001Welcome everyone to uh the first board meeting of the 202526 school year. So glad to have you here. All of you are joining us. I'd like to call tonight's meeting to order. I will first call the role. Brian >> here. >> Vladimir >> here. >> Jim >> here. >> Stella >> here. And I shall here as well. We all please stand for the pledge of allegiance. I aliance the flag of the United States of America and to the republic for it stands one nation under God indivisible liberty and justice for all. >> Thank you. >> Thanks. Would any board members like to provide comment on tonight's agenda? No. Okay. Then may I please have a motion to approve the agenda as presented? So move. >> Thank you, Vladimir. May I have a second? >> I'll
002second. >> Thank you, Stella. Motion to approve tonight's agenda as presented was made by Vladimir and seconded by Stella. All in favor say I. >> I. >> Any opposed? Any abstensions? Thank you. Motion passes unanimously. Close session report. Uh, no action was taken in close session tonight. Superintendent update. >> All right. Well, welcome back to our first board meeting of the new school year. pretty amazing to think it's just days away from the 2526 school year. Um, a few items for you. Last week, we welcomed our new teachers and new resident teachers. Thank you to those of you who were able to come to our uh our welcome to the school year lunch. Um, we have a great crew of new folks joining our team, which is really terrific. Um, of course, we are putting
003the final touches for everything for school to begin on August 13th. I really want to thank our district office staff who's been working all summer long. Our maintenance and operations staff who's been working all summer long to make sure that our um schools are ready to go. Our secretaries are back. Thank you, secretaries and principles as well to make sure that we are up and running for August 13th, which is very exciting. Um, we are fully staffed. I feel like not being on mood. Fully staffed for all of our classroom positions. Um, we're doing some final prep for future leave coverages, maternity leaves, etc. And we're still working on a halftime music, elementary music position. So, we're we've been um doing lots of interviews and offers and working on a plan B right now to
004see uh what that might look like in the fall. Um, I wanted to share if you looked at your emails today, um, this morning I sent out a welcome back email to the entire, um, family population and LD really highlighting the new partnership, the collaborative partnership between, and here's the slogan, LSD plus LAF plus PTA plus youth. >> I love it. And so it's really I'm so proud all last year we worked really hard as PTA presidents and LAF leadership and district leadership to kind of move forward with a more collaborative approach around fundraising with the goal being that all the organizations are able to fund raise more. That's our goal. So we've launched um a new website that is called LD Education Partners. That's the collaborative group. So this year we're asking families to
005do their back- toschool packets and back- to-school donations for both LAF and PTA through this LAD education partners website. Um and it really hopefully will allow us to get more great donations and have our PTAs get more volunteers that they need for their school sites. So I'm really excited about that campaign this year. Um, speaking of websites, we will be launching our new district and school websites on right now. The plan is on Wednesday. They are certainly not perfect yet and will continue to need some updates, but they are all looking so good and so much better um, compared to what we had. And a huge huge shout out to our web master Sandra Bush who's been working like crazy to get all 10 sites up and running. We're really moving to a model where
006the elementary and junior high school sites look pretty systematic schoolto. They're not going to be radically different. Our principles are going to be along with Sander Bush the primary web masters for their site. So, we're not having this be a PTA volunteer position or a paid position. We're really trying to keep them tight so they're clean, efficient, clear, all of that. So, be on the lookout for Wednesday. I'll send you all a text after they launch so you can look around. And if you are in town on um next Monday, we will be hosting our kind of back to school kickoff 8 8:30 at Egan. program will start at 8:30 over at Egan in the multi, but it's a great way to kick off the year with our teachers, secretaries, and the staff that's back
007on campus that day. So, they love to see the board members. So, if you're around, please join us. >> 8 in the morning. Yep. >> In the Egan multi Monday. >> Monday. Yep. >> On Monday. That's it for me today. Any questions for I just have one quick clarification. Um I really love the the new way that we're making it simpler for families to donate money to schools. >> Um is there no there's just want to clarify there's no other way to donate money >> like you can't just kind of hand something to the school secretary like if you want to donate money to the school or to uh the LD act and for your PTA you have to go through this portal. Uh I I think people typically drop checks off. I mean, not
008many people pay by checks or cash nowadays, but I think that still is a function, but we're really trying to direct people through this portal. >> Okay, >> sir. We'll take anybody's cash. >> Any other questions? Okay, we're going to move on to the consent calendar. Uh, would anyone like to discuss anything on the consent calendar tonight? >> Yeah. Um, two items. I want just one simple question. Um, the Walden West agreement. >> Yep. >> Um, do parents pay anything back? >> Yes, there's a donation requested for Wilder West and Yose both. >> And, um, do we offer scholarships? Um yes uh >> or >> you you may remember this was probably more than 10 years ago the law changed around um field trips but there is a kind of a clause to that for
009overnight trips for a Walden West and a Yoseite where we can ask for donations and yes we help provide whether that's PTA or through school funds we help ensure that every child who wants to participate for those programs are able to >> Okay. >> And that's well publicized at the time. >> Absolutely. >> Um and so I had a similar question from the Santa Cruz County outdoor science. >> Yeah. So for the first time this year, we have a few of our elementary schools um trying a new program. Yeah. Help me with the name. Coinona. >> That's right. >> I don't I don't really think it's right, but it's very close. Um, so three of our schools, uh, instead of going to Walden West this year are going to try the Santa Santa Santa Cruz
010County Office of Ed program for outdoor ed to just see what the comparison is like. Okay. But yes, the same is true for that program. It's a very similar cost. Um, it will require busing because it's a little bit further. That program is in um, Watsonville, I believe. So instead of parent drivers going over Highway 17, which doesn't sound like a great idea to me, that will involve some busing. >> Okay. >> Thank you. >> Uh any other questions or comments on the consent calendar? In the case, may I have a motion to approve the consent calendar as presented? >> Absolutely. >> Thank you, Vladimir. I have a second. >> I'll second. >> Thank you, Stella. Motion to approve tonight's consent calendar as presented was made by Vladimir and seconded by Stella. All in favor,
011please say I. I. >> Any opposed? Any abstensions? Thank you. Motion passes unanimous. Employee request to address the board. We don't have anyone from the office teachers association. And from the California school employees association >> just coming up to say hello. I am president of CCA this year. Congratulated to keep working with you guys. It's been lovely and just that we're gonna have a great year. We're really looking forward to getting things started. A lot of us have just started tripling in. Secretaries are back, clerks are back, and technology specialists are back. So, this year, I actually do want to take a moment from each one of our meetings just to highlight kind of a couple of things that people do that we don't always talk about. And for me, this time is the tech
012specialist. A lot of them are back and already working. A lot of people don't realize how much work it takes to give that Chromebook to your child in their classroom. And they are doing that amazing work behind unglamorous but so important counting them, labeling them, fixing the K key and all the little things that happen and quietly just supporting teachers, making sure they have the technology they need and all of those things that we just really expect classrooms to have. our tech specialists are doing. They're getting the software licenses. So, they're communicating with the clerks and the principal and the district office and the software company just to make sure all those things happen. So, when your kid shows up on that first day of school, they have a computer in front of them and
013they're ready to go and get ready for the school year. And I think a lot of us just don't think about how much time that takes to do 300 devices every single year. and it's just really amazing that they come and do this and really just make sure our kids have what they need each year. So that's my person to highlight this year is all of our wonderful tech specialists and I'm excited for a good school year together. >> Same same. Thank you, Kim. And congratulations on becoming the president. >> Look forward to hearing more of your uh updates. much as a salary. Very tight siphon. >> Our eternal gratitude. Actually, it does take an army behind the scenes to to for a school district to function. So, >> few people know what teachers do
014and have heard some of the names of the people, but they don't always know what that job really does. Right. Thanks. We'll look forward to your updates this year. >> All right. To provide public comment on an agenda item, speaker cards are to be submitted to the superintendent. Speaker cards will not be accepted once public comment begins. Your name will be announced when it is your turn to Now, this time is reserved for members of the public and employees to address the board on items that are not on the agenda. The board is not permitted to discuss or take action on non-aggenda items except to instruct the superintendent to review the matter further, report back to the board at a subsequent meeting, or place the matter on a future agenda. The board may make a
015brief comment or ask clarifying questions. Do we have any? Okay. No takers for public comment. Moving on to action and discussion items. State and federal funding update. Mr. Wall. >> Good evening board. It's great to be back. Start a new school year. And um not a lot has changed or a lot has changed since the last time we met in June. Um with the state budget. The state did adopt their budget. So we've got some changes to talk about there. And then also the federal government. Um we're not sure what will happen next week or next month or next day uh because it does change in fluctu but we want to give you the most recent information that we have and what assumptions we're using at adopted budget and then you know going forward um
016by the time we get to next December I'm sure more things will change and we'll have some more information. So we want to remind everyone this is what of our general fund. These are all the different buckets of money. Uh the property tax is the number one source of revenue for the district. Uh the foundation donates 3%. Other local are rental use fees and things like that from donations. The parcel tax is 12%. Uh the lottery is only a very small percentage 1%. State funding uh 5% and then the federal government is 1%. So if you look at the total pie of revenue, um obviously the federal government it's only 1% but it is still over a million dollars. So, we want to be mindful of any changes in funding that will have an impact
017on our operations and that's at adoption with an $87 million uh general fund revenue budget. State budget highlights. Uh we've been talking about this and built in our budget is the COLA. Uh COLA doesn't really apply to us. We don't get a COLA for property tax. We don't get a COLA for many of the things that we are funded from. But it does apply to very smaller funding uh which is special education, the mandated block grant and child nutrition which is the state reimbursement. Those have all are all all receiving in cola. ELO will get a slight increase as well. Uh our one time uh this is was talked about at the May January proposal. A lot of back and forth between the legislators. The good news we're going to receive about $315 per 88.
018That's right around a million dollars. That's a discretionary block grant. Uh the final allocation amount will be updated first interim. Um we have a little calculator so we know it's about a million dollars right now. U that's a discretionary block grant and the district will be coming together to talk about what we're going to use it for but we do there's going to be some new math curriculum that we're going to be possibly purchasing. Um and so those it's a good source of one-time money. So I always have to emphasize it's one time. So we want to use it for onetime expenses not for uh for staff. So that's really good news. Um, and I probably should have changed it. Possible restoration. It was restored. Uh, the learning uh recovery block grant. Remember two years
019ago the state clawed that money back and then it got put back into the budget. And for the US, it's not a huge amount of dollars. It's about $55,000 roughly and we'll be having that money. We don't know when we'll receive the money. So, we'll be very mindful of not spending it before we actually receive it. Um, the cash deferral that the state talked about, it's really an accounting trick of not giving the states their money in in June and they should put it into the next fiscal year into July. We did receive our June payments this July. So July, we got two payments from the state. It's not a huge amount about maybe $300,000 in overall budget. Uh there's no additional funds for TK unfortunately. Uh requirements for 10 to1 for adult to student
020ratio is is starting this year. Uh and then the TK mandated claim, some basic a school district. Sunnyville was the local one and then hope down in um Southern California uh tried to file a claim for the state that you are imposing this mandate for TK, but there's no additional funding for for basic age school districts and that claim was denied. Uh but the good thing is we work very close with school services SF squared do try to keep advocating for basic a school districts because we do benefit being a basic aid status but there's certain things like this this is really an underfunded mandate and we received actually no funds. So we're going to keep our mind our eyes out on TK and we've shared this a little bit with you. We're really I
021can't wait for the TK kids to come next week. They're going to be very excited. But the funding and the cost of the DK program, it really impacts our budget. Federal funds, this has been in flux. Um I remember when we were presenting this in June, we didn't know if we're going to receive things and the federal government talked about impounding the funds and not releasing them. Then they released them and it's a you know for prior year, current year. Um I wanted to highlight the different funds that we received from the federal government and what they're for. uh the biggest uh chunk of dollars for special education entitlement and then the discretionary grant. So just those two things is over 900,000. Those are restricted funds for special education only. Then we have our title
022funds for economic disadvantage, title one, title two for effective instruction, title three immigrant students, English learners, uh then elementary school um act. Those funds are little buckets. We use them mostly for staff to support student learning for like the EL students example. We don't receive a lot of money, but we fund all the EL services we provide really through our LCAP and through our general fund. But uh the thing that I'm probably most concerned about losing is some of the title funds. Uh I don't there's a lot of talk about that we'll probably receive special education entitlement. Um so we'll just see how things play out in Washington because it does change. It's kind of in flux. And then one thing I wanted to highlight, the $1.1 million is from our general fund and that
023those are all restricted funds. And then on the bottom is also restricted and that's the reimbursement that we get from the federal government for the national school and national breakfast lunch pro programs. That is money we get back and we submit our claims and then we get the money usually a month or two behind. It's always a couple months behind. uh we haven't got our full final a lotment from last fiscal year and when we close the books in the audit we'll report back at unodudited actual in September what our final numbers were but that's just a highlight of the federal funds um but if you add those up that's $1.4 $4 million. There has been talk in Washington about potentially eliminating some of these uh and it would have an impact on our budget
024for sure. Um I I'm always very cautious and that's really how I I believe uh given the risk of the state budget changes and the federal government, we should probably be very cautious, avoid any long-term commitments uh within these funds. Um, also with the cash deferrals, we've been very uh lucky. We didn't have to do a TR last year. We're feeling we're not doing a TR this year to borrow, meet our cash flow needs. Um, but if there's any uh major cuts to state and federal funding, we have to have enough cash on on board to meet our cash flow needs and to also fund the programs that they're for. Um, there's some long-term challenges. Um, volatility and state revenue forecast, enrollment, as we know, is declining really statewide and countywide. um rising pension cost,
025inflationary pressures. Um there's the Federal Reserve, as you recently saw, they did not raise the they did not mess to lower the interest rates. Uh so the Fed still has some inflationary pressures. Um and then all the other funds, all the other onetime funds that the district has, we've really we've spent them all. Um and then we need to maintain fiscal solveny while preserving the integrity of our educational programs. That is our number one job, our educational programs, right? making sure we're fiscally solvent, but then also doing the most things we can for everyone else. >> So, now for the good news. >> Well, I thought that's good news. Um, you know, I think um when I when I look at our um I got out of load. There we go. Um we're I think
026we're fortunate that we have the funds available to serve our students. Um but I want to be very cautious. I think one of the things is uh you know really making sure we have enough reserves available. I know there's talk um that we've talked a little bit about you know should we increase our reserves and uh I think it's always they always say how many reserves you need is never enough but I think if um if there is a major change in Washington where we have a dramatic cut of federal funds it would be helpful for us to have enough reserves on hand to meet those obligations right and still fund those programs for those students. So, those are just some things that we're thinking about. Um, but we're excited to close our books. Uh,
027and we'll have another update that unodudited actual issues really in September 8th of February to be exact. We happy to answer any other questions. >> Thank you. Any questions? >> Um, I think I heard that the school program has been eliminated or is on the topping or they want to eliminate it. Um, so that's probably means that we need to think about not receiving those funding. >> Can you go back to the go back a slide? >> I think we're also concerned about the uh title three funds, the immigrant students and English learners. >> That's a surprise. >> Needs to be a threat. Yeah. Um, one thing I don't know, especially about the cafeteria, if I've got reimbursement, some of these uh, eliminations occur in the future. And I don't know when they're they're planned
028to be uh, cut back. And so perhaps we could uh, we probably need to track that. Um, because they're not going to occur this year. Not they're not necessarily going to occur this year. Yeah. And I think once we know um what we would do is we would update the board or multi-year projections and once we know it's not going to be continuing or there's elimination, we would show it in our multi-year projection. Right now, we're going to show it that it's in there. But once things change, then our once the assumptions change, then we'll have to change our projections um going forward. Again, I don't know what's going to happen next week, so I've noticed. But, uh, >> I guess for the cafeteria, but again, I could be wrong, but uh, my impression was
029that it has been decided to eliminate that. >> Um, Eric, is that 332323,000 that's just from the federal government? >> Yeah, the state actually gives us way more. State gives us um I don't have the full amount about 1.6 roughly for state funding for revenue for the N. So the state funds the bulk of the national the uh uh universal meals program. >> Okay. Right. >> Yeah. Um, uh, Shali and I were at the, uh, Peninsula Democrats, uh, barbecue and, uh, Adi, who's the current, uh, president of the, uh, the board of supervisors, commented that, uh, Medicaid represents $1 billion out of the 13 billion budget for the county. Um, that's a huge cut. and we don't get anything directly from them uh from the county I don't think um but it's will definitely have
030a ripple effect around this you brought up a good point I mean we don't give any direct direct county support but however some of our grants we've received Santa Clair Valley some of the health grants I think that are county kind of grants if the county is struggling financially some of the grant dollars might go away eventually there's there's going to be a ripple and whether or not it affects us directly or not >> um I don't know >> I think the bulk of the money is supposed to lose the federal does it impact the public hospital system which to your point does impact us um my question was just going to be about the cafeteria reimburseed do we get rebured 100% between the the state and the federal government for example we don't get
031the full reimbursement that we've promise for special. I was just wondering about it. >> Yeah, we don't I mean the we get reimbured for all the meals that are served for every single meal. It's either it's a paid meal or it's it's a I guess you could say it's a fully paid meal or it's it's being offset by the federal government or state government, but it doesn't cover the cost of the whole program. So that's why our contribution is still over a million dollars. So the funding that we get kind of just covers the food, but then we have to pay for materials supplies, we have to pay for staff, benefits, right? So those things all cost a lot. Um and so um the unfortunate thing is universal meals is a wonderful program, but it's
032not fully funded. So most districts um you know, they have to pay out of their general fund to make it sol. very sad that we have and a cut to any one of those is going to affect so many and so many kids fall into multiple buckets. >> All right. Thank you very much. >> Sorry I don't have board directions. Uh the next agenda item is electrical ve electric vehicle charging program update. Please also Eric. >> Sure. So um I know Brian asked that for kind of an update. We do uh every year Terra Varity will come in and update the board about the so the solar which is a total voltaic parking structures on the parking lot that goes back into our switch gear for electricity. Um and then we've been trying to work
033with uh Powerflex and Powerflex was the original company and then um the district received a grant for the Bay Area air quality management district. That grant was to fund charging stations all over our schools. We have nine schools. We put charging stations at all nine of them. Part of the grant at the beginning was you have to have enough hours. So we're being very low. We were giving pretty much free electricity to our staff which is a great benefit for them but then also the community over the years once the community uh they were used to getting free electricity and then once we met the hours for the grant then we had to start charging the community members. So we've been analyzing uh the electricity used in the last several years and we asked power
034flex to put together a presentation to do a deep dive analysis and so that's kind of what we're going to present to you tonight. The other thing also is Power Flex was a local company from a local Los Altos resident. He worked with many districts in the area, Mount Los Altos has them, but he wanted Indian high school district in San has them. And then Powerlex sold their company to EDF Renewables. So you can see Power Flex was the parent company um and they sold out to EDF Renewables and that's a French renewable company. So they're the ones that actually own Power Flex. Um so we want to kind of give you that context before I get started. So, um, the data, um, it's great. Data is a great thing because it tells it tells
035a really good story. So, we kind of want to talk a little bit about the overview of the charging, which I kind of did, and then some driver population. So, you can kind of see who's charging, and then some driver fee revenue. We kind of talk about our next steps with um, for EV charging stations. The first thing is based on today's energy rates, which we know I've seen your I just saw my last PG bill. I was like, wow. um that we are losing some money with EV charging. Um the high usage from the public in the evenings is the biggest driver of utilization. Uh at night pee gen during certain months, usually March through October, they call that peak demand. So, as everybody is charging uh their cars, everybody has their uh HBAC
036on because it's hot in the late afternoon. That's when PG says we're going to charge you a higher rate per kilowatt hour in those later hours, usually about 400 p.m. till 9:00 p.m. Um with some adjustments, we can better balance our cost between the electricity and the driver fees. And then we also, uh Power Flex can help make this happen. Uh they have some remote software. um they can support services which have been us uh you know really discounted for our staff um and to avoid any out-of- pocket costs to the district. So, our hope is with the EV charging as we kind of dive into this analysis a little bit more, they become somewhat costneutral. Um, we can't capture all the cost, but we also want to make sure we have cost to maintain
037them. Um, some of the units out in the parking lots are are getting older and they need to be replaced. So, that's that's kind of like the goal kind of what we want to do also. Um so the current state right now public drivers are charged 20 cents a kilowatt hour uh and that's usually during the day uh and then during off peak times and then 40 uh cents uh during peak times. The our staff all LSD staff are free. Uh the average cost for the district is about 41 cents per kilowatt hour and that's based on 12 months of energy bills. And what we did is we asked Powerflex, let's pull the last bills uh and then every quarter they give us a check. But we've never really kind of dived into the and
038done a deep analysis. So that's what this presentation is for. Uh using this average uh it cost roughly uh $365,000 to the district to deliver 887 megawws uh kilowatts to the drivers between March and March of last year. So it's about we had to do a one-year uh time stamp. I have a question this. So when you say average cost of the district per kilowatt hour is 41 cents. Is that the average cost of a kilowatt hour that's used for car charging or is that our average energy cost per kilowatt hours? overall energy cost. >> That includes both the p the power purchase agreement which is below market from the solar panels and the energy that we're getting. Yeah. Everything that's the average cost year round of the net metering for the for the for
039the photoics use of electricity everything. That's the average kilowatt hour. >> Right. Well, so okay. Yeah. So, the number of plugins, uh, we thought this data was very interesting. Uh, 45,000 plugins, um, driver revenue was about $150,000 in revenue. The potential revenue, if there's no discount, the staff, remember, staff are getting that discount. So, staff were paying for it, we'd be getting another 77,000 of revenue. Um, and so the average delivered per session is about 20 kilowatt hours. And I don't really know how much it how much energy it takes to fill up your um your your EV charging station, but the average cost of driver is about $3.51 per session. The average cost to the driver for public only is like 44.85. And then the average cost per session is is a much higher
040number. I can't see it from there. So what's happening is the amount of money we're collecting is not covering our cost. So, what we're going to try to do is work with Power Flex and and get the rates to where they're a little bit more manageable to cover our cost. The total drivers, we thought this data was interesting. There are 200 2,121 unique drivers using our stations at all nine of our schools. Of those 2141 unique drivers, 122 are from LD. So if we have let's say an average of 500 employees about 20% of the people using these charging stations are district employees which is great. Um so our employees are benefit from having these out in the parking lots. Um you know some of them are commuting from far away. They can get a
041benefit charge their car while they're teaching their classroom. I mean that's a it's a great thing for employees. Many u tech companies across Silicon Valley do this for the employees as well. uh our usage is smaller like because we're not we don't have as many people using it there but um you know they're on site they're there plug in and then they leave when they go home so it's pretty normal. Um still though the other morning I got here really early and there must have been uh maybe 10 Teslas out in the parking lot getting charged. So people are utilizing it because they're getting a pretty good rate. Some of them don't have the right charger at their house so it's easier for them to come and plug it in here. And if you go
042to all nine different sites there, there's uh different usage in different places based on the neighborhood or wherever they live. The driver rates um we our goal is to really try to cover our cost from P Genie. Uh Powerflex has some fees that they have to charge because they have to use the the app, they have to charge used by credit card payments and so on that uh and then they pass that sir charge on to us which we don't want them to do. Um, and then there's a 10% replacement rate for corrective maintenance. Many of the charging stations out there have older software, firmware, the wands that sometimes people forget, like when you're in a gas station, they forget to take the wand out if they're charged and it breaks. Um, so the idea
043was that we'd also make sure that all the charging stations are are operable. They work. Um, there are some fast chargers out there, but then we learned that the fast chargers weren't collecting the revenue and that wasn't a great thing. So, the fast chargers have been kind of shut off because the power flex doesn't have a way to collect revenue from those. But, the beginning of the program was actually good because people were using the fast chargers and their char their cars would get fast much quicker, but it actually helped us meet our hours as well, right? Because we had to have those hours for the grand. Um, so Powerflex recommends an estimated target of about 460,000 in driver fees, right, when we're dispensing 887,000 kilowatt hours. So, we have not finalized the number because
044we want to do some more analysis. What is the sweet spot for the district to collect fees, cover our costs, but not completely discourage other public lands from use it, right? But we wanted to share this with you. We'll be working with Power Flex. will have an actual contract and agreement with them so they can charge these increased fees and then also make sure we have a way of replacing things. We try to make it as much cost neutral as we can. The district's not in business to we're not a energy producer. We don't make money. It does cost us money to provide the free charging for staff. But if we can at least be cost neutral for the rest of the operation of EV charge, we feel that's a good deal for the district.
045So, we'll be coming back with you at in another meeting to bring you kind of like the rates and what we think we should be charging. This is some recommended rates, but we also feel like that's too high of a rate. Most people, if they were paying 53 cents, they probably won't charge at all. So, we So, we're going to be working with Power Flex to find out what is it what is the ideal rate for us. These are some recommended things to cover all of our costs, but we know we can't do that. So, we're going to be working with Power Flex. Uh, and then we'll we'll be very um strategic about it. Powerflex is able to as you plug in your car, you'll get a notification on your phone that says, "Okay, starting
046this date, the fees are going to be increased." So, it's not a shock for the public. We want our public to know about it. And then once we decide what the rate's going to be and then we'll also put some signage up at every charging station. Uh, we have about 187 of these across the district. So, we do have a considerable inventory charting station, but we want to be very proactive. Uh, take a look at the rates, make sure we do a little bit to minimize our cost. As you guys know, utilities is one of our largest expenses for the district from our general fund. So, if we can minimize the cost, improve customer service, maintain the benefit for our employees, we think it's a good thing. I think maybe charging station um when the
047company got bought out by the the service kind of declined. Uh, so other districts are trying to work on this as well. So we want to be kind of the leader of kind of getting it organized a little bit. So that's just a real quick overview. Um, this is a very hard to read. Um, and so I'm not going to go over by detail, but I I told Power Flex, I said, "Hey, can we show I want to show this to our board because there's a lot of crunching of the time of use, how much the kilowatt hours are because you got to find out what is that maximum utilization rate going to be." Um uh so it's very interesting for us as a district is continue giving our employees the benefits but then making
048sure we're not losing losing a lot of money. Um so we're going to be working on the pricing. This is just a sample pricing to like cover all of our costs. We know we can't do that. So we're going to try to do that and then our goal is to make sure we have money every year uh to do some maintenance and replacements of the station. So it's kind of be kind of like our dick bird maintenance. Uh we want to have money every year to change about 20 stations per year, roughly $1,200 a station to change it out. That way when a driver from the community or a staff member shows up, the charger has the most updated software firmware. One of the biggest complaints we get from staff, they're all very happy, but
049they also, oh, the thing doesn't work today and then we found out, oh, the firmware has to be updated, right? And so sometimes when staff members come from far away, they want to make sure they can charge their car when they're at work. So that's why we also want to make sure it's a reliable source for them. So we're going to be working with Power Flex to make sure uh we go through the all the units because they all kind of came on over a two-year period. So we want to make sure they're all online working. But we want to show the spreadsheet. It's easier to read on your on your handouts. You can make it a little bit bigger, but it's really a lot of analysis of what is the rate. And you can
050tweak the numbers. you can put in a different rate for like how much you charge and then it'll calculate a different revenue and so it's good for us to find out what is that right rate to have and we're not going to cover all our costs but we want to cover as much as we can. So uh some revenue comparisons uh the revenue collected that and that's if we set the rate but maybe before is 150,000 um after uh what's the net revenue also and potential repairs um the same utilization and that's the thing is is when we use uh if we increase the rates it'll be interesting to see what is the utilization how much is the drop off but you know what's the sweet spot um and then some of the risk could
051be uh we could see decrease people using it uh but our electric cost would also be less. So there's it's not a huge loss for us to have less people charging, but we want our community to be able to come and charge a car if they need to. >> Can you just clarify? They're not allowed to come charge during school hours. The public is not allowed. >> Yeah. Uh they can and every once in a while you see people sneak in there, but we charge them more during the day to discourage that. >> Yeah. And that's because we want the spaces available for our staff and also during the day. >> Yeah. But some people do sneak in during the day. >> So if you back up a few slides though, the proposed rates were
052lower during the day. So I've been wanting to that. >> Well, actually they were lower and then two years ago I made them raising way up. >> They were very they were even lower than that. So we are working on getting the rates to be during the day and night about the same for the public. >> Okay. So their recommendation was 0.53 during the day and 73. But ideally you'd want them to be about the same >> if we can. Yeah. Okay. >> Yeah. But we that's where we have to really look at the rates. How much per kilowatt during the day and then we know that peak demand the peak demand for electricity it's from March to October. The rest of the year electricity is pretty even. The rates are pretty even throughout the
053year. But that peak demand rates a lot. >> Yeah. It's it's it's amazing how much we get charged for electricity from 400 p.m. >> to to 9 p.m. Well, that's >> Well, I'm just I mean, we just said in the previous item that like our focus needs to be education. >> So, I'm a I'm surprised that we're even talking about providing car charging to the community even though that's a good thing at >> under a terms that would cost us money. >> Agreed. like it was a very different world eight years ago when we initiated this program, right? Which was always sold to the board at that time as being costless to the district. >> Yeah. >> So, it's a little bit of an unpleasant surprise that this has been costing us money at all.
054Um, and I mean, you know, obviously there would need to be a transition, but I I don't know why we're in the I feel like us trying to provide car charging, like we're paying retail and then trying to make money reselling stuff at retail where there are car chargers popping up all over the place because they're paying wholesale for electricity and reselling it. So, I'm sort of skeptical. And plus, I was actually surprised that our staff benefit is only $77,000. I mean, for 122 staff members, that's like less than $1,000 per person. >> Yeah. >> So, it doesn't make sense for us to be spending money to to deliver an annual benefit of $1,000 per staff member. It' be far cheaper just to give them the $1,000 to charge their car. That's that's my sense.
055I don't know what other people feel like. >> Would you present? >> Yeah. I also wanted to add on to what Brian said. I mean, I guess I was confused that like, you know, there's concern about a decrease in utilization because at worst, if none of these public members come and charge their cars, we wouldn't earn the 25k toward repairs, but we also it also wouldn't be costing us $365,000, right? So, that seemed like a a win. So, we don't I don't really think that the 25K in repairs is necessarily worth striving for, right? If like we have an easier solution of like let's just not have it cost us money. Jeff, you have >> Well, I mean, I don't think it should cost us money, but obviously I don't think any of us think
056it should cost us money, but >> um Eric, you said something about they weren't able to manage the fast chargers at the sites, and I would want to know why they can't do that. I mean, I think fast chargers are more likely to make us money than I mean, the rates that they're charging for these slow chargers. I mean, you can go anywhere else in town and pay less. So, I'm not really quite sure. And then they want to raise it to 53 cents or whatever. Like, yes, nobody's going to use it, but that's okay cuz we're not going to lose money anymore. I don't I don't know. I And I don't understand why they can't maintain Powerlex has fast chargers other places in town. Why can't they maintain the ones that we have? I
057do like this as a benefit for our staff, but I feel like the problem is how do we make sure that only staff use it? Like if we don't allow the public to use it, >> I don't know. >> Well, you can do that, can't you? >> Yeah. I mean, you you could restrict it to >> and they could also I mean, if we're paying more from 4 to 9, >> like most people do, can't they just charge more during that time and still only charge the I I don't know. >> I mean, there's a lot of there are a lot of public agencies that have chargers in their parking lot, but they're only stacked. You can't use them like they'll occasionally still show up on massive charges, but if you don't have access. So
058yeah, I mean I think that's worth exploring. It's like >> I'd be a bigger fan of just having high rates. I mean, if somebody's desperate to use it and they're willing to pay, why not let them charge there, right? I don't think it needs to be an outright fan, but we certainly don't need to be offering discounts to non staff members. Yeah. >> Or we need the public to donate a lot more money to PCA. continue beating this guy. Uh I don't research subsidize uh the public at all. >> Um do you happen to know what um home users pay with kilowatt hour? I have no idea. >> Um >> well it depends. I mean it depends what rate they're on. There's still people who are grandfathered into the original very favorable solar rates if
059they installed long enough ago and changed. And then there's I mean it's there's a lot of factors, but I I'd be surprised if it's that high if they know what they're doing. Like somebody might be charging in the middle of the night, you know, whatever or charging, sorry, in the middle of night like during peak after the sun has gone out. Like that's the worst case scenario. >> Do you know how Oh, sorry. Go ahead. you go. >> Do you know how other school districts are handling this? >> They're not. So, >> they're all the same. >> Many districts are struggling. I know uh in Fremont Union, they were installing these as I was leaving and they were they're struggling with it also because they had a lot of behind locked gates. Then the public
060couldn't access them on the weekends and at night. So then they couldn't meet their demand to get for the grant. Um, Mountain View, um, Los Altos has these in there and they're also struggling about I don't think they're making money either. I think I think everyone's dealing with the same thing. >> Sorry. >> No problem. Um, what about capital costs? So, you've talked about um you know, repairs, this whatnot, but it I think it makes sense to include some portion of the capital cost of putting up those uh both quote panels in uh to provide these chargers and I don't know, you know, any of the numbers are there, but just looking at repair costs and uh cost of electricity seems to me that there's missing some a component there. Capital cost. >> I think
061on one of the slides it's about $1,200 to replace a unit. >> But that's a unit. But what about the paddles themselves? >> They're not tied in, right? >> Yeah. They're not tied to the solar. So the electric vehicle charging stations comes from our main electrical and then the solar that's the photo volave solar that goes back to our switch gear. Uh but the EV charging station is not tied to our solar. >> Okay. All right. Yeah. Okay. >> Okay. >> So, I agree with Brian. Let's give $700 to each uh of the 122. How do we off? >> Who can find a way to keep the benefit for our staff and not subsidize the public? I mean like here like if I pull up on power effects map there's 26 chargers here at Cington
062in the district. Do we really need 26 here for teachers? I mean maybe we do here because maybe district staff is here but I don't know if at every school we need that many chargers and then it's still maybe you do charge a higher rate. I don't know. I don't know. >> Yeah. Well, and there aren't that many at every school. Well, I know there I know there aren't 26 at every school, but I mean there certainly are more that are being used by staff. >> The challenge is >> uh you may or may not get a parking spot with one, right? had >> a few like I know for a while when the fast charger was going there was like a system at some of the schools where the teacher would go out and
063at recess would like switch it out so the next car could come in >> because you might not >> land a spot with a good charger or a charger that's working. I'm sensitive to that like I feel like even if we're >> kind of in the direction like we can't cut things off tomorrow so we can have some amount of discussion with teachers to sort of figure out need is rest of the stuff but I guess >> but that's a lot of money for us to be paying >> for the public to benefit that we could be benefiting kids in classrooms >> I mean yeah >> good discussion Any any further comments, Eric? Anything? >> You did. You get to send to the board. >> That is better. Very good. >> Yeah. >> We're going
064to we're going to charge a dollar per kilowatt. And Marcy, any public comment? No. Okay. >> Well, there's no further comment. We'll move on to board policy updates. Mrs. Pot. >> Yep. So, you have a variety of new board policy updates are back. Thank you, Marcy. Um, several new ones for you to review. If you have questions between now and when we meet again on the 18th, please let us know. >> Yeah. >> So, I have a question about um response to enforcement. >> Yeah. >> Uh, when will the training be So, we trained um staff last year. We trained principles and secretaries last year. I would um say that this policy is really in response to the latest attorney general guidance, what have you. Um but our staff has been trained and we there's
065a secretar's meeting happening Wednesday. >> Wednesday. I was like, it's coming soon. A little opportunity for refresher. >> And teachers as well been trained. >> Teachers have not been they've been globally trained, but we're really most concerned about principles and our staff. >> Do we have like these are your rights up on walls so people can see them? >> We do not. We have a document both a digital and >> we have a like our office has a copy on the principal >> file cabinet in case anyone need like if I have a they can pull it >> but it might be good for the for our families to know it's not public facing but >> yeah so we have lots of public facing resources and last year we sent out multiple um things to
066families. And um but we have a specific training and guidance like what do you do if an ICE officer walks into the office demanding records or to pull a student or to whatever it might be. It's a very clear step by step. >> And if the ICE officer comes to a classroom, that's the >> um everything I've read that hasn't been what's happening. So, I did a training on Friday and I sent it to Marcy to send it to everyone. So, I don't know who else did it. It's I was going to say in my update it's the immigration protection and empowerment network training. >> Yeah. >> And they said that you followed what your district procedure is. Your district pro procedure is that the superintendent has to escort you around, >> right? >> Then
067you can follow that. >> Well, that's if the ice agents agree to be escorted around by the superintendent. Um, I would be in favor of of expanding our training to all teachers, expanding our offering training to our uh parents uh as well. my personal highway. >> I think I do have like an hour or so for parents and families to kind of physically give them the resources and tell them like these are your rights. >> The county was sponsoring multiple of those. I believe our families were informed. Uh maybe our high school district was one of the locations, but they had some several around the county last year. >> Oh, that's >> Do we have any on our website? >> We have lots of things on our website, >> right? >> Awesome. >> Yeah. >>
068Okay. Any other comments on on this agenda item? >> Okay. Board and administration comments. Harry, do you want to kick this off? >> Sure. Three comments. uh one from each department that I'm working with CNI um the next three days will be engaging deeper learning and professional development so having teachers um from elementary tomorrow and on Wednesday and then junior high on Thursday and so thanks Garren for her prep on that but I just want to read you the the note that was sent to all teachers um it says we will tap into our collective learning around designing deeper learning experiences with a focus on building a community of learners and leveraging urging curiosity as we launch your year with your human movement of students. They're just so hopeful and so exciting. So, I wanted
069to share that and thank her and C19 for their work on the H&R side of the house. I would like to invite you all, no pressure, but um we are hosting interestbased bargaining training facilitated by Greg Gamis and CTA rep Allison Shler. Um CCA will be at the table, LATA will be at the table. We'll have a number of the district initiatives and all five of you are are very welcome to join us. is August 27th and 28th at the Los Altos Community Center. There are full days of training, but if you wanted to spotlight, I think it would be fine. We'll provide lunch as well. Um, 8 to 4. It's it's a training I I know the district has done in the past, so some of you may have already participated. So, again, no
070pressure, but you're very very welcome to to join us. And then finally, on the tech side, I want to thank the tech team. Um, Kimberly was talking about tech specialists, our tech department helped onboard a new server this year and a new firewall which was not uh without its issues. So, I want to thank them for all their hard work this summer to get us up front. >> I want to acknowledge the business staff. They've been as many people are on vacation and business staff are busy closing the books and the financials as we're uh end of June and July is always tough because you're finishing up one fiscal year and you're starting up a new one. So, I want to acknowledge all the hard work from the team. Uh, and it was also mentioned
071earlier by Sandra, but I want to acknowledge Kim um, really being very supportive being a partner with us uh, with CSC and all the maintenance and operations team, all the staff that are working really year round. Um, and we really appreciate getting our schools ready to go. We had a meeting with them today to to really thank them for all their hard work and say, "Hey, we we're we're like eight days away. Here we go." Um, so we're really excited. So, I'll be updating the board uh at the next meeting and all the summer maintenance projects and how how those go. That's one of my favorite things to show kind of before and after pictures. Um I want to thank Barry Smith. He's a guest here. He just come by say hi. Barry's been helping
072us with some of our teachers helping them find some ADUs and people and it's been super great for some of our teachers. So, Barry's been Barry just wanted to come watch the meeting today which I thought was great. Thanks to Barry. He's been some of our teachers. He's actually he has kind of an ADU and he gets them in there and they they one teacher was like a success story. They reduced their rent by like $1,800 a month which is you know that's a lot of money for that for that teacher. So thank you to Barry. Um and then I want to sh I love show and tell. So um we have these trees at our schools and they're called culter pines and they're beautiful trees but they're really supposed to be up in the
073Sierra Mountains and um the culter pines have these big pine cones and they're very heavy. Um, these trees are great for the Sierra Mountains, but not so great around schools. So, we had a couple removed and I I was over at Egan. We had one a block and I talked to the neighbors and once you tell the the neighbor that, hey, we're a school. These are trees that really shouldn't be at schools. They were super like understanding. Uh, we we love our trees, but um we're very selective on going around making sure there tree safety around our kids. But, I kind of want you to kind of see what this thing weighs about like a bowling ball and it's got sharp edges on it. So be careful, but it is show and tell. But if
074one of these came down, they hit one of our students to be pretty not not a good thing. So we're very careful with our trees and we have an arborist that does the risk assessment. Uh and so we're very selective. I thought you guys would like a little show and tell today. >> I've never seen a thing. >> Yeah, it's very it's very sharp, so be very careful. I'm going to pass it around. It's very heavy also. So you can imagine if this was coming down from 30 ft high. There was two at Egan and then there's one at Block that we're having removed and they're just they're beautiful trees but they're just not not should be on a school map. So just be very careful if you're holding it. Watch the bottom. It's sharp
075but you can see how heavy it is. Um I've only done show and tell at a board meeting twice. So this is something and I've never brought a pine cone. So >> it looks like an alien. >> It looks like a pineapple, doesn't it? Yeah. >> Yeah. It looks like it's a bug with the antenna hanging, >> but uh >> thanks Eric. >> You're welcome. >> Sandra, >> just one quick update. I had the great pleasure of spending some time with our new county superintendent, Dr. David Tustin. He came for a visit, I don't know, a couple weeks ago um in July and it was really nice just to learn about a little bit of his background and uh share a little bit about our um great school district and I invited him to come
076uh later this school year when school's in session so we can walk some campuses and see things in action. But it was really a pleasure to meet him. So, >> oh well speaking of touring campuses this summer I had the pleasure of touring Cington with Sandra to see the extended school year and it was a very educational tour. I learned a lot about special education and of course it's always a pleasure to get a chance to interact with the students too. One of them even held my hand. >> Great Jim. Um, I went to the new teacher lunchon that you and Stella also went to and that was good to see all those new teachers and their positive excitement. Um, so that was good. >> Awesome. >> Uh, nothing beyond the Democratic Coalition barbecue. That
077was really quite delicious. Um I would like to add an item for our future um board meeting and that is uh an agenda for our our retreat. >> Yep. Shalley and I will work on that and bring it >> kind of focused on food today. Vladimir >> uh not really >> not any more than usual. >> I've been satisfied by it. >> Right. Um, I too had a a meeting with Dr. Matson a few days after snapping said he enjoyed his tour over here. The new teacher lunch was great. It was really great to um see the the new folks who are joining our LD family. I think people hear about how wonderful LD is, but it's a whole other thing when you can experience it as an employee. So that was I felt very
078excited for them. So >> wonderful. There was >> and it was very delicious. >> And as I mentioned earlier, I went to the IP training. It was on that was it was fun. Learn the difference between various types of warrants and >> yeah, >> more than I ever wanted to know about warrants and the times we live in. And with that, I shall adjourn tonight's meeting.