won't have this year's test scores until not until fall. That's um and then the other testing data that we look at is our I Ready diagnostic assessment that we give three times per year at the beginning of the school year. um in the early like January and then again in March. And so this shows um 20%, excuse me, sorry, I went down too far. 21% of all students are performing performing at grade level or above in ELA. Um 20% on math. You'll see that when I break it down into grade level
074spans um you'll see a huge increase in um grades one through four. They are we've added kindergarten to that. We are now this year is first year we're testing our kindergarteners. Um but they are they're rocking it. You see a bit of a decrease there in grades 5 through eight. So we're going to be looking at that, see what's going on there. Um and a small decrease you see in grades 9 through 12. Although if you look back at our baseline, we've seen some major growth there >> and we really appreciate the I Ready Diagnostic Assessment because you know everyone has mixed feelings about state testing, right? It's a snapshot of a single period of time and if kids have a rough day, they don't test well and so there's mixed emotions about that. But
075what we love about I Ready is that it's given three times a year. Um, so it gives us that opportunity to have kids take the test multiple times to see how they're doing. If they have a bad testing day, they can take it again. Um, but also it gives us those markers throughout the year. And what our teachers are able to do is then go in and adjust the instruction in the classroom and tailor it to the kids in the class and where their deficits are. Um, so that's we've been really working hard with our I Ready diagnostic assessment data and how to use that to guide our instruction. Um, if you look at the math assessment, so that's the 2.4 metric. So 20% of all, we've gone down a little bit overall. Um, and
076so we're looking back at our math and seeing what's going on there. We did make a adjustment to our math curriculum this year. Our I Ready math curriculum that we use came out with a new California version. We are doing some staff training in that. So, we're not quite sure if maybe just that adjustment threw us off a little bit. Um but we're doing we just did a round of professional development in that. What was that? Two weeks ago. And then in two weeks we're going to do another round of professional development. Um, so we're working on those math scores. Is that what you were looking for? Yeah. Uh, 2.6. Sorry. Next page is the CAST. That's another state test. That's the science test. That's 2.6 there. of 33% of 11th graders, 17% of eighth
077graders, and 0% of fifth graders were at or above grade level on the CAST test. That's state science test >> and only those three grade levels take the test. >> Yes. Which makes it extra challenging. Um when they only test fifth, 8th, and 11th grade for for science, it's a lot to remember. And they're tested on all the grade levels in between. And that's anformational. Any other questions or I agree this is easier to read than the full count. Okay. Item 13, board consideration future agenda items. It has noted bringing back draft policy scoring criteria nomination form so forth regarding jersey retirement. Um, I don't know what the timing would be, but I would like to see some more in depth some testing results of CASP and I ready and that I don't know is
078it a good time depending on where the kids are in their like the testing timeline or um what if we wait until after the third diagnostic because that's happening early March. I don't know that we'll have the data back in time for the March meeting, but definitely for the April meeting. Okay. And I can do it. Could we do Cass at the March meeting? Sure. I already totally separate. That's right. Okay. Okay. >> I'll second at the March meeting as well. >> Do board members have any other topics they'd like to see future agenda? All right, with that now I time. >> Yeah. Shadow >> never happened again. Big bag. >> Something.