Special Board Meeting - March 11, 2025

001good morning and welcome to the elro Unified School District special board meeting live streaming of full in-person board meetings will be available to the public via the zoom platform today's meeting is being video recorded and will be available on the district's YouTube channel during special board meetings the public may make public comment on items that are on the agenda individuals with comments on General School District issues May address those at the next regularly scheduled board meeting requests to make public comment will be accepted for an item until the board president introduces the item generally members of the public will be given three minutes to address the board if there are 15 or more comments on a specific item the board will reduce individual comment time to 2 minutes each if there are 30 or more

002comments on a specific item the board will reduce individual comments to 1 minute each individuals may not defer their time to another individual speaker to increase their total speaking time please be mindful that District students may be watching you are encouraged to address the board and the public in a respectful manner such that all those observing from children to adults are made to feel welcome safe and valued the board shall not permit any disturbance or willful Interruption of board meetings persistent disruption by an individual or group shall be grounds for the board president to provide a warning and then to terminate the individual's privilege of addressing the board all right for our land acknowledgement Miss albiani morning we acknowledge that the Elk Grove unified school district administrative facilities and schools occupy the unsued territory of

003the Miwok the original people of the skies land and Waters where we work and learn the Miwok have cared for these lands since time immemorial they continue to teach their traditional knowledge that comes from and responds to the needs of the land and people who share it may our daily lives and work teaching learning leadership and Community engagement support the evolving vision of the Miwok for their community and these lands may we strive to acknowledge the past for the betterment of our future Generations may we look to our tribal Partners the Wilton Rancher the descendants of the original people of this land to assist with the successful education of our community thank you very much and Miss Moore for the Pledge of Allegiance thank you very much all right next up uh Mr superintendent would

004you please provide us with an overview of the day we'll do thank you Mr President uh so very excited today um we have a couple of uh very interesting uh topics U that I think will be of interest to the board as we know safety is always top of mind and so we will be doing a a pretty wide and deep look at the work that we're doing with regards to safety and the second president presentation will be preschool which on the surface seems simple but um under the surface is not simple um and so I think it will be a good opportunity for the board and public to better understand it and there's also a significant change as we have next year we'll fully transition to TK which means our four-year-olds who we used

005to serve through uh preschool now be served um through um through the three-year-olds will be taken care of through preschool but the four-year-olds will be taken through TK so significant change there and then on the consent agenda just just to highlight that we are moving forward with the contract for the uh the next Elementary School the Grant Line 208 so very excited about that as well so thank you thank you all right to take us into the safety update Mr Cudi thank you very much and good morning uh president Vargas and good morning members of the board superintendent Hoffman and Miss aalos we um very pleased and as you can see on the cover slide there's a a variety of of folks that are going to be coming up uh over the course of the

006delivery of the presentation uh superintendent Hoffman as he mentioned uh used the term comprehensive and safety can often times be thought of as our Safety and Security Department and our uh security Specialists and relationships that we have with our law enforcement agencies but it goes far beyond that so I'm pleased to be joined by number of colleagues because this was a completely collaborative effort and uh we'll Jump Right In Safety and Security of our kids the social emotional safety of our kids uh and physical safety of our kids is utmost priority uh superintendent Hoffman wanted us to develop a comprehensive uh presentation for this it covers every single one and addresses every single one of our strategic goals including classroom safety um the both the learning safety social and physical social emotional and physical safety

007of our kids targeted support ensuring that all of our kids feel all of our students feel safe on our campus Wellness the direct connection with the wellness and then our family and Community ensuring that they have confidence but also they're part of this process of ensuring that our kids staff and families are safe on our campus campuses a belief statement I'll just read it the physical and emotional safety of our students and staff is a necessity if we are to realize our learning Vision which is every student learning in every classroom and every subject every day to prepare college career and life ready graduates supporting that belief is that we as a district Implement and evaluate and continuously improve a comprehensive and integrated preventative and responsive safety system just want to stop for just a

008second important words there comprehensive and integrated uh you'll see in just a second um a mention about how that integration occurs and takes place but preventative and responsive everything that we do is attempting to prevent any sort of harm that could come to a student or students whether it's physical or social or emotional and we try and prevent that and responsive is a very important uh word as well uh versus we are we become very effective at reacting to what takes place uh by definition react is without thought response is with thought and so everything that we do um is with deep thought and deep planning all services within is the comprehensive systems are integrated and often connect to multiple departments that's why it's being presented by as many people as are here this morning

009and then strong collaboration and communication our foundation to the implementation so collaboration within the district and outside of the district um and also the effectiveness of our Communications essential to supporting uh the safety of our kids this is just noting you've seen this graphic before uh supporting the needs of the whole child and you'll see that it denotes physical and emotional safety and uh toward the end of the presentation you'll see another graphic that looks somewhat similar to this and I'm sure it's going to be familiar to folks there's science behind this um and that's that physical and emotional safety without it uh learning cannot occur so we have to make sure that kids feel physically and emotionally safe just going to touch on those three phases um and we've engaged in presentations previously and

010you certainly have heard of our instructional framework how does that connect to safety if kids are coming into class and if you experienced and maybe just think for yourself courses that you took whether it was in elementary middle junior or uh high school or Beyond those courses that you walked into that you felt connected to the teacher and you also felt like you had a chance to be successful in that classroom how did you feel when you walked in we all experienced classes whether it was a lack of a relationship with the teacher or could be a subject you struggled with how' you feel like when you walked into that classroom very very different and so what we want our kids to do is feel confident when they're in those classrooms and feel safe in

011those classrooms as Learners and as individuals social emotional learning I won't read through this um but what I do want to mention is that we don't just say that we have these three components of of mtss we have to have models within each and our instructional framework is the academic model the social emotional model we use is Castle which is the collaborative for academic social emotional learning it's been around since 1994 and I remember uh be becoming getting engaged in this as a principal in another school district in 1995 and the impact that it had on our school and so this has been around for a long period of time just want to mention that and then our behavioral model is PBIS and so folks are familiar with that positive behavioral interventions and supports I'll

012just let folks read through that for just a second I'll talk over your reading just a little bit because we've been uh engaged in this work for about a decade now actually over a decade now and uh the implementation of these programs in our schools have contributed directly and significantly to improved behaviors reduced exclusionary discipline and just overall climate improvement in our school schols the topics that we'll cover from facilities all the way down to Communications and so this is where folks are going to be joining in just one second because now I'm going to turn it over to my colleague and good friend Dr Kristen coats thank you Mark and good morning um back here for just a minute so this really becomes a bit of the kitchen sink type of presentation because safety

013means so many things um depending on kind of what your role and and partnership is in the district and so we will talk from an operational standpoint how we take a look at safety uh through the lens of facilities and transportations um keeping our site safe and uh students safe throughout the day so as we mentioned last week as we were um going through our facilities update uh we recently updated our long range facility master plan it's a 10-year look and no surprise at all as Mr Cudi already said that safety is top of mind for um for what we do here in elgrove uh and Safety and Security was a central concern to most stakeholders and so this 10-year look at the facility master plan really casts a uh vision for preventative facilities um

014at Safety and Security so here were some key findings from the FMP uh that came up a lot of this work is already in progress and it's the completion of it um but a clear point of entry through the main office open welcoming offices but not uh prevent or permitting unobstructed access to the entire building and so you can see in these images uh it's a little hard to see in the top one but perimeter fencing is really throughout um the schools to kind of limit that type of access but also create welcoming environments we want people to feel comfortable coming in uh wiring alarms uh improv public address systems those PA systems um is something that had come out uh as a trend in the facility master plan but also at individual schools that

015were working on with measure n safe access to restrooms during uh lockdowns and modernization we talked a lot about that last week we'll talk more about that uh later on in the presentation um if you're a current parent or grandparent dropping off students you can understand where Safe Load drop off and loading zones come into play uh and then fencing I've already mentioned um we also have an entire department um risk management a risk manager that's really dedicated to uh employee and student safety from the buildings to um the setup uh a desk and so um here's I won't read all of these slides but we do have a very comprehensive injury and illness prevention program um staff could request evaluations of their work environment to see is this um the most conducive to them

016um we partner with schools Insurance Authority and they conduct 12 full sight inspections a year uh to audit our conditions and compliance to safety programs um our risk team partners with them so they're going out together and then we assist with any type of improvements um at those sites so different sites each year um and then we also do annual playground safety inspections to ensure that our structures are maintained to standards and then um we me mentioned uh full uh transitional kindergarten and preschool each playground structure is dedicated to a particular age group and we need to make sure that those are um up to standards at the sites that house them a little bit more about our injury and illness prevention program um for all employees we send out a monthly uh newsletter um

017just reminding them on little practices that can get in the way it leads to more engaged employees and um and more productivity when our employees are are health and safety safe and engaged um we meet quarterly with the committee to review some of the data and take a look at areas that we can so if there's a lot of boxes in areas we'll um make a plan to make like clean those up and keep uh walk paths clear um and uh we do include information on the employee assistance program should anyone knew that and that includes anything from kind of legal guidance to um health and safety emotional counseling um throughout the year uh so we do safety training for lots of different classifications for our employees throughout El grov um some um I know

018Corey's going to come and talk more deeply about public school works and the mandated trainings that we have um but we do have positions largely in our classified staff that require uh lift testing uh and safety training and so you can see some awesome pictures that show examples of the type of lifts that they need to do and show that they're able to um to do that type of job and then we provide CPR and first aid training um and we have the AED certif ification and recertification that's required for staff throughout the year we have invested um in security cameras and and Todd barber will be up soon um to kind of like jointly talk about technology and cyber security but we have as a result of measure M more than 6,000 cameras throughout

019the district um this is really to help us and assist us with property loss um uh it allows us to better combat ourselves against vandalism that sometimes occurs throughout our sites um focused attention um the the cameras are smart and so um we can uh progam program them during an occupied times to be smart and and give a notification with dispatch that um when there's movement that's not natural on a on a site in campus so things that we're testing out especially in hardto hit areas to um uh you know decrease our response time and decrease any impact to property loss and vandalism uh and then we have um agreements between ourselves and law enforcement agencies that allows for that live video access during emergencies and talk a little bit about Transportation because um we

020do transport some of our neediest students and so our our bus drivers our bus attendants uh go through pretty extensive professional development um uh Mark had mentioned positive behavior intervention systems uh and deescalation and so that's something that we um think is important for our drivers they're often the the first ones to see our students in the morning and the last ones to see them before they get off so having those skills and strategies uh is really important and this you could just see some different examples of uh safety equipment that um we have zipper vest and harness belts and wheel RAR uh wheel um chair ramps and um security uh secure ties for the wheelchair so they don't move when they're in the bus that all of our um attendance and if you're driving

021or you're on one of these buses go through that type of training that was a quick look at the operational security I'm going to bring up Todd to come type about cyber security thank you Kristen and good morning um it's a pleasure to share with you just a handful of our security efforts at elgrove unified we employ a comprehensive strategy to ensure data privacy digital literacy and cyber security our for our students our approach begins with digital citizenship education our board adopted curriculum from Common Sense Media addresses cyber security by focusing on key areas like password security fishing awareness and data privacy structured lessons help students understand how to protect their personal information online and recognize potential cyber threats before I continue I just want to take a moment to recognize the efforts of both

022Erica Swift and Kathleen watt who spearhead are digital citizenship efforts together they curate our digital citizenship website they maintain our curriculum they host workshops for families on managing privacy parental controls and fostering safe online behaviors if you haven't recently I would encourage you to take a look at the digit website there's some great work there um to help student or to help keep students safe online we also employ internet content filtering to block access to obscene or harmful content as required by law under the children's internet protection act or sipa content filtering helps protect students from cyber risks and distractions internet websites such as and content such as videos are categorized to ensure access to Res relevant educational content while filtering out questionable sites and media fishing remains prevalent with fraudulent emails being sent in

023mass quantities every day spear fishing a more sophisticated form of fishing that targets individuals using personalized information to make the email seem even more credible is also on the rise to combat these attacks our email system identifies and blocks thousands of messages from Bad actors on average about 99,100 messages per day are categorized as junk and an additional 3,700 messages per day on average are blocked outright before they even reach the intended recipient still some fishing emails can get through our defenses human error is a significant challenge in cyber security research has shown that employee mistakes are Source are the source of security incidents as much as 88% of the time clicking on a link or downloading an attachment can open the door to a Cyber attack to help the district utilizes a security awareness

024solution that delivers simulated fishing emails and ultimately helps educate our staff to remain vigilant against fishing and social engineering as you can see technology Services has multiple security measures in place to secure our organization our licenses for Microsoft and Google technology provide tools to enhance our security posture we have for example deployed multiactor authentication or MFA to secure our staff the extra layer of security the second Factor provided by MFA makes it harder for harder for attackers um to access our account we work with the solution provider to provide managed detection of response or MDR MDR is a cyber security service that helps organizations detect and respond to cyber threats a combination of software sensors and combined with realtime 247 monitoring helps protect our organization continuous monitoring reduces detection times from days or weeks down

025to just minutes in most cases finally we partner with outside organizations such as schools Insurance Authority law enforcement agencies and the multi-state information sharing and Analysis Center or msis saac to improve our overall cyber security posture for the district so I hope this brief look into our security measures was helpful and informative and if you have any questions feel please feel free to reach out to me and I think next I'm turning it over to Cory sorry it's okay good morning everyone how are you doing today all right so um I'm here to talk about from an HR perspective um as we set up the places where people learn and work we also want to ensure that the employees that we're hiring not only have the skills and characteristics that we're looking for to serve

026our community but also that they're safe to be around students and so uh we have a a vetting process that we do with regards to our applicants so we look through their work history we also do uh checks with regards to their references and then um we also fingerprint that you're familiar with as well to get a record with doj and FBI with regards to any criminal record um or history of conviction that may have an impact to their ability to work with students when someone is fingerprinted that also means that we have their access to their continuous record so it's not just that onetime check it's also an ongoing check so if someone has subsequent issues with with the law then we also receive reports about that as that may or may not impact

027their ability to remain employed in their role um one other thing that I wanted to call out that's new as of January 1st 2025 is AB 2534 and some of you may have heard of that but if you haven't that's with regards to certificated employees only and what that does that law started January 1st and it requires and creat an environment of Greater transparency between uh school districts and public agencies that employ certificated staff so what that means now is that all certificated employees applying for a job have to disclose their entire work history with uh agencies on their application they can't leave any any area where they worked off that also means that school districts are required to inquire with all of the uh agencies in which they worked the applicant worked if the

028applicant was um had some substantiated claims around egregious misconduct that were reported to CTC the commission on teacher credentialing and uh the school district needs to disclose to us any credible substantiated reports of egregious misconduct and the relevant documents that went along with that that were reported to CTC um school districts have been setting up this system El Grove obviously included and so that requires a lot of document sharing and Report sharing back and forth with each other um egregious misconduct just to be uh to give some context that deals with sex offenses with regards to minors that also deals with drug offenses and that also uh deals with child AB abuse and neglect so we're talking about you know the very some of the very most serious areas of misconduct um so that is

029a new piece of legislation that uh requires a lot more transparency and communication between agencies and as we work through that we're also monitoring uh an impact with regards to the hiring process um you know there there's a deeper dive with regards to each applicant that we're looking into so we're uh we will be continuing to review uh the impacts to the timing of hiring that has as well so it's really great with regards to transparency um safety um we are now just really working to streamline systems to keep our hiring processes in place as we get information from the other districts the uh remaining information there on the slide highlights areas that are shared in our onboarding uh packet with new employees uh you know so you'll see mandated reporter responsibilities highlighted drug free

030workplace statements those are um initial information sharing with regards to expectations and guidelines as an employe employee as well as with with regards to their rights it's a start it's by no means the end to the training and support and information that employees provide but that is um information that's shared in our onboarding packet the next slide covers um our annual mandated trainings that all employees participate in and I won't you know go into a deep explanation of each one but just to highlight a few of course you know very important one is a mandated reporter training all Public School Employees are mandated reporters and have a legal responsibility to report any suspected cases of child abuse um we also have you know other information in there with regards to student safety uh learning and

031uh the signs of human trafficking supporting homeless students so all of that mandated training um provides some really good support and context on on these topics um as well as how to respond and again of course this is not the end all Beall of the training we have additional supports at our sites departments and our professional learning that occurs each year but this is a good um beginning foundation for these topics with our staff and then also lastly I just wanted to call out that a position may have additional training that's required for them depending on their duties and their roles and responsibilities to keep them safe and students safe as well and then lastly I just wanted to call out um some information that not only overlaps with staff but as well as with

032volunteers um just as a reminder in addition to staff all of our volunteers who work in our schools are subject to criminal background check as well um Department of Justice and FBI and then of course we have the TU tuberculosis screening that happens as well with volunteers who work frequently with our students and next up I'll start transitioning over to chat with Athletics all right thank you Corey uh so we'll talk just a minute about uh Athletics as we continue to speak about the onboarding process for our staff all of our athletic coaches uh receive the same onboarding as other staff in addition to the training that Corey spoke about um we also have our coaches with additional training uh for first aid CPR sudden Cardiac Arrest head injury and then the concussion protocols that

033they they adhere to um the California inter Scholastic Federation CIF uh uses a program called home campus it's a web-based program that we use to collect all of the athletic clearance forms um all of the medical signatures physicals information uh about Transportation student and parent acknowledgements uh so that their athletes can participate on our teams um all of our coaches and athletes participate in annual concussion testing and we use an app that's called sway if you have had athletes come through the U program lately recently um it's basically an app that provides each athlete with a baseline test that we can refer back to in case they are injured or received a concussion so it gives us that Baseline um of where they were prior to the injury and then we also have athletic trainers

034at all of our Comprehensive High Schools to assist our teams with their training and any rehab needs uh to ensure our athletes are safe to participate so we can change gears a little bit and begin to talk about our annual pre-service uh we know Miss ay has the next presentation so we partnered with Elementary Ed and Jennifer uh to get ready for this morning um uh so this work leads to our annual pre-service uh with our site administrators as they develop their culture of safety on all of our campuses um as with the majority of the safety items there's both a preventative and a responsive component to them um all of our side administrators are trained using the same slide decks so that they can in turn deliver that same professional development to their staff

035using the same presentations um we partner Ann annually with a variety of groups uh EGA our legal team Safety and Security and then we reference a few Federal departments with Department of Homeland Security to co-create how the training is developed um so sites can begin to have their culture of safety on their campuses um the training includes the comprehensive safe School plan which I'll say the cssp uh staff involvement in student altercations how to respond in active shooter and First Responders and then our Safety and Security delivery delivery model so talking about the comprehensive safe School plan um it's driven by California Education Code 32280 through 32289 point5 and it has a variety of components including the uh safety team members the current status of the school emergency procedures for the staff we call that

036our flip charts and then all of the annual drills we conduct for fire drop and cover earthquake and lockdowns so in the springtime uh here shortly we'll send out the annual template for the current status of the school sometimes we call it our school plan or our school narrative and then creating the current status of the school is preventative in nature as the site safety team is able to create their safety plans for the year uh the current status of the school is a condensed version of the full cssp binder that sites uh keep at their that principes keep at their sites um but they do give us the safety plan uh Elementary and secondary Ed reviews them all and then by October 15th we notify the board when they're all complete and in place

037the current status of the school includes a variety of components uh one of them is the Safety Committee members and that would be the Principal or vice principal teachers classified staff parents and then other staff like nurs nurses mental health therapists after school uh providers who are on the team um includes the school's Vision pertaining to safety all of the academic programs and supports that are in place to support students it also includes a data analysis which includes reviewing the data from the current year as well as the previous year that helps them identify all of their safety goals for the year and then strategies for implementation of a saint campus cssp also includes all of the drills um that sites conduct for fire earthquake and lockdowns you can see which drills are required uh

038how frequently each month each trimester or each semester and then we keep track of all of our drills in logs that we use to monitor the completion uh uh to debrief the drills and ensure staff and students are following the procedures for each of those specific drills cssp also identifies eer emergency procedure guidelines uh that update the staff via our flip charts they're placed in all of the off offices and classrooms throughout the district uh there's a variety of scenarios included in these flip charts uh if you've seen them before it's uh things like how to call 911 responding to weapons on campus uh bomb threats chemical accidents fires shelter in place and lockdowns uh so we're going to talk about a couple of those uh here this morning with you um anytime I talk

039about safety I always give the wh if rule in your mind um you've had something happen to you or if you've had a student come through the system you start thinking about what if what if this happens what if that happens and so I always ask you just to kind of preface that knowing that there's probably something specific in your mind that you're thinking of these are overall General guidelines for us to follow um every situation is unique and requires a different response but essentially when we're talking about a shelter in place it's generally when there's police activity in the area so law enforcement will contact us to let us know what's going on um we ask teachers to basically continue their normal activity and ask students to remain in class while that activity is

040going on so we get a call from law enforcement something's happening in the community going to shelter and place we're still teaching we're still doing our normal activities we just keep kids in the classrooms and don't let them walk around once law enforcement notifies us that the Situation's been resolved we go back to our our normal daily routines the difference between that and a school lockdown is when there's a threat on campus or possibly the threat can come onto campus from the neighborhood uh that would require us to go into lockdown and this is when we notify staff of the event we have them lock the doors turn off the lights close the drapes Etc and then once the incident is resolved law enforcement will give us the all clear that we're able to return

041to normal practices uh throughout these events we're in close communication with law enforcement our Communications team which you'll hear from Lisa in a moment um and our schools so that we can analyze each situation in real time like I said every situation is unique and we're dealing with a lot of things as this is going on and communication is key with everybody um eventually uh not eventually essentially Communications will send out an initial message when we're in a lockdown and they were using talking points um that a lockdown incident is taking place so that we can notify staff and parents and then we'll send out a second communication once the incident is over describing a little bit further what had happened um every Situation's specific and we follow law enforcement guidance during shelter in place

042and during lockdowns so we're in that constant communication with our our law enforcement office officers which I'll talk about in just a moment um getting guidance for them what to do what can we do Etc uh so a couple of examples of these would be excuse me if we have a report of a weapon on campus and we know who the student is generally we wouldn't go into a lockdown situation along those lines we wouldn't want to alert the bells that might give the student notice that we know possibly has a weapon um we'll have law enforcement going to a classroom or go contact the student and identify if they have a weapon or not and then we take appropriate action on the next steps um if we have a report that same report that

043a student has a weapon on campus and then when law enforcement goes to contact the student if they run now that's a different situation other students are potentially in danger we would go into a lockdown in that situation until we're able to apprehend the student make sure that they don't have a weapon and that everybody's safe so a little bit of different scenarios on when we might use one situation very versus the [Music] next there are a couple of updates coming this year from July 1st uh 25 uh per assembly Bill 2887 uh so the first changes that will add into our um emergency procedures on the flip chart medical emergencies that include the use of the aeds and then we'll include Narcan and epip pins all of our sites are equipped with that um

044those safety measures uh so we'll put those into our flip charts and then sites also have an active uh crisis response kit that includes a variety of safety materials so we'll include that information in our flip charts as well and then the second change pertains to uh instructional continuity plans and basically if campus is disrupted for five or more days due to an emergency situation an easy example might be California fires um if we had to miss school for five plus days we would Institute um uh a plan to have non- inperson instruction similar to how we did during the pandemic and then lastly we use the safety plan uh information as a responsive product um the C SSP gives guidance to staff to make the best decisions we can during a crisis situation defines

045specific roles for our safety team members provides guidance for students and staff during emergencies and we follow up on crisis incidents with safety debriefs uh so we can learn from that incident and then how to better prepare in the future another part of our uh summer inservice training includes guidance to administ administrators and staff on their involvement in student altercations so whether or not to physically intervene in physical altercations is an individual decision that's based upon many factors uh but staff must take appropriate action to ensure the health and safety of our students staff are not required to intervene if it's unsafe for them to do so and we communicate that message regularly guidance for this is based upon Ed code uh 44807 and then we have a few board policies 4142 and 4 358

046um that align with our collective bargaining agreements and then guidance from our legal Partners so in response to student altercations uh staff must use some deescalation techniques techniques such as verbally directing students to stop the conduct possibly dismissing onlookers and then being mindful of what we're doing as adults that could lead to further um escalation of the incident if it's unsafe for staff to physically intervene School staff must take immediate action uh and necessary steps to obtain assistance from others uh so that they can intervene and end that altercation so at a minimum we need to call for help we begun offering uh Crisis Prevention and intervention trainings uh that was um in partnership with EGA and our curriculum professional learning department so that staff can take training on what some of these deescalation techniques

047are and those are currently being offered now another part of our um safety prevention is information on WE tip so this slide has some information about we tip um our students they're the eyes and the ears of our schools and we definitely want to ensure that we have a positive relationships with our students so that they feel welcome and safe um if they see something know something then they will say something to a trusted adult on campus and this happens every single day we have students giving us a heads up when something is about to happen um they can do this in a few different ways we have an anonymous incident reporting system in place called the wi tip and it's part of our catapult incident uh reporting system so every school web page has

048a link to the incident reporting on their homepage so students can log right into the homepage click on the link and then fill out a report for us um there's a few components of this student staff in the community can submit reports regarding incidents on campus and then reporters can remain anonymous or they can leave their contact information if they want to be contacted but basically they can alert administrators to incidents taking place on campus in the community um we're also currently in a pilot and exploratory phase with catapult with the goal of being able to communicate during uh and after events with staff and community community using a similar program so this would provide instant communication with our staff if we go into a lockdown and then we can communicate with parents as well

049and then lastly we tip is also a part of our workplace violence program that you heard a little bit about earlier um staff can use that to report risk management Safety and Security and police um when there's workplace violence incidents going on that are impacting them right change gears a little bit and talk about restrooms I know there's been a lot of questions about restrooms lately so we'll take a few minutes to review um the Education Code that impacts them supervision um our discipline guidelines when we respond to activities taking place in the restroom and then share some information about five star students so we have Ed code uh 35 292.50 there's a few main components that have been shared um basically every uh K through 12 school shall have a restroom that's maintained cleaned

050and stocked at all times with restroom supplies and then the school shall keep all restrooms open during school hours and while students are in class when we talk about supervision uh we ask our administrators and campus uh monitors campus supervisors to supervise the restrooms uh throughout the day and while they're doing that trying to think about what's it like before school what's it like after school during passing period and lunchtime because all of those scenarios are a little bit different uh we definitely have large campuses so we try to rotate staff around to make sure that we're supervising um all of the areas on campuses uh throughout the day to ensure our students are safe and then our sites have a lead custodian on campus uh during the day and they're available when more supplies

051are needed they can come in and restock those bath bathrooms and make sure they're clean and safe ready to go for students so we do have a few um Ed codes that we um we see common then we intervene with when there are questions about um discipline if you will in the bathrooms uh so one of them um is Education Code 48900 H which pertains to Tobacco so we have done some Exploration with Vape detectors uh that some district has have installed in their restrooms and then there's some public available to us as well uh one of the districts for example is the Orange County uh Department of Education they gave us some they provided some information about their Vape detectors including the cost um there's annual fees associated with them um you have to

052have connectivity so they're either Wi-Fi or uh internet wiring and then in the administrators on campus using an app to monitor so basically if somebody was vaping you know your app goes off you go over and and check in on the on the restroom um throughout that process their administrator did not see any decline in the amount of vaping or tobacco that was being used in the campuses which is unfortunate and then there's also some uh materials from Center of Disease Control and prevention and the American Lung Association and they too say there is not any specific evidence to suggest um that the installation of Vape detectors is any deterrent to students vaping in the in the bathrooms um there's two main Ed codes that I said first one is 48 900h which is the

053possession or use of tobacco products containing tobacco um we also include ecigarettes and vaping in this um guidance um so when we catch students vaping in the classroom there's a variety of uh discipline guidelines that we uh follow basically always using Progressive in discipline conference with students and parents um as we meet with students that could lead to a student study team possible referral to mtss if needed U we always want to try alternatives to suspension you know is there some ort of tobacco cessation because there's some sort of educational piece that the students can do there may be restorative practices are there some counseling that we can do um learning is there harm that's implemented by you doing this in the classroom and then ultimately we can do uh suspension and that would be

054Progressive based on the incident going from a one day up to a 2 to four up to possibly 3 to five and then if this becomes repeated ultimately we could recommend for expulsion similar we have um 48900 f which is causing damage uh to the restrooms um similar list of um responses that we would do very similar with conferences and SST referrals mtss referrals leading up to suspension um we do get into some amounts if there's um damage uh we have admin rags and discipline guidelines that say when we would contact Law Enforcement Officers depending on the amounts and then ultimately uh repeat offenders um we get into the suspensions being Progressive once again one day up to 2 to 4 and then up to 3 to 5 and lastly with the restrooms we have

055five star students so there's been some questions about the app that we're using um five-star students is a program we're using in secondary education as part of our PBIS program um there's multiple tools within five-star students that help with student engagement um schools are using it for class and grade activities attendance and then our P system as well uh so schools are using five star as a way to monitor student participation um they can check in at athletic events or vapa events and then during lunch activities and during rallies uh so classes we can track points kind of like the Harry Potter model and have some grade level competitions or class competitions see who has the most points who's been attending the most events um Etc um students basically use their phone and can just

056check right in and they get scanned as they walked in that says they participating uh we can use it for late passes passes during class um high schools you can use your phones during the day when you have permission during class uh so they can download the app they have access to it they would simply scan check them themselves out for a pass check in with a teacher and then they could go use the restroom or use the office middle schools there's some different guidance on the cell phones um so teachers typically will enter it um into the system um or some some classes have like a laptop by the door where they're able to go over and students can kind of initiate their own pass um either way works it lets uh campus supervisors

057and administrators um know that that student has a pass they can track some of the data how many students have a pass at the same time what are the reasons for are they going to the restroom are they going to the office and then how long that student was out of class we can kind of determine um you know where they've been and for how long um we can set some guidelines how many students are out of class at one time and we can ensure students who have had incidents with each other um aren't out of class at the same time on a pass so example if we had some bullying going on we can limit that they both can't be out of class at the same time so we're ensuring that they're not going

058out and and having continued problems um when they're out of class um general rule of thumb yes students can always use the restroom when they ask the teacher but we do have some variation of 101 um most sites have some variation of that where we try to keep students in class for the opening 10 minutes and then the closing 10 minutes um for the beginning and end of each lesson very important students are there for the first 10 minutes uh want to make sure their teacher is introducing the lesson setting what the learning targets are setting what the success criteria is for that day and then the last 10 minutes important for any assessment how did we do today what's the feedback to the class to ensure that they're meeting the learning targets and we'll

059talk a little bit about Safety and Security Department um obviously Dean and our SRO are not here we want them out uh working with our sites so I'll go ahead and cover these slides um this is our Safety and Security delivery model so on the left side uh we have a contract in place with the Sacramento County Sheriff's department and El Grove Police Department that provides law enforcement responses to our school um and their by region uh so you can see on the left we have a lieutenant uh Nate Traxler um and Sergeant Brandon vo they're from the sheriff's department and then we have nine uh school resource officers or sro's and we Curr Curr L have six Sheriff deputies and then three elro police officers and then on the right hand side uh is

060an example of how each region is supported by our Safety and Security teams and this would be an example of the Franklin region uh you can see that um each region has a school resource officer officer Jack Deputy Jackson in this case and then Shannon Holmes is the Safety and Security manager that supports that region um security specialist barnby uh oversees that region and then each of our sites has campus uh supervisors and Lead campus supervisors that support uh students and staff on campus Miss Lisa's up not as tall as Mr Switzer there good morning I think this is a perfect opportunity for communications to kind of wrap up the presentation today as we work closely with everyone that you heard from but especially Safety and Security so today I'm going to focus on two

061little two areas one preventive and one uh responsive but first starting with preventive we broke it down into two two kind of broad topics schools and then districtwide and how our department supports both so a few examples of the proactive and preventative work that our schools do um some examples here we want to make sure that our principes and our teachers are communicating on a regular basis so many of our schools use newsletters weekly or monthly as well as communicating out through Synergy email we work closely with schools to make sure they have correct signage every school should have uh a front office where we are requiring anyone visiting the campus to sign in and then all of our schools and I'm so proud of this all 68 of our schools use talking points talking

062points is a two-way communication tool that allows families to communicate back with teachers and principles and allows principes teachers front office staff to communicate with families it's a text or an app and it translates into over 150 languages which is important for our school district um and I'm really proud to say that every single school has used it and they use it on a regular basis and the brilliant part of talking points is parents have to opt out so if you've given us a cell phone when you've you know um enrolled your child in our school you're automatically put into talking points as long as that's kept up to date in synergy so you have to opt out and as of right now I checked this morning 99% of families are still in it's a

063good number so districtwide we have a few preventative tools we use every year we update our student and parent handbook it's a live handbook on our website as new laws change we make sure that it's updated on a regular basis and we work with all of our departments and schools in the spring to make sure that it's current for the following year uh we also get that translated into various languages our websites we work closely with our web Masters at our schools we offer training on a regular basis here's an example of one of our school's homepages Mr schwitzer earlier mentioned the incident reporting that is on every homepage and every single School uh website and then we want to make sure that the news P um section on the website stays relevant so our

064families have access to what is happening in the district and um on the campuses we also work with with our schools and social media we know this is a tool that many families utilize so we want to make sure that we're also doing positive messaging but also making sure that we use it as a communication tool for families who rely on Facebook or Instagram the Communications Department sends out every other week a community update um um basically letting the community know what is happening around the school district and if there's any events that are taking place it's just another tool that we use to make sure that our families our community members are aware of what is happening in our district and then finally as I mentioned when I first came up we really focus

065in on collaborating with all the department schools and especially law enforcement so I wanted to give you some an example of what that looks like in regards to responsive so I want you to think of um what Mr swier earlier mentioned about a lockdown and these are the steps that our Communications Department takes as soon as we hear that this might be happening so first we confirm with egusd Safety and Security uh School director uh that the school is officially going on lockdown then I automatically check in with law enforcement uh and then stay connected throughout the event uh we determine what caused the lockdown by staying in contact with law enforcement and then they tell us what to report out with um in collaboration with our Safety and Security Department we've decided to use

066talking points as Mr Switzer mentioned earlier as the initial form of communication it's quick it gives um it allows every family um who speaks a different language or reads in a different language to get access to know what is going on so we use that we do that right away then we um also go to the school's website and we put what's called a popup alert we want to make sure families are aware there's different locations that they can find information um about what is happening at their School site so a popup will will be a little message right when you go to the school website that will say such and such school is currently on a lockdown you know basically the same exact message that we send out in talking points then we also

067put this on social media we know again families use various platforms to learn about what is happening in our district and in our schools so we put not only on the website but on their on the school's social media accounts as well once we know what is happening and what has transpired we will send out follow-up messages to St principles who can send out to their staff what is going on this will be enhanced with catapult EMS which is what Mr swizer also talked about following that once the event has um has been lifted we work closely with law enforcement on the language we can use because often times it still is a live current investigation uh before we prepare a letter we check in with Safety and Security we check in with uh the

068two assistant superintendents we check in with law enforcement then we write our letter put in what we can and we send it out to families via email um we'll send out a talking point saying that the lockdown has been lifted and then the letter comes out with a little more details as many details as we are allowed to provide as law enforcement allows us to and then if needed we want to make sure our feeder schools our elementary schools if this is happening in a high school or middle school are our feeder schools are aware of what's happening so we let the principles know that as well all right I think I'm turning it over to Mr Rudy Thank you Lisa and all um at the beginning of the presentation I mentioned that we'd be

069seeing a another triangle and most people I believe are probably familiar with maso's hierarchy and we put this up here not because we're doing a direct parallel to mtss although there is um but the bottom line is this and this is how the presentation was actually developed um if we think about kids um when superintendent Hoffman asked the team to develop a comprehensive report um initially everybody kind of went off into their own corners and started thinking about their worlds and there's a there's a lot as you've seen and so the trick is always how much how much do you provide we could on any one of these literally any one of these slides or any one of the topics could be broken down and we could spend literally an entire day but what we

070hope is that we provided um a story that was logically sequenced and not just a random group of of items and topics that we talked about because the thinking was put ourselves in the shoes of a child and start from home and so when you think about it that's how we did this which is our kids are beginning to come to school and in order for them to feel safe it starts what does it look like what is the school facility whether it's kids or our sta any staff member um we need safe welcoming physical spaces that kids are coming to and for those that are on buses we want to make sure that they're safe and feel welcomed and when you start to walk to your teachers's classroom are teachers welcoming you and are

071they making you feel welcome and on the way are you feeling like this is a place that I want to be are you feeling like this is a place I know I'm going to be safe and I'm going to be respected and I know I have an opportunity to learn and be successful and when the day ends and I'm going to other activities whether those are Athletics that I know that there's safety measures in place and I feel excited about going to those activities and there are people who are supporting me and ultimately when I get home I have an opportunity to tell my my parents are my caregivers about the success that I had in school and how good I felt going and being there and coming home and that was the attempt that

072we made in the design of of the presentation and so just to go back and hopefully what we've done is uh shared that this belief the physical and emotional safety of our students and staff is a necessity if we were to realize our learning Vision just a second about that term learning Vision that just wasn't pulled out of thin a either if we think about both the emotional and physical safety of our kids and we ground what we do down to the two basic things the two most basic things we teach with the intent for kids to learn that's what we do and that will not happen unless kids feel physically and emotionally safe and our supporting beliefs just want to finish up with these again that we continue we Implement and continuously evaluate with

073the intent to improve a preventative and responsive safety system that is comprehensively designed and implemented and evaluated all services are comprehensive in the comprehensive system are integrated and often as you've heard I don't think there's anything that we do that relates to safety that is done by an individual or a single Department doesn't happen and then the strong collaboration and communication that takes place and with that the team welcomes your questions and comments and we're ready to respond excellent thank you very much and thank you everybody for that presentation um Mr Yang do we have any blue cards on this item good morning everyone board president there's no blue card on this item thank you very much all right then let's move on to board member questions um we'll start on on this end with

074Miss Davis any questions thank you for the presentation it was really informative um I do have a couple questions on the facility side on radios do we provide enough radios to our schools for emergency situations I I know custodians are issued one offices are issued one but when you're in a lockdown the ability to communicate with others is really difficult and I'm wondering if there's any plans or um opportunities other than the schools having to purchase the radios themselves I can speak to that I know uh 2223 we inventoried every School site and they uh let us know how many they needed and we bought I think the number I'd have to double check was around 300 radios that we distributed out the sites and we did that centrally okay um just one piece off

075of that is the with the implementation of catapult I mean one of the pieces we're going to be able to do is beyond radios is we're going to be able to contact UM through a computer through cell phones and be able to provide updates um even even quicker than we'd be able to do and more comprehensively than we'd be able to do through the radios okay um another question uh for the HR piece does ab2 253 uh4 slow down the hiring process it's already a a cumbersome process as it is I thank you for that question um yes we're going to anticipate some slowdowns um particularly as this is new so um we're already working with our regional Partners to make sure we have good information about the contacts contacts lists or emails of the

076agencies that we need to reach out to to exch information um but as as different agencies implement this in different ways uh there could be some slowdowns but we will be actively monitoring this um because our priority is getting folks in their positions to get ready to serve our students and our families so we are keeping an eye on this very closely okay than for that question we are also pushing um at the state level for I mean much of this information is um housed at CDC so so they have um CTC sorry um so that information's there so there is some push with the legislators to be able to do this but have a central Clearing House where we would the districts would contact one spot and be able to get the feedback U

077where people have worked in the past versus having to reach out to multiple places so there's there's some implementation pieces that I don't think were intended when they did the legislation I it's hard to believe but so we're kind of working through some Logistics how we can make that better okay thank you um on the 12 trainings that everybody mandated trainings new employees do they do that during an onboarding process or are they given the same amount of time during the year as regular employees yeah so the the mandated training happens in three phases over the course of the year um so depending on the department that they work in or the School site that they work in um they work with their their supervisor to get the time uh during their day um to

078to take those courses during those different phases okay um this Chad um the deescalation training will this be continued with classified staff um you mentioned that it was done with certificated staff only but there's many opportunities that that could be used with in offices and out on campuses with classified also yeah we can definitely expand that I know the first step was uh with certificated staff and then our campus supervisors leads and then the campus supervisors they to get trained on it as well they're usually kind of our you know first responder if you will to an incident on campus so we can definitely expand it to be classified as well that that would be great because the office staff is usually the first line with adults I know that's de-escalating students but we have

079to deescalate adults on a regular basis in our school offices and any training would be great um also are we doing any kind of parent training I know when we have go into these lockdowns the first reaction with parents is to rush to the campuses or start calling um is there any kind of education that we can do to parents so that they understand our protocols and why we're not answering telephones and why we don't open the doors when they knock on them yeah definitely I was at uh schools yesterday when we had an incident Chad is your mic on H yes I need louder is that better there we go um yeah so I was out of school yesterday and experienced that and jumped right into to assist staff in doing so um yeah

080I think it's overcommunication um with parents obviously um you know when there's a lockdown depending on the situation we don't want parents coming onto campus uh to pick up their students and adding to you know people in the parking lot and and additional people to deal with so I think it's a matter of communication with them through the um uh School site Council or your safety teams your safety committees at your schools There's an opportunity through that comprehensive SA School plan process to educate parents because we do have parents who sit on that um they can in turn then have that discussion um I have for example always had them share then with PTA PTO um at the meetings just how to respond and then we can also do um training with parents as well

081and we've had our law enforcement Partners help assist with that yeah I think that would be great because if you looked at social media yesterday it was blowing up with yeah unable to get information well we were putting out information Miss Davis if I can over here oh there you I wanted to add to that you have the perfect timing uh two weeks ago uh when I met with superintendent Hoffman I shared with him the exact um kind of same question about what are we doing to notify and allow let parents understand what our safety procedures are and so um we started to map out and you'll see this happening in the fall a safety campaign that will touch all different aspects of how we keep our schools safe this will go out in a

082comprehensive way VIA our websites back to school night social media um through emails through our uh ways that we communicate and it'll be a series of different topics all that have to do with how we keep our kids safe so that parents can better understand that would be great um the five star program using cell phones does that not cause a conflict with the students with um the no cell phone policies and law we haven't had um that I'm aware of the concerns at the high school because students can use their cell phones at the high school um segment you know during non-instructional time and then generally they ask the teacher for a pass and then they would get their phone out to to implement the the system with fivestar um middle schools are different

083we ask no cell phone use you know gate togate um so that's where the teacher would come in if a student needs used the restroom go up and talk with the teacher the teacher can log into the system they just have it open on their um on their laptop and can issue a pass to the student into the system that way and then the student would walk around if they were stopped by you know a campus supervisor an adult on campus asking about it they can open that app and show that the student has a pass for it okay yeah yeah with them they can find one inch you know they're going to take that mile um and campus supervisors do we have plans to keep them at our elementary sites and I know those

084were funded through a different Source but are we planning to try to keep them there I know that that's uh through our ongoing budget development um through our Esser funding and and Recovery grants um and those will be presented to the board okay in the future okay thank you thank you Miss Alani don't have very many com um comments I have sat here for a long time and and I really appreciate the words we continue to evaluate and improve and I I can tell you when I sat here 10 years ago that was not the presentation that was given and there was nothing near it so I really appreciate the work we're doing and the way we're trying to talk to students um Mr schwitzer spoke to our own personal experiences um my children experienced

085a active shooter um possible active shooter at a time when they were in high school and so living through that process as a parent um I just I hear even improvements to that but I will say at that point I did feel fine um I did drive to the school um I didn't enter the school because there were people with armed machine guns surrounding the school um but I did feel safe with my children in there I mean as safe as you can in that moment and I knew the people I had the privilege of knowing the people that were taking care of them and responding and I hope that our parents know like I did that day that those those adults would have done anything for our kids um I also want to um

086point out when we do the safety program in the fall if we can talk about um locking up guns at home we've had a group come to us and talk about that and um we are partners with our families and and children don't it things come from home and we're dealing with them and we need to deal with them together and people need to be safe and safe to and responsible to our whole Community as individuals so um if we can make sure and include that in that and I think one of the things that we talk about through being safe with each other and giving our children a safe place is respecting our children and respecting what they need and I think that's um an important factor when we're talking about the stress of

087them being able to take care of themselves at school and have the support they need at school and one of the best things my kids ever said to me was they felt like their teachers respected them at their school and that gave them such pride and and had them respect their teachers and so that model is very impressive iive so thank you thank you Mr G yeah good morning um thank you for all the presenters uh there's a lot of great information there um egus is a big school district we have approximately 64,000 students and uh 6,500 staff and uh the topic in the area of academic uh social and behavior of uh safety is very important because that's the core of um either our kids our students going to learn or not going to

088learn appropriately so it's a very very um critical uh topics uh that we have to do uh a great job on and yeah I myself been here um 5 years going um and um yeah I I do agree that we have improved uh in a lot of areas um like the restored practices area um that that part I think we have put a lot of resource in there and we have made a lot of improvement um and and on the other area as well um I think Communications has been um great as far as sending out to uh the public uh we are very uh effective on that uh there's from time to time there could be Improvement um but that's very rare uh in my uh fifth fifth year here uh I want to

089to dive in on very uh detailed stuff because I think that in the general sense I think we have done a tremendous job uh but uh as a as a board member and also a parents here um I myself have experienced um a a few experiences and uh sometimes it's uh pretty frying as well um as far as um possible shooting um on campuses and um you know one time I got a call from my son saying hey that I'm under the you know the the desk um there's possibly you know gun on campus and so forth and I mean that kind of phone call it's uh it's very scary so um I share a little bit of that experience as well um so let's uh go right at it um so for me it's

090really about uh uh prevention and then that deals with uh reactive and proactive as well right so um for let's just say materials that we um provide to our students and also to our staff um you know I just wanted to know what are the absolute red flag that we uh don't give out or not allow for them to have access to um let's start with that not sure I understand the question is is there any sort of training that we um emphasize the important of not sharing with the staff and uh students what what sort of training do we provide so that they have some sort of idea hey the these materials are red flag and uh we not going to present these uh material to the staff or to the students most importantly

091yeah we try to um use I talked a little bit about using a the same presentation that we use with our administrators and then having them in turn do that with our staff um there's a few things that I'm thinking of and let me know if this is uh kind of along the lines um all of our information on the discipline guidelines is published and it's part of our parent handbook um that parents have access to that kind of lists some of the things that they can and can't do um and I'm thinking bringing things to campus whether it's a control controlled substance weapon something along those lines if that's where you're leading um otherwise we also through the safety plans um have the series of drills that we do and those would be more

092responsive when a situation happens how do we act uh ask our staff and students to be prepared for it and then be able to respond to those situations um I'm not sure if that answers what you're I think what I'm hearing you say is what can they bring to school and what can't they bring to school um and and some of those things are listed in the discipline guidelines um but I'm not sure if I'm answering your question what you're looking for yeah I mean this the things that list on the discipline guidelines I mean that's that's good as well I I just um I'm just um I'm just concerned that you know we in particular this part where we see practices rather coming from usually coming from the teacher or staff and that um

093that resonate uh discrimination or racism and so forth right and it it seems like it happened every single year it possibly I mean in a different form or even material and I just want to know um you know specifically to to like the nword right so so I just want to know I mean there has to be some sort of Common Sense rather it's you know um I mean I just wanted to know so that we being transparent to the public that you know this is what we doing have done or doing and going to do so that there's no question rather we are uh training our staff and students about not doing this or using this kind of material do you have do we have anything concrete we can there has been some very

094specific um training that we've done through um our curricul professional learning Department about um using uh using of um inappropriate in some cases racist language that that could be included in um some of the instructional materials especially in novels at some of the the higher grade levels so we have given very specific um uh Direction on on how to do that um so that that's that's one example of how we've gone about addressing that yeah and also um all of our sites are currently going through restorative practices training um in collaboration with CPL uh last year recently um giving staff access to how to teach sensitive content so there's some guidance in place on that that staff can refer to as well looking at the materials and instruction materials that they're using also okay yeah

095because that that's a huge concern um for me and I'm sure for uh other folks too um you know sitting here um taking public comment in regard to that area of uh the nword being um I wouldn't say practice but you know uh use more frequent than we wanted to hear and I know that we can't control everything but I just want us to uh reemphasize our training uh intensively so that we could if we need to bring an additional Professionals in to give us a more in-depth training I think is necessary because it seems like it happens all the time and like I said we can't control everyone 100% of of the time but we can control ourself as far as our training our intense training so uh with that said I'm going to

096the next item um so fighting right so fighting um I know that we we train our staff of how to intervene and uh help out any way they can as far as verbal sometime you know physical breaking and off the fights and so forth uh specifically that I just want to know have we trained our staff uh in kind of mid-ming a actual fight so that they have that experience versus just uh reading through stuff or hearing folks talk about it yeah like a simulation or a role play yeah so our campus supervisors go through annual training that we've begun um to do just that to look at incidents and see how to deescalate them um they're actually one of our groups that are they will engage with students um other staff we encourage to

097use deescalation or at least call for help and deter others from coming into it so that is training that's provided uh to specific groups um like campus supervisors so our Stu our teachers are not being trained in that uh platform not in that situation where we would have live role playing going on no we give them more guidance on the staff involvement in student altercations how to intervene when when activities do happen like that so are they um are they responsible to break a fight every situation is are you talking about teachers yeah so every instance um if if they feel that it's safe to and depending on a variety of factors um you know if you're talking about two two sixth grade students who are engaged in a fight that might be easier to

098to to break up than two High School seniors who are both on the football team um you know so you have to take into account as an individual you know height weight how close is the next person situations like that to determine if you're going to intervene or not yeah up to complet to get you on that uh chat uh my recommendation is that if we kind of give them an open-ended uh sort of option we we got to provide some sort of training so let's just say we don't provide provide them training and breaking a physical fight then we should specifically ask them not to get into breaking the fights because I mean we we are kind of recommending them to do things that they are not trying to do it's it's kind of

099uh it's kind of uh it it's it's not pushing them to fail but we are setting up them to fail right because if I never broke a fight before I don't know what my reaction will be you know and and so so um that leads to so many um you know some disciplines I should say that in the uh actuality of a emotion physical fights you know um you teacher gets in there and they get um all sort of emotion that kicks in that they probably haven't experienced before and they say something or done something in their best um knowhow but then it kind of breaks the the the policies and they get into troubles and and there's like so many bad things that could happen so for me I think that we have to

100be very clear about that um so as a board member um I personally would like to either have our staff train so that they are prepared to break out a fight um physically but of of course you know we're going to leave it open as well say hey you don't have to if you don't feel like it's safe but if we are in because what I heard from you is we leave it open up to them which means we do sort of encourage them to do so as well if their judgment says it's okay right you know what I mean yes definitely in one component of the um Safety Committee and ongoing safety training with our staff um we encourage our administrators to do uh a tabletop type of discussion where you kind of present

101a scenario we definitely do this with our vice principles and principles um kind of on that collaboration so you know have a conversation about your table here's a situation it could be in your example you know two students are fighting everybody needs to think about how am I going to respond to that based upon that situation Jennifer and I are going to respond to a fight the same fight very differently just based on height and weight and our own backgrounds Etc so that's something that as you start to mentally prepare as a staff member regardless of what role you're in how am I going to respond in this situation whether it's a fight or an active shooter or some other threat on campus what do I do to be prepared so that when that happens

102um I'm ready to intervene yeah last comment on that is just that I know what you just said there makes so much sense as far as you know you and Jennifer um maybe intervening to a physical fight I get it uh but the only thing I ask is that we train them and um we prepare them right so if we don't train them we don't prepare them we set them up for failures and possibly um a lot of consequences come to their behalf and I have seen it you know in close sessions that uh you know teacher done things they should have should enough but we don't train them so it it's like again we set them for failure so that's my recommendation um in this topic Jennifer did you want to say something yeah

103I just wanted to add on that as a district we provide what's called CPI training it's Crisis Prevention training so that is an intensive training that is can last for up to two days eight hours depending on how it's set up and we have staff across the entire District who are trained in that and that does look at how you can intervene how you would do safe holds students to separate an in an altercation and that isn't for every staff member but all Sites have staff members who have been trained in that um one of the outcomes of the CPI training which was the training that Mr swier referred to was a collaboration with our elk grve the Educators Association was a condensed version of that that's the hour training that's currently going out to

104all certificated staff right now and what it really emphas emphasizes is it's called Q-tip but taking it personally so it's really the mindset of the adult who's in this situation so that they're able to deescalate and to make those sound decisions about if you're able to intervene physically uh verbally or if you have to call for help so there is different layers within the system that provide different resources depending on the roles that people play Within the district thank you um another um item I like to discuss about is shooting so I know we talk about shootings in the past as far as um having um protective device inside the campus or perhaps even inside the classroom um are we allowed to discuss about that [Music] publicly um we do give our Administration uh guidance

105based upon Department of Homeland Security I purposefully didn't share all of that Guidance with the staff we obviously uh you know on live and and recorded so I didn't go into great detail about that but um I I can try to answer questions uh leaving it Global or um you know without divulging too much information that we don't want you know publicly shared yeah um you know basic basic concept just to make sure um you know run hide fight so so the the basic concept that comes out a Homeland Security um in the Federal Bureau Investigation the the idea that um we want to make sure we're protected you know from the outside but if you come into a situation where um a an active person's coming into a classroom um and is going to

106be in danger to students um there may be a situation where the folks that are in that room need to react in some way I mean so without going into detail about that that is training that we do um across our sites and it's it's a less than comfortable um conversation but but it's a reality um and we have great coordination with our law enforcement Partners uh we do do um pretty regular almost on an annual basis act active shooter trainings where we take over the entire campus during a spring break or during the summer and we have multiple agencies that go through uh the full process of what what that uh what that looks like um so a lot of work around it um with the idea that some things you can't do until

107they happen so making sure people have the information they need to make the best decision they can in a terrible situation and along those lines we do um along with those active shooter trainings we do recruit students and staff who are wanting to participate in that um to come and be volunteers and you know roleplay on campuses when there are incidents along those lines and then it also kind of goes back to the tabletop discussion so when we present a scenario that is an active shooter how are you going to respond along the lines of of the Run hiide fight you know am I able to leave campus can I if you know you know if I'm out on the the playground do I have an opportunity to to leave do I go to the

108nearest building and and secure ourselves Etc and if somebody comes into my classroom or in my office how am I going to respond to that are there objects that are naturally in here that I might be able to use to make sure that we're safe so those training are are they presentations are they in person training as far as uh try to assimilate this situation as real as possible yeah those active shooter trainings I think the last one was at Franklin and Toby uh most recently I see Miss ballerini nodding her head where we took over the both schools uh we alert the community we have law enforcement First Responders there and they go through um actual scenarios okay simulating everything from start to finish so I don't know if this is a question you

109can answer or not but do we have weapon on site to protect our S as far as staff and student we do not okay are armed our SRO are right resource officers my understanding is not every campus has a SRO right well they are assigned regionally where they would secure um uh each SRO is assigned to a region where they support students that's my understanding is there a uh approximate respond time to be on site if there is a shooting yeah it just depends on location and in that situation we are supported um also with elgrove PD and depending on which part of your City fulam PD Sacramento PD sack County Sheriff's Department um so all of those agencies would engage if there was a situation where we had an ACC the advantage the advantage

110that we have is that we have the nine SRO that are actually and and the sergeant and the lieutenant that are actually working for elro unified um exclusively another school district that does doesn't have that relationship is waiting for um response from folks that are on patrol in the area and while we'll still get the response from Patrol in the area like any other we also have our internal folks that are working exclusively for elro unified so um I don't know I don't have a timing on the response time but our response time um would have to be faster than um just waiting for a regular Patrol um response so I do like what I just heard but I would like to recommend to uh see if you can guys could ask our sr's along

111with the PD to see if they could come out with a approximate respond time um so that we have a good idea of that I think it's information that is critical for us to have so that they on the other end that there are our protectors they have a good idea hey this is the minimum that we could actually get there and so forth so I think that that time that respond time is very important so I would like to recommend I mean I like you guys to get that from them so that we all have um that information so so last thing here um I'm taking a longer I'm sorry but this is very important um you know I have kids in District and I mean every kid's is important to me and to

112all of us and this sort of stuff that you know um no one wants to happen but when it happens you know people die usually so that's the worst thing that could happen so um bear with me the last part um so if um you know specifically about Valley High right so so Valley High as school has gone through quite a bit of a challenges um in particular this school year um in regard to the um the football uh season has been cancelled um it um generate a lot of frustration a lot of disappointment and uh for me it kind of burst out to you know um possibly even fights and uh you know other stuff and I seen it um you know a few fights actually and broke out um in a rally that

113I attend and uh it was it was sad to see it really was you know um I um I I just want to be very transparent I wanted to say something but I was not granted to say something in that uh rally because I just wanted to share how hurtful I was and how much I care uh for the students and the staff and the parents um especially the football players and the cheerleaders so that they they know that I care you know um personally right as a board member um that specifically overseeing that school um region but I wasn't given the opportunity which I was disappointed and then you know and then as the rally went on it it got into you know argument you know uh people uh got into fights you know

114seems like it was got they got into like two three fights you know and it was just very sad and for me going forward I just want all of us to take situation like that or or the the level of um I say disappointment and or seriousness in any school district oh I'm sorry any school um I think that we as Leaders we have to come together and participate in Rally or whatever that may be so that we could be be in person communicating with the students and the staff and I think that those kind of level of problems it it demands that you know but but we didn't do that right and and I tried but you know I was not in control of you know who can talk who could not talk you

115know but I me and Chris and you know Chad and uh you know all of you whoever that is appropriate to show up I think going forward we have to put that as a part of a uh restored practices to that level of uh problems so I just want to end there and I you know with all of that said I I want to thank you all of you from the bottom of my heart because you know um again you know my kids are in the school along with you know 64,000 students and uh there's a lot of work that we have done great and there's there's uh you know small areas that we could definitely deep dive and and work on it to improve on it and you know I hope I have done

116a little bit of providing um solution to my recommendation because this is not easy I get it so thank you very much to all of you thank you Miss ballerini okay I'm going to start at the beginning of the presentation so so Kristen I think this is for you um I've been going out visiting the different schools and I I love the replacement material we're doing on on the playgrounds but I'm wondering what is the do you have a schedule of when we're going out and all of that so we can see where we are with the completion of that Pro those projects yes we do we um between risk management maintenance and operations they keep an annual schedule to make sure that those boxes are m maintained and sometimes they're overfilled and we need

117to um like feel those back but um that's all part of the playground inspections as well so where was I uh Hine I was at Hine the other day and the kindergarten playground had the new uh fall I don't know what you call it plastic carpet stuff um and they also at the same time had the equipment replaced is that what's happening the equipment and the fall material yeah depending on um again kind of the grade level bands making sure that we have age appropriate play structures at our schools as we're expanding transitional kindergarten and potentially preschool at our sites we want to make sure we have smaller structures right and um and then we also do the playground inspections that tell us okay this needs updated and so we have a schedule uh that

118we work on between facilities M and uh risk management to do playground uh replacement when ready and then again the annual fall material okay and when you take the wood chippy stuff out of there is it possible it is it treated with something that would be bad for the plants or can we like I'm always trying to recycle can we move it from there like maybe into bedding areas if there's possible that is a question I'll have to follow up on I'm not I'm not sure I don't know and it just came to me so I wasn't planning that question okay let's see um I think this is still you cuz I have Todd's name written anyway I'm going to ask security cameras um I I've actually talked to the superintendent about this but I

119just wanted to put it out there so that the other board members know um when I was at another School site uh we were talking about um the admin having access to the school cameras in real time uh I know right now it's quite a process to get access to film that was that was taken so where are we with that process and is that Todd or you actually I think it's Todd or Chad oh okay who's taking it turned off with the my friends in the back oh wait no no it was there we go they both did thank you thank you um so yeah that's something that we're working on there was a project uh initiated under Steve mate when he was uh CTO here there was a hope and desire that we

120would be able to deliver that functionality to our school site administrators through a tool that would allow us to um they would access it through basically a web page right and it turns out that that that particular um functionality isn't as fully baked as we'd like it to be so instead what we're going to need to do is install a client software on our principles and BP's computers in order for them to access and that's something I'm working with Chad to do right now and we should be able to get that implemented pretty quickly okay and are would it also go on the SRO the a computer that they use when they're there or is that because they're not ours yeah anyone who needs access and has appropriate rights and it's deemed appropriate for them

121to view um video content we could make that available okay and wait I know it's back here okay and okay so five star for students um I know that they use that for checking in and out so I don't know if that's you or you um I I talked to somebody out there that said that they were thinking that it would be useful to be able to have like a Chromebook say by the door so that the kids can go in and out because you mentioned that they have the teachers have to do it on their own computer um but they were told that they couldn't use Chromebooks for that reason and because they were supposed to be for students do we know anything differently yeah so it's predominantly at the middle schools where students

122don't have access to their cell phones right um it becomes a logistical piece to have an extra Chromebook in every classroom at the door where students can check out so um a couple of different things students can use their own and go in on their own Chromebook to Five Star it's a web- based uh application to create the pass or get a pass from the teacher and have them do it okay it's just it's kind of replacing just the handwritten pass that a teacher would normally write right so you would walk up and get a handwritten pass or use a device that's in the classroom that that shows you're on a pass now we're just using it electronically okay so there's a little inconvenience at the middle school level definitely yeah and so that brings

123up the whole cell phone policy thing I know that there's different Pol we haven't come up with the policy ourselves yet that I that I know of I haven't seen one and I know we we have a deadline coming as to as to one of those um what are we doing and are we doing the same thing at all of the middle schools and all of the high schools as far as cell phones is concerned or is it different there are administrative rigs um I'm not sure if you're talking about a board member uh cell phone use but we do have guidance in place through our um administrative Rags board policy that outlines that that um essentially at high school it's um they can use it during the day um during non-instructional time so before

124school after school passing period lunch or with teacher permission during instructional time so teachers might say get out your cell phones if you need a calculator or to look up research or you know something along those lines um at the middle school level um not at all only with permission from an adult so I've been at middle schools students will walk up to a campus supervisor or administrator on campus at lunch and say I need to call my mom I need something so I've seen that happen um um or during instructional time with teacher permission along the same lines and then Elementary School similarly not at all gate to gate or whatever they call it okay and um so we are not locking up and taking responsibility for student cell phones at this point in

125time correct no okay and is that to I know there's a state law that doesn't come into play till later on is that going to what we're doing now going to be okay with this what the state law is as far as cell phones um I'm not aware of anything new coming but that's the most recent update and we're we completed that last year uh in partnership with our legal Partners uh resource officers and our and our law enforcement teams as well I'm not I'm not aware of anything new coming okay we we believe our current policy meets the the new law perfect that's what I need to know okay all right um the real time oh this might be you again Todd I don't know I'm GNA guess um as most of you know

126I did work here in the district office for a number of years and we actually had a lockdown one day when I was here and um there's no way to notify all of the staff in this building when there's lockdown cuz I didn't know it had happened and I was walking in the hallway going to get something else from a different department is there any plan to do anything as far as some kind of district office um notification I'll I'll start um Chad had mentioned and so did superintendent Hoffman catapult as a messaging system and so that's not just for schools it's also for our support buildings as well and you can use a cell phone you can use your uh District issued laptop and get notifications whether it's a a shelter in place or

127an actual lockdown so okay um we see us being in trig or at Gerber or at Ground any of them being able to use the same platform that we'll use for our school sites okay and say a ground crew is out at his site that's being locked down are they notified of that so they know to shelter in place or whatever they would have access um so we're working through all of the details tells we have pilot sites for catapult but the itinerate staff be it food and nutrition services grounds uh technology Services um they would be able to use kind of like a cell phone app that would notify them of any school in the district that um would be in shelter in place or lock down okay so any school then they can

128decide okay I'm at this one now maybe I shouldn't go to that one because of that okay all right that makes sense um okay okay all right I think this is Corey I have a question about AB 2534 um so when they have when the prospective employee has to notify you of all of their positions that they've held before are those only educational employment or does it go back to like when they worked at McDonald's when they were 17 or something like that with regards to AB 2534 and certificated employment it has to do with all of the local schools school districts County Office of Education special schools that they worked at okay that makes sense I was thinking my goodness you know we all started somewhere right all right let's see um oh on

129five star again are there reports that the staff at the school can pull to see like if so and so uses has to go to the restroom every day at a certain time or how many kids from each class go is there anything like that that that you can pull yes now that data is available um there's a variety of components you know how many students are attending events uh we use it for graduation students walk up show their phone they scan them real quick it's it's it's super easy in some instances but otherwise we can pull data um uh you know and look at how many students are using the restroom in that example first period second period and so forth um and then I also spoke a little bit but we can set

130some guidelines to it um you know if we don't want more than 50 students for example out of a classroom at a time using the restroom so um students would just wait a few minutes until somebody returned and then they could log in and use the system that way okay perfect ah Lisa um is it possible cuz I've been searching all the different schools I'm going to go visit looking at what trying to figure out what calendar they're on what all of that I I noticed we we don't have on the school's web page what calendar they use such as year round modified traditional traditional that would be really helpful for parents and people looking because with you know 68 schools it could be quite well actually the middle and high that's pretty easy but

131at all the elementary schools it makes it really difficult ult to know okay what what schedule's that on and all of that if we could get that on to their main web page that would be awesome yes that's an easy fix okay absolutely especially at our elementary schools that that's perfect and I think that's it thank you so much right thank you Miss Moore uh thank you for the presentation today I uh especially learned a lot about the cyber security and also our communication um protocol so that was very helpful um so I do have some questions today um and I'll just go in order page order um to make it easiest so um let's see um starting on page 12 um I'm just going to go back there really quick um so we talked

132it talks about having um an open welcoming office but not permitting permitting unobstructed access to the entire building so I know that you know we have um the fence the um fence along the um exterior um of most of our schools um and then the office is you know the entrance point but um do we have well I've asked the superintendent this before but do that we have a way to lock the doors the office doors especially if there was an emergency we don't we don't have an automatic button that locks all doors but the all doors are lockable from the inside so someone wouldn't have to go to the outside um to open the door to lock the door which is something we fixed several years ago okay I I mean my concern is

133that um you know it's easy to say I'll guest have to check in at the office but obviously if someone has a weapon they're not going to check in they're just going to walk on through um and that's a big concern that I have and I know that's a concern of parents and staff members because obviously we want our students and staff to be safe and so along along those lines can you tell me about the door that we have here at the that's newly installed here at the district office um the security door system here what um spefic specifically would you like to know yeah can you just tell us about it like how does it work why was it installed and things like that uh so it was part of a design um

134when with the boardroom remodel uh it it does close and have a secure badge and so I um wasn't part of that design process but uh these are storefronts that are uh were able to kind of like model here and then potentially Implement similar to how we did the Landscaping at trig and now that's starting to filter out at some of the sites yeah I mean I just I think if we if we have a system at our district office for adults it's a system I think we should definitely explore for our school sites because our students and our staff at our school sites deserve just as much safety if not more than our District staff because it's our job to take care of our kids and make sure they're safe every day and so

135that's something I would like us to explore um because like I said a gunman isn't going to care that they're not going to check in they're just going to walk on through and if we don't have any kind of system to protect our kids um you know to lock the doors then they're just they're not prot they're not protected bottom line so that's a huge concern for me um and then um also I believe on this page it we discussed the PA systems um um two of the four secondary schools I visited recently that was a specific concern that the principal shared with me that their the outdoor PA systems were not working properly for the Bell systems but also they said that when there was a lockdown situation that they were not working and

136they that was something they were really concerned about and then specifically at PG the principal also mentioned it was not there was not any kind of PA system out at the egg um the area and I did mention that to the superintendent and staff and they you know you guys said you would take care of it and so I appreciate that but I just think that's something we that is really important it was important to the principles um we need to have a system that people can hear if there you know if there's a lockdown if there's a fire drill like that's really important that those systems are working so I really hope we address that um and and then another concern I believe on the same page is um the Dr off and pick

137up I know that's a big concern to many parents especially at um some of the school the you know middle high schools and some of our elementary schools that are at high capacity and so I just want to ensure that we're always addressing what we can do better um and I you know I know parents have had issues where they can't feel like they can't access their children because of the the traffic and they feel like it's not a safe situation um I I mean I do know that there're at cam specifically that's one of the schools that's a concern I do know that we have a different I believe the fire access is in the back of the school so I know that because a lot of parents have been concerned that we're blocking

138potential emergency access and I don't believe that's the case but I do believe that there's valid concerns with the you know those issues um the the high traffic that blocks access to the school um and then I believe the presentation said that um most schools have perimeter fencing do you know how many of our schools don't and if we're working to remedy that we so if they I don't know the exact number on how many don't but if they don't that is something that we would do right away with any modernization that uh we would Implement that perimeter fencing okay yeah I think that would be great um on number n uh page 19 I just had a quick question um are I mean I know part of safety on Transportation uh specific to kids

139with special needs is ensuring that we have the proper pair Educators and AIDS so um I just want to make sure that we're you know always working toward that so that our kids can be safe um and then on page 21 I believe with regarding digital uh literacy and cyber security um I do have I have had Parents tell me that specific to the Chromebooks I mean I appreciate you telling me that we have the um the safety protocols you know for um you know of seene material and things like that but I have had Parents tell me that they their kids have been had been able to access sites that they they felt were age inappropriate and I mean I'm I'm sure that the system isn't foolproof or whatever but is there any way

140we can tighten that that a little bit because I know that parents have a concern parents I've talked to have a concern that you know our Chromebooks are great and everything um it's an amazing tool that we are able to provide to all of our kids but with that comes um basically constant access to a you know a device that the parents previously you know maybe didn't previously I feel like that you know there was a lot more limits with devices but now with the kids always having a Chromebook I know that's a concern for parents yeah so the content filtering solution is is a service that we subscribe to so it's constantly being monitored as you can imagine new web pages are created every single day and so it's a constant um you know

141back and forth battle to continue to categorize sites that need to be filtered um for inappropriate um content there's a lot of categorization um that's available to us to allow us to fine-tune the um content that's available to students um we do um find that at sometimes sites are under blocked or over blocked and we have a method for allowing or disallowing additional sites um on top of the categorization that's available um on top of that um you know I would you know encourage um parents to consider you know digital citizenship and use of the device at home when they're outside of um egsd um really kind of just thinking about you know appropriate screen time and what's you know just extending that um digital citizenship education um to the home um so yeah if

142there are anything in particular that um our community is looking for or if there are things that are seen that um need to be filtered that aren't currently we'd be certainly well uh open to uh addressing those issues and filtering those additional sites thank you is there spefic specific way an easy way for parents to reach out if they find that their child access something that they feel is age and appropriate so that they can be partners with this yeah of course um we since the pandemic we um have operated a student support help desk line and that Avail that line is still in still open today and we encourage parents and students to contact us if they helped us with any kind of Technology support that they might need thank you that's very good

143to know um I think that was my last question on that side thank you uh on page or I guess I think Mr Yang already asked this what is the response time um and so I know that that was already we already discussed that so I will skip that question um let's see sorry moving on to page 35 um okay uh so I know sorry my question with this was um and I know Mr Yang also kind of um touched on this but I I am personally a big advocate for having um school resource officer on every secondary campus or at least between two shared campus campuses so they're readily available I mean I know we have one per region but I think this could be a reason that you know uh one of the

144reasons why I would like to see more school resource officers um if we're saying that staff don't have to intervene which I mean I understand because staff don't want to be physically harmed but for example if there was a knife involved in a student altercation um and obviously there's going to be an innocent party or I mean you know every situation is different but assuming there's an innocent victim involved um or and there's some kind of weapon or severe bodily injury happening um I I think that we need to have some way to intervene and I know you said our uh I you did mention that our campus supervisors are trained in that but we someone needs to be able to intervene um to you know protect individuals so I hope that's something that we're

145considering ing um and again I understand teachers you know don't want to be injured but someone needs to be able to intervene in that situation um so that would be if a school resource officer is not on campus then would that that would be the campus supervisor yeah depending on that situation campus supervisors administrators would respond instantly it just depends if you know student was actively brandishing or if there was a a rumor that they had a knife or a weapon during an incident then we would Rely Upon Our SRO to you know meet with the student afterwards search Etc but if there was any situation where there was a weapon would the campus supervisor intervene like I mean yeah that's that's up to each individual um you know if if I'm standing in front

146of a student with a knife uh that's a that's a different reaction than breaking up a fight so it just depends on a wide variety of factors how many people are around if law enforcement are on campus are they minutes away can we keep other students safe and prevent that you know student with a knife from attacking anybody I mean it's it's you know kind of a um a game time response if you will you know how am I going to respond right there and the Heat of the Moment is is different from what I'm preparing for yeah I mean every situation I know will be different but I mean to me that's just an example of why I think it's valuable to have school resource officers on every campus and certainly to have them

147more available on campus um you know I've heard from a few sources that our campus supervisors are told not to be on campus when they're on you know like they're supposed to stay outside is that our is that the direction that we give our school resource officers um are you referencing like inside the campus versus on the perimeter um generally welcoming students um morning and and afternoons um outside on the perimeter but during the day they're interior um some sites do have a campus supervisor you know at the main entrance gate um something along those lines to assist with with parents coming onto campus if they're not going through the office for example if there was an event on campus but otherwise our campus supervisors are more internal throughout the day oh okay I think

148I meant to say school resource officers are our school resource officers oh yeah I'm sorry superpoke I'm sorry no problem uh for the most part they're exterior working with Administration we do have some that are on campus throughout the day I think it's uh very proactive to have campus are on and engaging positively with students yeah I just think that would help maybe deter some of these activities as well um and create positive relationships with the with the youth um okay just one more just a a note um we just met with the um elro city of elgrove and they actually have Community officers also um that are now engaging uh with our schools and they are they're not um in typical um law enforcement um um equipment and so they're they're really designed to

149be engaging with kids and staff and and working on the relationship between uh Community kids um and law enforcement and that that work's been done um so it's really ramped up in the last year and a half and they're going to continue that work so it's another another example of of the uh law enforcement Community interacting positively with with students okay thank you for that information um so and then the next page is Page um so I brought this up last time when we were talking about facilities but one concern that I've heard is that we don't have enough campus supervisors um because you know campus supervisors are tasked to help keep our campus safe but it's also they're also supervising restrooms so are we looking into hiring more campus supervisors so that we can

150adequately meet all of these needs we are uh currently reviewing um our ratios and our staffing for lead campus supervisors and campus supervisors um to determine you know what the effectiveness is of they are um of those Staffing I know that you know like I our our campuses are large we try to be in a lot of areas a lot of parts of continuous Improvement is data reflection um you know if a problem arises and one area we try to support that one area and that would always you know pull from another so it's a it's a constant um trying to be proactive and be everywhere at once but also being responsive to to students needs when when data suggest otherwise yeah as I mentioned at cams specifically I believe cams has 1,400 students or

151I would have to check for sure but I believe that's how many about how many they have and the principal there told me they only he only has two campus supervisors and he had requested a third and you know that seems given all their responsibilities I see I think that seems like a valid request and I mean I I want to visit more campuses so I can get an idea of of their needs but I just think that that's something we really need to consider so that we can keep the restrooms open if that's something that's keeping us from opening all the restrooms is you know that supervision that we we need um and then another thing that was mentioned to me by the Sheldon High School principal is that she was fortunate enough to

152have um campus supervisors of both genders and that was really helpful so that they could go in and sweep the restrooms as the need arised and so I thought that was um you know another important thing I hadn't really thought about um that I don't you know I don't know if we consider that but um obviously that makes sense um and then on page 42 uh um so are we let's see is it are Ed codes because these things take place on school for example if a a student is vaping on school premises are are Ed codes different than what legal repercussions would be say they were doing that in a public other public setting yeah so there are um Ed code and penal code um violations like it's um if I think I can

153kind of guess where you're going it's SRO are going to respond if we have cases um of students damaging property typically they wouldn't respond and engage with students if they're vaping or have tobacco products on campus while that might be a penal code violation that's not something we would enforce on campus we would handle it with the school um restorative practices try to engage and correct the behavior instead of referring to law enforcement on that okay okay I mean my main concern with that and then also the vandalism in the restrooms is it seems like we're you know we're using restorative practices but at some point we have to give proper consequences because I feel like what's happening is that all kids are and end up suffering basically because we every every time I hear

154that the reason that bathrooms are closed it's because of vaping or vandalism and then lack of you know not having enough staff to supervise which I mean makes sense but if we're not punishing kids then what's happening is we're closing bathrooms we're limiting other CH children um you know other students when they can use the restroom and to me that's not fair we need to make sure that we're all students have access to restrooms and so if we're going to use restorative practices instead of suspension and things like that I think it's really important that the we're not punishing all the students by shutting bathrooms by you you know using the app and all those things those things further limit other students and I don't think other students who just need to use a restroom

155should be punished um because of those situations so that's my concern with that and um page 44 I'm talking about the app again I know we've already discussed that um it's good to hear that our cell phone policy is I also had a question about the cell phone policy because I know that is new legislation so um it's good to hear that our policies it sounds like are in place um with that legislation um but is it true that if the kids use their cell phone that their cell phone is tracked while they're checked out to the to go to the restroom um are you referring to while they're using five-star students yeah I'm not aware of any tracking along those lines no it just lets us know that they're out of class and where

156they're going okay that's good to know um so and then my concern with my concern with the app and the restrooms is you know as I mentioned restrooms are closed for some of the things that I've mentioned and maybe other reasons uh and then I've also had students parents and staff tell me that at least at cams that there's a blackout policy so for example the seventh grader when the seventh graders are in lunch the eighth graders can't use the restroom at all and then vice versa so we have restrooms closed some of our restrooms closed throughout the day then we have a blackout during lunchtime then now we have an app that further limits and restricts use so I mean I understand in theory what you're saying that we're saying hey kids can't use

157the rest from the first 10 minutes of class and the last 10 minutes of class and I understand what you're saying and in Theory I think that makes sense but when we're limiting when we already have restricted access to restrooms on campus um and then we have a blackout during one basically one period of their day and then we're also limiting we're cutting out 20 minutes of each class time that they can't use a restroom that's just really concerning to me as I mentioned before you know if we have men stting girls um if they can't access the bathroom during the passing period then these things for further limit them also as a menstrating girl it's very um embarrassing to have to ask to use a restroom in class and then you know they now

158they have to use an nap they have to get their feminine hygiene out of the out of their backpack like these there are situations these girls shouldn't have to be put in because we're not providing proper restroom access and so that's something that's very important to me I have three girls myself and many community members have shared the same thing with me about their girls it's um you know their girls are leaking have leaked through their pants because they haven't been able to access the restroom and so this is this is something that's very important to me um so that is my concern with the app is that it's further restricting access when we're not already providing the open bathrooms that the kids need um and then I believe it said on P I know

159someone kind of already asked this on P from page 46 um it I believe it indicates that there's a campus supervisor every elementary school but is that true or not I couldn't quite tell from the question yeah we do have campus supervisors at all of our elementary schools okay are they there all day yes yeah okay um and then like I mentioned you know if our if our campus supervisors the superintendent has told me that our campus supervisors are our eyes and ears to keep our campuses safe since we don't have school resource officers at every school so again if that's the case we need to make sure we have adequate school um sorry um campus supervisors because they are our eyes and ears if we are not going to have a school resource officer

160at every campus and if they're supervising bath terms we really I really think that's something we need to look at is evaluating that you know that we have enough at each campus um and then I'm wrapping up here but I just you know at the district office we have we have the security doors that I talked about or that I asked about and then we have constant security here which you know is great but that those standards should be the standards we have our kids like why don't we have a campus supervisor in every school office why don't we have a locking mechanism where it's a badge only can get through or the you know office staff um gives them access like as a parent that's and as you know someone now responsible for advocating

161for our children our kids are everything we do is for our kids we're a you know we're a school district for students and so I want to ensure that we're keeping our students safe and our staff at these campuses too they deserve to be safe um and working on the School site Council that's something that the staff mentioned they want they wanted to be feel safer and so if the if we have these standards at the district office for our District staff we need to have these standards at our school campuses and you know regarding school facilities the number the number one and two thing two things that I hear is as far as parents being concerned about their kids are their safety and the restrooms and so you know I appreciate that we're addressing

162these things and I you know I know there's been many improvements but I still think there's improvements that we can make and things that we can consider um to make our kids safe um and then again I you know I've already said pretty much everything I wanted to about restrooms but it's just I think we need to evaluate um if we're going to implement restorative practices that our restorative pra are in our efforts to do that that we're not negatively impacting all students and their access to restroom um and accessing it when they need to um and you know I just again we need to remember that our it is our job to keep our students safe and so I'd like to see higher standards with that and and the same standards we have at

163this district office so thank you thank you Miss Balwin thank you everybody for the presentation um I really love the visuals that um Mark your team put to put in there regarding maso's hierarchy of needs and Lisa you're mentioning of um creating that safety campaign um and I really see so much opportunity at um our schools when they do the open house um because there's so many day s where I've gone and you're like be like especially at like middle school and the high schools you're they kind of want to give you a day in the life of a student but there's just not enough time and you can't really truly understand the depth of what they're going to learn in the 15 10 minutes that the teacher has with the group of of parents

164but I think these kinds of topics are really valuable and that that's a great opportunity to engage parents and help them understand like these are the procedures that we put in place and these are and the reasons why um we're not going to stop parents coming to the schools when there's a lockdown or when there's um a shelter in place once parents get word we just know they're going to come right but if they come and they are understand like okay the procedure this is what's going to happen this is what I know what I should expect um they can work with their families their children to let them know this is a s your safe spot you need to go when I can meet you um I do um share an experience where my

165daughter's school was in a lockdown and it was super scary um and I think you know some of the tips and tricks that we can share with our parents like if you have a a neighbor that you can add as your um students um you know like uh authorized person to check your student out or go home with if you so that it kind of cuts down on the number of parents coming to get their kids um and I think a lot of those things could help guide parents around um when these things happen um this is what the procedure is and this is why and then it also gives us an opportunity to engage to show that we are making the best effort possible to prevent and to um address be timely in our

166um response when situations like this arise so I do um hope that maybe we can encourage our um administrators at sites to maybe take a new approach to those open houses like of course we want to know what our kids are learning but 10 minutes is just not enough time to learn every piece of the curriculum and I know the teachers are struggling to hurry up and tell us and they just don't have enough time but maybe these are more meaningful conversations that we can have that really dig to that Safety and Security and it's not just the maso's hierarchy needs of our staff and students on our sites but of the community and our families who will be on our sites should something devastating happen or something that gives the appearance that it could

167be devastating um also just um wanted to ask a brief follow-up question regarding festar I'm really excited to get out to the sites and learn and see how these things are done in action um I was curious if um I appreciate that there was the um uh Jennifer I think you mentioned it the question around getting the data and and um I love that you know there's that capability because we're clearly like tracking and monitoring right so that data's got to be somewhere and I think that um data can really Drive our decision-making um is the district doing have any efforts to support our sites with like running those reports and using like running analysis and showing like how you can pull Trends out um and then maybe utilize the analysis to you know Drive

168decisions around and not just necessarily the monitoring of hall passes right but the engagement pieces cuz I see such a great connection to the wellness of our students and how they're engaging in the events activities it could really inform like okay maybe we beef up these activities um engage parents maybe there's a way to encourage parents to use festar and monitor that data to see what kinds of activities really bring our parents to our campuses to learn more about what we're doing on an everyday basis so just curious if the district provides support with that we did when we first onboarded with um five star many of our high school sites were already using it with their activities that's what was our first engagement with them and seeing it firsthand at graduation having students uh

169High School graduation just come on I mean we can we can bring 6 700 kids through in a matter of 10 or 15 minutes with that accessibility with a scanner and being able to do that so our activity directors were were very familiar with it using it in that component of checking into events um football games for example uh performances with theater um where they can begin to um use it in that manner so many of our activity directors actually did our training with our administrator along with festar uh we did a variety of training with them how to use how to utilize it in various other things to use it as passes as well for example so um that's ongoing when we onboard um new administrators new activity directors we have that available for

170them um so that they can get up to speed pretty quickly thank you I appreciate that um um also looking um at wetip and I'm really um wanting to learn a little bit more particularly around catapult as well um how are we marketing this I know you mentioned it being on the website and I happen to go to the website and I didn't see it um so I'm just curious like how do our students know about we tip how does families know about it and how are we having like really honest conversations about hey this is a really great tool to an honestly report things that maybe you don't feel comfortable you know sharing with um some you know giving your identity right um so just more curious about that looking down at Lisa I

171know from the from the school perspective um we advert it it is part of our safety training that we do with the administrators and then the staff get it we do communicate that with parents um if we have an instance where it's not on the school web page please let us know but I'm uh very very uh close to positive that we have it available um and I know Lisa showed an example I think it was Franklin or or lagona creek that it is on the um on the web page but yeah if we've uh if if something has slipped on that please let us know uh but it is part of our communication plan that we do with parents and students uh with those presentations on the on the websites on every school website

172it should be called incident reporting yeah it's been there for two or three years now I'm not sure ex about Midway down there's a a red flag and it says incident reporting so it's not identified as catapult or we tip but it does have the the incident reporting and then when you click on that it goes into a series of you know different languages what are you reporting and then what are the incidents and who's involved and then on these on those um on those incidents those reports go directly to our our school administrators for them to follow up and every one of them are followed up with one thing we can testified to is people use it a lot so so there's at least some of the communication is getting through based on that

173data I will also add we often included in our community updates especially in the beginning of the school year and then once January comes around after winter break we make sure that it's also you know mentioned in our community updates but we can do it on a regular basis too that's great um and then kind of along those lines of U providing feedback what are some other instances or opportunities for our students to um share feedback about the experiences that they're having and then um feel validated that um they're not just seen as like another student complaining um I know that often times and I appreciate the visuals around around um the maso hierarchy and needs and around like looking at when we've kind of filled that Foundation of basic needs and safety and then

174our students really get a strong connection it becomes a part of their identity that school is just that's their world um their friends their closest relationships are oftentimes built there and then um I think sometimes it could really come crashing down when when they have a negative experience or what they perceive to be a negative experience and not really know how to navigate that um and so I just kind of want to know more about how can our students provide feedback is there are tools there a mechanism that kind of um allows them to provide it and not it not be taken um in a way where they're um you know just seen as a student complaining because there is that Dynamic of I'm just a kid they don't listen to me they listen to

175my parent right and so um just really curious about that yeah we um I'm kind of thinking of a few things um obviously our students um there are eyes on our ears uh we do rely upon them to have that you know positive relationship with an adult on campus at least one um so that they do feel safe to do that and if it's not in person um through the wetip incident Reporting System that's definitely an Avenue um students have access to either leave their name or remain anonymous and um when there is you know a contact information left we do respond um we have thousands and thousands of wi tips um that are coming in and students give do give their voice about situations it might be something specific about a specific student or

176a situation taking place on campus that's more General and that lets administrators know when when we run those reports and we're investigating those that the students do have a voice as they're sharing their concern concerns about what's happening on their on their um campuses kind of a higher level picture of that is when we do have incidents on campus we we do safety debriefs and sometimes that could involve students where we're getting their perspective about what happened um you know what was the incident how did you feel about the incident how did you respond what are some thoughts that we can do to get better so we always do that when we when we debrief those type of incidents um uh we don't necessarily have students as part of our safety team but we hope

177throughout a few of those practices that students were able to come in and share what's happening on campus and if I could for just a second um and I appreciate what Mr spiter was saying in terms of on a day-to-day minute to- minute opportunity we do hope but we also understand we can we can say as much as we want as former principal for nearly 20 years you hope that your school is a place where kids can feel comfortable coming forward and sharing information but they're also kids and actually adults can feel the same way it can be I don't want to let anybody know who I am um we do also um have a perspective survey that goes out we get responses from about 30,000 of our students and that's fifth through 12th graders

178and um we really put an emphasis and you'll see that perspective survey is is soon to be coming out this is when we do it the board and the community will get results um early in the early in the school year I was going to say the summer our school year starts in the middle of summer but that data comes out and we heavily disaggregate that data and it's reported out and you you'll see explicitly there's climate surveys so how kids are feeling connected to and are you feeling safe in your school so very extensive data that comes out and we continue to get high levels of response in my opinion high levels of response from our kids and staff we're working on continuously increasing the responses from uh from our parents but your point

179um every one of our fifth and through 12th grade students has an opportunity to provide that through the prospective survey as well thank you and then um just wanted to kind of cap off my comments by um sharing that today my daughter is actually going with her school to UC Davis to be on campus learn about that next step and I just love that um when we approach um these conversations that are absolutely necessary um that we still make that connection to who we are in our mission and vision and that um our students because of the great work that this um Administration is putting in place and being thoughtful um around how to address that full need of the whole student um our kids can go on to places like that and really Act

180self-actualize themselves on those campuses and be equipped to um be successful if in their career path in their college path um and I just love that the district is um really looking at this from that holistic perspective um so is this is such a great timing to see this presentation and to be thinking about my soon to be 16-year-old who is you know already seeing herself on a college campus and physically gets to be on a college campus because of the district so thank you so much thank you and thank you again everybody for the presentation I think that was very helpful um so one of the sort of paths I want to go um in my questions is I kind of want to get back to First principles on where we when we talk

181about uh our engagement with law enforcement um and so can you talk a little bit of about um what is so we have so backing up a bit we have a lot of Behavioral um a variety of different behavioral concerns that occur on a campus right um everything from a classroom disruption uh brief classroom disruption to uh anything that would trigger a uh lockdown right um and that's a big wide range we talk about that in a variety of different contexts right when we talk about discipline we see some of that uh information coming out so can you you know can you talk about what is the point at which or the points at which these things get uh elevated from let's say a teacher to a campus supervisor to law enforcement um and what

182is the philosophy behind why we do that I I'll begin and then certainly Chad and or Jill or Jill Jen um can respond as well um because I'll start at the policy level because we do have a policy and there there was a reason that we wrote that it was to differentiate between the role of law enforcement and the role of school administrators and I'll say this um as someone who was has not been a principal now for uh 12 13 years um things have changed considerably and I experienced uh in a prior school district for example and and superintendent Hoffman was referencing El Grove Police Department um and they're having and I'm not going to use the correct term but I experienced in a in another state in another school district community resource officers

183is what they called them now they were armed but they were on foot and their their purpose was to get to know the community and things of that nature and I had um worked here and in in another District um with school resar ource officers and there were there were times when uh as a principal I may use that um school resource officer and say can you come on in here and work with a specific student who's having some repeated problems I want to clarify that there was no law en there there was no um crime that was being committed and what we learn is that what I was doing and I'm just using myself as an example I didn't have any sort of historic perspective in terms of that students interaction previously with their

184family or with law enforcement themselves good bad indiff and so we really took the steps and it's a it's interesting to hear the pendulum that swings and I'm not saying we heard that here but zero tolerance is something that was was used and we had zero tolerance here and when we did we saw suspensions go way up and we saw disproportionality go through the roof and so what we're constantly looking at and get to get directly to your question the reason we did that was not to say um it's really clear law enforcement you do these five things and Educators you do this what we've been working on continuously with our teachers and with our administrators and it really starts with our administrators who then transfer that information to our to our our staff at

185any point in time it's a judgment call right judgment calls being made every minute minute of every day with kids and if a teacher is requesting support they're going to get support from administrators if administrators see that this is happening too frequently and in their opinion that teacher should be able to increasingly or or better manage some of those situations in the classroom we expect that they work positively and productively with that teacher but it's always a judgment call and we're going to air on the side of of safety always and we look at those opportunities as opportunities to educate um we don't use the word punish punitive is not what we are even though there are consequences we don't punish and we I know it can sound like we're I'm playing semantic games we

186don't punish we educate and so and Punishment could educate I understand that but we don't that's not the term um but when does it elevate to a so if there's a fight if every time there's a fight are we calling law enforcement no what differentiates it is its level of intensity and it's also where are things happening if there's a fight and it can be contained and there's two kids and it was during a passing time and nobody else really saw what was happening and staff were able to break things up and get them into the office as law enforcement called not necessarily if there's a severe injury and it appears to be a battery now we've got criminality potentially yes and in those cases obviously if somebody's seriously injured they're going through the process

187immediately to get medical attention and support to the students and so the I don't want to say it's difficult to answer the questions we're always going to air on the side of making sure that people are safe but um we have we have differentiated in terms of you know again I'll use myself as the example and it was not just me alone and we were using law enforcement to assist in what we thought was educational practices looking back on it may have been effective with some kids but probably wasn't the best practice to necessarily be using um law enforcement isn't trained as educ well I should clarify they they do go through that so I don't want to put my step step in something where I don't belong in terms of understanding what their training

188is we're all part of an educational process but I hope I answered the question because it's difficult to say it's this list of things but we've worked extensively um and I think back to the work that we did in terms of um even when staff are now intervening with student intera with literally a student uh physical interaction um we worked extensively with our teacher leadership and they're obviously interested in ensuring the safety and looking at the working conditions of their staff in the terms of uh we worked with our legal councel in terms of what the the direction that we provide and in the end it's always judgment call making sure if you're uh working with law enforcement that you understand when and why and unless it's an emergency if it's a judgment call and

189nobody is in IM IM imminent danger or threat what we've also implemented is our principles site administrators are contacting their directors so if there's an opportunity to just hold for a minute before we make any specific decisions we're doing that so there's some specific things that we've done but nothing that we've done lowers our expectations of appropriate behavior safety of our kids and staff Chad if there's anything you Jen I was just going to add with the admin rig it's 5144 that's the regulation that gives us guidance on when we involve law enforcement or not obviously when there's an emergency situation we're going to call 911 if there's an opportunity to pause and call Jennifer and myself one of our directors um that's what we want is just that pause in reflection upon does it

190meet the criteria to have law enforcement does it meet a certain amount is there an injury something along those lines that might impact through Ed code and that's what will help gauge when we call law enforcement in or not and and if I could um president Vargas I know that the perhaps all the board is is aware I know many of the board members are aware but when we often times when we're working on policies policies are in fact for the most part we get information about updates from existing policies from csba California Schoolboard Association the policy and reg that um Chad just referenced did not exist and in fact we were working with legal councel and they checked the state of C you know they're going to start with well is it is it

191in anything like this with csba no anything else so then they're sending their feelers out throughout the districts that they work with in the state of California in their research no nationally no there was nothing so we we wrote it from scratch and we wrote it from scratch with cite administrators District administrators law enforcement parents and community members in the room took us over a year to write um because we were doing it in the evenings and writing anything policy from scratch as you all know um it takes a considerable amount of time but I shared that because it was there were folks in the room who there varying perspectives in terms of they don't believe law enforcement should be on our campuses at all do they believe every school should have law enforcement and

192everybody had legitimate perspectives that we had to take into consideration but what it was intended to do is provide guidance and ultimately um support our interests in educating when we need to educate and including law enforcement when deemed appropriate yeah and I think you know I I appreciate that there is a lot of sort of overlap in the various roles um you know that each of our people play and um you know I think starting from that perspective of you know what we do is educate right and um you know there's an element of you know uh discipline involved in that there's an element of how do we use this opportunity to teach um you know there's an element of you know there as you mentioned right consequences are part of teaching right um you

193know but everybody sort of has a role to play and there's a lot of overlap um between those roles but those roles still exist right there's a role for the teacher in this process of discipline there's a role for the campus supervisor in the process of keeping the campus safe and you know one of the things that I've learned in um going around to different schools is that the role of the campus supervisor is um fuzzy is not the right word but it's broad uh you know the the campus supervisor does a lot of different things um some of that is some involvement in the discipline process but a lot of it is also just the various ways that you keep order on campus um you know from engaging with students as they're you know

194out in the yard um and you know uh sometimes it's just hanging out with them at a table sometimes it's being present uh in a space so that there's an adult there right as uh you know as often times happens with uh restrooms right there's a need for an adult to be there uh supervising and as you mentioned right another uh role that they play is being at entry points um to make sure that there's an adult there monitoring those entry points um and some of our schools have more entry points than others and so there is a variety of different needs that they play in that in those instances um but think as we talk about how to make campuses safer and what resources need to be uh you know added to a campus

195we need to be cognizant of adding the resources in places where the the we don't have enough people in that specific role right and so you know not and so we go to the back to the you know perspective that just adding people of a in a certain role does not necessarily make the campus safer if that if those Services were already being provided and you know so adding more SRO to our campus won't automatically make our campuses safer unless there's a need for more and their particular there's a need for more in their particular role um and you know that's something that we all need to be cognizant of that's something we all need to be looking at and I I happen to believe based on you know going to our campuses I happen

196to think we need more camp supervisors uh you know and I would love it if we can find more uh you know funds for those in the future as we you know as we go through this process of you know setting board priorities um you know but that is also part of it because because the campus supervisor role is so broad um I think that a lot of our campuses like that is an area of need um you know and so is there more I wanted to say on that oh um the other thing I wanted to ask so you you alluded to this a little bit you touched on this um as as we talk about the role of law enforcement um which is I kind of wanted to get more on um what

197is the role H how do we utilize law enforcement in a non-law enforcement context but in an educational context so how do we incorporate law enforcement into things that are not emergency situations but are in fact you know how do we utilize them um to educate I'll turn this over to Chad in just a minute and it's not necessarily not ignoring uh Jen but um the um it's safe to say that our law enforcement is uh increasingly utilized at um our secondary schools but to your point um something that I have experienced and seen firsthand is the the changing of the relationship that I'm not talking about good or bad I'm talking about the functional relationship between uh us as a school district and our law enforcement partners and this is an expectation of superintendent

198Hoffman's when we were um developing the policies we were just referring to when we were looking at developing M for the um transition of of video inform live video information for law en it may seem like a really simple thing it's actually trickier than that it took U you know we were thinking about when and how is that done um but Chad for example he he attends the and Chad I'm going to step in it in just a second in terms of how frequently those meetings are taking place but we're actually in meetings with law enforcement talking about what they're doing what they're seeing how we're using them so our level of connection the lieutenant um I never communicated with a lieutenant is as much as I'm doing that that now and it's not necessarily

199because we have emergencies taking place has to do with how we doing how's our service what what can we do how can we how can we provide services and part of that is not just responding to if a penal code violation has occurred but presence on campus so that you're not they're not always seen as someone who's there to arrest um Chad can I give can I give one example real quick um before you jump in Jen so another example is um if you uh if you've been reading the papers watching the news over the past several weeks the uh County Sheriff's Department made a significant policy change with regards to how they're engaging with uh mental health potential episodes in the in the community um and our folks um in non-law enfor you they

200they help us in those situations helping us determine if a student um is potentially of danger to themselves or or others so it's it's not we're not trying to arrest anybody it's actually trying to make sure the kids's okay um it was a I had the opportunity to meet directly with um Sheriff Cooper um and he clarified um for our team that um those Services weren't were designed to be done in the general Community with adults but those services are still being taken care of um through the Sheriff's Department elcd have always done it and so of Sacramento Police Department so our kids are still receiving those types of um Services um through our relationship um with our law enforcement Partners so sometimes they're responding to the worst case scenarios but the other time is

201they're they're intervening and supporting kids sometimes in their most vulnerable um times when they're they're in a a mental uh place where they may be thinking of harming themselves or or someone else so there so it's a that relationship is is critical and if I if I recall correctly we had an instance where umnus uh the fire department also helped out so it's you know it's a broader when we talk about our relationship with um um you know law enforcement it's not just law enforcement it's just Public Safety in general um I think that you know those relationships are really important so just wanted to add that as well but please continue Chad or Jen just to pipe in with our elementary World a little bit when time permits are SRO um often come to

202school sites and either Park their cars in front or can come on campus but they're more to build relationships with kids to see it can be an official visit um like a assembly type that we bring students out for but I think that's what you're looking for is that piece how do we put law enforcement where they're part of our community and they're seen as a Helper and assist to us um those are situations that we could probably be more intentional about um and something I wrote down when you said that but that's also when they have the time to do it I know that when I was principal at our one of our schools in our district that was something that they did on a regular basis so that when things were happening in

203the neighborhood and they were seen that the students would see them as an ally and an advocate for them um so I appreciate you bringing that up yeah and I think we you know uh we had an incident recently on a campus and uh you know I got a call from a parent asking and it was just you know a student had seen uh a police officer either in the area or on campus for you know a perfectly you know gerine reason um and had you know sort of made assumptions and you know that parent then freaked out and so I you know to the extent that we can kind of address th those in general um you know and get ahead of those as they happen I think it's you know those relationships are

204important um yeah I do think it's a good point just a quick thought as Jen was just talking she used the word you know being increasingly intentional about it um because we may hear in the you know I'm looking over at Lisa because she may hear in the comm's office or the superintendent may get a call or the the school is getting phone calls about why is there a lawn why is there a police car in front of the school and um we may want to consider being a bit more intentional of saying more than likely if there's a law enforcement officer in front of the school and there's there is a problem that's occurring you you're going to know about it they may also be there because they're part of an assembly um but

205um considering how we may want to make sure that we message that that if there's a police car out in front of the school it doesn't always necessarily mean there's something wrong yeah and it's a it's a delicate balance admittedly it is a very delicate balance right because you you want people being cognizant right of those things but you also don't want people overreacting to things and so we I 100% recognize that you guys are in a very you know are in a position of you know trying to balance those two things uh Miss Alani did you want to add something um I just remember during Red Ribbon weeks um we would often have police come and and it was a great Community Builder with elementary schools and they had like little trading cards with

206their officer and their dog and so then all of a sudden the kids are all carrying around a picture of an officer and a dog and and it there's there's community building that we do to try to identify police as your safe people to help you I think I felt that we did with my children along the way if you if you really want to see a great example and you haven't been to it go to go to the Jesse Baker Olympics you'll see fire and law enforcement there in a very positive light great and um so just following up on that last last point or uh last question I have on this particular issue is um so when we do invite uh or have uh you know law enforcement on campus um you know

207are they held to the same standards in terms like uh you know when it comes to visitors uh do they have to do the same things uh you know fill out the same forms uh you know what do what does that look like are you talking about when they're in their capacity or if we had like Patrol come on campus generally they check into the main office um if it's not one of our regular school resource officers who's more known amongst the office staff and and staff in General on campus but if a patrol officer for example they would check in in the main office um it's not uncommon for them to come in and use campus facilities possibly or um just to check in and and be there but they would check in in

208the office okay yes Miss Davis um I just want to thank you Mark for bringing that up about um The public's reaction sometime to seeing police cars out it really does increase the work for the office by great needs um the phones blow up it's amazing how Word of Mouth gets through the community that there's a police car there and it could be anything from a first grade uh having them come to look at the police cars is best said um but also in an office staff just so you know that if they come as a parent they do sign in and they do not bring their weapons on them they leave them off campus so they come actually as a parent even if they're in um police uniform um okay I will try not

209to take us past 12:00 um since I have control over that now uh but I do have a couple of more areas where I want to ask some quick questions um the second one is on cameras uh so I I think it's great that we have so many cameras you know on and around campuses I think that certainly helps you know with a lot of things we were talking about um I want to ask so you know just sorry lawyer brain um as soon as you say we have cameras on campus my lawyer brain goes to okay so privacy let's talk about privacy so how do we balance those two things we we do and and Chad who we we get this quite often so there's something that occurred and then it could be a

210parent or someone who is saying I want the video we don't release the video for that very reason so we're we're very very careful um in terms of of of what we provide so and parents can get very angry about that what are these cameras for and we um and I'm not being sarcastic about our parents because it's a logical thing but for that very for that very reason um we don't provide that that information so we're very very careful about maintaining privacy and and whatnot with uh with the video data that we have another another important point to that is um we were um very clear about the how we set the cameras up on on campuses the uh the cameras are are not surveillance cameras they're they're not designed and they're not actually

211set up across the campus where you can see every nook and cranny of the uh campus and and you know and quote unquote following students or doing that they are really set up on the perimeters of our campuses they're able to help us um know who's come onto our campus come off our campus and who should be there who shouldn't be there um but they they purposely um were not installed with the idea of surveillance um in mind and so uh Miss coats spoke to it she talked about the protection of the the properties um it's protection of the people and the properties um during hours and outside of ours um but the surveillance pieces the real critical pieces now will we catch a fight on C on camera from time to time for sure

212but that's not the not the purpose and not how the systems were set up and that's that kind of gets to my second question which is um you know to the extent that we have these I appreciated that um you know in in the presentation you specifically said this is about um you know monitoring the perimeter this is about um you know protection of property um you know and also that not during school hours you know we can use these cameras to sort of monitor you know what's going on who should who's there who's not who shouldn't be there um and you know the the other piece of this is I think what I hear you saying is that the purpose of these is not necessarily part of or to be part of our response

213to behavior right to student behavior and uh you know it's really about um sort of addressing things outside of the campus um property things like that we're not using these um to monitor student Behavior correct correct and you know one of one of the pieces that one of the best examples of you know how these cameras can be used now off hours so um as Miss coat spoke to the cameras can learn and so they can identify a person U moving on a campus outside of a time when a person should be moving on the campus that sets up that camera pop up goes to our 247 monitor um Center and then we can have dispatch actually see that camera and we can dispatch um one of our off-duty officers to go and take a

214look and be at the campus well the um the dispatcher can actually say well it looks like um two 12 to 13year old kids um climb the fence and appear to be um playing you know in the um you know on the basketball court um that response might be very different than it appears that three masked um adult males have come on the campus can't be for sure but appears they may have weapons you're you're giving the folks that are responding to that um a a sense of what's going on which makes it safer for the responding Personnel but it also makes it safer for the people who happen to be on our campus and aren't supposed to be on our campus um so that's that's really you know just an example of how that

215tool is designed to be used yeah part particularly if those people who are not supposed to be on that campus in that moment are students um you know we want to make sure that you know law enforcement isn't showing up in that situation unprepared to see a group of students on campus even though they're not supposed to be there admittedly president Vargas I've been asked the question just one quick addition because I've been asked the question if we have um staff in our schools that are watching meaning to surveil and we don't when you saw the number that we said of cameras around the organization we don't have the capacity to have people watching all these cameras what's going on so no that's that's not what's done appreciate it all right um I will finish

216up with one last question um and this is more uh so communication um so we communicate a lot of information you sort of hinted at sort of poked at this and I want to kind of get more a little bit of an expansion on it so one of the most recurring questions or criticisms that we get is that things get communicated and there's information missing um we don't communicate out everything and so what I want to ask um so that we can tell people is why why might we not communicate everything that happens uh from from the incident to our response to the incident why might all of that information not just go out you know wholesale to either parents or the community it's a great question so one of the things a couple years

217ago when I took this position one of the things that I immediately did was put the sergeant the lieutenant on speed dial I also have developed relationships with the egpd and sax Sheriff paos so when incidents like this happen we are in lock sync with our messaging um we also can you know connect obviously on regular basis with our director of Safety and Security so all of that comes into play so when we go to prepare communication we can only share what is happening if the investigation is still ongoing we are not allowed to share legally what we don't want to compromise any investigation that might be happening so they guide us advise us on what we can say we check in with with our director of Safety and Security with our assistant superintendent with

218our superintendent to make sure the messaging we give out is as much detail as we can provide at the moment and I we'll say um appreciate the work that Lisa and the team um does and there but there are times where we misstep with each other you know and sometimes they will law enforcement people will get information out without letting us know and they they always apologize and we go back and we get it you know and sometimes you know there's been times where we shared information ahead of the investigation so it's a constant back and forth and it's the relationship that um Lisa um and Dean um have with our law enforcement Partners to make sure that we are in step with what we can provide when we can provide it and again we

219we we learn from the missteps when they happen but we're we're more in sync today than we've ever been and with regard to our own procedure procures um so our own processes and procedures and how we respond there are also reasons why we might not necessarily share every aspect of our emergency plans or um you know uh how we respond to an active shooter situation and things like that correct yeah so one of the pieces you know that's that's an interesting Dynamic and um you know Mr schwitzer you know kind of you know with the um the Run um run hide fight um there there are details of um of our security measures and our responses that we don't share publicly and law enforcement doesn't want us to share publicly because then potential Bad actors

220have information about how they might counter um What U what we do and so and that's why you know we have we have guidelines and we're we're clear about those but no two situations are identical and it it takes an opportunity for us to take a breath understand what we what we know at the time the information we have at the time and we make the best decision we can whether that it's an internal just a school district reaction um or if it's something that involves our law enforcement Partners but those relationships that exist and allowing us to um have those conversations and opportunities to um to engage in that particular moment with that particular situation and again then we speak to once it's over and it's done what do we learn and how do

221how do we get better next time but there there not perfect scenarios um and they're not perfect situations um but what we do is we uh train people to the best of their abilities and then we expect people to make the best decision they can um with the information that they have in front of them at the moment yeah and I think you know just following up on all of that I think it's important to recognize that the just sheer number of you know in a in a 15minute span in which you have a shelter in place happening the sheer number of communications that are happening behind the scenes is just astronomical right you know uh Lisa you're talking about you're having constant Communications with law enforcement right you know within you we need to

222be having conversations uh with the principes and staff and and and everybody who's involved in this and so you know the fact that Communications go out to you know and then Communications go out to the parents and you know involve stakeholders in those and so the fact that we don't get out the final communication until you know maybe 5 10 15 minutes after that um you know is a a consequence of the fact that we are doing all of this work behind the scenes uh you know to keep Kids Safe And so Communications you know um that final communication with all of the available information uh is sometimes delayed because of that fact right we're doing so much in that moment and so getting things out even 30 minutes you know after the beginning of

223the incident is still you know fast as fast as we can be sometimes well I will add that's one of the reasons why we this year instituted um administrator access to talking points so the communications department now has that and so on behalf of all of our principles we send out the message as soon as we can and it's just that simple you know it's limited 600 characters so that simple message to let parents know something is happening but we are going to follow up as soon as we can to provide you with more details we want that has increased our time significantly and increased our audience because it translates again into over 150 languages and just one other note is sometimes we don't have the information so we will we will get a call

224from law enforcement we need you to shelter in place at ex school and that's the information we have in the moment because they're in the middle of actually engaging in the situation um and they they they will get the information to us as soon as they can but there there are times where it's just a live event um and they just they just need us to uh follow the directive and and we do that and then then we get the information so uh there's there's not a sitting at our desk holding really important information that we think other people should know and say ner ner n we're not going to give you the information that's that's just not how this thing works excellent all right uh that is the end of my questions the only

225thing I want to add uh is a reminder to board members and really anybody uh you know out there who has information about any of our campuses um if there is something unsafe on campus if there is something you see on campus if there is something uh related to one of our campuses uh that makes you feel like this is a a safety concern whether it is a uh what did I have a giant trash can in a in a parking spot that was creating a safety hazard right let us know right away so that we can fix it all right uh that is it for this uh item let us take a five minute break it's supposed to be a 15minute break but we are quite behind schedule partially my fault um so let's

226do a 5-minute break e e e all right board members let's start again so next up we have state and federal preschool program update Miss ay great thank you I'm experiencing some allergies this season so bear with if I do a little sniffling over here um good afternoon uh president Vargas members of the board superintendent Hoffman and Miss Avalos we are here today to give you a um rather broad but with detail overview of state and federal funded preschool programs that are happening here in Elk grve so when we look at our learning Vision that we have in elro that's focused on every student learning in every classroom in every subject every day to prepare College and Career and life ready graduates this work is really focused on how we're doing the work with our

227early Learners and in many respects because how the funding is set up its early intervention and if you look at all of the goals that we have as a district we hit all of these in our preschool programs I also want to mention that we do have a strong partnership in connection with the special ed programs that are done in preschool this particular presentation that we're doing today is really focused on state and federal programs and how we utilize Title One funds which is part of the federal side of it and Mr Singh and his team when they do an update on special education will provide greater detail about the preschool programs in special education so for today's overvie VI we're going to look at preschool specifically in Elk grve for these two three funding

228sources um the program is split up into looking at how we utilize curriculum and instruction and then a really large part of preschool that comes out of both state and federal is the family engagement portion of that and Mr Golden will spend time going into more details and then we'll end with looking at some questions and comments that each of you would have so as we start off the part that I want to spend time on before I turn it over to Mr Golden is looking at the history of preschool in Elk grve so if you just take a moment here I'm not going to read over the entire timeline but we have over 60 years of history of a commitment and dedication to preschool that started with previous superintendent and school boards and has

229continued and that is something that we are all really proud of who work in Elkgrove and and I know the existing board um I think it's interesting to start off with that preschool began actually in adult education and kind of just a fun little fact uh my own children who are 30 and 28 who matriculated through elk grve they both participated in that preschool program that was part of adult education before they moved into the school system and as time progressed and the district um received funding and adopted programs and the protocol calls that were needed for both Head Start and state preschool we looked over time and you can see on the timeline here that we as a district have changed with the times so most recently we had an evolution in preschool where

230we always had credential teachers for prek specifically and as the state moved to transitional kindergarten that is where we needed our credential teachers and we made this change where we now have a different certification level for our teachers who are working with our preschool students and another piece that we're proud of because we're able to adapt to the times and we have such a strong foundation and belief in the Early Education work that we're doing and at this point I'm going to go ahead and just a moment turn this over to Mr Golden the one part we want to just pull your attention to is the benefits of preschool so you can take a moment to look through the pieces that we pulled out it's not just the educational side I want to point out

231that we catch our students early for health screenings which we've pointed out here with health and dental screenings we're able to intervene for behavioral needs uh social emotional needs and sometimes we are identifying our students who might have speech impediments or issues and we can address those early so the benefits of preschool are allowing us to be able to support some our needest students with spec specific funding to be able to have a stronger start to their educational system and with that I want to turn it over to Mike Golden who is one of our directors in elementary education and also just want to give him props and lift him up for the work he's done in transitioning not just the preschool program from the credential teachers but to the integration of kind of our

232K years he's really done a wonderful job thank you Miss ay good afternoon everyone it is an honor to be here to talk about preschool um preschool is kind of new to me over the past year and a half um so it was one of those responsibilities that I said happy to take it on one of those responsibilities that I didn't realize what I was agreeing to when I said it it is a really complicated World um and I would I would say having been in the district for 35 years we make the education of the littlest people that we have the most complicated thing that we do as a state and a federal government um that said I've really enjoyed what I've done and what I've been able to learn um and I want

233to go back a slide just talking a little bit about the benefits of preschool um I would be remiss not to mention that this work that takes place in preschool is not done in isolation um we are really really really beholden to our partners in um supporting our families and providing resources and so on to our um Partners in student family empowerment the safe office uh to our partners in family and Community engagement to our partners in the equity office the work that our program Educators our office assistants do and are um in their working with families to get um them aligned with the best program to meet their needs That's essential work how are we able to offer preschool Services as Miss ay referred we have three different primary funding sources that we use

234Head Start cspp California state preschool I will refer to that as state as I go on in today's presentation and Title One these allow us to provide uh supports to families with a a broad range of um needs the different programs come with different requirements uh for instance our head start and federal um and our head start and state programs are funded through annual applications and Grant processes and they've got guidelines for income for families to be eligible Title One does not have that income eligibility Title One just is open to um all of our families who reside in the attendance area of a title one school not just the title one school that's housing the preschool program but any of our Title One schools Community um need and space availability are considerations when it

235comes to where our programs are so I wanted to give you a visual of where um each of our preschool programs are non-special education um specific preschool programs excuse me we operate out of 18 of our school sites and there are 39 classrooms across those 18 School sites each classro that operates a head start state or a title one program is licensed and that licensing occurs through the Department of Social Services DSS um as a preschool Center um the schools with the grant funded programs the Head Start and the state ones um as well as our Title One programs are listed on the left and we'll look at those regionally in just a moment um but I wanted to show you that they're highlighted in pink so you can see that they represent all nine

236of our regions across the district so specifically which sites in each of our regions um this slide does include all of our special education class classes that Miss A referenced earlier um so the H is for our head starts T represents the title one sites the C is our state or cspp programs and SD we have a unique school day program it's not a full day it's not from 8 to 5: but a school day Head Start program it operates as a joint funded uh program between Head Start and Title One um those are noted by SD and then the two three and the four that you would see would be a self-contained special education preschool at level two three or four so six of our regions are represented on this slide and the remaining

237three regions are on this slide here as mentioned ear earlier the operational requirements for the programs vary from one uh funding source to another while all of our programs are designed for three and four year olds other aspects such as the length of the day of that program for a part Day program the number of days for per week for that program uh the adult to student ratio for those programs will vary and the slide shares that um we have for our head starts sorry about that our head starts one adult for every 10 students title one one adult for every eight students same for our state programs in general we staff our classrooms with three for a class of 20 or 24 that way we're always in ratio and when you hear ratio when

238we talk about this for preschools it's not an average it's not the same as what we do for our TKS um this is every second of every class the minute we step out of ratio that can be a finding against a program so it's very important that we have our staff members in place um want to call attention to the family style lunches over there under nutrition language development and wellness are elements of all of our programs to both of these ends all of our meals in all of our programs some have just a breakfast some have just a lunch our school day programs serve both all of those meals are served uh family style it's not for ease of serving and things like that but rather to encourage peer-to-peer conversation and peer-to adult conversation

239the staff members are engaged in those meal times as well so it's about social interaction as well as healthy eating habits and of course washing hands and brushing teeth part of every preschool day we also have classrooms that are um targeted as inclusive education preschools eight of our classrooms seven of them in headart and one of them in State uh currently have spaces that are held for inclusion students um that's something that works as a collaboration between our preschool department and our special education department all of those classes are staffed with additional adult support for students whose IEPs identify that need the Head Start and state programs currently support 22 of those classes uh or 22 students in those classes rather and uh they are in seven different classrooms in our head State programs um

240one of the exciting elements uh that I've gotten to be part of over the past year and a half is EP much more fun to say it that way way that it is in its full inclusive Early Education expansion program now you know why I'm going to call it EP um in collaboration with our Special Education team and with the support of that EP Grant we are able to start expanding our opportunities for inclusion from just our Head Start into our state programs we've expanded it this year kind of unofficially and it will roll out as part of our grant um for the state programs for next year in formally so what are the instructional elements of what we do in preschool curriculum and instruction in our preschool programs is play based and developmentally appropriate

241all elements of the program are aligned with the state's preschool and transitional kindergarten learning foundations we don't have any short titles in the preschool world so we call that ptk LF what are those preschool foundations preschool foundations Encompass nine domains they align very well with our district strategic goals as Miss ay referenced earlier these domains are approaches to learning social and emotional development language and literacy development math science physical development health history and social sciences and Visual and Performing Arts often times in the curriculum these are intermingled with each other and the curriculum that we use is designed around the ptk LF our curriculum is creative curriculum designed by teaching strategies our preschool instructors receive all of the material that go with creative curriculum they also receive all of the materials that go with second

242step that's our districts adopted social and emotional learning curriculum and our instructors are trained in the use of these materials uh that work is supported uh throughout the preschool programs by two instructional coaches by two program Specialists a school psychologist and a social worker as mentioned earlier one of our key aspects is providing support and early intervention the method through which we're able to do that is as it is with all of our other TK through 12 programs our multi-tiered system of support or mtss early intervention is a key component of the preschool Mission and to this end we use the mtss to identify student needs initiate appropriate support and monitor response to those interventions again our staff and support Personnel are trained in the mtss model and the MTS model mtss model that we

243use is integrated into the school site mtss it's not a separate preschool mtss though we do have a social worker that works specifically with and a psychologist that works specifically with the preschool programs to facilitate appropriate responses to preschool needs through that mtss process so what does serving students with specialized needs look like in our preschool programs we have a required set aside of seats in our head start and our state programs 10% of the funded enrollment our funded enrollment is 440 for Head Start so we need at least 44 students um 5% of our state is required that was 10% and they scaled that back I expect that that's going to move back up to 10% um and title one has no set aside we are uh above all of these set asdes in

244terms of our numbers of students on IEPs even in title one where we're currently at just over 10% of our Title One enrolled students having IEPs um Miss ay mentioned earlier that this is not focused on our special education programs there's a whole another conversation but collaboration with our spe special education department and our preschool department is crucial to the work that we do um just a couple of things that I wanted to mention in here um relative to that collaboration is that Head Start in state preschools um have monthly professional learning that's sponsored by and carried out for the preschool in general education as well as the staff in the preschools in special education and then we have additional trainings for our instructional teams that work specifically with the staff the students in the

245inclusive educational setting family engagement is the Cornerstone of our work program Specialists from preschool and special education collaborate um with our families our program Educators collaborate with our families there isn't a step in any of the things that we do that's not connected to um families building relationships is the key component and it begins with our registration teams our program Educators our office assistants um the whole team of folks that are here at the district office as well they're often the first contacts that new families in elro Unified School District have young student 3 years old 2 years old one year old we're looking for some a program they reach out to preschool for information and we are their first contact each family that fills out an information form or an interest form speaks with

246one of our program Educators or of their office team they work with the family directly to determine what program that they're eligible for and what may be the best fit for them to illustrate the family engagement opportunities in addition to just those initial contacts and registration I've provided some information on the slide in the name of brevity I'm just going to highlight a couple of those three of those for you the first is parent meetings these take place in the classroom instructors invite families in for a parent meeting um specific to their classroom they do have a representative lead in that that functions in another capacity as part of our um parent policy committee so they bring information back and forth between that committee and what they're doing in the classrooms students are in session

247during this time so parents get to see a bit of what's going on in the classroom um while the instructor is talking with them during their meetings it's usually first thing in the morning if it's a morning class the class is eating breakfast with two staff members and the instructor is meeting with the parents elsewhere um families participate in bite-size instructional components things that families can take home they're able to ask questions about what's happening in the classroom itself and it's a good two-way dialogue the other programs that I want to highlight are our 0o to3 playgroup that's funded through a fourth funding source that we have't talked about and that's our first five School Readiness funds those aren't used to run programs in our three and four year old preschools but they do run

248our program for our earliest students and that's our Z to threey olds 0 to threey Old play groups the instructor leads small groups of parents and their toddlers in 90minut sessions they sing they tell stories they play games children learn to get along in a classroom environment um while their parents get to talk with each other they get to work with their students they get to see other parents working with their children um and connect over the common Bond of being parents of toddlers health and wellness handwashing things like that are also features of playgroup playgroups are held at two of our campuses Prairie Elementary school and Herman linebach Prairie operates on a Monday Wednesday Friday basis there are three sessions each day 90 minutes for each session and linebach offers programs on Tuesday and

249Thursday they have two sessions um a day on each of those days at Herman linebach and finally I want to share information with you about our parent Cafe parent Cafe first I want to lead off with what it's not it is not like a parent Coffee Talk uh with a principal in the morning on Wednesday at the elementary school site parent Cafe is new to us this year it's funded through our first five School Readiness Grant um and what it is is an opportunity to bring families and caregivers together with staff in a structured physically and tionally safe space it's based on a nationally recognized peer-to-peer learning process these when we get them up and going and have this and they are going this year but when we build some momentum they will be facilitated

250by parents who will get paid as stien to be the facilitators and that's the design that School Readiness has behind this um through participation in these parents caregivers they talk about their challenges talk about the strategies that they use as parents talk about their successes they build leadership and relationship skills and they also uh work on protective factors that help strengthen those families and those are the factors that are built into um the nationally recognized peer-to-peer program building parental resilience increasing knowledge of parenting and Child Development and using communication tools to build social and emotional competence in children so these are parent groups I encourage all of you to reach out and participate in one of these what we do ask if anyone participates in a parent Cafe is that they are a participant no

251flies on the walls it's designed to be a safe emotional and um part of that is everybody that's there is engaged in what's happening there and I would like to close out with just some numbers that kind of put a picture behind the things I've been talking about we have 724 students currently enrolled in our part day programs in the district we have 100 more students enrolled in those um Head Start Title One wrapped school day classrooms uh additionally you'll hear again uh down the road about what's going on with the 57 preschool students enrolled in self-contained special education classes just in the Head Start State and Title One programs we've completed to date 188 support referrals and that may include um references for special education as much as it might a referral to the

252face office a referral to our partners in safe a referral to an equity person it's about making those referrals to meet the needs of the children and we currently have across our programs um Head Start State and Title One 124 students that have IEPs and 23 of those are students in full inclusion and with that I would like to invite all of you to reach out and participate in one of our preschool programs come observe see the great things going on come talk to us about it um talk with instructors and with that I will open it up to questions and comments thank you very much Mr Yang do we have any blue cards on this item board president there's no blue card on this item thank you very much uh we'll start for board

253comments we'll start at the other end this time uh Miss bwin thank you I have a six and a 5-year-old and I'm just like where was this when I but they were when they were at preschool age it was Co so they did not get a lot of that social interaction um I love this presentation thank you so much for providing this and Jennifer I just sent you an email to do one of the um cafes the parent cafes I'm excited to do that um I when my son was diagnosed with autism um we had joined um like a parent Navigator group and that's what that parent Cafe reminds me of and how it's just really powerful to you know connect with other parents and um just have a safe space to talk about the

254things that you know we think is supposed to come natural to us and sometimes it just doesn't um and you know I think it's really awesome that um we're the district is looking at how to leverage resources to make these opportunities available to our families um because um the the health and well-being of our families and our students at home really is going to set our students up for Success when they come into the K12 system um so I love that I did want to learn a little bit more about um how do families find out about um these wonderful opportunities um and because I didn't realize that we had so many different options um yeah so I'll start there y good excellent question um we communicate through all the same vehicles that we use

255as a district and that connects us with some families that are either directly connected or peripherally connected to students that are already in the district um we also attend community events so program Educators myself my program Specialists um we may again back to our work with our partners we may go out to a food distribution event and we will just stand and and talk with people oh it looks like you've got a looks like you've got a toddler how old you and and connect with families that are out in the community um our school office teams are aware of of what we're doing and that work is integral with them as well so the the sites that have programs are constantly looking at who walks through the door um saying oh again you look like

256you might have a three-year-old we've got a preschool program are you aware of what we do so those are some of the ways that we connect with our families awesome and um my other question was um looking at you gave us some um data and spoke briefly about how um there's inclusion um program available um is there I guess at just like a high level can you um help me understand what's the differences between doing that inclusive program program part of these three options versus doing the you know cuz once a family is engaged in early intervention they naturally take that transition to the district um to take over on the services so how is it that like families see those as like you can go this direction or you can go this direction and

257is there a benefit to choosing one over the other or is it even an option it's a good question um often times those discussions are part of the IEP process involving that student um discussion about whether a general education with or without inclusion is the next best step or whether the next best step is a level two or three or a four is usually specific to what that IEP team is discussing so then would you say that this the main difference is that leveled support from if you're doing the special ed um preschool prr program versus one of these three options the level of support would be a key factor at a yes okay great thank you very much Miss Moore excuse me thank you for the presentation I learned a lot I do have

258just a couple of questions um facility wise uh you know I know with TK it's a challenge at some sites to find the proper facilities um with that growing program is that a challenge with preschool or how how do we accommodate that need great question uh we do a lot of our work right now is to make sure that we've got space um we do make sure that we've got the TK through six space taken care of before we look at placing a preschool program we're also flexible to the extent that we can be and I'll tell you a little bit more about that in a second when we see a growing need so um Franklin Elementary comes to mind we had a preschool program we had a licensed classro at Franklin Elementary and it

259was growing so much that the question was asked can we give that up so that the site can use that space for Resident students and do we have a place to move um so we work with neighboring schools our Stone Lakes program is the program that we moved from Franklin Elementary there are steps we have to go through to make moves like that so early in the year conversations are taking place we take a look at what our availability looks like and if we need to license a new classroom we identify where that new classroom is and go through the licensing Pro uh process there okay thank you and then my only other question or concern and which I guess will probably be addressed it sounds like when we discuss special education but um with

260the special education classes that we offer I just I you know one thing I'm learning um is that it's not always um we're not always accommodating all of the regions in our district and so that's something I would like us you know to consider as we're moving forward um so that we can so that we're not having to I mean what we bust children potentially to someone of these schools if we're not if they're in a region that doesn't have the school nearby if you're asking specifically about the self-contained the level two three and four classes over the last couple of years it has been our goal to provide services as close to the home school as possible Right but special ad becomes U challenging to do that because sometimes you don't have and we

261have to be careful we don't want to uh put kids in a classroom just because that's their disability we place kids in classroom based on what their needs are right and sometimes it's it's hard for us to find a classroom of kids from one school that have the same needs that deserve the same programming so what we have moved towards over the years is a regional program where we work with Elementary ad and we uh do this work now to say okay we we have a need to put a level program in this region where are the majority of the kids who are going to be in this classroom from so we identify the school then the question is does that school have a space hopefully it does and if it does then then the

262program goes there if it doesn't then we say okay where is the nearest school that we can now place a program that becomes the feeder for all the kids from the from that region to provide that service and in that case when we find that spot yes we provide transportation to that uh to that program for all the kids who don't belong to that school as their home school it's never as clean as that because sometimes we have to move programs and then we also have to think about the articulation of that so what's the future now over the years we have gone to where most of the kids are being served in their own regions but that doesn't mean that every site has a program either because just that's just the way enrollment and

263space works with special right yeah yeah cuz I was just looking at the like the Pleasant Grove region and Sheldon region which is kind of my area and there's not you know for some of those schools there's not a school anywhere nearby so I just think that that's something we can um maybe consider for our special needs students and families as we expand the program I appreciate that and then I would also love to participate in the parent Cafe so thank you for the invitation and thank you for the presentation welome thank you Miss palini I was looking at the same thing she was about um the Northern Area or whatever we want to call it out there that the closest schools seem to be I guess it's Pleasant Grove Elementary or Sierra Enterprise for

264anybody living up in the ranch of Cordova Sunrise area that's my thought uhoh we lost the presentation that's all right I have it on my thing um I guess what I wanted to know is for the new Grant Line 208 that we're calling it now are we I'm hoping that we are accommodating TK and maybe that that will have room for some preschools out there as well TK I can say with certainty um we'll have to go back and look at um preschool but as Mr Golden said we prioritize our TK through sixth grade right um but we have expanded TK all of our sites have it and Grant Line will be no exception to that okay perfect other than that yeah I know preschool it's woo it's a whole another level I I I

265get it and a lot of people I don't think realize that we actually teach preschool in our I that we have it in our Des because most people say TK they used to say K12 for us but now I mean when you really think about it it's not from birth or what what do they call it Cradle to to cap or something like that I don't know not cradle cap that's different but anyway what is it Cradle to Career cradle to Career that's it I knew I'd heard it somewhere I just couldn't remember what it was but um that's it that's all I have thank you so much thank you very much Mr Yang good afternoon afternoon thank you also for the presentation um overall uh me and my wife had uh a great experience

266uh with our two younger uh kids uh who also um diagnosed with autism uh modest um modest condition I should say and um just couple um questions so for our daughter um she was moving to different schools um a little bit here and there to different schools so I know that we talked about Franklin um having like a central up for kids to go there and so they don't have to move all the time is that uh the latest or what is the latest Franklin had a preschool program yeah and we moved that program to Stone Lake and the reason for that move speaking back to what Kristen mentioned just a few seconds ago is that prioritizing the TK through six enrollment they just couldn't accommodate having another's uh preschool class there without having to

267send students TK through six to another school site so we had another program another site classroom at Stone Lake licensed and then we moved the program over there okay so we going to still keep that I guess um some schools would not have the program and some school will right that's say yes okay in in short yes okay um and the other uh the other thing that uh we found it um that could I I don't know if it's a concern not but um for my wife it was um so our our daughter did not get uh homework um compared to regular kindergarten uh classes so is that uh a particular reason why for preschool there is no homework yeah preschool's work is all social and emotional um the content is built around the the

268growth and the um sort of language development for students but it's not a homework based program it's a play-based program preschool is the pray play based program oh okay all right I I need to have a conversation when then cuz uh I thought our son had it but that's okay all right well overall we had a great experience um as far as um I remember you know there's always you know a couple things here and there but overall it was great um you know our our especially our son um um had a great experience and and um yeah I'm very thankful for the district for doing a tremendous job so thank you fantastic thank you thank you Miss Alani I had a few quick um a few quick questions and then just a few comments

269so um on page 15 we have a play based program which when I went to tour was one of my favorite things to see and we're going to have an update in 25 6 will that continue to be a play based structure yes the curriculum continues to be play based um it is still creative curriculum we've done the work of aligning everything to the ptk LF at this point the curriculum moving forward will be aligned to it it caught up okay and I think um Family participation is one of the large goals of helping train people to become parents we didn't go to school to become parents um it's one of those things if the Steve Martin joke you don't need a license for somehow so um I'm interested we get reports on who how

270many things times things are getting used and such um but as a percentage of the participation I think would tell more um in the future if that's a consideration and I imagine certain areas are better about certain things we're offering a wide range of things um I think you're trying to reach parents directly after they drop off at night at a parent Cafe I mean you've expanded the offerings what are you finding is working the best you do you what you've come into this role recently what are you seeing because our in the past our numbers haven't been amazing I I don't think in getting a large perent part large percentage of participation from parents excellent question um without having to get too much into depth happy to provide more information through a communication um

271when we look at participation of families uh in our monthly meetings for instance um participation there is good in part because we have a bit of a captive audience it's held at the beginning it's when everybody's checking in and and we invite everybody into the classroom some people obviously can't stay but attendance there is good um we have seen an increase over the past from the beginning of my time to now of our parents showing up at our parent policy committee meetings um parent policy Council I should say meetings I want to say the first time I attended one we had our board identified that the chair the vice chair the notetaker they were all there but everybody else wasn't to now having almost a full group attend on a monthly basis so that to

272me is a big deal um we still want to see more parent participation um to Sean's question about homework while we don't do homework there is for head an in-kind contribution and that's families work with kids at home um reading with cooking with measuring with talking with walking with doing activities with um we do have a tool where we monitor the the in-kind contribution of those kinds of things and those numbers are not as high as we'd like them to be and that's what our team is working on now how do we encourage um families to show that that's happening because we know that it is we just want to make sure that we can capture it you have Rosie ready ready Rosie yes ready Rosie learning Genie yes so there are some different ways

273there um I think the um Community eating the eating together sitting down it it's just heartwarming it's just it's fabulous to see it's such an important skill and um and then I I just had the same concern about facilities I I don't think any of this is going away and I do believe we addressed it in our new specs that we do need to have TK room and we need to have preschool room and that is eventually will come around thanks thank you thank you Miss Davis well first I want to thank you for your board Communications when they come out I always look forward to the preschool ones and your patience with me for all my questions I always have for you um I also want to appreciate getting our sped kids closer to

274home I had a little one that got put on a bus on Road and bus to Floren at 6:00 in the morning and wouldn't get home until 4:00 in the afternoon so I appreciate that um do we expect any changes to our federal funding that could affect how we do this and are we putting together a plan in case the funding gets affected so we can't have these programs Susan are you asking that as a what's going to happen at the end of this week question or what's going to happen next year question well are we we we at least looking into the bigger picture cuz I don't want to see these programs go away yes uh as mentioned earlier we do apply for Head Start and state the grants are both due um or

275the applications are both due annually the cspp application goes in as a request for continued funding how many students are you going to have the state determines what the funding is commensurate with that that was actually due back in December um the Head Start Grant we just went through the PC or the parent committee today and you will be getting that in a future meeting for your approval okay so you will see that yes thank you excellent um I have no additional questions thank you very much oh I'm sorry yes Mr Yang I have one more um question and and comment so so the example I have is my my daughter um situation um once a year meeting with a the Epi uh folks and some of the goals were met before the meeting and

276then there's no extra goals for it so we felt like it was a time that uh was waste so if we would have let's just say um we would had a chance to meet uh with with the Epi folks and and let them know that hey these goals are met and then we get extra ones so that we could use those extra time within that year to work with our daughter that would have been um very good so that's the one comment and um concern I have regarding that okay I appreciate that Sean thank you thank you excellent thank you very much we appreciate it all all right we have two more quick items uh so we have one action item consideration of a 2025 ballot for the California School Board Association delegate assembly uh

277csba has received five nominations for delegate to region 6 sub region 6B delegate Assembly Election those individuals are Michael Baker from Twin Rivers USD Craig Delo from Robla uh Elementary School District Annette Coons from G joint unione School District Carol loft house from fsam Cordova USD and Noel MOA from Nomas USD um I will entertain a motion uh to approve this ballot for the csba delegate assembly so move moved by Mr Yang second seconded by Miss albiani um really briefly before we get to the vote I have been on the delegate assembly for a year now and have had the opportunity to work with uh four of the the five individuals here and uh I can say with confidence that they represent uh the diversity of perspectives uh in our region so uh happy very

278happy to see their names here again um okay so getting to the vote uh all those in favor please say I I any opposed motion carries unanimously thank you very much uh consent agenda Mr Yang are there any blue cards on the consent agenda board president there's no blue card on this item excellent excent would any board member like to pull an item from the consent agenda all right uh then I will entertain a motion to approve items 1 through four on the consent agenda so move move by Mr Yang seconded by miss albiani all those in favor please say I I any opposed motion carries unanimously excellent that moves us to uh lunch and close session so the board will meet in close session to address items one through three on the closed session

279portion of the agenda after a brief lunch break uh are there any uh Mr Yang are there any comments on these three items board president there is no blue car on these items okay then I will close public comment and recess us into lunch and close session at uh 1:06 p.m. e e e all right I'd like to call this meeting back to order at 3:00 p.m. and announced that the board met in Clos session and no action was taken and that this meeting is officially adjourned at 3:00 e