Covina-Valley's October 9th, Board Meeting

001Calling the October 9th Cabina Valley Unified School District Board of Board of Education meeting to order at 6 PM. >> Roll call. >> Simon Ryan >> here. >> Maria Caceres >> here. >> Rachel Robless >> here. Maria Cruz late. Sumaluchcci >> here. >> Thank you. We have a quorum. Item three, option of adoption of agenda. Do we have a motion to adopt? >> Moved by Miss Robas. Is there a second? >> I'll second. >> Second by Miss Caceres. Any discussion? >> Roll call. >> Simon Wright? >> Yes. >> Marie Caseres? >> Yes. >> Rachel Robas? >> Yes. >> Sumaluchcci? >> Yes. >> Motion carries 40. Item four, public comments. Public comment regarding close session. At this time, any person wishing to speak on any closed session agenda items will be granted three minutes. Miss Robas,

002do we have any public comments? >> Yes, we do. Thank you. We have one public comment. As a courtesy reminder, to ensure the public's right to be heard, the board has adopted board bylaw 9323B, which states three minutes may be allotted to each speaker and a maximum of 20 minutes to each subject matter. Education code restricts action or discussion by board members on non-aggendaized items. Please understand that a non-response does not mean members have not heard you or will not take your comments into consideration. Thank you. Well, welcome. [Laughter] Our first speaker and only speaker would be Mr. Adam Hampton. >> Thank you. Uh, good evening. Adam Hampton here, president of Cabina Unified Education Association, representing by my count 614 teachers, speech pathologists, nurses, counselors, and aiologists. CUA would like to congratulate the board of

003education on your selection of Dr. Jonathan Blackmore as our interim superintendent. Dr. Dr. Blackmore's experience, perspective, temperament, and natural ability to connect with people make him a valuable asset for this position. While nearly all honeymoons get off to a great start, we sincerely anticipate the rest of this marriage, however long it lasts, to be productive and reflect well on all of us, our supportive district, our incredible employees, and our valuable Coina Valley community. Thank you again. >> Thank you very much. This time we will adjourn to close session to discuss all items listed at 603. We will reconvene to open session at 7:04. Item seven, pledge of allegiance. Dr. Pettis. >> Thank you, President Wright. I would like to invite Jericho Laxon, a fifth grader at Mesa Elementary, and Principal Christina Garcia to the podium,

004please. Jericho will begin by leading us in the pledge of allegiance. >> Please stand, remove your heads, and place your right hand over your heart. >> Ready, begin. I pledge aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Board President Wright, board of education members, Dr. Blackmore cabinet members and guests. I'm pleased to introduce Jericho, a proud fifth grader at Mesa's dual immersion Mandarin program. Jericho is an active member of both our Earth Club and leadership club where he demonstrates responsibility and teamwork. Outside of school, he keeps he keeps busy playing soccer and tennis. And he's also earned his green and blue belts in Taekwondo. >> Hi, my name is Jericho. I'm a fifth

005grade mentor dual immersion student and I attend Mesa Elementary School. Mesa staff are kind and fair towards students. Mesa students are helpful and in and make the school day enjoyable and fun. Being in the Mandrin duel program helps me learn about Chinese culture and I would like to teach these fun traditions to my kids later on. Learning Mandrin also helps me make a wide variety of friends from different countries and culture. I am proud to be a Mesa Mustang. with the Thank you, Jericho. That was impressive. Linguistic skills. Excellent. Item eight, report of action taken in closed session. In closed session, the board voted unanimously to approve an agreement involving certificated employee case number 2025-26-001. In closed session, the board voted unanimously to approve the compromise and release agreement for student case number 2025 407.

006Item nine, recognition. Item A, Sports Illustrated athlete of the week, Dr. Pettis. >> Maybe. >> Good evening, President Wright, board of education. Dr. Blackmore, executive cabinet, and all our guests here tonight. Um, I would like to uh welcome Dr. Daisy Krasco, principal of Kovina High, who will be helping us recognize Gatsby Gumban. I hope I said that correct, for being named Sports Illustrated High School Athlete of the Week. So, can you both come on up? Yeah, come on up here in the front. I'm gonna have Dr. uh Yeah. you want to say a little bit about him and his sports? >> Well, this is um such a heartfelt moment for um myself um and all of Kovina High School. Um on behalf of all of Coat Nation, Gatsby really truly represent the best of um

007all that we have at Kobina. not only on the field, um the amount of yardage that he's had. He had a phenomenal game, has had many phenomenal games on the football field, but um Gatsby also holds um an academic GPA record of over 4.0. We have Ivy Leagues requesting his transcripts already um as a junior and um we really really can't wait to see all the amazing things that you're going to do um not only this school year um but even into your senior year next year. So, we're super excited. How many times did you vote, Daisy? >> I think I voted like a thousand times. It's nice to put a face to the name. You know, I was so happy when people were voting at the same time I was voting because Oh, everybody

008going up. Hooray. >> Item B, MFT student interns and mentors. Dr. Dah. >> Thank you. Good evening, board president, Mr. Right. Board members, interim superintendent, cabinet, community members, and guests. We are pleased to share in personnel this summer. We had some students who came and worked with our maintenance department, otherwise known as maintenance, operations, facil facilities, and transportation. and they were able to work right alongside with some of our outstanding MOFT employees that we're calling mentors for these students. We had seven student interns this summer in MOFT under five of our outstanding MOFT um employees. Um, unfortunately only one of our students could attend tonight, but we want to recognize Joseph Castro who worked alongside of our mentors of Jose Montero and Sergio Acetuno. And we'd love to have everybody come up so we can

009recognize you. >> Item C, communications student interns and mentor. Dr. Do. >> All right. So, we also had five student interns who worked in our communications department this year, who also had a great mentor who we're not sure where he went, but we know he's still here somewhere. Um, and unfortunately only one could come today, but we'd like to introduce Franchesco Gorachami. He was here with that. And I do want to let you know that personnel services was very lucky to have some of our communication interns that were um working with us this summer. >> And Dr. Dolly Barola is also here. >> Oh, yay. Come on up. We were told you were not able to join us. We owe you a pumpkin plant. Thank you so much. >> You should go take a picture

010with mine. >> Your team saw you everywhere. >> Item D, children's center student intern and mentor. >> Yes, we also had one student intern who worked at our children's center, uh, Joselyn Melena. We'd like to bring her up. And we also had an outstanding children's center mentor who worked with her, Lynn Martinez. We loved having all of our interns and we're hoping to do it again next summer. >> Item E, employees of the month. Dr. Dole. >> Well, we are excited this year that we're back on track for our employees of the month. and we had a great September where we are recognizing five of our outstanding employees. Our first employee is Jeff Huntsman. Now Jeff is amazing and we feel like he should be here tonight to be recognized but he's decided to take

011a vacation is in Hawaii. So he's not with us. >> We want to just recognize him for his incredible dedication to Coina Valley Unified and let him know that we are so thankful that he's with us as an employee. >> And I have the great pleasure of welcoming Carmen Mario up here for recognition. Carmen is a food services worker too in the nutrition services department at Mesa Elementary School. We want to honor her for out her outstanding dedication, kindness, and service to our school community. Each day, Carmen serves hundreds of meals with a warm smile, ensuring that every student feels cared for and supported. She begins every morning by welcoming students at breakfast, creating a friendly and positive start to their day. Her patience, positivity, and unwavering commitment go far beyond her role, making a

012real difference in the lives of students and staff. Carmen's genuine kindness and dedication make her an invaluable member of the Mesa team. She truly exemplify what it means to serve with heart. Thank you, Carmen, for the joy and positivity you bring to our campus every single day. >> Our next September of the month is a certificated employee, Jazette Yans. Woohoo. >> We are here to recognize her for her outstanding dedication, leadership, and positive impact on both students of the Tri Community Adult Education Program. She teaches both our high school students and our adult cosmetology classes. And let me tell you, I've been there. I've had a hair wash and a blowout, and it's amazing. And she does this with grace, passion, and excellence. Through her guidance, her students have achieved remarkable success, including earning first,

013second, and third place at the Skills USA High School state competition. Her positivity, constant smile, and unwavering encouragement make her a role model for all of our students. She was instrumental in launching our cosmetology program at the Tri Community Adult Education Center using her expertise to establish a strong foundation and ensure its success. And I do tell you when I retire, my dream is to go to beauty school and I will be enrolling in your program. I promise you. Give me about six or seven years though. >> So we'd like to congratulate you as being one of our employees of the month. It's weird. When I asked Jazette if they had any room for a haircut, they told me they were they were booked. >> All right, our next employee who is uh unable to

014be here tonight is Miss Natalie Rondazzo. >> She actually teaches at the university level in all of her spare time aside from from being an outstanding teacher at at Mesa Elementary School. And so we just want to um recognize her and congratulate her for her amazing efforts. Not only is she an outstanding teacher, but she's a mentor and has has played a pivotal role in supporting other staff this year. So congratulations to Natalie. And for our final employee of the month, it's my great pleasure. I actually hired this gentleman uh to introduce to you the TSS manager, Mr. Ralph Garcia. Hey, >> Ralph is relentlessly positive and dedicated. He provides exceptional customer service each and every day. His contributions have made a significant impact on both the TSS department team and the entire district. Ralph's

015not afraid to tackle challenges head-on, doing s doing so with enthusiasm and efficiency. His leadership was critical in the successful replacement of the district's wireless access points and the transition to a district-wide phone system upgrade this summer. He also played a key role in leading the tech mentor group, ensuring staff members get the support they need. Ralph's dedication, professionalism, and leadership have been instrumental in the technology department success both behind the scenes and in direct support of staff and students every day. Whether it's an FPM audit, a new curriculum integration, or even taking pictures at an event, Ralph approaches every task with pride, highlighting what an outstanding employee he truly is. Congratulations, Ralph. Item F, America's Best Schools Award, Dr. Pedis. >> Um, tonight I have the privilege to recognize Manzanita's outstanding achievement. Uh just

016recently they were named as one of the America's best schools for 2025 by the National Center for Urban Schools Transformation and they received the silver award. So I'd like to ask our wonderful new principal and Noriega to come on up. So I'd like to uh present the certificate of rec recognition for their school. And um we we had the privilege to visit the school when um the National Center of Urban School Transformation, such a long title, came to visit and um Amanda did a great job in walking them around and the teachers did a wonderful job showing what they do in the class as a uh dual language immersion. And we also had the opportunity to listen to two wonderful students um speak that talked about the school. So, I'm going to let Amanda introduce

017these wonderful students and tell a little bit about what they did. >> Thank you. So, first of all, good evening um board president, Mr. Wright, esteemed members of the board of education, um Dr. Blackmore, cabinet members, and really Coina Valley Unified School District community that's here. Special shout out to Manzanita. So, you know, I I I am new, right? job. So, but I could tell you from my many years of dual language experience that this recognition really is a reflection of many years of hard work from our teachers, from our staff that are here today and have served Manzanita. And so, we're super they're they're they should be very very proud of that because the at Manzanita we really do show that equity and excellence um they're not just ideals uh they're realities at Manzanita.

018So, we're very proud of that. And so part of this showcase meant that we we held this um student speech contest and it was America's Best Schools contest. And so we asked our students to write and submit a speech with the topic of how my school influences my life. So we asked our top two winners to present their speeches for you today. And so they're here. So I'd like to welcome first Miss Jasine Hernandez. She's a fourth grader from the dual immersion uh class, Miss Crosmer and Miss Bernie's class. So please come on up. Hi, good evening. I go to school because I believe I can make a difference. When I first walked into my school, I didn't just see books and pencils. I saw two worlds, one in English, one in Spanish. At first,

019it was hard. Some days I didn't only write answers. Some days I felt small. But each word I learned was like opening a new door. And now I can sit with myito and say I cro welcome a new student and say I could remind my friends. These words matter because they help connect people and make me be proud to be bilingual. But my school also showed me something else. Not every school is the same. Some schools have too many kids in one class. Some schools have have not enough books or teachers. But every child everywhere the deserves a chance to learn and dream big. But the world outside our school walls isn't always kind. I hear about families being separated. I hear about children whose parents are undocumented. Families who live in fear. They are

020my neighbors, my friends. They are my family. That's why I want to lead. I want to speak for those who can't. The school is helping me feel valued and capable and how to really understand what's happening in the world. It makes me believe that being educated matters because with knowledge I can stand up for what's right. I can reach goals and open doors that others might not get the chance to open. I am only nine but I believe my and my words, my languages and my courage can help others. I go to school because I believe I can make a difference and I will. >> Can I just say how power I'm like in tears right now that you have the ability to put that into words and it makes me it reminds me of

021being your age and coming to the United States and feeling like the way you kind of just like said it right now. It's so powerful and thank you so much for sharing that and I hope that you do continue to be a leader and like here I am today. So I wow like you are an inspiration. Thank you so much for sharing that. >> Thank you. We >> also have our our first place winner uh Miss Elelliana Savatski. She is in fourth grade the dual immersion u in Miss Hernandez's class. So please come on up. >> Hello everybody. >> Hello. >> Hi. Hi, I'm Alana. I'm in the fourth grade. Did you know that every year manita has a school motto? Two years ago, it was game on. Last year, it was level up. And

022this year, it's the greatest school on earth. Today, I'm going to talk to you about how much this school has shaped me and inspired me. The first thing I want to talk about is our incredible staff. The librarian, custodians, school helpers, principal t and of course our teachers. The amazing teachers here at Manzanita have helped me so much. They've taught me all the basics. They've taught me reading, writing, math, and even culture. Did you know that every year Manzanita has a big showcase high leading all the different countries in Latin America? But that's not all. Remember this school is a bilingual school. That means you learn two languages, English and Spanish. That will really help me when I grow up and get to go to places like Costa Rica and El Salvador. Manzanita built me

023up. I started as a little teaare. I grew to love math. I even became a mathematician in second grade. MC has also prepared me for my future job as an entrepreneur. We even have a business day. Little actions can lead to big opportunities. This school helps us by making those little actions, preparing us for those big opportunities. And when we grow up, we'll be prepared cuz MC has prepared us. At Manzanita, we have a strong community. The kids here are kind, funny, helpful, and so much more. Sometimes they get a little bit drao, but in reality, we always have each other's backs. This school has been so great to me. Because of it, I'm bilingual. I'm confident, and I'm part of an amazing community. Many will always be one of my greatest influences and most

024unforgettable memories. Goodbye and thank you. >> Just lastly, I would like to take uh thank MLFT for all their work in helping us put together um the the award ceremony. We couldn't have done it without you. So, thank you so much. >> Item 10, presentations. Item A, nutrition services update. Mr. Korea, >> thank you. Uh we have our director of child nutrition that's going to do the presentation, Miss Lette Oliver. >> That last sip of coffee in there. Before you start, I need some more. I have to say it's great. >> Her containers are empty. >> I need some more little nuggets. >> Mine. >> For those that don't see, we all had little samplers of the uh nutrition >> and we ate it all. >> That were really good. >> Um, good evening. I'm

025getting over a cold, so that's why I brought the tea just in case. Um, but good evening, um, board education, uh, board president, Mr. Wright, board members, executive cabinet, cabinet, and all of our lovely guests tonight. Um, I am here to present um our nutrition services update um based on the 2425 school year and things we have going on um in this upcoming year. Before I begin, I would like to acknowledge my wonderful assistant director who is here tonight, Miss Katie Kim. Stay. She's an integral part of our operations and does a wonderful job keeping our st our sites safe um and ready for students. So to begin, I'd like to highlight the areas that I'm going to discuss tonight, which are meal participation and program highlights, remodeled high school dining areas, which we're very

026proud of, administrative program review, wellness policy promotion, and waist sorting program. So, for the 2425 school year, and I'm glad you loved the samples. Um, I'm happy to report that we actually broke a meal participation record, and this is the most meals we've served in Coina Valley. Um, what almost one over 1.9 million meals were served in combination of our breakfast, lunch, and supper program. Wow. In addition to that, we also served over 65,000 meals over the summer between June and August um through our seamless summer program, which includes our summer school sessions as well as um our community program that we offer for any children um under the age of 18. Students enjoyed a variety of um recipes. So, um, with you, what you tried tonight was the boneless buffalo wings along with the

027carrots and the, um, and the celery sticks, which I know, um, some of you may be afraid of vegetables, but they're good for you. Um, also Caesar salad. And although I did not bring you pole tonight, um, it was a delicious, um, treat that we offered our students last year. Just to highlight our meal participation over the last three years, I wanted um to note that although we have had some um student um enrollment um decline in student enrollment, our meal participation has actually continued to grow over the last three years. As you can see, for breakfast, lunch, and supper, every year we've increased our meal participation. Um overall in over the last three years, we've had about a 13% meal participation increase. specifically our um supper program through our ELUP grant um has grown

028exponentially and we've served about 80,000 meals um a year ever since our incept in 22 23 school year. Um, but it's it really speaks to the work our staff does um in terms of preparing our recipes and really um um taking advantage of the student feedback we get from our students every year to make sure that what we're serving um our kids actually enjoy and will eat. in our program highlights. Um we've transitioned since the 22 23 school year to a um a more cook quick quick scratch um uh recipe making um process. And so um at each of our school sites, we do dedicate um a lot of thought and um and and love into our cooking. Um kids eat with their eyes. And so first of all, we have to make sure that

029it's presentable. Um but as you see on the far left picture um through our elementary schools even though you may visit the elementary schools and see that um the p the items are packaged um we do cook the food items at the at the high school and they're sent to the elementary school. Um so this is our wonderful Miss Debbie who's preparing some Korean beef meatballs with fried rice. Um in addition to that we do um a lot of cooking at the high school. As you can see in the middle, uh, Miss Fab is preparing P. So, and we will feature it again for our holiday menu in December, um, at the high school level, which will be excited. So, if you're at the schools at the end of December, please stop by and we'll

030make sure to give you a bowl. Um, and then lastly, we've received a lot of feedback from students wanting fresh options. And so, one of our most popular items is our Caesar salad. We sell out all the time. Um but it's been one of the um highlights especially because we make our own dressings both for Caesar and for ranch which is very popular among students. Um here are just some other examples of our student favorites. Um we do monthly promotions but we do try to provide a variety of diverse cultures and food items in our in our menu. Um some of the other um highlights from last school year was our general so chicken. This was new. It's kind of a twist. It's a sweet and sour twist to an orange chicken. Um we also

031featured lasagna which was very new um but the kids um actually enjoyed that. And then um on the far um left you'll see a student with um our Cinco de Mayo u menu promotion which was takitos with with a freshmade green and avocado salsa along with some fruits and veggies. Um another item I'd like to highlight is our meal accommodation. So, through the nutrition services department, not only do we provide meals for all of our students, but we also tailor um accommodations for students that may have um food allergies, food intolerances, and even um modification of um a food such as a pureed diet. Um over the course of the last three years, we've seen a significant increase which would has added additional training and monitoring um to keep our students safe, but also to

032make sure that we don't create a social stigma with students getting different food than their peers. And so we do make an effort um such as gluten-free nuggets, um gluten-free bread so that they can still get gluten-free burgers. Um but there is a cost to this. It's much higher. Um, just as a simple example, a Cheeit um, cracker cost 20 cents for us. Um, but if I get a gluten-free cracker, um, it's going to be about 70 cents. And so, we do have to monitor our budget. Um, but in addition to that is also having the right staffing in place to make sure that um, we are monitoring our diets and that we're um, making sure that our kids aren't eating ingredients that may make them sick. We love doing student activities um, throughout the

033year. And so in addition to our monthly promotions at the school sites, visiting our community through the schools um back to school nights, showcases, we also do annual barbecues, especially at our elementary schools. Um and the fun part for our leadership team in this case is because um our leadership team actually goes around and cooks um the food. So we do a full day barbecue, um cook burgers, hot dogs, we set up in a different fashion, and we also get our parent involved through um volunteering. And so it's a really fun event um that brings the community together and our kids really enjoy it. As I mentioned all the cooking preparation that goes along with our program. Um we do spend a lot of time on professional development both at the school site level and

034at the management level um to make sure that our staff is always prepared and always knows how to meet those nutrition requirements. Um, our top chef competition was actually a state conference that our high school managers attended last fall. And um, they we although we didn't win, we did get the student favorite. Um, they made a delicious uh, chimoli um, which was actually a maybe a twist on a um, a stromboli, but it was actually um, with Hispanic ingredients. And then um over here on the cooking development, we typically have an annual cooking event where um we sh our staff puts together sampled recipes that they'd like to try to see on our menu. But because our um requirements are so strict in terms of measurements and making sure we get the nutrients um in

035every single uh portion, um you can see some photos here of of the preparation. Next, I'd like to highlight our dining um high school upgrades. And this has been a very long process. It's been a few years in the making. Um but we'd happy to show um this is what the cafeterias in the high schools look like um a few years ago. Um and through um funding um through the child nutrition program, um we've have been able to do a two series upgrade. This first upgrade, which I've shared with you before, uh was when we redid the flooring and um this is a collaboration with maintenance and operation where we solicited um vendors to help us out in um upgrading our floors. Um but as of last Friday, we um have new dining furniture at

036our high schools, which our students have um very positively responded. Every um meal service is uh especially lunch is full. Um, and it's great to see the feedback from the students um, saying that it's like a college lifestyle. They actually not only can eat there, but they can charge their cell phones and their devices as well because there's um, outlet connections. So, it's just giving them a new experience. And I do see students even studying there before school starts, which is a great way to incorporate um, an extra resource for them. Um, we this year I'm lucky to announce that we have an administrative review, also known as an audit. Um and it's been a tremendous effort with my team trying to prepare for this audit. Um it will be our site visit is November

0373rd through the 7th. So as we are busy preparing, I just wanted to share um these are the five main areas that are looked at um through an administrative review. um menu and nutrient analysis, um meal accounting procedures, student eligibility to make sure that um we are pro establishing status for our students um in terms of yes, our meals are free, but there is a process we have to follow. Um financial review of allowable expenses and competitive food sales. I'd like to highlight meal accountability because it is one of the major components during our administrative review. um the state and federal guidelines have very strict requirements in terms of how um each meal it gets in the students hands. And so therefore when we um look at what is considered a reimburseable meal, not only

038do you see that we have to meet minimum nutrition requirements, but it's also based on when the students receive the meal. Meals cannot be counted until students receive their meal in their hands. And so there are some alternatives like tiny Tuesday when we do um deliver meals in the classroom or field trips or Saturday school where we have to really make sure our um procedures are in place to um account for those meals appropriately. Also um in terms of allowability, we are considered a restricted fund and so um when we get reviewed they do look at our um cost allocations and ensure that we are only expending um the child nutrition funds on um fully reimburseable meals. Um and then also anything related to that. So food service equipment um professional development and also maintaining

039a nonprofit expenditure plan. So we can't have excess funds. um they do put us on an agreement plan to make sure that we are putting any um profit back into our program for our students. Um some examples of unallowables include any funds spent for food or equipment that's outside of the reimburseable meal program and um we can't use the child nutrition um fund to supplement base funds. Couple last um things I'd like to highlight. First is wellness policy. Um we um thanks to the board of education last year we were able to revise and approve our uh wellness policy and through that um we will be reestablishing our um health council um prior to COVID we did have a wellness council um established and so we'll be working on that trying to work on goals

040to promote health um specifically physical health with um wellness and um uh good eating and physical activity. And lastly, um there is a requirement by SP 1383 that it requires organic waste sorting. One of the components we've been implementing for the last um three school years, which is the food recovery. We have a donation program where we we recover all of our food items that are not given to students and donate that through our local shelters. But a second component to this is sorting organic waste. And so we're doing a small pilot and um starting with Merwin Elementary this fall um to implement and educate students through this process of of sorting their waste um in order for us to reduce um landfill waste. Um we will carry this pro this program um through each

041elementary and then progress to middle schools and high schools. So, this is going to be a long-term approach, but we're hoping to establish behavior so by the time the students reach middle schools and high schools, it'll be an an an automatic um sorting process. >> Thank you. Do you have any questions? >> Thank you. >> Excellent presentation. Thank you very much. >> Thank you. >> Yeah. Excellent. Excellent. >> Item B, facilities update. Mr. Korea. >> Thank you, Mr. U next up we have uh Keith Kovich who's going to uh perform the facilities update presentation. >> Good evening U. President Wright, board members, um interim superintendent Johnson Blackmore, executive cabinet, cabinet, and guests. Uh tonight I have our fall facilities update uh for 2025. So once again, I want to highlight, you know, the guys that

042get all this done, the guys and gals that do all the work. So that's my that's our team. That's our maintenance and grounds team. Um, special thanks, shout out to Brian Johnson who's hanging out over here chasing his little girl around. >> Hey PJ, >> uh, my right-hand man. Can't get it done without him. I'd also like to really say thank you to Kathy Galindo. She's not here tonight. um and Scott Porter, our our two MF2 supervisors. Also, can't can't get our kids where they need to go without our bus drivers. Um they're bunch of wonderful group. Couldn't couldn't get all of them in the picture, but I got I got some. Uh we already shot this picture earlier. Um but I really do want to uh highlight the the internship program this summer. Uh

043we really did feel like these these students and young adults were really part of our team this summer. Um, and you know, it was it was cool to see. It was just was a really good program. So, our summer, uh, MOFT conducted his normal summer program, uh, annual summer maintenance projects. We did our gym floors, we did tested all our fire alarm systems, we trim all our trees. Um, we did our maintenance blitz again. Um, once again, super successful program. Uh, we, just a reminder, we start at every school. We spend two days per school. Um, for high schools, we spend three. the whole team hits the school. We start on the roofs, we start on the air conditioners, we work till all the way down from gates to gutters to to locks and everything

044until it's until the school is tuned up. Um, we did some minor maintenance projects, some carpet replacements. Um, we did some classroom painting, restriped a couple parking lots, and then of course we did our uh summer restorative deep cleaning. So, we team clean during the summer. It works really well with the Blitz. The team clean comes right right behind the Blitz team uh kind of helping us clean up after our mess. So, works really well. Um so new this year at least to to to me in Cabina Valley. So we had five schools on the Williams Act list. Um so we had William LA County Williams Act inspector or LA County inspectors um they come and do an uh I think three of them were unannounced visits and then we had two unannounced visits. Um,

045so I just want to give our my team a round of applause because my our team and teachers to be honest. Um, everybody really worked hard to make sure that their their classrooms were set up nice. Um, they helped us. We we bolted file cabinets. Uh, so we did really good. I've I've walked a lot of schools. I've walked a lot. I've done a lot of facilities inspections. I've never awarded 100% for a school. So I was I was really proud of our school. So okay. So, some of our marquee projects that are that are underway are South Hills High School field lighting um scheduled for uh substantial completion at the end of this month. Um lights are working. The um the red, green, blue show lights are working. Um there's a they're just waiting

046for some some programming stuff with Muscos to to sync it up with the show, but it's coming soon. Um our Cavina High School softball field. So, we're installing, just reminder, we're installing a new CIF regulation, varsity and JV varsity, JV and junior varsity softball fields, site improvements, a new concession stand and restroom facility. Um, we're currently under construction, estimated completion in spring of 2026. So, just as a reminder, just a rendering of what the the overall project looks like. That's the at least from the um the varsity side and photo doesn't really do it much det, you know, it's it's well underway. It's all a grading. A bunch of underground utilities have been run. That big old trench that you see on the top right corner, that's that's the connection to the the sewer. Um,

047so they're they're on schedule. Things things are looking good. We actually did a tour at the Silver Creek uh factory last week. Actually saw our buildings being built. That was very cool. Um, additional projects under construction, mania stage structure and accessibility upgrades. So we we did the accessibility upgrades uh during the summer. they were um kind of intrusive to the site. So, we got that done during the summer and then the uh the structure has actually been delivered as of this board. Um so, the construction is scheduled to begin next week to actually install the structure on the campus. And then the Mesa wheelchair lift is it's almost done. Uh the lift is arrived. It should be done by the end of the month. Well, and just a reminder, that's a closeout uh that was

048a closeout project for DSA. Um projects in design are out to bid. Installation of Musco field lighting for Northview High School. Uh turf field. Um perimeter fencing at Pioneer, just as a reminder, it's been a while. U Pioneer Center and Trade Tech Academy. They were the only two campuses that didn't have um fencing around the campuses. Keep them closed. Um so those are out to bid. Our bids are due uh the you couple more weeks. And then we're um finalizing our bid documents for the in perimeter fencing and electric access control and the single point of entry at the district office. So, just as a reminder, this is the the Trade Tech facility fencing, perimeter fencing. That's the Pioneer perimeter fencing in blue. And then you can see just in the little red highlights, that's

049where we're putting our electric gates um off of Bedo and Baranka Calshape ventilation phase two. So, as a reminder, CFUSD was awarded $6 million from the California Energy Commission to replace HVAC equipment and controls at the following sites. So, Barank Elementary School, Ben Lman, Cypress, Merwin, and Workman Elementary Schools, Los Palma, Sierra Vista, and Treywick Middle Schools, and Fair Valley High School. So, just as a reminder, all construction must be completed and funds expended no later than September 2026. So, I got a an email yesterday. It was a state report from the they had to do a an update to the state for the program. So, um I don't I don't know why, but we were one of 31 districts in the whole state that actually got phase two. So, we jumped on it early

050and got it. >> That's great. >> Um completed projects for this summer. Um our Cypress Leap classroom renovation. Uh we uh updated a little back area at Baranka that was just kind of an unused space. We planted grass, fixed the irrigation so that the the 2TK teachers could do an outdoor learning environment and do some raised beds. Um we did uh added a a new playground structure at Merwin. Um we helped Lette do some high school dining room improvements. Um we finished the the Fair Valley Attac gate. Um, we resurfaced the northview tennis courts and then we replaced the marquees at the three high schools and uh district hes uh district field. So, just some recap photos. There's our our little leap room. [Music] >> That's that little back area. It was not pretty before,

051so it looks really nice now. Mhm. >> The new little that's at Merwin. It was it's in an area that was on the far left of the campus that wasn't really being utilized. So that's our little gate. Um so the t we collected a list from the staff to to start handing out clickers and we're going to do training, but the gate's operational now. >> Questions? >> Great job. >> I have a question. So, um, with our Williams Act facilities inspection, uh, I see that Colleen got a 98.7%. Uh, can you explain a little bit on what we got dinged on and have we already fixed that? Still an A+. >> Yeah, it was an A+. So, especially for a comprehensive high school. So, we we we got I think we had four just a

052four. Uh, so two of them just it's just our luck. So we walked that school the Friday before we and that was an unannounced visit too. So they did they I got an email at 7:15 that morning that we're coming. Um, so we had already walked the campus and done a lot of work. But two of the the two ceiling tiles that one he that he dinged us on was in the cafeteria had fallen since the Friday before that. And then the second one was so I wanted to show off our aviation classroom because it was brand new, right? So it's brand new. It can't be anything wrong in there. And I walk in there and the teacher that one of the ceiling tiles had fallen. So it's perfect, right? But but that was two.

053U another one was just a they was a a bookshelf that that needed to be mounted in a classroom. Real simple. And then um there was a cord somebody had draped a like a an Ethernet cord over a doorway. That was it. >> Yeah. So pretty amazing though for a high school. Excellent work. >> Thank you. >> Good job you and thanks for all the hard work. >> Yeah. >> Item 11 information item A use of facilities overview. Mr. Korea. >> Thank you Mr. Wright. Uh this presentation will be done by myself and Mr. Kovatch. >> Good evening again. So tonight we're going to give you a use of facilities overview. um kind of take you through the rules, the law, um how we do it, um how we implement it, and then some recommendations.

054So, um okay. So, um as a public school district, uh we have to we abide by the the the Civic Center Act, which is under ED code. So, it requires public school districts to make facilities available for community use, uh, civic, educational, recreational, cultural, and youth activities when not needed for school purposes while allowing districts to set rules and charge fees to cover costs. >> So, what are our fees? So, our fees consist of what's called direct cost, which is our our actual I'm sorry, our actual operating expenses. So they're they're the cost of utilities, um the custodial services, labor for setup, clean up, maintenance supplies, um consumables, you know, toilet paper, paper towels, soaps, trash bags, um security, so if we have to have people at an event, um just for supervision, can also

055charge for wear and tear, um our upkeep, you know, trash removal, minor repairs, and then our administrative costs. Those are the time that it takes for our our folks to schedule events and and do the things that we need to do from the paperwork side point. So then we also have what's called fair rental value. So fair rental value is direct costs plus capital cost costs and markup value. So direct costs direct uh sorry direct cost once again utilities, custodians, maintenance supplies and then it adds a share of capital cost. So, the building depreciation, long-term maintenance, and equipment replacement and overhead. So, that's that's like putting miles on our car. So, the more miles it gets driven, the faster we have to replace it. Um, it reflects market value, what it would reasonably cost to

056rent a similar facility elsewhere in the community. And it applies to private/commercial users, so business individuals or organization not engaged in youth educational or community serving activities. So, um, it protects district's resources. So ensures taxpayer funded facilities are not subsidizing profit-making use. So we uh to facilitate our facility use we use facilitron which is a an an online uh facility rental management system. So it simplifies our facility rentals by managing requests. It has a calendar. It does all our approval process. It does scheduling. It allows the upload of documents. It checks for insurance requirements from from people who are renting the facilities. It checks um nonprofit organization status. Um and then it it it also has terms and conditions that helps us ensure that we are complying with CF center act. And then it also

057provides data. Uh so it it calculates that use. So that miles that are being put on that car, it's calculating that. So it's calculating every time our seal is used, including internal usage. so that it's helping adjust the numbers for what we should be charging for us based on how much it's going to cost us to replace it. So I want to give you um this is a list. This is all the fees that we have in our current fee structure. So we have an hourly um nonprofit. Those are our direct costs in the middle column. And then we have an hourly commercial. So those are for privates and businesses. Those are our fair rental value costs. And then you can see on the left side that's our custodial labor. So that applies to both.

058So just continued, you know, those are our small gym, large gym, our pools. This is just the the rest of the what we charge for. So we took a sample of of four different facilities from uh surrounding districts. So this is the surrounding a surrounding district stadium. So although you can see Cavina right down there in the middle. Um so we're in the you know the middle of the pack, middle um from you know depending on you know the the school district. Oops. So there's there's our gymnasium. Um same thing. Some districts I think very highly of their gymnasiums. Anyways, um you can see where we stand right around the middle of the pack, middle low. Once again, our custodial labors is $30 an hour. And then there's our a baseball field. Um baseball fields

059were probably middle high a little bit on on that on that end. And then just for comparison sake, I I did include softball. Um, other districts don't make a distinction. Well, our neighboring districts don't make a distinction between softball and baseball where but we do. So, here's the average. So, the average uh for the surrounding districts for a stadium is $226 an hour. Um, so our so and we're charging $174 an hour. So for a commercial average, other districts are charging 473 and we're charging 348. And then you can see the similar with the gym and you see the similar with baseball. Baseball is the only one that that we're a little higher than the average. And then the average custodial labor for all those districts is 4150 an hour. What the um so stadium

060gym on the other as the comparison are those averages? Yes, these are average facility of of the of the others of the others. Got it. Turn it over to Mr. Ka. >> Good evening. Um, so one of one of the things that uh we've been monitoring over the last couple years that's uh a concern for the district is that uh we have been applying a $30 per hour for custodial. Um and and the reason this is a concern is that typically when we have custodial uh use uh or we have to schedule uh custodial uh we're doing it as overtime. So this typically would be at after work hours or on the weekends. Uh and so our rate uh that we actually incur when we have to pay our employees is about $55.75 per hour.

061So, every time we um schedule a custodian um to work on a weekend, uh we're actually losing money, meaning that we're paying the employee more than we're actually charging uh the the individuals renting the facility. Uh so, for instance, in an hour, uh we would lose about $25.75. Uh so, you can see in an 8 hour shift, assuming it's just one custodian working, we lose about $26 um in that 8 hour shift. Uh so, this is obviously >> ask a quick question. Let's say somebody rents the tennis courts, let's say for eight hours, right? Is somebody really there for the eight hours or are they coming in unlocking the tennis courts and then coming back to lock the tennis courts? >> So that's one of our challenges that we have too. So uh what we

062do if if we don't if we don't incur any additional cost. So for example, let's say that um somebody is renting the tennis courts during um a time where the custodian would be there on a a Monday through Friday. Considering it's typically there till 9:00, 10:00. Uh we would not in that case uh charge uh the individual renting the facilities because someone's already there. They've already opened. It's not really we're not incurring any additional cost, right? Uh but let's say hypothetically this were to happen on a Saturday and nobody was scheduled to be there. Um we are contractually required to have a 2-hour minimum. So meaning uh we if we call somebody out to say, "Hey, can you please go in and open and shut?" Uh we're going to get charged a minimum of two

063hours. So if we uh had somebody go open in the morning, uh automatically we're going to get charged 2 hours. And this is by our our agreement with the union, right? So then if we say to the individual, okay, u we don't need you for uh the entire time. There's there's nothing really to clean up. Uh just come back later and and and close the facility once they're they're gone. We're going to get charged another 2 hours. Uh so that is something that we have to be mindful that if um somebody's renting the facility on the weekend uh we will um by default just encourag >> so that's 4 hours. >> Yeah. >> So to arrive to open to close >> Mhm. >> to two and two. Y got it. So, in that situation, uh,

064we would probably look at and say, "Okay, well, if if if they're renting the facility for four hours, right, then we would probably want the custodian there for um the four hours because they're going to get paid the four hours regardless, if that makes sense." >> One more question. So, is it fair not to charge somebody the $30 an hour rental cost if it's during school hours because anybody else would get paid? and we do consider that. So if if again if there's already already somebody on site and we're not incurring any additional labor costs, um we will not charge the the renter. >> But wouldn't it just be fair to charge the renter because if I mean because anybody else would have to pay it and maybe it could subsidize our losses. >> Yeah.

065And and one of the recommendations uh we'll make is that uh we we do feel strongly that we should um adjust our our our rate for what we're charging for custodial. Uh so at minimum we're not losing money. We're just breaking even. That's we just want to make sure that if we're paying someone um $55 an hour to work or an hour that that's that's not a cost that the district should be uh having to pay for. That's something that the renter should be responsible for. Sorry, since we're on this topic, um because I I can see this being a challenge and I know we haven't gone to the rest of the presentation, but when it comes to renting a facility, if let's just say, you know, this this person is only going to be

066opening closing gates and they're really are not going to be doing anything else. It's just also financially doesn't make sense to have, you know, for whoever is renting it to pay that amount. Now, would there be a possibility to maybe open up like a new position where we do have someone that is PDM? Well, I don't know if PDM is a word. That's the word we use. talking about like on call >> like an on call like a I call it pian but where they would be you know working the weekends and they would be able to go to the different sites and >> open up that doesn't kind of make sense because what happens if nobody's running the facilities and then we still have >> we could kind of look at that see how

067frequent our facilities are being used on the weekends and if it makes sense but our costs are right in line with everybody else's. So, I mean, I don't I don't see Oh, Jonathan, >> to answer um Dr. Cruz's is's question about the adding additional position. If it was a classified employee that would we that um was fulfilling that position, they would still be under the contractual requirements that we have for the opening and closing or or assigning person to to that job responsibility, which would be two hours a 2-hour minimum. So if just coming to the site to open it, we're going to have two hours. And so like I think what Mr. Ka and Mr. Kobach are saying that when we do do that, we have them on site, whether it's on call to

068assist with the event or to provide other other service at the school because they're there. But now if they were doing some other service for us, they're they're there could potentially be an offset there. If they're if if the understanding is they're just going to work, but then we're going to go have them pick up additional duties at the school site or something like that, that would be something we'd have to examine or look at. >> And we do have on the weekends uh and even at nights, Monday to Friday, we do have employees that are on call. Uh but the same rule would apply if if we do call them. Um it's a minimum uh two hours. And it makes sense. It's just for their time to be able to, you know, drive to

069the site, get ready, and and then, yeah, come back. >> And when you do have to call them, >> is is that usually overtime? >> Yes. >> Yeah. And then, um, one other one other highlight just to consider, um, in most situations, regardless, um, it won't simply just be opening and closing, uh, in most scenarios because, uh, they are using the restrooms. Uh so we need to make sure the restrooms are clean before uh they leave so that on Monday morning when uh students return they're clean. Okay. Yes. Yeah. And we definitely uh and that's good point. We also want to make sure that the restrooms are open uh because uh we don't want to show up on Monday for any surprises. Um so this uh slide here shows our current uh CVU rate categories.

070Uh so we have currently three categories. Uh the first one is uh the internal or a uh and this essentially is our function our school district functions. So this is um when we have professional development for our teachers or classified individuals our uh kavina you know all all of our athletic activities. So for Kavina High School, South Hills High School um and Northview High School uh band and choir performances uh and then ASB and or student club. So essentially this is the district operations. So there's no charge for labor, no charge for uh obviously for the use of the facility. And then right now we have also um the B category which is the nonprofit. Um this is essentially what we charge for direct cost. Uh so we're not charging um the complete fair value

071or the full cost. Uh but this would uh um organizations that would fall into this category would be like are any um 513 organizations or nonprofits, PTAs, uh scouts, community organizations, um booster clubs, and I'll speak a little bit more about booster clubs, religious organizations, and then local police and fire departments and a little bit I'll talk a little bit more about the police department as well. Uh but essentially, they get about they get a 50% discount. So um they get a 50% discount of the full fair market value. Uh so if you you were to see um the slice that Mr. Kovat showed uh all the rates are essentially cut in half for this category or this group. Uh the only exception is that our booster clubs uh as long as they're performing um

072um fundraising or the money is going back to our booster clubs for our students, we will not we will not charge them um the facility use as well. And the same thing with our local police department and fire department. uh if they're doing a training or some type of professional development, uh we we do not charge them either because we want them to be within our community and and you know those trainings uh also support us. And then the last category uh is the uh full rate or commercial and this is for for-profit businesses, for-profit camps and clinics. So we typically do have a lot of requests where organizations want to have a football camp uh but they're charging they're charging students um and and they're not just Kina Valley students, they're students from everywhere.

073Uh and then uh we also get a lot of requests for film production companies and other professional organizations. So Mr. Kovatch um and I have been talking about this for for a very long time. Uh we've been looking at other um successful school districts with their use of facilities and uh this is kind of the model that uh we would recommend moving forward. Uh and essentially all we're doing is creating a new uh category B. Uh so category A would not change that would remain the same. Um category B uh would be essentially um we would not charge um a use of facility or facility fee but we would still continue to charge for labor. Um that's something that we would always charge because we we can't legally u um not charge for that. And

074then our category C um would be our like religious organizations, travel club. Uh so these are pay fortoplay uh and then civic and uh nonprofits um and and I'm going to go to in go through them in a little more detail, but this would now be the direct cost, which is essentially right now our current B uh 50%. And then the last one be uh the commercial or for rental value. So again, this would be full cost. And so here we can kind of go over them in a little bit more detail here. So again, a um we we label labeled it as us because it is us, right? So these are our regular classrooms, our school assemblies, ASB, student uh government activities. Uh it's essentially us. It's our operations. So we would not charge

075labor and we would not charge uh the use of facility. This is a new category. So it's uh like us for us. Uh so a good example of this would be like our booster clubs. Uh typically all booster clubs do is they run do fundraisers that are going to ultimately benefit our student body. Uh so we would um again we would not charge them a facility fee. We would only charge them the labor cost. Uh again another example of this would be the Cavina Valley Unified uh Educational Foundation. Uh again if they're uh doing a fundraiser for the school district that's going to benefit our students, we would not want to charge those organizations. Um this this next one's a little bit complicated. Uh so this is our nonprofit organizations. Uh so we get a

076lot of uh interest sometimes from LEO where they want to do trainings uh that are going to benefit us but may also benefit neighboring districts. Uh so this is one that we look at we would consider looking at and saying if the benefit if it's a benefit to us meaning there's going to be 50 of our teachers that otherwise would have to pay you know $200 $300 um and they're able to participate for free. Uh that's something that we would consider and say, "Okay, we would look at look at that and say we would wave the facility fee, but we're going to still charge you the the labor cost." Um skipping uh or moving down to youth sports. Uh so another another area would be um sports that are like AYC, ASO, youth wrestling, little

077league. Uh so these again are not like your travel ball organizations. These would be your organizations that have a minimum play in their bylaws. um a high percentage uh we would determine the percentage later but a percentage let's say 75% of the students uh live and are our students uh and then they have a maximum maximum maximum uh amount that they charge per month so it wouldn't be something that someone's charging you know $300 a month per student per per athlete it would be $100 $150 something that we would discuss uh and then obviously school connected camps clubs or anything that's uh again enrichment for our students. And this is uh the not like us uh not for us. Uh so this would be um youth sports. Uh so this is your traditional pay-to-play uh

078club soccer, travel ball. Uh these are organizations that are are considered nonprofit but uh they are charging uh signi significant fees for the student athletes to participate uh and uh do not have a uh minimum play uh rule. Uh also we have adult sports leagues um civic and nonprofits uh they're not necessarily um fundraising for for the district or benefiting the district. religious organizations, uh private nonprofit businesses, so like yoga studios, um and other organizations. And then, uh any other special interest clubs, um like car clubs, hobby, uh and um hobby groups. And then the last one, which I think is the most uh straightforward, uh would be the full rate. Uh so these are commercial groups. These are p private businesses um that are um conducting businesses and they're making a profit uh or

079having private events like weddings, parties or celebrations. Uh again, uh these are these are individuals that uh would typically be looking to rent a facility uh to make a profit or uh or or not they're not not nonprofits. Makes sense. >> Yes. Uh so why uh clear organization categories matter? Uh for legal compliance, it assures that we adhere to the civic center act requirements. Um it provides transparency transparency for all groups to understand which fee structure applies to them and why. Uh we think that if um you know this was communicated and and and and shared um people would understand okay this this is where I fall. I fall with an A, B and C and and this is the rationale behind it. Uh consistent application. Um so uh eliminates perception uh of favoritism through

080objective or or uniform criteria. Uh I think we're pretty good at um adhering to to her guidelines, but again uh we want to avoid any um misperception. Uh and it protects the district from discrimination claims. Um so one of the one of the ways school districts can get themselves in trouble is if uh they are applying rules differently to different groups. Uh and that's where you do see a lot of discrimination cases uh filed against school districts uh and lawsuits and they've been successful and then it just builds community trust. So, uh, our recommendations, uh, would be that we add that additional rate category that we shared, uh, that we do, uh, increase our custodial labor fees and charge, uh, what we're incurring our actual cost. Uh, and then that we update or at least

081review our our facility fees and custodial fees at least once a year just to make sure that we're we're we're not losing money. Um and then uh if the board uh were to agree then we would look to update our board policies and admin admin regulations to uh coincide with the changes. >> Can I just um add one piece in uh Mr. Ka? >> Yes. >> Um just to give an example of of how this works kind of in in how we do business now with the three great categories. The field of valor is a category B, right? When they come into and they use Sierra Vista for an extended period of time and when they when the the maintenance team goes and assists them in entering into Facilitron to to use the field there,

082it assigns them fees of in excess of I think $17,000, right? So if if we were to just say that that category is the category, then that's what they would be charged to to hold what we think is an event that benefits the entire community, our own students. And then we have to go in and manually remove those fees from them. And while that's not problematic for us or or we we we're glad to do that, does create what I think what Mr. is saying is a little bit of a subjective process when it looks to who qualifies in that category B is because we don't really have a we don't delineate the like us for us type of um organizations. So by adding that it it takes away any ability to say this is

083you know we should be have the fees wave because of this right because we're like this and there's no again there becomes very little subjectivity to any of it. very objective. This is we have very we have very clear rules for the organizations that are able to use the fees, use the fields and only pay the labor fees which whatever they become. >> Well, that's been the challenge right for a long time is everyone's trying to get the free for the uh the less expensive costs because they're running an organization, you know, trying to cut their costs, right? So, so this item B for you, does it make things more simple? Does is it is this more time consuming? You know what? >> No, I >> it it makes it more simple, but in the

084same token there I think there's a difference between um using it using a classroom or using a field because our fields would have so much wear and tear and we have to maintain that. We barely have the funds right now to maintain what we have without other people uh using our fields. I mean, Dr. Blackmore, how many of our like turf fields need to be replaced right now? I think probably all of them. >> Yes, they at some point in the next several years, they're going to need to be replaced. >> Um, one of the Can I just jump in real quick? >> Just wait. >> Does it actually simplify the whole process? I didn't get you didn't get to answer my question. Yes, it will streamline it uh because it again uh to Mr.

085uh I'm sorry to Dr. Blackmore's point uh it would make it more objective as opposed to subjective and so it would make it easier for us to determine uh the within the different categories uh to to Miss Robas' point too just to kind of address one of the concerns because I I I understand what you're saying. Um um again the other aspect of this is that we would still implement uh additional requirements where we would say uh one you have to have the minimum uh play within your bylaws. Uh 75% of the students have to be Cavina Valley students right >> which I understand but that doesn't um take away the cost that we're going to incur from opening our fields up for free to whomever. And that may also limit the time possibly that

086we could have on our fields because everybody and their mother wants a free spot on our fields. >> So can I I I I can address those concerns. >> Well, I don't know about everybody's mom. I mean >> so so first it and we didn't say it in the in the presentation but the district field would be exclude would be excluded from category B just for this the simple reason that the complexity of holding any game event um usage of the stadium field here you you wouldn't you would never have a situation where you would want to be waving fees down to zero for any type of organization to use that. So would it would fall out of the category category B >> but I think this should go for our um campus fields as

087well because >> are you talking about >> they they have practices >> yeah I wouldn't like for our students to have to push their practices to a later time or a different day because there's an organization who wants to use our field. >> So sorry just just to add on on to that. So within our policy in in with any policy we would um first and foremost our students always get priority and always have bumping rights for any any school activity or event that would take place. It wasn't being I mean this wasn't being done in the past just a couple of years >> ago this wasn't happening >> but we so so say for example um Kovina High School >> yes >> is high school >> has um has a CIF soccer game that's

088it's scheduled on a on a they it's released on a on Sunday usually CIF competitions released on Sunday the game might take place on the Tuesday or or possibly the Wednesday and if there were another if there was another organization scheduled there to be on the field that day. They would be bumped. They would not have use of the field that day because the school district and the schools always take priority. And that >> making sure that this is happening though because it was not happening in the past. And I'm not talking about games. I'm talking about practices. And I see our student board members are shaking their heads. So, um, if you guys have input, I go ahead and speak, please. Um I would I'm in marching band. I do color guard and there

089have been many times where we go down to the field on our Saturday practices and there are like random soccer people just like playing who have nothing to do with our district and are just like are playing and it like even if uh they're not nec like we can like boot them off and like kick them off that does take time away from our practices and like we already have very limited time on the field and like working on our show. So it does take away time from us. >> And I don't know if this stemmed from friends and family or whatever. This is how I take it. When this facilities fees was brought up at the last meeting, um B was never even a consideration or never even uh something that was brought up.

090So, for it to be in here just kind of seems fishy to me. >> All right. >> Just saying. Sorry. >> Well, >> had you guys been contemplating this item B for a while? >> That's what they said. >> Yeah. So, we we specifically looked at the um Newport um facility use policy and they they have a similar structure. they actually go even farther into categories which gets really into the a little bit into the weeds and kind of hard to to figure out like how many people are playing in the group that live in the Anyways, it's it's a little bit more complicated, but it's it's in line with a lot of other districts policies is to have more categories. So, it just makes it clearer. >> But do you see a difference between

091a classroom and a field like CSBA would use a classroom that's not going to really wear and tear on us too much? uh PTA probably is going to use this building and it's probably not going to wear and tear on us too much. Whereas a field, you know, >> for the synthetic fields, >> those are obviously the ones that people want to use. >> But what would we recommend if we're worried about, you know, the useful life of these these synthetic fields, right? So, do we have other spaces that we've priced out that would be available for say uh item B and that's where we can have discussions where we say uh maybe all turf fields were excluded from u category B and would have to be on c remain in category C and or

092D depending on the >> so fields could be in category a different category >> so yeah they would just remain in C and D >> so yeah so there's a lot of grass fields and the cost of that to replace isn't coming up like so you have the various uh track and football field like North View and then you have Cavina right or South Hills whatever it may be those are the ones that people want to use right and those are actually the the high cost items that we're worried about the useful life of am I right >> and and a big I think a big part of the intention of category B um was >> come here >> sorry >> you can go to You can go to the podium. >> Go to the

093podium. >> The biggest intention with category BT was to uh define like the PTAs, the scouts, the booster clubs, the local police and fire department, and then events like the Field of Valor, right? Uh and then category, well, the first the first bullet there, which is the 501, the nonprofits. Uh that's where we kind of just wanted to bring as a discussion point and see uh what the board's interest would be in that category. >> Oh. you made him nervous. >> Um, so I know you guys were saying about using like the grass fields, but like for example at Northview for flag football, we use the grass fields and I feel like if we were to move everyone that uses those turf fields to the grass fields, it would still cause the same amount of

094damage, if not worse, because then it tears up all the grass and it's all dirt. Like right now like at Northview it's it's dirt like in our grass fields. So I feel like that wouldn't really solve the issue. If anything it would kind of make it worse because repairing the grass in a way is kind of harder than repairing the turf because the turf like we can still practice on that. It's it's turf. It's fake grass. But then on the fields it's all real. So if they're just tearing out all the grass and we're just left with dirt, it's just not it's just not good for us. But >> so if we had a bee but it didn't include our you know fields for sports. >> Okay. >> Yeah. because I mean that costs us

095money and nonprofits have a space where they can get a discount. >> So Keith, real quick, what's more expensive would you say per foot to replace? >> Well, thank you. >> Uh grass per foot grass or turf that whole process if we're talking about cost straight replacement would be turf as a replacement. Uh turf buys you maintenance costs. So grass fields cost more in daily maintenance where to tear over time. Anybody that's selling turf will try to that's the point they'll make, right? Is that you're going to save all of those maintenance costs and irrigation costs over the life of that turf. Um, but it's a hard it's it's hard for us to I can I can keep fixing fields and keep mowing them and keep >> seems like these these synthetic fields don't last

096as long as they we initially anticipated because I think what we're like how many years say for example uh the Northview uh track how old is that? >> I'm not sure exactly when Northview is installed. I know that we're coming up on >> that needs repairing already. I mean, we can't even we can't even afford to put grass in. >> We have that. >> so to offer our dirt to somebody, I mean, >> I don't have interest in be. I don't either. >> Okay. >> Well, I honestly I think we have to define it. I think we have to consider be. Um because, you know, I mean, look, there's only three categories. We're just adding a fourth. Uh the competition outside, right? Keith said at New Newport, they have what how many categories? >> Five

097or six. Yeah. I mean, just one >> our area. >> Well, I mean, it's just it's an it's a valid example of qualifying and and uh these various organizations. Field of valor. $17,000 to use for that month is a lot of money to zero out, which we do. So, we want to be treating other, >> you know, groups fairly. Anyway, that's my opinion. >> I I also think there's an issue um here in this that's unauthorized use of the fields, too. That when when we talk about like I think what Letta is talking about is unauthorized use of the fields where she goes down and there's just a group that's walked onto the campus and is using the field without going through Facilitron and doing that. So I think one of our challenges or one

098of the things we have to address in that also is ensuring that there's not unauthorized use of the field because then that causes the additional wear and tear on the fields that causes you you you have little to no control over what's what's transpiring how people treat or or um take care of the fields um is part of that. Um I I would say just in the in the short 3 months that um I've been sitting here that there I I see that there are challenges that that land primarily in the business services office and maintenance over over the um the community interest in in you know exercising the the the civic center act in order to use our facilities you know primarily our our fields for youth sports which I think is an integral

099part of our community. Um the um I I think one of the other things that we we need to do and what I think our our staff does a good job is we don't allow long-term booking of the fields for practices and facilities. Like if you drive by Royal Oak or Charter Oak High School on a Thursday night, there's not an inch of field there that's not being used at any given moment. where for our where our fields, we don't allow more than a month um to book out and we're primarily looking at games um certain games or events or activities. We're not really trying to promote practice use of our fields on a regular basis. Um which I think is an important piece of this too. Um so that's just my >> So who

100who's going to be checking to see that 75% of our students are a part of these organizations? So when the applications would come through uh we would require them to submit a rosters which would then we can cross check with our uh student database to make sure that they are indeed uh Cabina Valley students and who would be doing that though >> who who right now um is in charge of facilitron and anything that's coming when it comes to booking it >> it's >> for any like rentals and then they have to follow up uh with questions. You know, >> it's the MOFT department >> and I feel like right now that department's already, you know, very busy. Uh there's times when, you know, an immediate call back when somebody's trying to rent this facility

101isn't happening. So, how are we adding more, you know, work to this department as well with something like this? >> It's part of the job of the community, right? There's demand to use our facilities. I hear it all. >> I mean, I don't hear it and we haven't we've only we haven't had anybody come and speak about it. >> It's fine. If you didn't hear it, that's okay. But I do. So, >> and it's it also sounds like I mean I know we have a lot of booster clubs that you do use them and I mean they fall and they are for our students primarily. Um I mean Field of Valor is an amazing community event that takes has been taking place for a long time now which I think our students >> needs to

102be up I think it needs to be I mean we there needs to be further discussion about it and whether there are some things that you know we can support with no facility fees then you know that could be it but I don't think everything there qualifies as a you know no facility cost. Yeah, >> it needs to be brought back, I think, >> with other options on, you know, what this category might look like. >> We we will go back and provide different um different formats for what an additional category would look like and bring that back to the board of education. Is there also a possibility for us to maybe get a list of like organizations that aren't like you know currently using facilitron to to run our facilities just so that we

103also because I think most of us don't really have an idea of what other you know what's the demand because I think that's a question that you know maybe not everyone's getting question or or brought up you know that or even our for students to kind of let us know like you know they're the ones on site ITE also. So, if maybe we could just kind of get like an idea of like who's using our facilities, how often, and that kind of thing. >> May May I ask a clarifying question just so I have a good understanding? So, as we go back and work on this, um it sounds like to me um that the category B is not necessarily the issue. It's just that first bullet was the nonprofit, >> the what the so

104501 organizations >> because it's it sounds like But if I understand correctly, uh we don't have a concern with the booster clubs or the local police department and the fire department. It's mainly that first bullet uh for nonprofits. >> But how are we how are you making sure that you know these booster clubs are also this money is going back to our students? >> So um we do uh have a v variety of questions that we do ask them. Uh and one of the questions is uh is a 100% of the funds going back to um the student body and what so there's 15 questions that we asked him to confirm um to confirm that the funds are going back to to the boosters but uh the boosters truly do exist just for uh the

105benefit of the students. So within their bylaws uh it does stipulate that their existence is predicated on them uh raising funds for for the student body. I don't my thing is I don't think it's so much number one I do think it's our fields because I don't have a problem with a gym use. >> Okay. >> But I do have a problem with the field use because I think it's going to cost us less. I think there's less wear and tear on the gym floor than there is on our field. >> Yes. >> I mean in my >> Yeah. But there's also more costs with a gym >> uh because you're running air conditioning and have the lights on. Okay. With the lights off, they get no air. >> So, we first started getting questions

106that we got asked a question about um like school practices and getting bumped by facilities. So, so one thing our sites weren't doing very very well when we started taking when they took this over a few years ago, they weren't putting in their own stuff into facilitron. So, we were that's where we were getting the conflicts because then sort of organizations just see that it's free. So now we've been coaching our SP directors, our principles. So now they're going in and they're putting all their practices, they're putting all their events. Um so so CIF like every Friday, Saturday, um during CIF playoffs for football, we're we're we're just blocking that out um in general. So those are not going to be available because we may have a game. So we're doing that from a scheduling

107standpoint and the sites are helping us do that from a scheduling standpoint. So there that's why it's super important that everybody's using that that same calendar. Um, but yes, we're we're trying to and we can block things out for maintenance. So that's also in the Civic Center Act. So if I need to give that grass field that's been trumped on time to regrow and get better, I can say I'm not going to I'm not going to let rent it out for three months because I got to work on the fields. So that's all u part of the stuff we do too. So in the same point with the gym, I mean with any of this I if it's costing us money that I mean you know the budget we don't have money to throw out

108the window. So I mean that's that's my part. I mean I'd rather have that money go to our students. It's it's a very >> use of facilities is a very complex uh item and that's why Mr. Kovich and I have been talking about it for four years because it it's challenging. You're trying to balance out the cost, the wear and tear, the liability. Uh but then you're also trying to weigh out okay. Uh >> but that's why we have C. >> Yes. And then you also try to weigh out the community aspect of it. Um it it's it's complex. >> Thank you. >> You're welcome. Okay. Thank you. I think we've talked we've talked enough about this. >> Thank you. Thank you. >> Fun talk. >> I like the presentation. Thank you. >> Item B,

109Williams quarterly report. Dr. Pedis. >> Oh, sorry. I was taking notes. >> Um, we have no report at this time. >> No. >> All right. So, item C, revised board of education meeting schedule 2025 2026. Dr. Blackmore. >> Uh, thank you, President Wright. Um, please note that the October 23rd, 2025 special board meeting has been rescheduled for November 7th, 2025 at 1000 a.m. >> All right. Thank you. Item 12, public comments. At this time, any person wishing to speak on any agenda items will be granted three minutes. Miss Robas, do we have any public comments? >> We do not. >> Thank you. Item 14, superintendent, board members, student board member comments. Dr. Blackmore. Thank you, President Wright. Good evening, President Wright, members of the board of education, cabinet members, and guests. First, I'd like to

110thank Jericho for leading us in the pledge of allegiance, and for speaking about his experiences both in English and Mandarin at Mesa Elementary School, his pride in his school, his leadership uh tonight represent Mesa so well. So, thank you to Jericho. I'd also like to congratulate Gatsby Gumban, the great Gatsby from Kavina High School. It's not only a standout athlete, but a leader and a scholar athlete. Um it's a tremendous honor and I know it was a an amazing uh rallying uh point for our community to ensure that he received that um recognition. Um it was wonderful to recognize our student interns. Uh they gained valuable real world experience working in the children's center and our communications department. I'd like to thank their mentors who invested their time and expertise to guide and support the

111students. And I'd really like to shout out to the communications interns, my team for helping us share the story of Cavina Valley with creativity, professionalism, and pride. Um, they were outstanding. We also celebrated our our our fabulous employees of the month. Thank you to all of them for their dedication and heart that they bring to their work every single day. Um again, Jasine and and Aliana from uh Manzanita um delivered their top speeches from the oratory competition celebrating Manzanita and and truly demonstrated how it is one of America's best schools. So congratulations to everyone that was involved in in that award, all of the Manzanita staff, the leadership, and the entire school community. They are one of America's best schools. Thank you to Lette, Keith, and Manny for their for their presentations and information tonight.

112Their leadership makes a difference bettering our district and improving experiences for our students and addressing the needs for our greater greater Cavina Valley community. Um, I'd also like to thank Dr. Dalton and his team for the effort they went into this year's college fair. Um, valuable event for our students, especially this time of year when they're looking at college applications. And in speaking to Dr. Dalton and um he is already planning ways to blow that event up for next year, make it bigger and better and and get more colleges there and and truly make it a a a great experience for our kids. And in closing, I'd like to thank our employee associations, CUA, CSEA Chapter 49, and CBAS for their ongoing collaboration. Together, we are improving communications, supporting our credible staff, and working side

113by side to solve problems in ways that strengthen our district. So, thank you. >> Thank you. Item B, board member comments. Dr. Cruz. >> Good evening. Um, just wanted to, um, once again, I was so inspired by our mania speakers. Um, so amazing that, you know, they're so young yet they they seem so mature and and so wise for their age. And, um, congratulations to everyone who we celebrated today. That's all I have. >> Thank you, Miss Rollis. >> No comments. >> Thank you, Mrs. Malucci. >> Uh, just thank you everybody uh for all the input this evening um with the discussion so we can definitely decide the best thing that's going to work for the district. Uh congratulations to all our recognitions tonight and hope everybody has a great rest of the week. >>

114Caseres. >> Uh good evening. I just want to uh thank our ILO staff and team at Cypress uh elementary for that uh tour that um they facilitated for me uh and learning more about our after school program and you know starting that dialogue on how best to improve um and uh partner with our district our uh organizations and community uh in order to improve the program. So thank you. >> Thank you. Uh good evening. This is more of a sincere public service announcement. Uh, as we chart our district's new passage, it is important to recognize and build upon our strengths during this process. Productive communication is vital. As representatives of the esteemed Cavina Valley educational community, the board of education actively seeks and values input from our community. We believe that communication is key to

115fostering progress, deepening understanding, and honoring every individual in our exceptional school district. We especially encourage civil and respectful discourse. Our community is strongest when we speak truthfully and listen with empathy. By working together in this spirit, we ensure that every voice is heard and respected and the Cavina Valley continues to thrive as a place where students, family, and staff feel valued and supported. Thank you. >> Item C, student board members report. Miss Donado. >> Good evening, everyone. First, I'd like to thank board president Simon Wright and my fellow board members for the opportunity to speak tonight and everything you guys do for Kuna Valley. I'd also like to acknowledge our pledge reader Jericho Lexon from Mesa and I'd like to thank him for highlighting the wonderful uh dual immersion program at Mesa. It's really uh

116nice to see like how the programs we have like actually help our uh the kids in our district. Um I'd also like to congratulate our teachers of the month. Oh, sorry. Employees of the month and uh Gatsby Gumbin for being named Sports Illustrated at the end of the week. That really is something to be so proud of. Like like literally I think that's really cool. Um I'd also like to congratulate our student interns and mentors at the MOFT communications and children's center. Um lastly, I would love to congratulate Manzanita for the America's Best School Award. Uh both the students did such an amazing job in their speeches, but Jasmine specifically really touched my heart. Uh being Latina myself, hearing her experience at such a young age and it was so like well written, it just

117really touched my heart and I know you felt that too. Um I'd like to congratulate the South Hills High School band and color guard for earning second place in their revision last weekend as well as second overall in both the color guard and percussion categories out of nearly 20 bands. I wish all of our bands in the district the best of luck as we all begin our competition seasons. Uh, South Hills High School has had a lot to celebrate lately. From academics to athletics to arts, there's always something exciting happening on campus that I truly believe the students and staff put so much effort into everything we do. And honestly, school spirit has never been stronger. One of our newer annual events is coming up, a husky haunt, which brings the community together for Halloween

118with haunted mazes, trunk or treat, and lots of fun for families and students and everyone in the community invited. It's such a great example of why South Hills is a destination school in our district. And I hope to see all of you guys there uh 28th, I think. I can double check. Our high schools are celebrating their homecomings this month with Kavina hosting theirs last weekend and both North and South Hills celebrating on 18th. These will no doubt be amazing events for students to enjoy and I am very excited to attend myself. Lastly, I am very excited to see our prek students receiving Chromebooks soon. This initiative will undoubtedly benefit their education and set them up for success in the years ahead. Thank you. >> Well done. Thank you. Item 14, consent agenda. Is there

119a motion? Can I get a motion to approve the consent agenda? I'll >> move. >> Motion by Miss Mali. Is there a second? >> Second by Miss Robas. Any discussion? >> Roll call. >> Lzette Donado, >> yes. Simon Wright, >> yes. >> Maria Caseras, >> yes. >> Rachel Robas, >> yes. >> Marray Cruz, >> yes. >> Sumaluchcci, >> yes. >> Motion carries 6. Item 15, action items. Item A, authorization for use of approved Irvine Unified School District technology equipment and peripherals bid number 23/24-01 IT for Chromebooks and related components. Recommendation is made to authorize the use of Irvine Unified School District bid number 2324-01 technology equipment and peripherals for the purchase of Chromebooks and related components to be approved. Can I get a motion to approve? >> So moved. >> Uh motion by Miss Donado.

120Is there a second? >> Second by Dr. Cruz. Any discussion? Roll call. >> Lzette Donado, >> yes. >> Simon Wright, >> yes. >> Maria Caseris, >> yes. >> Rachel Robas, >> yes. >> Maria Cruz, >> yes. >> Sumaluchi, >> yes. >> Motion carries 6. Item B, authorization for use of approved Sourcewell contract number 121-923-CDW technology products and services with CDW-G for Chromebooks. Recommendation is made to authorize the use of source wall contract number 121-923-CDW for technology products and services with CDW- G4 Chromebooks be approved. Can I get a motion to approve? >> So move. >> Motion by Miss Robas. Second. >> I'll second. >> Second. Dr. Cruz. Any discussion? >> Roll call. >> Lette Donado. >> Yes. >> Simon Wright. Yes. >> Marie Ceris. >> Yes. >> Rachel Robless. >> Yes. >> Marie Cruz. >>

121Yes. >> Sumaluchcci. >> Yes. >> Motion carries 6. Item C. California School Employees Association. Cavina Valley Chapter 49 Collective Bargaining Unit proposal for successor negotiations for 2025 through 28. Recommendation is made that the California School Employees Association Cavina Valley Chapter 49 Collective Bargaining Unit proposal for successor negotiations for 2025 through 28 be approved. Do I have a motion to approve? >> I'll move. >> Motion by Miss Maluchcci. Second. >> I'll second. >> Second by Miss Caceres. Any discussion? >> Roll call. >> Lzette Donado. >> Yes. >> Simon Wright. >> Yes. >> Maria Caceres. >> Yes. >> Rachel Robless. >> Yes. >> Maria Cruz. >> Yes. Sumaluchcci. >> Yes. >> Motion carries 6. Item D, variable term W waiver. Recommendation is made that the variable term waiver be approved. Motion to approve. >> So moved. >>

122Moved by Miss Donado. Is there a second? >> Have a second. >> Second by Miss Malushi. Any discussion? Roll call. >> Lette Donado. >> Yes. >> Simon Wright. >> Yes. >> Marie Caceres. >> Yes. >> Rachel Robless. >> Yes. >> Marie Cruz. >> Yes. Simili. >> Yes. >> Motion carries 6. Item 16, new items. Board members of superintendent may share new items. Anything to share, Dr. Blackmore? Not at this time. Anyone? >> Thank you. Item 18, close session. There's no additional close session needed. This brings us to uh item 18, adjournment. Is there a motion to adjurnn at 8:59 p.m.? >> Moved by Miss Robless. Is there a second? >> Second. Miss Valucci. Any discussion? Roll call. >> Lzette Donado. >> Yes. >> Simon Wright. >> Yes. >> Marie Caseris? >> Yes. >> Rachel Robas?

123>> Yes. >> Maria Cruz? >> Yes. >> Um, >> yes. >> Motion carries 6. Our next regular board meeting will be held on Thursday, November 20th at 6 p.m. for close session and 700 p.m. for open session at the Hannes Professional Development Center.