001e e e any item not listed on the agenda pursuant to the brown act the board cannot consider issues or e e e regly monitor this campus students will quick quickly recognize this this limited presence and may invite more disruptive behavior I respectfully urge you to reconsider the decision to eliminate the vice principal's position the potential consequences on staff safety staff well-being and school culture are significant and I believe maintaining this role is essential in preserving the positive progress we've worked so hard to create thank you for your time thank you with what looks like no other public comment we'll move into Clos session where we're discussing property parcel number 117-0 4-55 located at 2839 or sorry I'm just going to do 28398 South Cloverdale Boulevard um two agency negotiators with our superintendent three negotiating
002party or parties um the estate of Paul is it Soro sure okay um under negotiation request of Ingress egress easement off of Kelly Road Public Employee discipline dismissal release public employee performance evaluation superintendent conference with labor negotiators tax CA unrepresented and then superintendent so we will move into close session at 4:35 e e e e e e at 600 p.m. could we all stand for the pledge please pledge aliance to the F of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all okay so do we have a motion for oh sorry I need to read gr box first yeah okay so the board reserves the right to change the order in which agenda items are discussed and are acted upon
003at this meeting subject to further action by the board the agenda for this meeting is to be approved as presented items may be added to this agenda for discussion or action only as permitted by the brown act do I have a motion for approval move to approve the agenda okay so I have a motion by trusty Garrison second okay second by trusty Lopez White um all those in favor I I any opposed and then absent we have our student thre okay okay now moving on to public comment on consent and non-agenda items the public May address the board on any consent or non-agenda item pursuant to the brown Act during this period the board cannot consider issues or take any um or take action on any item not listed on the agenda time is limited
004to 3 minutes per person per item 20 minutes per topic do we have any public comment on consent and non-agenda items okay now on to closed session reportable action taken so H1 reportable action taken during the previous closed session the board acted to authorize the district superintendent or designate um to notify an administrative employee high school vice principal pursuant to Education Code 4495 that the employee will be released from his position for the 2025 2026 school year the vote was unanimous now on to consent calendar the cusd Board of Trustees utilizes a consent calendar for items that require the approval of the board but are of routine nature they act upon these items in one vote any member May remove an an item for additional questions board members receive their agendas and backup materials 7
005days in advance of our meetings they have the opportunity to ask questions and to do research prior to our meeting it is their intent to handle the routine items expeditiously so that they have time to address issues that are more serious do any trustees want to pull an item any questions not this time okay so can I have a motion to approve motion to approve okay so trustee gamian do I have a second I'll second motion okay trustee zet preferential I thank you all those in favor I I any [Music] opposed and Notions okay now sorry I have to do this this real quick oh actually let me do this yeah pa okay so on to Association reports um CA does not have one does the Teachers Association of Cloverdale [Music] good evening my name
006is Renee duvander president of the Teachers Association of Cloverdale tonight the board is being asked to accept seven res resignations and one retirement for the teachers which you just did after that you'll vote on whether to cut 10.6 certificated position positions and just over five classified positions these aren't just numbers they represent real people who have given their time and dedication to this District some of them including 10year teachers have now or now have to go find new jobs losing these positions will mean large larger class sizes fewer student support services and a direct impact on the quality of Education we provide this is also happening in the same year that the district had to file a county waiver because it did not meet the state mandated requirement to spend at least 55% of its
007Budget on classroom teacher salaries instead the district only allocated 50.94 % in the 2022 23 fiscal year the county recommended that the district monitor its spending to ensure it meets that 55% requirement in the future so Tac would like to know did the district meet the requirement for the 2324 fiscal year or will another waiver need to be filed and looking ahead with no Financial offer made in negoti ations and these deep cuts to staff will the district be able to meet the requirement going forward if not what steps are being taken to ensure that the necessary funding goes where it matters most in the classrooms to the Educators who directly support your students we understand that Financial constraints exist but within those constraints CH choices are made the choices we make now will have
008lasting consequences for our students teachers and schools we urge the district to prioritize competitive salaries manageable class sizes and working conditions that allow us to provide the best education possible we stand together as Educators as advocates for our students and as members of this community we urge you to do the same to make choices that truly invest in our classrooms and students thank you thank you okay now moving on to school reports um Jefferson [Music] Elementary good evening I just have one addition to um our Jefferson board report um tomorrow morning our first grade student will be displaying their leprechaun traps they have made those materials with um just the materials on our school campus and it's a great stem activity you're welcome to come at 8:20 to see their traps and ask them lots
009of great questions on how they created it um and their strategy for um for catching Leprechauns so um outside of that uh my board report is submitted as submitted thank you thank you okay on to Washington good evening everybody good to see you and you have my report as submitted thank you thank you CL out High School just so you know I was asked to play the leprechaun at Jefferson and I I decided to just stick with Santa so uh you have my report is submitted thank you thank you okay on to special education and Student Services report oh okay as submitted Educational Services report superintendent as submitted yes okay has submitted uh maintenance operations and transportation report good evening as admitted thank you thank you was coach okay H student board representative um spring
010break is next week for our students which will be a nice break before that home stretch to Summer uh the Junior and senior class prom is also the weekend after students come back from break there have been a multitude of field trips within the past month taken by our child development Avid and FFA classes and a few students of freshman plus senior classes are also taking field trips down to the junior college tomorrow uh last Wednesday seniors held their Infamous Mr Eagle senior boys pageant to raise money for their senior class trip and spring sports are also finally now in session that some winter sports have come to an end so for this year we cheer on our softball baseball track and tennis teams and that's it thank you so much okay on to board
011reports who would like to go first okay I guess I will go um first of all I went to a couple girls basketball games they were exciting they made it all the way to the championship game of uh some section thing I don't remember but it was great um we I was also able to go read at Jeffer Elementary School for some kindergarteners very well behaved by the way um Dr suits where what pet should I get it's a great book um additionally attended the daac meeting um got some great information and I think that's all I have okay thank you I have nothing to report at this time okay trusty garon uh tomorrow at Washington at 7:45 there's a coffee chat so all are welcome um trusty lopus white will be there with me
012um today uh trusty zitz and I attended the starbard meeting uh we saw uh four students total some were um already under a sub contract and some were new and then we did a review um I was absent from measure H uh next Tuesday is our first joint uh City and school subcommittee um so looking forward to that um I was also able to attend the Mr Eagle fundraiser um lots of laughs and I also participated in the read Across America um and got a read to a second grade class so that it's always uh fun to do thank you um I have nothing to report other than I will be at the coffee chat tomorrow with trusty Garrison sounds good um I was able to attend the girls basketball game against Fort Brag um
013it was it was wonderful to watch it was great um took my kiddo with me and I asked her if she wanted to play basketball and she actually said no only because it was such a well-thought game that I think she's a little bit more on the timid side but it was so great to see our girls win um I also went to my first boosters meeting which was great to kind of obviously get to know some of the coaches and budgets and all that kind of stuff um and then we've got elcap coming up here pretty soon correct um so that'll be the next thing that I go to I wish I could go to the leprechaun traps though that would be lovely I'm just trying to make it to the awards assembly the
014week after spring break so and that's all for me okay you got the left on here though oh sh yeah um so what last time you guys had talked about me coming back to to figure out uh how much would cost for us to be able to do a track and field replacement and um the the replacement parts the expected lifespan of a turf field is 10 to 12 years and the synthetic tracks um expected lifespan is about 15 to 20 years um um so what we're in the Pro what the next step is going to be is to have somebody come out and just kind of look at the condition that they currently are at to see where we're at and then um the if it's it's if it's a non-fill um anyway it's
015it's between 1.5 and $1.6 million but that's for the turf uh field and the track replacement so not both the turf field was about 1.1 um and the other one was about one about half a million dollars to do the the uh and it's not replacing the entire track it's just a number overlay essentially of the track so um depending on what was done before if the other old track needed to be taken out and dug down everything like that too that's different this is talking about just replacing the track surface itself uh for that part so it looks like between one and a half and 1 Point almost 1.7 million for both um and and roughly about a million million two for for the the turf and then another 500,000 for the the track
016and so the next update will basically be to kind of give us a condition of what it currently sits on as far as that goes how're how it's wearing how we're doing on maintaining it everything like that too um also in your in the board packet was this the W trans report um this this is the report that the city did regarding um pedestrian essentially uh both at the at the intersection of Cloverdale Boulevard and School Street as well as North Street and Cloverdale Boulevard um so there's they wanted you guys to see this um from that part and of course I'm not going to go through it because it's a pretty lengthy report um there's just some other issues uh with for example on School Street um that are some of our issues um
017as far as like that um for example that little pressive Moon shap parking lot that we have in front of the high school um that let out part there is really close to where the street is right so we would have to in order to so some of it's on us right not all on the city of of some of the confusion stuff um and so anyway so I just wanted to you guys to see this and then uh talks will kind of be continuing uh as far as what we could do um to be able to make things a little bit better um also I was um also did the reading as well um I felt like I was set up a little bit they had a lady with a dog before I got
018there so no I was supposed to bring animals to it so they were like oh it's just you and uh so that's okay we still it's been fun I've done it about four times now I think so it's great um it's kind of nerve-wracking though because I don't want to make a mistake although they probably wouldn't be able to catch me if I didn't make a mistake but um but it's been fun uh for that so hopefully you guys have got those emails to be able to uh signed up for that excellent and they have people from um all over the the city as well as some police officers and some firefighters as well as some uh they were able to get some authors to come in and everything like that too so it's quite
019a wide range of people that come in and support that which is great so good that thank you okay so on to thank you um R1 measure H so we're to report discussion measure H update to um I will talk a little bit about it during the next utk okay the T yeah the next one okay so R2 utk Early Education facilities project update so um we just had a measure h meeting uh regarding the um the project um we are progressing however um there has been a delay in the funding um because we were supposed to get our matching Grant or about approximately $6 million from the state out of the general fund monies but those monies were um already dried up and so now we have to wait until they sell the next
020Bond um so we're not looking at getting our money until possibly November or December of 25 so that basically has pushed back the start date a little bit um for that so we're working on that because we have a cash flow issue you know as far as money coming in and such too does that affect other um funding cuz didn't we have to have part of certain funding we had to have everything completed within a certain amount of time we didn't talk about the we just talked about the main part but I would believe it would be the same thing things would be pushed back a little bit on the funding okay uh for that part um again no control of ours because it's just a state um we were in line they just it's
021promised the money it's just the money ran out so now they have to sell the bonds in order to get more back in the coppers to be able to send out money so um but we are still looking we are on track for being done by the end of next school year for a move in date for to move into those buildings for the for the fall of 20 that 26 26 yes yeah so we're hoping to be done around April this year but the date keeps moving um but we are as you can see in our in our in the um agenda tonight we are getting some of the services ready to go and we're doing some of the some of the there will be some stuff starting this week uh this summer on
022the site work as well to get some of that stuff started uh for that part and that's my update for that okay so on to R3 South Cloverdale property update Okay so we've been talking about the sou property for a while um and I know we've got a couple new board members and we've talked about it since they've been on so what I'm looking just I really want to get some direction on what we're doing with that self property um whether we're going to think about selling it um keeping it building on it what are we going to do um if we decide to sell it um selling Surplus property takes about 18 months to do that um there's several different um processes you have to follow to do that um it's not just simple
023as putting a first sale sign up um when it's when acquiring property is easy selling a public property is a whole different ball game so um that's why I want to kind of if if selling is the way we're going to go or we're thinking about it um then we need to start thinking about that because it's going to be a long process I would say I know 18 months but I would say at least probably 2 years by the time we got stuff done um and not there's no action tonight I just want to throw that out there that we really need to start making some decisions on what we're going to do and if the decision is nothing great then I'll stop um working on this uh with the the uh the property
024part and we can just uh have it there but then we're going to have to have a discussion about how we're going to mitigate fire and mitigate liability um and fencing and stuff like that too because the more building it goes around it the more people are around it and the more it's accessible all right any questions about that or any more information You' like me to bring to you we've talked about selling it we've talked about before I got here we talked about doing Fields right and things like that uh we also talked about potentially looking at doing housing um we brought all those people in and so so now we're kind of to the point we need to kind of pick up a lane that we're going into so questions s what about
025leasing it I don't know what someone would use it for but me like for stocking mean for example again that's that would be the discussion what we doing if we're going to keep it then then those will be the discussions we want to have yeah do we want to mow it do we want to put s stock on it do we want to fence it do we want to you know vir mitigation stuff cuz remember last year we did with the local fire department was nice enough to come in and and do the uh fire break around it right cuz they basically Ed our land for um training purposes for that for the cat guys which is great we could still they're more than weling to do it again um and we would do it
026this year because naturally we're not going to sell it for a while if we decide to go that route but we need to start making some decisions on what we're going to do um about that so I just want to kind of preempt that so is there anything you need me to bring back or information or anything because I'm going to probably start putting that on our agenda so we can decide current market value for it um you mean like try to get like maybe maybe talk to a couple reers just to see what they might think it's worth yeah okay I know that I'm definitely that yeah yeah I'm leaning towards selling well if we if let's say we go down the route of selling that's 2 years that roughly two years can we
027look at the Avenue of leasing it in the meantime leasing it to yes of course yes I just wouldn't mind starting the process if it is going to be that lengthy but then I guess the question is how much is that process then going to cost us that would be my concern you know what I mean like it's my understanding is it's not so much of cost as it is you have to have committees that you have to look at okay and then there's various um timings that you have to give since we're since we're a public agency that other public agencies have a right there's and I don't pretend to know any of that but that's my understanding is it's a lot more of not so much of paying for it but the time
028passing for people to have opportunities does that make sense well if it's not going to be and I'm obviously I only speaking for myself if it's not going to be money upfront it's more length of time that's the kind of arduous process then I'm all for looking at like starting that process but then looking at the leasing also and will also bring back to you guys the selling part what that looks like and how that go about I might have somebody come in here to talk a little bit about that process something to do with the 7-Eleven meeting I keep thinking of that number it's called but it's for something my my concern is um I know we don't have funding for it now but it is a property that we could use for our
029uh CTE programs that we have and for fields and if we sell it we don't have the ability to do that because there's no other location so that's my concern is if we go down that route and then we wouldn't have the ability to do that I know we can't now because we don't have the funds for it but that that's my concern about selling it when it's gone it's gone yeah and I don't want to make a joke about like the Smart Train but that's kind of how I feel about like the property this idea of when will it happen and will we ever see it happen and the idea of putting that money back into measure H for me I feel like it could just be better used I totally understand what you're
030saying Jackie I just it's it's one of those things of just when If Ever I guess is kind of my thought about it I'm on that same track what do we have to invest in what we have now yeah well and I'm still interested in the housing of it I know we have the presentation and that does cost money but if there was a way where someone could leverage yeah that I would be interested in that because that would also a profit or an income for the district if if it wasn't if there was a way to do it where we didn't have to come up with money and they're essentially like leasing the land from us or something like that they would I I I don't know I'm that's just another okay option so
031okay thank you okay now we are moving on to discussion action items so we have there we go um we have S1 consideration and acceptance of donations so we would like to thank Cloverdale rotary they donated $500 to Jefferson School so could I have a motion I move to approve the acceptance of donations okay trusty Garrison makes a motion do I have a second I'll second okay trusty Lopez white um preferential I thank you all those in favor I I any opposed okay perfect now moving on to S2 consideration and possible approval of the 2024 2025 second interim report [Music] okay so um the 2425 second interum is being presented for your approval this is the third of Four Financial reports that come to the school board every year um the next one that we'll
032be doing will be the June adoption in a couple of months and kind of a a um how do I make it go [Music] forward I'm hitting the forward button oh I got thank you oh that would help being on is good sorry that's okay all right so um to talk a little bit about our unrestricted revenues for 2425 the total of all of our revenues here is 17 m724 777 and where we get our funds from our um the lcff state aid and that is about 34% of our funding the lcff property taxes is about that's the 10,830 $3,464 that's about 61% of our of our funding then we also have um unrestricted State revenues that come in that's about 3% and those unrestricted dollars are the mandated cost block grant unrestricted Lottery and
033home to school transportation those are the three main areas that come under State revenues for unrestricted funds the other um the last one is the local revenue of 293,000 things that come in um to the district so the enrollment average daily attendance and the funded Ada all of these things um impact how how we're funded and as you can see that between 2324 and 2425 the difference between our funded Ada was 12774 down to 12 2382 that's a big drop and then one of the things that we're looking at right now too is we've got P2 coming up which was which is when we do our reporting for our attendance and we're down about 35 kids right now so we're kind of looking at that kind of anxiously to see how we're doing so um
034the next slide is where does our money go on these unrestricted dollars and the total unrestricted expenditures is around 14, 32456 that doesn't include the contributions that have to go out but of that pot um salaries and benefits make up 86% of that of our expenses there with1 , 386,000 um certificated benefit costs are running around a total of 22.96 per um stirs is up to 19.10% and I'm old enough to remember when it was a lot less and purs right now the cost for Pur is um 27.05.2012 the total cost for classified that are pers members is 37.111363 fund balance and this is again unrestricted dollars the beginning balance for 2425 was 1, 161,000 the estimated ending fund balance is $833,000 of that um 35,000 299 is committed the 57,98811 19 is the 3%
035reserve and I just want to bring your attent your attention to the fact that even in the multi-year projection the next two years out we're only making the 3% Reserve okay so what's next so some quick facts about um second interim we have a positive certification yay that means we're going to meet all of our obligations to pay our bills this year and the next two years um it does include $1.5 million do in reductions in unrestricted for 25 26 we do have some risks to this budget that we also talked about at first interim which includes very narrow margins the drop in enrollment that I just mentioned of 35 students and a decline in the percentage of attendance we were very conservative um with a 93.5% um at the beginning of the year um
036but I'm not sure that that's even holding although I've seen the high school kind of pick up a little bit so we'll we'll know more at P2 and P2 is due on April 18th so that's when we'll be having those numbers the next thing that we wait for then is the governor's May revise and then we'll be coming back to you with the June budget adoption uh so in the in what was in our packet um you right now you said that we're only um budgeting for 3% but in the packet it does say that the Deferred maintenance and the track will be included in the next two years out that is yes okay okay any other discussion so do I have a motion to approve the 2024 2025 second ter report um I move
037as positive sorry I move to approve the 2425 second in R report as positive light do I have a second I'll second the motion okay thank you trustees EIT uh preferential I thank you all those in favor I I any oppos now on to S3 consideration and possible approval of resolution 2252 12 regarding certificated reduction in force 10.6 FTE so I want to open it to the board any discussion thoughts before I open it up for any potential comment from our audience okay is there anyone who would like to speak to this action item oh it was uh Renee du Vander speaking as Rene D Vander um I was speaking to a teacher at the high school today and realized that one of the cuts being made um at the middle school is the only
038ELD teacher at the middle school um which is going to cause a significant deficit for our students and I wanted you guys to be aware of that um currently that teacher is the teacher who serves as the ELD teacher at the middle school and I've heard nothing but rave reviews from the teachers at the middle school about that teacher Services um at the high school our ELD teacher serves full-time and providing services so ELD is the English language development we have students who come as newcomers in middle school and so not having anyone to provide them Services is a significant deficit all of these features should be fought for but I just wanted you to be aware that having no one to provide those services at the middle school is a pretty significant loss thank
039you thank you thank you any other further public comment or any questions or discussion from the board Mr Lyle thank you Gan Lyall past principal here 30 years ago when I started uh I may be a little late in addressing this one issue regarding the vice principal I see you I see you closed it you did it in close session I'm just going to make a statement okay I know it's done okay I'm sorry Mr L can't do it no okay unfortunately not all right thank yeah should have got here earlier okay any other comments with regards to um agenda item S3 okay then would someone like to move and make a motion I'll make a motion to approve resolution 22512 regarding certificated reduction and force do I have a second I'll second okay so
040motion made by trusty Garrison seconded by trusty lope White preferential I all those in favor I I any opposed okay so moving on to agenda item S4 consideration impossible approval of resolution 225 -14 regarding elimination of permanent classified Employee Services equaling about 5.93 FTE so we'll open it up to the board public comment on this particular agenda item while we're waiting for that I'll just um make a statement that the board did receive um emails and letters that we have um read and received um from from the community hi there um Kathleen Lynn I'm a classified employee here at CHS um one of the classified positions being proposed for elimination is the 6 and 1 half hour Library manager here at CHS I currently hold this position Jefferson and Washington School are also staffed with
041a 6 and a half hour position prior to school year 2324 our three School libraries were staffed with two Library managers one 6-hour position here and one 6 and a half position was split between Jefferson and Washington I'm here tonight to suggest that a similar schedule be considered for the two remaining Library manager positions this way we ensure that all Cloverdale students continue to have access to their school libraries without a library manager at CHS students and staff will not be able to borrow books from this collection during the years between um 8 and 14 all three libraries were closed the time and money needed to reopen the libraries were extensive we are still updating our Collections and thanks to the generosity of our community the Care Foundation and District dollars our libraries are thriving
042I am in my 10th school year in this library and I have seen it grow into an integral part of our campus a space that is literacy centered with students accessing print materials for academic assignments and browsing and borrowing books for pleasure reading I am confident that as a school Community we can find a way to find to continue Staffing all three libraries the students of clover Cloverdale deserve nothing less thank you thank you thank you any other public comment I'm my name is we can give it to you our and then she'll disseminate it for you thank you procedures sorry sorry five too okay okay um good evening my name is Kate Bria and I am here tonight I'm a classified employee by the way I am a special edara at Cloverdale high school
043and I am here tonight in support of keeping our library at Cloverdale High School open there are many reasons that I believe this to be true access to information and resource is the first thing the library offers a wide variety of physical books for students as well as online resources the library ensures Equity Equitable access to technology including computers and printers for student use as well as teachers Miss Lynn who is our librarian currently also has a supply of Chromebooks for students when they forget their computer at home and believe me they do every day support for research and digital literacy teaches students how to evaluate sources and conduct research this is an important this is an important skill for college the junior English class is required to write a term paper each year they
044use the library for topics in research and this is a graduation requirement collaboration the library provides areas for group projects studying and Interactive Learning between students and teachers the English class comes into the library to to discuss books that they've been reading with their teacher academic and personal growth our library partners with our local library for a weekly book group for students throughout the school year the library also provides a quiet comfortable place for studying guidance for College and Career Readiness representatives from different colleges give presentations to students about colleges there is a section in the library for college applications there is also a scholarship application list that's available in the library miss Lynn offers assistance with applications for both of them and since we currently don't have a counselor in our school she plays
045a valuable role in letting kids know what scholarships are available and helping them fill out both the scholarships as well as the college applications there is a section in the library with information about various careers there are also Books available and online resources our workability program here at the high school uses the library every Wednesday for students to learn resumé writing and interview skills as well as other skills that may need before going to work community and well-being of students the library offers a safe inclusive space for all students the library supports mental health by offering a quiet space for students who need a break during the day last thing the students need a library here at CHS the library is as important as any other class on campus please consider keeping it open thank
046you you thank Youk you any other public comment you can step on up to the podium hello my name is Lily Young and I'm currently a junior at CHS um I would like for you guys to consider please to please please keep the library open as it provides many resources for students here including myself as mentioned before this Library helped all Juniors do research on their term paper and I think it was very important especially because a lot of us here did not know we how to use the public library here so um it definitely helped us do our research as well as help us with other classes um and the library here also as mentioned before provides Chromebooks that a lot of my friends forget all the time and they also provide printing which
047is very uh helpful when you know we have to print projects uh we have to print our essays as well as other things um and also this Library provides a safe space for many others including myself here uh we have many club meetings in here like the book club mentioned and it is also a very convenient way for programs or and other stuff to have meetings I'm part of Upward Bound and we have monthly meetings in here um and it would be really inconvenient to go find a a teacher who would house the monthly meetings also the library provides a lot of other things besides just providing books it has uh games and puzzles and I think this Library really encourages the kids here to be engaged at the school um and the last thing
048I want to say is I really wish uh everyone can do their best they can to try and keep this Library open as much as they can thank you so much thank you step on up thank you thank you ward my name is Jean Luke Shaw my daughter is in eth grade she'll be attending CHS in 9th grade I come to this discussion a little late so forgive me if there is a background I'm not aware of um I did show up to kind of learn more about the budget and why uh positions are being cut so still forming opinions on on that but I did find it troubling to hear that this library is in danger of being closed um I also found it troubling that El was being uh cut if I got
049that correct um there's not much else I can say because I don't feel like I'm speaking uh with a lot of background knowledge about this but I would add my voice to the others here who've said that a library really is an essential part of a good education and if that's what we want at CHS there's got to be a way to uh to make that happen thanks for your time thank you any other public comment uh hi my name is Elizabeth Silva I'm a 10th grader here at CHS um and I really don't think the library should be closed um it has it provides a lot of opportunities like I've heard a lot of Juniors use it for their term papers um I'm personally in like a a book club here that happens every
050Thursday it's introduced me to a lot of great books um it's a nice place to be if it's like rainy outside like sometimes there's not a lot of hallway space or not a lot of cafeteria space A lot of times teachers will leave their classrooms so those aren't really an option either um it can also just be a nice place if you need some time away from others like away from like kind of like noisy cafeteria or just in general it can be a nice place you can just crawl up in a corner with the book um I've had times where I'm like oh dang I really need a quote from a certain book and it's like well maybe the library has it and it does and then that can be nice just to maybe
051it's for a school assignment or just like a book that you know like you know when you have there something stuck in your head and you can't remember what it's from like something like that um and in general there's just so many great books in here and I think that should be available to any student like that's I think it's crazy to me that like they're thinking about taking away such a vital resource to this campus Because it's just I can't really picture just a school without a library in general like they're not doing this to the elementary school they're not doing this to Middle School why are we doing this to the high school thank you thank you any others from the audience okay any other questions discussion trustees okay does someone have a
052motion um I will motion to approve resolution 22514 okay trusty Lopez white makes a motion do I have a second I will second trusty you can pick okay okay preferential I all those in favor I any oppose okay now moving on to S5 consideration and possible action to revive or revise board policy 310 um last school board meeting we had um we were looking at policy board policy 3100 and you guys had sent me a way to come up with some possible language we might be able to put in there um so what I did is I went and looked at um several districts language um that have in there for for um board policy 3100 which talks about the Reserve balance and what I have in here is I have some different um options
053that people that were different than what we currently have um and so the judging by what I've seen what I what I look what I saw was is that there's kind of all over the place depending on what the on what boards want to do um we had some of them that said that they wanted to make sure they had 27% and so there was kind of things all over but what I wanted to make sure you saw was just kind of the language that was written there and obviously the numbers could be traded for whatever they want I know that um B mamian talked about maybe doing some sort of a a triggering language type thing um but I just kind of wanted to give you guys some things that were were out there
054I didn't in all the I would say probably maybe a 100 different districts I looked at I didn't see any triggering type language other than a couple of them say um like the last one there talks about um the government Finance Officers Association and two months of expenditures which for us is about 17% um but there's just different kind of formats there so um just kind of wanted to bring that back to you guys um and then of course we do have the current uh excuse me the current policy in the um board packet as well and again we're only talking about that one part that talks about the Reserve balance right that first sentence essentially that's there um for that one and again we put this on the board agenda as consideration and possible
055action it's just it doesn't have to take action we're just kind of continuing the discussion uh for that so questions or comments or I think the way I was looking at it more was just the wording alone was maybe to add in years of fiscal Straits or dire streets we try to meet the mean just change the the sentence has already exists you mean correct yeah okay and the last one was speaking to me the whole government Finance Officers Association MH I like the language of it because it keeps it General enough when it says a district could find that it needs to spend cash at times that differ from when cash is received just because obviously oh and I'm of course why am I talking without that on but still I'm loud enough I've
056been told so it's kid um but I like the language of that it's like we will do well we will try this but yet we still have that option like I just I like the language of the fifth one the most and really it's your guys' choice right because like we talked about last time is it's the board policiy your board policy right so whether or not what's happened before or previous doesn't it needs to reflect what your guys' part is right so I'm just trying to give you some different options that were out there um so discussion with you guys great I like the first one it's just simple and cut and dry a minimum 10% General fund reserve for economic uncertainty shall be established and maintained and may only temporarily go below 10%
057with the approval of the board so that to me would signify that we have to acknowledge acknowledge it and and yeah and and and know that we have to go on a path to either make Cuts or find ways to bring us back to the 10% right and just so you know that the minimum required by the state is 3% you guys know yeah right I see the last one as I can see it the way you're saying it trusty candle area or but I can also see it as if it's I don't want us to feel like we have to put more like if your superintendent is saying 177% is 2 months that almost is increasing it to me but it was only really actually to be quite honest with you that was always
058that can be changed I'm not stuck on 17 at all in fact actually that's kind of a massive number or at least percentage of our you know but I liked the last sentence I think that's what I liked about it so much and my main thing would be don't get caught up in the numbers the numbers are just the numbers right so it's I was looking more at the language than the numbers yeah right I I'm not I don't want to see you just cuz if you go with the last one for example you have to do seven no I'm just it's just language we're talking about now CU those things you could fill in um for that part well can we take that sentence and throw it on the first one somehow essentially mix
059them together that way at least the language can be interpreted you know what I mean individually and collectively and okay Co I mean I think it's really important that we stay at the 10% because with those uncertain times like now had we not had that we wouldn't have been able to cover our budget and the reason we are able to meet our budget is because we had that extra Reserve well you we were able to weather the storms that came through for that corre I I think my only concern and and I'd be speaking more from my profession than necessarily there might be a tiny bit of influence I'm just concerned that with like over the years with that language like things races negotiations all these different things like where does that fall into you
060know what I mean like if we are projected to only meet our 3% reserve for the next Christa you said right the next two is school years yeah that's a a long time you know what I mean I I guess I just I want to think bigger picture for us retaining and attracting and keeping up with colas and all of that kind of stuff that I just I I guess I'm a little leery of we have to meet that 10% and then everything you know what I mean I think that's what I'm kind of Uncertain of and I know that it's important to have those reserves I totally agree with you trusty Garrison I do not disagree at all I guess I'm just wanting to have a way that we're not so incredibly strict to
061where we can't do other things do you know what I mean I that's why I like the first one because it the board has to approve it states it where I didn't I don't think it should be which is essentially what we did this year right yeah yeah I did that's why I'm saying we did that but it's just our keeping us in line with board policy to be I aligned with you Ashley I I circled the first one so are we are we having are are we doing some meshing is that what we're doing here kind of like a couple that's fine so let's try to get that ironed out a little bit so I can bring that kind of back with the new with the new um language so if I hear itly
062can we can just strike of the last one right let's strike or where it starts at or 17% okay we could strike that out if you guys are fine with it yep and then just put a distri okay and then and then can we just add the first one to the end of that does that make sense so it would be cuz it kind of like it gives you the language you liked but then it adds think oh okay so so if I would read it correctly the government Finance Officers Association recommends reserving an amount equal to not less than two months of General funds operating expenditures a district could find that it needs to spend cash at times that defer from so period after expenditures get rid of that 17 other part and then
063start with the next sentence yeah a district could find that it needs to spend cash at times that defer from when cash is received a minimum 10% general fund reserve for economic uncertainty shall be established and maintained and May only temporarily go below 10% with the approval of the board cuz I feel like that kind of that's important to have so what do we think I like it that's what I was thinking sounds good to me so what we'll do is we will update that and then we will bring that um revised policy 3100 to you guys next month and the reason why we can do that um is because it's already a policy which Revis you're not creating a new policy okay so we don't obviously oh you don't need action I was say
064we hav okay perfect I mean you could but I think it's easier to get it in that format okay there's no time frame this so we are on the future agenda items um can we stay on that second sorry so I want you guys to understand that what you just heard is probably not going to we're going to probably have to ask you to not do the 10% no and I get that but at least this is making it put it on us that we have to acknowledge it and approve it and then we are in line with separate item that way that's our goal it sets it like that's what we want to do but I just don't want to set you up to think that I guess my question would be okay we
065didn't do it this year we know we're not going to do it next year and in this we're stating May temporarily go below 10% so how long is temporarily like and I think what we do is we we stay on it becomes so I miss my opinion my opinion is when when we do dip below that that triggers us at being on the agenda every single month until we get fixed okay so it's always talking about it um we can do that um but just my opinion let's just get the wording first and then we'll go okay I have it too if you want this yeah I numbered the S okay I just think rewarding it allows for times where we have no control over or when we wish to right or if something else
066comes up and we need some leeway but it's a conscious decision correct correct we have to collaborate it can't just be from the hip correct that we don't but it's still giving us the 10% as okay no I'm just making sure um okay so the only future agenda item we have is T1 board policy 6142 um SE or 7 physical education and activity so will we add the yeah revise okay the revision of carry yeah okay so carryover board policy 3100 okay um any other future agenda items that anyone would like to add I'd actually like to check back in on the cell phone policy and see how that's been going how do you mean being good an update yeah just see report from the school see how it's going yeah okay um I'd also
067actually like I know whenever I met with oh I guess I could have said that I might art my bad on that one would Chief Parker he said that he would um like to get like the state of the city would we all be interested in having him come and deliver that he's already done that with city council but what we does it fall under the is that possible okay it's uh state of the city state of the city I mean I guess how does it how if it ties into the scho district it does yes it does tie into talking about like update on SRO all of those kinds of things yeah things that are related to related things it's not just like oh look at our infrastructure the traffic is involved yes exactly
068exactly yeah and we we also the next two next month we're going to have a report from the CTE Department from the high school and then the following month we're going to have a je presentation from their so I do have that so this could easily fit right into yeah okay any other future agenda items you want to add okay so future board meetings we have April 9th 2025 um May 14th June 17th and June 18th all at 6 p.m. move to adjourn I have a motion from trusty I know I'm I'm actually I don't know why I'm drawing this out um trusty Garrison and then a second from trusty z referential i all those in favor I any opposed and we