001at 5:00 pm. All present except Trusty Ogamian. He is absent. Um, now on to public comments on closed session items. At this time, any person may address the board on any closed session item. Pursuant to the Brown Act, the board cannot considered issues or take action on requests during this comment period. Time is limited to 3 minutes per person per item. 20 minutes per topic and all of our chairs are empty. So I am guessing that is going to be a no. Now on to close session items. C1, public employee performance and valuation superintendent. C2 public employee appointment. The board will meet regarding the salary or compensation paid in the form of French benefits for the position of superintendent an unrepresented employee. C3 public employee appointment. The board will meet in close session to discuss
002an employment contract with superintendent, an unrepresented employee, and C4 conference with labor negotiators. So we will go into close session at 501. What? reconvene to open session. And can we please all stand for the pledge of allegiance? Sorry. Okay. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Okay, so on to agenda item F, approval of agenda order. The board reserves the right to change the order in which the agenda items are discussed and are acted upon at this meeting. Subject to further action by the board. The agenda for this meeting is to be approved as presented. Items may be added to this agenda for discussion or action only as permitted by
003the Brown Act. >> Can I make a suggestion? Can we move P3 up because she's on Zoom and she's in the Midwest. >> And would you guys mind if we just pop her on like right after um the consent? >> So, put her like at before the association reports. >> Okay. Anyone have any fine >> with me? >> Okay. >> There's no actionable items. >> Yeah. >> Okay. >> And then I'd like to >> Can we pull Q5 and Q6 until all trustees are present? >> Okay. >> Noted. So I move to approve the agenda with um changing the order moving P3 up to after the before the >> before association reports. >> No, before the OC before the association reports and then um tableabling items Q5 and Q6 to a future meeting with all
004board members present. >> Okay, I have a motion. Do I have a second? >> I'll second. >> Okay, Trusty Zachit seconds. Preferential is absent. All those in favor? I >> I. >> Any opposed? and absences, we have trustee O' Gamian. Okay. On to G. Public comment on consent and non-aggenda items. The public may address the board on any consent or non-aggenda item. Pursuant to the Brown Act during this period, the board cannot consider issues or take action on any item not listed on the agenda. Time is limited to 3 minutes per person per item, 20 minutes per topic. Do we have any public comment on consent and non-aggenda items? Okay. So, agenda item H, close session reportable action taken. There is no action to report. On to consent calendar. The CUSD board of trustees utilizes
005a consent calendar for items that require the approval of the board but are of routine nature. They act upon these items in one vote. Any member may remove an item for additional questions. Board members receive their agendas and backup materials 7 days in advance of our meetings. They have the opportunity to ask questions and to do research prior to our meeting. It is their intent to handle the routine items expeditiously so they have time to address issues that are more serious. So, do I have a motion for approval of consent calendar? >> I'll move to approve this consent calendar. >> Okay. I have a motion by trust Zeowitz. Do I have a second? >> I'll second. >> Okay. Trusty Lopez White preferential is not here. All those in favor? >> I. >> Any opposed? And
006Trusty Oian is absent. Okay. So now on to our newly moved P3 West MTSS presentation. >> Okay. Tori, can you hear us? >> Yes. Hi. Good evening. >> Okay. The floor is yours or the screen, however you want to say it. >> Great. Thank you all. Thank you for having me this evening. I appreciate the opportunity to just run through a little bit of everything that uh we've been working on. I just sent you a request to let me share my screen real quick. All right. >> And just so you know, Tori, is that the the board has the original presentation. So, if there's a few little things, just want to let you know that they have that in front of them, but everybody can see what you have on the screen, too. >> Great.
007Yeah, I just uh did a few things. I changed a few things just to make it a little bit more concise for the evening, but it the content's basically the same. Um, so the first thing I just wanted to started with was to let you know the phases of our MTSS implementation and kind of where we are with Cloverdale. Um we uh usually start with just some developmental and initial implementation pieces um in the beginning just looking at where the district is and what's going on. The second phase um we worked uh to build the systems and um develop the tools uh within the district and within the third phase are really the name of the game is sustainability and refinement and that's where we are in Cloverdale this year. Um we're really working hard
008to ensure that the systems we build are um refined and can last um beyond any changes in personnel or um what have you because really MTSS is a framework. It's not just an initiative and we want it to what we've built to sustain throughout time. So that's what we'll be working on this year a great deal is refining those systems and keeping them there in place. So, as you can see, um the different phases that we've been through, um each year that we've been working there. Um so, this year, we will be spending a lot more time not as whole groups, but um individually at the buildings themselves. I'll be working um off a day with each of the buildings and then the district themselves whenever I come to visit. We've went back and we've
009talked each time about our four essential components of MTSS. Communication and shared responsibility, problem solving, data systems, and then tiered instruction and intervention. Within communication and shared responsibility, our focus is um around a lot of team-based decisionm within that using our shared voices um in those decisions. Uh in the last year, we've talked a lot about common language and making sure that we're all in the same boat and rowing in the same direction, making sure that we're being we're doing things in the most effective and efficient ways. Um and then also multidirectional communication from the classroom to the district and the district to the classroom. Um, I I usually use that metaphor of being in the boat because uh there's no doubt in my mind that uh before I started working with Cloverdale that there
010was great things going on. Um it's just that you know whenever we're all rowing a boat separately, we're doing great things and we're going places, but if we can put everybody in one boat and row hard together, we just do it a lot faster and we do a lot uh a lot quicker and more efficiently. So that's really kind of the goal behind that. Um, for problem solving, we work hard to think on a systems level. Um, and we try to dig a little bit deeper. We use a a visual of an iceberg and we think about things at an event level and then we try to dig deeper um and try to think about what are the patterns and the trends and the mental models that are um supporting the events that are happening.
011We uh use a database decision-m protocol and we engage in cycles of inquiry and I'll talk a little bit more about that in just a minute. We really emphasize student growth. Um and we use what we call a plan, do study, act cycle. And within that we are analyzing student and district level data. Um so that uh whenever we choose to implement any type of intervention, the question is always are we having an impact? Um so that problem solving piece is a big part and within our data systems um the teams have been working really hard to analyze data from the screeners uh the those universal screeners that that we use um the Renaissance data uh and being very efficient with their student systems for both attendance and discipline and analyzing them from a system
012systems level not just the data but also how they're using those tools. And then finally looking at how we have tiered instruction and intervention. Um we use the terms instruction and intervention because we like to say you can't intervene your way out of a core problem. So we do emphasize a great deal about uh how we are instructing at tier one. How we instruct all students is key and very important. So, um, those highly effective, uh, tier one instruction, evidence-based practices are very important. Um, and then we also talk about making instructional decisions that support the needs of all of our students. So, if you think about it, if you look in a pantry and you see a pantry that looks like this, um, this is kind of what we don't want to see whenever
013we think about everything we're doing in a district. We want to be really organized and we want to know what's going on and how we have uh what kind of initiatives we have going on and make sure everything's lined up. So, we really inventory and really think about um what we're doing. And that's kind of what we want everything to look like um within the district. and Cloverdale's been working really hard and thinking along those lines and having everything inventoried and planned and being very thoughtful about um what types of programming and what types of interventions that they've been using. Um some examples of tools uh that we've been using uh one thing that they've done uh is they've actually selfassessed where they are within their implementation both at a district and a site level.
014Um and we will continue to do that again this year to show growth so that they can see their own growth and also to be able to decide where their focus need to be and what where else they need to work. Um this is the the really like what we call the secret sauce is um the impact report and database decision-m protocol. Um it's how we organize data. Um, so we don't want to just look at data to just look at data. So we really try to um focus districts in on how to look at data, but also how to talk about data. So um this database uh protocol talks about we just look at the facts of the data, what do we see? So that's here's what and then so what what are you
015thinking? What questions do you have about the data? And then now what? What do you want to do about the data? um what types of things are we going to do now that we've looked at it, studied it, talked about it, what's what are going to be our next steps? So, um we do this three times a year around the screeners. Um and the third time at the end of the year, we start we really talk about what are going to be our goals the next year, what are our big rocks, what are we really going to focus our energies on in the upcoming year. Um and each time we look at data, we analyze, are we on track? are we meeting our goals? Um and last year the district did meet their goals. Um
016last year they were very data driven and goal oriented. Um they worked very hard on increasing the knowledge of their staff around MTSS and collaborative teaming. Um they did have a focus on highquality instruction and intervention. They were able to reduce their tier 3 reading scores by 7% and increase their tier 1 reading scores by over 10%. All the buildings showed growth. Um, Jefferson showed growth in both reading and math. Um, it should be noted that reading was the focus last year and most every district I work with, we do choose one or the other because it is too much to make a big rock of both at the same time uh, as we start out. So, um, they had some good growth and we're working to continue that this year. So, um, the focus
017this year is really on sustainability and refinement and continuing that problem solving at a systems level. We're also going to be working on social emotional learning tools. Um, looking at screening for social emotional learning and what tools we can put in that toolbox and just really continuing the growth that they've started so far. >> You guys have any questions? you have any questions from us? >> I guess my question is like what's next? Like so year three, it's a three-year contract that we have with Westad. What's what where do we go after that? Do we just continue with what we've been doing or if we need if there's new things or you know what what's next after this? >> You want to answer that? >> Sure. So the idea is that we will have them
018set up in these cycles of inquiry to continue to look at their data um and make decisions based upon that data and they will make their choices like what do we need looking at our data here's what progress we've made here's where we're struggling and you make your decisions on where do we go to get what we need based upon our data so as far as MTSS goes that is the cycle of MTSS um we will be using um a sustainability checklist. So month by month if their MTSS teams what they should be doing and looking at um once we're not working with them if they want to if you all want to continue working with us we'd be happy to continue the relationship. Um if they if we were to go deeper in a
019further contract it would be more at the teacher level. Um it would be working with teacher teams deeper. it would be the the next step and that would be potentially a year or two. >> And each one of the principles in each one of the reports is going to have a little bit of what they're doing. I >> was telling you guys each one of the uh the principles as you'll see in each one of the reports also talks about how what they're doing at their sites u when it comes to that for the sustainability part. Um and so that's how we're working on that as well. Well, and I know for me, Jackie, like it has some really great general information. And I so appreciate also the Google Slides, I just know that I
020would love from admins to like delve a little deeper whenever it comes to explaining like what your goals are, where is the data being, you know what I mean? What data are or is driving you. Um, and just some examples. I think for those of us, especially not in education, it'd be great to kind of have more examples >> of what this looks like actually in progress as opposed to just general information. >> Thank you so much for your time. >> You're very welcome. It's a pleasure. Have a good evening. >> Bye. Okay. Um, so now we are on to J association reports CSEA I am guessing it is no report correct. Okay. I was going to say it wasn't part of the pocket or a packet. So okay TC good evening. I am Whitney
021Westfall, the president for the Teachers Association of Cloverdale. Um, we have had a really great start to the school year. Um, I we've seen a lot of uh good assessment data coming out and um, we've had some good meetings with people and I know we're definitely looking forward to getting back to negotiations for the fall term. So, thanks guys. >> Thank you. Okay, so now on to school reports. K1 Jefferson Elementary School. >> Good evening. I have nothing further to add to my report. So, as submitted, [Music] thank you very much. On to Washington School. Good evening and same as Miss Holden as submitted. >> Thank you so much. On to Cloverdale High School and JH and I actually do have a question for you for us. >> You have my report is submitted and
022I would love to answer your question. >> Okay. So, there was one thing in the report that I'm not reallyware well aware of and I was kind of curious. Could you kind of explain the whole cost process a little bit more? Yeah. >> Because I know a whole bunch of acronyms but not that one. So I was kind of curious. >> Yeah. So in Santa Rosa City Schools we called it SIC, student intervention committee and then I think in Annalie we called it CST and here we're calling it cost. So um this is what we're really working on with Cloverdale High School is nailing down our cost process. So for the past 2 years we've had a CST team and then last year we called it cost and it was admin counselor campus supervisor. We
023would sit down and look over some students that are struggling academically, behaviorally, social, emotionally, and working with Tori uh from West Ed. We're looking to systematize that a bit better cuz with the cost team that we had, it was just kind of us sitting around like, "Hey, what kids do you see having some issues?" And so now we're I met with Tori over the summer to kind of come up with like a more solid game plan. And so when we had our uh PD meetings at the beginning of the year, I explained that now teachers are going to start the cost process. And so the process is is and I have a slideshow that I could kind of send you from my PD days um with a little flowchart. I love flowcharts. And it starts
024with the teachers uh submitting a cost referral for they submit one to two cost referrals and then that will go to a grade our grade level teams which meets the second Wednesday of the month. And so I designated one person to be the kind of lead for each grade level. And talking with Tori, uh the that lead is going to look over all those cost referrals and determine which three students to bring up. So that was what we were doing last year in the previous year is we would bring up all these different kids and it would be like, okay, let's let's go go. And so we would have sometimes 25 names that we would bring up in like 40 minutes. You know, every kid gets like 2 three minutes and then got to go
025go. and it was a little overwhelming. And so now, um, each grade level is going to look at three different students and we're going to dive a little bit deeper. So instead of kind of covering more students, more service level, we're covering less students, but really diving a lot deeper. And so teachers submit those. Um, the grade level reps look over and pick which ones we're going to do. Today was our first grade level team. And so I coached the grade level leads on, hey, here's how who I would pick based on the needs of the referral and then I created a a documentation format that I could send you of what they're going to talk about and look at the kind of kind of very much like an SST form kind of like what
026are their strengths, what are their challenges, next steps, people responsible and then we'll look over those. And whenever it comes to if a if a teacher refers someone to let's say tier 1 or tier 2 or eventually tier three interventions, is there anywhere that all of those students teachers can actually access >> and go, you know what, look it, there was a cell phone violation here, there was a tardy issue here, like is there one place where all of that's compiled? >> Yeah. Here. So, with the referrals that the teachers did, um, a lot of people referred underassmen. And so, since teacher, since we're a small school, everybody teaches almost every grade level. And so, some people are on the sophomore grade level team or the junior grade level team, but they may have submitted
027a freshman, but they weren't in their room because they were in that other room. So, I haven't had a chance to look over the teams cuz they just had it in PLC's, but tomorrow I'll look over that and then I'm going to send that out to teachers because it has strategies on how to help those students um at school. Yep. So, that that's our big push this year is really refining our cost teams. And I'm I'm going to email Tori because we hey we just had our first grade level cost and I want to walk through the forms that I developed and because we talked about everything but now we actually did it and so I'm going to be working with her on next steps. And so after the grade level teams uh will be
028our district site uh or not district it's our site level cost leadership team where it's not the grade levels and we'll have our school psychologist we'll have a teacher representative. So we're expanding that team to see what we can do to help those students. Thank you. >> Sure thing. >> I appreciate it. >> Okay. So, on to agenda item L, special education and student services report. >> You have my report as submitted. Any questions? All right, >> we're good. Thank you. >> Thank you. >> Okay, on to M maintenance operations and transportation report. >> As always, >> as submitted. Yes, >> I know, but I at least want to say it out loud. >> He's been once. >> I know. Exactly. I haven't seen him for a long time. >> Okay. Um, now on to
029board reports. Who would like to kick us off? >> I'll go ahead. >> Well, I would say that you guys I passed out all of Do you want to read u the one that um >> Oh, you can read >> when when we get there. Do you want to read it? Okay, >> that's good. I can read the preferential. I attended a SARS meeting. It was actually very uh positive. We've got some positivity going on this year with the students and attendance. Um the sporting events kicked off and that's been exciting and that's about it. >> Thank you. >> I too attended the SAR meeting um and echo was positive. We had many students who were either 100% in attendance um uh many had graduated last year um and then um so there wasn't a
030lot of I wouldn't say there was new students it was a lot of review so uh that was good and then um I attended the school city subcommittee and um as Miss Holden said in her board report Um the main topic of conversation was having a possible crosswalk in the back of Jefferson School and what that would take um for a long term versus a short term and I know the council was going to bring it to their meetings um or allow people to come to their meetings to talk about it. Uh, so that was that topic of conversation and then I was able to attend all three sites back to school night at Jefferson Washington and the high school. So it was good attendance. >> Thank you. >> Um, I attended Washington's back to
031school night um and abundance of sporting events and uh that's about it. >> Okay. Um, all I have on my radar right now was I attended Jefferson's back to school night. Um, it was so great to see so many parents kind of buzzing around the classrooms. Um, I thought everyone did a wonderful job. And I will also say as a parent that does have to deal with the Jefferson drop off and pickup situation, I have to give all of you kudos 100%. um you know as parents dropping off little ones in the morning can be a little much. So thank you for all of that hard work and that is all that I have to report. And then I have Lily's our student board representative. Um so student activity it says ASB had our first
032rally on Friday August 29th. It was a rough end. However the freshmen were heavily spirited and they were rewarded with popsicles during an advisory period. Um, ASB, I love the honesty, by the way. ASB hopes to continue that enthusiasm throughout the year. Um, the junior class officers have already started fundraising for senior prom with bake sales during home sports events. The senior class officers have started planning the senior trip and plans for fundraising. Homecoming planning is underway. Um, and then student concerns. The student body was informed that the water at the high school might be taxed or taxed more and if that would impact any potential fundraisers like car washes. >> I do I appreciate again the cander though. So, >> and she's not here tonight because she's receiving an award. Yes. >> Correct. >>
033Like it was like girl state or something like that. They were doing something. Yeah. Okay. So on to superintendent report. >> So you have in front of you or in your packet you have our uh LCAP was blessed. Um and so we are good to go with that and the letter in there. Um the second thing um that I have that I'd like you to weigh in on is um we used to have a preschool um on our campus at Jefferson and we have since um not had that because we don't have a director anymore. Um and then really we don't since we've got more of um the you know the TK has kind of taken its full shape now to allow all fouryear-olds. Um, and so the question I'm bringing to you is we
034do have a special ed preschool, but that is totally separate than what we're talking about here. Um, and before we used to charge, I believe, uh, for for them to go, so we haven't done it. I think the last year we did it was the year before I got here, I think. Um, and so the question in front of you is is we currently have a license for that. um and our license uh in order for us to kind of keep it but not run it still cost us a little bit otherwise we need to drop it uh our license basically and so if we're able to get a preschool again we would have to reapply and do all that stuff too um which isn't impossible but uh my opinion is I don't really see
035preschool in our radar for the next little bit um I do know that we have several preschools around um that uh so it doesn't seem to fit in there and I also think It's a big room issue. We don't have a room to be able to put that. We looked one year at putting it at Jeff, excuse me, at Washington in the old band room, I think it was. Um, but it just didn't work out. Um, and so I think the biggest issue is is having room uh for that. So my question to you is is do you want me to let it go? Do you want us to just pay the fee and keep it? Um, and so I'm just looking for direction. It's not action. It's just more of direction. >> What's the
036fee? $242 >> for how long? >> Each year. >> Says the the pro if we were to let it go and then reinstate it, is that going to cost more than $242? And what how long is it going to take the process to then reapply for it? I >> showing my inexperience of young school districts. I would say at this time pay the two $242. >> Okay. Okay. I I I that's why I'm asking because I really don't have I don't I wasn't here when when we and I don't know what it entails to get it going. >> When does it expire? >> Um >> or need to be renewed >> as long as we do it every year. It doesn't >> Well, I'm just wondering like can you bring it back to us so
037that we know how much it would be if we had to start fresh? >> Like if we let it lapse and don't renew it. Yeah. I can't remember. Did they give us a date that we need to let them know by? >> I thought it was like now. >> I thought it was pretty soon. Yeah. So, why don't I extend it for one year, then I can bring back information because like I said, it's not a ton of money, but um >> Okay. Is that good? >> Mhm. >> Okay. Thank you. >> Thank you. >> Other than that, I don't have anything else to report. >> Okay. So, now >> and I thought I was prepared for that one, but apparently I'm not. >> There are many hats. Okay. P1, Measure H update. So, we
038have Aaron that's going to come up here. I'll put it up on the board in just a second, but just tell me when you want me to move it one slide. >> Perfect. Yep. So, as reported on the measure age update, I'm going to get into a Jefferson update. That's going to kind of get to a lot more. I thought it was a good time to maybe get an update. >> Hold on. I think you guys have it in front of you as well, I believe. Yeah. Cool. >> Go ahead. >> So, just wanted to get you guys an update now that we're kind of obviously coming to the end of summer. school's back in session and when we had came and talked to you last, we kind of chatted about different phases. So, just
039wanted to get you updated on where we stand on some of those things and um kind of let you into the project a little bit. So, what we'll go ahead and chat about is the current status of the project. Uh we'll recap what kind of what we've accomplished recently during the summer, give you a quick little funding update, then kind of go over the next steps and look look at the phased approach. So right now kind of what we've been seeing over the last couple weeks is certification of the building pads. So uh on the 5th the first one was certified. Uh by the 15th the second will be certified. Um, another piece of the current status of the project if you were to kind of look at it from an overall view of our
040last like three-week look ahead essentially is kind of what you're going to be seeing a lot of the utility trenching and back filling compaction all the scheduled uh inspections of that through our geotech on board um is all been passing all getting completed and will be wrapped up by by the end of September. Um and then what we're going to see a lot of in the project currently is JL construction transitioning between the two increments of the project. So JL Construction will begin mobilizing. They've already got the trailer out there. They're just waiting for that second pad to become certified so they don't have to mobilize twice or come and go uh and really just kind of come take over for a second. So that's where we're at on the current status of the project.
041So we had kind of chatted about what we wanted to accomplish in phase one during the summer. So this is some of those items and just kind of want to reiterate that it was all accomplished um in that first phase. So that the demoing of all the portables um site demo underground utilities, storm drain, electrical um shout out to the the construction team and everybody involved because with some unforeseen and stuff for everybody kind of act quickly, keep us on schedule uh has worked out really well. Um storm drain tying uh along uh Venicia way was important and then preparing the bios. We still have a little bit more to fully have them completed and draining, but the preparation and the concrete pores and and forming everything for the BIOS walls uh is all behind
042us as well. And then the concrete retaining walls ahead of the the building installations as well needed to get knocked out to make sure that we were ready to go. If I look at the baseline schedule of the project, the 9:15 date is is right where we were at when we wanted to have JL come in for the for their increment. >> I'm going to sound really ignorant cuz I don't know construction stuff at all. >> It's all good. What is a bio swell? >> It's a It's a form of drainage. So, they'll create kind of like this landscaped area that will help filter and help with the drainage, especially on sites that don't have a lot of um drainage opportunity. >> So, basically, they don't want you to cement the whole thing down. >>
043Yeah. Yeah. And it's cool cuz it'll provide drainage, but then it is some of the landscaped areas that you'll see a part of the newer construction at the district are actually probably in both bio swells and then also providing trees and whatnot. So, it's kind of a win-win and they they definitely get them into the school projects a lot when they get reviewed by the state architects. So, I guess taking a quick peek at the funding, uh the funding that we were hoping for in September came a little early, so we were able to see it in July. A part of that funding, what we were able to do is bring Rights Construction their full balance of their PO. So, we weren't um we didn't have any cash hanging out for them. So, they were
044able to proceed with whatever they needed uh to to complete phase one and then to come back a lot more towards uh the end of winter. We uh were able to work out a cash flow aotment for JL JLC. So, they had enough to go ahead and come on for the second phase until this second inst or this not second but next installment of funding comes in. uh we were able to issue the final POS for uh Geocon for the special inspection and the geotech for the project which was important and then some miscellaneous stuff we have some engineering uh advanced design fees with PG that were also taking care of okay and then if we kind of look at the the future what we're anticipating is line items five and six that's the the
045funding that we're anticipating for November and all checks in it still looks looks to be the I hate to say 100% because funding's out of my hands and until Kristen knows until it's there to be spend and we have the monies. Uh we don't want to get ahead of ourselves, but we're all set to receive that by fall, which would continue the phasing out of the project as needed. Um purchase orders that would be distributed or not necessarily distributed or or or given the ability to bill for will be the the second half of JLC's full purchase order. And then Van Pel would likely come with the with their construction management services. Something that we've just kind of put to the side until the funding got got sorted. Okay. So, this is kind of an
046overview. If you actually click over, Glenn, we'll kind of see one that's a little bit more close up and then I'll kind of run down. And this is just kind of some of it's been changed a little bit since our last update when we came in for the resolution. But this will just kind of want to go over what we're looking like in fall, especially being that this is a a construction project of decent size with the kiddos on campus during the fall going into the rainy season. So what's that kind of look like? Um from October to December, so right around the uh the corner, we're shooting for a middle October, early November date to be completed with the TK drop off and parking. So that's a goal that we're still tracking for and
047that was was a part of the phase before. Nothing nothing's really changed there. A full completion of the bio swells that's going to help out with the drainage especially going into the the the rainy season as well. So that's something that we're working towards. Sewer tie-ins, lift stations, get them behind us and then finally uh getting that last building pad certified which is going to be towards the middle of this month. Um and then begin construction of the interior finishes. So going uh going from winter into spring, you know, completing the building shells, uh completing the interior finish, not beginning the concrete and flat work, but uh completing that, starting it, all the above, that'll all happen around that time. And then the fun stuff, you know, shade structures, play structures, landscaping, all that will
048come together and and turn it from a construction site to a school site. And then we'll be working obviously through the close out of the project. Okay. And that kind of wraps up the little update. Anybody have a question or a comment or anything you want me to address? [Music] >> Golden for now? >> Yeah. Okay. >> Very cool. Thank you for your time. >> Thank you. >> Okay. So, now on to Jeffrey. Oh, nope. We got to get that. Okay. So, now we're on to discussion action items. So, Q1 consideration and acceptance of donations. So PG& uh the Blackbod Giving Fund donated $616 to uh JH Continuation High School. Costco Roner Park donated 200 backpacks um and a $500 gift card to Jefferson School. So thank you so much for those donations. That is
049wonderful. And do I have a motion for consideration acceptance of donations? >> I move to approve the acceptance of donations item. I have a motion from Trusty Lopez White. Do I have a second? >> I'll second. >> Okay. Trusty Garrison, preferential is absent. All those in favor? >> What if we didn't accept it? We've already passed out all the backpacks. >> It's a formality. Just checking. >> I know exactly. Say thank you another time. All those opposed. And then Trusty Oamian is absent. Okay. on to Q2 consideration and possible approval of 202425 unodudited actuals financial statement. Good evening. How is everyone this evening? So, we're going to start with the unodudited actuals. What are the unodudited actuals? and they are the final year-end financial statements for the district that satisfy all of the state requirements
050until the auditors come and they audit everything and they will be actually starting next week. So, this is the foundation that um where they start. This is what they look at. This is um all of the information that the county reviews um they're in the middle of reviewing us right now and that seems to be going well. some of the highlights about the um unodudited actuals. One of the one of them is the current expense formula. Two years ago, if you recall, the district had to request a waiver because we didn't meet that ed education code. And this year, um the requirement, the minimum requirement is 55%. We're at 60.38%. So, excellent for us. The other thing is our indirect cost rate for future years. It came out at 8.29%. 29%. This year it was
0518.28%. So I think we're tracking pretty consistently. So I feel pretty good about that as well. And then um our unrestricted ending fund balance um as you can see the beginning fund balance the 1,61,674 that was not really changed since first interim which was last December. Uh the sec the ending fund balance was 1.2 million. The committed is $44,000 um dollars which is about 2%. That is the board reserve that's supposed to be 7% but so we've made progress towards that. Um the other amount is lottery that is unrestricted lottery that's left over that wasn't spent from prior year. That's 105,000. And then our reserve for economic uncertainty which is the 3% at $715,18. So the 7% though is the 715 plus the 404, right? >> The 5%. >> That' be the 5%, right? >>
052The 5% is the 715 plus the 404. >> Yep. So we're halfway to the goal. >> And then what's next? Um we've been prepping this week um for the auditors because they'll be um they don't come on site anymore. Everything is virtual now, but we have to have everything uploaded and and all of those things. And they have a laundry list of requests and so we've been working on that to get those loaded. They will be beginning that audit next week and and hopefully through it in the next week or two. And then the next thing that we're going to be doing is we're going to update the 2526 budget, our current budget with the revised ending fund balances from 2425 become our beginning fund balances for 2526. So, we'll be able to work on
053that and you'll get an update on that um at first interim. Do you have any questions for me? >> Just a comment. Um I appreciate that we're working towards our >> Yes. our goal and what we had changed our board policy to to say I was hoping that you would have a fun little title like your fun with funs and >> I'll work on that. >> Thank you. Thank you so much. Thank you guys very much. >> Started. >> If that's the only suggestion, I am a happy woman. >> Okay. So, do I have a motion to approve um the 2024 2025 unudited actuals financial statement? >> I'll make a motion to approve. >> Okay. I have a motion from Trusty Zitz. >> I'll second. >> Second from Trustee Lopez White. Preferential is absent. All
054those in favor? >> I. Any opposed? Trusty Oamian is absent. Now to start Q3, which is the opening of our public hearing of resolution number 226-06, regarding compliance with education code section 60119, sufficiency of instructional materials, and we open it at 6:43 p.m. And if we don't have any public, right? Hello. >> But yes, but >> do we want to leave out? >> You can ask. Would anybody have any questions? >> Any questions? >> Okay. Then we can close or end the public hearing at 6:44 p.m. >> Yep. >> Okay. So, on to Q4, consideration and possible approval of resolution 226-06 regarding compliance with ED code section 60119, sufficiency of instructional materials. Do I have a motion? Move to approve Q4. >> Okay, so I have a motion from Trusty Garrison. >> I'll second. >>
055Second from Trusty Lopez White. Preferential is absent. All those in favor? >> I. Any opposed? And Trusty Oamian is absent. Now, due to Q5 and Q6 being pulled, we are on to future agenda items. Is there anything else that we would like to add other than facility use policy? Do we want to add the coming back with the TK the preschool or not TK, sorry, preschool program >> certificate? Yeah. >> Okay. I mean, you can just update us in your board report, though. >> Correct. Okay. >> It doesn't need to be an item, >> right? >> Is there anything else that we would like to then add that would not fit into a report? >> Okay. So, on to future board meeting dates. We have October 8th of this year at 6 p.m., November 12th,
056and December 10th. And remember December 10th is the >> organizational the reorganization. Yeah. >> September 24th. Okay. >> For special. >> For a special. Okay. >> Who would like to do the honors? >> Move to adjourn at 6:45 p.m. >> Okay. >> Trusty Garrison. >> Second. >> Zeowitz. Preferentials absent. All those in favor? >> I.