001We'll call the meeting to order at 4:31 p.m. Um, Trustee Candeleria or is absent. Everyone else is here. Um, do we have any public comments on closed session items? Seeing nobody. Um in close session we have C1 public employee performance evaluation superintendent. C2 public employee appointment uh the board will meet regarding the salary or compensation paid in the form of fringe benefits for the position of superintendent and unrepresented employee. C3 public employee appointment. The board will meet in close session to discuss an employment contract with the superintendent and unrepresented employee. C4 conference with labor negotiators um TAC and CSEA and then superintendent. Um, and seeing no public comments, we will move into close session at 4:32 p.m. in session at 6 pm. And if we can all rise for the pledge of allegiance. I pledge
002algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Okay. So, approval of the agenda order. The board reserves the right to change the order in which agenda items are discussed and/or acted upon at this meeting subject to further action by the board. The agenda for this meeting is to be approved as presented. Items may be added to this agenda for discussion or action only as permitted by the Brown Act. And with that, can I get an approval of the agenda? Oh, you're looking at me. Sure, I'll approve. Yes, I'll second. Motion to I was trying to You're turning on your microphone, so I thought you were wanting to. Sorry. So, we have a motion by
003Trusty Oamian and a second by Trusty Garrison. All in favor? I I opposed. and Trusty Candelaria or is absent. Okay, moving on to public comment on consent and non-aggenda items. The public may address the board on any consent or non-aggenda item pursuant to the Brown Act during this period. The board cannot consider issues or take action on any item not listed on the agenda. The time is limited to three minutes per person per item, 20 minutes per topic. So if anyone has any public comment, please come to the podium. State your name. Hello, my name is Diana Bernard and I am mother to Phoenix Norm Bernard and he is an 11-year-old who will be going into sixth grade and he um attends Hartwood Charter which is a public independent study charter school and it there's
004no sports. it's an online, you know, program. Um, and so when I was looking and speaking with them and speaking with other members and kind of researching, um, because it's a public charter and it's an independent study, I believe it's up to the school board to decide if they want to accept him. And so Cloverdale, so we live up 128. Cloverdale is our community. Um, my children have been playing sports in this community um, since um, 21. and he's he's playing all sports and basketball and soccer and especially baseball. Um, and so I went and got a petition like from signatures from the members of families that we've been playing with and some letters from his coaches that state um, you know, their relationship with him and how they just really enjoy him on the
005team and he's been a part of the community for, you know, last four to five years. And once he ages out of rec sports, it would be lovely if he would be able to then continue playing in the school sports with his community. And I it says bylaw 226 of the CIF regulation rules. Um, I don't know if I have time to read them, but it it it states the student registration is accepted that they can play in the eligible sports teams if it's accepted by the local school board, if the courses meet the standards adopted by the local school board, and um if if the administration agrees to take on responsibility for the student. And I have um the some letters from his um from his coaches and whatnot if I can submit them.
006Do you do you need the copies of the letters or you just I made copies. Okay. So is that can I submit them or give them to you? Okay. I'll have them give them to you. You can she can scan an email that way. And then do I I don't know if I need if you ask any questions or if I do anything or what should be my or I should ask. So may I ask what my next what the next steps I should do in the process. Okay. So for um we paused your time for sorry it's okay. No um so we can explain to you. Um so for um public comment we can't discuss it here. Um the public has the right to come speak to us um and we can then put
007it on next month's agenda so that we can discuss it. Um so you might be able to explain better. So, at the end of the at the end of the meeting, they discuss some on uh different agenda items they'd like to put in the next meeting. And so, we'll be able to do that um today, which there's not much on the agenda. So, hopefully it won't take very long if you wanted to hang out. Otherwise, if you didn't, I can certainly email you to let you know if they decided to take up the issue or not. Okay. Um so, that's just kind of how it goes. Okay. Thank you. Anything. So, if you have anything else, we can restart your time. If not, um if I still have more time, sure. 30 seconds. So, we'll
008restart it for you. Okay. Thank you. So, I just wanted to say on behalf of my son and behalf of the the kids, I mean, they're this is our community. We live at 128. We I I I chose to do um the independent study cuz we live on a homestead and so I'm kind of teaching them through the land and um and it's kind of far to drive in to do the more. It just works with the whole how I work from home and whatnot doing the the the homeschooling. I didn't know when I moved up there to do homesteading that my son would be an athlete and love and like just love his um his teammates and all his sports. So, he's a great kid. He his his coaches love him. He's just so
009connected with him and it would um yeah, that's just what he loves more than playing sports is just being with his his buddies and that's how we socialize. So, I super appreciate your time and I'm sorry I'm not not used to accustomed to this. Thank you. Do we have any other public comments? All right, seeing no more public comments, we will move on to the close session reportable action taken. Um, there was no reportable action taken and we will move on to our consent calendar. So this USD board of trustees utilizes a consent calendar for items that require the approval of the board but are of routine nature. They act upon these items in one vote. Any member may remove an item for additional questions. Board members receive their agendas and backup materials 7 days
010in advance of our meetings. They have the opportunity to ask questions and to do research prior to our meeting. It is their intent to handle the routine items expeditiously so they have time to address issues that are more serious. So with that, does any trust do any trustees want to pull any consent items? If um actually I'd like to pull item 13 or at least just ask a question um before approving it. Okay. Can we just Can I just ask my question? No. Can Sorry, I do remember one. Sorry. Okay. Oh, okay. So, okay. Well, so pull item 13 first. Pull 13. Do I really need to pull it? Can I just ask a question? Do I have to pull it? Okay, we'll pull it. Item eight. Okay. Okay. With that, can I get a
011motion to approve items 1 through 7, 9 through 12, and 14 through 16? I motion to approve on consent calendar items 1- 7 9 through 12 and 14- 16. I'll second the motion. So we have a motion by trustee Garrison and a second by trustee Zeix. All in favor? I I uh opposed. And trustee Candelary or is absent. Okay. So item eight, agreement for consulting services, Megan Stone. Very quick question. Um, are we confident? First of all, is Megan is that a physician, I'm assuming, or just a agency that we're using is I believe she just works for an No, she's a doctor. She's a doctor. Okay. Yes. And the last thing is and we're confident that we can get reimbursed like when we get through the medical well hope cuz I know how much
012I mean they're kind of well we have to provide it anyway. Okay. We have to provide it anyway. Just whether or not we get reimbursement. We're going to have to wait and see. But we have to provide it. Yes. And we do not have that in-house. All right. That's all I need. Just unless you would like to. No. You think that's much your time? No. No. No. I'm not pediatric. No. Do we have any more questions on item eight? Okay, so we'll move on to item 13. Uh, I already asked this question, but I just thought it would be good for the public to know. My question is what um SRJC classes college Santa Rosa Junior College classes are they adult classes are they providing at in the district? They are providing um English classes
013so that um non-English speakers can learn English. Okay. Thank you. Mhm. I think we've had those several years, I believe. Yeah. Is that something that we can send out um through to the community just to let them know that through like parent square or something that I think I know that SRJC does and I don't know if we've done it in the past, have we? They've never sent us anything to send out. Yeah, we certainly can ask. Okay. Yes. So, is it something we even if they don't send us anything, can we just put information our information that goes out to the public? Yeah, but the only thing is we wouldn't know where to sign up or how to, you know, so we're hoping to be able to get that information. Oh, yeah. Okay. Yeah.
014Uh, with that, I move to approve item eight and item 13 under consent calendar. So, we have a motion by Trustee Garrison to approve items 8 and 13. Do we have a second? I'll second. Okay. All in favor? I I opposed. And trustee Candelary or is absent. Okay. So, we will move on to the association reports. Um, California School Employees Association. I have been notified that there is no report. Um, and is there any teachers association of Cloverdale? Seeing none. So, I'm going to assume we have no report either. Okay. Moving on to school reports. K1 Jefferson Elementary School. I assume as submitted, correct? Okay. Um, K2 Washington School report. Ditto. as submitted. K3 Cloverdale High School J Continuation High School again as submitted. Um, special education student services report. Yep. As submitted. And I'm
015going to go ahead and go with yep for the next one. Okay. M, educational services report as submitted as well. And item N, maintenance, operations, and transportation report as submitted. Okay. Moving on to Ford reports. Whoever would like to go first, go for it. Uh, I missed the measure H meeting um due to a work conflict, but I was able to attend the groundbreaking ceremony at Jefferson Elementary School for our new TKK build. Um, and it's really exciting all the work that has already started there. So, I I look forward to our ribbon cutting ceremony for that as well. And no reports for anyone else? No, but uh some of our students are playing softball this summer. So, if you want to see some Jefferson or Washington students play some softball, come out to the
016city park Monday, Tuesday, Wednesday. Monday, Wednesday, Thursday. Thursday. Sorry. Um and I have nothing to report either. So we will move on to superintendent report. So um there was a new law that was passed that um school boards need to take an ethics training and myself. So, I want to let you know that you are going to be uh being assigned th that course and it's through a platform called public schoolworks, which is where we assign all our trainings for all of our staff um like mandated reporting and everything like that too. And I think some of you that have been on here before um you've taken the sexual harassment training that's the same platform essentially. So, you guys will be getting that one also, but this ethics training is a new um add-on. Um
017and then the next one is just on measure eight. So, we'll wait for that. That's it. We have We will move on to item R1, Measure H update. Yeah. So, we um as Jackie said, we are moving along with the uh project over at Jefferson. Uh there's just no two ways about it. It's going to be messy for the next 12 months. Um so, we're but it is uh going forward we are finding a few hiccups along the way. Um but minimal hiccups um for for the age that the school is um for that part. So um you get a chance to get over there. Uh they're doing a good job of keeping it watered and keeping the dust down. Um but it is a large area now that things have been taken out. So
018there are a few portables still left there. They just they're waiting to be moved. Basically they're all unhooked and everything like that, too. So, um, it is nice to see how much, uh, local businesses are working over there, too. I know Regi Construction's over there and things like that, too. So, almost everybody is from either our area or the Santa Rosa area. So, it's really nice to be able to have, uh, business go through all local um, business, too. So, there you go. Okay. Any questions? Okay, moving on to item S1, consideration and acceptance of donations. Um, we have the Luther Burbank Center of the Arts donated $150 to Jefferson School, second grade, and the American AD credit donated $500 to Cloverdale High School FFA. With that, can I get a motion to approve the
019acceptance of donations? Motion to approve the acceptance of donations. I'll second the motion. Okay. So, we have a motion to approve by Trustee Oamian and a second by Trusty Zewix. All in favor? I I opposed and trusty Candler or is absent? Okay, moving on to item S2, consideration and possible approval of resolution 226-01 in the matter of granting an easement to I'm going to butcher this, Sarala Trust Pursuant to Education Code 17386. Yes. So, this has been on our agenda last couple times. Um, the reason why we had it on last time, we thought we were going to get the grant deed. Um but we didn't get the grant deed in time last time so had to get bumped to this um matter or this meeting. Um so essentially what we're doing is is that
020when my understanding is is when the south property and that area was divvied up we'll say and bought um there was a piece behind us that the Soralo um trust owns that is now landlocked. Um it has no access to it. So this is essentially u giving them access to that land. Um, we were we sold them access basically for a cash payment. Um, and so we I also in the meantime used uh Mr. Kelder, Kirk Kelder, engineering to come and kind of go out there with me and make sure that what they were asking for was legitimate and and what he thought and stuff too. So, um I am here to recommend that we approve that and um that way they can sell it um with the land with access. Uh because obviously nobody
021wants to buy land that they can't access. So, and does this have to be a roll call vote or is it just Nope. Yeah. The only time the reason last time was different was because it was a public utility. Public utility has a totally separate process to be able to follow. Okay. Okay. Okay. Yeah. And you may uh just just so you can understand that what I'm talking about. So one thing that was interesting for me is if you look at the easement and the grant deed, it looks like it's a big swath of land. Um 118 ft. Um but it that's a mountain there. So they needed to be able to have that distance because they're going to have to really literally cut into a mountain to be able to get access to that.
022um because of the way so even though it shows Kelly Road here, uh Kelly Road is actually the old that's the new Kelly Road, the old Kelly Road actually goes a little bit farther in. So, um so they would need 118 ft just to be able to cut into the mountain to be able to get there through it. And that's why I brought Kurt out cuz I didn't really understand that. Um and so and then also it's kind of on a turn. So, the fact that it's on a turn, you would need a little bit more to be able to get the equipment off because remember everything has to be accessible by a um a firet truck as well, right? So, we have to have enough room for them to be able to get in
023and turn around and be able to get out. Um so, if you look at at the um sheet there where it says Kelly Road, it's 118 ft along Kelly Road. So after kind of before the K there is when it is when the um the road starts to make kind of a a left if you were heading up the hill right here. Um but I I guess it's hard to show here but um see where the lands of Sigman Trust see where it says is written there the road kind of go follows that direction. See how it kind of goes to the left a little bit there. Um but on the on the left hand side where you see it says 50 feet. That's normally what they would get because there's no mountain there right
024to the left of the shaded region. Oh, I see. But the first part, they need 118 feet because they have to get into it as well as be able to have enough room to have access to it. So that's why it was different because I originally thought 120 ft is a lot, but the way if you if you look at the topography over there, it makes sense when you do that. He actually thought it was a little bit short because of the amount of work you're going to have to do to put a driveway in there if for example a driveway has to happen. But so anyway, I would recommend that we approve that. Does anyone have any questions or comments? And remember that they are paying us paying it. Was it 30 or 35?
02530 30. Thank you, Larry. So, if there's no comments or questions, can I get a motion to My only I guess clarification or comment since this is being um streamed is I just want to make clear that $30,000 is going into the measure H fund. Correct. It doesn't go to the general fund. Correct. Okay. Because the lands that we're dealing with are bought with those funds. Everything that has to do with it goes back into those funds. Correct. Thank you. Mhm. So with that, I move to approve uh resolution 22601 in the matter of granting an easement to the Soralio Trust pursuant of to ED code 17386. I'll second the motion. We have a motion to approve by Trusty Garrison and a second by Trusty Zelix. All in favor? I I opposed and trusty candler
026or is absent. We will move on to item S3, consideration and possible approval of Prop 28, arts and music annual school funding report. So what would we get funding for if we didn't have to do a report? So we have to show how we spent the money um for us to be able to report that. And you will see uh basically it's listed there. We're using it with Jefferson and Washington as well as the high school uh for those um funds [Music] and then we report this to the state. Are there any comments or questions? Can I get a motion? I'll make a motion to approve agenda item S3 for consideration and possible approval of Prop 28, art and music annual school funding report. I'll second. We have a motion to approve by Trusty Zawwicks
027and a second by Trusty Garrison. All in favor? Opposed? Trusty Candleia or is absent. Okay. S4 consideration and possible approval of resolution 226-02 requesting fund transfer under article XBI section 46 of the state constitution to establish a line of credit with Sonoma County Office of Education for the Jefferson Early Education Project. Okay, as Christa gets ready to come up here and talk to you a little bit about it. So essentially what this is doing is is right now as you know um and by the way we just got our $6 million for the thing right from the state but we still have several more million dollars to get from the state. So what the county what the county office of ed is telling us that we basically cuz we have POS out for the total
028amount. So they're saying wait a minute you have POS that are out that you can't afford essentially right. So, what we're doing is is we're asking you to um by their ask us that we're asking you is to open a line of uh of credit with the the county, not the county office of ed to be able to cover that in case we have things that come calling for us for for um bills that we can't pay. The good thing about this is and this is as we've talked about that we've in our careers that this is the only county I know that allow that for nothing basically and allow that to happen. So all we're doing is asking you not we're not going to access the line of credit necessarily but we're just asking
029to open a line of credit doesn't cost us anything if we don't take any money or anything like that to you. Um, it's just a matter of having that and then the county office can approve our budget because we now have a a way to be able to pay our outstanding debts. Yeah, you said it all as submitted. So, if there's if we if we do end up borrowing, what is there a interest rate? 0% interest. Yep. Oh, it seems like a no. There's no personal loans. just like I mean can we access it to build facilities on the south property? I mean come on now. No money. It's only it's only derived there so that people can make their payments in case it's not a matter of a a slush fund an advance a
030slush fund or a uh what do you call it a home equity right at 0% because we'd be doing it all day long. go for but um yeah and it's just a matter of and the example that was given to us of what districts some districts do this on a yearly basis for example if they have a charter schools right if they um if they sponsor charter schools because the charter school funding is a little different than than school district funding and so it's a way to be able to potentially bridge the gap if there happens to be a gap right so they just kind of have a line of credit open every year um basic a districts might be another one that might do that since you only get paid twice a year. So,
031for the cash part of it. So, um anyway, I didn't mean to steal your thunder, but I'm good. There we have it. Yeah. So, I know you said there's the 0% interest. If we do have to tap into it to cover bills, what is the um requirements of when it needs to be paid back? That's a really good question and um I don't know the answer to that. I believe that they they they want it resolved within the fiscal year. Yeah, the idea would be remember that we would borrow the amount that we're kind of owed, right? So, as soon as we get that owed, they would take, right? Because everything runs through the cash with the county treasurer anyway. So, that's the design, right? It's not again, it's not borrowing money. It is delaying
032delay your pay their payment. It's a stop gap basically. Yeah. Again, we could all do some personal potentially on that too, but um yeah, and really the idea, I know it's a little bit longer, but the idea is really just in case something happens, we could still make payroll. For example, some of these places might be overextended. Yeah. Are there any other questions or comments? I move to approve resolution 226-02 requesting fund transfer under article XVI section six of the state constitution to establish a line of credit with the Sonoma County Office of Education for the Jefferson Early Education Project. And I'll second. Okay. So, we have a motion to approve by Trusty Garrison and a second by Trusty Ogambian. All in favor? I opposed. And Trusty Candler or is absent? Thank you. Thank you.
033And so moving on to future agenda items. We already have T1s on Cloverdale property and are we adding any other future agenda items? But on the T1, um, you guys got that email that I think I sent you with the article what Kalisto is doing. I thought that explained it pretty well. Um, so do we want I guess direction on that? What are we thinking on that? Um, I know not like in the immediate future necessarily, but what are we thinking we need going forward with that? I mean, if if that's a path that we want to go, which I'm interested in, how do we do we reach out to a real estate agent to try to find someone who would propose that plan? Did Kalisoga get re they used the Brookwood people that came
034and gave us that? Um, okay. Remember that? But they had to pay a fee to them. Well, you would go into contract for them to to basically if we decided to go that direct route, you would hire them to do that for us. Okay. Right. To kind of set it up and work with the city and work with trying to get the planning and things like that too to be able to do that. Um, have is that something that we've already looked into seeing what would that cost be for like the cont consulting fee? I believe that they paid them about 75,000 I want to say is what it said in that article I believe. Um, and I don't know what the scope of work was with that, but my guess would be is that
035they take it from kind of a rough plan to and helping them, you know, go to the city and get all the permitting and everything like that, too, and then getting them set up to be able to find because remember, it's kind of a we're kind of the developers in that situation. The school district is, but you're working with a a developer to develop it, right? But we're kind of we're still involved because that way it's us working with the city cuz we're kind of like public to public and making things happen. I don't know. It it's a little convoluted, but we stay involved but not really in the making of it. It's more on the I don't want to say bureaucratic side, but more on that side for that part. And then for the
036payment of the ownership of our land, we would then take in, in their case, they were taking in homes, but we might take in like apartments or, you know, multifamily dwellings or single family dwellings or whatever. You kind of negotiate that within a contract that you have who eventually ends up buying it, the developer that buys it. So, so I I I'm just trying I'm trying to wrap my head around what would be the next steps I guess in that process. Um because where we talked about Kalisoga doing it, we've kind of got that information of what they're doing. Um so I don't know. I don't know. Wouldn't it be talking to Brookwood and seeing potentially? Yeah. What is the upfront cost involved with this and then going like potential costs and things like that
037too? Is this conversation costing us money right now? I mean right. No, I'm not charging anything right now, but but Okay. Okay. So, reach out to them maybe. Got it. What does it take to get the ball rolling? And then maybe like a potential all-in cost that we might for them for their fee, right? Absolutely. Yeah. Could their fee be paid by measure H funds, right? If we're just received some from selling a little portion. Yeah. And I'm not sure if they are on if they're getting paid on the front end or if they're getting that paid after. What I would like to know is it the end or the beginning. Yeah. Okay, we'll do. Thank you. Appreciate that. Okay. Any other future agenda items? Yeah, we should probably discuss the part athletic participation. Yep.
038Okay. So, does that mean just bringing back our board policy, what we currently have, and then and Yeah. And probably just so we're public's aware and you know we can discuss if we're going to keep it the same or make changes. I'm not I think it's important for us to have a solidified discussion. Absolutely. Yeah. Because I know that she's bringing up the question, but obviously it's not just for her, right? It would be for anybody that would do that. Yeah. Okay. And and one thing just to note is and we spoke about this too is elementary oh I shouldn't say elementary less than high school is is way different than what you get to high school. High school is governed by the CIF and they have different rules and things like that you have
039to do and I'm not exactly sure how that works but we're talking about a sixth grader I think you're talking about here. So that's a little bit different is you have a little more flexibility when it comes to that I believe. So bringing our bylaws, our popboard policy back, right? But the CIF bylaws would be the one that would dictate for the high school. But yes, correct. So I think if we're going to look at any, we should look at both at the same time if that's possible. Okay. Okay. Okay. I mean, do you guys agree? Yes. Yes. I mean, it makes sense to have both. Yeah. Okay. Any other future agenda items? If there is no more, um, our future board meeting dates, um, our next meeting is August 13th, 2025, a regular board
040meeting at 6 p.m., September 10th, 2025 at 6 p.m. October 8th, 2025, 6 p.m., and then November 12th, 2025, 6 p.m. September 13th would be the date. Correct. Okay. And then if I can get a motion to adjurnn the meeting at 6:32 p.m. I'll make a motion to adjurnn 6:32. Do I have a second? I'll second. Okay. So, we have a motion by Trustee Zwix and a second by Trustee Oamian to adjurnn the meeting at 6:32 p.m. All in favor? I I opposed. and trusty candle or is absent.